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Home My WebLink About2016-08-30-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/30/2016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Guilfoyle, member. Absent: Hon. Smith, member. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire of a portion of property for right of way and temporary construction easement, (Parcel 045-4-202-00-0) 1550 Wrightsboro Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 2. Motion to approve RFQ #16-178: Task Order Program (2016) for Utilities Department in the amount of $5,000,000.00 for execution by JAMCO Civil Inc.; Blair Construction, Inc., CHB, and Beams Contracting as qualified and selected contractors. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 3. Discuss ways to implement a "Gateways enhancement plan" focus throughout Richmond County in the 2017 budget. (Requested by Commissioner Frantom) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 4. Consider proposal from ZEL Engineering for Hydraulic Model Update and Water System Improvements. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 5. Motion to approve the minutes of the Engineering Services Committee held on August 9, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 6. Discuss the obstruction of storm drains along the face of any street or gutter curbing as enumerated in the attached City Code Section 3-8-9. (Requested by Commissioner Fennoy) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next Commissioner Wayne Commissioner Passes committee meeting. Motion Passes 3-0. Guilfoyle Ben Hasan 7. Approve award of the On-Call Pothole Repair, Paving and Emergency Repair Services Contract to Blair Construction, Beam’s Contracting, and Georgia- Carolina Paving. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $1,000,000 to fund the proposed On-Call Pothole Repair, Paving and Emergency Repair Services as requested by AED. (RFP 16-161) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 8. Approve award of the On-Call Tree Removal Services Contract to Atlanta Premier Tree, Big Dog, and Jamco Civil, LLC,. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $250,000 to fund the proposed On-Call Tree Removal Services as requested by AED. (RFP 16-156) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 9. Approve awarding low bid in the amount of $55,486.00 to Graybar for street light poles and fixtures for replacements/repairs in the Augusta Richmond County Urban areas for a period of one year. Funding is available in the Street Lighting budget account #2760416105311640. Bid 16-142 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner www.augustaga.gov Approve Motion Passes 3-0. Ben Hasan Wayne Guilfoyle Passes 10. Task the Mayor and Administrator with developing a functional plan to rid this city of blighted structures and overgrown vegetation on the right of ways and vacant lots. Plan must include a means for resurfacing many of our streets and highways that have been neglected for 10 or more years. Lastly, explain to our constituents why it's more important to invest millions of taxpayer dollars in lieu of providing regularly cut right of ways and lots, surfaced streets, and the demolishing of abandoned structures. (Requested by Commissioner Bill Lockett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Commissioner Ben Hasan Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the item as written. Commissioner Wayne Guilfoyle Commissioner William Fennoy Passes Engineering Services Committee Meeting 8/30/2016 1:05 PM Attendance 8/30/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/30/2016 1:05 PM Acquisition of a portion of property for right of way & temporary construction easement to Richmond County, Ga from SCIP Augusta, LLC Department:Law Presenter:Engineering Caption:Motion to authorize condemnation to acquire of a portion of property for right of way and temporary construction easement, (Parcel 045-4-202-00-0) 1550 Wrightsboro Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 489.39 square feet of right of way and 497.18 square feet of temporary construction easement. The appraised value is $270.00. Analysis:Condemnation is necessary in order to acquire the required property Financial Impact:The necessary costs will be covered under the project budget. Alternatives:y condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 371-041110-52.12122 J/L T13041219- 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Qualification Request for Qualifications will be received at this office until Tuesday, May 24, 2016 @ 11:00 a.m. for furnishing: RFQ Item #16-178 Task Order Program (2016) for the Utilities Department Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre-Qualification meeting will be held on Friday, May 6, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, May 10, 2016 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No qualifications may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 14, 21, 28 May 5, 2016 Metro Courier April 20, 2016 VENDORS Attachment B E-Verify #SAVE Form Addendum #1 Original 8 Copies Blair Construction Po Box 770 Evans, GA 30809 YES 224004 YES YES YES YES J & B Construction 3550 Gordon Highway Grovetown, GA 30813 YES Non- compliant YES YES YES Non- compliant Quality Storm Water Solutions P. O. 1847 Evans, GA 30809 YES 233338 YES YES YES YES Garnto Southern Construction YES 225651 YES Non- compliant YES YES JAMCO Civil 1249 Gordon Park Rd., Suite 102 Augusta, GA 30901 YES 923698 YES YES YES YES Sitec LLC 522 Railroad Ave North Augusta, SC 29841 YES 212379 YES YES YES YES CBH Construction 678 Heggies Ridge Dr. Appling, GA 30803 YES 321326 YES YES YES YES Beams Contracting 15030 Atomic Road Beech Island, SC 29842 YES 167300 YES YES YES YES Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 218 Pre-Bid/Telephone Conference: 7 Total packages submitted: 8 Total Noncompliant: 2 RFQ Opening RFQ Item #16-178 Task Order Program (2016) for Augusta, Georgia - Utilities Department RFP Due: Tuesday, May 24, 2016 @ 11:00 a.m. Contract Management P.O.Box 3833, Augusta, GA 30914 Did not submit bid. Page 1 of 1 Blair Construction Po Box 770 Evans, GA 30809 Quality Storm Water Solutions P. O. 1847 Evans, GA 30809 JAMCO Civil 1249 Gordon Park Rd., Suite 102 Augusta, GA 30901 Sitec LLC 522 Railroad Ave North Augusta, SC 29841 CHB 678 Heggies Ridge Dr. Appling, GA 30803 Beams Contracting 15030 Atomic Road Beech Island, SC 29842 RANKING SCORING First Round Elimination Pass/Fail Pass Pass Pass Pass Pass Pass A. Package submitted by the deadline Pass/Fail Pass Pass Pass Pass Pass Pass B. Package is complete (includes requested information as required per this solicitation) Pass/Fail Pass Pass Pass Pass Pass Pass C. Overall Quality of RFQ (concise and to-the-point) 50 47.5 35 47.5 20 47.5 47.5 1. Respondents Experience 100 97.5 55 97.5 25 90 97.5 2. Financial Responsibility 100 97.5 65 97.5 50 90 97.5 3. Project Management 95 92.5 42.5 92.5 45 90 92.5 4. Key Personnel & Staff 90 90 42.5 90 45 85 92.5 5. Organizational Qualifications 75 75 32.5 72.5 10 67.5 75 6. Optional Interview (Potential bonus Points) 10 0 0 0 0 0 0 452.5 237.5 450 175 422.5 455 1. Contractor’s experience in Water and Wastewater Construction 60 60 35 60 5 55 60 2. Experience with task order type contracts 50 50 22.5 0 25 30 45 3. Equipment on hand 50 50 2.5 45 0 45 50 160 60 105 30 130 155 Submittal and Quality of RFQ (MUST PASS FOR CONTINUED CONSIDERATION) Second Round Elimination Quality of RFQ(MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) Proposer’s Overall Ability to Provide the Services (TOTAL POINTS 470) Scope of Services (Total of 160) Cumulative Evaluation Scoring Sheet RFQ Item #16-178 - Task Order Program (2016) for Augusta, Georgia - Utilities Department RFP Due: Thursday, June 9, 2016 @ 4:00 p.m. Vendors E. Scope of Services Section D Subtotal Section E Subtotal D. Narrative Continued on Page 2 Blair Construction Po Box 770 Evans, GA 30809 Quality Storm Water Solutions P. O. 1847 Evans, GA 30809 JAMCO Civil 1249 Gordon Park Rd., Suite 102 Augusta, GA 30901 Sitec LLC 522 Railroad Ave North Augusta, SC 29841 CHB 678 Heggies Ridge Dr. Appling, GA 30803 Beams Contracting 15030 Atomic Road Beech Island, SC 29842 Cumulative Evaluation Scoring Sheet RFQ Item #16-178 - Task Order Program (2016) for Augusta, Georgia - Utilities Department RFP Due: Thursday, June 9, 2016 @ 4:00 p.m. Vendors 1. Federal Experience 35 30 7.5 30 0 0 30 Within Augusta 10 0 0 10 0 0 0 Within CSRA 8 8 8 0 4 8 8 Within Georgia 6 0 0 0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 4 0 0 0 0 0 0 All Others 2 0 0 0 0 0 0 8 8 10 4 8 8 H. References 25 25 2.5 25 0 12.5 25 693 343 637.5 229 620.5 690.5 723 350.5 667.5 229 620.5 720.5 Evaluator: Cumulative Date: 6/9/2016 Procurement Department Representative: Nancy Williams Procurement Department Completion Date: 6/9/2016 Internal Use Only Cumulative Total Note: Respondent/Offeror(s) receiving 600 will be considered for the Utilities Task Order Program. *To be included in the Fort Gordon Task Order, Respondent/Offeror must receive a minimum of 25 points for item F to be considered for the Fort Gordon Task Order Program. Cumulative With Section F Section G Subtotal F. For Gordon Task Order Program (Only) Reference(s) * FORT GORDON TASK ORDER PROGRAM (ONLY) (MUST ACHIEVE 25 POINTS FOR CONSIDERATION for the Fort Gordon Task Order Program) G. Proximity to Area Proximity to Area(Does not apply to Federally Funded Projects) Engineering Services Committee Meeting 8/30/2016 1:05 PM Consider approving RFQ #16-178: Task Order Program (2016) for Utilities Department in the amount of $5,000,000.00 for execution by JAMCO Civil Inc.; Blair Construction Inc., CHB, and Beams Contracting as qualified and selected contractors Department:Utilities Presenter:Tom Wiedmeier Caption:Motion to approve RFQ #16-178: Task Order Program (2016) for Utilities Department in the amount of $5,000,000.00 for execution by JAMCO Civil Inc.; Blair Construction, Inc., CHB, and Beams Contracting as qualified and selected contractors. Background:The types of work anticipated for the Task Order Program are emergency repairs or smaller construction projects that require resources beyond those of the Department. Larger projects would still be bid in the normal fashion. The purpose of the Task Order Program is to solicit competitive bids from the pool as projects arise. Analysis:AUD has evaluated JAMCO Civil Inc.; Blair Construction, Inc., CHB, and Beams Contracting proposal(s) to participate in the Task Order Program and has considered the proposal(s) fair and reasonable to accomplish the task. Financial Impact:The construction funds available for this project are $5,000,000.00. These funds are available from account 507043490-5425410 / 88886666-5425410 Alternatives:Rejection of this RFQ Contractor Selection would delay the Utilities Department’s ability to execute planned and emergency repairs of the water/sewer infrastructure system throughout Augusta-Richmond County. Recommendation:Recommend Commission approve RFQ #16-178: Task Order Program (2016) for Utilities Department in the amount of $5,000,000.00 Funds are Available in the Following Accounts: $5,000,000.00 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2016 1:05 PM Gateways Enhancement Plan Department:Clerk of Commission Presenter: Caption:Discuss ways to implement a "Gateways enhancement plan" focus throughout Richmond County in the 2017 budget. (Requested by Commissioner Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: ZIMMERMAN, EVANS & LEOPOLD, INC. 706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901 zelengineers.com August 10, 2016 Mr. Tom Wiedmeier, P. E. Director, AUD Augusta, Ga. 30901 VIA ELECTRONIC COMMUNICATION RE: Task Order work scope and proposal. Dear Mr. Wiedmeier: This is our proposal to provide task order work products to the Augusta Utilities Department for functions determined by the Department that outside assistance is necessary. At present we have responded to two tasks: 1.- H2OMap modeling update of AUD’s existing model. Cost$ 128,613.00 2.- Water Main replacement program. Cost $ 125,758.39 Total $ 254,371.39 1.- We propose that the Department allow us to assist it in bring the computer model to geographic information system (GIS) geometry based on the City’s GIS. Our intimate knowledge of your system and confirmation against your GIS will update the model back into good form and allow your staff to utilize the final product to solve problems. In particular, the model is most useful in predicting: water quality issues, the ability of the water system to meet specific conditions, pressure ranges to be expected, alternative routings for redundant service, and fire flow capability in areas of high risk and high value. Our approach will be to update each pressure system as a separate part that is useful in itself. Since a large part of the water system is supplied by gravity, we would begin with the 417 and 310 systems, then 500, 564, 600, etc. The demands will be refigured based on GIS queries of areas near previously established junction nodes. Finally, the most important phase: establishing the proper controls for the 50+ pumps in the system and establishing the acceptable variations of all the water storage tanks. Once the model is complete, we will produce the operations manual to prevent the disassembly of the model and enable security protocols with input from your staff and the GIS Department. We have estimated the effort/costs for the work as follows: August 10, 2016 Page 2 AUD Task Order Proposal 2016 R1 (3).docx We have the latest edition of the H2OMap software in house. Using Innovyze advanced Object- Oriented Geospatial Component model, H2OMAP Water provides the most powerful and practical GIS platform for water utility solutions. Our version has no pipe limits. We have a lull in our workload and can attack this project at once. 2.- Our proposal is to provide design services in support of the Augusta Utilities Department (AUD) Waterline Replacement Program. We have developed the proposal based on preliminary investigations of AUD defined locations. The primary steps in developing the plans include: 1. Defining Scope a. Verify which streets are included b. Verify Construction method (Task Order or Bid) c. Confirm schedule 2. Verify existing utilities and/or conflicts 3. Propose New design/Line sizes 4. Finalize Design 5. Finalize Specifications, if required 6. Submit Final Drawing Sheets and/or Bid Plans The timeframe to complete each section of streets will vary depending on the number of streets awarded. A schedule will be developed and submitted once the final scope is defined. Augusta Water System H2OMap Model update Model Corrections and Checks: Item Quantity Allowance, minutes time, minutes Node/Junctions 1083 2.5 2,708 Pipe Links 1441 5 7,205 Link Vertex 5305 2.5 13,263 Tanks 38 20 760 Pumps, Control 63 45 2,835 PRV 19 25 475 Minutes 27,245 Hours 454 Cost 68,113$ Guidance and Protocols for Proper Model Maintenance Documentation 80 135$ 10,800$ Visual Aids 40 135$ 5,400$ Firewall Access 40 135$ 5,400$ Procedures 80 150$ 12,000$ Seminar 16 150$ 2,400$ Reporting 40 150$ 6,000$ Hrs 296 42,000$ Software 1 18,000$ 18,000$ Printing, 5 copies 100$ 500$ Total 128,613$ August 10, 2016 Page 3 AUD Task Order Proposal 2016 R1 (3).docx Existing utility locates and potential conflict identification is included. However, surveying services are not included in the current scope of work as new line layouts are to be added to drawings provided by AUD. The cost proposal is presented per street and/or street section, with separate costs provided for options to construct via Task Order or Bid. The Task Order estimate provides a construction drawing plan sheet only. The Bid proposal estimate adds specification and detail sheets for use in developing a bid package. While development of the cost proposal allows for the project to be defined by Individual Street, there is the potential opportunity for adjustments to the proposal cost based on economy of scale resulting from bundling several streets in the same Exhibit area and the number of overall streets awarded. We have the appropriate resources and personnel allocated to support the successful completion of the project. We also believe that the above- described scope reflects the need for services previously discussed and are in line with the objectives outlined in discussions. Involvement and participation in the selection of streets for inclusion will greatly enhance the opportunity for success and allow for further refining of the task at hand. Please accept our regards, ZIMMERMAN, EVANS & LEOPOLD, Inc. Jorge E. Jimenez, P. E. Principal Encl: Water line replacement Costs JEJ:sv Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Page 1 of 2 Exhibit # Street Name From To Length Current Line Sze New Pipe size Construction Estimate Cost (markups for TO construction) Cost (electronic W/bid specs) Notes/Comments 1 Jefferson Street Jackson Street Harding Road 1165.2 2 6 $17,478.00 $1,747.80 $2,309.43 1 Jackson Street Jefferson Street Lumpkin Road 1082.9 6 6 $16,243.50 $1,624.35 $2,146.31 1 Howell Road Harding Road Dead End 617.7 2 6 $9,265.50 $1,250.00 $1,224.28 1 Harding Court Harding Road Dead End 184.2 2 6 $2,763.00 $1,250.00 $1,500.00 1 Harding Road Jefferson Street Peach Orchard Road 1982.5 2 8 $37,667.50 $2,973.75 $3,929.32 2 Lovett Drive Peach Orchard Road Dead End 1025.4 2 8,6 $19,482.60 $1,538.10 $2,032.34 2 Floyd Road Lovett Drive Reedale Avenue 2796.4 6 8 $53,131.60 $4,194.60 $5,542.46 3 Kenny Road Mason Road Old McDuffle Road 2063.3 2 6 $30,949.50 $3,094.95 $4,089.46 3 Winn Drive Old McDuffle Road Kenny Road 1895.8 2 6 $28,437.00 $2,843.70 $3,757.48 3 Pecan Street Winn Drive Dead End 724.8 ? 6 $10,872.00 $1,087.20 $1,436.55 4 Vera Drive Dorn Drive Dead End 2864.7 2 8 $54,429.30 $4,297.05 $5,677.84 4 Nellie Drive Peach Orchard Road Dead End 2090.8 2 8 $39,725.20 $3,136.20 $4,143.97 4 Dorn Drive Vera Drive Nellie Drive 1519.3 2.5 8 $28,866.70 $2,278.95 $3,011.25 5 Fairbluff Road Brown Road Forest Road 4091.3 4 8 $77,734.70 $6,136.95 $8,108.96 5 Fairbluff Road Forest Road Dead End 2507.9 4 6 $37,618.50 $3,761.85 $4,970.66 5 Forest Road Pineridge Drive N Fairbluff Road 6246.5 4 8 $118,683.50 $9,369.75 $12,380.56 5 Forest Road Fairbluff Road Dead End 3892.9 4 6 $58,393.50 $5,839.35 $7,715.73 6 Westbrook Road McComb Road Hephzibah McBean Rd 3074.9 2 8 $58,423.10 $4,612.35 $6,094.45 6 Westbrook Road Hephzibah McBean Rd Dead End 2129.8 2 6 / ??? $31,947.00 $3,194.70 $4,221.26 Verify if this area is 6" line or upgrade to 6" line 6 Crockett McComb Road Hephzibah McBean Rd 1248.5 6 N/A 6" line. Do not include 5 Pine Ridge Drive E Cedar Ridge N Dead End 2152.2 6 $32,283.00 $3,228.30 $4,265.66 Verify if this area is 6" line or upgrade to 6" line 5 Pine Ridge Drive N Cedar Ridge N Dead End 3942.8 6 $59,142.00 $5,914.20 $7,814.63 Verify if this area is 6" line or upgrade to 6" line 7 Bennock Mill Loop Bennock Mill Road Horseshoe Road 2821.4 2 abandone d 2" line is abandoned. Do not include. Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits 7 Benncock Mill Road Bennock Mill Loop Horseshoe Road 2472.9 2 abandone d 2" line is abandoned. Do not include. 7 Horseshoe Road Bennock Mill Loop Bennock Mill oad 2228.1 10 N/A delete line is 10" do not include 8 Ruffin Drive Willis Foreman Road Dead End 1945.3 3 $29,179.50 $2,917.95 $3,855.58 8 English Road Willis Foreman Road Dead End 896.8 2 8 $17,039.20 $1,345.20 $1,777.46 8 Foreman CT Foreman Way to valve 527.3 6 line is 6" do not include 8 Foreman CT valve to Dead End 228.6 3 6 $3,429.00 $1,250.00 $1,500.00 8 Foreman Way Willis Foreman Road 1st red dot 645.5 8 line is 8" do not include 8 Foreman Way 1st red dot Dead End 1777.3 8 line is 8" do not include 8 Crossing Ct Foreman Way Dead End 234.6 2 6 $3,519.00 $1,250.00 $1,500.00 9 Keys Road Liberty Church Road Dead End 3167.3 2 8 $60,178.70 $4,750.95 $6,277.59 10 Getzen Street Henry Circle Neal Street 1489 2 6 $22,335.00 $2,233.50 $2,951.20 10 Neal Street Ruby Drive Henry Circle 1606.7 2 6 $24,100.50 $2,410.05 $3,184.48 10 Henry Circle Ruby Drive Neal Street 1987.2 2 6 $29,808.00 $2,980.80 $3,938.63 11 Eustis Drive Redbird Road #1015 / red dot 803.4 2 6 line is 6" do not include 11 Eustis Drive #1015/ red dot #2301B 1196.6 6 N/A delete line is 6" do not include 11 Eustis Drive #2301B Lakemont Drive 399.7 6 N/A delete line is 6" do not include 11 Stewart Avenue Redbird Road Bluebird Road 411.9 4 6 $6,178.50 $1,000.00 $1,500.00 11 Bluebird Road Woodbine Road 1017 Bluebird Road 1186.7 6 line is 6" do not include 11 Woodbine Road Washington Road Valve at 2324 1463.6 4 6 $21,954.00 $1,829.50 $2,900.86 Totals 63472.4 $1,041,258.10 $95,342.05 $125,758.39 Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Augusta Utilities Department Waterline Replacement Program Cost Proposal Exhibits Engineering Services Committee Meeting 8/30/2016 1:05 PM Hydraulic Model Update and Miscellaneous Water System Improvements Department:Utilities Presenter:Tom Wiedmeier Caption:Consider proposal from ZEL Engineering for Hydraulic Model Update and Water System Improvements. Background:Augusta Utilities utilizes a digital hydraulic model to predict conditions within the water distribution system and to evaluate alternatives for system improvements. We met with the Fire Department recently to discuss the upcoming ISO (Insurance Services Office) inspection scheduled for late 2016. Analysis:The ISO inspection will determine the City's fire rating for the next 5 years. This inspection evaluates the fire department and the water system's capacity to deliver water for fire suppression. One criteria of the inspection is whether a functional hydraulic model of the distribution system exists. ZEL Engineering is the firm best suited to update our model due to their extensive knowledge of our system. Also, this project will serve to design various system improvements where small diameter water lines are not sufficient to provide fire protection. Financial Impact:We recommend the Commission approve the Professional Services proposals to ZEL Engineering in the amount of $254,371.39 for the AUD Waterline Replacement Program ($125,758.39) and H2OMap Modeling Update ($128,613.00). Funding in the amount of $254,371.39 is available from accounts: 514043410-5212115/81600080-5212115 (AUD Waterline Replacement Program) and 514043410-5212115/81600090- 5212115 (H2OMap Modeling Update) Alternatives:No alternatives are recommended. Recommendation: Augusta Utilities Department recommends the Commission approve the proposal from ZEL Engineering in the amount of $254,371.39 for the hydraulic model update and design of water system improvements. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043410- 5212115/81600080-5212115 (AUD Waterline Replacement Program) and 514043410-5212115/81600090-5212115 (H2OMap Modeling Update) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2016 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on August 9, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/30/2016 1:05 PM Obstruction of Storm Drains Department:Clerk of Commission Presenter: Caption:Discuss the obstruction of storm drains along the face of any street or gutter curbing as enumerated in the attached City Code Section 3-8-9. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Thursday, May 5, 2016 @ 11:00 a.m. for furnishing for the Augusta Engineering Department: RFP Item #16-161 On Call Pothole Repair, Paving and Emergency Repairs RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 15, 2016 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, April 7, 14, 2016 Metro Courier March 16, 2016 VENDORS Attachment B E-Verify #SAVE Form Addendum #1 Original 7 Copies Fee Proposal Blair Construction 4308 Evans to Locks Road Evans, GA 30809 Yes 224004 Yes Yes Yes Yes Yes Georgia-Carolina Paving 3020 Milledgeville Rd Augusta, GA 30904 Yes 100183 Yes Yes Yes Yes Yes Beam's Contracting 15030 Atomic Rd Beech Island, SC 29842 Yes 167300 Yes Yes Yes Yes Yes Horizon Construction P. O. Box 798 Evans, GA 30809 Yes 229921 Yes Yes Yes Yes Yes Jamco Civil 1249 Gordon Park Road, Suite 102 Augusta, GA 30901 Yes 923698 Yes Yes Yes Yes Yes Sitec 522 Railroad Ave. North Augusta, SC 29841 Non-compliant 212379 Non-compliant Yes Yes Yes Yes Total Number Specifications Mailed Out: 17 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 62 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 6 Total Noncompliant: 1 RFP Opening RFP Item #16-161 On Call Pothole Repair, Paving and Emergency Repairs for Augusta, Georgia - Engineering Department RFP Due: Thursday, May 5, 2016 @ 11:00 a.m. The following company did not respond: Larry L. Mccord LLC / 2016 Highland Ave., / Augusta, GA 30904 Page 1 of 1 Blair Construction 4308 Evans to Locks Road Evans, GA 30809 Georgia-Carolina Paving 3020 Milledgeville Rd Augusta, GA 30904 Beam's Contracting 15030 Atomic Rd Beech Island, SC 29842 Horizon Construction P. O. Box 798 Evans, GA 30809 Jamco Civil, LLC 1249 Gordon Park Rd., Ste 102 Augusta, Ga 30901 A. Package submitted by the deadline Pass/ Fail PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation) Pass/ Fail PASS PASS PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 47.5 40 50 40 40 1. Qualifications of company (company profile) 100 92.5 90 95 70 72.5 2. Financial Responsibility 100 92.5 82.5 97.5 90 87.5 3. Project Management 95 90 87.5 90 82.5 80 4. Key Personnel & Staff 90 85 85 87.5 77.5 77.5 5. Organizational Qualifications 75 70 70 70 67.5 70 6.Optional Interview (Potential bonus Points) 10 430 415 440 387.5 387.5 Scope of Services (Total 1. Technical Approach 50 42.5 42.5 42.5 42.5 42.5 2. Specific relevant experience of your 35 32.5 32.5 32.5 30 28.5 3. A detailed description of prior type services rendered. 40 40 37.5 40 30 32.5 4. Resource Availability (Labor and Equipment) 75 70 67.5 70 65 62.5 185 180 185 167.5 166 Cumulative Evaluation Sheet - RFP Item #16-161 On Call Pothole Repair, Paving and Emergency Repairs for Augusta, Georgia - Engineering Department Wednesday, May 18, 2016 @ 2:00 p.m. Vendors Quality of RFP RANKING - First Round Elimination (MUST PASS FOR CONTINUED CONSIDERATION) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) Submittal and Quality of RFP D. Narrative TOTAL TOTAL E. Scope of Services Blair Construction 4308 Evans to Locks Road Evans, GA 30809 Georgia-Carolina Paving 3020 Milledgeville Rd Augusta, GA 30904 Beam's Contracting 15030 Atomic Rd Beech Island, SC 29842 Horizon Construction P. O. Box 798 Evans, GA 30809 Jamco Civil, LLC 1249 Gordon Park Rd., Ste 102 Augusta, Ga 30901 Cumulative Evaluation Sheet - RFP Item #16-161 On Call Pothole Repair, Paving and Emergency Repairs for Augusta, Georgia - Engineering Department Wednesday, May 18, 2016 @ 2:00 p.m. Vendors RANKING - First Round Elimination Within Richmond County 10 10 10 Within CSRA 8 8 8 Within Georgia 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 4  All Others 2 8 10 4 8 10  Lowest 10 10  Second 8 8  Third 6 6  Fourth 4 4 14 2 2 2 6 4 10 8 H. References 10 0 0 0 0 0 Total 750 665.3 651 683 612.5 611.5 Cost/Fee Consideration (Total Points 10) Proximity to Area (Total Points 10) F. Proximity to Area Procurement DepartmentRepresentative: Nancy Williams Procurement Department Completion Date: 5/18/16 Internal Use Only Reference(s) (Total Points 10 TOTAL TOTAL Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Evaluator: Cumulative Date: 5/18/16 Total (Total Possible Score 750) Engineering Services Committee Meeting 8/30/2016 1:05 PM On-Call Pothole Repair, Paving and Emergency Repair Services Contract Award (Bid Item #16-161) Department:Engineering Presenter:Abie Ladson - Director Caption:Approve award of the On-Call Pothole Repair, Paving and Emergency Repair Services Contract to Blair Construction, Beam’s Contracting, and Georgia-Carolina Paving. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $1,000,000 to fund the proposed On- Call Pothole Repair, Paving and Emergency Repair Services as requested by AED. (RFP 16-161) Background:Effective January 1, 2016, the Augusta Commission authorized a Stormwater Utility (SWU) Program be implemented. One of the key elements of the SWU Program is establishing a proactive Infrastructure Program, that would include repair of storm conveyance systems, restoration of drainage impacted areas, to include roadways, and improving local watersheds. It was determined by AED to supplement AED’s present infrastructure resources with on-call services such as pothole repairs, paving, and emergency repairs. This additional resource would afford AED a practical approach to completing and sustaining much needed infrastructure services in a timely and efficient manner. Such services are essential to minimizing public safety risks, damages to public property and associated potential hazard liabilities. Analysis:RFPs were evaluated on May 5, 2016 with Blair Construction, Beam’s Contracting, and Georgia-Carolina Paving being the selected firms. Firms were evaluated based on qualifications, relevant experience, and ability to provide requested services. Negotiated unit fees of the requested primary services are listed on the attachment labeled Unit Fees. It is the recommendation of the Engineering Department to award this project to aforementioned firms. Financial Impact:Funds are available in the amount of $700,000 in OC and Emergency Construction and $300,000 in Stormwater Utility Funds. Alternatives:1). Approve award of the On-Call Pothole Repair, Paving and Emergency Repair Services Contract to Blair Construction, Beam’s Contracting, and Georgia-Carolina Paving. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $1,000,000 to fund the proposed On- Call Pothole Repair, Paving and Emergency Repair Services as requested by AED. 2). Do not approve and identify alternate way to provide needed maintenance services. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: $700,000 OC Emergency Construction SPLOST VII and $300,000 Stormwater Utility. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Tuesday, May 3, 2016 @ 11:00 a.m. for furnishing for the Augusta Engineering Department: RFP Item #16-152 On Call Maintenance Vegetation Control and Right-of Way Mowing RFP Item #16-155 On Call Concrete Repair, Concrete Construction, and Emergency Repair RFP Item #16-156 On Call Tree Removal & Tree Removal Services RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 11, 2016 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 3, 10, 17, 24, 31, April 7, 2016 Metro Courier March 9, 2016 VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Fee Proposal Arbor Equity 713 Dixie Road Convington, GA 30014 Yes 464808 Yes Yes No Yes Atlanta Premier Tree Solutions 5200 Bluffton Rd Atlanta, GA 30349 Yes 867963 Yes Yes Yes Yes Big Dog Stump & Tree 237 Settlement Road Martine, GA 30907 Yes 443850 Yes Yes Yes Yes Winsay, Inc P. o. Box 55 Harlem, GA 30814 Yes 494613 Yes Yes Yes Yes JAMCO Civil 1249 Gordon Park Rd. Suite 102 Augusta, GA 30901 Yes 923698 Yes Yes Yes Yes Southern Tree Care 5603 Story Mill Road Keysville, GA 30816 Yes 446429 Yes Yes Yes Yes Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 85 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 6 Total Noncompliant: 0 RFP Opening RFP Item #16-156 On Call Tree Removal for Augusta, Georgia - Engineering Department RFP Due: Tuesday, May 3, 2016 @ 11:00 a.m. Page 1 of 1 Atlanta Premier Tree Solutions 5200 Bluffton Rd Atlanta, GA 30349 Big Dog Stump & Tree 237 Settlement Road Martinez, GA 30907 Winsay, Inc P. o. Box 55 Harlem, GA 30814 Jamco Civil, LLC 1249 Gordon Park Rd., Ste 102 Augusta, Ga 30901 Southern Tree Care 5603 Story Mill Road Keysville, GA 30816 A. Package submitted by the deadline Pass/ Fail PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation) Pass/Fail PASS PASS PASS PASS PASS C. Overall Quality of RFP (concise and to-the- point) 50 42.5 42.5 37.5 37.5 35 1. Qualifications of company (company profile) 100 90 95 82.5 83.5 85 2. Financial Responsibility 100 80 85 85 90 82.5 3. Project Management 95 82.5 85 75 80 77.5 4. Key Personnel & Staff 90 80 82.5 82.5 80 77.5 5. Organizational Qualifications 75 70 70 67.5 70 57.5 6.Optional Interview (Potential bonus Points) 10 402.5 417.5 392.5 403.5 380 1. Technical Approach 50 42.5 42.5 40 42.5 35 2. Specific relevant experience of your company. 35 32.5 32.5 32.5 30 30 3. A detailed description of prior type services rendered. 40 40 40 30 35 32.5 4. Resource Availability (Labor and Equipment) 75 70 70 57.5 57.5 62.5 185 185 160 165 160 Submittal and Quality of RFP D. Narrative E. Scope of Services E. TOTAL D. TOTAL Cumulative Evaluation Sheet - RFP Item #16-156 On Call Tree Removal for Augusta, Georgia - Engineering Department Wednesday, May 18, 2016 @ 2:00 p.m. Vendors Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Quality of RFP RANKING - First Round Elimination (MUST PASS FOR CONTINUED CONSIDERATION) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) Atlanta Premier Tree Solutions 5200 Bluffton Rd Atlanta, GA 30349 Big Dog Stump & Tree 237 Settlement Road Martinez, GA 30907 Winsay, Inc P. o. Box 55 Harlem, GA 30814 Jamco Civil, LLC 1249 Gordon Park Rd., Ste 102 Augusta, Ga 30901 Southern Tree Care 5603 Story Mill Road Keysville, GA 30816 Cumulative Evaluation Sheet - RFP Item #16-156 On Call Tree Removal for Augusta, Georgia - Engineering Department Wednesday, May 18, 2016 @ 2:00 p.m. Vendors RANKING - First Round Elimination Within Richmond County 10 10 10 Within CSRA 8 Within Georgia 6 6 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4  All Others 2 6 10 6 10 6  Lowest 10 10  Second 8 8  Third 6 6  Fourth 4 4  Fifth 2 2 10 6 8 2 4 H. References 10 0 0 0 0 0 Total 750 640 651 598 608 579 Internal Use Only F. Proximity to Area G. Total F. TOTAL Total (Total Possible Score 750) Evaluator: Cumulative Date: 5/18/16 Procurement DepartmentRepresentative: Nancy Williams Procurement Department Completion Date: 5/18/16 G. Cost/Fee Proposal (Enclose in a separate sealed envelope) Reference(s) (Total Points 10 Cost/Fee Consideration (Total Points 10) Proximity to Area (Total Points 10) Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. .-/,* ENGINEERING DEPARTMENT Director Hameed Malik, Ph.D., PE, Assistant Direstor TO: Ms GeriSams, Procurernent - Director FROM: fu f"L. Ladson, PE, CPESC, Director- AED MEMORANDUM DATE: SUBJECT: Friday, July 01, 2016 Bid 16-156 - On CallTree Removal File reference: 15-014 Ms. Sams it is AED's recommendation that the subject be awarded to the companies listed below at the negotiated price. U Atlanta Premier Tree 2l Big Dog 3) Jamco Civil, LLC Should you require additional information, please do not hesitate to contact Hameed Malik at ext 5o4o/so7o. ALL|scm cc: Hameed Malik, Ph.D., PE, Assistant Director - AED Tony Williams, Construction Manager- AED Valerie R. Jenkins, Department Accountant - AED Nancy Williams, Quality Assurance Analyst Phyllis Johnson, Procurement Compliance Officer File Augusta Engineerlng Administration Division 535 Telfair Street, Bldg 4000- Augusta, GA 30901 (706) 796-s040 - Fax (706) 795-504s www.auqustaEa.gov Engineering Services Committee Meeting 8/30/2016 1:05 PM On-Call Tree Removal Services - Bid Item #16-156 Department:Engineering Presenter:Abie Ladson - Director Caption:Approve award of the On-Call Tree Removal Services Contract to Atlanta Premier Tree, Big Dog, and Jamco Civil, LLC,. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $250,000 to fund the proposed On-Call Tree Removal Services as requested by AED. (RFP 16-156) Background:Effective January 1, 2016, the Augusta Commission authorized a Stormwater Utility (SWU) Program be implemented. One of the key elements of the SWU Program is establishing a proactive Infrastructure Maintenance Program, that would include maintenance of storm sewer systems and watershed management. It was determined by AED to supplement AED’s present maintenance resources with on call services such as tree removal. This additional resource would afford AED a practical approach to complete and sustain much needed maintenance services in a timely and efficient manner. Such services are essential to minimizing public safety risks, damages to public property and associated potential hazard liabilities Analysis:RFPs were evaluated on May 5, 2016 with Atlanta Premier Tree, Big Dog, and Jamco Civil, LLC being the selected firms. Firms were evaluated based on qualifications, relevant experience, and ability to provide requested services. Following is negotiated Unit Fee of requested primary services. ITEM UNIT UNIT VALUE Hourly Cost Per Individual HR $85.00 Hourly Cost Per Equipment HR $102.50 Material EA $125.00 Service Fee EA $312.50 It is the recommendation of the Engineering Department to award this project to aforementioned firms. Financial Impact:Funds are available in the amount of $250,000 in Stormwater Utility Program. Alternatives:1). Approve award of the On-Call Tree Removal Services Contract to Atlanta Premier Tree, Big Dog, and Jamco Civil, LLC,. Award is contingent upon receipt of signed contracts and proper insurance documents. Also, approve $250,000 to fund the proposed On-Call Tree Removal Services as requested by AED. 2). Do not approve and identify alternate way to provide needed maintenance services. Recommendation:Approve alternative one Funds are Available in the Following Accounts: Stormwater Utility Program FY-2016 Budget. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total 3 $644.00 $1,932.00 $640.00 $1,920.00 32 $739.00 $23,648.00 $735.00 $23,520.00 24 $873.00 $20,952.00 $869.00 $20,856.00 5 $1,840.00 $9,200.00 $1,838.00 $9,190.00 NON-COMPLIANTTOTAL COST $55,732.00 $55,486.00 TE2 TE3 TE4 TE1 Total Number Specifications Mailed Out:9 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Noncompliant: 1 SAVE Form HAGEMAYER 1730 BARTON CHAPEL RD. AUGUSTA, GA 30909 YES GRAYBAR ELECTRIC CO. 3222 MIKE PADGETT HWY AUGUSTA, GA 30906 106386 VENDORS Attachment B YES 140845 YES E-Verify Number Bid Item #16-142 Street Light Poles and Fixtures For Augusta, Georgia – Engineering-Traffic Engineering Department Bid Due: Thursday, April 21, 2016 @ 11:00 a.m. Description NO YES YES LED LIGHTING WHOLESALE 4203 PORTAGE ST. KALAMAZOO, MI 49001 YES Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until Thursday, April 21, 2016 @ 11:00 a.m. for furnishing: Bid Item #16-142 Street Light Poles and Fixtures for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 1, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 25, March 3, 10, 17, 24, 31, 2016 Metro Courier March 2, 2016 Engineering Services Committee Meeting 8/30/2016 1:05 PM Street Lights, Poles and Fixtures -Bid Item #16-142 Department:Engineering Presenter:Abie L. Ladson, Director - Enginering Caption:Approve awarding low bid in the amount of $55,486.00 to Graybar for street light poles and fixtures for replacements/repairs in the Augusta Richmond County Urban areas for a period of one year. Funding is available in the Street Lighting budget account #2760416105311640. Bid 16-142 Background:The Traffic Division of the Engineering Department is responsible for maintenance of over 6,000 streetlights in Augusta which are essential to the safety of no only the monitoring of the public but pedestrians as well. In the course of their function, streetlights receive a significant amount of wear and tear and require periodic replacement due to factors such as exposure to the elements, traffic accidents, vandalism, etc. To that end, the traffic engineering streetlight division budgets for replacement poles and equipment that it purchases through a bid process. Analysis:Bids were received on April 21, 2016 with Graybar being the low bidder. The bid results are as follow: CONTRACTORS BIDS: 1.Graybar $55,486.00 2.Hagemeyer $55,732.00 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve awarding low bid in the amount of $55,486.00 to Graybar for street light poles and fixtures for replacements/repairs. 2). Do not approve and cancel the BID. Recommendation:Approve alternative one Funds are Available in the Following 276-04-1610-5311640 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2016 1:05 PM Plan for Removal of Blighted Structures and Overgrown Vegetation Department:Clerk of Commission Presenter: Caption:Task the Mayor and Administrator with developing a functional plan to rid this city of blighted structures and overgrown vegetation on the right of ways and vacant lots. Plan must include a means for resurfacing many of our streets and highways that have been neglected for 10 or more years. Lastly, explain to our constituents why it's more important to invest millions of taxpayer dollars in lieu of providing regularly cut right of ways and lots, surfaced streets, and the demolishing of abandoned structures. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: