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Home My WebLink About2015-09-29-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 9/29/2015 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-003-01-0) 3376 Milledgeville Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 2. Consider Professional Services Proposal from Cranston Engineering Group, P.C. for the Alternate Downtown Water Feed 2014 CIP Bond Project in the amount of $379,370. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Approve Johnson, Laschober, and Associates (JLA) Design Change Order 5 in the amount of $51,584.00 for the Butler Creek West Sanitary Sewer Upgrades, project number 60106. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Consider approval of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Task Order Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Consider awarding a contract to CSRA Testing and Engineering in the amount of $52,750.00. RFP 15-176 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 6. Consider approval of construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes Commissioner Grady Smith Commissioner Ben Hasan Passes 4-0. 7. Approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 8. Update from staff regarding operational costs associated with the goat cleanup program. (Requested by Commissioner M. Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve placing this item on the agenda one month from now in order to give the Engineering Department time to make a recommendation regarding three secured locations where the goats could be placed. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 9. Motion to supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard as requested by AED/TE. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Hasan out. Motion Passes 3-0. Commissioner Grady Smith Commissioner Wayne Guilfoyle Passes 10. Approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement Project - Phase 1 as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-159 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Hasan out. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 11. Motion to approve the minutes of the Engineering Services Committee held on September 8, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Hasan out. Motion Passes 3-0. Commissioner Grady Smith Commissioner Wayne Guilfoyle Passes 12. Discuss retainage of contract funds regarding the Environmental Services Department residential demolition program. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 13. Consider Resolution to terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 14. Consider Professional Services Proposal from Johnson, Laschober and Associates, P.C. for the Spirit Creek Trunk Sewer Rehabilitation 2014 CIP Bond Project in the amount of $431,500. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 15. Authorize Amendment One to the City of Augusta contract with AMEC Foster Wheeler Environmental & Infrastructure, Inc. in the amount of $192,500 for the Stormwater Utility Fee Implementation Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 16. Approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-193 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes www.augustaga.gov Engineering Services Committee Meeting 9/29/2015 1:15 PM Attendance 9/29/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 9/29/2015 1:15 PM Acquisition of right-of-way, permanent easement & temporary driveway easement to Richmond County, Ga from James D. Adams & Wanda L. Proden - 3376 Milledgeville Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-003-01-0) 3376 Milledgeville Road. Background:The City has been unable to reach an agreement with the property owners and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 276.36 square feet of right of way, 276.88 square feet of permanent easement, and 253.63 square feet of temporary driveway easement. The appraised value is $425.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Alternate Downtown Water FeedProject Map Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Begin Project End Project Wrightsboro Rd VA Hospital Highlands Ave H e a r d A v e Kissingbower Rd Oliv e R d Kimberly Dr Eastland Dr 2015-0309 Alternate Water Feed to Downtown Augusta (24 inch) Conceptual Construction Cost Estimate 9/3/2015 Description Quantity Unit Unit Price Total Price Tie to line @ Highland Ave. Plant 1 ea $25,000.00 $25,000.00 Saw Cut & Demo Existing Streets & Driveways 6,256 sy $18.00 $112,600.00 24-Inch Water Main (Includes Trenching and Back Fill for 8' Depth) 11,800 lf $135.00 $1,593,000.00 24-Inch Restrained Joint Megalugs 88 ea $850.00 $74,800.00 Air Release Valve & Vault 5 ea $10,000.00 $50,000.00 Blow-off Fire Hydrant 10 ea $3,500.00 $35,000.00 24" - 45o Bend 20 ea $3,900.00 $78,000.00 24" Gate Valve 9 ea $16,500.00 $148,500.00 36-Inch Bore @ Wrightsboro Road 100 lf $925.00 $92,500.00 36-Inch Bore @ Highland Ave 80 lf $925.00 $74,000.00 36-Inch Bore @ Ohio Ave 60 lf $925.00 $55,500.00 36-Inch Bore @ Maryland Ave 60 lf $925.00 $55,500.00 36-Inch Bore @ Whitney St 80 lf $925.00 $74,000.00 36-Inch Bore @ Wycliffe St 60 lf $925.00 $55,500.00 36-Inch Bore @ Kissingbower rd 60 lf $925.00 $55,500.00 36-Inch Bore @ Railroad/Creek 200 lf $925.00 $185,000.00 Misc. Concrete for Thrust Blocks, etc… 100 cy $215.00 $21,500.00 Flowable Fill 100 cy $275.00 $27,500.00 Asphalt Patching (includes 8" GAB and 3" Asphalt) 6,256 sy $45.00 $281,500.00 Asphalt Mill and Overlay outside of Trench (2" deep, 24' wide) 12,267 sy $30.00 $368,000.00 Lump Sum Construction (Mobe, Property Restoration, etc..) 12,500 lf $37.00 $462,500.00 Tie to 20-Inch at Olive RD 1 ea $25,000.00 $25,000.00 SubTotal $3,950,400.00 20% Contingency $790,080.00 GRAND TOTAL $4,740,480.00 Wrightsboro Rd H e a r d A v e Heath St Whitney St Johns Rd W h it e R d Troupe St W a l d e n D r Lee St Maryland Ave Ohio Ave Parkway Dr Hickman Rd Stovall St Pendleton Rd Oak Dr Wycliffe St Kissingbower Rd Kimberly DrKellySt Pennsylvania Ave Anthony Rd Winter St Hillsinger Rd Davidson Dr Highland Ave Meigs St Berkeley Rd King Woods Dr Pi n e tr e e R d Harvey St Holly Hill Rd W h a rt o n D r Drexel Ave Birnam Pl C o r n ell D r Heard Ln Clifton St Trapp Ct Monte Sano Ave Wingfield St Holt St Craig St Iris D r Schley St Lyndale St FreedomWay AlleyRaymond Ave O liv e R d R y a n R d McKibben St P ri n c e t o n L n Clairm ont Dr Cascade Dr L a n i e r D r Joyce St Minto St Milledge Rd Glenn Ave B r y n M a w r A v e Norman St Myrtle Ln H ira m R dDevere St Richmond Ave Russell St Cresswell Dr Eastland Dr Ralph Rd Mi mosa Dr Montclair St Forster St Whitney Ct F l o ri d a A v e Johns Rd E xt Dearborn St S e r vic e D r RiddleLn WhitneySo uthDr Coral Ct SunsetAv e R a n d all R d Woodland Ave Dunaway Ct SpringHillTer Doublegate Ct Breckenbridge Ave J o r d a n R d Powell Ave Chateau Thierry Rd C l a ir m o n t C t CascadeCt C asc a d e D r Lee St Richmond Ave An t h o n y Rd Winter St Service Dr Woodland AveVeterns V e t e r n s A d m i n s t r a t i o nAdminstrationHospitalHospital P e n d l e t o nPendletonParkPark 24-Inch Alternate Water Feed (~ 12,500 FT) ALTERNATE WATER FEED TO DOWNTOWN AUGUSTA (SUGGESTED ROUTE) DATE: SCALE JOB No. DRAWING No. 8/20/2015 1" = 500' 2015-0309 CREATED BY: AUGUSTA UTILITIES DEPARTMENT TMP 1 Alternate Water Feed to Downtown Augusta Proposed Project Schedule September 3, 2015 Feburary May July Aug. Oct. Nov. Dec. Jan Feb March April May June July Aug. Sept. Oct. Nov. Dec. Task Description 29 Days 31 Days 31 31 31 30 31 31 29 31 30 31 30 31 31 30 31 30 31 1 Notice to Proceed (Projected for 10/15/2015) 2 Data Gathering and Preliminary Route Analysis M 3 Utility Location Survey 4 Property Research and Boundary Resolution 5 Survey Water Main Route 6 Finalize Alignment (30% Review)M 7 Preliminary Engineering Design (70%)M 8 Final Engineering Design (100%)M 9 Permitting (If Required) 10 Bidding Phase MM 11 Easement Acquisition (Estimated 6 Months) 12 Construction Phase (Estimated 12 Months)MMMMMMMMMMMM M 2016 Sept. 3030 Days JuneMarch 31 Days ◊ October 30 Days 31 Days December 31 Days November 30 Days 2017 Duration Task 30 Days 2015 September 30 Days 30 Days 30 Days 75 Days 12/01/15 12/15/15 12/15/15 60 Days 180 Days 365 Days 120 Days 75 Days 160 Days 05/01/16 10/01/16 04/01/16 Start Date 10/15/15 10/15/15 January 31 Days 12/01/16 02/01/16 03/15/16 07/01/16 M = Meeting with AUD/Constantine April 30 Days Engineering Services Committee Meeting 9/29/2015 1:15 PM Alternate Downtown Water Feed Department:Augusta Utilities Department Caption:Consider Professional Services Proposal from Cranston Engineering Group, P.C. for the Alternate Downtown Water Feed 2014 CIP Bond Project in the amount of $379,370. Background:On November 18, 2014, the Augusta commission approved the assignment of various capital improvement project to design firms. Cranston Engineering Group, P.C. was approved for the Alternate Downtown Water Feed project. The downtown area is fed primarily through a 24 inch cast iron pipe in Wrightsboro Road, segments of which are over 100 years old. This project will provide an alternative feed to downtown. Analysis:The 24-inch water main will originate at the Highland Avenue Water Treatment Plant and will terminate on Olive Road. Routing alternatives will be analyzed to determine the most feasible and economical alignment. Financial Impact:Cranston Engineering Group, P.C. has proposed to provide professional design services for this project for a fee of $379,370. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:The Commission could elect not to proceed with this project. Recommendation:Augusta Utilities Department recommends the proposal from Cranston Engineering Group P.C. in the amount of $379,370 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043410- 212115 / 81500110-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/29/2015 1:15 PM Butler Creek West Trunk Sewer, Design Services Department:Utilities Caption:Approve Johnson, Laschober, and Associates (JLA) Design Change Order 5 in the amount of $51,584.00 for the Butler Creek West Sanitary Sewer Upgrades, project number 60106. Background:Sanitary sewer upgrades were needed in the western Butler Creek Basin area of Augusta. The project was designed to provide for the installation of new gravity sewer lines and force mains, as well as sanitary sewer lift station upgrades which will provide necessary sewer services to subject areas. This project, which commenced in 2006, has been designed and constructed in phases. There have been significant changes to the original scope and sequence, primarily to respond to the needs of Fort Gordon. This phase of the project included major pumping station upgrades that required significant mechanical and electrical review and inspection. AUD's resources in these areas were committed and the design engineer was required to spend more time than initially anticipated. Additional effort was also required by the design engineer due to contractor inefficiencies. Analysis:Johnson, Laschober, and Associates, P.C. has provided a thorough cost breakdown for the additional work and services required from their firm. Augusta Utilities Department has reviewed the design Change Order 5 documents prepared by JLA, and found the associated fees to be acceptable for the work and services required. Approval of additional funding is needed to compensate JLA for additional design and construction phase work they provided for the Butler Creek West project. Financial Impact:Funds for Change Order 5 are provided in 511043420- 5212115/80360106-5212115 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve subject Change Order 5 for JLA in the amount of $51,584.00. Funds are Available in the Following Accounts: 511043420-5212115/80360106-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Vicinity Map 176 6,7( N Location Map 176 6,7( N Pine Log Road Sanitary Sewer Engineering Services Committee Meeting 9/29/2015 1:15 PM Consider approval of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Task Order Project. Department:Utilities Caption:Consider approval of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Task Order Project. Background:AUD was notified by the Health Department that a number of residents who live along Pine Log Rd and Old Waynesboro Rd were experiencing septic tank failure and needed to connect the sanitary sewer system. The project consists of installing 1,400 LF of sewer main, 18 cleanouts and 5 manholes. AUD contacted Procurement and obtained an emergency bid on the project. Four bidders listed on the Emergency Task Order list were contacted. The low bidder was Blair Construction in the amount of $201,097.05. And due to the urgency of the situation, AUD instructed Blair to mobilize. During construction of the sewer line, we elected to also address marginal flow and pressure issues within the project area. The change order work corrects these issues by replacing 700 feet of water main and associated water services and fire hydrant installation. AUD also performed value engineering with Blair to reduce the contracted line item costs and task order project costs. This results in a change order in the amount of $49,563.85 to add the water main installation and reconcile the final constructed quantities. The cost breakdown is provided on the attached Pay Estimate. Analysis:AUD evaluated the task order costs and the resulting change order amount of $49,563.85, and found it to be fair and reasonable. Financial Impact:$49,563.85, under account number 507043490- 5425410/88886666-5425410. Alternatives:No alternatives are recommended. Recommendation:Recommend approval of change order in the amount of $49,563.85. Funds are Available in the Following Accounts: Funds are available in account 507043490-5425410/88886666- 5425410. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta Utilities Department ,.",.S1,X;;HX:'L* Biffifil DATE: TO: FROM: SUBJECT: MEMORANDUM August 12,2015 Geri Sams, Procurement Director Tom Wiedmeier, P.E.; Director of Utilities f,rr1 RFP 15-176 Soils and Materials Testing Proposal_ Augusta Utilities Projects Based on the fair and reasonable proposal provided by CSRA Testing and Engineering Company, Inc. for RFP 15-176, and with the best interest of the City of Augusta in mind, I recommend that CSRA Testing and Engineering Company be awarded the Soils and Materials Testing contract in the amount of $52,750.00. 360 Bay Street, Suite 180, Augusta, Georgia 30901 (7 06) 312-4132 F ax (7 06) 312-4133 WWW.AUGUSTAGA.GOV Request for Proposal Request for Proposals will be received at this office until Friday, June 12, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-176 Soils and Material Testing Services for Construction Project for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 29, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 7, 14, 21, 28, 2015 Metro Courier May 13, 2015 Revised: 1/12/2015 Page 1 of 1 VENDORS Attachment B E-Verify # SAVE Form Original 7 Copies Fee Proposal MC SQUARED, INC ATTN: SAM MOUSSLY 1275 SHILOH RD, STE 2620 KENNESAW, GA 30144 YES 228126 YES YES YES YES NOVA ENGINEERING 3900 KENNESAW 75 PARKWAY SUITE "100' KENNESAW, GA 30144 YES 124398 YES YES YES YES CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE A AUGUSTA, GA 30904 YES 138689 YES YES YES YES MORELAND ALTOBELLI & ASSOC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 YES 53328 YES YES YES YES CARDNO ATC 1453 GREENE STREET, SUITE A AUGUSTA, GA 30901 YES 46692 YES YES YES YES AMEC E&I 1075 BIG SHANTY RD., SW SUITE 100 KENNESAW, GA 30144 LATE NON- COMPLIANT EMC ENGINEERING SERVICES 1344 US HIGHWAY 19 S LEESBURG, GA 31763 YES 324745 YES YES YES YES Proposal Opening RFP Item #15-176 Soils and Material Testing Services for Construction Project for Augusta, Georgia - Utilities Department RFP Due: Friday, June 12, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-proposal/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: Total Noncompliant: Evaluation Criteria PTS MC SQUARED, INC ATTN: SAM MOUSSLY 1275 SHILOH RD, STE 2620 KENNESAW, GA 30144 NOVA ENGINEERING 3900 KENNESAW 75 PARKWAY SUITE "100' KENNESAW, GA 30144 CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE A AUGUSTA, GA 30904 MORELAND ALTOBELLI & ASSOC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 CARDNO ATC 1453 GREENE STREET, SUITE A AUGUSTA, GA 30901 EMC ENGINEERING SERVICES 1344 US HIGHWAY 19 S LEESBURG, GA 31763 1 Field Testing Experience 25 24.5 24.5 24.5 24.5 24.0 24.0 2. Experience with similar projects 25 22.0 24.0 25.0 24.0 21.0 21.0 3 Company accreditations.20 19.0 19.0 19.5 19.0 19.0 19.0 4 Laboratory testing experience 20 19.0 19.0 19.5 19.0 19.0 19.0 5 Proximity to Area • Within Richmond County 5 points • Within CSRA 4 points • Within Georgia 3 points • Within SE United States (includes AL, TN, NC, SC, FL) 2 points • All Others 1 point 5 5 3.0 3.0 5.0 3.0 5.0 4.0 6 Proposed Fee (must provide and enclose in separate sealed envelope) • Lowest 5 points • Second 4 points • Third 3 points • Fourth 2 points • Highest 1 points 5 Total 100 5 2.0 1.0 5.0 3.0 4.0 0.0 Total 100 89.5 90.5 98.5 92.5 92.0 87.0 Cumulative Evaluation Sheet - RFP Item #15-176 Soils and Material Testing Services for Construction Project for Augusta, Georgia - Utilities Department Wednesday, July 1, 2015 @ 10:00 a.m. Engineering Services Committee Meeting 9/29/2015 1:15 PM Consider Approval of Soils and Materials Testing Services Contract Associated With RFP 15-176. Department:Utilities Caption:Consider awarding a contract to CSRA Testing and Engineering in the amount of $52,750.00. RFP 15-176 Background:The Augusta Utilities Department (AUD) needs to contract with an engineering testing firm to perform soils and materials testing for capital improvements projects in Augusta-Richmond County. RFP 15-176 was developed and advertised through Augusta’s Procurement Department. The six proposals found to be in compliance with applicable RFP requirements were from CSRA Testing and Engineering Company, Cardno ATC, Inc., Moreland Altobelli Associates, Inc., MC Squared, Inc., Nova Engineering, and EMC Engineering Services. After extensive review of the proposals by a review committee, CSRA Testing and Engineering was rated as the firm best conforming to the criteria established. Analysis:Approving this contract will allow CSRA Testing and Engineering, to enter into a contract with Augusta-Richmond County to perform applicable soils and materials testing at capital improvements projects for AUD. Financial Impact:Funds for this work are available in account number 511043490- 5212999/80199999-5212999 Alternatives:No alternatives are recommended. Recommendation:The proposal from CSRA Testing and Engineering Company was considered fair and reasonable by the Department, therefore we recommend the Commission award the Soils and Materials Testing contract to CSRA Testing and Engineering in the amount of $52,750.00. Funds are Available in the Following FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: 511043490-5212999/80199999-5212999 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Eagle Utility Contracting,Inc. 1350 Branch Road Bishop,GA 30621 Phone:(706)769-6015 Fax:(706)769-1638 eagleutility@bellsouth.net Mr.Stanley Aye To:Augusta Utilities Department 360 Bay Street;Suite 180 Augusta Ga 30901 For:Gordon Hwy 16"Water Main Date:February 9,2015ChangeOrder1A. Quantitiy Unit Description Unit Price Total.1305 LF 12"Dia.DIP CL350 Standard Joint Water Main $35.75 46,653.75 200 LF 12"Dia.DIP CL350 Restrained Joint Water Main $41.00 8,200.00 170 LF Jack and Bore 16"Steel Casing $146.55 24,913.50 3065.68 LBS Miscellaneous Fittings $2.20 6,744.50 2 EA Fire Hydrant with Valve,Lead Pipe,Restraint,and Blocking $4,539.00 9,078.00 2 EA 8"In Line Gate Valve Open Right $1,047.05 2,094.10 2 EA 12'In Line Gate Valve Open Right $1,908.30 3,816.60 7 EA Tie to Existing Water Main $2,500.00 17,500.00 410 SY 2"Thick Asphalt Repair $29.50 12,095.00 275 SY 6"Thick Concrete Remove and Replace $55.00 15,125.00 65 LF 24"Concrete Curb and Gutter Remove and Replace $28.00 1,820.00 2000 SF Sod Replacement $0.75 1,500.00 1505 LF Future Path Microduct $3.00 4,515.00 1 LS Lump Sum Construction $12,750.00 12,750.00 1 LS Creek Crossing (Less 16"Dia DIP Restrained Jiont)$24,800.00 24,800.00 65 LF 8"Dia.DIP CL350 Restrained Joint Water Main $29.50 1,917.50 80 LF 16"Dia.Ductile Iron Flex-Lok Boltless Ball Joint Pipe -$556.85 .(44,548.00) 1 LS Landscaping at McCoy's Creek Entrance $7,542.00 7,542.00 0 $0.00 - 0 $0.00 - 0 $0.00 - -."II ~'$156,516.95 (~-sr:>c ~----/~""""7~hfield,Vice President 219/2015 \.__)c.-> CO-1 CONSTRUCTION CONTRACT CHANGE ORDER CO NUMBER 1 BID ITEM 14-175 DATE July 14, 2014 PROJECT TITLE Gordon Hwy 16 Water Main ORIGINAL CONTRACT DATE August 14, 2014 PROJECT NUMBER 10156 OWNER AUGUSTA, GEORGIA PO NUMBER P248820 The following change is hereby made to the contract for the above project: Description of Change (for a more detailed description see attached proposal): This project is located at Fort Gordon /Robinson Ave along Gordon Highway. The project consists of installing approximately 12,325 feet of 16 inch DIP Water Main. AUD desires to expand the water system to support additional development, which is currently being constructed in the area. Additional funds are being requested in the sum of $156,516.95 to change the contract with Eagle Utility to add construction of a 16” Jack and bore casing for future connection to Fort Gordon Gate 2 and install an additional 1,200 LF of 12” pipe for future connection to Fort Gordon Gate 6 and the Augusta Medical Prison. PAYEE Eagle Utility TOTAL AMOUNT OF THIS CHANGE ORDER $ 156,516.95 The contract time will be INCREASED by 14 calendar days as a result of this change. ORIGINAL CONTRACT AMOUNT $ 1,097,298.15 PREVIOUS CHANGE ORDER (INCREASE) $ 0.00 THIS CHANGE ORDER (INCREASE) $ 156,516.95 TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 1,253,815.10 FUNDING NUMBER/ACCOUNT NUMBER 511043410 5212115 80310156 5212115 PROPOSED BY: DATE: CONTRACTOR REQUESTED BY: DATE: ENGINEER SUBMITTED BY: DATE: DEPARTMENT HEAD FINANCE ENDORSEMENT: DATE: COMPTROLLER RECOMMENDED BY: DATE: ADMINISTRATOR APPROVED BY: DATE: MAYOR Engineering Services Committee Meeting 9/29/2015 1:15 PM Construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Department:Utilities Caption:Consider approval of construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Background:This project is located at Fort Gordon /Robinson Ave along Gordon Highway. The project consists of installing approximately 12,325 feet of 16 inch Ductile Iron Pipe Water Main. AUD desires to expand the water system to support additional development, which is currently being constructed in the area. Additional funds are requested in the sum of $156,516.95 to change the contract with Eagle Utility to add construction of a 16” Jack and bore casing for future connection to Fort Gordon Gate 2, and install an additional 1,200 LF of 12” pipe for future connection to Fort Gordon Gate 6 and the Augusta Medical Prison. Analysis:Augusta Utilities Department has found the proposal to be fair and reasonable and is requesting approval of the additional funds at a cost of $156,516.95 for Eagle Utility. Financial Impact:Change Order adds $156,516.95 to the contract. Alternatives:No alternatives are recommended. Recommendation:Recommend approving the change order to the contract with Eagle Utility in the amount of $156,516.95. Funds are Available in the Following Accounts: 512043410-5425110/80310156-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Sitec LLC 6/2/2015 217 Fairfield st NE Aiken SC 29801 David.sitec@comcast.net 706-840-3980 ITEM NO. DESCRIPTION UNITS Proposed Quantity Unit Price Total Actuals 150-1000 Traffic Control LS 1 $5,600.00 $5,600.00 1 207-0203 Sand clay backfill material cy 47 $18.00 $846.00 47 207-0203 Backfill type 57# tns 45 $32.00 $1,440.00 45 207-0203 Curb and Gutter LF 200 $21.50 $4,300.00 250 230-1000 The lump Sum Construction LUMP SUM CONSTRUCTION INCLUDES, BUT IS NOT LIMITED TO THE FOLLOWING: MOBILIZATION, ANY OTHER WORK OR MATERIAL WITHOUT A SPECIFIC PAY ITEM. LS 1 $15,529.00 $15,529.00 1 402-3121 Asphalt patch and overlay 12.5 mm(1.5" to 2") tns 40 $142.00 $5,680.00 123.63 402-3113 Asphalt driveway with 12.5 mm(2") EA 1 $2,800.00 $2,800.00 1 441-0018 Driveway Concrete (6" depth area ) EA 2 $3,200.00 $6,400.00 2 550-1360 Replace the (old 36"RCP to new with O- ring 36" RCP) across road LF 40 $108.00 $4,320.00 32 550-1366 6" DIP to cover water main(if needed) LF 20 $98.00 $1,960.00 16 550-1367 8" Dip to cover san. Sewer(if needed) LF 20 $113.00 $2,260.00 0 668-1100 Catch Basin (DWT) Reconstruct EA 2 $4,800.00 $9,600.00 2 700-5000 Grassing/Sodding LS 1 $1,200.00 $1,200.00 1 TOTAL $61,935.00 Additional Work Sewer Remove and replace 8" Sewer line, haul of demo and unsuitable material ( pipe material to be supplied by others)LF 180 68.00 $12,240.00 180 Sewer Select sand clay fill to fill sewer pipe trench cy 84 18.00 $1,512.00 65 Sewer Asphalt patch 4"TN 24 142.00 $3,408.00 0 Sewer install 6" GABC to patch area TN 33 27.00 $891.00 121.24 Sewer Backfill type 57#TN 58.95 32.00 $1,886.40 58.95 $19,937.40 TOTAL $81,872.40 PROJECT NAME: 3003 Thomas Ln IMVOICE 7/20/15 7/9/2015 $5,600.00 $846.00 $1,440.00 $5,375.00 $15,529.00 $17,555.46 $2,800.00 $6,400.00 $3,456.00 $1,568.00 $0.00 $9,600.00 $1,200.00 $71,369.46 $12,240.00 $1,170.00 $0.00 $3,273.48 $1,886.40 $18,569.88 $89,939.34 Engineering Services Committee Meeting 9/29/2015 1:15 PM Emergency Construction Services (Thomas Lane Drainage System Failure) Department:Abie L. Ladson, Director Caption:Approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. Background:Structural failure was reported near 3003 Thomas Lane. The storm sewer in this area was failing, undermining the road, and causing the road to have cave ins. Emergency repair was warranted due to the impacted area progressively enlarging. Given the nature of the failure, it was not possible to determine the scope of work. Therefore, acquiring a cost proposals prior to initiating the site work was not possible. The work was done under an emergency situation that needed a timely response to minimize public exposure to hazards, and also minimize Augusta’s exposure to possible liabilities. AED does not have sufficient resources to complete the task therefore, SITEC, LLC an on-call contractor was hired. Analysis:Work was done under an emergency situation that warranted a timely response by AED to minimize public exposure to identified hazards, and also minimize Augusta’s exposure to any potential liability. AED does not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to hire Sitec, LLC. Financial Impact:Funds are available in the construction budget 328-041110- 5414110/211828005-5414110. Alternatives:1). Approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. 2). Do not approve. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: 328041110-5414110/211828005-5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/29/2015 1:15 PM Goat Cleanup Program Department:Clerk of Commission Caption:Update from staff regarding operational costs associated with the goat cleanup program. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: CITY OF AUGUSTA SAND BAR FERRY RD @ LANNY WALKER BLVD EXT MAST ARM - SIGNAL - CAMERA REPLACEMENT BID DATE:OCTOBER 29, 2014 COMPLETION DATE: TBD ACCIDENT NO. 1 - REPAIR ITEMS LINE NO.ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENDED PRICE 005 150-1000 TRAFFIC CONTROL LS 1.00 750.00$ 750.00$ 010 639-3014 STRAIN POLE, TP IV W/ 54 FT MAST ARM - POWDER COATED BLACK EA 1.00 10,250.00$ 10,250.00$ 015 647-1000 TRAFFIC SIGNAL INSTALLATION - REPAIR EA 1.00 11,150.00$ 11,150.00$ 020 937-6050 INTERSECTION VIDEO DETECTION SYSTEM ASSEMBLY, TP A (ECONOLITE)EA 1.00 4,100.00$ 4,100.00$ ACCIDENT NO. 1 REPAIR SUBTOTAL:26,250.00$ ACCIDENT NO. 2 - REPAIR ITEMS 005 150-1000 TRAFFIC CONTROL LS 1.00 2,500.00$ 2,500.00$ 009 639-3004 CONCRETE STRAIN POLE FOUNDATION EA 1.00 7,960.00$ 7,960.00$ 011 639-3000 EXISTING FOUNDATION REMOVAL EA 1.00 2,625.00$ 2,625.00$ ACCIDENT NO. 2 REPAIR SUBTOTAL:13,085.00$ REPAIR TOTAL:39,335.00$ **Traffic signal maintenance is NOT included. **New pole foundation location assumes pedestrian facilities will remain in compliance with ADA requirements. Please notify RJH if pedestrian push button post or pedestrian pole is necessary to maintain proper alignment. **Bid price assumes no pedestrian facilities were damaged or in need of repair. **Existing foundation removal is only to remove top portion of the existing foundation to include anchor bolts and steel rebar to a depth of 2 feet below existing grade. **Lead time for pole material is 12 - 14 weeks after approved submittal. Allow two weeks for scheduling after receipt. **No miscellaneous signage or striping included. **No civil / geometric work included. **Bond or Pro-Rata Bond is not included. Please call for pricing. **Bid is contingent upon a mutually agreeable contract. **Utility relocation if necessary to be done by others. **Bid is valid for 45 days. R.J. Haynie & Associates, Inc. Brandon Oravetz 404-361-0672 (office) 404-366-9750 (fax) Engineering Services Committee Meeting 9/29/2015 1:15 PM Laney Walker Boulevard at Sand Bar Ferry Road Mast Arm Repair- Emergency Department:Abie Ladson - Director Caption:Motion to supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard as requested by AED/TE. Background:In 2014, the mast arm pole at this intersection was struck and destroyed by an overturned tractor trailer and in order to maintain the function of the signal, a temporary pole and span wire was installed. Subsequently, tests were performed on the existing foundation to determine the extent of the damage and develop a path for the permanent repair as well as to coordinate efforts with Georgia DOT. While tests performed in late 2014 indicated that foundation was not significantly damaged at the time and could be reused for the replacement pole, a subsequent accident that occurred in July 2015, prior to the permanent repair, damaged the foundation beyond repair. This level of repair is beyond the capabilities of in-house staff. The city currently has a contract with RJ Haynie and Associates to provide traffic signal mast arm installation along Telfair Street and Walton Way which is identical in nature to the needed repair. Therefore, the purpose of this item is to supplement the contract with RJ Haynie to provide the needed repair with funding to be provided through the insurance claims from both accidents. Analysis:RJ Haynie and Associates is currently under contract for identical type work and will provide the needed repair for $39,335. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:None; repair will be funded through the insurance settlements. Alternatives:Supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard. 2) Do not approve. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: Fund 611 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#371-041110-T13049126 for the Engineering Department to award the Construction Contract to Reeves Construction Company in the amount of $568,145.00 with funding from the TIA Project account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase V 2,500,000$ TIA Discretionary 195,975$ TIA Project Funds 24,850 TIA Project Funds 568,145 3,288,970$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110-T13049126 Honorable Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER FIVE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 9.18.2014 Augusta-Richmond County, Georgia CPB#371-041110-T13049126 CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER FIVE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST, PHASE V 325-04-1120-6011110 ($2,500,000)($2,500,000) TIA Discretionary ($195,975)($195,975) 371-041110-5212115/T13049126-5212115 ($24,850)(568,145)$ ($592,995) TOTAL SOURCES: ($2,720,825) ($568,145) ($3,288,970) USE OF FUNDS ENGINEERING 325-04-1120-5212115-209825201 $685,128 $685,128 CONSTRUCTION 325-04-1120-5414110-209825201 $396,010 $396,010 CONSTRUCTION 3371-041110-5414110-T13049126 $568,145 $568,145 UTILITY 325-041120-5414510-209825201 $1,639,687 $1,639,687 TOTAL USES:$2,720,825 $568,145 $3,288,970 2 of 2 9.18.2014 Invitation to Bid Sealed bids will be received at this office on Wednesday, May 6, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-159 Marks Church Road & Drainage Improvements Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $200.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, March 26, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, April 17, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 22, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle March 26, April 2, 9, 16, 2015 Metro Courier April 1, 2015 Revised: 1/12/2015 Page 1 of 1 BLAIR CONSTRUCTION P.O. BOX 770 EVANS, GA 30809 REEVES CONSTRUCTION 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 BEAM SITE PREP 1456 EDGEFIELD ROAD NORTH AUGUSTA, GA 29860 YES 48048 YES YES YES $568,145.00 E-Verify # n o b i d n o b i d Bid Item #15-159 Marks Church Road & Drainage Improvements Project for Augusta, Georgia - Engineering Department Bid Due: Wednesday, May 6, 2015 @ 3:00 p.m. SAVE Form Bid Bond Bid Price Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 239 Mandatory Pre-Bid Conference: 3 Total packages submitted: 1 Total Noncompliant: 0 Vendors Attachment B Addendum #1 Engineering Services Committee Meeting 9/29/2015 1:15 PM Mark Church Road & Drainage Improvements Phase 1- Bid 15-159-Contract Award Department:Abie Ladson, Director Caption:Approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement Project - Phase 1 as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-159 Background:Mark Church Road Improvements Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits are Wrightsboro Road to I-520/Wheeler Road off ramp. This project consists of widening the existing two-lane roadway to a three-lane roadway, and adding curb & gutter, sidewalks and a storm sewer. This Project will be completed in two phases (Phase 1 and Phase 2). Phase I scope consist of clearing the right-of-way and maintaining soil and erosion control measures throughout the corridor. Phase I purpose is to allow utility companies (e.g., electrical, gas, cable, etc.) to relocate their facilities before commencing construction work on the corridor (Phase II). The separation of the project into phases will help reduce delays . Analysis:Bids were received on May 6, 2015 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction Co $568,145.00 Note: Only one bid was received Financial Impact:Funds are allowable in Project TIA funds upon Commission approval: Alternatives:1). Approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement project - Phase 1 as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: Funds are available in the following account: 371-041110- T13049126 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/29/2015 1:15 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on September 8, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: other lot conditons. Schedule a pre-demolitlon site vish wlth my department so that we can nrvrryno lfirrlcJohoron Dirtctor review thd site condftions 'l' '{''*'\ $r SePtember 17,2o+5 I Mr.iJames Gadson Gadson Constructlon CorPoration '. l6tlRamseyStreet . ,t t' AuBusta, Georgla 30901 .: ',. , t " ,', .', t rr-+.- '-'&bE?F:*-'--1'- -6+'-'::+'.,/ Mr. Gadson:,.'/ ,r' r wanted to tafe a mrnute to forow up with you regardrng a otipre of requrrements for the demolition prog6m. t have listed the ltems of concern below' 1.. please be sure to take and submit before inU'after photographs of each'lot' strusture' sidewalks' and and discuss any ltems of concern on that partiorlar property' /, ;;;T; i.'r.*,ng and provide adequata coverase of the tot before full payment will be made' on the lots you have completed, I am apprwing Pavment of 80% of the invoicei with the remainlng 7O/ctobe paid once the grass ls growing' 4, Make sure you are using the correct tlpe of grass or clover, per the bid packaEe' As always, please conta&.us with any questaons or oonoEms. Wi have met with Atlanta Gas Light this week and they.are ryilring to increase the speed at whrch they disconnect the services to each structure. ln fact, as of today,'tfrey have ilready st:?rted doing so' uestionyo'r rcqU1rgthg.urldltlonal'i6formition;'please dO not hegtap to'contact'me'3t 7 OGS}2-320€ tir via ema il at lvid etto @ a us ust6 ea' aov' i 2. Slncerely, - "*r . i'? ', Eovlrourciltrl Senticct Daprrtoent AuqrdE Sotiio wrse & Bcsydioe $Gih.t, 4 3 30- Defi !.Bddgc nosd, Blytb€ GA.'30805 fiO6t 5924m - Fax O06) s97-3?5s :' ivww.euclrsrAcA.Gov\ Engineering Services Committee Meeting 9/29/2015 1:15 PM Mr. James Gadson Department: Caption:Discuss retainage of contract funds regarding the Environmental Services Department residential demolition program. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: RESOLUTION RESOLUTION AUTHORIZING THE TERMINATION OF THE EDA GRANT FOR THE ROCKWOOD PIGMENTS EFFLUENT FORCE MAIN EXTENSION PROJECT AND FOR OTHER PURPOSES. WHEREAS, Augusta, Georgia and Development Authority of Richmond County were awarded an Economic Development Administration (EDA) grant to construct the Rockwood Pigments Effluent Force Main Extension Project; said project consisting of installation of approximately 5,900 linear feet of 16 inch effluent force main to connect the on-site Rockwood Pigments effluent main to Augusta’s James B. Messerly WPCP. WHEREAS, through no fault of Augusta, Georgia or the Development Authority of Richmond County, Huntsman Pigments Americas, LLC (formerly Rockwood Pigments NA, Inc.), the project beneficiary, notified the City of Augusta that the Company will construct the force main themselves due to time constraints. WHEREAS, the Award Recipients have determined that it is no longer feasible to proceed with the proposed sanitary sewer force main project as planned and that an accounting should now be made and the Financial Assistance Agreement be terminated for convenience of both the Award Recipients and EDA. WHEREAS, Augusta, Georgia and the Development Authority of Richmond County understand that as a condition of said termination for convenience, that EDA will disburse EDA’s share of the eligible project cost based upon eligible costs incurred on the project through August 28, 2015. NOW, THEREFORE, be it resolved by the Augusta-Richmond County Commission, as follows: Section 1: All acts of the officers and employees of the Consolidated Government which are in conformity with the purposes and intents of this resolution shall be, and the same hereby are, in all respects approved and confirmed. Section 2: This resolution shall take effect immediately upon its adoption. Section 3: To the extent that any section of the Augusta, GA. Code is in conflict herewith, that subsection is waived for this instance only. Adopted this ______day of _________________, 2015. Hardie Davis, Jr. As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Board of Commission on____________________, 2015 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Engineering Services Committee Meeting 9/29/2015 1:15 PM Resolution to Terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project Department:Utilities Caption:Consider Resolution to terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project. Background:The City of Augusta and Development Authority of Richmond County were awarded an Economic Development Administration (EDA) grant to construct the Rockwood Pigments Effluent Force Main Extension Project. The project consists of installation of approximately 5,900 linear feet of 16 inch effluent force main to connect the on-site Rockwood Pigments effluent main to Augusta’s James B. Messerly WPCP. The EDA grant was awarded as equal 50% cost share with the EDA grant reimbursement up to $1,071,305.00, and Augusta’s equal share listed as $1,071,305.00. However, the Design Engineer’s cost estimate was $1,437,799.00, which would reduce the expected EDA grant reimbursement to $718,899.50, and Augusta’s equal cost would be $718,899.50. Recently, Huntsman Pigments Americas, LLC (formerly Rockwood Pigments NA, Inc.) notified Augusta that they will construct the force main themselves due to time constraints in consideration of the processes required by the EDA grant. Analysis:The Utilities Department finds Huntsman’s decision acceptable and supports their plan to construct the force main themselves. We recommend that Augusta Utilities continue to share in the cost of the project as we committed to under the EDA grant, up to $1,071,305.00. Financial Impact:Based on current construction estimate, $718,899.50; not to exceed $1,071,305. The termination of the EDA grant will not cost Augusta additional funds for the project. Alternatives:No alternatives are recommended. Recommendation:Approve resolution to terminate the EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project and authorize participation in force main construction up to $1,071,305. Funds are Available in the Following Accounts: 514043420-5425210 / 81500060-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Spirit Creek Trunk Sewer RehabilitationProject Map Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Peach Orchard Rd Deans Bridge Rd Windsor Spring Rd Tobacco Rd Old Waynesboro Rd Mike Padgett Hwy Legend SPIRIT CREEK SEWER BASIN Engineering Services Committee Meeting 9/29/2015 1:15 PM Spirit Creek Trunk Sewer Rehabilitation Department:Augusta Utilities Department Caption:Consider Professional Services Proposal from Johnson, Laschober and Associates, P.C. for the Spirit Creek Trunk Sewer Rehabilitation 2014 CIP Bond Project in the amount of $431,500. Background:On November 18, 2014, the Augusta commission approved the assignment of various capital improvement projects to design firms. Johnson, Laschober and Associates, P.C. was approved for the Spirit Creek Trunk Sewer Rehabilitation project for the condition assessment and evaluation of the sewer main for rehabilitation. The Spirit Creek Trunk Sewer is plagued by excessive inflow and infiltration. Most of the flow in the Spirit Creek Sewer is diverted to the J.B. Messerly Wastewater Treatment Plant while the balance is treated at the Spirit Creek Plant. High flows in the Spirit Creek line have contributed to overflows at the Messerly Plant and permit exceedances at the Spirit Creek Plant. Analysis:The project will consist of two phases. The first phase will be the study phase that will include the evaluation of the existing sewer and result in in recommendations for rehabilitation projects including prioritization and budgeting. The second phase will be a pilot rehabilitation project to assess rehabilitation methods and the cost versus benefit of the method. Financial Impact:Johnson, Laschober and Associates, P.C. has proposed to provide professional design services for this project for a fee of $431,500. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:The Commission could elect not to proceed with this project. Recommendation:Augusta Utilities Department recommends the proposal from Johnson, Laschober and Associates, P.C. in the amount of $431,500 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043420- 5212115 / 81500120-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 500,000$ 1,885,799$ 339,500 192,500 2,917,799$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ AMENDMENT NUMBER THREE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB#328-041110-211828002 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program Special 1% Sales Tax, Phase VI BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#328-041110-211828002 Supplemental Agreement Number One to AMEC, Inc., in the amount of $192,500 for the Stormwater Utility Fee Implementation Project. This request is based on the refinement of preparation and analysis to complete the project. Funding Special 1% Sales Tax, Phase VI Special 1% Sales Tax, Phase VI is available through Project SPLOST VI project account. 1 of 2 8.25.2015 Augusta-Richmond County, Georgia CPB#328-041110-211828002 CAPITAL PROJECT BUDGET STORMWATER UTILITY Program CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($2,725,299) ($192,500) ($2,917,799) TOTAL SOURCES: ($2,725,299) ($192,500) ($2,917,799) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $2,725,299 $192,500 $2,917,799 TOTAL USES:$2,725,299 $192,500 $2,917,799 2 of 2 8.25.2015 (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, AMEC, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 15, 2013, for engineering design services associated with the Stormwater Utility Fee Implementation Project No. 328-041110-211828002, File Reference No. 15-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $192,500.00 from $484,452.54 to a new total of $676,952.54. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, AMEC, Inc, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2015 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AMEC, INC. AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 328-041110-211828002 Supplemental Agreement Number: 1 Purchase Order Number: 230614 Additional services to process impervious coverage and billing logistics. Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Engineering Services Committee Meeting 9/29/2015 1:15 PM Storm Water Utility Implementation Department:Abie Ladson Caption:Authorize Amendment One to the City of Augusta contract with AMEC Foster Wheeler Environmental & Infrastructure, Inc. in the amount of $192,500 for the Stormwater Utility Fee Implementation Project. Background:The Stormwater Utility Fee Implementation Project is a project that is approved and funded through SPLOST VI, with a budget of $3,500,000. AMEC, Inc., was selected for an initial contract of $484,452 to develop the program documents, rate structure, and billing database. During the public participation process and Commission review process of alternatives for this program, in March to July 2015, the Engineering Department required additional services from AMEC for parcel-account matching, updates to the impervious surface database, and additional support services responsive to elected official and public requests to evaluate various alternatives. These out-of-scope items totaled $92,000 in additional services. The Program was ultimately approved by the Commission on July 21, 2015. Implementation assistance is now needed for the billing database and customer service preparations prior to go live on January 1, 2016. These additional services will total $192,500. Analysis:Data preparation and analysis is complete and warrants refinement that includes additional efforts to process impervious coverage and billing logistics. Financial Impact:Data preparation and analysis is complete and warrants refinement that includes additional efforts to process impervious coverage and billing logistics. Alternatives:1) Approve 2) Approve the out-of-scope items but seek alternative resources for the database and customer service preparations. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: account number 328-041110 5212115/211828002- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB# T13043144 & T13043145. This project to award construction services for the Walton Way Signal Modernization Ph III (Bransford Rd to Milledge Rd) and Ph II (Druid Park to Heard Ave) to R. J. Haynie & Associates, Inc. Funding is available in TIA project budget account numbers: 371-041110-5212115/T13043144 & 371-041110-5212115/T13043145. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 173,030$ TIA Project Funds 346,070$ TIA Project Funds 5,517,131$ 6,036,231$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# T13043144 & T13043145 CAPITAL PROJECT BUDGET Walton Way Signal Modernization Phase II and III TIA Project Funds Change Number One (Ph III Bransford Rd $3,708,408.50. in the total amount of $5,517,131 with Ph II (Druid Park to Heard Ave $1,808,650.50) and 1 of 4 1.20.2014 Augusta-Richmond County, Georgia CPB# T13043144 & T13043145 CAPITAL PROJECT BUDGET Walton Way Signal Modernization Phase II and III CPB AMOUNT NEW SOURCE OF FUNDS CPB CPB TIA Project Funds (173,030)$ (173,030)$ 371-041110-5212115/T13043144 TIA Project Funds (346,070) (346,070) 371-041110-5212115/T13043145 TIA Project Funds 371-041110-5212115/T13043144 (1,808,650.50) 371-041110-5212115/T13043145 (3,708,480.50)(5,517,131) (5,517,131) TOTAL SOURCES:(519,100)$ (5,517,131)$ (6,036,231)$ USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13043144 173,030$ 173,030$ ENGINEERING 346,070$ 346,070$ 371-04-1110-5212115/T13043145 371-041110-5212115/T13043144 (1,808,650.50) 371-041110-5212115/T13043145 (3,708,480.50)5,517,131$ 5,517,131$ TOTAL USES:519,100$ 5,517,131$ 6,036,231$ 2 of 4 1.20.2014 to award construction services for the Walton Way Signal Modernization Ph III (Bransford Rd CPB# T13043144 & T13043145 in the total amount of $5,517,131 with Ph II (Druid Park to Heard Ave $1,808,650.50) and 3 of 4 1.20.2014 CPB# T13043144 & T13043145 4 of 4 1.20.2014 Invitation to Bid Sealed bids will be received at this office on Wednesday, August 12, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-193 Signal Modernization Phase 2 & 3 (Walton Way Corridor) for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $215.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, July 2, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, July 24, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, July 28, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle July 2, 9, 16, 23, 2015 Metro Courier July 8, 2015 Revised: 1/12/2015 ATTN RICHARD BERRY TRI-STAR CONTRACTORS INC 47 LEGACY LANE EDGEFIELD SC 29824 ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 ATTN: DAVID WHEATLEY COLUMBIA DIVERSIFIED INC. 6677 EUBANKS DRIVE APPLING, GA 30802 ATTN THERON SAPP QUALITY STORM WATER SOLUTIONS 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 ATTN TIM MCELROY EAGLE UTILITY 1350 BRANCH ROAD BISHOP, GA 30627 ATTN PATRICK DILLARD BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 ATTN BILL HEAD D & S UTILITIES 1644 HOLY TRINITY CHURCH ROAD LITTLE MOUNTAIN, SC 29075 ATTN: RANDALL MCCLAIN L-J INC 603 PINE LOG ROAD BEECH ISLAND, SC 29842 ATTN: JEFFERY HARRIS HARRIS CONSTRUCTION 1736 BARTON CHAPEL ROAD AUGUSTA, GA 30906 ATTN LARRY GOOLSBY MABUS BROS CONSTRUCTION 920 MOLLY POND ROAD AUGUSTA, GA 30901 J&B CONSTRUCTION & SRVC INC 3550 GORDON HIGHWAY GROVETOWN GA 30813 BEAM’S CONTRACTING 15030 ATOMIC ROAD BEECH ISLAND, SC 29842 SITEC ATTN; DAVID MCGHEE 217 FAIRFIELS STREET NE AIKEN, SC 29801 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 J & H GRADING & PAVING ATTN: KEVIN WALTERS 1579 EDGEFIELD HIGHWAY AIKEN, SC 29801 PAVEWAY OF AUGUSTA/AIKEN 306 SILVER BLUFF RD. AIKEN, SC 29803 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 E R SNELL 1785 OAK ROAD SNELLVILLE, GA 30078 L.C. WHITFORD CO., 3765 FRANCIS CIRCLE ALPHARETTA, GA 30004 ATTN: MARK SULLIVANT RHYTHM ENGINEERING 101 CYPRESS POINT HENDERSONVILLE, NC 28739 ATTN: DAVID HUTCHINSON B & E ELECTRICAL 6136 COLUMBIA ROAD GROVETOWN, GA 30813 ATTN: MARK ROGERS SIEMENS 5405 METRIC PLACE NORCROSS, GA 30092 ATTN: JIM HEMRICH MIDASCO, LLC 500 ABBEY COURT ALPHARETTA, GA 30004 RETURNED MAIL ATTN: PHIL D’AMBROGI OLJ INC 1005 BROAD STREET, STE 100 AUGUSTA, GA 30901 R. J. HAYNIE & ASSOCIATES ATTN: CHRIS HOENES 1551 FOREST PARKWAY LAKE CITY, GA 30260 WORLD FIBER TECHNOLOGIES, INC. ATTN: TOM CROWSON 4070 NINE MCFARLAND DRIVE ALPHARETTA, GA 30004 RETURNED MAIL REPUBLIC I.T.S. ATTN: CHRIS ROMERO 2725 114TH STREET GRANDE PRAIRIE, TX 77050 RETURNED MAIL BID ITEM #15-193 PG 1 OF 2 NORTH CHEROKEE ELECTRICAL P. O. BOX 4098 CANTON, GA 30114 R. W. POWELL CONSTRUCTION 5457 TUBMAN ROAD APPLING, GA 30802 ROADWORX ATTN: LOU EHRENHALT 200 BLUFF OAK DRIVE ROSWELL, GA 30076 BASS SIGNAL CORP 251 INDUSTRIAL PARK DRIVE MILLEDGEVILLE, GA 31061 SHELETTE C. MCCRAE ENGINEERING DEPARTMENT ABIE LADSON ENGINEERING DEPARTMENT HAMEED MALIK ENGINEERING DEPARTMENT YVONNE GENTRY LSBOP OFFICE BID ITEM 15-193 SIGNAL MODERNIZATION PHASE 2 & 3 (WALTON WAY CORRIDOR) FOR ENGINEERING DEPARTMENT MAILED: 2 JULY 2015 BID ITEM #15-193 SIGNAL MODERNIZATION PHASE 2 & 3 (WALTON WAY CORRIDOR) FOR ENGINEERING DEPARTMENT BID DUE: WED., AUG. 12, 2015 @ 3PM BID ITEM #15-193 PG 2 OF 2 Engineering Services Committee Meeting 9/29/2015 1:15 PM Walton Signal Signal Upgrades Department:Abie Ladson Caption:Approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-193 Background:Signal Modernization Walton Way – Phase II (Druid Park to Heard Avenue) and Phase III (Bransford Road to Milledge Road) are two (2) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. The project consists of upgrading traffic signals and street lights along Walton Way corridor. Analysis:Bids were received on August 12, 2015 with R. J. Haynie & Associates, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. R. J. Haynie & Associates, Inc. $5,517,131.00 Note: Only one bid was received Financial Impact:Funds are available in Project TIA funds 371-04110-T13043144 & 371-041110-T13043145. Alternatives:1). Approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 371-04110/5212115-T13043144 & 371-041110- 5212115-T13043145 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission