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Home My WebLink About2016-04-26-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 4/26/2016 ATTENDANCE: ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire permanent construction easement (Parcel 045-4-163-00-0) 1365 Fifteenth Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Motion to approve the minutes of the Engineering Services Committee held on March 8, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Discuss establishing a Rail Crossing Quiet Zone in downtown Augusta. (Requested by Mayor Hardie Davis, Jr.) (Referred from April 19 Commission meeting) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve www.augustaga.gov Defer postponing action on this item until a work session can be held with representatives of the railroad companies at a later date. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Discuss the current solid waste contract as it relates to scheduled pick-ups. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Approve award of Construction Contract to C & H Paving, Inc. in the amount of $299,343.00 for South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-238 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 4/26/2016 1:15 PM Attendance 4/26/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/26/2016 1:15 PM Acquisition of permanent construction & maintenance easement to Richmond County, Ga from the Est. of Robert Wong, Est. of Dorothy Wong & The Lamar Corp. Department:Law Presenter:AUD Caption:Motion to authorize condemnation to acquire permanent construction easement (Parcel 045-4-163-00-0) 1365 Fifteenth Street. Background:The City cannot determine clear title due to a deceased owner. The City has also attempted to make contact with the administrator for the two estates via, telephone, mail and by personally going to his home, but have received no reply. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,424 square feet of permanent construction easement. The appraised value is $413.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 512043420-5411120 J/L 81200040-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/26/2016 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on March 8, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/26/2016 1:15 PM Rail Crossing Quiet Zone Department:Mayor's Office Presenter:Mayor Hardie Davis, Jr., Caption:Discuss establishing a Rail Crossing Quiet Zone in downtown Augusta. (Requested by Mayor Hardie Davis, Jr.) (Referred from April 19 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/26/2016 1:15 PM Solid Waste Contract Department: Presenter:Commissioner Marion Williams Caption:Discuss the current solid waste contract as it relates to scheduled pick-ups. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#N/A. This request is to award the Construction Contract to C & H Paving, in the amount of $299,343.00 fot the South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project. Funding is available in LMIG 2013 ($128,002.31), and TIA Discretionary (recaptured from Pleasant Home. Resurfacing) $112,059.64 and $59,281.05 funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. LMIG 2013 128,002$ TIA Discretionary (recapture Pleasant Home)112,060$ TIA Discretionary 59,281$ 299,343$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr. Mayor CAPITAL PROJECT BUDGET South Atlantic Drive and Shoreline Drive Rehabilitation & Resurfacing (Bid 15-238) 2.23.2016 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET South Atlantic Drive and Shoreline Drive Rehabilitation & Resurfacing (Bid 15-238) CPB AMOUNT CPB SOURCE OF FUNDS CPB Addition LMIG 2013 ($128,002) TIA Discretionary (recapture Pleasant Home)($112,060) TIA Discretionary ($59,281) TOTAL SOURCES: ($299,343) USE OF FUNDS ENGINEERING xxx-041110-5414110 $299,343 TOTAL USES:$299,343 2.23.2016 CPB#N/A 2.23.2016 CPB#N/A New CPB ($128,002) ($112,060) ($59,281) ($299,343) $299,343 $299,343 2.23.2016 VENDORS BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 C & H PAVING 204 MAIN STREET THOMSON, GA 30824 REEVES CONSTRUCTION 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 Attachment "B"YES YES YES E-Verify #224004 190714 48048 SAVE Form YES YES YES Bid Bond YES YES YES BASE BID TOTAL $328,822.73 $299,343.00 $302,867.00 The following venodrs submitted a statement of "NO BID": J & H GRADING & PAVING / 1579 EDGEFIELD HIGHWAY / AIKEN, SC 29801 SITEC / 217 FAIRFIELS STREET NE / AIKEN, SC 29801 BEAM’S CONTRACTING / 15030 ATOMIC ROAD / BEECH ISLAND, SC 29842 Bid Opening Bid Item #15-238 South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project for Augusta, Georgia - Engineering Department Bid Due: Tuesday, November 17, 2015 @ 3:00 p.m. Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 0 Total Electronic Notifications (Demandstar): 149 Mandatory Pre-Bid/Telephone Conference: Not Applicable Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office on Tuesday, November 17, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-238 South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, October 8, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 30, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 5% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle October 8, 15, 22, 29, 2015 Metro Courier October 14, 2015 Revised: 1/12/2015 ATTN RICHARD BERRY TRI-STAR CONTRACTORS INC 47 LEGACY LANE EDGEFIELD SC 29824 ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 ATTN: DAVID WHEATLEY COLUMBIA DIVERSIFIED INC. 6677 EUBANKS DRIVE APPLING, GA 30802 ATTN THERON SAPP QUALITY STORM WATER SOLUTIONS 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 ATTN TIM MCELROY EAGLE UTILITY 1350 BRANCH ROAD BISHOP, GA 30627 ATTN PATRICK DILLARD BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 ATTN BILL HEAD D & S UTILITIES 1644 HOLY TRINITY CHURCH ROAD LITTLE MOUNTAIN, SC 29075 ATTN: RANDALL MCCLAIN L-J INC 603 PINE LOG ROAD BEECH ISLAND, SC 29842 ATTN: JEFFERY HARRIS HARRIS CONSTRUCTION 1736 BARTON CHAPEL ROAD AUGUSTA, GA 30906 ATTN LARRY GOOLSBY MABUS BROS CONSTRUCTION 920 MOLLY POND ROAD AUGUSTA, GA 30901 J&B CONSTRUCTION & SRVC INC 3550 GORDON HIGHWAY GROVETOWN GA 30813 BEAM’S CONTRACTING 15030 ATOMIC ROAD BEECH ISLAND, SC 29842 SITEC ATTN; DAVID MCGHEE 217 FAIRFIELS STREET NE AIKEN, SC 29801 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 J & H GRADING & PAVING ATTN: KEVIN WALTERS 1579 EDGEFIELD HIGHWAY AIKEN, SC 29801 PAVEWAY OF AUGUSTA/AIKEN 306 SILVER BLUFF RD. AIKEN, SC 29803 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 SHELETTE C. MCCRAE ENGINEERING DEPARTMENT/ADM ABIE LADSON ENGINEERING DEPARTMENT/ADM HAMEED MALIK ENGINEERING DEPARTMENT/ADM YVONNE GENTRY LSBOP OFFICE Bid Item 15-238 South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project For Engineering Department Mailed: Oct 8, 2015 Bid Item 15-238 South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project For Engineering Department Bid Due: Tue., Nov. 17, 2015 @ 3p.m. Bid Item #15-238 pg 1 of 1 Engineering Services Committee Meeting 4/26/2016 1:15 PM South Atlantic Drive and Shoreline Drive Rehabilitation & Resurfacing (15-238) Contract Award Department:Engineering Department Presenter:Abie Ladson - Director Caption:Approve award of Construction Contract to C & H Paving, Inc. in the amount of $299,343.00 for South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-238 Background:The Augusta Commission approved the initiating deed and repair process for South Atlantic drive in April 2014. South Atlantic Drive is part of Shoreline Drive and for the deed dedication and repair process it is considered one road system. In addition, Augusta water and sewer facilities are within this road system. The Road deed documentation is in progress; however, this road system is in need of immediate repair and has the potential to be a public safety risk. It is the Engineering Department recommendation with proceeding with rehab/resurfacing it Analysis:Bids were received on November 17, 2015 with C &H Paving, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Blair Construction $328,822.73 2. C & H Paving, Inc. $299,343.00 2. Reeves Construction $302,867.00 It is the recommendation of the Engineering Department to award this project to C & H Paving, Inc. Financial Impact:Funds are available in amount of $299,343.00 upon commission approval. Following is Fund allocation. $128,002.31 (LMIG 2013); $112,059.64 (TIA Discretionary recaptured from Pleasant Home Resurfacing); and $59,281.05 (TIA Discretionary Funds). Alternatives:1). Approve award of Construction Contract to C & H Paving, INC. in the amount of $299,343.00 for South Atlantic Drive and Shoreline Drive Rehabilitation and Resurfacing Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: LMIG Funds ($128,002.31); TIA Discretionary Funds ($171,340.45) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission