HomeMy WebLinkAbout2016-06-14-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/14/2016
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, member.
ENGINEERING SERVICES
1. Accept and appropriate $585,000 from Inman Solar Incorporated (ISI) for
reimbursement and coverage of costs associated with Augusta’s participation in
the Georgia Power Distributed Generation (solar) Program.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
William Fennoy Passes
2. Update from staff regarding the James Brown enhancements. (Requested by
Commissioner Marion Williams) (Referred from May 31 Engineering Services
Committee)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Grady Smith Passes
3. Motion to approve the minutes of the Engineering Services Committee held on
May 31, 2016.
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
4. Approve the deeds of dedication, maintenance agreements, and road resolutions
submitted by the Engineering and Augusta Utilities Departments for
Southampton Subdivision, Section Two. (Referred from May 31 Engineering
Services Committee)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
Engineering Services Committee Meeting
6/14/2016 1:10 PM
Attendance 6/14/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
6/14/2016 1:10 PM
Accept and appropriate funds for the Georgia Power Distributed Generation (solar) Program.
Department:Environmental Services
Presenter:Mark Johnson
Caption:Accept and appropriate $585,000 from Inman Solar Incorporated
(ISI) for reimbursement and coverage of costs associated with
Augusta’s participation in the Georgia Power Distributed
Generation (solar) Program.
Background:Augusta performed a quick evaluation of usage and available land
at multiple government facilities and identified 5 possible
locations suitable for this program. Augusta submitted an
application for the 5 sites to be considered under this
program. Georgia Power has awarded 3 of the 5 sites submitted,
which include, the sewer treatment plant on Doug Barnard Pkwy,
the water production facility on Tobacco Road and the jail on
Phinizy Road. The City has since awarded RFP #16-171 to ISI for
the design, construction and operation of each solar facility
through land lease agreements. Each lease agreement includes a
requirement that the lessee (ISI) pay the City a sum of $195,000
upon execution of the agreements. The total payment of $585,000
is for initial application development and fees, engineering, third
party expenses for bidding assistance, construction administration
services, and other third party services.
Analysis:Augusta is to receive $585,000 from ISI as specified in the
executed lease agreements. Augusta needs to properly appropriate
those funds to address out of pocket expenses, minimize project
delays, and meet Georgia Powers requirements and specifications.
ESD is recommending budget adjustments and appropriations be
made with the funds received from the developer in the following
method. First, ESD will be reimbursed the initial application fees
of $75,000 payable to account number 542-04-4110/5212999.
Second, a 2016 budget increase to account number 541-04-
4210/5311410, and an appropriation via purchase order to Atlantic
Coast Consulting, Inc (ACC) in the amount of $510,000 for initial
application development, engineering, third party expenses for
bidding assistance, construction administration services, and other
third party services. ACC has an existing contract with ESD
which was executed February 29, 2012 and procured through RFP
#11-146.
Financial Impact:Funds in the amount of $585,000 are being provided by ISI with
$75,000 repaying ESD’s application fees, and the remaining
$510,000 having a budget adjustment to account number 541-04-
4210/5311410 and an appropriation to ACC via purchase order.
Alternatives:1. Do not accept the funds and appropriate to the accounts listed.
Recommendation:Accept and appropriate $585,000, from Inman Solar Incorporated
(ISI) for reimbursement and coverage of costs associated with
Augusta’s participation in the Georgia Power Distributed
Generation (solar) Program.
Funds are Available
in the Following
Accounts:
Receive $585,000 from ISI with $75,000 repaying ESD’s
application fees to account number 542-04-4110/5212999, and the
remaining $510,000 having a budget adjustment to account
number 541-04-4210/5311410 and an appropriation to ACC via
purchase order.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
6/14/2016 1:10 PM
James Brown Enhancements
Department:
Presenter:Commissioner Marion Williams
Caption:Update from staff regarding the James Brown enhancements.
(Requested by Commissioner Marion Williams) (Referred from
May 31 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
6/14/2016 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on May 31, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
6/14/2016 1:10 PM
SOUTHAMPTON SECTION TWO DEDICATION
Department:Engineering
Presenter:Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Southampton Subdivision, Section Two.
(Referred from May 31 Engineering Services Committee)
Background:The final plat for Southampton Subdivision, Section Two, was
approved by the Commission on September 15, 2015. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Southampton Subdivision, Section Two.
2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY: