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Home My WebLink About2017-01-31 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 1/31/2017 ATTENDANCE: Present: Hons. Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for permanent easement, temporary easement, and one temporary driveway easement (Parcel 025-2-109-00-0) - 2702 Ingleside Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 2. Approve Change Order for Construction Services for Augusta Canal Embankment Repair Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 3. Update from the Engineering Department's Director and Augusta State University regarding the Augusta State University's Laney-Walker Streetscape Project. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 4. Approve award of Construction Contract to Reeves Construction Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16-223) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 5. Approve funding for the Design Consultant Services Supplemental Agreement Five to Hussey Gay Bell in the amount of $272,910.00 for the Marvin Griffin Road Improvements Project as requested by the AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 6. Motion to approve the minutes of the Engineering Services Committee held on January 10, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes Commisioner Sean Frantom Commissioner Ben Hasan Passes 3-0. 7. Consider approval of Change Order #1 for Construction Services for Renovation of 452 Walker Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 8. Receive as information the update on Stormwater for the 3rd and 4th Quarters. (Deferred from December 13 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 9. Approve and authorize entering into a contract with Georgia Power in the amount of $1,025,000 for street light upgrades along city maintained roadway section of Gordon Highway. Funding is available for the project in Engineering SPLOST VI as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 10. Discuss a plan on how to clean up and maintain all the trash on roadways/sidewalks in Richmond County as county wide initiative. (Requested by Commissioner Sean Frantom) Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve coming back in 30 days with ideas on cleaning up Augusta utilizing a community service probation program for street cleanup, a plan from the Marshal, an education program for the community, the enforcement of current ordinances, and an adopt-a- street program. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 11. Approve Change Order for Construction Services for the Windsor Spring Road Sanitary Sewer Extension Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 12. Presentation by Mr. Wright McLeod on a proposed Landfill. (Requested by Commissioner Fennoy) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next committee meeting. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes Engineering Services Committee Meeting 1/31/2017 1:15 PM Attendance 1/31/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 1/31/2017 1:15 PM Acquisition of permanent easement, temporary easement, and one temporary driveway easement to Richmond County, Georgia from Wilbur N. Ritter, or his successor, as Trustee of the Wilbur N. Ritter Living Trust and Peggy L. Ritter, or her successor, as Trust Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement, temporary easement, and one temporary driveway easement (Parcel 025-2-109-00-0) - 2702 Ingleside Drive. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 592.35 square feet of permanent easement, 563.68 square feet of temporary easement, and one temporary driveway easement. The appraised value is $1,700.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 327-04-1110-52.12122 J/L T14041211-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta Canal Embankment Repair Adjacent to Butt Bridge Change Order Request Justificaiton AUD_2015‐007 Item Description Estimated Quantity Units Unit Price Quantity Amount Quantity Amount Quantity Amount 1 Demolition, Clearing and Grubbing 1 LS $14,380.00 1 $14,380.00 1 $14,380.00 2 Excavation & Removal of Existing Embankment (2,132 CY Estimated)1 LS $76,661.64 1 $76,661.64 1 $76,661.64 3 Earth fill, Compacted in Place (2,952 CY Estimated) 1 LS $81,447.52 1 $81,447.52 1 $81,447.52 4 Temporary Access 1 LS $9,112.50 1 $9,112.50 1 $9,112.50 5 Concreted Sidewalk 883 SY $62.07 710 $44,069.70 710 $44,069.70 6 Grass Matting Blanket, Including Grass Seed 1367 SY $7.89 1260 $9,941.40 1260 $9,941.40 7 Grassing 1 SY $1,579.50 1 $1,579.50 1 $1,579.50 8 Construction Exits 2 EA $1,944.00 1 $1,944.00 1 $1,944.00 9 Silt Fence, Type C, Installed and Removed After Construction 2330 LF $5.46 750 $4,095.00 750 $4,095.00 10 Lump Sum Construction 1 LS $25,132.27 1 $25,132.27 1 $25,132.27 11 Excavation & Removal of Existing Embankment 0 CY $23.00 2532 $58,236.00 2532 $58,236.00 12 Earth Fill, Compacted In Place 0 CY $16.00 2254 $36,064.00 2254 $36,064.00 13 Mucking Material in Levee Core 0 CY $23.00 400 $9,200.00 400 $9,200.00 14 Earth Fill, Compacted In Place 0 CY $16.00 400 $6,400.00 400 $6,400.00 15 Tensar TX160 Geotextil Fabric 0 SY $12.25 450 $5,512.50 450 $5,512.50 16 Grubbing 0 LS $4,000.00 1 $4,000.00 1 $4,000.00 17 Excavation & Removal of Existing Embankment 0 CY $23.00 912 $20,976.00 912 $20,976.00 18 Earth fill, Compacted In Place 0 CY $16.00 1046 $16,736.00 1046 $16,736.00 19 Tensar TX160 Geotextile Fabric 0 SY $12.25 0 $0.00 0 $0.00 20 Temporary Access (Ramp @ City Shop)0 LS $6,000.00 1 $6,000.00 1 $6,000.00 21 Silt Fence, Type C, Installed and Removed After Construction 0 LF $5.46 800 $4,368.00 800 $4,368.00 22 Grass Matting Blanket, Including Grass Seed 0 SY $7.89 924 $7,290.36 924 $7,290.36 23 Grassing 0 LS $1,500.00 1 $1,500.00 1 $1,500.00 24 Lump Sum Construction 0 LS $10,000.00 1 $10,000.00 1 $10,000.00 25 Excavate Old Rip Rap 0LS$1,200.00 1 $1,200.00 1 $1,200.00 26 Supply and Place Rip Rap Type III 0TN $73.00 73.12 $5,337.76 73.12 $5,337.76 27 Mobilization/Demobilization 0LS$900.00 1 $900.00 1 $900.00 28 Crew 0DY$1,200.00 1.5 $1,800.00 1.5 $1,800.00 29 Earth Fill, Compacted In Place 0CY $16.00 24 $384.00 24 $384.00 $268,363.53 $195,904.62 $464,268.15 $290,516.67 $464,268.15 $173,751.48 Original Project Scope Amount Earned to Date Change Order items Total to Date Change Order Items CO Task #02 CO Task #03 CO Task #04 CO Task #05 Original Purchase Order Amount Earned to Date Change Ordger Amount Requested CO Task #01 Engineering Services Committee Meeting 1/31/2017 1:15 PM Augusta Canal Embankment Repair Adjacent to Butt Bridge Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Change Order for Construction Services for Augusta Canal Embankment Repair Project. Background:The initial scope of this project was to repair to the north bank of the canal in the vicinity of the 15th Street Bridge; the project was coordinated with the bridge repair due to the draining of the canal. The bid amount for the original project was $290,516.67. Once the canal was drained, additional unsuitable material was revealed in the area of the original work. Also, previously undetected faults in the canal banks were discovered behind the City shop, beneath the John C. Calhoun bridge and at the 13 th Street gates. Analysis:Due to the revenue lost by the Augusta Canal Authority when the canal is down, it was important to proceed with the repairs quickly so that the canal could be re-watered as soon as possible. Financial Impact:The additional work totals $173,751.48. Funds are available in 514043410-5425110/81600040-5425110. Alternatives:No viable alternative Recommendation:We recommend approval of the Change Order in the amount of $173,751.48. Funds are Available in the Following Accounts: Funds are available in 514043410-5425110/81600040-5425110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/31/2017 1:15 PM Augusta State University Laney-Walker Project Department: Presenter:Commissioner Marion Williams Caption:Update from the Engineering Department's Director and Augusta State University regarding the Augusta State University's Laney- Walker Streetscape Project. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: This project is approve award of Construction Contract to Reeves Construction Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project as requested by AED. Funding available in the amount of $4,351,872.58; $1,700,000 (Dover-Lyman SPLOST); and $2,651,873 (SPLOST recpatured Funds) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III Dover-Lyman SPLOST III SPLOST Recaptured Funds Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this form. Once Commission approved the orignal will be forwarded for execution. Thanks AED, ext 5070 CAPITAL PROJECT BUDGET DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE Change Number One Honorable Hardie Davis, Mayor CPB#323-041110-208823601 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE Change Number One CPB#323-041110-208823601 CPB AMOUNT CPB SOURCE OF FUNDS CPB ADDITION SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5212115-201823762 ($54,185) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5411120-201823762 ($160,000) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5414110-201823762 ($1,785,815) DOVER-LYMAN SPLOST 323-04-1110-5414110-208823601 ($1,700,000) SPLOST RECAPTURED FUNDS 323-04-1110-5414110-208823601 ($2,651,873) TOTAL SOURCES: ($2,000,000) ($4,351,873) USE OF FUNDS CONSTRUCTION 323-04-1110-5414110-208823601 $2,000,000 $4,351,873 TOTAL USES:$2,000,000 $4,351,873 by the Commission-Council of Augusta-Richmond County, Georgia that the Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project 2,000,000$ 1,700,000$ 2,651,873$ 6,351,873$ Please do not process this form. Once Commission approved the orignal will be forwarded for execution. Thanks CPB#323-041110-208823601 CPB#323-041110-208823601 NEW CPB ($54,185) ($160,000) ($1,785,815) ($1,700,000) ($2,651,873) ($6,351,873) $6,351,873 $6,351,873 Invitation to Bid Sealed bids will be received at this office until Thursday, September 15, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-223 Dover Lyman Rehabilitation Project for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $175.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, August 4, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, August 30, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 1, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 4, 11, 18, 25, 2016 Metro Courier August 10, 2016 OFFICIAL Reeves Construction Co. 1 Apac Industrial Way Augusta, GA 30907 Blair Construction P. O. Box 770 Evans, GA 30809 Yes Yes 48048 224004 Yes Yes Yes Yes Yes Yes $4,351,872.58 $4,374,497.51 Bid Item #16-223 Dover Lyman Rehabilitation Project for Augusta, Georgia - Engineering Department Bid Date: Thursday, October 6, 2016 @ 3:00 p.m. The following vendors did not respond: E. R. Snell Contractors / 1785 Oak Road / Snellville, GA 30078 Barnett Southern / 106 N. Alexander Av / Washington, GA 30673 Beams Contracting / 15030 Atomic Road / Beech island, SC 29842 Bid Bond Bid Price Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 294 Mandatory Pre-Bid Conference: 5 Total packages submitted: 2 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-6 Page 1 of 1 ENGINEERING DEPARTMENTC-- Abie L. ladson, P.E., CPESC, Director MEMORANDUM TO: FROM: DATE: SUBJECT: Ms Geri Sams, Director - Procurement Abie L. Ladson, PE, CPESC, Director- Engineering Monday, December 5, 2015 Dover Lyman Rehabilitation Project Project Nu m ber: 323-04-1110-208823601 Bid !tem: 16-223 File Reference: 16-014(4) Ms. Sams, it is recommendation of Augusta Engineering Department (AED) that the subject project be awarded to Reeves Construction Company in the amount of 54,351,872,58. Award is contingent upon receipt of signed contract and proper bonds. Should you require additional information, please do not hesitate to contact me or Hameed Malik at (706)796-s040. Thonk you in advonce. AIL/xm Attachments(s) Nancy Williams, Quality Assurance Analyst Phyllis Johnson, Procurement Compliance Officer DBE office Hameed Malik, Ph.D., PE, Assistant Director - Engineering Division Anthony Taylor, AED Construction Engineer Valerie Jenkins, AED Accounting Manager File Algusta Englnearin8 Adminast?atlon 505 Telfair Street - AuBusta, GA 30901 Office: (706)796-50/tO Fax: (706) 796-5045 www.aurustaqa.Iov Engineering Services Committee Meeting 1/31/2017 1:15 PM Dover-Lyman Rehabilitation Project Contract Award – 16-223 Department:Engineering Presenter:Abie L. Ladson, Director Caption:Approve award of Construction Contract to Reeves Construction Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16- 223) Background:Dover-Lyman Rehabilitation project is an approved neighborhood infrastructure improvements SPLOST project. The project consists of roadway improvements, drainage improvements, curb & gutter, and sidewalks within Lumpkin Park Subdivision. Streets included in this projects are Lyman Street, Dover Street, Quist Drive, Miles Street, Frohman Street and Sheraton Drive. Analysis:Bids were received on October 6, 2016 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $4,351,872.58 2. Blair Construction $4,374,497.51 It is the recommendation of the Engineering Department to award this project to Reeves Construction. Financial Impact:Funds are available in the amount of $4,351,872.58 upon commission approval. Fund allocation is as follows: $1,700,000 (Dover-Lyman SPLOST III); and $2,651,873 (SPLOST Fund Balance) Alternatives:1). Approve award of Construction Contract to Reeves Construction Company in the amount of $4,351,872.58 for Dover- Lyman Rehabilitation Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and cancel the project Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: $1,700,000 (Dover-Lyman SPLOST III); and $2,651,873 (SPLOST Fund Balance) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission (SA02 – For changes greater than $20,000) April 2005 AUGUSTA-RICHMOND COUNTY ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Hussey, Gay, Bell & DeYoung, Inc., Consultant, entered into a contract with Augusta-Richmond County on December 18, 2001, for engineering design services associated with the Marvin Griffin Road Improvements, Project No. 323-041110-296823603, File Reference No. 05-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services during the construction phase for field information, utility conflicts assessment & resolution, field engineering & attending construction progress meetings. It is agreed that as a result of the above modification the contract amount is increased by $272,910.00 from $249,740.00 to a new total of $522,650.00. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Hussey, Gay, Bell & De Young International, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Hardie Davis Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 323-041110-296823603 Supplemental Agreement Number: 5 Purchase Order Number: 57943 PLEASE DO NOT PROCESS THIS DOCUMENT. ONCE COMMISSION APPROVES 3 ORIGINALS WILL BE FORWARDED FOR EXECUTION. THANKS – EXT 5070 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: Approve funding for Design Consultant Services Supplemental Agreement Five to Hussy Gay Bell in the amount of $272,910.00 for the Marvin Griffin Road Improvements Project as requested by the AED. Fund allocation is from SPLOST recaptured funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II 2,091,400$ Special 1% Sales Tax, Phase III 1,375,600$ Augusta Utilities 36,230$ Augusta Utilities 41,000$ Marvin Griffin Rd. SPLOST 5,944,683$ AUD 1,833,746$ GDOT Funds 1,800,000$ SPLOST Recaptured Funds 272,910$ 13,395,569$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis Jr., Mayor (S.R. 56 to S.R. 56 Spur) Funds are available in amount of $272,910.00 upon commission approval. CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER NINE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 1/12/2017 Augusta-Richmond County, Georgia (S.R. 56 to S.R. 56 Spur) CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER NINE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPECIAL 1% SALES TAX, PHASE III 323-041110-0000000-000000000 ($1,375,600) ($1,375,600) 322-041110-0000000-000000000 ($2,091,400) ($2,091,400) 507043410-5212115-80900030 ($77,230) ($77,230) 323-041110-5414110-296823603 ($5,944,683) ($5,944,683) 507043410-5212115-80900030 ($1,833,746) ($1,833,746) GDOT Funds ($1,800,000) ($1,800,000) SPLOST Recaptured Funds ($272,910) ($272,910) TOTAL SOURCES: ($13,122,659) ($272,910) ($13,395,569) USE OF FUNDS ADVERTISING 323-041110-5233119-296823603 $2,000 $2,000 ENGINEERING 323-041110-5212115-296823603 $237,280 $237,280 RIGHT OF WAY 323-041110-5411120-296823603 $150,000 $150,000 RAILROAD PERMIT 323-041110-5414610-296823603 $30,000 $30,000 CONSTRUCTION 323-041110-5414110-296823603 $12,146,893 $272,910 $12,419,803 AUGUSTA UTILITIES $41,000 $41,000 507043410-5212115-80900030 OTHER FUNDING $36,230 UTILITY RELOCATION 323-041110-5414510-296823603 $515,486 $515,486 TOTAL USES: $13,122,659 $272,910 $13,395,569 2 of 2 1/12/2017 Engineering Services Committee Meeting 1/31/2017 1:15 PM Marvin Griffin Road Improvements – SA5 – 16-222 Department:Engineering Presenter:Abie L. Ladson, Director Caption:Approve funding for the Design Consultant Services Supplemental Agreement Five to Hussey Gay Bell in the amount of $272,910.00 for the Marvin Griffin Road Improvements Project as requested by the AED. Background:Marvin Griffin Road Improvements project is an approved SPLOST project. This project consists of roadway widening of two lane to four lane, traffic signal improvements, drainage improvements, curb & gutter and sidewalks along Marvin Griffin Road between Doug Barnard Parkway (SR56 Spur) and Mike Padgett Highway (SR56) . On October 13, 2016 road construction bids were opened and the contract award process is underway. The construction phase of roadway and drainage improvements require design related coordination with utilities, railroad, resolution of constructability conflicts, and request for field information that warrants design engineer services. Also, this road is a heavy industry corridor. A timely resolution of design conflicts is critical for minimizing disruption of industrial operations along this corridor. Analysis:In December 2001, commission approved award of design phases of the project to Hussey Gay Bell. The project phase 1 is completed and phase 2 is about to go into construction. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds are available in amount of $272,910.00 upon commission approval. Fund allocation is from SPLOST Fund balance. Alternatives:1). Approve funding for Design Consultant Services Supplemental Agreement Five to Hussey Gay Bell in the amount of $272,910.00 for the Marvin Griffin Road Improvements Project as requested by the AED. 2). Do not approve and find alternative to complete the project and provide construction phase needed services. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Engineering SPLOST Fund balance REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - llL0l20l7 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chainnan; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to approve the minutes of the Engineering Services Committee held on Item December 13,2016. Action: Approved Motions f#:"' Motion Text Made By seconded By Motion to. aDDrove.APProve uotio, Passes 4-0. 2. Motion to determine that a portion of Emmett Street Lane as shown on the Item attached pat has ceased to be use by the public to the extent that no substantial Action: public purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, pursuant to o.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law with an easement being retained over any existing water/sewer lines (orif relocated over the new utility lines with old lines and easement being abandoned in place) as directed the Augusta Utilities Department, and an easement being granted by the acquiring party(ies) in favor of Augusta (and the public) for ingress/egress from the remainder of Emmett Street Lane to Druid Park Avenue as directed by the Augusta Engineering Department. Commissioner Ben Commisioner Sean passesHasan Frantom Motion Result Motion Result Motions +;J:'" Motion rext Motion to Made By Seconded By approve. ^Approve rriiiio, purr.r fiommissioner Ben f;mmisioner Sean passes 3. Motion to determine that Franklin Lane from Tuttle Street eastward to the ltem terminus as shown on the attached plat has ceased to be used by the public to the Action: extent that no substantial public purpose is served by it or that its removal from Approved the county road system is otherwise in the best public interest, pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate parry(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions Motion Motionirn;- Motion Text Made By seconded By Resurt Motion to Approve ilffirurr., fi;mmissioner Ben f;mmisioner Sean passes 4-0. 4. Motion to authorize Condemnation to acquire title of a portion of property for Item Temporary Easement - 2702 Wellington Drive (Parcel 025-4-125-00-0). Action: Approved Motions X:-*1"" Motion Text Made By Seconded By Motion'l'ype - ----- -'I Result Motion to Approve ffiLlooltrurr., fi;mmissioner Ben f;mmisioner Sean passes 4-0. 5. Motion to authorize Condemnation to acquire title of a portion of property - Item 2065 willow Street (7,500 sq. ft.) (Parcel 087-4-029-00-0). Action: Approved Motions Motion f,,^.:^_ T^__a r,_ _r - h Motion;--'--' Motion Text Made By Seconded Bylype - ----- -'t --------- -J Result Motion to Approve illi,ool"aurr., commissioner Ben f;;mmisioner Sean passes 4-0. 6. Motion to authorize Condemnation to acquire title of a portion of property for Item Right-of-Way and Temporary Easement - 2648 Wheeler Road (Parcel 033-2- Action: I 12-00-0). Approved Motions f#:" Motion Text Made By seconded By Motion to approve. Motion Passes 4-0. Commissioner Ben Commisioner Sean passesHasan Frantom Motion Result Approve 7. Move to approve the Engineering and Utilities Departments developing a joint Item plan or separate complementing plans to correct the storm water flooding and Action: the overflowing of the sewage systems in the Rocky Creek basin in the general Approved area between Peach Orchard Rd and Mike Padgett Hwy bordered by Smith Dr and Scoff Rd. (Requested by Commissioners Sammie Sias and Dennis Williams) Motionseconded BY Resutt Motion to approve the development of a joint A Approve plan by the Engini..ing ff#Ttr*fi 8:fffiHf*' passes and Utilities Departments. Motion Passes 4-0. 8. Receive as information the update on Stormwater for the 3rd Quarter. Item (Deferred from December 13 Engineering Services Committee) Action: Rescheduled Motions i^#:" Motion rext Motion to refer this item to the next r\^r^_ committee meeting to Commisioner CommissionerLreler . r-,r^ L^+L rr^ ^ n7, _-, ;_-_-___; ---:--- ;---;;----*"-- Passesinclude both the 3rd and Sean Frantom Ben Hasan 4th quarters. Motion Passes 4-0. 9. Approve the amount of $24,000.00 to have 39 Streetlights added to Corpse Item Motions ryJ:"' Motion rext Made By Made By MotionSeconded By Resutt Drive, Clifford St., Crawley St., and Summerton Dr. in the Haynes Station Action: subdivision at a cost of $1,014.00 per month thereafter. This is alsoio approve a Approved new lighting tax district for the I l9 lots associated with above roads. funding is available in the Street Lighting budget account #2760416105312310. Motions i#:"t Motion rext Made By 10. Approve the amount of $3,345.28 to have 8 Streetlights added to Weldon Item Adams Dr., Ken Miles Dr., and Ted Tidwell Ln. in the Manchester subdivision Action:at a cost of $120.00 per month thereafter. This is also to approve a new Approved lighting tax district for the 27 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. Motion to ^ dDDrove.APProve uitio, passes 4-0. Motions Motion- --- Motion Textrype Motion to ^ aDDrove.APProve uotion passes 4-0. Commissioner Commissioner Ben passesGrady Smith Hasan Made By Commissioner Grady Smith Seconded By Seconded By Commissioner Ben Hasan Motion Result Motion Result Passes www.augustaqa.gov Engineering Services Committee Meeting 1/31/2017 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on January 10, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 1/31/2017 1:15 PM Renovation of 452 Walker Street Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approval of Change Order #1 for Construction Services for Renovation of 452 Walker Street. Background:The renovation at 452 Walker Street, formally the AT&T building, is for the purposes of the administrative and customer service offices for both the Augusta Utilities Department and the Augusta Engineering Department. The soil conservation county seat office will also be accommodated within this building. The original contract amount is $3,220,000.00. During the course of renovation it has been determined that the existing rooftop HVAC equipment is currently not operational and outside its serviceable lifespan (21+ years). If repaired the costs would exceed the costs to replace the units, and it is estimated that there is an high chance of failure within the next 1-5 years of service. No warranty would be provided for repair work due to the age of the existing units. Full replacement of the equipment is proposed. It will increase the contract cost by $252,445.60 and increase the contract time by an additional 8 weeks due to the lead time of the equipment. The replacement of the equipment will provide full manufactures warranties. Analysis:Christopher Booker and Associates, as well as the Augusta Utilities Department (AUD) have reviewed the Change Order Proposal submitted by Allen Batchelor Construction, Inc. The change order represents an increase in contract cost of $252,445.60 and an additional 8 weeks in contract time. Financial Impact:Funding in the amount of $252,445.60 is available from accounts: 514043490-5413120/ 81500130-5413120 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve Changer Order #1 in the amount of $252,445.60 and an increase in contract time of 8 weeks. Funds are Available in the Following Accounts: Funding in the amount of $252,445.60 is available from accounts: 514043490-5413120/ 81500130-5413120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/31/2017 1:15 PM Stormwater - 3rd Quarter Update Department:Engineering Presenter:Abie L. Ladson, Director Caption:Receive as information the update on Stormwater for the 3rd and 4th Quarters. (Deferred from December 13 Engineering Services Committee) Background:N/A Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: Authorize and approve entering contract with Georgia Power in amount of $1,025,000 for street lighting upgrade along City maintained roadway Section of Gordon Highway. Funding is available for the project in Engineering SPLOST VI as requested by the Engineering Department. Funds are available in Project SPLOST VI funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Gordon Highway SPLOST VI 1,025,000$ 1,025,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070 Honorable Hardie Davis Jr., Mayor CAPITAL PROJECT BUDGET CPB#328-041110-212828105 Street Lights Improvements along Gordon Highway 1/12/2017 Augusta-Richmond County, Georgia PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070 CAPITAL PROJECT BUDGET CPB#328-041110-212828105 CPB AMOUNT New SOURCE OF FUNDS CPB CPB Gordon Highway Street Lighting SPLOST PHASE VI ($1,025,000) ($1,025,000) TOTAL SOURCES: ($1,025,000) ($1,025,000) USE OF FUNDS 328-041110-5414410-212828105 $1,025,000 $1,025,000 TOTAL USES: $1,025,000 $1,025,000 1/12/2017 Engineering Services Committee Meeting 1/31/2017 1:15 PM Street Lights Improvements along Gordon Highway Department:Engineering Presenter:Abie L. Ladson, Director Caption:Approve and authorize entering into a contract with Georgia Power in the amount of $1,025,000 for street light upgrades along city maintained roadway section of Gordon Highway. Funding is available for the project in Engineering SPLOST VI as requested by AED. Background:Gordon Highway Lighting Upgrade project is an approved SPLOST project. The project limits are from Skyview Drive to State Line. This project consists of installing LED lights on decorative poles with bases serviced underground, removing the existing poles and fixtures. Analysis:The upgrade would reduce maintenance and result in a uniform lighting system along Gordon Highway corridor between Skyview Drive and State Line. It will also enhance the aesthetic appearance of the entryways corridor. Financial Impact:Funds are available in Project SPLOST VI funds. Alternatives:1). Approve and authorize entering into a contract with Georgia Power in the amount of $1,025,000 for street light upgrades along city maintained roadway section of Gordon Highway. Funding is available for the project in Engineering SPLOST VI as requested by AED. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project SPLOST VI Funds 328-041110-212828105 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/31/2017 1:15 PM Trash pickup Initiative Department: Presenter:Commissioner Sean Frantom Caption:Discuss a plan on how to clean up and maintain all the trash on roadways/sidewalks in Richmond County as county wide initiative. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA UTILITIES DEPARTMENT 360 BAY STREET, SUITE 180 AUGUSTA, GA 30901Windsor Spring Road Sanitary Sewer Extension PROJECT MAP WIN D S O R S P R I N G R O A D BOYKI N R O A D INVE R N E S S D R I V E BCGH Item No. Description Bid Quantity Unit of Measure Unit Price Item Value Quantity Installed to Date Value Installed to Date S‐1A 8" Dia. PVC SDR 26 Depth 0'‐8' 20 LF $33.29 $665.80 20 $665.80 S‐1B 8" Dia. PVC SDR 26 Depth 8'‐10' 115 LF $35.27 $4,056.05 115 $4,056.05 S‐1C 8" Dia. PVC SDR 26 Depth 10'‐12' 458 LF $39.80 $18,228.40 457 $18,188.60 S‐1D 8" Dia. RJ DIP C350, Depth 10'‐12' 10 LF $99.47 $994.70 10 $994.70 S‐1E 8" Dia. PVC SDR 26 Depth 12'‐14' 781 LF $48.05 $37,527.05 781 $37,527.05 S‐1F 8" Dia. RJ DIP C350, Depth 12'‐14' 37 LF $105.98 $3,921.26 44 $4,663.12 S‐1G 8" Dia. PVC SDR 26 Depth 14'‐16' 152 LF $55.68 $8,463.36 152 $8,463.36 S‐1H 8" Dia. PVC SDR 26 Depth 16'‐18' 227 LF $58.85 $13,358.95 227 $13,358.95 S‐1I 8" Dia. PVC SDR 26 Depth 18'‐20' 285 LF $74.09 $21,115.65 293 $21,708.37 S‐4A Jack and Bore 16" Steel Casing w/ 8" Dia. RJ DIP Carrier Pipe 50 LF $438.12 $21,906.00 60 $26,287.20 S‐4B Install by Open Cut 16" Steel Casing w/ 8" RJ DIP Carrier Pipe 40 LF $261.24 $10,449.60 30 $7,837.20 S‐6 Precast Sanitary Manhole (48"Dia.) 9EA $2,461.12 $22,150.08 8 $19,688.96 S‐7A Additional Manhole Depth Type 1, Class 14VF$125.63 $502.52 4 $502.52 S‐7B Additional Manhole Depth Type 1, Class 261VF$125.71 $7,668.31 56 $7,072.44 S‐11 Doghouse Manhole 1 EA $4,925.45 $4,925.45 1 $4,925.45 S‐13A 6" Sanitary Sewer Service ‐ Long Side 7 EA $4,803.87 $33,627.09 7 $33,627.09 S‐13B 6" Sanitary Sewer Service ‐ Short Side 13 EA $1,738.80 $22,604.40 16 $27,820.80 S‐15 Water Main Crossing 1 EA $4,317.10 $4,317.10 $0.00 W‐21 Water Meter Relocation 6 EA $1,267.67 $7,606.02 6 $7,606.02 P‐1 Asphalt Overlay Type F 175 SY $37.73 $6,602.75 156 $5,885.88 P‐4 Milling 0"‐2" 175 SY $50.05 $8,758.75 $0.00 P‐6 Concrete Driveway Replacement 37 SY $173.30 $6,412.10 180 $31,194.00 P‐9 Concrete Roll Curb 20 LF $44.44 $888.80 150 $6,666.00 P‐11 AED Road Cut 18 SY $462.10 $8,317.80 56 $25,877.60 M‐8 Brick Column Replacement 2 EA $2,032.05 $4,064.10 2 $4,064.10 LS‐1 Misc Items 1 LS $30,392.20 $30,392.20 1 $30,392.20 M‐4 Select Backfill 3,387 CY $11.50 $38,950.50 $0.00 A‐1 12" Casing ‐EA $3,500.00 ‐3 $10,500.00 A‐2 Temporary Water Services ‐LS $1,500.00 ‐1 $1,500.00 A‐3 6"x2" Tap ‐LS $850.00 ‐1 $850.00 A‐4 Reconnect Water Services ‐EA $245.00 ‐2 $490.00 A‐5 8" Concrete Patch ‐SY $346.58 ‐27 $9,357.66 A‐6 Raised Edge Asphalt ‐LF $29.00 ‐380 $11,020.00 Totals $348,474.79 $382,791.12 $348,474.79 $382,791.12 $34,316.33 Windsor Spring Road Sanitary Sewer Extension Change Order Request Justification Contract Items Contract Amounts A Additional Items Totals to Date Orginal Contract Amount: Total Installed: Change Ordge Amount: Engineering Services Committee Meeting 1/31/2017 1:15 PM Windsor Spring Road Sanitary Sewer Ext. Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Change Order for Construction Services for the Windsor Spring Road Sanitary Sewer Extension Project. Background:The scope of this project entailed installation of deep gravity sewer south of Tobacco Road along Windsor Spring Rd. During the construction phase sandy-silty soils were discovered throughout the project route down to 20+ feet in depth. These soils required the additional installation of 12” casing for sewer services which for safety reasons required wider trenching to be employed. The wider trenches raised the cost of the project’s construction by increasing required asphalt patching, asphalt roll curbing, and concrete driveway replacement Analysis:Due to the construction of this project occurring within the construction limits of an active GDOT project it was critical that the timeframe needed for the trenching efforts was minimized as much as reasonable. Financial Impact:The additional work totals $34,316.33. Funds are available in 514043420-5425210/81600050-5425210 Alternatives:No viable alternative Recommendation:We recommend approval of the Change Order in the amount of $34,316.33. Funds are Available in the Following Accounts: Funds are available in 514043420-5425210/81600050-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/31/2017 1:15 PM Wright McLeod Department:Clerk of Commission Presenter: Caption:Presentation by Mr. Wright McLeod on a proposed Landfill. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: