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Home My WebLink About2016-01-26-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 1/26/2016 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 045-2-349-01-0) 1551 Laney Walker Boulevard. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 2. Approve and receive as information the Emergency Construction Services on the 1918 Colony Park Rd. Creek Bank Eroding Repair in the amount of $64,751.67 to Blair Construction, Inc., funded from SPLOST VI as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Motion to approve the minutes of the Engineering Services Committee held on January 12, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 4. Authorize award of contract to Roofing Professionals, Inc., in the amount of $144,900.00 to replace the roof on the AUD Construction and Maintenance Buildings. (Bid Item 15-208) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 5. Discuss the development by Augusta, Georgia of an in-house solar energy program. (Requested by Commissioner Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator with appointing the appropriate person to investigate which building rooftops could utilize solar panels. Commissioner Ben Hasan Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to authorize the Administrator to identify funding through the Environmental Services Department to designate $25,000 per site as the www.augustaga.gov Approve application fee to participate in Georgia Power's solar energy program for however many sites are awarded to the City and to advertise an RFP for private development to lease land from the City that the City is not using for $25,000 per year for 25 years. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes Engineering Services Committee Meeting 1/26/2016 1:05 PM Attendance 1/26/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 1/26/2016 1:05 PM Acquisition of right of way and temporary construction easement to Richmond County, Georgia from RFW Enterprise, Inc. Department:Engineering Presenter:Traffic Engineering Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 045-2-349-01-0) 1551 Laney Walker Boulevard. Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 66.13 square feet of right of way and 271.45 square feet of temporary construction easement. The appraised value is $950.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 371-041110-57.51110 J/L T13041219- 57.51110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2016 1:05 PM Emergency Construction Services - 1918 Colony Park Rd. Creek Bank Eroding Repair Department:Engineering Department Presenter:Abie L. Ladson, Director Caption:Approve and receive as information the Emergency Construction Services on the 1918 Colony Park Rd. Creek Bank Eroding Repair in the amount of $64,751.67 to Blair Construction, Inc., funded from SPLOST VI as requested by AED. Background:This work was done under an emergency situation that warranted timely response by the AED to minimize public exposure to identified hazards, and also minimize the Augusta exposure to potential liability. The Engineering Department did not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to hire Blair Construction, Inc. for assistance on an emergency basis Analysis:Work was done under an emergency situation that warranted timely response by the AED to minimize public exposure to identified hazards,and also minimize the Augusta exposure to potential liability. The Engineering Department did not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to hire Blair Construction, Inc. Financial Impact:Funds are available in the Emergency Construction Services account. Alternatives:1). Approve and receive as information the Emergency Construction Services on the 1918 Colony Park Rd. Creek Bank Eroding Repair in the amount of $64,751.67 to Blair Construction, Inc., funded from Emergency Construction Services as requested by AED. 2). Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts:Emergency Construction Services 328-041110-211828005 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2016 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on January 12, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation To Bid Sealed bids will be received at this office until Friday, September 25, 2015 at 11:00 a.m. for furnishing: Bid Item 15-208 Roof Replacement for Construction & Maintenance Building for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Wednesday, September 9, 2015 @ 10:00 a.m. in the Procurement Department 535 Telfair Street, Room 605, Augusta, GA 30901. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 11, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 13, 20, 27, September 3, 2015 Metro Courier August 19, 2015 Revised: 1/8/2015 Vendors BONE DRY ROOFING 120 BEN BURTON ROAD BOGART, GA 30622 ROOF PROF. INC 505 CDP INDUSTRIAL BLVD GROVETOWN, GA 30813 THOMSON ROOFING & METAL CO. 2292 WASHINGTON ROAD, P.O. BOX 185 THOMSON, GA 30824 PORTER ROOFING CONTRACTORS INC 2454 NASHVILLE HIGHWAY MCMINNVILLE, TN 37110 RDS CONST. LLC 3330 CUMBERLAND PARKWAY SE. SUITE 500 ATLANTA, GA 30334 Original YES YES YES YES YES 4 Copies YES YES YES YES NO Attachment B YES YES YES YES YES Addendum # 1-3 YES YES YES NO E-Verify # 230110 63141 698747 213560 507569 SAVE Form YES YES YES YES YES Bid Bond YES YES YES YES YES BASE PRICE $188,700.00 $61,950.00 $82,858.00 Add Alternate No. 1 $275,200.00 $82,950.00 $136,950.00 Total Number Specifications Mailed Out: 120 Pre-Bid Conference/Telephone Conference Attendees: 10 Total packages submitted: 5 Total Noncompliant: 2 Bid Opening Bid Item #15-208 Roof Replacement for Construction & Maintenance Building for Augusta, Georgia - Utilities Department Bid Due: Friday, November 6, 2015 @ 11:00 a.m. non-compliantnon-compliant Page 1 of 1 ENON HOPKINS ROOFING 789 ROCKY BRANCH EVANS, GA 30809 MODERN ROOFING AND METAL WORK 1241 GORDON PARK ROAD AUGUSTA, GA 30901 ROOF PROFESSIONALS INC 505 CDP INDUSTRIAL BLVD GROVETOWN, GA 30813 THOMSON ROOFING & METAL CO. P.O. BOX 185 THOMSON, GA 30824 BONE DRY ROOFING 120 BEN BARTON ROAD BOGART, GA 30622 COMMERCIAL ROOF MANAGEMENT 125 TRADE STREET BOGART, GA 30622 PORTER ROOFING CONTRACTORS INC 421ASH STRETT MURFREESBORO, TN 37130 THOMSON ROFFING 2292 WASHINGTON ROAD P.O. BOX 185 THOMSON, GA 30824 I & E SPECIALTIES, INC. 141 RIVERCHASE WAY LEXINGTON, SC 29072 RPI 505 CDP INDUSTRIAL BLVD GROVETOWN, GA 30813 YOUNGS ROOFING 311 PATRICK ST MARTINEZ, GA 30907 Returned Mail RDS CONSTRUCTION 2744 LYTHAM DRIVE 3330 Cumberland Parkway CHARLOTTE, NC 28210 Atlanta, GA 30339 ROOF MANAGEMENT SERVICES 2803 WRIGHTSBORO RD. STE15-336, AUGUSTA, GA 30909 COMMERCIAL ROOFING SPECIALTIES INC 2703 PEACHTREE SQUARE 480 AIRPORT SOUTH PARKWAY DORAVILLE , GEORGIA 30360 BONE DRY ROOFING 3066 DAMASCUS ROAD AUGUSTA, GA 30909 Returned Mail HBJ Enterprises Attn: Henry Bryant 2124 Pepperidge Drive Augusta, GA 30906 Tom Wiedmeier Utilities Department Deanna Davis Utilities Department Joe Holland Utilities Department YVONNE GENTRY LSBOP Bid Item 15-208 Roof Replacement for Construction & Maintenance Building for Utilities Department Bid Due: 25 Sept 2015 @ 11a.m. Bid Item 15-208 Roof Replacement for Construction & Maintenance Building for Utilities Department mailed 13 Aug 2015 Bid Item # 15-208 pg 1 of 1 Engineering Services Committee Meeting 1/26/2016 1:05 PM Roof Replacement for AUD Construction and Maintenance Buildings, Bid # 15-208 Department:Utilities Department Presenter:Tom Wiedmeier Caption:Authorize award of contract to Roofing Professionals, Inc., in the amount of $144,900.00 to replace the roof on the AUD Construction and Maintenance Buildings. (Bid Item 15-208) Background:There have been several leaks repaired in both the AUD Construction and Maintenance main office building and the warehouse over the last 5 years. It was recommended to AUD by the Facilities Maintenance Department to seek bids for total roof replacements for both buildings. The bids sought were for the main office building roof replacement, and an alternate bid for the warehouse was included. Analysis:We received bids from 3 qualified contractors with the lowest bidder being Roofing Professionals, Inc. for both the main office building and the warehouse. Financial Impact:$144,900.00 Alternatives:No alternatives are recommended Recommendation:Recommend awarding Roofing Professionals, Inc. the contract to replace the C&M main office building roof and the warehouse roof in the amount of $144,900. Funds are Available in the Following Accounts: 506043410-5413120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2016 1:05 PM Solar Energy Program Department:Clerk of Commission Presenter: Caption:Discuss the development by Augusta, Georgia of an in-house solar energy program. (Requested by Commissioner Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: