HomeMy WebLinkAbout2015-10-13-Meeting Mintues
Engineering Services Committee Meeting Commission Chamber - 10/13/2015
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Consider Award of Bid #15-181 for the Construction of Augusta Canal Bank
Leakage Repairs near Rock Creek to Blair Construction, Inc.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
2. Adoption of the Flood Insurance Rate Map (FIRM) as revised by Letter of Map
Revision (LOMR) 14-04-8059P.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
3. Approve a Memorandum of Understanding with the Augusta Convention and
Visitors Bureau for the Gateway Beautification Initiative.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve finding
another funding source
other than stormwater for
this project and table this
initiative at this time. Mr.
Fennoy votes No.
Motion Passes 3-1.
Commissioner
Ben Hasan
Commissioner
Wayne
Guilfoyle
Passes
4. Motion to approve the minutes of the Engineering Services Committee held on
September 29, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commissioner
Wayne Guilfoyle Passes
5. Approve a Memorandum of Understanding with the Development Authority of
Richmond County for the construction of a roadway project at the Corporate
Park using SPLOST funds.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
6. Consider participation in the Savannah River Clean Water Fund.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Mr. Guilfoyle votes Commissioner Commissioner
Passes
www.augustaga.gov
No.
Motion Passes 3-1.
Ben Hasan Grady Smith
7. Approve purchase of thermoplastic striping material in the amount of $64,130
from Crown Technology.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Attendance 10/13/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office on Wednesday, June 24, 2015 @ 3:00 p.m. for furnishing:
Bid Item #15-181 Augusta Canal Bank Leakage Repairs Near Rock Creek for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and
specifications which are non-refundable are $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through
ARC Southern (706 821-0405) beginning Thursday, May 14, 2015. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery
of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, June 5, 2015 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
June 10, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 14, 21, 28, June 4, 2015
Metro Courier May 20, 2015
Revised: 1/12/2015
DABBA-WILLIAMS
319 S. WALNUT STREET
STATESBORO, GA 30458
JHC-CORPORATION
1029 N PEACHTREE PKWY
# 359,
PEACHTREE CITY, GA
30269
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
YES YES
YES
222733 413897 224004
YES YES YES
YES YES YES
$105,720.00 $344,000.00 $74,560.00Bid Price
Bid Bond
E-Verify #
Bid Item #15-181
Augusta Canal Bank Leakage Repairs Near Rock Creek
for Augusta, Georgia - Utilities Department
Bid Due: Wednesday, June 24, 2015 @ 3:00 p.m.
SAVE Form
Total Number Specifications Mailed Out: 27
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 217
Mandatory Pre-Bid Conference: 5
Total packages submitted: 3
Total Noncompliant: 0
Vendors
Attachment B
Page 1 of 1
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Augusta Canal Bank Leakage Repairs Near Rock Creek
Department:Augusta Utilities Department
Caption:Consider Award of Bid #15-181 for the Construction of Augusta
Canal Bank Leakage Repairs near Rock Creek to Blair
Construction, Inc.
Background:This Project will repair the canal embankment near Rock Creek to
prevent further seepage and stabilize the embankment slope.
Analysis:Augusta Utilities Department has reviewed the bid submitted by
Blair Construction, Inc. and the recommendation letter from
Cranston Engineering Group, P.C. for the project. The bid for
construction services was deemed to be fair and reasonable by
Augusta Utilities Department.
Financial Impact:We have reviewed the bid from Blair Construction, Inc. and find it
to be reasonable. Funding in the amount of $74,560.80 is available
from accounts: 507043410-5425110 / 80320115-5425110
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve the Construction Services to Blair Construction, Inc. in
the amount of $74,560.80 for the Augusta Canal Bank Leakage
Repairs Near Rock Creek Project.
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: 507043410-
5425110 / 80320115-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Floodplain Map Revision
Department:Planning and Development
Caption:Adoption of the Flood Insurance Rate Map (FIRM) as revised by
Letter of Map Revision (LOMR) 14-04-8059P.
Background:A Letter of Map Revision (LOMR) is FEMA’s modification of a
Flood Insurance Rate Map (FIRM). Because a LOMR officially
revises the FIRM, the flood hazard updates shown are used to rate
flood insurance policies and enforce flood insurance and
development regulations.In June of 2014, the Cranston
Engineering Group, on behalf of Coel Development Company,
prepared a LOMR based on a detailed flood study of the portion
of Butler Creek that lies along the northern boundary of the
Haynes Station subdivision. Haynes Station is located off Gordon
Highway between Fort Gordon Gates 1 and 2.
Analysis:The study resulted in a 4,000-foot long section of the creek being
reclassified from a Zone A to Zone AE, with Base Flood
Elevations (BFEs), on Flood Insurance Rate Map (FIRM) 13245C
0085F. The study also revised the Flood Insurance Study (FIS)
report for Butler Creek to reflect the new flood hazard boundaries
along this section of the creek. The changes do not have any
negative impact on the parcels adjoining the creek. The LOMR
was advertised, as required by the National Flood Insurance
Program (NFIP), in the Augusta Chronicle April 16, 2015 and
April 23, 2015.
Financial Impact:The financial impact is minimal and involves staff time to
incorporate digital data into Augusta’s GIS that reflect the
revisions to the FIRM.
Alternatives:Not adopting the Letter of Map Revision (LOMR) and falling out
of compliance with the National Flood Insurance Program (NFIP)
minimum standards. Sanctions and/or suspension are options that
could be exercised by FEMA, resulting in property owners not
having the ability to purchase federally-backed flood insurance
Recommendation:Adoption of the Flood Insurance Rate Map (FIRM) and Flood
Insurance Study (FIS) as revised by Letter of Map Revision
(LOMR) 14-04-8059P, effective August 21, 2015.
Funds are Available
in the Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Gateway Beautification program
Department:Administrator
Caption:Approve a Memorandum of Understanding with the Augusta
Convention and Visitors Bureau for the Gateway Beautification
Initiative.
Background:Commissioner Fennoy, Mayor Davis, the Engineering
Department, the Convention and Visitors Bureau, Palmetto Storey
LLC, the Georgia DOT and others have been collaborating on
projects to improve the medians at gateway entrances to Augusta.
With several projects completed, and projects at Sandbar Ferry
Road and Doug Barnard Parkway being constructed in the next
few months, funding is now needed for ongoing maintenance.
Analysis:The Engineering Department has identified funding from TIA
discretionary funds and from Storm Water utility funds, in the
total of $250,000, that can be matched by private funds, through
the Community Foundation's Garden City Improvement Fund, to
provide for ongoing gateway maintenance. The attached MOU
provides that the public and private funds deposited with the
Community Foundation, will be used to jointly pay for
maintenance services.
Financial Impact:$125,000 in TIA discretionary funds and $125,000 in Storm
Water utility funds, for a total of $250,000 in FY 2016 to be paid
in two installments to the Garden City Improvement Fund, by
March 1, 2016 and July 1, 2016.
Alternatives:Reduce the amount of maintenance provided for gateway
beautification.
Recommendation:Approve the Memorandum of Understanding for Gateway
Beautification with the Augusta Convention and Visitors Bureau.
Funds are Available
in the Following fund 235 - TIA Discretionary fund 581 - Stormwater utiltiy
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 29, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
10/13/2015 1:10 PM
MOU with DARC for Corporate Park roadway project
Department:Administrator
Caption:Approve a Memorandum of Understanding with the Development
Authority of Richmond County for the construction of a roadway
project at the Corporate Park using SPLOST funds.
Background:In SPLOSTS III and VI, funds were approved for construction of
a roadway at the Augusta Corporate Park. The Economic
Development Authority has completed plans for the roadway, to
serve both the light and heavy industrial land available at that site.
The SPLOST funds are sufficient, based on engineering estimates,
to complete a first phase of the roadway, as a two-lane section,
through the light industrial properties and up to the boundary of
the heavy industrial section, that can be extended and/or widened
as the park develops.
Analysis:By completing a first phase of the roadway, it will facilitate
business recruitment, demonstrating that these sites have sufficient
infrastructure to develop immediately.
Financial Impact:Funds are available in SPLOST III of 1,523,300 and SPLOST VI
of 1,200,000 for a total of $2,723,300, for this MOU.
Alternatives:Delay completion of the roadway.
Recommendation:Approve the Memorandum of Understanding with the
Development Authority of Richmond County regarding
reimbursements for SPLOST projects for the Augusta Corporate
Park.
Funds are Available
in the Following
Accounts:
Fund 323 - SPLOST phase III Fund 326 - SPLOST phase VI
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Savannah River Clean Water Fund
Department:Utilities
Caption:Consider participation in the Savannah River Clean Water Fund.
Background:The Georgia Environmental Protection Division is developing
nutrient limits for wastewater discharges. These nutrients,
specifically nitrogen and phosphorus, promote harmful aquatic
plant growth such as excessive algae. Once nutrient limits are
established, it will likely be extremely expensive to construct
additional treatment processes at Augusta's wastewater plants to
meet these limits. We have been exploring alternate ways to
achieve compliance with pending nutrient limits, and see great
potential in partnering with the Savannah River Clean Water Fund
(SRCWF).
Analysis:The SRCWF is non-profit Georgia corporation established to
promote permanent land protection, responsible land management
practices and scientific research in the lower Savannah River
watershed. The initial partners are proposed to be the major
utilities in the basin: Augusta, Columbia County, Savannah, and
Beaufort - Jasper Water Authority. Aiken County and North
Augusta are also potential partners. The SRCWF will permanently
protect high value land (from the perspective of water quality
protection) through land acquisition and conservations easements.
SRCWF will also fund land management practices such as
vegetative buffers around agricultural fields, and the scientific
research necessary to quantify the resulting water quality benefits.
Proposed land protection and management opportunities will be
presented to the partners on a case by case basis. We have met
with the Director of the Georgia Environmental Protection
Division and he has expressed his strong support for this initiative.
Financial Impact:The four major utilities are proposed to each fund $300,000
annually for this initiative. $200,000 would be invested in land
protection and land management practices while $100,000 would
be funded annually to the Phinizy Center for Water Sciences for
scientific research to quantify resulting water quality benefits.
This research will be necessary to document benefits and support
credits in our future nutrient discharge limits. The initial MOU is
proposed for a three (3) year period.
Alternatives:Augusta could elect not to participate in the Fund and address
future nutrient limits through conventional wastewater treatment
plant construction.
Recommendation:We recommend that participation in the Savannah River Clean
Water Fund be approved.
Funds are Available
in the Following
Accounts:
507043410 – 5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/13/2015 1:10 PM
Thermoplastic Material Purchase
Department:Abie Ladson, Director
Caption:Approve purchase of thermoplastic striping material in the amount
of $64,130 from Crown Technology.
Background:The Traffic Division of the Engineering Department is responsible
for maintaining the striping on all county roads. As such, every
year, traffic engineering budgets and purchases striping material to
be used for this purpose, typically through smaller purchase orders
due to storage limitations. To that end, Traffic Engineering has
identified additional storage space for the materials that will allow
for a larger stockpile of material. .Therefore, Traffic Engineering
is proposing to purchase $64,130 in thermoplastic materials
through the annual Georgia Department of Transportation
bid. This amount is within our annual budget, but triggers the
amount at which commission approval must be obtained.
Analysis:This material is essential to operation of the Traffic Engineering
Division at its ability to maintain the striping along county
roadways.
Financial Impact:The proposed cost is within Traffic Engineering’s 2015 budget.
Alternatives:Approve
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
101041710/5311630
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission