The URL can be used to link to this page

Home My WebLink About2016-08-09-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/9/2016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. ENGINEERING SERVICES 1. Motion to approve the minutes of the Engineering Services Committee held on July 26, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 2. Ms. Gwen Pollard regarding city water rates residential vs. commercial. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 3. Approve award of the On-Call Concrete Repair, Concrete Construction and Emergency Repair Services Contract to Horizon Construction, J&B Construction & Services, Inc., Quality Storm Water Solutions, Winsay, Inc., Jamco Civil, Inc., Blair Construction, Larry McCord, LLC., and Contract Management, Inc. Award is contingent upon receipt of signed contracts and proper insurance Documents. Also, approve $1,000,000 to fund the proposed On-Call Concrete Repair, Concrete Construction and Emergency Repair Item Action: Approved www.augustaga.gov Services as requested by AED. (RFP 16-155) Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Consider Award of Bid #16-194A for the renovations of 452 Walker Street to Allen Batchelor Construction, Inc. in the amount of $3,220,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 8/9/2016 1:05 PM Attendance 8/9/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/9/2016 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on July 26, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/9/2016 1:05 PM Ms. Gwen Pollock Department: Presenter: Caption:Ms. Gwen Pollard regarding city water rates residential vs. commercial. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: P a g e | 1 Unit Fees On-Call Concrete Repair, Concrete Construction and Emergency Repair Services Bid Item #16-155 ITEM UNIT UNIT VALUE Concrete Demolition CY 387.5 Driveway Concrete, 4IN SY 59.75 Driveway Concrete, 6IN SY 71.5 Driveway Concrete, 8IN SY 87.5 Concrete Sidewalk, 4IN SY 66.25 Concrete Sidewalk, 6IN SY 77.5 Concrete Sidewalk, 8IN SY 82.5 Concrete Median, 4IN SY 79.375 Concrete Median, 6IN SY 92.5 Concrete Median, 7.5IN SY 97.5 Concrete Median, 8IN SY 107.5 Concrete Header Curb, 6IN LF 26.75 Concrete Header Curb, 8IN LF 31 Concrete Curb & Gutter,6INx24IN LF 31 Concrete Curb & Gutter,6INx30IN LF 33 Concrete Curb & Gutter,8INx24IN LF 36 Concrete Curb & Gutter,8INx30IN LF 39.5 Concrete Curb & Gutter,8INx30IN LF 39.5 Curb Cut Wheel Chair Ramp, Type A EA 1947.5 Concrete Retaining Wall CY 595.5 Storm Drain Pipe, 12IN, H1-10 LF 55 Storm Drain Pipe, 15IN, H1-10 LF 51.5 P a g e | 2 ITEM UNIT UNIT VALUE Storm Drain Pipe, 18IN, H1-10 LF 58.55 Storm Drain Pipe, 18IN, H10-15 LF 67.6 Storm Drain Pipe, 24IN, H1-10 LF 70.5 Storm Drain Pipe, 24IN, H10-15 LF 80.65 Storm Drain Pipe, 30IN, H1-10 LF 86.615 Storm Drain Pipe, 30IN, H10-15 LF 96.815 Storm Drain Pipe, 36IN, H1-10 LF 98.025 Storm Drain Pipe, 36IN, H10-15 LF 113 Storm Drain Pipe, 42IN, H1-10 LF 121.25 Storm Drain Pipe, 42IN, H10-15 LF 138.5 Storm Drain Pipe, 48IN, H1-10 LF 148.575 Storm Drain Pipe, 48IN, H10-15 LF 165.35 Storm Drain Pipe, 54IN, H1-10 LF 177.85 Storm Drain Pipe, 54IN, H10-15 LF 194.6 Storm Drain Pipe, 60IN, H1-10 LF 215.75 Storm Drain Pipe, 60IN, H10-15 LF 239.25 Catch Basin EA 4250 Drop Inlet EA 4150 Junction Box EA 4400 Saw Cutting LF 6.6 Concrete Grinding LF 12.5 Crack Caulking and Sealing LF 9 Concrete Refinishing (Aesthetics) SY 110 Asphaltic Repair - Asphalt SY 45 Asphaltic Repair - Grade Prep SY 52.5 Request for Proposal Request for Proposals will be received at this office until Tuesday, May 3, 2016 @ 11:00 a.m. for furnishing for the Augusta Engineering Department: RFP Item #16-152 On Call Maintenance Vegetation Control and Right-of Way Mowing RFP Item #16-155 On Call Concrete Repair, Concrete Construction, and Emergency Repair RFP Item #16-156 On Call Tree Removal & Tree Pruning Services RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 11, 2016 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 3, 10, 17, 24, 31, April 7, 2016 Metro Courier March 9, 2016 VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Fee Proposal Horizon Construction P. O. Box 798 Evans, GA 30809 Yes 229921 Yes Yes Yes Yes J & B Construction 3550 Gordon Highway Grovetown, GA 30813 Yes 229939 Yes Yes Yes Yes Quality Storm Water Solutions P. O. 1847 Evans, GA 30809 Yes 233338 Yes Yes Yes Yes Winsay, Inc P. O. Box 55 Harlem, GA 30814 Yes 494613 Yes Yes Yes Yes JAMCO Civil 1249 Gordon Park Rd., Suite 102 Augusta, GA 30901 Yes 923698 Yes Yes Yes Yes Blair Construction Po Box 770 Evans, GA 30809 Yes 224004 Yes Yes Yes Yes Larry Pittman & Associates 1249 Gordon Park Road, Augusta, GA 30901 Yes 230014 NO Yes Yes Yes Larry L. Mccord LLC 2016 Highland Ave., Augusta, GA 30904 Yes 469967 Yes Yes Yes Yes Contract Management P.O.Box 3833 Augusta, GA 30914 Yes 225306 Yes Yes Yes Yes Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 209 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 9 Total Noncompliant: 1 RFP Opening RFP Item #16-155 On Call Concrete Repair, Concrete Construction and Emergency Repair for Augusta, Georgia - Engineering Department RFP Due: Tuesday, May 3, 2016 @ 11:00 a.m. Page 1 of 1 ENGINEERING DEPARTMENT Hameed Malik, Ph.D., PE, Assistant Director MEMORANDUM TO: FROM: DATE: SUBJECT: Ms Geri Sams, Procurement - Director .l W4eAi"L. Ladson, PE, CPEsc, Director- AEDtl? Friday, July 01,2016 16-155 - On Call Concrete Repair, Concrete Construction & Emergency Repalr File reference: 15-014 Ms. Sams it is AED's recommendation that the subject be awarded to the companies listed below at the negotiated price. 1) HorizonConstruction 2l J & BConstruction &Services,lnc. 3) Quality Storm Water Solutions 4) Winsay,lnc 5) Jamco Civil, LCC 5) Blair Construction 7l Larry McCord, LLC 8) Contract Management, lnc Should you require additional information, please do not hesitate to contact Hameed Malik at ext s040/s070. ALUscm cc: Hameed Malik, Ph.D., PE, Assistant Director - AED Tony Williams, Construction Manager- AED Valerie R. Jenkins, Department Accountant - AED Nancy Williams, Quality Assurance Analyst Phyllis Johnson, Procurement Compliance Officer File August Eryineering Administration Divislon 535 Telfair Street, Bldg 40{rc- Augusta, GA 30901 (705) 796-sM0 - Fax (705) 796-504s Www.augustaqa.qov Horizon Construction P. O. Box 798 Evans, GA 30809 J & B Construction 3550 Gordon Highway Grovetown, GA 30813 Quality Storm Water Solutions P. O. 1847 Evans, GA 30809 Winsay, Inc P. O. Box 55 Harlem, GA 30814 JAMCO Civil 1249 Gordon Park Rd., Suite 102 Augusta, GA 30901 Blair Construction Po Box 770 Evans, GA 30809 Larry L. Mccord LLC 2016 Highland Ave., Augusta, GA 30904 Contract Management P.O.Box 3833 Augusta, GA 30914 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS C.Overall Quality of RFP (concise and to- the-point) 50 37.5 42.5 40 40 40 40 45 36 1. Qualifications of company (company profile) 100 87.5 95 90 85 85 87.5 85 75 2. Financial Responsibility 100 87.5 92.5 90 90 90 90 92.5 85 3. Project Management 95 85 90 87.5 85 82.5 85 85 82.5 4. Key Personnel & Staff 90 77.5 82.5 80 80 82.5 80 87.5 82.5 5. Organizational Qualifications 75 70 70 70 70 70 70 70 70 6.Optional Interview (Potential bonus Points) 10 D. TOTAL 470 407.5 430 417.5 410 410 412.5 420 395 1. Technical Approach 50 42.5 45 42.5 42.5 42.5 42.5 42.5 40 2. Specific relevant experience of your company. 35 30 30 30 30 32.5 32.5 35 30 3. A detailed description of prior type services rendered. 40 35 37.5 35 32.5 35 37.5 40 35 4. Resource Availability (Labor and Equipment) 75 65 70 70 67.5 67.5 70 70 60 E. TOTAL 200 172.5 182.5 177.5 172.5 177.5 182.5 187.5 165 Submittal and Quality of RFP D. Narrative E. Scope of Services Cummulative Evaluation Sheet - RFP Item #16-155 On Call Concrete Repair, Concrete Construction and Emergency Repair for Augusta, Georgia - Engineering Department Wednesday May 18, 2016 @ 2:00 p.m. Vendors Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Quality of RFP RANKING - First Round Elimination (MUST PASS FOR CONTINUED CONSIDERATION) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) Within Richmond County 10 10 10 Within CSRA 8 8 8 8 8 8 Within Georgia 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 All Others 2 F. TOTAL 10 10 8 10 6 8 8 8 8  Lowest 10 10  Second 8 8  Third 6 6  Fourth 4 4  Fifth 2 2 G. TOTAL 10 10 6 8 0 0 2 0 4 H. References 10 0 0 0 0 0 0 0 0 H. Total 10 0 0 0 0 0 0 0 0 Total 750 637.5 669 653 628.5 635.5 645 660.5 608 Internal Use Only F. Proximity to Area Total (Total Possible Score 750) Evaluator: Cumulative Date: 5/18/16 Procurement DepartmentRepresentative: Nancy Williams Procurement Department Completion Date: Nancy Williams G. Cost/Fee Proposal (Enclose in a separate sealed envelope) Reference(s) (Total Points 10 Cost/Fee Consideration (Total Points 10) Proximity to Area (Total Points 10) Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Engineering Services Committee Meeting 8/9/2016 1:05 PM O/C Concrete Repair, Concrete Construction and Emergency Repair Services - #16-155 Contract Award Department:Engineering Presenter:Abie Ladson - Director Caption:Approve award of the On-Call Concrete Repair, Concrete Construction and Emergency Repair Services Contract to Horizon Construction, J&B Construction & Services, Inc., Quality Storm Water Solutions, Winsay, Inc., Jamco Civil, Inc., Blair Construction, Larry McCord, LLC., and Contract Management, Inc. Award is contingent upon receipt of signed contracts and proper insurance Documents. Also, approve $1,000,000 to fund the proposed On-Call Concrete Repair, Concrete Construction and Emergency Repair Services as requested by AED. (RFP 16-155) Background:Effective January 1, 2016, Augusta Commission authorized a Stormwater Utility (SWU) Program be implemented. One of the key elements of the SWU Program is establishing a proactive Infrastructure Maintenance Program, that would include maintenance of storm conveyance systems, restoration of drainage impacted areas and improving local watersheds. It was determined by AED to supplement AED’s present maintenance resources with on-call services such as concrete repair, concrete construction and emergency repairs. This additional resource would afford AED a practical approach to completing and sustaining much needed maintenance services in a timely and efficient manner. Such services are essential to minimizing public safety risks, damages to public property and associated potential hazard liabilities. Analysis:RFPs were evaluated on May 18, 2016 with Horizon Construction, J&B Construction & Services, Inc., Quality Storm Water Solutions, Winsay, Inc., Jamco Civil, Inc., Blair Construction, Larry McCord, LLC., and Contract Management, Inc., being the selected firms. Firms were evaluated based on qualifications, relevant experience, and ability to provide requested services. Negotiated unit fees of the requested primary services are listed on the attachment labeled Unit Fees. It is the recommendation of the Engineering Department to award this project to aforementioned firms. Financial Impact:Funds are available in the amount of $1,000,000 in On-Call Emergency Construction Stormwater SPLOST VII Alternatives:1). Approve award of the On-Call Concrete Repair, Concrete Construction and Emergency Repair Services Contract to Horizon Construction, J&B Construction & Services, Inc., Quality Storm Water Solutions, Winsay, Inc., Jamco Civil, Inc., Blair Construction, Larry McCord, LLC., and Contract Management, Inc. as requested by AED. Award is contingent upon receipt of signed contracts and proper insurance Documents. Also approve $1,000,000 to fund the proposed On-Call Pothole Repair, Paving and Emergency Repair Services. 2). Do not approve and identify alternate way to provide needed maintenance services. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: On-Call Emergency Construction Stormwater SPLOST VII. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Re-Bid Sealed re-bids will be received at this office until Tuesday, July 19, 2016 @ 3:00 p.m. for furnishing: Re-Bid Item #16-194 Renovation of 452 Walker Street for Augusta Utilities Department Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Friday, July 1, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 8, 2016 @ 5:00 P.M. No re-bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after re-bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RE-BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No re-bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Cc: William Rhinehart Deputy Administrator Tom Wiedmeier Utilities Department Deanna Davis Utilities Department Revised: 2/19/2016 ALLEN-BATCHELOR CONSTRUCTION ATTN: FLETCHER DICKERT 1063 FRANK INDUSTRIAL DRIVE AUGUSTA, GA 30909 ACC CONSTRUCTION CO ATTN: MASON MCKNIGHT IV 635-A NORTHWEST FRONTAGE RD AUGUSTA, GA 30907 LARRY PITTMAN ATTN: BLAKE FARNUM 1249 GORDON PARK ROAD AUGUSTA, GA 30901 NASCO ATTN: JENNIFER OERTLI 53285 SILVER VALLEY ROAD KELLOGG, ID 83837 DEANNA DAVIS UTILITIES BAY STREET, TOM WIEDMEIER UTILITIES BAY STREET YVONNE GENTRY LSBOP RE-BID ITEM #16-194A RENOVATIONS OF 452 WALKER STREET FOR UTILITIES DEPARTMENT RE-BID DUE: TUE. 7/19/16 @ 3:00 P.M. RE-BID ITEM #16-194A RENOVATIONS OF 452 WALKER STREET FOR UTILITIES DEPARTMENT RE-BID MAILED: JULY 1, 2016 Engineering Services Committee Meeting 8/9/2016 1:05 PM Renovation of 452 Walker Street Department:Utilities Presenter:Tom Wiedmeier Caption:Consider Award of Bid #16-194A for the renovations of 452 Walker Street to Allen Batchelor Construction, Inc. in the amount of $3,220,000.00. Background:This project will renovate 452 Walker Street, formally the AT & T building, for the purposes of the administrative and customer service offices for both the Augusta Utilities Department and the Augusta Engineering Department. The soil conservation county seat office will also be accommodated within this building. Analysis:Christopher Booker and Associates, as well as the Augusta Utilities Department (AUD) have reviewed the bid submitted by Allen Batchelor Construction, Inc. The bid for the renovation services was deemed to be fair and reasonable by Christopher Booker and Associates, and they provided a recommendation letter to AUD. Financial Impact:We have reviewed the bid from Allen Batchelor Construction, Inc. and find it to be reasonable. Funding in the amount of $3,220,000.00 is available from accounts: 514043490-5413120/ 81500130-5413120 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Allen Batchelor Construction, Inc. in the amount of $3,220,000.00 for the Renovation of 452 Walker Street. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043490- 5413120/ 81500130-5413120 and SPLOST III account GL 323- 06-1110/JL - 299050100 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission