HomeMy WebLinkAbout2016-02-23-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 2/23/2016
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, member.
ENGINEERING SERVICES
1. Approve funding for Design Consultant Services Supplemental
Agreement Number 2 to Civil Services, Inc. (CSI) in the amount of $50,020.50
for the 11th Street Bridge over Augusta Canal–Bridge Repair & Restoration as
requested by the AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
2. Review and approve Stormwater Standard Operations Procedures (SOP)
Manual, as requested by AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
3. Receive report from the Engineering Department and Richmond County Board
Heath regarding the BOH Mosquito Control Program as it relates to "standing
water" especially in the East Augusta Area. (Requested by Commissioner Bill
Fennoy)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Grady Smith Passes
4. Approve the deeds of dedication, maintenance agreements, and road resolutions
submitted by the Engineering and Augusta Utilities Departments for Haynes
Station, Phase III.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
5. Approve the deeds of dedication, maintenance agreements, and road resolution
submitted by the Engineering and Augusta Utilities Departments for Haynes
Station, Phase V.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
6. Task the Utilities Director with providing a time-line leading up to the
issuance of the water advisory. Explain how the miscommunication with
EPD caused the premature lifting of the advisory. Provide an after action
report to reflect lessons learned and future actions to be taken to create a
smoother transition when other water advisories are implemented. Time is of
the essence during this period of terrorist activity. Provide any other pertinent
information. (Requested by Commissioner Lockett)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to defer this
item to the next
committee meeting.
Motion Passes 3-0.
Commissioner
Grady Smith
Commissioner
Ben Hasan Passes
7. Motion to approve the minutes of the Engineering Services Committee held on
February 9, 2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
8. Approve funding for the Design Consultant Services Supplemental Agreement
Two to Wolverton & Associates, Inc., in the amount of $25,000.00 for the
North Leg Improvements Project as requested by the AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben
Hasan Passes
9. Approve funding for Design Consultant Services Supplemental Agreement
Number Two to Civil Services, Inc. (CSI) in the amount of $53,306.75 for the
Old Waynesboro Rd over Spirit Creek Bridge Replacement Project as requested
by the AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Motion to
approve. Commissioner Commissioner Ben
Approve Motion Passes
3-0.
Grady Smith Hasan Passes
10. Approve funding for Design Consultant Services Supplemental Agreement
Number Two to Cranston Engineering in the amount of $35,095.00 for the
Scotts Way over Rae’s Creek Bridge Replacement Project as requested by the
AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner
Ben Hasan Passes
11. Approve Supplemental Agreement with Cartegraph in the amount of
$187,633.00 for data collection in conjunction with development of the city’s
sign inventory and asset management.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Grady Smith Passes
12. Present for review and approval the Storm Water Credit Manual and merge the
Storm Water Credit Manual into the Storm Water Standard Operating
Procedure manual (SOP). (Requested by Commissioner Sias)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Grady Smith Passes
13. Approve Supplemental Agreement One for the Phinizy Center for Watershed
Assessment & Inventory Project in amount of $190,000 for the completion of
Item
Action:
www.augustaga.gov
Phase Two of Task C-Inventory Receiving Streams. This project will be
funded through SPLOST PHASE VI as requested by AED .
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner
Ben Hasan Passes
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Attendance 2/23/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta-Richmond County, Georgia
Bridge Repair and Restoration
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110-T13041224 for Supplemental
Agreement Number Two in the amount of $50,020.50 on the 11th Street Bridge Rehabilitation
over the Augusta Canal with Civil Services, Inc. Funding is available in the project TIA
account $($24,692) and TIA Discretionary ($25,328.50).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
80,000$
64,500$
TIA Construction 469,154$
SPLOST VI 402,580$
TIA Construction 24,692$
TIA Discretionary 25,329$
1,066,255$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
CPB#371-041110-T13041224
CAPITAL PROJECT BUDGET
11th Street Bridge over the Augusta Canal
TIA Design
TIA Discretionary
Change Number Two
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 11.10.2015
Augusta-Richmond County, Georgia
Bridge Repair and Restoration
CPB#371-041110-T13041224
CAPITAL PROJECT BUDGET
11th Street Bridge over the Augusta Canal
Change Number Two
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds Design (80,000)$ (80,000)$
235-04-1110-5212115/XXXXXX
TIA Discretionary Funds (64,500)$ (25,329)$ (89,829)$
235-04-1110-5414110/XXXXXX
TIA CONSTRUCTION (469,154)$ (24,692)$ (493,846)$
SPLOST VI BRIDGES (402,580)$ (402,580)$
TOTAL SOURCES: (1,016,234)$ (50,021)$ (1,066,255)$
USE OF FUNDS
ENGINEERING
235-04-1110-5212115/XXXXXXX 144,500$ 25,329$ 169,829$
TIA CONSTRUCTION
371-041110-5414210-T14041224 871,734$ 24,692$ 896,426$
TOTAL USES:1,016,234$ 24,692$ 1,066,255$
2 of 2 11.10.2015
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T13041224
Supplemental Agreement Number: 2
Purchase Order Number: P242178
WHEREAS, We, Civil Services, Inc, Consultant, entered into a contract with Augusta-Richmond
County on 1/21/2014, for engineering design services associated with the 11th St. Bridge over the
Augusta Canal, Bid #13-199, File Reference No.14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Construction Services
It is agreed that as a result of the above described modification the contract amount is increased
by $50,020.50 from $144,311.62to a new total of $194,332.12.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Civil Services, Inc, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
This day of , 2016
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
By: C. Morse
Date: September 28, 2015
Rehabilatation of 11th Street Bridge over
Augusta Canal TRAVEL COSTS
Detail Construction Services Breakdown $155.00 $150.50 $110.00 $66.00 $170.00 $140.00 $125.00 $93.83 $140.75 $65.00
Date: January 5, 2016
ACTIVITY DESCRIPTION Qu
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Task 1 - Engineering Services During
Construction
Task 1.1 - Kick-Off Meeting 1 4 4 8 1,222.00$ 1 352.25$ 352.25$ 1,574.25$
Task 1.2 - Shop Drawings Review 1 2 48 12 62 9,574.00$ 1 -$ -$ 9,574.00$
Task 1.3 - Respond to RFI's 1 2 60 24 32 118 16,364.00$ 1 -$ -$ 16,364.00$
Task 1.4 - Site Visit (Sr. Engineer)1 60 12 72 11,070.00$ 4 352.25$ 1,409.00$ 12,479.00$
Task 1.5 - Conduct Team Meetings 1 60 60 9,030.00$ 1 -$ -$ 9,030.00$
Task 1.6 - Pre-Bid Meeting 1 2 2 4 611.00$ 1 388.25$ 388.25$ 999.25$
Subtotal 50,020.50$
Task 2 – Construction Observation
Task 2.1 - Construction Observation 1 480 48 528 51,794.40$ -$ 51,794.40$
Task 2.2 - 1 0 -$ -$ -$
Task 2.3 - 1 0 -$ -$ -$
TOTALS 234 0 24 56 0 0 480 48 0 852 99,665.40$ 2,149.50$ 101,814.90$
LABOR
Hourly Rate
Number of Man-hours
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11th St Bridge Page 6 of 7 P:\014 Projects\1431-0501 Old Waynesboro Bridge Replacement\Docs\Waynesboro SDC Fee 01-05-2016.xlsx
Engineering Services Committee Meeting
2/23/2016 1:20 PM
11th Street Bridge over Augusta Canal- Bridge Repair & Restoration ((Bid Item –13-199)
Department:Engineering
Presenter:Abie L. Ladson - Director
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Number 2 to Civil Services, Inc. (CSI) in the amount
of $50,020.50 for the 11th Street Bridge over Augusta Canal–
Bridge Repair & Restoration as requested by the AED.
Background:The 11th Street Bridge over Augusta Canal –Bridge Repair and
Restoration is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. In January 2014, commission approved award of
the Concept & design phases of the project. On December 1, 2015
Augusta Commission awarded Construction contract to JHC
Corporation. Construction phase of roadway improvements
requires resolution of utility conflicts, response to request for field
information, review & approval of structural and design related
various submittals, that warrants design engineer services.
Analysis:In January 2014, commission approved award of design phases of
the project to CSI. This supplemental agreement covers services
for contractor structural and design related various submittals for
review and approval, resolution of utility conflicts, response to
request for field information, and periodic construction
compliance inspections.
Financial Impact:Funds are allowable in Project TIA funds ($24,692) and TIA
Discretionary funds (25,328.50)
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement two to Civil Services, Inc. (CSI) in the amount of
$50,020.50 for the 11th Street Bridge over Augusta Canal–Bridge
Repair & Restoration as requested by the AED. 2). Do not
approve and find alternative to complete the project and meet TIA
project construction requirements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA funds ($24,692) and TIA Discretionary funds
(25,328.50)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
STANDARD OPERATION PROCEDURES
FOR
STORMWATER PROGRAM
Augusta, GA Engineering Department
535 Telfair Street, Bldg 4000
Augusta, Georgia 30901
(706) 796-5040
www.augustaga.gov/stormwater
January 2016
TABLE OF CONTENTS
Title Page
i
PART A: OPERATIONS AND MAINTENANCE
INTRODUCTION
Background ................................................................................................................................................
Purpose .......................................................................................................................................................
Layout ...................................................................................................................................................... v
Maintenance Results ................................................................................................................................ v
Water Quality Results ........................................................................................................................... v
Infrastructure Maintenance Results ....................................................................................................... v
I. VEGETATED FACILITIES ........................................................................................................ 1
Bio-filtration Swales ................................................................................................................................ 1
Maintenance Results ............................................................................................................................. 1
Inspection .............................................................................................................................................. 1
Cleaning ................................................................................................................................................ 2
Vegetation Management ....................................................................................................................... 2
Repairs .................................................................................................................................................. 2
Filter Strips ............................................................................................................................................... 3
Maintenance Results ............................................................................................................................. 3
Inspection .............................................................................................................................................. 3
Cleaning ................................................................................................................................................ 3
Vegetation Management ....................................................................................................................... 4
Repairs .................................................................................................................................................. 4
Rain Gardens ............................................................................................................................................ 5
Maintenance Results ............................................................................................................................. 5
Inspection .............................................................................................................................................. 5
Mosquito Control .................................................................................................................................. 5
Cleaning ................................................................................................................................................ 5
Material Handling ................................................................................................................................. 6
Vegetation Management ....................................................................................................................... 6
Repairs .................................................................................................................................................. 6
Detention Ponds/Facility .......................................................................................................................... 7
Maintenance Results ............................................................................................................................. 7
Inspection .............................................................................................................................................. 7
Mosquito Control .................................................................................................................................. 7
Cleaning ................................................................................................................................................ 8
Material Handling ................................................................................................................................. 8
Vegetation Management ....................................................................................................................... 8
Repairs .................................................................................................................................................. 8
Goat Ponds ............................................................................................................................................... 9
Maintenance Results ............................................................................................................................. 9
Inspection .............................................................................................................................................. 9
Cleaning ................................................................................................................................................ 9
Vegetation Management ..................................................................................................................... 10
TABLE OF CONTENTS (cont’d)
Title Page
ii
Infiltration Facilities............................................................................................................................... 11
Maintenance Results ........................................................................................................................... 11
Inspection ............................................................................................................................................ 11
Cleaning .............................................................................................................................................. 12
Materials Handling .............................................................................................................................. 12
Vegetation Management ..................................................................................................................... 12
Repairs ................................................................................................................................................ 12
Wet Bio-filtration Ponds, Swales, and Treatment Wetlands .................................................................. 13
Maintenance Results ........................................................................................................................... 13
Inspection ............................................................................................................................................ 13
Cleaning .............................................................................................................................................. 13
Vegetation Management ..................................................................................................................... 14
Repairs ................................................................................................................................................ 14
Drainage Ditches .................................................................................................................................... 15
Maintenance Results ........................................................................................................................... 15
Inspection ............................................................................................................................................ 15
Mosquito Control ................................................................................................................................ 15
Cleaning .............................................................................................................................................. 15
II. STORMWATER STRUCTURES .............................................................................................. 17
Catch Basins and Curb Inlets ................................................................................................................. 17
Maintenance Results ........................................................................................................................... 17
Inspection ............................................................................................................................................ 18
Cleaning .............................................................................................................................................. 18
Safety .................................................................................................................................................. 18
Materials Handling .............................................................................................................................. 18
Repairs ................................................................................................................................................ 18
Debris Barriers/Trash Racks .................................................................................................................. 19
Maintenance Results ........................................................................................................................... 19
Inspection ............................................................................................................................................ 19
Cleaning .............................................................................................................................................. 20
Repairs ................................................................................................................................................ 20
Energy Dissipaters ................................................................................................................................. 21
Maintenance Results ........................................................................................................................... 21
Inspection ............................................................................................................................................ 21
Cleaning .............................................................................................................................................. 21
Repairs ................................................................................................................................................ 21
Manholes ................................................................................................................................................ 22
Maintenance Results ........................................................................................................................... 22
Inspection ............................................................................................................................................ 22
Cleaning .............................................................................................................................................. 22
Safety .................................................................................................................................................. 22
Materials Handling .............................................................................................................................. 23
Repairs ................................................................................................................................................ 23
TABLE OF CONTENTS (cont’d)
Title Page
iii
Flow Control Structures/Flow Restrictors ............................................................................................. 24
Maintenance Results ........................................................................................................................... 24
Inspection ............................................................................................................................................ 24
Cleaning .............................................................................................................................................. 24
Safety .................................................................................................................................................. 24
Materials Handling .............................................................................................................................. 24
Repairs ................................................................................................................................................ 25
Storm Sewer/Drain Pipe......................................................................................................................... 26
Maintenance Results ........................................................................................................................... 26
Inspection ............................................................................................................................................ 26
Cleaning .............................................................................................................................................. 26
Safety .................................................................................................................................................. 27
Materials Handling .............................................................................................................................. 27
Repairs ................................................................................................................................................ 27
Underground Detention Systems ........................................................................................................... 28
Maintenance Results ........................................................................................................................... 28
Inspection ............................................................................................................................................ 28
Cleaning .............................................................................................................................................. 28
Safety .................................................................................................................................................. 28
Materials Handling .............................................................................................................................. 29
Repairs ................................................................................................................................................ 29
III. RIGHTS-OF-WAY ...................................................................................................................... 30
Principle Arterials Streets/Roadways (Primary) .................................................................................... 30
Maintenance Results ........................................................................................................................... 30
Inspection ............................................................................................................................................ 30
Cleaning .............................................................................................................................................. 30
Safety .................................................................................................................................................. 31
Materials Handling .............................................................................................................................. 31
Repairs ................................................................................................................................................ 31
Minor Arterials Streets/Roadways (Secondary) .................................................................................... 32
Maintenance Results ........................................................................................................................... 32
Inspection ............................................................................................................................................ 32
Cleaning .............................................................................................................................................. 32
Safety .................................................................................................................................................. 33
Materials Handling .............................................................................................................................. 33
Repairs ................................................................................................................................................ 33
Industrial/Commercial Collector Streets/Roadways .............................................................................. 34
Maintenance Results ........................................................................................................................... 34
Inspection ............................................................................................................................................ 34
Cleaning .............................................................................................................................................. 34
Safety .................................................................................................................................................. 35
Materials Handling .............................................................................................................................. 35
Repairs ................................................................................................................................................ 35
TABLE OF CONTENTS (cont’d)
Title Page
iv
Residential Local Streets/Roadways ...................................................................................................... 36
Maintenance Results ........................................................................................................................... 36
Inspection ............................................................................................................................................ 36
Cleaning .............................................................................................................................................. 36
Safety .................................................................................................................................................. 37
Materials Handling .............................................................................................................................. 37
Repairs ................................................................................................................................................ 37
IV. MISCELLANEOUS ITEMS ...................................................................................................... 38
Fences and Gates.................................................................................................................................... 38
Maintenance Results ........................................................................................................................... 38
Inspection ............................................................................................................................................ 38
Repairs ................................................................................................................................................ 38
Access Roads and Easements ................................................................................................................ 39
Maintenance Results ........................................................................................................................... 39
Inspection ............................................................................................................................................ 39
Cleaning .............................................................................................................................................. 39
Vegetation Management ..................................................................................................................... 39
Repairs ................................................................................................................................................ 39
Street Sweeping...................................................................................................................................... 40
Maintenance Results ........................................................................................................................... 40
Inspection ............................................................................................................................................ 40
Cleaning .............................................................................................................................................. 40
Materials Handling .............................................................................................................................. 40
V. REPAIR/REPLACEMENT ACTIVITIES ............................................................................... 41
Installation, Repair, and Replacement of Enclosed Drainage Systems .................................................. 41
Maintenance Results ........................................................................................................................... 41
Cleaning .............................................................................................................................................. 41
PART B: FINANCE AND PERSONNEL…………………………………………………………....42
APPENDICES
A – LIST OF GOAT PONDS
B – MAP OF ROADS TO BE MOWED
LIST OF FIGURES
Figure Page
Figure 1. Augusta, Georgia Water System. ................................................................................................ i
Figure 2. Map of Augusta, Georgia Watersheds........................................................................................ ii
Figure 3. Stormwater System components. .............................................................................................. iii
Figure 4. Photograph of a typical Bio-filtration Swale. ............................................................................. 1
Figure 5. Photograph of a typical Filtration Strip. ..................................................................................... 3
Figure 6. Photograph of a typical Rain Garden. ........................................................................................ 5
Figure 7. Photograph of a typical Detention Facility. ................................................................................ 7
Figure 8. Photograph of a typical Goat Pond. ............................................................................................ 9
Figure 9. Photograph of a typical Infiltration Facility. ............................................................................ 11
Figure 10. Photograph of a typical bio-filtration facility. ........................................................................ 13
Figure 11. Photograph of a typical drainage ditch. .................................................................................. 15
Figure 12. Photograph of typical catch basins and curb inlets. ............................................................... 17
Figure 13. Photograph of a typical trash rack and debris barrier. ............................................................ 19
Figure 14. Photograph of a typical energy dissipater. ............................................................................. 21
Figure 15. Photograph of a typical manhole. ........................................................................................... 22
Figure 16. Photograph of a typical flow control structure. ...................................................................... 24
Figure 17. Photograph of a pipe. .............................................................................................................. 26
Figure 18. Diagram of a typical underground detention system. ............................................................. 28
Figure 19. Typical principal arterial. ....................................................................................................... 30
Figure 20. Typical minor arterial. ............................................................................................................ 32
Figure 21. Typical collector street. .......................................................................................................... 34
Figure 22. Typical residential street......................................................................................................... 36
Figure 23. Typical fence/gate. ................................................................................................................. 38
Figure 24. Typical fence/gate. ................................................................................................................. 39
Figure 25. Typical street sweeper. ........................................................................................................... 40
Figure 26. Replacement project. .............................................................................................................. 41
INTRODUCTION
Background
Augusta, Georgia is a consolidated government (city and county) that is 306 square miles in area and
has a population of approximately 200,000 with urban, suburban, and rural characteristics. Augusta’s
stormwater program is a subsystem of the County’s Water System as shown in Figure 1. One of its
many functions through Augusta Engineering Department (AED) is planning, design, construction,
and maintenance of stormwater infrastructure systems.
Augusta’s stormwater system is divided into nine (9) watersheds. These watersheds are Rae’s Creek,
Rocky Creek, Butler Creek, Rock Creek, Oates Creek, Spirit Creek, Little Spirit Creek, McBean
Creek, and Augusta Canal/Phinizy Swamp. Figure 2 shows a map of the various watersheds in
Augusta, Georgia.
All stormwater systems are made up of several components as shown in Figure 3. All of these
components, whether they be publicly or privately-owned and operated roads, parking lots, residential
developments, commercial or industrial developments, or school facilities are included in Augusta’s
storm sewer system. Currently, Augusta’s stormwater system consists of approximately 35,000
structures, 900 miles of ditches, 938 detention and retention ponds, and 600 miles of underground
storm sewer pipes. These components eventually discharge into ‘waters of the state’ which are our
streams, creeks, rivers, lakes, wetlands, and groundwater. Under the Federal Clean Water Act
(FCWA) and in compliance with the Environmental Protection Agency (EPA) NPDES Phase I Permit
‘waters of the state’ are to be protected from contamination. This in turn protects the environment.
One way to protect ‘waters of the state’ is to provide the proper maintenance of stormwater system
components. It is the responsibility of Augusta, GA to ensure that components of the stormwater
system are properly maintained and operated. The County is responsible for those components that are
located within the right-of-way, such as curbs and gutters, conveyance pipes, manholes, catch basins,
and roadside ditches. Detention and retention ponds are also components the County is responsible
for.
Maintenance activities of Augusta stormwater system components are also divided into nine (9)
watersheds as shown in Figure 2. Each watershed consists of an Engineering Maintenance
Coordinator. These individuals manage and coordinate all maintenance and repair activities in their
respective watersheds. This includes managing, scheduling, and assigning of various on-call contracts
and in-house maintenance crews work orders (See Table 1). These individuals are also responsible
for routine inspections and citizen complaints.
Purpose
This manual is intended to help, both public and private operators, meet the requirements for proper
maintenance and operation of the various storm sewer system components. Proper maintenance will
help to assure that:
Storm sewer facilities operate as they were designed;
Storm sewer systems are cleaned of the pollutants that they trap, such as sediment and oils, so
that storm sewer systems are not overwhelmed and in so doing become pollutant sources;
Pollutant sources are removed, or minimized, prior to entering the storm sewer system.
i
Figure 1. Augusta, Georgia Water System.
ii
Figure 2. Map of Augusta, Georgia Watersheds
iii
Figure 3. Stormwater System components.
iv
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Along with keeping a site from flooding, properly maintained storm sewers can help reduce surface
water and groundwater pollution. Most sites have some type of stormwater control component
designed to limit the environmental and flooding damage caused by stormwater runoff. These
components require labor intensive maintenance as described in this document.
It is the overall intent of the County to at least conduct yearly inspections of storm sewer facilities,
preferably late spring/early summer to allow maintenance to occur late summer, prior to the fall rainy
season.
Layout
The manual describes various storm sewer system components and the general maintenance activities
required for it. For each component or activity this manual will:
Briefly describe the component type, e.g. facility or activity.
List the water quality and non-water quality result of each facility or activity. List the Best Management Practices (BMP’s) needed to meet the water quality and general
maintenance requirements.
Additional information may be found in other manuals, such as the Georgia Stormwater Management
Manual, and the Manual for Erosion and Sediment Control in Georgia.
Maintenance is performed as a means to obtain specific results. The maintenance results, as listed
below, are specified for each drainage feature or activity. They include maintaining performance and
appearance of the facility, and the need to prevent maintenance work itself from becoming a pollutant
source or damaging habitat.
Maintenance Results (MR1-MR10)
Water Quality Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-3 Avoid or minimize vegetation removal.
MR-4 Preserve native vegetation.
Infrastructure Maintenance Results
MR-5 Protect public safety and health.
MR-6 Prevent catastrophe infrastructure failures.
MR-7 Maintain and/or restore the intended infrastructure function.
MR-8 Prevent and/or reduce flooding.
MR-9 Protect infrastructure.
MR-10 Meet public expectations for aesthetics.
Storm sewer facility refers to specific drainage features, such as catch basins, pipes, ditches, ponds,
biofiltration swales, and infiltration systems. Activities refer to maintenance tasks associated with
operating and maintaining stormwater facilities such as vegetation management and small repair
projects.
1
I. VEGETATED FACILITIES
Bio-filtration Swales
Bio-filtration swales use grass or other dense vegetation to filter sediment and oily materials out of
stormwater. Usually they look like flat-bottomed channels with grass growing in them. Swales are
stormwater treatment devices that must be properly maintained to sustain pollutant removal capacity.
Figure 4. Photograph of a typical Bio-filtration Swale.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the surrounding area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-10 Meet public expectations for aesthetics.
Inspection
Swales are easy to inspect and need to be well maintained to treat stormwater. Make frequent visual
inspections, at least once every 6 months and after storm events of equal to or greater than 1.2 inch
rainfall within 24 hours, for problems such as channeling flow, rills, bare ground, sediment
accumulation, oily material, and debris. Maintain adequate grass growth and eliminate bare spots.
Identify and remove pollutant sources that are discharging to the swale.
Maintain access to inlet and outlet structures for pollutant removal, and to grass swale for
mowing and noxious weed removal.
2
Cleaning
Remove leaves, litter, sediment, oily materials, and grass cuttings when mowing or at anytime
that it is observed in the swale as this can cause blockage of inlets and outlets.
Clear inlets, outlets, curb cuts, and level spreaders of debris to prevent blockage of stormwater
flow.
Use a rake and shovel to remove, by hand, sediment accumulations greater than 3-inches thick
that cover grass areas; avoid vegetation removal. Reseed bare areas if necessary.
Vegetation Management
Mow to keep grass at the maximum height (6-inches). Mow to no less then 4-inches in height
and a minimum of four cuttings per year. Remove clippings from the swale.
If a swale has an underdrain system, vehicular traffic (other than grass mowing equipment) on
the swale bottom is to be avoided to prevent damage to the underdrain pipes.
Preserve healthy vegetation or reestablish vegetation where needed. Seed bare spots.
Use appropriate BMP’s to cover bare soils. BMP’s include hydro-seeding or mulches.
Repairs
Often swales have problems due to flooding or erosion. Where possible, correct the underlying
problem before trying to repair the symptom.
Level spreaders must be in proper working order for swales to function properly. Where level
spreaders are damaged, sunken, or bypassed by erosion, repair them to design standards.
If there is a problem with grass dying due to the swale being flooded during the wet season,
there are two options: convert the swale vegetation to a rain garden.
3
Filter Strips
Filter strips are linear strips of grass that remove sediment and oils from stormwater by filtering it.
Stormwater is treated as it runs across the filter. Usually, filter strips are placed along the edge of
linear paved areas, such as parking lots and roads.
Figure 5. Photograph of a typical Filtration Strip.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-10 Meet public expectations for aesthetics.
Inspection
Filter strips are easy to inspect and need to be well maintained to treat stormwater. Make visual
inspections at least every 6 months for problems such as channeling flow, rills, bare ground, oily
material, and debris.
Cleaning
Clear inlets and outlets to prevent blockage.
Remove litter when mowing or litter accumulates.
Use a rake and/or shovel to remove sediment and debris accumulations greater than 3-inches
thick that cover grass areas; avoid vegetation removal. Remove sediment and re-level the slope
to an even surface so that water spreads and does not form channels. Reseed bare areas.
4
Vegetation Management
Mow to keep grass at the optimum height (6-inches). Mow to no less than 4-inches in height and
a minimum of four cutting per year.
Remove clippings from the treatment area. They may be spread elsewhere on site where they will
not reenter the stormwater facility.
Preserve healthy vegetation or reestablish vegetation where needed. Seed bare spots. Use
appropriate BMP’s to cover bare soils. BMP’s include hydroseeding or mulches.
Storm sewer facilities are, in effect, water body buffers where pesticides and fertilizers are not to
be used. See Vegetation Management in Storm Sewer Systems for more information.
Repairs
Where possible, correct the underlying problem before trying to repair the symptom.
The flow spreader must be level and spread flow evenly across the filter strip. Immediately
repair any defects in the flow spreader.
If ruts develop, fill them with coarse soil, level the surface and reseed.
5
Rain Gardens
A rain garden is a shallow depression that is planted with deep-rooted native plants and grasses. The
garden should be positioned near a runoff source like a downspout, driveway or at the lowest point of
parcel/property to capture rainwater runoff and stop the water from reaching the stormwater system.
Figure 6. Photograph of a typical Rain Garden.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-10 Meet public expectations for aesthetics.
Inspection
Inspect sites following major rainfall events for erosion for erosion and flooding.
Inspect rain garden for dead or dying vegetation, and replace as needed.
Mosquito Control
Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance
begins.
Cleaning
Remove litter when litter accumulates.
Remove sediment when it accumulates to 10 percent of the designed rain garden depth. Sediment
removal should be undertaken during the summer months (drier time of the year).
6
Material Handling
Disposal of waste, e.g. sediment or standing water, from the maintenance of these facilities shall
be conducted in accordance with federal, state, and local regulations.
Vegetation Management
Prune and weed swale to maintain appearance.
Replace mulch as needed.
Repairs
Replace plants as needed.
Replace mulch as needed.
7
Detention Ponds/Facility
Detention pond facilities are designed to hold and slowly release stormwater by use of a pond and a
specially designed control structure. Styles vary greatly from well-manicured to natural appearing.
Generally, native vegetation is preferred for reduced maintenance and enhance wildlife habitat. Some
facilities are designed to appear as natural water bodies or are in a park- like setting.
Figure 7. Photograph of a typical Detention Facility.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-3 Avoid or minimize vegetation removal.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-10 Meet public expectations for aesthetics.
Inspection
Facilities should be inspected, at a minimum, once a year. Inspect the facility for litter, dead
vegetation, invasion of trees and noxious weeds, accumulated sediment, oil and other pollutants.
Structural BMPs should also be inspected (i.e., outlet and inlet structures, pond berms, etc.) for
functionality. Identify pollutant sources to the facility.
Mosquito Control
Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance
begins.
8
Cleaning
Remove litter when litter accumulates.
Remove any pollutants greater in volume then a surface sheen.
Remove trees and noxious weeds that are growing within the pond, on side slopes/berms, or
within the emergency overflow area.
Remove sediment when it accumulates to 10 percent of the designed pond depth. Sediment
removal should be undertaken during the summer months (drier time of the year). Ponds are not
to be altered from the original approved design without prior permission from Augusta
Engineering Department.
Material Handling
Disposal of waste, e.g. sediment or standing water, from the maintenance of these facilities shall
be conducted in accordance with federal, state, and local regulations.
Vegetation Management
Mow, or weed trim, vegetation to match surrounding area or sustain any other intended use of the
facility, such as wildlife habitat or recreation area.
Use mechanical methods to control weeds. Pesticides, herbicides and fertilizers are not to be used
in stormwater control facilities.
Trees are not allowed to grow in the pond, on emergency overflows, or on berms. Trees can
block flows and roots can lead to berm failure.
Trees and shrubbery may be allowed to grow around the perimeter of the pond unless growth
interferes with the facility function or maintenance activities.
Repairs
Repair and seed bare areas. Repair eroded slopes when rills form. Use cover BMP’s on exposed
soils.
Repair Structural BMPs.
Special Note: If berms or dams show signs of settlement or sinkholes, serious problems may be
occurring. Consult a licensed professional engineer to determine the cause of the settlement or
sinkhole. Spillway areas should be completely covered by minimum of 12-inches of rock. Design
modifications to any storm sewer facility cannot be made without prior approval from the
Augusta Engineering Department.
9
Goat Ponds
Detention ponds are identified by AED. A list of goat ponds is presented in Appendix A. Goats are
used to control vegetation. Goats are examined by a Veterinarian to ensure that they healthy. Goats
are required to be microchipped, dewormed, and vaccinated for rabies and clostridium perfringens
types C and D, and tetanus (CDT). They also receive teeth and foot care. This ensures that all goats
are accounted for and receive good health care.
Figure 8. Photograph of a typical Goat Pond.
Maintenance Results
MR-3 Avoid or minimize vegetation removal.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-10 Meet public expectations for aesthetics.
Inspection
AAS initially goes out and check the security of the pond. If pond is not secured AED is notified
to make repairs necessary for security of the goats in the pond.
Facilities should be inspected, at a minimum, once a year. Inspect the facility for litter, dead
vegetation, invasion of trees, and noxious weeds.
Cleaning
Place goats in ponds when vegetation exceeds 18 inches.
AED is responsible for ensuring that the goats have water on a daily basis, and checking the
progress vegetation eating.
Once the vegetation has been eaten to a depth acceptable by AED, AAS is then responsible for
moving the goats to the next goat pond.
10
Vegetation Management
Place goats in ponds when vegetation exceeds 18 inches.
11
Infiltration Facilities (Forebays/Basins/Ponds/Trenches)
Infiltration facilities dispose of water by holding it in an area where it can soak into the ground. These
are open facilities that may either drain rapidly and have grass bases, or have perpetual ponds where
water levels rise and fall with stormwater flows. Infiltration facilities may be designed to handle all of
the runoff from an area or they may overflow and bypass larger storms.
Since the facility is designed to pass water into the ground, generally after passing through a sediment
trap/manhole, anything that can cause the base to clog will reduce the performance and is a large
concern. Generally, infiltration basins are managed like detention ponds, but with greater emphasis on
maintaining the capacity to infiltrate stormwater.
Figure 9. Photograph of a typical Infiltration Facility.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-3 Avoid or minimize vegetation removal.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-10 Meet public expectations for aesthetics.
Inspection
During the first year after construction, the sediment trap facility shall be monitored after
every large storm equal to or greater that 1.2-inch within a 24 hour rainfall event and quarterly
from September 1 through May 31 to ensure the facility is draining as intended.
Check once per year after a rainstorm to see if the facility is draining as intended. Inspect all
features of the facility annually.
A thorough inspection of the observation points should be made if there is a decrease in
retention basin capacity. Inspection points can include monitoring ports built into the base of
the facility and water table depth monitoring wells. Water levels in these inspection points can
12
provide information about the performance of the facility. It will probably require a Georgia
licensed professional engineer to interpret the information.
Identify and remove pollutant sources to the facility. Inspect the facility for oil and other
pollutants and remove any pollutants greater in volume than a surface sheen.
Cleaning
Trash is to be removed as it accumulates.
Remove sediment when it accumulates to 4-inches or if the facility does not drain between
storms or meet 90 percent of design capabilities.
If the facility has a sediment trap/manhole, clean out the sediment when one-half foot
accumulates.
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Vegetation Management
Mow, or weed trim, vegetation to match surrounding area or sustain any other intended use of
the facility, such as wildlife habitat or recreation area.
Trees should not be allowed to grow in the pond, over the trench, on emergency overflows, or
on berms that are greater than 4-feet in height. Trees can block flows and roots can lead to berm
failure. Remove any trees growing on emergency overflows, berms greater than 4-feet in height,
or within the pond.
Repairs
If the facility is overflowing for a storm that is it was designed to infiltrate, it needs to be
repaired. This may require removing accumulated sediment and cleaning or rebuilding the
system so that it works according to design.
Repair and seed bare areas. Repair eroded slopes when rills form. Use cover BMP’s on exposed
soils.
Spillway areas should be completely covered with more a minimum of 12-inches of rock.
13
Wet Bio-filtration Ponds, Swales, and Treatment Wetlands
Wet bio-filtration swales and treatment wetlands use dense wetland vegetation and settling to filter
sediment and oily materials out of stormwater. These stormwater treatment devices must be properly
maintained to sustain pollutant removal capacity. In some cases, biofiltration swales that were designed
to drain between storms remain wet and need to be rebuilt or converted to wetland swales. A designed
wet biofiltration swale uses wetland plants instead of grass.
Figure 10. Photograph of a typical bio-filtration facility.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-10 Meet public expectations for aesthetics.
Inspection
Swales are easy to inspect at least every 6 months, and need to be well maintained to treat
stormwater. Make visual inspections for problems such as bare ground, sediment and oily
material.
Identify and remove sources of pollutants to the swale.
Cleaning
Clear inlets and outlets of debris in order to prevent blockage. Remove litter and trash when it
collects.
Where possible, use a rake and/or shovel to remove sediment accumulations greater than
3-inches thick in 10 percent of the treatment area.
14
Vegetation Management
If there is a problem with grass dying due to the swale being flooded during the wet season, there
are two options: plant varieties that can stand being flooded or find a way to fix the swale so it
drains better.
Outside of the treatment area, preserve healthy vegetation or reestablish vegetation where
needed. Seed bare spots. Use cover BMP’s on bare soils.
Stormwater control facilities are, in effect, water body buffers in which pesticides and fertilizer
are not used.
Repairs
Often swales have problems due to flooding or erosion. Where possible, correct the underlying
problem before trying to repair the symptom.
Repair any defect that causes the wet swale to dry out during the wet season.
15
Drainage Ditches
Ditches are often manmade open-channels that carry only stormwater. These ditches are maintained to
prevent localized flooding by draining stormwater. Maintenance includes removing sediment, debris,
litter, and overgrown vegetation.
Many manmade drainage ditches carry water when it is not raining. This water comes from
groundwater seepage and wetlands.
Figure 11. Photograph of a typical drainage ditch.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-3 Avoid or minimize vegetation removal.
MR-4 Preserve native plants.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
Inspection
Inspect ditches during routine site maintenance or at least once per year.
Mosquito Control
Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance
begins.
Cleaning
Drainage ditches should be cleaned during the growing season, when it’s easiest to reestablish
vegetation.
If feasible, remove small amounts of sediment by hand when performing routine site
maintenance.
16
Vegetation should only be removed when it reduces free movement of water through the ditch.
Never remove more vegetation than is absolutely needed.
Only remove sediment when it reaches 20 percent of the ditch depth or affects the historic or
designed hydraulic capacity.
Alternate cleaning areas with undisturbed areas, leaving undisturbed sections to act as sediment
trapping filters between worked areas.
Trap sediment that is generated by ditch maintenance to keep it from entering water bodies.
Use sediment-trapping BMP’s such as bio-filter bags or check dams at the lower end of the
ditch.
Prevent sediment from eroding when ditch work is performed. Perform work during dry weather
unless there is an emergency, such as property or road flooding.
Vegetate bare soils by hydroseeding or cover bare soils with an approved BMP. Hand seed for
smaller areas.
17
II. STORMWATER STRUCTURES
Catch Basins and Curb Inlets
Catch basins and curb inlets trap sediment and some oils that are washed off the road surface during a
storm event. This sediment and the oils if not removed from the basins and inlets have the potential to
pollute water bodies. They need to be inspected and cleaned at a minimum annually, more often if
necessary; to remove accumulated sediment, fluids, and trash.
Figure 12. Photograph of typical catch basins and curb inlets.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, facilities, and property from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
18
Inspection
Inspect 20% of catch basins and curb inlets at least once per year, more often if necessary.
Periodically inspect the catch basin or curb inlets and surrounding areas for pollutants, such as
leaks from dumpsters, minor spills, and oil dumping. Act to have the pollutant source removed.
Ensure that grass clippings and leave debris is not being blown into the streets and stormwater
inlets.
Cleaning
Clean catch basins and curb inlets when they become one third full in order to maintain
sediment-trapping capacity. Catch basin, curb inlet, and manhole cleaning should be performed
in a manner that keeps removed sediment and contaminated water from being discharged back
into the storm sewer.
Clean putrid materials from the catch basins and curb inlets when discovered or reported. Keep
the inlet grates cleared of debris and litter.
Safety
Work inside underground structures (e.g. manholes) requires special OSHA-required confined
space equipment and procedures. The most practical option may be to contract with a sewer-
cleaning contractor for this work.
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Repairs
Repair any damages that prevent the catch basin or curb inlet from functioning as designed. An
example is a broken or missing outlet elbow.
Follow the Procedures described under the Activity: Installation, Repair, and Replacement of
Enclosed Drainage Systems.
19
Debris Barriers/Trash Racks
Debris barriers and trash racks are barred covers to pipe openings. They prevent large objects from
entering pipes and keeps pets and people out of the pipes as well.
Figure 13. Photograph of a typical trash rack and debris barrier.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-5 Protect public safety and health.
MR-6 Prevent catastrophic infrastructure failures.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
Inspection
Inspect debris barriers and trash racks at least twice a year before and after the Fall season.
20
Cleaning
Clean debris barriers and trash racks when debris is plugging more than 20 percent of the
openings.
Repairs
Immediately replace missing racks and bars.
Replace bars that are deteriorated to the point where they may be easily removed. Straighten bent
bars back into position.
21
Energy Dissipaters
Energy dissipaters are critical for preventing erosion at storm drain outfalls. There are a variety of
designs, including check dams, wire gabion baskets, hay bales, rock splash pads, trenches, and specially
designed pools or manholes.
Figure 14. Photograph of a typical energy dissipater.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
Inspection
Inspect at least once per year.
Cleaning
Remove any accumulated litter.
Repairs
Rock splash pads: replace missing or moved rocks to cover exposed soil and meet design
standards.
Dispersion trenches: repair conditions that cause concentrated flow along the trench. Clean pipe
perforations when one-half of them are plugged or if flows bypass or overflow the trench.
22
Manholes
Manholes are large cylindrical vaults usually set at stormwater pipe connections. Unless you have
OSHA approved training and equipment, never enter a manhole. There is a considerable risk of
poisonous gas and injury.
Figure 15. Photograph of a typical manhole.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from
becoming pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
Inspection
Remove cover and inspect the manhole once per year. Check frame and lid for cracks and wear,
such as rocking lids or lids move by traffic.
Cleaning
Clean manholes when there is a blockage of the stormwater channel. Cleaning should be
performed in a way that ensures removed sediment and water is not discharged back into the
storm sewer.
Safety
Never enter a confined space without proper training and safety gear. Work inside
underground structures requires special OSHA-required confined space equipment and
procedures. The most practical option may be to contract with a sewer-cleaning contractor.
23
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Removed sediment must be disposed of in the garbage as solid waste. Contaminated water
should be disposed of in a sanitary sewer after oils are removed using oil absorbent materials or
other mechanical means.
Repairs
Repair all security and access features so they are fully functional. This includes locking lids,
cover, and ladder rungs.
Replace broken parts or lids that rock or are moved by traffic.
24
Flow Control Structures/Flow Restrictors
Flow control structures and flow restrictors direct or restrict flow in or out of a facility. Outflow controls
on detention facilities are a common example where flow control structures slowly release stormwater at
a specific rate. If these flow controls are damaged, plugged, bypassed, or not working properly, the
facility could overtop or be releasing water at too high of a rate. This would likely damage streams
habitat and property. Site plans should have detailed drawings showing how the flow control structures
should appear. Consult a Georgia Licensed Professional Engineer, or the Augusta Engineering
Department for assistance.
Figure 16. Photograph of a typical flow control structure.
Maintenance Results
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-9 Protect infrastructure.
Inspection
Inspect at least once per year for all features listed under Cleaning and Repairs, or when a facility
does not drain properly or other problems occur.
Cleaning
Remove sediment within 18-inches of the bottom of an orifice, or orifice plate. Remove trash and
debris that may block the orifice, or orifice plate.
Remove any trash or debris that may block an overflow pipe.
Safety
Work inside underground structures requires special OSHA-required confined space equipment
and procedures. The most practical option may be to contract with a sewer-cleaning contractor.
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
25
Repairs
Repair or replace to original design specification any outlet orifice that is enlarged, bypassed, or
damaged.
Make certain that overflow outlets are not blocked.
Structures should be securely in place and within 10 percent of vertical.
Repair outlet pipe structures that have leaking connections or holes not specified by the design.
Repair or replace a non-functional or damaged cleanout gate.
Repair or replace damaged orifice plates to original design specification.
No outflow controls can be modified without the approval of the Augusta Engineering
Department (AED).
26
Storm Sewer/Drain Pipe
Storm sewer pipes convey stormwater. Storm pipes are constructed of many different types of materials.
Storm pipes are cleaned to remove sediment or blockages when problems are identified. Storm pipes
must be clear of obstructions and breaks to prevent localized flooding.
Figure 17. Photograph of a pipe.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
MR-9 Protect infrastructure.
Inspection
Storm sewer pipes shall be inspected when catch basins and/or field inlets are inspected.
Cleaning
Clean pipes when sediment depth is greater than 20 percent of pipe diameter. When cleaning a
pipe, minimize sediment and debris discharges from pipes to the storm sewer. Install
downstream debris traps (where applicable) before cleaning and then remove material.
Generally, use mechanical methods to remove root obstructions from inside storm sewer pipes.
Do not put root-dissolving chemicals in storm sewer pipes.
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Safety
Work inside underground structures requires special OSHA-required confined space equipment
and procedures. The most practical option may be to contract with a sewer-cleaning contractor.
Materials Handling
Sediment and debris from pipes should be disposed in the garbage as solid waste. Pick out any
rocks first.
Repairs
Repair or replace pipes when a dent or break closes more than 20 percent of the pipe diameter.
Repair or replace pipes damaged by rust or deterioration.
28
Underground Detention Systems
Some detention systems consist of underground tanks or vaults that are usually placed under paved
areas. They hold and slowly release stormwater runoff from roofs and pavement. Tanks and vaults are
confined spaces where work requires special OSHA-required training and equipment.
Figure 18. Diagram of a typical underground detention system.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-9 Protect infrastructure.
Inspection
Inspect annually underground capacity structures.
Periodically inspect the manhole and surrounding areas for pollutants such as leaks from
dumpsters, minor spills, and oil dumping. Take action to have the pollutant source removed.
Cleaning
Remove trash and litter from the vault, inlet, and piping. Clean air vents that have one-half of
their area plugged.
Remove sediment when it accumulates to 1/10th the depth of a rectangular vault or 1/10th the
diameter of a round tank or pipe.
Safety
Work inside underground structures requires special OSHA-required confined space equipment
29
and procedures. The most practical option may be to contract with a sewer-cleaning contractor.
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Removed sediment must be disposed of in the garbage as solid waste. Contaminated water
should be disposed of in a sanitary sewer after oils are removed using oil absorbent materials or
other mechanical means. Used oil absorbents should be recycled or disposed according to the
manufacture instructions.
Repairs
Repair any cracked or defective plates or baffles. Cracks are repaired so that no cracks greater
than ¼-inch are present.
Any part of a tank or pipe that is bent out of shape more than 10 percent of its design shape must
be replaced or repaired.
Repair any joints that are cracked and allow soil into the facility.
Repair all security and access features so they are fully functional. This includes locking lids,
covers, and ladder rungs.
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III. RIGHTS-OF-WAY
Principle Arterials Streets/Roadways (Primary)
Principle Arterials, sometimes referred to as Secondary Arterials are streets or roadways that serve the
highest traffic volume corridors and the longest trip. It provides travel between business districts and
outlying residential areas between major city/county communities and between suburban centers, and
connects communities between to major state and interstate highways.
Figure 19. Typical principal arterial.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-10 Meet public expectations for aesthetics.
Inspection
Visually inspect at least on a bi-weekly basis during the growing season (April – October), and
once a month during the non-growing season.
Inspection should include growth of vegetation, and trash, debris, and siltation build-up.
Cleaning
Primary Arterials are to be cleaned at least once a month during the growing season, or on an as needed
basis.
Step 1: Remove trash and litter within county rights-of-way.
Step 2: Mow grass within county rights-of-ways if necessary.
Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not
have curb and gutter would require street sweeping at the request of citizens, or inspection.
31
Safety
Work within the rights-of-way requires traffic control measures based on the Manual for
Uniform Traffic Control Devices (MUTCD).
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Repairs
During visual inspection should also include curb and gutter, street/roadway, pavement
markings, and sidewalks for immediate repairs.
32
Minor Arterials Streets/Roadways (Secondary)
Minor Arterials, sometimes referred to as Secondary Arterials are streets or roadways that interconnect
and augment primary arterials. No or limited access is allowed from residential lots.
Figure 20. Typical minor arterial.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-10 Meet public expectations for aesthetics.
Inspection
Visually inspect at least on a monthly basis during the growing season (April – October), and at
least every two months during the non-growing season.
Inspection should include growth of vegetation, and trash, debris, and siltation build-up.
Cleaning
Minor Arterials are to be cleaned at least once a month during the growing season, or on an as needed
basis.
Step 1 - Remove trash and litter within county rights-of-way.
Step 2 – Mow grass within county rights-of-ways if necessary.
Step 3 – Street sweep along corridors that have curb and gutter. Streets and roadways that do not
have curb and gutter would require street sweeping at the request of citizens, or inspection.
33
Safety
Work within the rights-of-way requires traffic control measures based on the Manual for
Uniform Traffic Control Devices (MUTCD).
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Repairs
During visual inspection should also include curb and gutter, street/roadway, pavement
markings, and sidewalks for immediate repairs.
34
Industrial/Commercial Collector Streets/Roadways
Industrial/Commercial Collectors are streets or roadways that collect traffic to and from industrial or
commercial areas and distribute it to arterial streets/roadways.
Figure 21. Typical collector street.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-10 Meet public expectations for aesthetics.
Inspection
Visually inspect at least on a monthly basis during the growing season (April – October), and at
least every two months during the non-growing season.
Inspection should include growth of vegetation, and trash, debris, and siltation build-up.
Cleaning
Industrial/Commercial Collectors are to be cleaned at least once every two (2) month during the
growing season, or on an as needed basis.
Step 1: Remove trash and litter within county rights-of-way.
Step 2: Mow grass within county rights-of-ways if necessary.
Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not
have curb and gutter would require street sweeping at the request of citizens, or inspection.
35
Safety
Work within the rights-of-way requires traffic control measures based on the Manual for
Uniform Traffic Control Devices (MUTCD).
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Repairs
During visual inspection should also include curb and gutter, street/roadway, pavement
markings, and sidewalks for immediate repairs.
36
Residential Local Streets/Roadways
Residential Local Streets are streets or roadways that carry traffic between residential lots, or traffic
having its origin or destination within the immediate neighborhood.
Figure 22. Typical residential street.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-10 Meet public expectations for aesthetics.
Inspection
Visually inspect at least once on a quarterly basis during the growing season (April – October),
and at least once a year during the non-growing season.
Inspection should include growth of vegetation, and trash, debris, and siltation build-up.
Cleaning
Residential Local Streets are to be cleaned at least once a year during the growing season, or on an as
needed basis.
Step 1: Remove trash and litter within county rights-of-way.
Step 2: Mow grass within county rights-of-ways if necessary.
Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not
have curb and gutter would require street sweeping at the request of citizens, or inspection.
37
Safety
Work within the rights-of-way requires traffic control measures based on the Manual for
Uniform Traffic Control Devices (MUTCD).
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
Repairs
During visual inspection should also include curb and gutter, street/roadway, pavement
markings, and sidewalks for immediate repairs.
38
IV. MISCELLANEOUS ITEMS
Fences and Gates
Fences are installed around the perimeter of storm sewer facilities as a means of protecting the public, as
they restrict entrance to the facility. Gates are installed to allow for maintenance access. Gates will be
secured shut, typically with a lock system that allows access to the City maintenance crew.
Figure 23. Typical fence/gate.
Maintenance Results
MR-5 Protect public safety and health.
MR-7 Maintain or restore the intended infrastructure function.
MR-9 Protect infrastructure.
Inspection
Inspect fences and gates during facility maintenance.
Repairs
Repair any opening that allows entry into the facility, including access beneath the fence.
Replace any missing gates.
Repair broken gate hinges or gates which do not close and lock properly.
39
Access Roads and Easements
Most stormwater facilities have access roads to bring in heavy equipment for facility maintenance. These
roads should be maintained for inspection access and ease of equipment access.
Figure 24. Typical fence/gate.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-10 Meet public expectations for aesthetics.
Inspection
Inspect once a year or when facilities are maintained.
Cleaning
Remove litter when mowing or when there is any accumulation. Remove any debris that blocks
roads or may damage tires.
Vegetation Management
Manage vegetation as for the rest of the facility. Trees and shrubs may be removed from access
roads and easements if they block access for necessary maintenance or will prevent or harm
intended stormwater facility function.
Repairs
Correct any bare or eroded soils by seeding or a cover BMP.
Repair road surfaces when they may lead to erosion or limit equipment access.
40
Street Sweeping
Street sweeping is performed as a means of removing sand, dirt, and litter from streets and curb gutters.
Sweeping also reduces dust during dry weather. Street sweeping is also part of storm sewer maintenance
procedure because it limits the amount of sediment washed into the storm sewer facilities. The water
quality procedure for street sweeping focuses on sediment removal and disposal. Reducing the amount of
sediment washed into catch basins, curb inlets, detention facilities, and other facilities can save money
because sweeping is generally cheaper than removing sediment from the facilities. Sweeping also helps
protect facilities from clogging with sediment.
Figure 25. Typical street sweeper.
Maintenance Results
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-5 Protect public safety and health.
MR-10 Meet public expectations for aesthetics.
Inspection
Inspect on a weekly basis, depending on traffic volumes.
Cleaning
Sweep the site to help keep sediment from entering storm sewer systems and water bodies.
Sweeping is especially useful for cleaning up work areas.
Sweeping can be as easy as using a couple of push brooms or as involved as using mechanical
methods.
Materials Handling
Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with
federal, state, and local regulations.
41
V. REPAIR/REPLACEMENT ACTIVITIES
Installation, Repair, and Replacement of Enclosed Drainage Systems
This includes tasks such as repair and replacement of pipe, catch basins, field inlets, curb and gutter,
inlet and outlet structures, and manholes. It also includes drainage projects that add new pipes, catch
basins, or infiltration structures.
Figure 26. Replacement project.
Maintenance Results
MR-1 Avoid or minimize sediment and pollutant discharges from the work area.
MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming
pollutant sources.
MR-7 Maintain or restore the intended infrastructure function.
MR-8 Prevent or reduce flooding.
Cleaning
Avoid or minimize vegetation removal. If work is near a stream or wetland, there are regulatory
requirements to must be met.
Prevent debris, oils, cleaning agents, and sediment from entering waterways.
Avoid or minimize work in wet weather. This will reduce the problems of containing sediment.
Carry spill control kit on-site to contain and clean up possible small spills in the work area, (e.g.
oil spills).
42
PART B: FINANCE AND PERSONNEL
Finance
The financial and accounting are an integral component of the stormwater program. Tasks, results, and
responsibilities are presented below ensure accurate reporting and transparency.
FINANCIAL REPORTING
Tasks Results Responsibility
Generate monthly collection reports to
AED and Administration.
Increase in more accurate planning and
forecasting. Also increase in
transparency.
Finance Department
& Utilities
Generate monthly expenditure reports
to AED and Administration.
Increase in more accurate planning and
forecasting. Also increase in
transparency.
Finance Department
& AED
Generate quarterly revenue reports to
Augusta Commission.
Increase transparency and accurate
program updates. AED & Finance
Generate quarterly expenditure reports
to Augusta Commission.
Increase transparency and accurate
program updates. AED & Finance
All stormwater activities (i.e., planning,
design, land acquisition, construction,
repairs, and operation and
maintenance) will be summarize
quarterly and presented to Augusta
Commission. It will also be placed in a
report format on the County's website.
(See example format on Page 48).
Increase transparency and accurate
program updates.
Engineering
Department
Information
Technology
Department
Generate annual stormwater summary
of revenue and expenditures, and
present to Commission and place on the
County's website.
Increase transparency and accurate
program updates.
Engineering
Department
Information
Technology
Department
Personnel
The County’s staff that is forecasted to be a part of the stormwater program is presented on Page 43.
Approximately 98% of the labor will come from AED, and the remaining from Planning and Zoning
(Floodplain Management). A combination of the City’s in-house maintenance crews, technical staff,
and administrative staff will be used heavily to accomplish stormwater activities (i.e., planning, design,
construction, repair, and maintenance).
43
AUGUSTA ENGINEERING DEPARTMENT
NO. PCN/HR TITLE GRADE SWU FTE
1 PWR0477007 Heavy Equipment Operator II 42 0.5
2 PWR0477004 Heavy Equipment Operator II 42 0.5
3 PWR0477006 Heavy Equipment Operator II 42 0.5
4 PWR0477003 Heavy Equipment Operator II 42 1
5 PWR0477005 Heavy Equipment Operator II 42 0.25
6 PWR0487001 Heavy Equipment Operator I 40 0.9
7 PWR0487002 Inventory Warehouse Clerk 40 0.25
8 PWR0487007 Heavy Equipment Operator I 40 0.25
9 PWR0628002 Road & Drainage Worker II 41 0.5
10 PWR0628003 Road & Drainage Worker II 41 0.5
11 PWR0628004 Tree Maintenance Worker III 42 0.5
12 PWR0638007 Road & Drainage Worker I 40 1
13 PWR0535007 Road & Drainage Worker I 40 1
14 PWR0638005 Road & Drainage Worker I 40 0.3
15 PWR0721004 Road & Drainage Supv III 45 0.5
16 PWR0721006 Road & Drainage Supv III 45 1
17 PWR0727002 Road & Drainage Supv II 43 0.75
18 PWR0254001 Engineering Maintenance Coordinator Mgr. 55 1
19 PWR0911002 Truck DriverII 42 0.3
20 PWR0911003 Truck DriverII 42 0.5
21 PWR0912001 Truck DriverIII 44 1
22 PWR0911004 Truck DriverII 42 1
23 PWR0901008 Truck DriverII 42 0.3
24 PWR0921001 Eng Maintenance Crew Leader 47 1
44
AUGUSTA ENGINEERING DEPARTMENT
NO. PCN/HR TITLE GRADE SWU FTE
25 PWR0921002 Eng Maintenance Crew Leader 47 1
26 PWR0300001 Eng Maintenance Coordinator I 49 1
27 PWR0300002 Eng Maintenance Coordinator I 49 1
28 PWR0300003 Eng Maintenance Coordinator I 49 1
29 PWR0300004 Eng Maintenance Coordinator I 49 1
30 PWR0300005 Eng Maintenance Coordinator I 49 1
31 PWR0300006 Eng Maintenance Coordinator I 49 1
32 PWR0300007 Eng Maintenance Coordinator I 49 1
33 PWR0300008 Eng Maintenance Coordinator I 49 1
34 PWR0300009 Eng Maintenance Coordinator I 49 1
35 PWR0xxxxxx Work Order/Work Request Analyst 49 0.75
36 PWR0xxxxxx Engineering Business Manager 59 0.5
37 PWR0xxxxxx Accountant I 47 0.5
38 PWR0xxxxxx Accountant I 47 0,5
39 STO0477001 Heavy Equipment Operator II 42 1.00
40 STO0487001 Heavy Equipment Operator I 40 0.25
41 STO0487002 Heavy Equipment Operator I 40 1.00
42 STO0487005 Heavy Equipment Operator I 40 0.30
43 STO0487006 Heavy Equipment Operator I 40 0.30
44 STO0487007 Heavy Equipment Operator I 40 0.25
45 STO0487008 Heavy Equipment Operator I 40 0.25
46 STO0487010 Heavy Equipment Operator I 40 0.25
47 STO0487011 Heavy Equipment Operator I 40 0.25
48 STO0607011 Work Detail Supervisor 43 1.00
45
AUGUSTA ENGINEERING DEPARTMENT
NO. PCN/HR TITLE GRADE SWU FTE
49 STO0607012 Work Detail Supervisor 43 1.00
50 STO0628002 HAZMAT Operator 45 0.50
51 STO0638001 Road & Drainage Worker II 41 1.00
52 STO0721001 Property & Maint Supv II 43 0.30
53 STO0901005 Truck Driver II 42 0.30
54 STO0911001 Truck Driver II 42 0.50
55 STO0911002 Truck Driver II 42 0.25
56 STO0911004 Truck Driver II 42 0.50
57 STO0911006 Truck Driver II 42 0.50
58 STO0911008 Truck Driver II 42 0.50
59 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00
60 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00
61 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00
62 PWA0010001 ACCOUNTANT I 47 0.50
63 PWA0046001 ADMINISTRATIVE ASSISTANT III 44 0.25
64 PWA0052001 ADMINISTRATIVE ASSISTANT II 43 0.25
65 PWA0105001 ASSISTANT DIRECTOR 61 0.50
66 PWA0863001 SR ENGINEERING INSPECTOR 46 0.10
67 PWA0217001 CHIEF SURVEYOR 55 0.90
68 PWA0254001 CONSTRUCTION ENGINEER 55 1.00
69 PWA0252001 CONST & DRAINAGE ENGINEER 55 0.90
70 PWA 0350001 ENGINEERING MANAGER 59 1.00
71 PWA0354001 Sr. DESIGN ENGINEER 53 0.90
72 PWA0254002 CONSTRUCTION ENGINEER 55 0.50
46
AUGUSTA ENGINEERING DEPARTMENT
NO. PCN/HR TITLE GRADE SWU FTE
73 PWA0356001 DIRECTOR 63 / SE II 0.25
74 PWA0393001 ENGINEERING INSPECTOR II 44 0.50
75 PWA0862001 ENGINEERING INSPECTOR I 43 0.50
76 PWA0393002 ENGINEERING INSPECTOR II 44 0.50
77 PWA0396001 CHIEF ENGINEERING INSPECTOR 48 0.20
78 PWA0398001 MS4 SUB-ENGINEER 48 1.00
79 PWA0476001 Junior Surveyor 43 0.90
80 PWA0864001 Junior Surveyor 43 0.90
81 PWA0559001 LAND ACQ AGENT II 46 0.25
82 PWA0559002 LAND ACQ AGENT II 46 0.25
83 PWA0561001 LEAD DESIGN ENGINEER 57 0.80
84 PWA0825001 SR DRAFTSMAN 44 0.90
85 PWA0849001 Sr. Traffic Mgmt. Specialist 55 0.00
86 PWA0905001 ENGINEERING INSPECTOR II 44 0.25
87 PWA0362002 ENGINEERING INSPECTOR I 43 0.25
88 STE0010001 ACCOUNTANT I 47 0.50
89 STE0055001 ADMINISTRATIVE ASSISTANT II 43 0.75
90 STE0393001 ENGINEERING INSP II 44 0.20
91 STE1393002 ENGINEERING INSP II 44 0.20
92 STE0556001 LAND ACQ AGENT III 48 0.10
93 STE0559001 LAND ACQ AGENT II 46 0.10
94 STE0564001 LAND ACQ MGR 59 0.25
95 STE0774001 CONSTRUCTION MGR 59 1.00
96 STE0817001 ENGINEERING DATA TECH I 37 0.75
47
AUGUSTA ENGINEERING DEPARTMENT
NO. PCN/HR TITLE GRADE SWU FTE
97 STE1392001 ENGINEERING INSP I 43 0.20
98 STE5555001 LAND ACQ AGENT II (TEMP) 46 0.10
99 STE7045001 FINANCE MANAGER 53 0.50
100 PWT0052002 TRAFFIC DATA ANALYST 46 0.50
101 PWT0105001 ASSISTANT DIRECTOR 61 0.10
102 PWT0821002 LEAD Operations Manager-Eng 57 1.00
103 STE1392001 ENGINEERING INSP I 43 0.20
104 STE5555001 LAND ACQ AGENT II (TEMP) 46 0.10
105 STE7045001 FINANCE MANAGER 53 0.50
106 PWT0052002 TRAFFIC DATA ANALYST 46 0.50
107 PWT0105001 ASSISTANT DIRECTOR 61 0.10
108 PWT0821002 LEAD Operations Manager-Eng 57 1.00
109 Engineer Customer Service Manager 49 1.00
110 PWR0251001 SWU Engineering Specialist 59 1.00
AUGUSTA PLANNING DEPARTMENT
111 Planning Director 63 0.05
112 Floodplain Manager 1.00
113 Planning Manager 0.05
114 Admin. Asst. 0.15
115 Zoning Administrator 0.40
116 Admin. Manager 0.15
117 GIS Support 0.20
48
Augusta Engineering Department
Stormwater Infrastructure
Project Summary
Project Summary: Dewey Gray Circle Catch Basin/Curb and Gutter Repair
Project Description: Project involves replacing a double wing catch basin, replacing 100 feet of curb and gutter, and resurfacing on Dewey G
ray.
Stormwater Category: Repair
Start Date: 8/22/13 Finish Date: 9/13/13 Watershed: Rae’s Creek
Budget Amount Expended Balance
Design Cost: $0 $0 $0
Right-Of-Way Cost: $0 $0 $0
Construction Cost: $35,000 $31,250 $3,750
GRAND TOTAL: $35,000 $31,250 $3,750
BEFORE DURING AFTER
49
Project Location
Project Location
50
APPENDIX A – LIST OF GOATS PONDS
GOAT PONDS
3445 Mutimer Drive
1705 Rusk Drive
4314 Sanderling Drive
2424 Bristol Place
2440 Orchard Drive
4028 Ramswood Drive
3911 Union Grove Cir.
2113 Bradley Ct.
1919 Mitchell Place
2027 Walton Farms Drive
3446 Saddle Horn Run
3847 Crest Drive
4360 Creekview Drive
2619A Anthony Dejuan Parkway
1145 Walton Trail
2706 Spirit Creek Road
3692 Bransbury Place
51
APPENDIX B – MAP OF ROADS TO BE MOWED
Engineering Services Committee Meeting
2/23/2016 1:20 PM
AED - Stormwater SOP –Draft
Department:Engineering
Presenter:Abie Ladson
Caption:Review and approve Stormwater Standard Operations Procedures
(SOP) Manual, as requested by AED.
Background:Augusta Commission approved as part of Ordinance No. 7498 to
establish and implement a Standard Operations Procedure (SOP)
for field, key office, and administrative activities.
Analysis:AED is prepared to follow the proposed SOP once approved by
the Commission. During the first year there may be minor
adjustments to the SOP. AED recommends Commission approval
if the adjustments are 20% or more, and/or considered major.
Financial Impact:N/A
Alternatives:1) Approve 2) Do not approve and revise.
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Board of Health Mosquito Control Program
Department:
Presenter:
Caption:Receive report from the Engineering Department and Richmond
County Board Heath regarding the BOH Mosquito Control
Program as it relates to "standing water" especially in the East
Augusta Area. (Requested by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Haynes Station Phase 3 Subdivision Dedication
Department:Engineering Department
Presenter:Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase III.
Background:The final plat for Haynes Station, Phase III, was approved by the
Commission on February 18, 2014. The subdivision design and
plat for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase III. 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Haynes Station Phase V Subdivision Dedication
Department:Engineering Department
Presenter:Abie L. Ladson, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase V.
Background:The final plat for Haynes Station, Phase V, was approved by the
Commission on March 17, 2015. The subdivision design and plat
for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase V. 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Issuance of Water Advisory
Department:Clerk of Commission
Presenter:
Caption:Task the Utilities Director with providing a time-line leading up to
the issuance of the water advisory. Explain how the
miscommunication with EPD caused the premature lifting of the
advisory. Provide an after action report to reflect lessons learned
and future actions to be taken to create a smoother transition when
other water advisories are implemented. Time is of the essence
during this period of terrorist activity. Provide any other pertinent
information. (Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on February 9, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB# 371-041110-T13045129
for Supplemental Agreement Number Two in the amount $25,000 for the
North Leg Improvements project funded from TIA project account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
500,000$
TIA CONSTRUCTION 245,136$
TIA Project 6,000$
751,136$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
CPB#371-041110-T13045129
CAPITAL PROJECT BUDGET
North Leg Road Corridor Improvements
TIA Project Budget
(Wrightsboro Road to Sibley Road)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 11.11.2015
Augusta-Richmond County, Georgia CPB#371-041110-T13045129
CAPITAL PROJECT BUDGET
North Leg Road Corridor Improvements
SOURCE OF FUNDS CPB CPB
TIA Project Funds (500,000)$ (500,000)$
371-04-1110-5212115/T13045129-5212115
TIA CONSTRUCTION
371-041110-T13049129 (245,136) (245,136)
TIA Discretionary (6,000) (6,000)
TOTAL SOURCES:(745,136)$ (6,000) (751,136)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13045129-5212115 500,000$ 6,000$ 506,000$
TIA CONSTRUCTION
371-041110-5414110-T13045129 245,136$ 245,136$
TOTAL USES:745,136$ -$ 751,136$
2 of 2 11.11.2015
(SA02 – For changes more than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Wolverton & Associates, Inc.” Consultant, entered into a contract with Augusta-
Richmond County on “February 18, 2014”, for the “North Leg Road Improvements ”, Project No.
371-041110-T13045129, File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services
for the Construction Administration-Phase I
It is agreed that as a result of the above described modification the contract amount is increased
by $25,000.00 from $481,000.00 to a new total of $506,000.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “Wolverton & Associates, Inc.”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2016.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Wolverton & Associates, Inc.
AUGUSTA, GEORGIA
Honorable Mayor Hardie Davis, Jr.
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: __________________________
Title: ___________________________
Augusta Richmond County Project Number(s): 371-041110-T13045129
Supplemental Agreement Number: 2
Purchase Order Number: P242183
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Engineering Services Committee Meeting
2/23/2016 1:20 PM
North Leg Road Improvements - Phase 1- BID ITEM #15-222
Department:Engineering
Presenter:Abie L. Ladson - Director
Caption:Approve funding for the Design Consultant Services
Supplemental Agreement Two to Wolverton & Associates, Inc.,
in the amount of $25,000.00 for the North Leg Improvements
Project as requested by the AED.
Background:North Leg Improvements is one (1) of fifty (50) City of Augusta,
Georgia TIA (aka TSPLOST) projects. Project limits are
approximately 0.20 miles south of the intersection of Wrightsboro
Road and North Leg Road and approximately 0.17 miles north of
the intersection. The total project length is approximately 0.79
miles. This project consists of realigning two intersections
(Wrightsboro Road with North leg Road/Jackson Road and Sibley
Road with North Leg Road), addition of turn lanes, adding curb &
gutter, sidewalks and a storm sewer. This Project will be
completed in two phases (Phase 1 and Phase 2). Phase I scope
consist of clearing the right-of-way and maintaining soil and
erosion control measures throughout the corridor. Phase I purpose
is to allow utility companies (e.g., electrical, gas, cable, etc.) to
relocate their facilities before commencing construction work on
the corridor (Phase II). In February 2014, commission approved
award of design phases of the project to Wolverton & Associates,
Inc. On December 1, 2015 Augusta Commission awarded
Construction contract to Reeves Construction Company. Phase1
of roadway improvements requires design related coordination
with utilities relocation, resolution of utility conflicts, and request
for field information that warrants design engineer services.
Analysis:In February 2014, commission approved award of design phases
of the project to Wolverton & Associates, Inc. This supplemental
agreement covers services during construction phase for
contractor request for field information, utility conflicts
assessment & resolution, and attending construction progress
meetings.
Financial Impact:Funds are allowable in Project TIA and TIA Discretionary
($6,000) funds.
Alternatives:1). Approve funding for the Design Consultant Services
Supplemental Agreement Two to Wolverton & Associates, Inc in
the amount of $25,000.00 for the North Leg Improvements Project
as requested by the AED. 2). Do not approve and find alternative
to complete the project and meet TIA project completion
requirements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA Funds 371-041110-5414110/T13049129-5414110
TIA Discretionary ($6,000)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110/T13048130 and to approve
funding for the Old Waynesboro Road over Spirit Creek (Bridge Replacement)
Supplemental Agreement Number Two in the amount of $53,306.75.
Funding is available in the project TIA funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
165,000$
150,800$
2,621,010$
SPLOST 1,357,525$
TIA Construction 53,310$
4,347,645$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
TIA Construction
CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
TIA Design
TIA Discretionary
Change Number Three
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 2.8.2016
Augusta-Richmond County, Georgia CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds (165,000)$ (165,000)$
371-04-1110-5212115/T13048130
TIA Discretionary Funds (150,800)$ (150,800)$
TIA Funds
371-04-1110-5414110/T13048130 (2,621,010)$ (53,310)$ (2,621,010)$
SPLOST VI (1,357,525)$ (1,357,525)$
TOTAL SOURCES:(4,294,335)$ (53,310)$ (4,347,645)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13048130 315,800$ 315,800$
ENGINEERING
371-04-1110-5414110/T13048130 3,978,535$ 53,310$ 4,031,845$
TOTAL USES:4,294,335$ 53,310$ 4,347,645$
2 of 2 2.8.2016
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T13048130
Supplemental Agreement Number: 2
Purchase Order Number: 245213
WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond
County on March 18, 2014, for engineering design services associated with the Old Waynesboro
Road at Spirit Creek Project., File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering services
During Construction
It is agreed that as a result of the above described modification the contract amount is increased
by $53,306.75 from $315,402.00 to a new total of $368,708.75.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
This day of , 2016
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Old Waynesboro Rd Over Spirit Creek Bridge Replacement (RFP 13-210)
Department:Engineering
Presenter:Abie L. Ladson - Director
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Number Two to Civil Services, Inc. (CSI) in the
amount of $53,306.75 for the Old Waynesboro Rd over Spirit
Creek Bridge Replacement Project as requested by the AED.
Background:The Old Waynesboro Road over Spirit Creek Bridge Replacement
is a project from the “Approved Investment List” of TIA that was
approved by voters of the CSRA in July 31, 2012 referendum. In
March 2014, commission approved award of the Concept &
design phases of the project. On December 15, 2015 Augusta
Commission awarded Construction contract to ER Snell
Contractor. Construction phase of bridge improvements requires
resolution of utility conflicts, response to request for field
information, review & approval of structural and design related
various submittals, that warrants design engineer services.
Analysis:In March 2014, commission approved award of design phases of
the project to CSI. This supplemental agreement covers services
for contractor structural and design related various submittals for
review and approval, resolution of utility conflicts, response to
request for field information, and periodic construction
compliance inspections.
Financial Impact:Funds are allowable in Project TIA funds.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement two to Civil Services, Inc. (CSI) in the amount of
$53,306.75 for the Old Waynesboro Rd over Spirit Creek Bridge
Replacement Project as requested by the AED. 2). Do not approve
and find alternative to complete the project and meet TIA project
construction requirements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA funds 371-041110-T13048130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371041110-T13047216 for Supplemental
Agreement Number Two to Cranston Engineering in the amount of $35,095 for
the Scotts Way Over Rae's Creek - Bridge Replacement.
Funding is available in TIA project construction account number.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
132,590$
TIA Construction 898,708$
TIA Construction 35,095$
1,066,393$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
TIA Design
Change Number Two
PLEASE DO NOT PROCESS THIS COPY. ONCE ITEM IS APPRVED AN ORIGINAL WILL BE FORWARDED FOR
PROCESSING. QUESTIONS PLEASE CALL EXT 5070.
Page 1 of 2
2.8.2016
Augusta-Richmond County, Georgia CPB#371-041110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds ($132,590) ($132,590)
371-04-1110-5212115/T13047216
TIA Construction
371-04-1110-5414110/T13047216 ($898,708) ($35,095) ($933,803)
TOTAL SOURCES: ($1,031,298) ($35,095) ($1,066,393)
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13047216 $132,590 $132,590
ENGINEERING
371-04-1110-5414110/T13047216 $898,708 $35,095 $933,803
TOTAL USES:$1,031,298 $35,095 $1,066,393
Page 2 of 2
2.8.2016
(SA02 – For changes greater than $20,000)
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Cranston Engineering, Group P. C.” Consultant, entered into a contract with
Augusta-Richmond County on “March 18, 2014”, for the “Scotts Way Over Rae’s Creek-Bridge
Replacement ”, Project No. 371-041110-T13047216, File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services to cover
The Construction Phase Services
It is agreed that as a result of the above described modification the contract amount is increased
by $35,095.00 from $132,590.00to a new total of $167,685.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “Cranston Engineering Group, P. C.”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2016.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Hardie Davis, Jr
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: __________________________
Title: ___________________________
Augusta Richmond County Project Number(s): 371-041110-T13047216
Supplemental Agreement Number: 2
Purchase Order Number: P243637
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Scotts Way Over Rae’s Creek Bridge Replacement -CSA
Department:Engineering
Presenter:Abie Ladson, Director
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Number Two to Cranston Engineering in the amount
of $35,095.00 for the Scotts Way over Rae’s Creek Bridge
Replacement Project as requested by the AED.
Background:The Scotts Way over Rae’s Creek Bridge Replacement is a project
from the “Approved Investment List” of TIA that was approved
by voters of the CSRA in July 31, 2012 referendum. In March
2014, commission approved award of the Concept & design
phases of the project. On December 15, 2015 Augusta
Commission awarded Construction contract to ER Snell
Contractor. Construction phase of bridge improvements requires
resolution of utility conflicts, response to request for field
information, review & approval of structural and design related
various submittals, that warrants design engineer services.
Analysis:In March 2014, commission approved award of design phases of
the project to Cranston Engineering. This supplemental agreement
covers services for contractor structural and design related various
submittals for review and approval, resolution of utility conflicts,
response to request for field information, and periodic
construction compliance inspections.
Financial Impact:Funds are allowable in Project TIA funds.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement two to Cranston Engineering in the amount of
$35,095.00 for the Scotts Way over Rae’s Creek Bridge
Replacement Project as requested by the AED. 2). Do not approve
and find alternative to complete the project and meet TIA project
construction requirements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA funds 371-041110-T13047216
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Page 1 of 4
3600 Digital Drive | Dubuque, Iowa 52003 | (800) 688-2656 | (563) 556-8120 | fax (563) 556-8149
Federal ID: 42-1419553
Software and Services Contract
Customer Bill To: Customer Ship To:
Mike Blanchard
City of Augusta
530 Green Street
Municipal Building
Augusta, GA 30901
706-821-2862
Same
Investment Summary
Cartegraph’s proposed fees for this project are included in the summary below.
Date: December 22,
2015
Contract Expiration Date: March 31, 2016 Contract No: #C1505172
Purchase Type Qty. Unit Price Total Price
DATA SERVICES
Data Collection Services – General Fixed Fee Service 1 $227,500.00 $227,500.00
Credit from #C1401038-3, dated
3/31/15 ($39,867.00)
TOTAL COST $187,633.00
Not-to-Exceed Contract
Cartegraph will not exceed the total included in this Contract without written approval from Customer. In the event it
becomes apparent to Cartegraph that additional service efforts will be needed due to any changes in the scope of this
Contract, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval if additional
software or services are required.
Page 2 of 4
Data Services
Cartegraph Data Collection Services – Scope of Work
Cartegraph Data Collection Services include the following:
Project Initiation, Planning, and Management
Project Orientation
The Cartegraph project manager will schedule a remote project orientation meeting with the customer project team. During
this meeting the entire project team will review the proposed project work plan, including scope of work, budget, schedule,
and deliverables. The meeting will include:
Introduction of the project team and their respective responsibilities
Review the scope of work
Review the work plan and schedule including milestone dates for data review, delivery, and acceptance
Regular Progress Updates
These monthly or bi-weekly updates will summarize and provide a status of the project progress. The progress updates
may include the following:
Survey Schedule and percentage (%) complete of the project
Details of validation surveys completed during recent week including upcoming field schedules
Major issues faced on field operation, and accidents or incidents that occurred, health and safety issues and traffic
management and remedial measures taken to resolve these issues
Quality control and assurance practices
Data validation / control / acceptance measures
Asset Extraction
Asset Extraction
Cartegraph will utilize existing 360 degree imagery to extract Sign Inventory and Sign Condition data. Data extraction will
include:
Asset Type Shape Attributes
Sign Inventory Point
ID – Text - Unique Identifier
MUTCD Code – Text values based on FHWA 2009 MUTCD Standard
Support Type – Text values based on standard library
Spatial Location – Spatial type (X/Y in Lat/Long format)
Sign Inspection Point
ID – Text - Unique Identifier
Sign ID – Text - Parent record Identifier
Inspected By – Text value based on standard library (“Cartegraph”)
Condition Category – Text value based on standard condition category
library (“Sign”)
Rating – Text value based on standard condition library (Good, Fair,
Poor)
Page 3 of 4
Overall Scope Assumptions
Up to 2500 centerline miles of data extraction at street level of publically accessible maintained roadways.
High resolution 360 degree spherical imagery and point cloud data capture has been provided via cloud-based
software. Cartegraph will require access to imagery for extraction work.
The current scope of work includes delivery of extracted data in Esri shapefile or geodatabase format.
Customer Responsibility
For the duration of the project, the customer will be responsible for the following:
Appoint a project manager/coordinator to be responsible for all aspects of the project.
Review scope of work
Ensure all scheduled meetings are attended by invited staff.
Approve Project Status Reports
Authorize project work
Accept agreed upon deliverables defined in the scope of work
Consult and partner with the Cartegraph Project Manager on a continuing basis
Provide leadership on all issues related to the customer, such as policy, organization, staff, technical architecture,
data, and current systems.
Monitor progress of the project, including the review of Cartegraph regular status reports and managing internal
resources.
Exclusions
The following service items are not included in the scope of this project:
Any service items discussed during demonstrations, conference calls, or other events are not included in the scope
of this project unless specifically listed herein.
Page 4 of 4
Payment Terms and Conditions
In consideration for the Services and Products provided by Cartegraph to Customer, Customer agrees to pay
Cartegraph Software Costs and Professional Service Fees in U.S. Dollars as described below:
1. Delivery: Software Products shall be licensed upon acceptance of this Contract. If applicable, Services will be
scheduled and delivered upon your acceptance of this Contract, which will be considered as your notification to
proceed.
2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All
undelivered Services shall expire 365 days from the signing of this Contract.
3. Data Services Invoicing: Invoicing for the Data Services fee shall occur upon the acceptance of this Contract and
shall be invoiced as follows:
a. Invoicing for the Field Services will be due in four (4) equal consecutive monthly payments beginning at
the date of the execution of the Purchase Agreement. If the service is completed prior to the installments
being paid then the entire remaining balance will become due.
4. Expenses: In providing the services included in this Contract, Cartegraph shall be reimbursed for any reasonable
out-of-pocket costs, including, but not limited to, travel, lodging, and meals. Out-of-pocket expenses are billed based
on actual costs incurred and are due separately.
5. Payment Terms: All payments are due Net 30 days from date of invoice.
This Contract constitutes the complete and exclusive agreement between Cartegraph Systems, Inc., and the above
company, superseding all other Contracts, oral or written and all other communication with respect to the terms of the
agreement. Contract must be executed and returned to Cartegraph prior to the expiration date shown above or all terms
contained herein are invalid and the entire Contract is void.
Customer acknowledges that all materials and documents associated with this project are proprietary in nature.
Customer further agrees not to copy or otherwise make available such materials outside of Customer’s organization and
its divisions and departments without the prior written consent of Cartegraph, except as required by law.
Acceptance
The parties, each acting under due and proper authority, have executed this Contract as of the date written below:
Cartegraph Systems, Inc. City of Augusta
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Executive Vice President/CRO Title
Date Date
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Sign Inventory Data Collection Agreement (14-213)
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve Supplemental Agreement with Cartegraph in the amount
of $187,633.00 for data collection in conjunction with
development of the city’s sign inventory and asset management.
Background:In February 2015, Augusta entered into an agreement with
Cartegraph, Inc. to collect street-level imagery that would be
incorporated into Augusta’s Geographic Information Systems
(GIS). The imagery collected as part of this project will be used to
capture various types of infrastructure. Augusta is currently in the
process of performing quality assessment activities on the
imagery. The main benefit of this imagery is that the high-
definition photography of all of the city streets will show all
existing fixed assets and enable city employees to get a close-up
view of features without requiring a field visit in all
situations. Additionally, the 3D-point cloud embedded within the
imagery will permit the city to capture information for inclusion in
the city’s GIS without having to manually collect it in the field.
Additionally, during negotiation of the original scope and fee,
Cartegraph provided additional options that included the capture
and inventory of various types of infrastructure in the future
including traffic signs and other fixed city assets within the city’s
rights of way. Therefore, the purpose of this agenda item is to
supplement the existing agreement with Cartegraph to provided
inventory capture of the city’s vast traffic sign network and
provide Traffic Engineering a better tool for managing its sign
inventory.
Analysis:Traffic Engineering would like to take advantage of the
opportunity to develop and complete the sign inventory for the
city because this data will be invaluable as AED moves forward
with implementing Cityworks software and this inventory can be
incorporated directly into the software and be available for use
right away. Supplementing the contract with Cartegraph to
perform this data extraction is the ideal option to collect this
information and have it available city-wide in a 3-4 month time
period, because it will not require a duplication of efforts.
Financial Impact:Funding is available in account number 328-041110-211828006.
Alternatives:1) Approve Agreement with Cartegraph for Sign Inventory Data
Collection in the amount of $187,633.00 for the AED. 2) Do not
approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-211828006
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Storm Water Credit Manual
Department:Clerk of Commission
Presenter:
Caption:Present for review and approval the Storm Water Credit Manual
and merge the Storm Water Credit Manual into the Storm Water
Standard Operating Procedure manual (SOP). (Requested by
Commissioner Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta-Richmond County, Georgia
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 500,000$
1,885,799$
339,500
192,500
Special 1% Sales Tax, Phase VI 332,313
Special 1% Sales Tax, Phase VI 190,000
3,440,112$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
AMENDMENT NUMBER FIVE
CPB#328-041110-211828002
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
STORMWATER UTILITY Program
Special 1% Sales Tax, Phase VI
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia
that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#328-041110-211828002 Change Number Five for the Phinizy Center for
Watershed assessment & Inventory Project in the amount of $190,000.00 from Stormwater. This request is for
the completion of Phase Two of Task C-Inventory Receiving Streams. This project will be funded through
Special 1% Sales Tax, Phase VI
Special 1% Sales Tax, Phase VI
SPLOST PHASE VI as requested by AED.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 11.5.2015
Augusta-Richmond County, Georgia CPB#328-041110-211828002
CAPITAL PROJECT BUDGET
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPLOST, PHASE VI
328-041110-211828002 ($3,250,112)($3,250,112)
SPLOST Phase VI
328-041110-211828002 ($190,000)($190,000)
TOTAL SOURCES:($3,250,112)($190,000)($3,440,112)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828002 $2,917,799 $190,000 $3,107,799
Cityworks software $332,313 $332,313
TOTAL USES:$3,250,112 $190,000 $3,440,112
2 of 2 11.5.2015
Professional Services to Assess & Analyze Watersheds,
Inventory Stormwater Facilities & Storm Conveyance
Project Number; 3280941119-21
Supplemental Agreement #1
Task C: Inventory Receiving Streams
Phinizy Center for Water Sciences (former Southeastern National Science Academy)
was contracted to inventory and describe the conditions of stormwater structures,
document stream conditions at predetermined increments, assess the general
condition of each creek within Richmond County, and establish Rain Gage network.
Assessment of the conditions in the stream Conditions is performed using the cross
sections at 1000-foot increments that allow better resolution of information for
future stormwater management. In addition, task included identification of
potential flooding hazards (e.g debris and beaver dams, etc), memorialized the work
using GoPro video cameras, and documented other items that may be hazardous to
the general public and to the overall ecology of each creek.
Thus far, the Center has completed two basins, Rock Creek and Rae’s Creek,
including the Crane Creek tributary of Rae’s Creek; this work spanned over 12 creek
miles. Within those watersheds, we have documented 137 stormwater structures
and/or flooding hazards, collected specific cross section data at over 60 sites, have
logged more than 650 Gigabytes of video footage of the two creek basins, have
integrated LIDAR data to support the effort to identify areas prone to flooding, and
have developed a final report for the Rock Creek effort with the Raes Creek report
in progress. In addition, results from on-the-ground surveys have yielded
observations that would otherwise have gone unnoticed, examples of those
observations include the following: gutters piped directly to creek, broken pipes,
rip-rap dams, and sources of suspended sediment (one of the main pollutants to
streams).
There are five (5) creek basins remaining, Oats Creek, Rocky Creek, Butler Creek,
Spirit Creek, and McBean Creek. In addition to the creek assessment, additional
work includes assess the timing and makeup of storm drain blockages. Since the
county has over 30,000 storm drain structures, prioritizing maintenance schedules
to decrease flooding will be critical to preventing flooding. This work will provide
critical baseline data for the development of a Decision Support System for
maintaining storm drains to prevent flooding. We propose to complete assessment
in three additional creak basins for a cost not to exceed $150,000 with the fieldwork
to be completed by December 2016 and final project report and database delivery
by March 1, 2017.
The work also include data collection from 5 sites within the county (chosen by
AED) and will include timing and characterization of the material captured within
each storm drain structure. In partnership with AED, Phinizy Center will develop
and maintain the capture devices and will characterize the captured material. This
project will be ongoing through 2016 and will not exceed a cost of $40,000.
In total, cost for services covered under this Supplemental Agreement will not
exceed a cost of $190,000.
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta-
Richmond County on February 18, 2014, for Engineering Design Services associated with the
Stormwater Utility Fee Implementation Project No. 328-041110-211828002, File Reference No. 15-
014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$190,000.00 from $193,760.00 to a new total of $383,760.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it might
be modified by this Supplemental Agreement.
This day of , 2016
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 328-041110-211828002
Supplemental Agreement Number: 1
Purchase Order Number: 242217
Additional services to Inventory Receiving Streams
Engineering Services Committee Meeting
2/23/2016 1:20 PM
Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping Stormwater
Facilities & Storm Conveyance System - SA1
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve Supplemental Agreement One for the Phinizy Center for
Watershed Assessment & Inventory Project in amount of
$190,000 for the completion of Phase Two of Task C-Inventory
Receiving Streams. This project will be funded through SPLOST
PHASE VI as requested by AED .
Background:Watershed assessment & analysis, and Inventory and mapping of
stormwater conveyance system are warranted to address
increasing maintenance needs and comply with federally
mandated regulations. Historically, watershed assessments and
flood mapping and modeling have provided Augusta-Richmond
County with limited data to make informed decisions about
flooding, creek health relative to Georgia water quality standards,
and planning. Task C work provides significantly more actionable
data that can be integrated into better stormwater management
decisions for the county and also lays the foundation for more
detailed water quality work in the future. The Center has
completed two basins, Rock Creek and Rae’s Creek as Phase 1.
There are five (5) creek basins, Oates Creek, Rocky Creek, Butler
Creek, Spirit Creek, and McBean Creek yet to be completed.
Analysis:Augusta Commission on February 18, 2014 approved funding for
phase 1 of the project for data inventory and assessment. A Phase
approach was developed as a result of available funding
constraints to complete the project. Task C is in progress and
funds are needed to complete the work in the selected remaining
creek basins.
Financial Impact:Funds are available in SPLOST PHASE VI account number 328-
041110 5212115/211828002-5212115.
Alternatives:1) Approve Supplemental Agreement One for the Phinizy Center
for Watershed Assessment & Inventory Project in amount of
$190,000 for the completion of Phase Two of Task C-Inventory
Receiving Streams. This project will be funded through SPLOST
PHASE VI as requested by AED. 2) Do not approve and find
alternative ways to complete stormwater system and drainage
system condition assessment and federally mandated required
stormwater system inventory work.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Funds are available in SPLOST PHASE VI account number: 328-
041110 5212115/211828002-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission