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Home My WebLink About2017-02-14 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 2/14/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Presentation by Mr. Alfred Barnes regarding bad road conditions.Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result Engineering and Utilities Depts. to investigate complaints regarding the road conditions. 2. Consider award of Bid #16-263 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure in the amount of $356,594.15. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 3. Install street lights on streets that have been accepted by Augusta Richmond County in the following neighborhoods: South Hampton, Manchester and Haynes's Station. (Requested by Commissioner Sammie Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve asking the Engineering Department and the Planning & Development Department to develop a plan for street light installations in subdivisions which may include revisions to the current street light policy. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 4. Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16-222) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 5. Motion to approve the minutes of the Engineering Services Committee held on January 31, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 6. Motion to authorize condemnation to acquire property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 7. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 8. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 9. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 10. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-219-00-0) - 2010 Willow Street. Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 11. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 12. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 13. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commisioner Sean Commissioner Passes Motion Passes 4-0. Frantom Grady Smith 14. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 15. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 16. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-766-00-0) 1433 Twiggs Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 17. Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street. Item Action: Approved Motions Motion Motion Type Motion Text Made By Seconded By Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 18. Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 19. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 20. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 21. Motion to determine that a portion of Emmett Street Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county Item Action: Approved road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities - as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve referring this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 22. Motion to determine that Franklin Lane from Tuttle Street Eastward to the Terminus, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 23. Motion to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as Item Action: Approved provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 24. Discuss parking around Blount Avenue and Augusta Avenue. (Requested by Commissioner Bill Fennoy) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve asking the Engineering Department in consultation with the Administrator and Augusta University to bring back a proposed parking plan for this area both with and without a cost estimate. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 25. Approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts, proper bond, and development of LSBOP utilization action plan as requested by AED. (Bid 16-240) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes Commissioner Ben Hasan Commisioner Sean Frantom Passes www.augustaga.gov 4-0. 26. Presentation by Mr. Wright McLeod on a proposed Landfill. (Requested by Commissioner Fennoy - deferred from January 31 Engineering Services) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve amending the ARC Waste Management Plan. Mr. Hasan votes No. Commisioner Sean Frantom Commissioner Grady Smith Passes Engineering Services Committee Meeting 2/14/2017 1:10 PM Attendance 2/14/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Commiffee: (Please check one and insert meeting date) -'-F&LL_Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Contact Information for IndividuallPresenter Making the Request: Name: Address: ., Telephone Numberi Fax Number: E-Mail Addre-ss: DateofMe"tirs Jlr ll l1 Date of Meeting / I Date of Meeting _ Date of Meeting _ Date of Meeting _ Caption/Topic of Dis-cussion to be placed on the Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk'sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Engineering Services Committee Meeting 2/14/2017 1:10 PM Alfred Barnes Department:Clerk of Commission Presenter: Caption:Presentation by Mr. Alfred Barnes regarding bad road conditions. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Thursday, December 15, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-263 2016 Fort Gordon New Water and Sewer Connections Project – Task Order – for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821- 0405) beginning Friday, November 18, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Wednesday, November 30, 2016 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 2, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Cc: William Rhinehart Deputy Administrator Tom Wiedmeier Utilities Department Stanley Aye Utilities Department OFFICIAL Beams Contracting, Inc. 15030 Atomic Road Beech Island, SC 29842 Blair Construction, Inc. 4308 Evans To Locks Road Evans, GA 30809 Yes Yes 167300 224004 Yes Yes Yes Yes $483,548.51 $356,594.15 Bid Item #16-263 Fort Gordon New Water and Sewer Connections Project 2016 – Task Order for Augusta, Georgia - Utilites Department Bid Date: Thursday, December 15, 2016 @ 3:00 p.m. The following vendor did not submit bid: Jamco/1249 Gordon Park Rd./Suite 102/Augusta, GA 30901 Bid Price Total Number Specifications Mailed Out: 3 Mandatory Pre-Bid Conference: 3 Total packages submitted: 2 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1 Page 1 of 1 BLAIR CONSTRUCTION ATTN PATRICK DILLARD P.O. BOX 770 EVANS, GA 30809 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 JAMCO CIVIL ATTN: E.R. MITCHELL P. O. BOX 10710 ATLANTA, GA 30310 TOM WIEDMEIER UTILITIES DEPARTMENT STANLEY AYE UTILITIES DEPARTMENT KELLI IRVING COMPLIANCE DEPARTMENT BID ITEM #16-263 2016 FORT GORDON NEW WATER AND SEWER CONNECTIONS PROJECT FOR UTILITIES DEPARTMENT PROJECT MAILED NOVEMBER 18, 2016 BID ITEM #16-263 2016 FORT GORDON NEW WATER AND SEWER CONNECTIONS PROJECT FOR UTILITIES DEPARTMENT BID DUE: THUR., 12/15/16 @ 3:00 P.M. Engineering Services Committee Meeting 2/14/2017 1:10 PM Fort Gordon New Water and Sewage Connections Department:Utilities Presenter:Tom Wiedmeier Caption:Consider award of Bid #16-263 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure in the amount of $356,594.15. Background:This project will provide water and sewage connections on Fort Gordon. The project will consist of multiple connections of various sizes, and installation of up to 2000 LF of sewer main and 2000 LF of water main. Some connections to the existing infrastructure will be upgraded and some connections will be for new infrastructure throughout the post. Analysis:Blair Construction, Inc. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and find it to be fair and reasonable. We recommend awarding this contract to Blair Construction, Inc.to construct the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure. Financial Impact:Funding is available in the amount of $356,594.15 under account number 507043490-5425410 / 88886666-5425410. Alternatives:No alternatives due to the contract being awarded under Bid Item 16-263. Recommendation:We recommend award of the Task Order contract to Blair Construction, Inc. in the amount of $356,594.15 for the construction of the Fort Gordon New Water and Sewage Connections Project under the Task Order Program for Infrastructure. Funds are Available in the Following Accounts: $356,594.15 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission From: Sent: lo: Subject: Lena Bonner Thursday, February 09,2017 1.0:33 AM Nancy Morawski FW: Engineering Services Committee Agenda Item Please add to Engineering Services Committee.... Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 22o Municipal Building 535 Telfair Street Augusta, Georgia 3o9o1 Tel: 7o6-8zr-18zo Fax: 7o6-8zr-1838 From: Commissioner Sammie Sias Sent: Thursday, February 09,2077 6:04 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Natasha L. McFarley <nmcfarley@augustaga.gov>; Wright McLeod <wmcleod@mcleod.com> Subject: Engineering Services Committee Agenda ltem Ms Bonner, Please add the following item to the Engineering Services Committee agenda: lnstall street lights on streets that has been accepted by Augusta Richmond County in the following neighborhoods: South Hampton Manchester Haynes's Station The developer Beazley Homes has decided not to insta!! street lights until allthe remaining lots are competed and sold. Yet, we have numerous homeowners living on streets in the dark with absolutely no safety at all. The developer is not, repeat not using this concept in Columbia County Georgia. Example: Kelarie, a subdivision being developed by Beazley Homes in Columbia County has street lights already installed on all streets. The majority of the streets have no houses built, but have street light in place. Why should we allow this developer to leave Richmond County homeowners in the dark by telling them if they want street lights to go petition the Augusta government. We cannot allow our citizens to be treated as second class throw away item. Columbia County (all street lights) lights) Richmond County (several streets with no Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option" Please consider the environment before printing this email, Richmond County (several streets with lights) no This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the content of this e-mail or for the ctnsequences of any actions talien on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as informition could be intercepted, corrupted, lost, desiroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the conienl of this message which arise asa result of the e-mail transmission. lf verification is required, please request a haid copy version.AED:104.1 Engineering Services Committee Meeting 2/14/2017 1:10 PM Installation of Street Lights Department:Clerk of Commission Presenter: Caption:Install street lights on streets that have been accepted by Augusta Richmond County in the following neighborhoods: South Hampton, Manchester and Haynes's Station. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Following is Fund allocation: $5,944,683 (Marvin Griffin Rd SPLOST??); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II 2,091,400$ Special 1% Sales Tax, Phase III 1,375,600$ Augusta Utilities 36,230$ Augusta Utilities 41,000$ Marvin Griffin Rd. SPLOST 5,944,683$ AUD 1,833,747$ GDOT Funds 1,800,000$ 13,122,660$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis Jr., Mayor (S.R. 56 to S.R. 56 Spur) Funds are available in amount of $9,578,429.25 upon commission approval. CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER EIGHT Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1/12/2017 Augusta-Richmond County, Georgia (S.R. 56 to S.R. 56 Spur) CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER EIGHT CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPECIAL 1% SALES TAX, PHASE III 323-041110-0000000-000000000 ($1,375,600) ($1,375,600) 322-041110-0000000-000000000 ($2,091,400) ($2,091,400) 507043410-5212115-80900030 ($77,230) ($77,230) 323-041110-5414110-296823603 ($5,944,683) ($5,944,683) 507043410-5212115-80900030 ($1,833,747) ($1,833,747) GDOT Funds ($1,800,000) ($1,800,000) TOTAL SOURCES: ($3,544,230) ($9,578,430) ($13,122,660) USE OF FUNDS ADVERTISING 323-041110-5233119-296823603 $2,000 $2,000 ENGINEERING 323-041110-5212115-296823603 $237,280 $237,280 RIGHT OF WAY 323-041110-5411120-296823603 $150,000 $150,000 RAILROAD PERMIT 323-041110-5414610-296823603 $30,000 $30,000 CONSTRUCTION 323-041110-5414110-296823603 $2,568,464 $9,578,430 $12,146,894 AUGUSTA UTILITIES $41,000 $41,000 507043410-5212115-80900030 OTHER FUNDING $36,230 UTILITY RELOCATION 323-041110-5414510-296823603 $515,486 $515,486 TOTAL USES: $3,544,230 $9,578,430 $13,122,660 1/12/2017 Invitation to Bid Sealed bids will be received at this office until Tuesday, September 13, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-222 Marvin Griffin Road Improvements – Phase II for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $425.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 4, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Pre Bid Conference will be held on Friday, August 26, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 30, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 4, 11, 18, 25, 2016 Metro Courier August 10, 2016 OFFICIAL Reeves Construction Co. 1 APAC Industrial Way Augusta, GA 30907 Beams Contracting 15030 Atomic Rd Beech Island, SC 29842 E.R. Snell 5102 Pierce Ct Evans, GA 30809 YES YES YES 48048 167300 22114 YES YES YES YES YES YES YES YES YES $9,578,429.25 $10,058,800.67 $10,611,596.48 / Non-Compliant Bid Item #16-222 Marvin Griffin Road Improvements – Phase II for Augusta, Georgia - Engineering Department Bid Date: Thursday, October 13, 2016 @ 3:00 p.m. Bid Bond Bid Price Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Pre-Bid Conference: 5 Total packages submitted: 3 Total Noncompliant: 1 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-3 Page 1 of 1 MEMORANDUM ENGINEERING DEPARTMENT Able L ladson, P.E., CPESC, Dlrector To: I il*rGeriSams, Director- Procurement FROM: ffi oo*1. Ladson, PE, cPEsc, Director- Engineering Monday, December 5, 2016 Marvin Griffin Road lmprovements Projea - Phase ll Project Number: 323-04-29823603 Bld ltem: L6-222 File Reference: 16-014(A) DATE: SUBJECT: Ms. Sams, it is recommendation of Augusta Engineering Department (AED)that the subject project be awarded to Reeves Construction Company in the amount of 59578 ,429.25. Award is contingent upon receipt of signed contract and proper bonds. Should you require additional information, please do not hesitate to contact me or Hameed Malik at (705)795-s040. Thonk you in odvonce. ALVscm Attachments(s) cc: Nancy Williams, Quality Assurance Analyst Phyl lis Joh nson, Procurem ent Compliance Officer DBE Officer Hameed Malik, Ph.D., PE, Assistant Director - Engineering Division Anthony Taylor, AED Construction Engineer Valerie Jenkins, AED Accounting Manager File Aryustt Erglneerlng Admlnlttration 505 Teralr street - Augusta, GA 30901 ffice: (706) 796 -5040 Far {706)795'5045 wurw.augustaqa.gov Engineering Services Committee Meeting 2/14/2017 1:10 PM Marvin Griffin Road Improvements Project Contract Award – 16-222 Department:Engineering Presenter:Abie L. Ladson, Director Caption:Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16- 222) Background:Marvin Griffin Road Improvements project is an approved SPLOST project. This project is constructed in two phases. Phase 1 is complete, which included clearing / grubbing and private utilities relocation. This is Phase 2 of the project which consists of roadway widening & improvements, drainage improvements, curb & gutter, water & sewer improvements, sidewalk, and traffic signal upgrade between Mike Padgett Highway (SR56) and Doug Barnard Parkway (SR56 Spur). Analysis:Bids were received on October 13, 2016 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $9,578,429.25 2. Beams Contraction $10,058,800.67 3. E.R. Snell Contractor $10,611,596.48 It is the recommendation of the Engineering Department to award this project to Reeves Construction. Financial Impact:Funds are available in amount of $9,578,429.25 upon commission approval. Following is Fund allocation. $5,944,683 (Marvin Griffin Rd SPLOST III & VI); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds). Alternatives:1). Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: $5,944,683 (Marvin Griffin Rd SPLOST III (2,610,000) & VI (3,334,683); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - ll3ll20l7 ATTENDANCE: Present: Hons. Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for ltem permanent easement, temporary easement, and one temporary driveway Action: easement (Parcel 025-2-109-00-0) - 27D2lngleside Drive. Approved Motions f#:"' Motion Text Made By Seconded By Motion Result for Augusta Canal Item Action: Approved Motion Result 2. Approve Change Order for Construction Services Embankment Repair Proj ect. Approve Motions Motion Type Approve Motion to approve. Motion Passes 3-0. Motion Text Made By Motion toapprove. Commisioner Motion Passes Frantom Commisioner Sean Commissioner Ben passesFrantom Hasan Seconded By Sean Commissioner Ben passes Hasan 3-0. 3. Update from the Engineering Department's Director and Augusta State Item University regarding the Augusta State University's Laney-Walker Streetscape Action: Project. (Requested by Commissioner Marion Williams) Approved Motions Motion tr ,. m Motion-^"-'"" Motion Text Made By Seconded By Resultlype Motion to approve a .^.^-.^__^ receiving this item as Commisioner Commissioner n_ ,, _ _Approve informat-ion. Sean Frantom Grady Smith rasses Motion Passes 3-0. 4. Approve award of Construction Contract to Reeves Construction Company in Item the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project as Action: requested by AED. Award is contingent upon receipt of signed contracts and Approved proper bonds. (Bid Item 16-223) Motions *j:"' Motion Text Made By Seconded By f;t#r ype Motion to Approve ixll,o#rurr., F;mmisioner Sean commissioner Ben passes 4-0. 5. Approve funding for the Design Consultant Services Supplemental Agreement Item Five to Hussey Gay Bell in the amount of $272,910.00 for the Marvin Griffin Action: Road Improvements Project as requested by the AED. Approved Motions []j1" Motion Text Made By seconded By Motion'l'ype - ----- -J --------- -'t Result Motion to Approve ffilffiurr., f;mmisioner Sean commissioner Ben passes 3-0. 6. Motion to approve the minutes of the Engineering Services Committee held on Item January 10,2017. Action: Approved Motions Motion Motion Text Made By seconded By f*tji,"rype Motion to Commisioner Sean Commissioner BApprove upprorr.. Frantom Hasan 'tn Purr., Motion Passes 3-0. 7. Consider approval of Change Order #l for Construction Services for Renovation Item of 452 Walker Street. Action: Approved Motions |#:"t Motion Text Made By seconded By Motion to approve. Motion Passes 3-0. 8. Receive as information the update on Stormwater for the 3rd and 4th Quarters. Item (Defened from December 13 Engineering Services Committee) Action: Approved Motions Motion Motion TextI ype Motion to approve a .-._..--_- receiving this item asADDTOVCr r tnlorTnatlon. Motion Passes 3-0. 9. Approve and authorize entering into a contract with Georgia Power in the Item amount of $1,025,000 for street light upgrades along city maintained roadway Action: section of Gordon Highway. Funding is available for the project in Engineering Approved SPLOST VI as requested by AED. Approve Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Commissioner Ben passesFrantom Hasan Made By Seconded By Motion Result Motion Result Motion Result Passes trash on Item initiative. Action: Approved Commisioner Commissioner Sean Frantom Grady Smith Passes Motions +^#:"" Motion rext Made Bv 10.Discuss a plan on how to clean up and roadways/sidewalks in Richmond County (Requested by Commissioner Sean Frantom) Commisioner Sean Frantom Seconded By Commissioner Ben Hasan maintain all theas county wide Motions *j:"" Motion Text Made By Seconded p-- MotionType rvr('rr('[ r E'rr' Ivraoe lly Seconded lly Result Motion to approve coming back in 30 days with ideas on cleaning up Augusta utilizing a community service probation program for street cleanup, a plan r\^*_^:^2Approve from the Marsh it', ui Commisioner Commissioner education program i, tt. Sean Frantom Grady Smith Passes community, the enforcement of current ordinances, and an adopt-a- street program. Motion Passes 3-0. 11. Approve Change Order for Construction Services for the Windsor Spring Road Item Sanitary Sewer Extension Project. Action: Approved Motions X:j*1'" Motion Text Made By seconded By Motion I YPe '''--- -r vv=v'sls YJ Result Motion to a _-_-,._ approve. Commisioner Sean CommissionerApprove Motion passes Frantom Ben Hasan Passes 3-0. 12. Presentation by Mr. Wright Mcleod on a proposed Landfill. (Requested by Item Commissioner Fennoy) Action: Rescheduled Motions X:jl" Motion Text Made By seconded By Motion r YPe vv!v,q!s uJ Result Motion to refer this Defer item to the next Commisioner Commissioner commiffee meeting. Sean Frantom Ben Hasan Passes Motion Passes 3-0. www.augustasa.sov Engineering Services Committee Meeting 2/14/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on January 31, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0) Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0). Background:Two owners are deceased and all heirs cannot be determined or located. Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $10,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive. Background:Owners cannot be located. Therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $11,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street. Background:Owners are deceased and all heirs cannot be determined or located. Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,600 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $14,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 9,975 sq. ft. in fee. The appraised value is $13,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right of Way, (Parcel 059-3-766-00-0) 1433 Twiggs Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-766-00-0) 1433 Twiggs Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 1,486.83 square feet of right of way. The appraised value is $1,860.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street. Background:Owner cannot be determined or located. Additionally, taxes have not been paid for at least eight years. Therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street. Background:Owner died and all heirs cannot be determined or located; therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for right-of-way. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street. Background:The City cannot determine clear title due to a deceased owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the entire property. The required property consists of 7,500 square feet. The appraised value is $8,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-4-031-00-0) - 204-C Dan Bowles Road Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road. Background:The City cannot determine clear title due to a deceased owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the entire property. The required property consists of 8,008 square feet. The appraised value is $6,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON A PORTION OF EMMETT STREET LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a portion of Emmett Street Lane as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26, 2017 and February 2, 2017, and that the property owners located on a portion of Emmett Street Lane were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Determine Abandonment of a Portion of Emmett Street Lane Department:Law Presenter:Andrew MacKenzie Caption:Motion to determine that a portion of Emmett Street Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:Southeastern Property Acquisitions, LLC (“Southeastern”) has requested that a portion of Emmett Street Lane be abandoned. Other than one parcel, Southeastern has entered into contracts to purchase the properties located adjacent to the portions of the lane requested to be abandoned. The owner of the parcel that is not under contract has agreed to the abandonment. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on February 6, 2017 for this matter. The legal description and plat of said portion of Emmett Street Lane portion of are attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that a portion of Emmett Street Lane be abandoned. Recommendation:Approve determination and request for abandonment of a portion of Emmett Street Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON FRANKLIN LANE FROM TUTTLE STREET EASTWARD TO THE TERMINUS AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Franklin Lane from Tuttle Street Eastward to the Terminus as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26, 2017 and February 2, 2017, and that the property owners located on Franklin Lane from Tuttle Street Eastward to the Terminus were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Determine Abandonment of Franklin Lane from Tuttle Street Eastward to the Terminus Department:Law Presenter:Andrew MacKenzie Caption:Motion to determine that Franklin Lane from Tuttle Street Eastward to the Terminus, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:Troy Jordan, on behalf of his client has requested that the lane be abandoned. Mr. Jordan is assisting a client who owns properties surrounding Franklin Lane.The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on February 6, 2017 for this matter. The plat of said Franklin Lane from Tuttle Street Eastward to the Terminus is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Franklin Lane from Tuttle Street Eastward to the Terminus be abandoned. Recommendation:Approve determination and request for abandonment of Franklin Lane from Tuttle Street Eastward to the Terminus pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Motion to Determine the Abandonment of Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) Department:Law Presenter:Andrew MacKenzie Caption:Motion to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The Augusta Housing and Community Development Department plans to develop housing units and commercial space at the intersection of R.A. Dent Boulevard and Wrightsboro Road and they believe it is essential to close and/or reduce said public right- of-ways within the project's vicinity in order to add to the success of the overall development of the area. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) are attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) be abandoned. Recommendation:Approve determination and request for abandonment of Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Parking around Blount and Augusta Avenues Department:Clerk of Commission Presenter: Caption:Discuss parking around Blount Avenue and Augusta Avenue. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is to approve award of Construction Contract to R. J. Haynie & Associates, Inc. subject to Value Engineering and not to exceed in the amount of $5,333,130 for Transportation Investment Act (TIA) Projects, ITS Master Plan Implementation Project and RC EVP System Project. Funds are allowable in Projects TIA funds and TIA Discretionary funds Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. ITS Master Plan Implementation 500,000$ RC Emergency Vehicle and Transit Preemption System 250,000$ ITS Master Plan Implementation 47,000$ ITS Master Plan Implementation 169,200$ Project TIA Funds 3,425,925$ RC ETVP 1,173,250$ TIA Discretionary Funds 733,955$ 6,299,330$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this document. Once commission approved the orignal will be forwarded for execution. Thanks - ext 5070 Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FIVE BID #12-137 12.30.13 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FIVE BID #12-137 CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB TIA ITS Master Plan Implementation 371-041110-T13049121 ($547,000)($547,000) TIA RC Emergency Vehicle System ($250,000)($250,000) 235-041110-6011110 TIA ITS Master Plan Implementation ($169,200)($169,200) 371-041110-T13049121 Projects TIA Funds ($3,425,925)($3,425,925) RC ETVP ($1,173,250) TIA Discretionary Funds ($733,955)($733,955) TOTAL SOURCES:($966,200)($5,333,130)($5,126,080) USE OF FUNDS ENGINEERING 235-041110-5212115 $750,000 $750,000 371-041110-T13049121 $47,000 $3,425,925 $3,472,925 371-041110-T13049137 $1,173,250 $1,173,250 371-041110-T13049121 $169,200 $733,955 $903,155 TOTAL USES:$966,200 $5,333,130 $6,299,330 12.30.13 Invitation to Bid Sealed bids will be received at this office until Thursday, October 6, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-240 Intelligent Transportation System (ITS) Master Plan Implementation and Richmond County (RC) Emergency and Transit Vehicle Preempt System for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $325.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 25, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Pre Bid/Telephone Conference will be held on Tuesday, September 20, 2016, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Prior to the Telephone Conference Call on Tuesday, September 20, @ 3:00 p.m., make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 22, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 25, September 1, 8, 15, 2016 Metro Courier August 31, 2016 OFFICIAL R. J. Haynie & Assoc 1551 Forest Pkwy Lake City, GA 30260 B-B-H 600 Discovery Place Mableton, GA 30126 American Lighting Signalization 11639 Davis Creek Rd. East Jacksonville, FL 32256 YES YES YES 43674 61995 45005 YES YES YES YES YES YES YES YES YES $6,560,130.00 $6,924,343.08 $6,911,812.57 Bid Item #16-240 Intelligent Transportation System (ITS) Master Plan Implementation and Richmond County (RC) Emergency and Transit Vehicle Preempt System for Augusta, Georgia - Engineering Department Bid Due: Thursday, October 13, 2016 @ 3:00 p.m. Bid Bond Bid Price Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 173 Mandatory Pre-Bid Conference: 7 Total packages submitted: 3 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 ENGINEERING DEPARTMENT Abie L. Ladson, P.E., CPESC, Director TO:Ms Geri Sams, Director - Procurement FROM: , fifi,4^r*1. Ladson, pE, CPESC, Director- Engineering fv I DATE: SUBJECT: Friday, January 27 ,2077 lntelligent Transportation System (lTS) Master Plan lmplementation Project and RC Emergency and Transit Vehicle Preempt (EVP) System Project TtA P roj ects # RC07-00 OLZL I P1#OOLL392 & #RC07-0 OOL37 / P l#O0 1 1400 Bf D |TEM #\6-240 File Reference: 17 - 014(T) Ms. Sams, AED is recommending awarding this bid subject to value engineering (VE) to R.J. Haynie & Associates Thank you for your ottention to this motter. Abie HM/:vro Attachments(s) cc:Mrs. Nancy Williams, Quality Assurance Analyst Hameed Malik, Ph.D., PE, Assistant Director- Engineering Division Mrs. Valerie Jenkins, AED Accountant File Augusta Engineering Administration 535 Telfair Street, Euilding 4000 - Augusta, GA 30901 Office: (706) 796 - 5040 Fax: (705) 796 -504s www.augustaPa.gov Engineering Services Committee Meeting 2/14/2017 1:10 PM TIA ITS Master Plan Implementation Project & EVP System Project-16-240 Department:Engineering Presenter:Abie L. Ladson - Drector Caption:Approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts, proper bond, and development of LSBOP utilization action plan as requested by AED. (Bid 16-240) Background:ITS Master Plan Implementation Project and Richmond County Emergency and Transit Vehicle Preempt System Project are two of the fifty, City of Augusta TIA (aka TSPLOST) traffic operation and safety improvement projects. As the costs of roadway widening and right-of-way continue to grow and stress the capital budgets of municipalities around the country, more and more of them are turning to technology to improve their traffic flow and maximize the efficiency of the existing roadway networks. These types of technology have been shown to improve the overall efficiency of major corridors by as much as 30%. These systems which are referred to as “Advanced Transportation Management Systems” or ATMS include a variety of elements geared toward improving traffic flow, traffic monitoring, transit flow, and incidents response, such as crashes, malfunctions, etc. Elements of these systems include: a central command center with monitors, traffic signal communications infrastructure, adaptive signal systems, video monitoring, dynamic message boards, transit priority, emergency vehicle preemption, etc. Analysis:Bids were received on October 13, 2016 with R.J. Haynie being the low bidder. The bid results are as follow: CONTRACTORS BID 1. R.J. Haynie & Associates $6,560,130.00 2. B-B-H $6,924,343.08 3. American Lighting Signalization $6,911,812.57 It is the recommendation of the Engineering Department to award this project to R.J. Haynie & Associate subject to scope assessment and Value Engineering. Financial Impact:Funds are allowable in Projects TIA/GDOT funds for Intelligent Transportation System and RC Emergency Vehicle Preempt System and TIA Discretionary funds. Alternatives:1). Approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts and proper bond, and development of LSBOP utilization action plan as requested by AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Projects TIA Funds ITS ($3,425,925), RC ETVP ($1,173,250), GDOT($700,000), and TIA Discretionary Funds ($33,955). REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/14/2017 1:10 PM Wright McLeod Department:Clerk of Commission Presenter: Caption:Presentation by Mr. Wright McLeod on a proposed Landfill. (Requested by Commissioner Fennoy - deferred from January 31 Engineering Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: