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HomeMy WebLinkAbout2016-10-25-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 10/25/2016 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve change order #1 for construction of the Goodrich Street Raw Water Pumping Station (RWPS). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 2. Approve Change Order for Professional Services for Goodrich Street RWPS. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 3. Consider award of Bid #16-239 for the extension of water and sanitary sewer services at Gordon Highway and Jimmie Dyess Parkway. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 4. Status of prior request for Milledgeville Road improvements between Gordon Highway and North Leg Road. This section of the road is not ADA Compliant and over the past several years four young people were struck by automobiles, one fatally. An October 2014 Walkability Study highlighted many of the dangers Bayvale Elementary School Students face on a daily basis. Safety of our children should be a top priority. (Requested by Commissioner Bill Lockett) (Referred from July 26 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Guilfoyle out. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Motion to approve the minutes of the Engineering Services Committee held on September 28, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 6. Motion to determine that the Alley between 512 Reynolds Street and 514 Reynolds Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 7. Approve Utilities Department Contract Redetermination with Fort Gordon and Authorize Additional Positions. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Guilfoyle out. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 10/25/2016 1:20 PM Attendance 10/25/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 10/25/2016 1:20 PM Goodrich Street Raw Water Pumping Station-Construction Department:AUD Presenter:Tom Wiedmeier Caption:Approve change order #1 for construction of the Goodrich Street Raw Water Pumping Station (RWPS). Background:The project being constructed at the RWPS includes the installation of a new turbine, gearbox and pump (Unit 9) capable of pumping of 50 Mgal/d, a new gearbox and pump for Unit 1, and a new operations building; the bid amount for the original project was $9,626,000. During rock excavation for construction of the power box and tailrace for Unit 9, a fault in the rock that was not detected during the geotechnical investigation resulted in failure of the excavation wall. Since the surrounding rock was not sufficiently stable, a series of concrete secant piles were drilled into the underlying rock to support the sides of the excavation. Around the time these remedial measures were completed and regular construction was set to resume, the U.S. Army Corps of Engineers began massive releases of water from the upstream reservoirs due to the tremendous rainfall that resulted in flooding in South Carolina. Despite efforts by our contractor, Ruby- Collins, to protect the site so that work could continue, the excavation flooded four different times. Analysis:These two incidents greatly increased the cost and contract time of the project. Our design engineer closely monitored the work of Ruby-Collins, so that only allowable additional costs are included in the change order. We have also reviewed the geotechnical report that was used as the basis for design, and find that the geotechnical firm employed normal and customary means and methods in its work, and therefore could not be considered liable. The change order represents an increase in contract cost of $1,122,307.00 and an additional 277 days in contract time. Financial Impact:Funding in the amount of $1,122,307.00 is available from accounts: 512043410-5425110/ 80413009-425110. Alternatives:No viable alternative Recommendation:We recommend approval of Change Order 1 in the amount of $1,122,307.00 and an increase in contract time of 277 days. Funds are Available in the Following Accounts: Funding in the amount of $1,122,307.00 is available from accounts: 512043410-5425110/ 80413009-425110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ZIMMERMAN, EVANS & LEOPOLD, INC. 706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901 zelengineers.com October 3, 2016 Mr. Tom Wiedmeier, P. E. Director Augusta Utilities Department Augusta, GA. 30901 VIA ELECTRONIC COMMUNICATION RE: Professional services required for construction of the GSRWPS Expansion. Dear Mr. Wiedmeier: Thank you for your time Monday to discuss in detail our request for additional compensation dated June 7, 2016. We are pleased to have been able to provide the services needed at the time needed by AUD. This is the summary of the additional work: We appreciate the confidence you have shown us over the years. We trust you find it satisfying and proper. We pledge our best efforts to complete this very important project. Sincerely yours, ZEL Engineers Jorge E. Jimenez, P. E., Principal JEJ:st REQUEST FOR GSRWPS ADDITIONAL SERVICE AUGUST 2016 - BREAKDOWN Additional Services Working with Ruby Collins for: Value Engineering; Cordination of work on water turbine design and construction for AUD; Additional assistance during rock excavation for construction of the power box and tailrace for Unit 9; ZEL had to closely monitor the work to distinguish between additional work and that which was a part of the original contract work and that which was a part of the original contract 226,215.00$ Total Needed for Construction Administration of Contract No. II w/ RC CO 304,620.00$ Total 530,835.00$ Total Amount Previously Authorized for Construction Administration (190,825.00)$ Required Additional Authorization-->340,010.00$ ZIMMERMAN, EVANS & LEOPOLD, INC. 706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901 zelengineers.com Background supporting the Change Order Request: The project being constructed at the RWPS will provide water to Augusta for the next fifty years. This work includes: Construction of the civil (concrete) works necessary to house the equipment, the installation of a new hydro turbine, gearbox, and pump (Unit 9) capable of pumping 50 Mgal/d, and controls a new gearbox and pump for Unit 1, new operations building, and Augusta Canal flood relief gate system. The bid amount for the original project was $9,626,000. During rock excavation for construction of the power box and tailrace for Unit 9, a fault in the rock that was not detected during the geotechnical investigation resulted in failure of the excavation wall. Since the surrounding rock was not sufficiently stable, a series of concrete secant piles were drilled into the underlying rock to support the sides of the excavation. Around the time these remedial measures were completed and regular construction was set to resume, the U.S. Army Corps of Engineers began massive releases of water from the upstream reservoirs due to the tremendous rainfall that resulted in flooding in South Carolina. Despite efforts by our contractor, Ruby-Collins, to protect the site so that work could continue, the excavation flooded four different times. ZEL Engineers, working with the contractor Ruby-Collins, devoted a great deal of resources toward resolving the rock issue. Also, during the time the secant piles were being installed and then when construction was curtailed due to flooding, ZEL had to closely monitor the work to distinguish between additional work and that which was a part of the original contract. This also required additional resources. In addition, extensive additional engineering time was required due to changes initiated by the turbine manufacturer. These included full coordination with the manufacturer’s process to insure a cohesive system was the result. ZEL Engineers was responsible for acting for the AUD in all matters related to the construction, design and installation of the hydro turbines. The maximum power from the new unit is 4,000 HP. Unit No. 1 capacity increased from 20 MGD to 27 MGD. Engineering Services Committee Meeting 10/25/2016 1:20 PM Goodrich Street Raw Water Pumping Station-Engineering Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Change Order for Professional Services for Goodrich Street RWPS. Background:The project being constructed at the RWPS includes the installation of a new turbine, gearbox and pump (Unit 9) capable of pumping of 50 Mgal/d, a new gearbox and pump for Unit 1, and a new operations building; the bid amount for the original project was $9,626,000. ZEL Engineering is the design engineer for this project. During rock excavation for construction of the power box and tailrace for Unit 9, a fault in the rock that was not detected during the geotechnical investigation resulted in failure of the excavation wall. Since the surrounding rock was not sufficiently stable, a series of concrete secant piles were drilled into the underlying rock to support the sides of the excavation. Around the time these remedial measures were completed and regular construction was set to resume, the U.S. Army Corps of Engineers began massive releases of water from the upstream reservoirs due to the tremendous rainfall that resulted in flooding in South Carolina. Despite efforts by our contractor, Ruby- Collins, to protect the site so that work could continue, the excavation flooded four different times. Analysis:ZEL Engineering, working with the contractor Ruby-Collins, devoted a great deal of resources toward resolving the rock issue. Also, during the time the secant piles were being installed and then when construction was curtailed due to flooding, ZEL had to closely monitor the work to distinguish between additional work and that which was a part of the original contract. This also required additional resources. In addition, additional engineering time was required due to changes initiated by the turbine manufacturer. Financial Impact:The additional work totals $340,010.00. Funds are available in 512043410-5122115/80413007-5212115. Alternatives:No viable alternative Recommendation:We recommend approval of the Change Order in the amount of $340,010.00 Funds are Available in the Following Accounts: Funds are available in 512043410-5122115/80413007-5212115. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Jimmie Dyess Water Main and Sanitary Sewer Improvements      Invitation to Bid Sealed bids will be received at this office until Tuesday, October 11, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-239 Jimmie Dyess Water Main and Sanitary Sewer Improvements for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, September 1, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, September 23, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, September 26, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 1, 8, 15, 22, 2016 Metro Courier September 7, 2016 OFFICAL Gearig Civilworks 322 Grimaude Blvd Grovetown, GA 30813 Blair Construction P. O. Box 770 Evans, GA 30809 Legacy Water Group 10120 Roberts Way Covington, GA 30014 Beams Contracting 15030 Atomic Road Beech island, SC 29842 Yes Yes Yes Yes 226337 224004 798569 167300 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes $1,116,642.00 $894,104.00 $980,275.50 $1,381,310.23 $2,100.00 $1,564.00 $1,700.00 $1,011.00 $2,000.00 $1,420.00 $1,550.00 $865.00 $120,000.00 $84,000.00 $100,000.00 $76,200.00 $55,840.00 $55,840.00 $41,880.00 $25,128.00 M-4 W-4F Bid Price W-4E Bid Item #16-239 Jimmie Dyess Water Main and Sanitary Sewer Improvements for Augusta, Georgia - Utilities Department Bid Due: Tuesday, October 11, 2016 @ 3:00 p.m. Bid Bond M9 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Conference: 5 Total packages submitted: 4 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 Engineering Services Committee Meeting 10/25/2016 1:20 PM Jimmie Dyess Water Main and Sanitary Sewer Improvements Department:Utilities Department Presenter:Tom Wiedmeier Caption:Consider award of Bid #16-239 for the extension of water and sanitary sewer services at Gordon Highway and Jimmie Dyess Parkway. Background:On April 21, 2015 the ARC Commission approved a project to extend utilities at Gordon Highway and Jimmie Dyess Parkway. The extension will open up 182 acres for development. This project will extend water service along Jimmie Dyess Parkway from Gordon Highway to Harper Franklin Ave. This waterline extension will not only provide this area with water availability, but it will also provide a looped system for the surrounding neighborhoods. The cost of the waterline extension will be paid for by the AUD with bond funds. Georgia Vitrified Brick & Clay Co., the owners of this property, have agreed to bear the cost of the sewer extension. Because of a required railroad crossing and permitting issues, it was advantageous for AUD to construct the sewer. AUD will be reimbursed by Georgia Vitrified Brick & Clay Co., in accordance with the cost share agreement. Analysis:AUD has reviewed the bids submitted by Blair Construction,Inc., Legacy Water Group, Gearing Civilworks, and Beams Contracting. Blair Construction, Inc. was found to have the low bid. Financial Impact:We have reviewed the bid from Blair Construction, Inc. and find it to be reasonable. Funding in the amount of $981,088.00 is available from accounts: 514043490-5425310/81600110-5425310 AUD’s portion of the project: $514,016.00 Georgia Vitrified Brick & Clay Co.’s portion of the project: $467,072.00 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Blair Construction, Inc. in the amount of $981,088.00, of which $467,072.00 will be reimbursed, for the Jimmie Dyess Water Main and Sanitary Sewer Improvements. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043490- 5425310/81600110-5425310 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 10/25/2016 1:20 PM Milledgeville Road Improvements Department: Presenter:Commissioner Bill Lockett Caption:Status of prior request for Milledgeville Road improvements between Gordon Highway and North Leg Road. This section of the road is not ADA Compliant and over the past several years four young people were struck by automobiles, one fatally. An October 2014 Walkability Study highlighted many of the dangers Bayvale Elementary School Students face on a daily basis. Safety of our children should be a top priority. (Requested by Commissioner Bill Lockett) (Referred from July 26 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 10/25/2016 1:20 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on September 28, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 10/25/2016 1:20 PM Motion for Abandonment of Alley off Reynolds Street Department:Law Presenter: Caption:Motion to determine that the Alley between 512 Reynolds Street and 514 Reynolds Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:Rafik Bassali has requested that the alley be abandoned. Mr. Bassali is the owner of 512 Reynolds Street and 514 Reynolds Street. The alley lies between his two properties. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Alley between 512 Reynolds Street and 514 Reynolds Street. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the Alley between 512 Reynolds Street and 514 Reynolds Street be abandoned. Recommendation: Approve determination and request for abandonment of the Alley between 512 Reynolds Street and 514 Reynolds Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Construction Manager Pay Grade 56 Engineering Services Manager Pay Grade 59 Fort Gordon Division PROPOSED Office Manager Pay Grade 47 Assistant Director Fort Gordon Pay Grade 60 Administrative Assistant I Pay Grade 43Superintendent II Pay Grade 56 Superintendent I Water & Sewer Pay Grade 54 Superintendent I System Protection Pay Grade 54 Water Distribution Supervisor II Pay Grade 46 Water Distribution Supervisor II Pay Grade 46 Water Distribution Supervisor I Pay Grade 43 Water Distribution Supervisor I Pay Grade 43 Operations Coordinator Pay Grade 50 Distribution Coordinator Pay Grade 50 Distribution Coordinator Pay Grade 50 Collection Coordinator Pay Grade 50 Collection Coordinator Pay Grade 50 Water Distribution Supervisor I Pay Grade 43 Water Distribution Supervisor I Pay Grade 43 Wastewater Collection Supervisor I Pay Grade 43 Wastewater Collection Supervisor I Pay Grade 43 Distribution Coordinator Pay Grade 50 Water Distribution Supervisor II Pay Grade 46 Utility Worker Pay Grade 40 Utility Worker Pay Grade 40 Plant Mechanic III Pay Grade 48 Utility Inspector I/II/III Pay Grade 47/48/49 Utility Inspector I/II/III Pay Grade 47/48/49 Asset Manager Pay Grade 54Civil Engineer Tech IIIPay Grade 54 Engineering Services Committee Meeting 10/25/2016 1:20 PM Utilities Department Contract Redetermination with Fort Gordon Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Utilities Department Contract Redetermination with Fort Gordon and Authorize Additional Positions. Background:The second contract redetermination has been accepted by the Army. This redetermination addresses AUD’s increasing services for Operations and Maintenance (O&M) of the water distribution and wastewater collection at Fort Gordon and Points West Army Resort at Clarks Hill Lake. Redetermination also includes the decommissioned water treatment plant on Fort Gordon that has been repurposed to treat water for irrigation, and a separate irrigation distribution system that has been constructed to certain parts of the Fort. With this contract redetermination, AUD will be compensated for O&M of the new water and wastewater system inventory added since the last redetermination, and O&M of the irrigation treatment facilities and distribution system. An additional eight AUD positions are included in the redetermination to perform the increased operations and maintenance functions. Analysis:In order to fulfill the requirements to provide the contracted services, AUD requests authorization of the following positions: Construction Manager (Pay Grade 56), Asset Manager (Pay Grade 54), Distribution Coordinator (Pay Grade 50), Plant Mechanic III (Pay Grade 48), Water Distribution Supervisor-II (Pay Grade 46), Inspector (Pay Grade 45), Utility Worker (Pay Grade 40), and Utility Worker (Pay Grade 40) The salary cost for these positions are included in our increased O & M fees paid by Fort Gordon. Financial Impact:There is no net decrease in operating funds for this agenda item since increased revenues budgeted will offset the increased salary costs. Alternatives:1) Approve the contract redetermination and authorize the additional positions in order to meet Augusta's contract terms with Fort Gordon. 2) Do not approve the contract redetermination, and do not authorize the additional positions to meet Augusta's contract terms with Fort Gordon. Recommendation:We recommend that the Commission Approve the contract redetermination and authorize the additional positions. Funds are Available in the Following Accounts: 506-04-3430-5111110 for salary expenditure, offset by Fort Gordon reimbursement revenue budgeted in 506-00-0000- 3343115. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission