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Home My WebLink About2016-05-31-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 5/31/2016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-150-00-0) 2027 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Hasan votes No. Motion Passes 3-1. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 2. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-139-00-0) 2049 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 3. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-146-00-0) 2035 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 4. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-166-00-0) 2028 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 5. Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 6. Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 193-0-075-00-0) 2554 A Patterson Bridge Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 7. Motion to approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Barton Chapel Road at Gordon Highway Improvements Project (PI #0012868) as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 8. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase IV. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 9. Approve funding for Engineering Consultant Services Supplemental Agreement Four to URS Corporation (now merged with AECOM) in the amount of $169,200.00 for the Advanced Transportation Management System (ATMS) Master Plan Project as requested by the AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Guilfoyle votes No. Motion Passes 3-1. Commissioner Grady Smith Commissioner Ben Hasan Passes 10. Update from staff regarding the James Brown enhancements. (Requested by Commissioner Marion Williams) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve referring this item to Commissioner Defer the next committee meeting. Motion Passes 4-0. Wayne Guilfoyle Commissioner Ben Hasan Passes 11. Motion to approve the minutes of the Engineering Services Committee held on May 10, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 12. Approve Memorandum of Understanding (MOU) between Augusta, Georgia and the Richmond County Board of Health (RCBOH) to provide inspection and mosquito control services for the City’s detention/retention ponds and ditches as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 13. Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $516,000. Funding is available in Transportation Investment Act (TIA) Projects Funds, SPLOST VI, and TIA Discretionary Funds as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 14. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Two. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item to the next committee meeting. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 15. Approve Traffic Engineering’s purchase of thermoplastic striping material. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 16. Motion to approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Wheeler Road at Robert C. Daniel Parkway Intersection Improvements Project (PI #0012866) as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 17. Consider award of Bid #16-166 for the construction of Windsor Spring Road Sanitary Sewer Extension Project to Blair Construction, Inc. Item Action: Approved Motions www.augustaga.gov Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes Engineering Services Committee Meeting 5/31/2016 1:15 PM Attendance 5/31/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-150-00-0) 2027 Leona Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the parcel. The required property consists of 7,500 square feet. The appraised value is $46,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-139 Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-139-00-0) 2049 Leona Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the parcel. The required property consists of 7,500 square feet. The appraised value is $14,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-146 Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-146-00-0) 2035 Leona Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the parcel. The required property consists of 7,500 square feet. The appraised value is $15,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-166 Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-166-00-0) 2028 Leona Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the parcel. The required property consists of 7,500 square feet. The appraised value is $15,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut Street BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for Right of Way. The appraised value is $6,300.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: May 31, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: May 18, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Claud R. Caldwell, Jr. Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Claud R. Caldwell, Jr. Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for Right of Way. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. AGENDA DATE: Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 193-0-075-00-0) 2554 A Patterson Bridge Road BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 250 sq. ft. for Right of Way and 750 sq. ft. for Permanent Easement. The appraised value is $219.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: May 31, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 581-044320-5212122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: May 18, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Rhodes Pond Homeowners Association and Murry E. Nunnery Engineering Services Committee Meeting 5/31/2016 1:15 PM Acquisition of Parcel in fee to Richmond County, Ga from Rhodes Ponds Homeowners Association and Murry E. Nunnery Department:Law Presenter: Caption:Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 193-0-075-00-0) 2554 A Patterson Bridge Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 250 sq. ft. for Right of Way and 750 sq. ft. for Permanent Easement. The appraised value is $219.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 581-044320-5212122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission PLEASE DO NOT PROCESS THIS DOCUMENT. ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. FOR QUESTIONS PLEASE CALL EXT 5070 Engineering Services Committee Meeting 5/31/2016 1:15 PM Barton Chapel Road at Gordon Highway Improvement Project- Project FrameWork Agreement Department:Engineering Presenter:Abie L.Ladson, Director Caption:Motion to approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Barton Chapel Road at Gordon Highway Improvements Project (PI #0012868) as requested by AED. Background:Barton Chapel Road is classified as an Urban Minor Arterial Street and provides connectivity from Deans Bridge Road/SR 4/US 1 to Wrightsboro Rd. It is a 2 lane roadway with rural shoulders and open ditches. Gordon Highway is classified as an Urban Principal Arterial Street and provides connectivity to Ft. Gordon via Gates 1, 2 and 3. It is a multi-lane highway with rural shoulders and open ditches. The land use along Barton Chapel Road south of Gordon Highway is predominantly residential. The land use along Barton Chapel Road north of Gordon highway is mostly residential with a mixture of businesses. The land use along Gordon Highway in the vicinity of this project is a mixture of residential and businesses. The 2008 Augusta-Richmond County Comprehensive Plan has identified the future development land use patterns in this vicinity as commercial and the area south of Gordon Highway and on the west side of Barton Chapel Road as areas in need of redevelopment. The subject project to enhance the operational efficiency of the intersection of Barton Chapel Road and Gordon Highway. The purpose of this project is to add left turn lanes on Barton Chapel Road north and south of Gordon Highway. Project funding includes federal funding. Georgia DOT requires that, for projects with federal aid funding, local governments enter into a Project Framework Agreement. Analysis:Entering into the Project Framework Agreement with Georgia DOT will allow federal aid funding to move forward and provide funds necessary to improve operational efficiency of the intersection. Financial Impact:GDOT identified federal and state funding source to complete project. Alternatives:1). Approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Barton Chapel Road at Gordon Highway Improvements Project (PI #0012868) as requested by AED. 2). Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: GDOT Funds & Proposed Federal Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM HAYNES STATION, PHASE IV, SUBDIVISION DEDICATION Department:Engineering Presenter:Abie L. Ladson, P.E., CPESC, Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase IV. Background:The final plat for Haynes Station, Phase IV, was approved by the Commission on January 19, 2016. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase IV. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission PLEASE DO NOT PROCESS. ONCE COMMISSION APPROVED AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. ANY QUESTIONS PLEASE CALL EXT 5070. Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# T13049121, Supplemental Agreement Number Four for the ITS Master Plan Implementation (RC07-000121) with URS Corporation in the amount of $169,200 for additional services to provide technical and observation related to construction. Funding available in the project account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. ITS Master Plan Implementation 500,000$ RC Emergency Vehicle and Transit Preemption System 250,000$ ITS Master Plan Implementation 47,000$ ITS Master Plan Implementation 169,200$ 966,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FOUR BID #12-137 12.30.13 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FOUR BID #12-137 CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB TIA ITS Master Plan Implementation 371-041110-T13049121 ($547,000)($547,000) TIA RC Emergency Vehicle System ($250,000)($250,000) 235-041110-6011110 TIA ITS Master Plan Implementation ($169,200) ($169,200) 371-041110-T13049121 TOTAL SOURCES: ($797,000) ($169,200) ($966,200) USE OF FUNDS ENGINEERING 235-041110-5212115 $750,000 $750,000 371-041110-T13049121 $47,000 $47,000 371-041110-T13049121 $169,200 $169,200 TOTAL USES: $797,000 $169,200 $966,200 12.30.13 (SA02 – For changes greater than $20,000) March 2010 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Georgia Project Number(s): 371-041110-T13049121 GDOT Number (s): RC07-000121, PI 0011392 Supplemental Agreement Number: 4 Purchase Order Number: 242181 WHEREAS, We, URS Corp.,(now AECOM) Consultant, entered into a contract with Augusta-Richmond County on January 21, 2014, for engineering design services associated with the improvements to Richmond County ATMS Master Plan Implementation, project RC07-000121, PI 0011392, File Reference No. 14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional services to provide technical and Observation services as related to the construction It is agreed that as a result of the above described modifications the contract amount is increased by $169,200.00 from $549,934.01 to a new total of $719,131.01. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, URS Corp.,(AECOM) Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This ___________ day of ________________, 2016. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY URS CORPORATION (AECOM) AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved Date: Approved Date: __________________________ [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: _________ Title: _____________________________ Engineering Services Committee Meeting 5/31/2016 1:15 PM Intelligent Transportation System Master Plan Implementation (12-137) (SA#4) Department:Engineering Dept Presenter:Abie L. Ladson, Director Caption:Approve funding for Engineering Consultant Services Supplemental Agreement Four to URS Corporation (now merged with AECOM) in the amount of $169,200.00 for the Advanced Transportation Management System (ATMS) Master Plan Project as requested by the AED. Background:ATMS Master Plan project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. As the costs of roadway widening and right-of-way continue to grow and stress the capital budgets of municipalities around the country, more and more of them are turning to technology to improve their traffic flow and maximize the efficiency of the existing roadway networks. These types of technology have been and continue to be deployed in many cities and counties in Georgia as well as around the country and, in some instances, have been shown to improve the overall efficiency of major corridors by as much as 30%. These systems which are referred to as “Advanced Transportation Management Systems” or ATMS include a variety of elements geared toward improving traffic flow, traffic monitoring, transit flow, and incidents (i.e., crash, malfunction, etc.) response. Elements of these systems include: a central command center with monitors, traffic signal communications infrastructure, adaptive signal systems, video monitoring, dynamic message boards, transit priority, emergency vehicle preemption, etc. Phase1 of the project under construction and requires design related coordination and system construction QA control. Analysis:In September 2012, commission approved award of ATMS Master Plan development to URS. This supplemental agreement covers services during construction phase for contractor request for field information, shop drawing reviews, system programing, design conflicts assessment & resolution, and construction observation support. Financial Impact:Funds are allowable in Project TIA funds 371-041110- T13049121. Alternatives:1). Approve funding for Engineering Consultant Services Supplemental Agreement Four to URS Corporation (now merged with AECOM) in the amount of $169,200.00 for the Advanced Transportation Management System (ATMS) Master Plan Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion requirements. Recommendation:Approve alternative one Funds are Available in the Following Accounts: 371-041110-T13049121 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM James Brown Enhancements Department: Presenter:Commissioner Marion Williams Caption:Update from staff regarding the James Brown enhancements. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/31/2016 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 10, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Please do not process this MOU. Once Commission approved, an original will be forwarded for execution. ext 5070. Engineering Services Committee Meeting 5/31/2016 1:15 PM MOU Stormwater Facility Management and Retention/Detention Ponds Disease Prevention and Control Department:ENGINEERING Presenter:Abie Ladson - Director Caption:Approve Memorandum of Understanding (MOU) between Augusta, Georgia and the Richmond County Board of Health (RCBOH) to provide inspection and mosquito control services for the City’s detention/retention ponds and ditches as requested by AED. Background:Inspection and spraying to control mosquitos in detention and retention ponds, rain gardens, and flat ditches was approved by the Augusta Commission on February 23, 2016 as a part of the storm water standard operating procedures (SOP). The SOP states that as a best management practice (BMP), ponds will initially be inspected, sprayed for mosquitos if necessary, and cleaned/maintained at least once a year, or on an as needed basis. Analysis:Augusta, Georgia is proposing to enter into a MOU with RCBOH to inspect and control mosquitos through spraying and other methods. These activities will benefit the citizens of Augusta, and function as a biological impact reduction measure at wet ponds, and similar areas within the nine (9) watersheds. Financial Impact:Funds to operate this program will not exceed $260,000 per year. Funds are available through the Storm Water Utility Program. Alternatives:1. Approve MOU between Augusta, Georgia and RCBOH to inspect BMPs and control mosquitos. 2. Do not approve and dismantle proposed program. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds available in the following account: 581-04-4320 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia Change Number One BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB#328-041110-211828005. This request is to continue funding the current On-Call Construction Management, Construction Discretionary Funds. Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 200,000$ 50,000$ 316,000$ 150,000$ 716,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#328-041110-211828005 On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 13-184) Funding is available in the TIA Transportation Investment Act, SPLOST VI and TIA On Call Emergency Construction Services PH VI Inspection, Field Engineering Services Consulting Agreement in the amount of $516,000. TIA DISCRETIONARY FUNDS JOHN C CALHOUN SPLOST VI ON CALL CONSTRUCTION Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 5.12.2016 Augusta-Richmond County, Georgia Change Number One CPB#328-041110-211828005 On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 13-184) CAPITAL PROJECT BUDGET Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST On-Call Emergency Construction Services ($200,000)($200,000) 328-041110-6011110-211828005 TIA Discretionary ($50,000) Project John C. Calhoun ($316,000) SPLOST VI ($150,000) TOTAL SOURCES: ($200,000) ($516,000) ($200,000) USE OF FUNDS ROADS 328-041110-5414110-211828005 $200,000 $200,000 328-041110-5414110-211828005 $150,000 $150,000 John C. Calhoun $316,000 $316,000 TIA Discretionary $50,000 $50,000 TOTAL USES: $200,000 $516,000 $716,000 5.12.2016 Engineering Services Committee Meeting 5/31/2016 1:15 PM On-Call Construction Management, Construction Inspection and Field Engineering Services (13-184) Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $516,000. Funding is available in Transportation Investment Act (TIA) Projects Funds, SPLOST VI, and TIA Discretionary Funds as requested by AED. Background:The on-going TIA/SPLOST funded infrastructure improvements projects, the increase in maintenance and emergency repairs to aging storm conveyance infrastructures within the county have placed a significant strain on the Augusta Engineering Department (AED) in-house engineering and construction resources. In addition to the TIA Funded band 1 projects that are presently under construction, AED has several SPLOST funded projects about to go into construction. Also, there will be a need for field engineering services to complete small scale stormwater projects in a cost effective and timely manner. AED has determined to continue to supplement its engineering resources with On-Call Services. The assistance of outside Field Engineering services will only be temporary and will help insure a quality finished product.It is a practical approach to sustain a much needed quality control during the design and construction and construction phase of a project. Project QA/QC is essential to the construction of good roads and other infrastructures Analysis:On February 4, 2014, the Augusta Commission approved the on- call Construction Management, Construction Services and Field Engineering contract to EMC Engineering, Moreland Altobelli, AMEC Environmental & Infrastructure, and Michael Baker, Jr. Inc. Additional funds allocation to this contract is needed to maintain the required level of service for under construction and about to go construction projects. Financial Impact:Funds are available in the amount of $316,000 TIA Local Delivery Projects fund, $50,000 TIA discretionary fund, and $150,000 AED SPLOSTS VI On-call Construction Services fund. Alternatives:1). Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $516,000. Funding is available in Transportation Investment Act (TIA) Projects Funds, SPLOST VI, and TIA Discretionary Funds. 2). Do not approve and find alternate source to provide needed supplemental assistance to complete various projects. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: TIA Discretionary Fund 235 -$50,000 TIA -Project John C. Calhoun $316,000, and SPLOST VI – 328-041110-211828005 $150,000 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM SOUTHAMPTON SECTION TWO DEDICATION Department:Engineering Presenter:Abie L. Ladson, P.E., CPESC, Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Two. Background:The final plat for Southampton Subdivision, Section Two, was approved by the Commission on September 15, 2015. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Two. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM Thermoplastic Material Purchase – Traffic Engineering Department:Engineering Department Presenter: Caption:Approve Traffic Engineering’s purchase of thermoplastic striping material. Background:The Traffic Division of the Engineering Department is responsible for maintaining the striping on all county roads. As such, through the years, Traffic Engineering has purchased thermoplastic from state annual bid throughout the year. Traffic has ordered $ 30.910 worth of materials from the annual bid. This amount is within our annual budget and leaves some room to address unforeseen issues; however, this triggers the amount at which the commission must be informed. Analysis:The material is essential not only to the operation of the Traffic Engineering Division but, to the safety of the motoring public. Financial Impact:The material will be purchased from the State of Georgia’s annual bid NO. 48400-179-DOT0000144-0001 with Crown Technology in the amount of $ 30,910.00 for yellow thermoplastic. Alternatives:None Recommendation:Approve the purchase. Funds are Available in the Following Accounts: 101041710-5311630 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/31/2016 1:15 PM Wheeler Road at Robert C. Daniel Parkway Improvement Project - Project Framework Agreement Department:Engineering Presenter:Abie L. Ladson, Director Caption:Motion to approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Wheeler Road at Robert C. Daniel Parkway Intersection Improvements Project (PI #0012866) as requested by AED. Background:Robert C. Daniel, Jr. Parkway is classified as an Urban Local Road. It is a multi-lane corridor with 2 lanes in each direction separated by a concrete median, landscaped at designated areas, with curb, gutter, and longitudinal drainage systems. Wheeler Road is classified as an Urban Minor Arterial Street. It is a multi- lane corridor with 2 lanes in each direction separated by a concrete median with curb, gutter and longitudinal drainage systems. There is a stop and go signal at this intersection with dedicated left and right turn lanes which support protected left and right turn movements. Robert C. Daniel, Jr. Parkway serves the Augusta Exchange shopping district which is identified in the 2008 Augusta-Richmond County Comprehensive Plan as a major commercial node. The Augusta Exchange shopping district is a mixture of businesses, restaurants, and multiple established retail centers. Wheeler Road provides connectivity to Doctors Hospital and is a mixture of professional offices, Family YMCA, restaurants and businesses. The subject project proposes to improve the operational efficiency of the intersection of Robert C. Daniel, Jr. Parkway and Wheeler Road. Scope of this project is to lengthen the existing southbound right turn lane on Robert C. Daniel, Jr. Parkway at its intersection with Wheeler Road. Project funding includes federal funding. Georgia DOT requires that, for projects with federal aid funding, local governments enter into a Project Framework Agreement. Analysis:Entering into the Project Framework Agreement with Georgia DOT will allow for federal aid funding to move forward and provide funds necessary to improve operational efficiency of the intersection. Financial Impact:GDOT identified federal and state funding source to complete project. Alternatives:1). Approve entering into a Project Framework Agreement with the Georgia Department of Transportation for the Wheeler Road at Robert C Daniel Parkway Intersection Improvements Project (PI #0012866) as requested by AED. 2). Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: GDOT Funds & Proposed Federal Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AUGUSTA UTILITIES DEPARTMENT 360 BAY STREET, SUITE 180 AUGUSTA, GA 30901Windsor Spring Road Sanitary Sewer Extension PROJECT MAP WIN D S O R S P R I N G R O A D BOYKI N R O A D INVE R N E S S D R I V E Invitation to Bid Sealed bids will be received at this office until Tuesday April 19, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-166 Windsor Spring Road Sanitary Sewer Extension for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non- refundable are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday 10 March 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, April 1 2016 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday April 5, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2016 Metro Courier March 16, 2016 Bid Item #16-166 Windsor Spring Road Sanitary Sewer Extension for Augusta, Georgia - Utilities Department Bid Due: Tuesday, April 19, 2016 @ 3:00 p.m. Blair Construction P. O. Box 770 Evans, GA 30809 Yes 224004 Yes Yes Yes $309,524.29 Bid Bond Bid Price Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 168 Mandatory Pre-Bid Conference: 3 Total packages submitted: 1 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1 Page 1 of 1 Engineering Services Committee Meeting 5/31/2016 1:15 PM Windsor Spring Road Sanitary Sewer Extension Project Department:Utilities Presenter:Tom Wiedmeier Caption:Consider award of Bid #16-166 for the construction of Windsor Spring Road Sanitary Sewer Extension Project to Blair Construction, Inc. Background:This Project will consist of the installation of approximately 2200 linear feet of 8” sanitary sewer main that runs parallel to Inverness Drive and Windsor Spring Road to provide sanitary sewer to the area. Analysis:Augusta Utilities Department has reviewed the bid submitted by Blair Construction, Inc. The bid for construction services was deemed to be fair and reasonable by Augusta Utilities Department. Financial Impact:We have reviewed the bid from Blair Construction, Inc. and find it to be reasonable. Funding in the amount of $348,474.79 is available from accounts: 514043420-5425210/ 81600050- 5425210 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Blair Construction, Inc. in the amount of $348,474.79 for the Windsor Spring Road Sanitary Sewer Extension Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043420- 5425210/ 81600050-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission