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Home My WebLink About2016-01-12-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 1/12/2016 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Consider approving an Easement Deed to Atlanta Gas Light for a Gas Regulator Station. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 2. Approve award of Construction Contract to Blair Construction in the amount of $5,938,494.60 for Belair Road Improvement Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. (Bid Item 15-196) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Approve entering into an agreement with Georgia Power, stating that Augusta, GA will pay for the Transmission Facility Relocation Costs on the Druid Park Road Improvements Project in accordance with the estimate totaling $849,328.00. Also, approve the Utility Relocation Agreement to be executed Item Action: Approved by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by AED Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Notification of emergency water main relocation at First Presbyterian Church by Blair Construction, Inc. in the amount of $90,477.40. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 5. Authorize Augusta’s participation in the Georgia Power Distributed Generation (solar energy) program, paying the $25 per KW capacity reservation and authorizing Augusta to execute all documents required under the program. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Fennoy votes No. Motion Passes 3-1. Commissioner Grady Smith Commissioner Wayne Guilfoyle Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve tasking the Administrator to assign the appropriate staff within Approve the government with reviewing opportunities to generate revenue through the use of future solar power projects and bring back a recommendation. Mr. Guilfoyle and Mr. Smith vote No. Motion Fails 2-2. Commissioner Ben Hasan Commissioner William Fennoy Fails 6. Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Mark Church Road Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 7. Motion to approve the minutes of the Engineering Services Committee held on December 8, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 8. Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Windsor Spring Road Phase V Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by AED. Item Action: Approved Motions www.augustaga.gov Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 1/12/2016 1:05 PM Attendance 1/12/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: EASEMENT DEED FOR GAS REGULATOR STATION PARCEL IDENTIFICATION NUIUBER: 1 57-0-01 8-06-0 ADDRESS: 17 25 TObACCO ROAd TH1SlNDENTUREmadeandenteredintothis-dayof-2015,betwettn Augusta, Georgia, a political subdivision under the laws of Georgia, hereinafter refened to ls AUGUSTA, and ATLANTA GAS LIGHT, hereinafter referred to as AGL; WITNESSETH, that AUGUSTA, for and in consideration of thc sum of ONE DOLL/)'R ($1.00) in hand and truly paid by AGL at and before the sealing and dclivery of these presen':s, ind other valuable coniideration, thc receipt whereof is hereby acknowledged, has grantlid, brrgained, sold, conveyed and confirmed, and by these presents does grant, bargain, s,itll, coniey and confirm unio AGL, its successors and assigns, an easement over a strip of larrd containing 375 Square Feet, as rhown on EXHIBIT "A", prepared by Phoenix Consultittg Scryice, lnc., dated Apnl 27,2015, attached hereto and made a part hereof, and to whifi rcference is made for a more accurate and complete description of the metes, bounds a ld courses. This easement is in addition to the easement granted to Atlanta Gas Light, on June ii,O, 2014, which deed is recorded in the records of the Clerk of Superior Gourt of Richmond Courtly, Gcorgia, in Realty Book 1445, Pagcs 1801-1802, and is granted together with the right of ingreis and egresi thereto, as long is such ingress and egress bc outside of any fenced and/or galcd area(s) of tfre Max N. Hicfs WTP property and in no way pose a threat to the security a td iafety of same. Should a time comc, when AUGUSTA determines that it is necessary for t,re ingreis and egress route to be changed, it will notify AGL thirty (30) days prior to such chant:le. AGL shall have no right to protest such determination. PURPOSE Also granted to AGL is the right to construct, install, maintain, inspect, operate, repiirir, rcplace, change, or remove a gas rigulator station, or stations, including regulators, heaterrs, pipcline gate vLke, or valves, witn eny by-passes, cross-overs, scrapcr traps, gas main or milin inO otne? appurtenances and equipmeni used in connection therewith or incidental hereto, or any part thereof within the easement as shown on EXHIBIT 'A." REVERSION AUGUSTA grants this easement with the understanding that should AGL, for ttny reason, abandon said easement, or cease to use said easement for the herein stated purposrrs, said easement shall immediately revert to AUGUSTA. INpEMNtFTCATTON AUGUSTA grants this easement with the understanding that AGL agrees hereby to indemnify, save and hold AUGUSTA harmless from and against any and all claims, or le1lal actions, arising out of, or in any way connecled with, the use by AGL, its. representative r, agents,'or inviiees of the herein easement. AGL agrees to indemnify, save and hold AUGUSI'A hirmless from any and all harm that may arise from, or be caused by, its occupancy r)r activities, on said easement. TO HAVE AND TO HOLD thc aforesaid rights, ways, eascments, privileges at'rd appurtcnances unto AGL, in perpetuity. lN WITNESS WHEREOF, AUGUSTA has set its hand and scll, thc day and year fit'st abovo written. Signod, Sealed and Delivered in thc prproncc of: AUGUSTA, GEORGIA By: Hardie Davis, Jr, As its Mayor Attest: Clerk of Commission (sEAL) WTNESS NOTARY PUBLIC Rlctmond County, Gcorgia My Commisrion Expires: (Noary Seal) lN WITNESS WHEREOF, ATLANTA GAS LIGHT, the un_dersigned has hereunto sct, his, her, their, hand and seal this 5 day of n { /'6ts. Signed, sealed and delivered t*a My Commission Expires: (NOTARY SEAL) ATLANTA GAS LIGHT COMPANY Title: Vice President of Operations_.- in the presenqe of: Unofficial Witness I , I: i RICHMOND COUMt/t,' 'l I : I l6ootro'u I j , lr . i I l r ri , I i I ltll I rl/' , i,rl',riif|I Ili I , .[*,ffi,T*f,#-+I ceonor PoffiR EASEUENI I I : '* , /.r( :ii ;I !,e I jr r, Ir[,t,lri,: II'l I , -'_i4*t I r? i_--4-', i * -l- iPorcel Line Toble L- a,'-Z@r-r I Nr rs' oo"w I zs.oo' J I L2 I Naa'+z' oo'E I rs.oo' I I LJ I sr ra' oo"e I zs.oo' I t.rr+ I saa' +z' oo"w I ts.oo' l, ] PERTIAI,IENT REGULATOfl ESIIT. 375 S0. FT.0.0086 Ac. GEORGIAY D. I li 1,. PROPOSED hrcuuron EASEMENT 375 SQ. FEET NiF LrcEll'lD O PIE'OEoH} PlEP0fx/H,YEDal II TB VIIITD*l G/ S vrl'\f,O tttT P?to flrDrcrlE)fix(aifio)-G-- r:; [q{ cN |tf-P-- t:ilndr dfrlc 0 Porti-FO-- t::Altoa Rtn ems $E :li0{-l lu.rJ-- iit-;-4l-f 11.'Ili 1li ilr LJ AUOUSTA.CEORGIA P.o.a.,IfiIsrHfl$ PARCEL t5700t8080 efii nrfiT-f-t Y D,8.806, PC, 2004 -^'r LINE\FL- , \. L{}.t-;u'-rlr cAsLE - - /B/rl-\ ATLANTAGASLIGHT ' ' r - D,B, r44i, PG, l8o r EXHIBT 'A' *P.O.B.gl, rf oq:E 1t2.,8tm atE&lqFrlfff OA FOWER MW AITID $OUTHENN A.r1Y OFTOTACCOnOAD I I I ,t lI,t I I i I THEN{&SOUmVSg,r'ilvloAcoNmErE TOUNDATPNOTEMT C&AFHTC SClr-€E ATLANTA OAS LIEHT IRAW\,1: M-F-./K-P. 'ILE: PROPOSID PERMANENT REGULATOR EASEMENT CROSSING AInJSIA GEONOA RI'HMOND 'OIINTY GFOPGIA }CALE: l"= 30' IAT:E: 4/27/15l6sdo)HECKED; B.H. REUSION ) ATE ENOl.lO4(XXt BY: Phoenlx Conrulthg Augusta, GA lit, t*l ,a r rlp "r Disclaimer: While every eJJbrt is nade to keep in/brmation provided over the internet accurate and up-to-date, tlugusta does not certillt the authenticity or occurocy oJ'such information. No warronties, express or intplied, are providedfctr the records and/or mapping dota herein, or.fbr their use or interpretation by the User. ,#s; ifs! 'r";hr' '-:ft,H"$, s+u fffht Map Scale I inch :376 feet lUt9l20t5 Engineering Services Committee Meeting 1/12/2016 1:05 PM Atlanta Gas Light Easement Deed for Gas Regulator Station Department:Augusta Utilities Department Presenter:Tom Wiedmeier Caption:Consider approving an Easement Deed to Atlanta Gas Light for a Gas Regulator Station. Background:On June 30, 2014, Augusta granted an easement, to Atlanta Gas Light (AGL), for a Regulator Station, on its’ property at the Max N. Hicks WTP. When AGL began installation of the regulator, they discovered that they were too near the FAA cable that runs on the site. AGL is requesting an additional easement, so that they can set the regulator further away, from the FAA cable. Analysis:The requested additional easement is small, consisting of an area of 375 square feet. The area is near the Tobacco Road right-of- way and abuts the Georgia Power Easement. It is in an area that is not needed, for the operations of the Hicks Plant. Financial Impact:None Alternatives:Disapprove the additional easement to Atlanta Gas Light. Recommendation:Approve the additional easement to Atlanta Gas Light. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to CPB# 323-041110-201823332 to award the Construction contract to Blair Construction in the amount of $5,938,494.60 for Belair Road Improvement project. Funding in the amount of $5,938,494.60 is available in the project construction account ($1,300,000), LMIG Funds ($2,983,376.95); TIA Discretionary ($815,601.65) and Augusta Utilities Department ($839,516.00). Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,341,000$ Special 1% Sales Tax, Phase III Recapture 20,000$ AUD 15,000$ LMIG 2,983,377$ TIA Discretionary 815,602$ AUD 839,516$ 7,014,495$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CPB#323-041110-201823332 CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) Honorable Hardie Davis, Jr., Mayor 12.29.2015 Augusta-Richmond County, Georgia CPB#323-041110-201823332 CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS SPOST, PHASE III 323-041110-0000000-000000000 ($2,341,000) ($2,341,000) SPLOST, PHASE III RECAPTURE 323-04-1110-6011110-296823333 ($20,000) ($20,000) AUD 507-04-3410-5212115-81000030 ($15,000) ($15,000) LMIG ($2,983,377) ($2,983,377) TIA Discretionary ($815,602) ($815,602) AUGUSTA UTILITIES ($839,516) ($839,516) TOTAL SOURCES: ($2,376,000) ($4,638,495) ($7,014,495) USE OF FUNDS ADVERTISING 323-04-1110-5233119-201823332 $1,000 $1,000 ENGINEERING 323-04-1110-5212115-201823332 $441,785 $441,785 RIGHT OF WAY 323-04-1110-5411120-201823332 $184,750 $184,750 CONSTRUCTION 323-04-1110-5414110-201823332 $1,748,465 $3,798,979 $5,547,444 AUGUSTA UTILITIES $839,516 $839,516 TOTAL USES: $2,376,000 $4,638,495 $7,014,495 12.29.2015 CPB#323-041110-201823332 12.29.2015 CPB#323-041110-201823332 12.29.2015 Invitation to Bid Sealed bids will be received at this office on Thursday, August 20, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-196 Belair Road Drainage Improvements Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable are $200.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.auguatablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, July 9, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, July 31, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 4, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle July 9, 16, 23, 30, 2015 Metro Courier July 15, 2015 Revised: 1/12/2015 TRI-STAR CONTRACTORS INC ATTN RICHARD BERRY 47 LEGACY LANE EDGEFIELD SC 29824 CONTRACT MANAGEMENT INC ATTN: BARRETT BOWDEN/JAMES WILLIAMS 1827 KILLINGSWORTH AUGUSTA GA 30904 COLUMBIA DIVERSIFIED INC. ATTN: DAVID WHEATLEY 6677 EUBANKS DRIVE APPLING, GA 30802 QUALITY STORM WATER SOLUTIONS ATTN THERON SAPP 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 EAGLE UTILITY ATTN TIM MCELROY 1350 BRANCH ROAD BISHOP, GA 30627 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 D & S UTILITIES ATTN BILL HEAD 1644 HOLY TRINITY CHURCH ROAD LITTLE MOUNTAIN, SC 29075 L-J INC ATTN: RANDALL MCCLAIN 603 PINE LOG ROAD BEECH ISLAND, SC 29842 HARRIS CONSTRUCTION ATTN: JEFFERY HARRIS 1736 BARTON CHAPEL ROAD AUGUSTA, GA 30906 MABUS BROS CONSTRUCTION ATTN LARRY GOOLSBY 920 MOLLY POND ROAD AUGUSTA, GA 30901 GA-CAROLINA PAVING 3020 MILLEDGEVILLE RD. AUGUSTA, GA 30904 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 SITEC ATTN; DAVID MCGHEE 217 FAIRFIELS STREET NE AIKEN, SC 29801 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 J&B CONSTRUCTION & SRVC INC 3550 GORDON HIGHWAY GROVETOWN GA 30813 GA-CAROLINA PAVING 3020 MILLEDGEVILLE RD. AUGUSTA, GA 30904 J & H GRADING & PAVING ATTN: KEVIN WALTERS 1579 EDGEFIELD HIGHWAY AIKEN, SC 29801 ATTN: LOUIE A. PITTMAN, III PITTMAN CONSTRUCTION CO P. O. BOX 155 CONYERS, GA 30012-0155 JHC CORPORATION ATTN: CHRIS CAYIA 1029 PEACHTREE PARKWAY N #359 PEACHTREE CITY, GA 30269 L.C. WHITFORD CO., ATTN: SPENCER CHRISTENSON 3765 FRANCIS CIRCLE ALPHARETTA, GA 30004 ATTN: MATTHEW WALSH ARCHER WESTERN CONTRACTORS 2410 PACES FERRY RD SE, STE 600 ATLANTA, GA 30339-1821 ATTN: BOBBY CATES RUBY-COLLINS, INC 4806 WRIGHT DRIVE SMYRNA, GA 30082 ATTN: Q. WILLIAM HAMMACK C. W. MATTHEWS CONTRACTING P. O. DRAWER 970 MARIETTA, GA 30061-0970 ATTN: ROBIN J. SNELL E. R. SNELL CONTRACTOR 5102 PIERCE COURT EVANS, GA 30809 ABIE LADSON HAMEED MALIK ENGINEERING DEPARTMENT YVONNE GENTRY LSBOP OFFICE BID ITEM #15-196 BELAIR ROAD DRAINAGE IMPROVEMENTS FOR ENGINEERING DEPARTMENT PROJECT MAILED JULY, 8, 2015 BID ITEM #15-196 BELAIR ROAD DRAINAGE IMPROVEMENTS FOR ENGINEERING DEPARTMENT BID DUE: THU., AUG. 20, 2015 @ 3PM Engineering Services Committee Meeting 1/12/2016 1:05 PM Belair Road Improvements- Contract Award Department:Engineering Department Presenter:Abie L. Ladson, Director Caption:Approve award of Construction Contract to Blair Construction in the amount of $5,938,494.60 for Belair Road Improvement Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. (Bid Item 15-196) Background:Belair Road Improvements project is an approved SPLOST project. This project consists of intersection improvements, Traffic Signal Improvements, adding turn lanes, drainage improvements, Curb & Gutter and sidewalks along Belair Road between Jimmie Dyess Parkway and Wrightsboro Road. Analysis:Bids were received on November 5, 2015 with Blair Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Blair Construction $5,938,494.60 2. Reeves Construction $7,426,501.00 It is the recommendation of the Engineering Department to award this project to Blair Construction. Financial Impact:Funds are available in the construction budget 323-041110- 6011110/201823332-6011110 ($1,300,000), LMIG Funds ($2,983,376.95) 335-04-1110/L13241301 - $1,500,000 and 335- 04-1110/L14341302-$1483,377; TIA Discretionary Funds (815,601.65), and Augusta Utilities Department ($839,516.00) Alternatives:1). Approve award of Construction Contract to Blair Construction in the amount of $5,938,494.60 for Belair Road Improvement Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-041110-6011110/201823332-6011110 ($1,300,000) LMIG Funds ($2,983,376.95)335-04-1110/L13241301 - $1,500,000 and 335-04-1110/L14341302 $1,483,377; TIA Discretionary Funds (815,601.65); and Augusta Utilities Department ($839,516.00) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Please do not process . Once approved by Commission the original Agreement will be sent for execution. Any questions please contact AED @ ext 5070. Thanks Engineering Services Committee Meeting 1/12/2016 1:05 PM Druid Park Improvements (Walton Way to Wrightsboro Road) Utilities Relocation Reimbursement Department:Abie L. Ladson, Director Presenter: Caption:Approve entering into an agreement with Georgia Power, stating that Augusta, GA will pay for the Transmission Facility Relocation Costs on the Druid Park Road Improvements Project in accordance with the estimate totaling $849,328.00. Also, approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by AED Background:The Druid Park Improvements Project is on the approved Band 1 list of Richmond County’s Transportation Investment Act of 2010 (aka, TIA, TSPLOST) projects. Project consists of improving roadway operation, safety, surface drainage, and produce enhanced multi-modal facilities through the use of context sensitive design including a new roundabout, landscaped medians, bicycle lanes and shared-use signage, lighting, and a raised pedestrian crossing plaza. Analysis:The Druid Park Improvements Project will require that Georgia Power Company relocate some transmission facilities and Augusta would be required to enter into an agreement that Augusta will pay the estimated amount of $849,328.00. This is a cost that is required to be paid by the City to complete needed improvements. Financial Impact:Funds are available in Project TIA funds. Alternatives:1) Approve entering into an agreement with Georgia Power, stating that Augusta, GA will pay for the Transmission Facility Relocation Costs on the Druid Park Improvements Project in accordance with the estimate totaling $849,328.00. Also, approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by Augusta Engineering Department. 2) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: Project TIA Funds - 371-041110-T13041219 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission UTILITIES DEPARTMENT Tom Wiedmeier Director ' j"5 ili:{-;;i;;,r,: :};47 The Utilities Department is submitting the attached documents for rpproval by the procurement Department in accordance with Article l0_, Sec. l-10-57, Emersencv procurement selection method.The following items nre addressed in the documents attacf,IIl MEMORANDUM General project concept Specific budget approval of Expense purchase: Source Selection Method Expense Funds available in fund: First Presbyterian Church s90,477.40 Emergency Water Line Relocation 507043490-54254 I 0/88886666 _ 5425410 l. 2. 3. 4. TO:X:{y* ,t", trfat/c' Director, Procurement Department Tom Wiedmeier, Director, utilfties December 18,20r5 Emergencywater Line Relocation at First preebyterian church The Utilities Department has an existing 20" water main running across the First presbyterian Churchparking lot on Telfair Street, in the abardoned r(7ht 9f way of Tivggs street. wn"n in" bitv abardonedthe right of way to First Presbyterian, it dkj not specifically retain an easement for the water line. This water main is a critical water transmission feed to the downtown area that must remain in service.The Church is constructing a new addition that conflicted with the 20'water main. Because there wasno recorded easement for the water line, the church proceeded with deslgn anO OiOOing of the newaddition. The conflict was realized shorfly before the start of construction. AUD responded with this emergency project to relocate a 'l6" water main arolnd the proposed buildirg assoon as possible in order to not delay the Church construction. AUD determired Btiir bonstruction,-lnc.to be the most suitable Task Order contractor with the abilities to respond quickly to perform pre work andmake the critical tie-ins to maintain operation of this water main. Due to the lack of a recorded easement, we agreed to share in the cost of relocation. FirstPresbyterian committed to paying up to $4s,000 for the relocation. The construction is completed and the final cost is $90,477.40 as submitted by Blair. Additional cost wasincurred for the paving needed to restore disturbed areas in Walker Street lcoiisem Authoity parringentry drive). AUD reviewed the cost and found it to be fair, reasonaute, anJ ln-accoroance with AUDdirection during the emergency construction. Attached are the project drawing, Blai/s request for payment, and a requisition for the seMces provided. Thank),ou. Augusta Utllities Administration 360 Bay Stre: - Suite I 80 - Augusta. GA 30901(7M) 3t24ts4 - Fax (70613tZ4tZ3 WWW.AUGUSTAGA.COV FROM: DATE: SUBJECT: tootrl oilAA c-rr)<)ix t o) omo o U) ,morrlF- a)L 5I EIIB L€) Ethe)hI ehL l* G o 6loo o) d, €) J Lo, ct 'a)troa0Lq) Td :trltr/.t&ll!I!&a. t!U&)oq) trlJo? Uztrlodlll E:I tiolrzaF U f& tr.n =-] o !t\6t{tatI\o\o\o\ooo€€€ c) $rnc.l.+(a I o\$t?tsr r*o! #oz lJ- >"t!F &HIL,eldOi EiQ& ov)r!Joo ,Uzlll()&EI rI] rI1zF P &sbdg R.E4Eoo oo-trII] 2o !il9?<r.oo +tzo Fa DorI]& FzE] 2izeo SEtllqao5at1 H IJ]1-&iEl;at<'1>5<Et-Jaa o J FoF Blair Construction, Inc. Asphalt Pauing & Underground UtiUties 4308 Evans-to-Locks Rd P.O. Box 770, Evans, Georgia 30809 Phone 706.868.1 950 Fax 706.868.1 855 Augusta Utllaties Dept Steve Behrend DATE: October 14,2015 rNvotcE # 1568 FOR: First Pre sbyterlan Description Proposed Quantl$Actual Quanlty Unlt Prlce AJOUNT :urnish and lnstall 16 inch DIP 350 restrained 2St 27f;LF $121.00 $ 33,275.00 Iapping Sleeve and Valve 20X16 ,|1 EA $14,110.00 $ 14,110.00 =urnish and lnstall 16 inch valve open right 1 1 EA $6.286.0($ 6,286.00 :umish and lnstall 12 inch valve open righl 1 c EA $2,600.0($ ,ressure test including 2 test taps 1 1 LS $1,600.0($ 1,600.00 Visc Filtings c s EA $1,088.0($ 9,792.00 Srassing 1 c LS $600.0($ Sterilization 'l ,|LS $2,300.00 s 2.300.00 Final Connections Sunday NighUMonday Morn 1 1 LS $5,200.00 $5,200.00 Palch Pavement Coliseum Properly 6t u SY $48.00 $ 4,512.00 Remove Fence 'l 1 LS $750.00 $750.00 lump Sum 10% (mob/demob,traffic control, etc)1 ,|LS $8,'149.m $ 8,149.00 $ 81,462.00 Curb to Curb Overlay 35f SY $12.65 $4,503.40 Church has agreed to remove the oak tree lnvoice will refleci the aclual quantities TOTAL $ 90,477.40 THANK YOU FOR YOUR BUSIT{ESSI ATTACHMENT A: Prime Contractor Data Gollection Form BID NUMBER PRIME CONTRACT TITLE: START I}ATE: Telfair St Walerline 08tuDats COMPLETION DATE:wt4l20t5 Complete the Following Informationlor Each Contract/Purchase Order ldentiJied Business Name:Blair Construction,Inc Business Contact Person Infonnation: Name:William R Mutimer, Jr Title: E-Mail: Vice-President Telephone: (706 r 868-1950 wil lia m @blairco nstructiol.uq Business Address:P.O. Box 770,4308 Eviuos to Lock Road City, State, Zip:Evans Georgia 30809 Total Award Amount (including all Change Orders):$ $ s $ 90,477.40 Total Amount Paid: Total Amount Paid: Total Amount Paid: Brief Description of Work Performed by Prime Contractor: Business Owner(s) Primary Race/Ethnicity (White, Black, Hispanic, Asian, Native American, orOther): White Business Owner(s) Primary Gender (Male or Fernale):Mate Total No. of First-Tier Subcontractors/Sub-consultants/Suppliers on this Contract: {This number should match the number of entries cn Attachment B) 2013 2014 ?015 CERTIFICATION ' SIGNATURE PAGE TOR ATTACHIT'IENTS A & B I attes! to the best ofmy knowledge and belief, that the information furnished in Attachment A and Attachment B is correct and accurate. William R Mulimer, Jr V.P. PRINTED NAME AND TITLE Company:Blair Construction, lnc. 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'!:'l\Ji) EHLA E<l 8\rr-o>E Atqt a" -a-(JY 6Jaz EIts.] l.raI]?l .G Bl!- 6 P r! o -l:ll.: J F F&o elo t-zaU& rI1!. ta F" 2t,aAL:N &o L 4l *zOr-r- l^LJ tr] td'- Elzc la|z zFUfil Eda- NiFoN €qc-t-t-oo\ o =6iES.a\j I3\ =N!0o G'<E \o'tS'LF.a)!?$r(L =ro\o1S€N 9nlaoog3'o r\,o\-c, .-O\i 3S.q \) >'\-O L' Fr q)FS7E lJ -5AE€lU<3hECt,.osdu il) oE-oo g hotd .?EF z t- N Jt ov2 aslooGo*A. uo !0 frJ(a ozf-Uf:]h ! o 6)d> t/) 'a ()F o()'a liO. a co.(,o(n (,.oo rh o Lo) '{) 60 t otr a 4.,ra U) U2LJoo(c oos ct') cl a -1 =&Uo*nr)t-;tHar ri tEl,HazH9;ti a$2HF{ ,i(2\ afrrH lFl<t>*aa;i* AFis fF-2VXUHE\J ;)aaz>OF1z2 7eit'(a;)U t (> oF _l +lol I Eo TLnIilf:lo. ,oLr{il ,:t a, z btd o x Engineering Services Committee Meeting 1/12/2016 1:05 PM Emergency Water Line Relocation Department:Utilities Presenter:Tom Wiedmeier Caption:Notification of emergency water main relocation at First Presbyterian Church by Blair Construction, Inc. in the amount of $90,477.40. Background:The Utilities Department has an existing 20” water main running across the First Presbyterian Church parking lot on Telfair Street, in the abandoned right of way of Twiggs Street. When the City abandoned the right of way to First Presbyterian, it did not specifically retain an easement for the water line. This water main is a critical water transmission feed to the downtown area that must remain in service. The Church is constructing a new addition that conflicted with the 20” water main. Because there was no recorded easement for the water line, the church proceeded with design and bidding of the new addition. The conflict was realized shortly before the start of construction. AUD determined Blair Construction, Inc. to be the most suitable Task Order contractor with the abilities to respond quickly to perform the work and make the critical tie-ins to maintain operation of this water main. Analysis:Due to the lack of a recorded easement, we agreed to share in the cost of relocation. First Presbyterian committed to paying up to $45,000 for the relocation. The construction is completed and the final cost is $90,477.40 as submitted by Blair. Additional cost was incurred for the paving needed to restore disturbed areas in Walker Street (Coliseum Authority parking entry drive). AUD reviewed the cost and found it to be fair, reasonable, and in accordance with AUD direction during the emergency construction. Financial Impact:$90,477.40 under account number 507043490- 5425410/88886666-5425410 Alternatives:N/A Recommendation:Submitted for information. Funds are Available in the Following Accounts: Funds are availble in account 507043490-5425410/88886666- 5425410. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/12/2016 1:05 PM GA Power Solar Program Department:Environmental Services Presenter:Mark Johnson Caption:Authorize Augusta’s participation in the Georgia Power Distributed Generation (solar energy) program, paying the $25 per KW capacity reservation and authorizing Augusta to execute all documents required under the program. Background:Augusta evaluated feasible sites at city facilities and identified 5 possible locations suitable for this program, and applied to Georgia Power to be considered under this program. Currently, Georgia Power is performing an interconnect impact study which is scheduled to be complete on January 22, 2016. On or about that date Georgia Power will announce projects which could be awarded under this program. Georgia Power has performed onsite inspections for interconnect impact at 3 of the 5 sites submitted, which include, the sewer treatment plant on Mike Padgett, the water production facility on Tobacco Road and the jail on Phinizy Road. Upon Georgia Power releasing the final short list, awarded projects will be required to pay the $25 per KW capacity reservation, which is estimated to cost Augusta $25,000 per site selected. Analysis:In the event that Augusta is awarded any of these projects, it must operate on an accelerated timeline to meet the goal of Georgia Power to have these projects online by the end of 2016. Additionally, there is an economic benefit to accelerating such projects as there is a 30% tax credit which is scheduled to expire at the end of 2016. This tax credit could greatly reduce the expense to Augusta. Therefore, Augusta is proposing doing an accelerated version of a design build RFP or solicit interest in a developer land lease agreement. Financial Impact:At current market conditions, Augusta assumes a range of capital cost of about $2.25 per watt. Thus, a megawatt system would cost an estimated $2,250,000. Under this program Georgia Power is paying 10.4 cents per kWh for a 25 year power purchase agreement (PPA) and 11.4 cents per kWh for a 35 year PPA. At an annual production of 1,500,000 kWhs for each 1MW installed, that would equate to annual revenues of $156,000-$171,000. Based on the lower revenue projections the system would generate $3,900,000 over the life of the PPA with an initial investment of $2,250,000. Alternatives:Do not participate in Georgia Power's solar program. Recommendation:Authorize Augusta’s participation in the Georgia Power Distributed Generation (solar energy) program, paying the $25 per KW capacity reservation and authorizing Augusta to execute all documents required under the program. Funds are Available in the Following Accounts: Funds for the $25 per KW would be paid for by account number 541-04-4210/5212999. The department will need to move approximately $25,000 into this line items to cover the full amount of the project. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#371-041110-T13049126 to enter into an agreement with Georgia Power stating that Augusta, GA will pay 19.17% of the estimated cost, which is $154,448.00 for relocation of Distribution Facility on the Marks Church Road project with the estimate totaling $805,615.00. Funding to come from TIA Discretionary. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase V 2,500,000$ TIA Discretionary 195,975$ TIA Project Funds 24,850 TIA Project Funds 568,145 TIA Discretionary 154,448 3,443,418$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110-T13049126 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER SIX Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 12.21.2015 Augusta-Richmond County, Georgia CPB#371-041110-T13049126 CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER SIX CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST, PHASE V 325-04-1120-6011110 ($2,500,000)($2,500,000) TIA DISCRETIONARY ($195,975)($154,448)($350,423) 371-041110-5212115/T13049126-5212115 ($592,995)($592,995) TOTAL SOURCES: ($3,288,970) ($154,448) ($3,443,418) USE OF FUNDS ENGINEERING 325-04-1120-5212115-209825201 $685,128 $685,128 CONSTRUCTION 325-04-1120-5414110-209825201 $396,010 $396,010 CONSTRUCTION 371-041110-5414110-T13049126 $568,145 $568,145 UTILITY 325-041120-5414510-209825201 $1,639,687 $154,448 $1,794,135 TOTAL USES:$3,288,970 $154,448 $3,443,418 2 of 2 12.21.2015 Engineering Services Committee Meeting 1/12/2016 1:05 PM Mark Church Road Improvements -Utilities Relocation Reimbursement Department:ABIE L. LADSON, DIRECTOR Presenter:ABIE LADSON Caption:Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Mark Church Road Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work. Background:Mark Church Road Improvements Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits are Wrightsboro Road to I-520/Wheeler Road off ramp. This project consists of widening the existing two-lane roadway to a three-lane roadway, and adding curb & gutter, sidewalks and a storm sewer. Project will be completed in two phases (Phase 1 and Phase 2). Phase I scope consist of utilities relocation and is under construction. Roadway improvements require relocation of Georgia Power facilities outside the roadway ROW and Augusta Georgia is responsible to pay for such relocation Analysis:The Mark Church Road Improvement Project will require that Georgia Power relocates its distribution facilities within project limits. It is mandated that Augusta, GA enters into an agreement to pay 19.17% of the estimated cost, which is $154,448.00. This is a cost is required to be paid by the City to complete needed improvements. Financial Impact:Georgia Power has advised the Augusta share cost is $154,448.00. Funds are available in TIA Discretionary funds. Alternatives:1) Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Mark Church Road Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work. 2) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: TIA Discretionary Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/12/2016 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on December 8, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#371-041110-T15040154 to enter into an agreement with Georgia Power, stating that Augusta, GA will pay 42.53% of the estimated cost of $259,497.00 for the cost to relocate the Distribution facilities Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 1,467,000$ Special 1% Sales Tax, Phase IV 600,000$ TIA Discretionary Funds 226,597$ SPLOST III Recapture Funds 248,197$ TIA Discretionary Funds 96,411$ TIA Discretionary Funds 259,497 GDOT M230 136,552 3,034,254$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department on the Windsor Spring Phase V project with the estimate totaling $609,785.00. Funding is available in the TIA project Utility account. CPB#371-041110-T15040154 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) UTILITY RELOCATION REIMBURSEMENT Honorable Hardie Davis, Jr., Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 12.21.2015 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) UTILITY RELOCATION REIMBURSEMENT CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SALES TAX, PHASE III 323041110-000000-299823766 ($1,467,000)($1,467,000) SPECIAL 1% SALES TAX, PHASE IV 324041110-000000-202824766 ($600,000)($600,000) TIA DISCRETIONARY FUNDS ($323,008)($323,008) SPLOST III RECAPTURE FUNDS ($248,197)($248,197) GDOT M230 ($136,552)($136,552) TIA UTILITY FUNDS ($259,497) ($259,497) TOTAL SOURCES:($2,390,008) ($259,497) ($3,034,254) USE OF FUNDS ENGINEERING 323041110-5212115-299823766 $1,745,061 $1,745,061 ENGINEERING 32304110-5212115-299823766 $459,560 $459,560 RIGHT OF WAY 323041110-5411120-299823766 $570,136 $570,136 UTILITY 371-041110-T15040154-5414510 $259,497 $259,497 TOTAL USES:$2,774,757 $259,497 $3,034,254 2 of 2 12.21.2015 Engineering Services Committee Meeting 1/12/2016 1:05 PM Windsor Spring Road Phase V Improvements - Relocation Reimbursement Department:Abie L. Ladson, Director Presenter:Abie Ladson Caption:Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Windsor Spring Road Phase V Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by AED. Background:Windsor Spring Road Phase V is a Commission approved SPLOST project. It is a blended roadway improvements project funded by local, state and federal funds. Augusta is responsible for funding roadway design, environmental permitting, and public owned utilities relocation. GDOT under agreement with Augusta is responsible for the funding and managing of roadway construction. GDOT let this project on December 18, 2015 and ER Snell is the contractor. Construction bid for phase V is $21,734,133.15. Roadway improvements require relocation of Georgia Power facilities outside of the roadway ROW. Augusta Georgia is responsible to pay for such relocations. Analysis:The Windsor Spring Road Phase V Project requires that the Georgia Power Company relocate its distribution facilities within project limits. It is mandated that Augusta, enters into an agreement to pay 42.53% of the estimated cost, which is $259,497.00. This cost is required to be paid by the City in order to complete the needed improvements. Financial Impact:Georgia Power has advised the Augusta share cost is $259,497.00. Funds are available in Project TIA funds. Alternatives:1) Approve entering into an agreement with Georgia Power for relocation of distribution facilities associated with the Windsor Spring Road Phase V Improvements Project; approve the Utility Relocation Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor, and approve payment upon completion of the work as requested by AED. 2) Do not approve and find an alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA Funds 371-04110-5414510-T15040154 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission