The URL can be used to link to this page

Home My WebLink About2015-12-08-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 12/8/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. ENGINEERING SERVICES 1. Approve award of Construction Contract to JHC Corporation in the amount of $1,468,821.00 for Transportation Investment Act (TIA) Project, 7th Street Bridge over Augusta Canal (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 15- 224) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Motion to approve the minutes of the Engineering Services Committee held on November 24, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 3. Approve Memorandum of Understanding with Downtown Development Authority for Jones Street Alley project. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 4. Approve award of Construction Contract to E.R. Snell Contractor in the amount of $3,978,534.40 for Transportation Investment Act (TIA) Project, Old Waynesboro over Spirit Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 5. Approve award of Construction Contract to E.R. Snell Contractor in the amount of $898,707.65 for Transportation Investment Act (TIA) Project, Scotts Way over Raes Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 15-233) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes Engineering Services Committee Meeting 12/8/2015 1:05 PM Attendance 12/8/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia Bridge Repair and Restoration Change Number Two BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#371-041110-T13041222 to award the construction contract to JHC Corp for the 7th Street Bridge over the Augusta Canal Bridge Repair in the amount $1,468,821.00 upon receipt of signed contracts and proper bonds. Funding is available in the TIA project budget account and SPLOST VI. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 150,000$ TIA Construction 561,799$ SPLOST VI 907,022$ 1,618,821$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor PLEASE DO NOT PROCESS THIS COPY. ONCE ITEM IS APPRVED AN ORIGINAL WILL BE FORWARDED FOR PROCESSING. QUESTIONS PLEASE CALL EXT 5070. CPB#371-041110-T13041222 CAPITAL PROJECT BUDGET 7th Street Bridge over the Augusta Canal TIA Funds 1 of 2 11.20.2015 Augusta-Richmond County, Georgia CPB#371-041110-T13041222 CAPITAL PROJECT BUDGET 7th Street Bridge over the Augusta Canal CPB AMOUNT NEW SOURCE OF FUNDS CPB CPB TIA Funds (150,000)$ (150,000)$ 371-041110-T13041222 TIA Construction 371-041110-T13041222 (561,799)$ (561,799)$ SPLOST (907,022)$ (907,022)$ TOTAL SOURCES: (150,000)$ (1,468,821)$ (1,618,821)$ USE OF FUNDS ENGINEERING 371-041110-5212115-T13041222 150,000$ 150,000$ TIA CONSTRUCTION 371-041110-5414210-T13041222 1,468,821$ 1,468,821$ TOTAL USES:150,000$ 1,468,821$ 1,618,821$ Invitation to Bid Sealed bids will be received at this office on Tuesday, November 10, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-224 7th Street Bridge Over Augusta Canal (Bridge Replacement) for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, September 24, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid/Telephone Conference will be held on Wednesday, October 21, 2015, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. The call-in telephone number is 1-888-331-7677 (U.S. & Canada) and 713-9366995 (International). Call one of the dial-in numbers at least five (5) minutes prior to conference. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 23, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle September 24, October 1, 8, 15, 2015 Metro Courier September 30, 2015 Revised: 1/12/2015 VENDORS E. R. SNELL CONTRACTOR 5102 PIERCE COURT EVANS, GA 30809 JHC CORPORATION 1029 N PEACHTREE PKWY # 359 PEACHTREE CITY, GA 30269 Attachment "B" YES YES E-Verify # 22114 413897 SAVE Form YES YES Bid Bond YES YES BASE BID TOTAL $1,507,959.15 $1,468,821.00 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 148 Mandatory Pre-Bid/Telephone Conference: 4 Total packages submitted: 2 Total Noncompliant: 0 The following vendors submaitted a statement of "No Bid": BEAMS SITE PREP / 1456 EDGEFIELD ROAD / NORTH AUGUSTA, SC 29860 BLAIR CONSTRUCTION / PO BOX 770 / EVANS, GA 30809 Bid Opening Bid Item #15-224 7th Street Bridge Over Augusta Canal (Bridge Replacement) for Augusta, Georgia - Engineering Department Bid Due: Tuesday, November 10, 2015 @ 3:00 p.m. Page 1 of 1 Engineering Services Committee Meeting 12/8/2015 1:05 PM 7th Street Bridge over Augusta Canal ( Bridge Replacement)TIA #15-224 Department:Abie L. Ladson, Director Caption:Approve award of Construction Contract to JHC Corporation in the amount of $1,468,821.00 for Transportation Investment Act (TIA) Project, 7th Street Bridge over Augusta Canal (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 15-224) Background:7th Street Bridge over Augusta Canal (Bridge Replacement) Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. It is bridge replacement project. The existing structure is not meeting current standards. The project consists of reconstructing the bridge by replacing existing structure with box culvert structure. Work also includes relocation of waterline and other utilities that are located within project limits. Analysis:Bids were received on November 10, 2015 with JHC Corporation being the low bidder. The bid results are as follow: CONTRACTORS BID 1. E.R. Snell Contractor $1,507,959. 2. JHC Corporation $1,468,821.00 It is the recommendation of the Engineering Department to award this project to JHC Corporation. Financial Impact:Funds are allowable in Project TIA funds and Engineering SPLOST VI funds upon Commission approval. Alternatives:1). Approve award of Construction Contract to JHC Corporation in the amount of $1,468,821.00 for Transportation Investment Act (TIA) Project, 7th Street Bridge over Augusta Canal (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available Project TIA Funds ($561,799.07) and SPLOSTVI ($907,021.93) in the Following Accounts: 371-04-1110-T130412222 - $561,799.07 328-04-1110-211828102 - $800,000 328-04-1110-211828012 - $107,021.93 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 12/8/2015 1:05 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on November 24, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 12/8/2015 1:05 PM MOU for Jones Street Alley project Department:Engineering Caption:Approve Memorandum of Understanding with Downtown Development Authority for Jones Street Alley project. Background:At the August 18, 2015, meeting, the Commission approved a project on Jones Street Alley from McCartan to James Brown Boulevard, to create a one-way street, to create additional parking spaces, and to make related street improvements. The Commission approved a budget in the amount of $100,000 for this project. Analysis:In order to expedite the completion of the work, the Engineering Department recommends utilizing the existing DDA contract with Cranston Engineering, for the James Brown Boulevard streetscape project, to complete the design work for the Jones Street Alley improvements. Financial Impact:Funds in the amount of $28,967.50 for this MOU are available in the Jones Street Alley project account. Alternatives:Delay construction and have Engineering Department manage the project in-house. Recommendation:Approve the Memorandum of Understanding with the Downtown Development Authority for the Jones Street Alley project. Funds are Available in the Following Accounts: Available in the TIA Discretionary Fund account for the Jones Street Alley project. REVIEWED AND APPROVED BY: Procurement Finance Law Administrator Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110/T13048130 and to award the Construction Contract for the Old Waynesboro Road over Spirit Creek (Bridge Replacement) to E.R. Snell Contraction in the amount of $3,978,534.40 contingent upon receipt of signed contracts and proper bonds. Funding is available in the project TIA account and SPLOST. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 165,000$ 150,800$ 2,621,010$ SPLOST 1,357,525$ 4,294,335$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor TIA Construction CPB#371-041110/T13048130 CAPITAL PROJECT BUDGET Old Waynesboro Road Over Spirit Creek - Bridge Replacement TIA Design TIA Discretionary Change Number Two Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 3 11.19.2015 Augusta-Richmond County, Georgia CPB#371-041110/T13048130 CAPITAL PROJECT BUDGET Old Waynesboro Road Over Spirit Creek - Bridge Replacement 2 of 3 11.19.2015 Augusta-Richmond County, Georgia CPB#371-041110/T13048130 CAPITAL PROJECT BUDGET Old Waynesboro Road Over Spirit Creek - Bridge Replacement CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds (165,000)$ (165,000)$ 371-04-1110-5212115/T13048130 TIA Discretionary Funds (150,800)$ (150,800)$ TIA Funds 371-04-1110-5414110/T13048130 (2,621,010)$ (2,621,010)$ SPLOST VI (1,357,525)$ (1,357,525)$ TOTAL SOURCES: (315,800)$ (3,978,535)$ (4,294,335)$ USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13048130 315,800$ 315,800$ ENGINEERING 371-04-1110-5414110/T13048130 3,978,535$ TOTAL USES:315,800$ 3,978,535$ 4,294,335$ 3 of 3 11.19.2015 Invitation to Bid Sealed bids will be received at this office on Wednesday, November 4, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-223 Old Waynesboro Road Over Spirit Creek (Bridge Replacement) for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $285.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, August 24, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid/Telephone Conference will be held on Tuesday, October 20, 2015, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. The call-in telephone number is 1-877-331-7677 (U.S. & Canada) and 713-936-6995 (International). Call one of the dial-in numbers at least five (5) minutes prior to conference. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 22, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle September 24, October 1, 8, 15 2015 Metro Courier September 30, 2015 Revised: 1/12/2015 Bid Opening Bid Item #15-223 Old Waynesboro Road Over Spirit Creek (Bridge Replacement) for Augusta, Georgia - Engineering Department Bid Due: Wednesday, November 4, 2015 @ 3:00 p.m. VENDORS E. R. SNELL CONTRACTOR 5102 PIERCE COURT EVANS, GA 30809 Attachment "B"YES E-Verify #22114 SAVE Form YES Bid Bond YES BID TOTAL $3,978,534.40 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 147 Mandatory Pre-Bid Conference/Telephone Conference Attendees: 3 Total packages submitted: 1 Total Noncompliant: 0 The following vendors submitted a statement of "NO BID": BEAMS CONTRACTING / 15030 ATOMIC ROAD / BEECH ISLAND SC 29842 JHC CORPORATION / 1029 N PEACHTREE PKWY # 359 / PEACHTREE CITY, GA 30269 Page 1 of 1 Yvonne Gentry DBE Director TO: FROM: DATE: SUBJECT: MEMORANDUM Abie Ladson, Engineering Yvonne Gentry, Coordinat ", /MDisadvantaged Business Entd[flri$ Department November 17,2015 REVIEW AND APPROVAL OF REGOMMMENDED CONTRACTOR Bad#15-223 old waynesboro Road over spirit creek (Bridge Replacement) This memo is to transmit the review and concurrence of compliance by E.R. Snell Gontractor. The Augusta, Georgia code requires a contractor to meet the assign LSBOP Utilization goal orprovide evidence of completing good faith efforts The goal established for Old Waynesboro Road over Spirit Creek (Bridge Replacement) project is8%. The bidder/offeror was unable to meet the goal and has satisiied the good fiiin irorts required by Augusta Richmond County. The next phase of this process will be for the DBE Department to work with the bidder/offeror todevelop a plan of action to increase their proposed committed LSBOP Utilization goal. The bidder/offeror has agreed to work in cooperation with the DBE Department if awarded flie project. The goal setting methodology included the following factors based on good faith efforts of thecontractor:. The project total estimated costo Value of the scope of work where availability exists. Maximum participation to be achieved through locally owned small business Contractor must prepare and submit a monthly utilization report with each pay request to theDBE Department. lf you have questions, prease contact me at (706) 921-2406'. Disadvantaged Business Enterprise Department 530 Greene Street - Room 6008 - Augusta GA 30901-4414 (706) 821-240c- Fax (706) s2t-4228 WWW.AUGUSTAGA.GOV Engineering Services Committee Meeting 12/8/2015 1:05 PM Old Waynesboro Road over Spirit Creek ( Bridge Replacement) Department:Abie L. Ladson, Director Caption:Approve award of Construction Contract to E.R. Snell Contractor in the amount of $3,978,534.40 for Transportation Investment Act (TIA) Project, Old Waynesboro over Spirit Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Background:Old Waynesboro Bridge Road over Spirit Creek Bridge Replacement Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. It is bridge replacement project. The existing structure is structurally deficient and does not meet current standards. The project consists of enhancing structural integrity of the structure by reconstructing the bridge. Work also includes construction of bike lanes, sidewalks, and curb & gutter. Analysis:Bids were received on November 4, 2015 with E.R. Snell being the low bidder. The bid results are as follow: CONTRACTORS BID 1. E.R. Snell Contractor $3,978,534.40 Note: Only one bid was received. It is the recommendation of the Engineering Department to award this project to E.R. Snell Contractor, Inc. Financial Impact:Funds are allowable in Project TIA funds and Engineering SPLOST VI funds upon Commission approval. Alternatives:1). Approve award of Construction Contract to E.R. Snell Contractor in the amount of $3,978,534.40 for Transportation Investment Act (TIA) Project, Old Waynesboro over Spirit Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: Project TIA Funds ($2,621,009.15) and SPLOSTVI ($1,357,525.25) 371-04-1110-T13048130-$2,621,009.15 328-04- 1110-211828801-$800,000 328-04-1110-211828012-$557,525 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371041110-T13047216 to award the Construction Contract to E.R. Snell Contractor in the amount of $898,707.65 for the Scotts Way Over Rae's Creek - Bridge Replacement contingent upon receipt of signed contracts and proper bonds. Funding is available in TIA project budget account number. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 100,780$ 31,810$ TIA Construction 898,708$ 1,031,298$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement TIA Design TIA Design Change Number Two PLEASE DO NOT PROCESS THIS COPY. ONCE ITEM IS APPRVED AN ORIGINAL WILL BE FORWARDED FOR PROCESSING. QUESTIONS PLEASE CALL EXT 5070. Page 1 of 2 11.19.2015 Augusta-Richmond County, Georgia CPB#371-041110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds ($132,590) ($132,590) 371-04-1110-5212115/T13047216 TIA Construction 371-04-1110-5414110/T13047216 ($898,708) ($898,708) TOTAL SOURCES: ($132,590) ($898,708) ($1,031,298) USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13047216 $132,590 $132,590 ENGINEERING 371-04-1110-5414110/T13047216 $898,708 $898,708 TOTAL USES:$132,590 $898,708 $1,031,298 Page 2 of 2 11.19.2015 Invitation to Bid Sealed bids will be received at this office on Thursday, November 12, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-233 Scotts Way Over Raes Creek (Bridge Replacement) for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $60.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, October 1, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid/Telephone Conference will be held on Friday, October 23, 2015, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 27, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle October 1, 8, 15, 22, 2015 Metro Courier October 7, 2015 Revised: 1/12/2015 VENDORS BEAMS CONTRACTING 15030 ATOMIC ROAD BEECH ISLAND SC 29842 E. R. SNELL CONTRACTOR 5102 PIERCE COURT EVANS, GA 30809 JHC CORPORATION 1029 N PEACHTREE PKWY # 359, PEACHTREE CITY, GA 30269 L. C. WHITFORD 3765 Francis Circle Alpharetta, GA 30004 Bid Opening Bid Item #15-233 Scotts Way Over Raes Creek (Bridge Replacement) for Augusta, Georgia - Engineering Department Bid Due: Thursday, November 12, 2015 @ 3:00 p.m. Total Number Specifications Mailed Out: 25 Mandatory Pre-Bid/Telephone Conference: 4 Total packages submitted: 3 Total Noncompliant: 0no bidAttachment "B"YES YES YES E-Verify #22114 413897 121206 SAVE Form YES YES YES Bid Bond YES YES YES BASE BID TOTAL $898,707.65 $1,328,313.10 $1,243,018.17no bidPage 1 of 1 Engineering Services Committee Meeting 12/8/2015 1:05 PM Scotts Way over Raes Creek (Bridge Replacement) TIA 15-233 Department:Abie L. Ladson, Director Caption:Approve award of Construction Contract to E.R. Snell Contractor in the amount of $898,707.65 for Transportation Investment Act (TIA) Project, Scotts Way over Raes Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 15-233) Background:Scotts Way over Raes Creek (Bridge Replacement) Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. It is bridge replacement project. Existing structure is old and showing signs of spalling on the deck sections and is not meeting current standards. The project consists of enhancing structural integrity of the structure by reconstructing the bridge. Work also includes replacement of approximately 100’ of asphalt and curb and gutter on either end of the bridge. Analysis:Bids were received on November 12, 2015 with RHC Corporation being the low bidder. The bid results are as follow: CONTRACTORS BID 1. RHC Corporation $1,328,313.10 2. ER Snell Contractor $898.707.65 3. L.C. Whitford $1,243,018.17 It is the recommendation of the Engineering Department to award this project to E.R. Snell Contractor. Financial Impact:Funds are allowable in Project TIA funds. Alternatives:1). Approve award of Construction Contract to E.R. Snell Contractor in the amount of $898,707.65 for Transportation Investment Act (TIA) Project, Scotts Way over Raes Creek (Bridge Replacement) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds.2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission