HomeMy WebLinkAbout2015-08-25-Meeting Mintues
Engineering Services Committee Meeting Commission Chamber - 8/25/2015
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Request to authorize condemnation to acquire title of a portion of property for
right of way (Parcel 150-0-012-02-0) 3055 Willis Foreman Road.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
2. Award Design Consultant Services Agreement, RFQ 14-243, to Cooper Carry in
the amount of $1,201,330 for the Augusta Downtown Concept Plan, to be
funded from the Transportation Investment Act (TIA) as requested by AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
3. Approve Emergency Procurement of Replacement Parts for Hypochlorite
Generation Equipment.
Item
Action:
Approved
Motions
www.augustaga.gov
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
4. Motion to approve the minutes of the Engineering Services Committee held on
August 11, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
5. Presentation by Ms. Lillie H. Williams regarding matter of water (bill) meter not
being read.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the
agenda.
Motion Passes 4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Attendance 8/25/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Acquisition of right of way to Richmond County, Georgia from Harvey Lee James.
Department:Law Department
Caption:Request to authorize condemnation to acquire title of a portion of
property for right of way (Parcel 150-0-012-02-0) 3055 Willis
Foreman Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 12,085 square feet of
right of way. The appraised value is $2,417.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L 101041110-5212115 J/L 101041110-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#N/A. This project consists of downtown concept
plan that will identify and set standards for infrastructure, landscaping, urban design and
streetscaping , parking, utlities, and pedestrian connectivity. Funding to come from
Transportation Investment Act in the amount of $1,201,330.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA 1,201,330$
1,201,330$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
Augusta Downtown Concept Plan
1.13.2012
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
Augusta Downtown Concept Plan
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds ($1,201,330)($1,201,330)
TOTAL SOURCES: ($1,201,330) $0 ($1,201,330)
USE OF FUNDS
ENGINEERING
371-041110-5212115-$1,201,330 $1,201,330
TOTAL USES: $1,201,330 $1,201,330
1.13.2012
DOWNTOWN CONCEPT STUDY FUNDING MECHANISM
NO.Project Budget Project Percentage Requested Project
Amounts
1. 5th Street Bridge (Bridge Repair and Restoration)$9,058,113.90 10.83%$162,456.63
2. James Brown Reconstruction $6,132,040.22 7.33%$109,977.70
3. 13th Street (RA Dent to Reynolds Street)$3,030,246.45 3.62%$54,347.25
4. 5th Street Laney Walker Boulevard to Reynolds Street $5,066,968.50 6.06%$90,875.72
5. 6th Street (Laney Walker Boulevard to Reynolds Street)$6,775,498.62 8.10%$121,518.08
6. Broad Street Improvements (Washington Road to Sand Bar Ferry Road)$24,750,000.00 29.59%$443,889.48
7. Greene Street Improvements from 13th Street to East Boundary Street $9,781,928.64 11.70%$175,438.19
8. Telfair Street Improvements (15th Street to East Boundary Street)$19,040,886.81 22.77%$341,496.94
TOTAL:$1,500,000.00
BAND 2 Subtotal:$15,190,154
BAND 3 Subtotal:$68,445,529
GRAND TOTAL:$83,635,683
Estimated Amount for Downtown Concept Study:$1,500,000.00
BAND 2
BAND 3
REQUEST FOR QUALIFICATION
Request for Qualifications will be received at this office until Tuesday, January 27, 2015 @ 11:00 a.m. for
furnishing:
RFQ Item #14-243 Comprehensive Downtown Concept Plan for Augusta, GA for Engineering
Department
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 530 Greene Street – Room 600A, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday January 9,
2015 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 18, 25, 2014 and January 1, 8, 2015
Metro Courier December 24, 2014
Revised: 6/27/2013
UNOFFICIAL
VENDORS Attachment
B
E-Verify
#
SAVE
Form Original 7
Copies
STANTEC
11315 COROPRATE BLVD.,
OLANDO, FL 32817
YES 45737 YES YES YES
COOPER CARRY
191 Peachtree Street, NE
Suite 2400
Atlanta, GA 30303
YES 122329 YES YES YES
ARCADE INC
11 85 WASHINGTON ST
NEWTON, MA 02465
YES 844634 YES YES YES
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546 YES 64684 YES YES YES
Total Number Specifications Mailed Out: 27
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 1310
Mandatory Pre-Proposal/Telephone Conference Attendees: NOT APPLICABLE
Total packages submitted: 4
Total Noncompliant: 0
Qualification Opening
RFQ Item #14-243 Comprehensive Downtown
Concept Plan for Augusta, GA
for Augusta, Georgia - Engineering Department
RFQ Due: Tuesday, January 27, 2015 @ 11:00 a.m.
Page 1 of 1
Evaluation Criteria PTS
ARCADE INC
11 85 WASHINGTON ST
NEWTON, MA 02465
COOPER CARRY
191 Peachtree Street, NE
Suite 2400
Atlanta, GA 30303
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
STANTEC
11315 COROPRATE
BLVD.,
OLANDO, FL 32817
1) Team Qualifications 25 22.6 23 19.2 21.6
2) Team experience 30 26 27.6 22.2 24.4
3) Technical Approach 35 29.8 32.2 26.4 31
4) References including specific
individuals, address, phone number, and e-
mail address
10 8.8 9 8.4 8.4
Total 100 87.2 91.8 76.2 85.4
Phase II
Presentations 3 1 3.6 2.4
Cumulative Evaluation Sheet
RFQ Item #14-243 Comprehensive Downtown
Concept Plan for Augusta, GA
for Augusta, Georgia - Engineering Department
Tuesday, February 24, 2015 @ 3:00 p.m.
Evaluation Committee Comments: During Phase I, the companies were ranked by the committee members according to the evaluation criteria which was listed in the RFP.
All four companies were shortlisted by the committee members and invited to participate in Phase II of the evaluation process. During Phase II of the evaluation process,
each company will be ranked on their presentation by the committee members with their number 1 choice receiving a 1.
Cumulative Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
Phase I
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Augusta Downtown Concept Plan (TIA Project)- Contract Award
Department:Abie L. Ladson, Director
Caption:Award Design Consultant Services Agreement, RFQ 14-243, to
Cooper Carry in the amount of $1,201,330 for the Augusta
Downtown Concept Plan, to be funded from the Transportation
Investment Act (TIA) as requested by AED.
Background:Broad Street (Lakemont Drive to East Boundary), Greene Street
(15th Street to East Boundary, 14th/Telfair Street (Reynolds to
East Boundary), 13th Street (Savannah River to Laney-Walker),
James Brown Boulevard (9th Street) (Reynolds Street to Laney-
Walker), 6th Street (Reynolds Street to Laney-Walker Boulevard),
and 5th Street (Savannah River to Gordon Highway) were
approved projects of the Transportation Investment Act (TIA) of
2010. These projects are located within the downtown area and
intersect with each other. This requires a downtown concept plan
that will identify and set standards for infrastructure, landscaping,
urban design and streetscaping, parking, utilities, and pedestrian
connectivity. Once the concept is completed, separate design work
will commence on each downtown project.
Analysis:The following firms were evaluated based on qualifications,
experience, technical approach, and references on February 24,
2015. 1. ARCADE, Inc. 2. Cooper Carry 3. Cranston Engineering
4. STANTEC Cooper Carry was selected based on the evaluation
procedures used for this project.
Financial Impact:Funds are available in TIA and have been approved by GDOT.
See attachment: Downtown_Concept_Study_Funding_Analysis
for funding breakdown. Funding is contingent upon receipt of
projects Notice to Proceed (NTP) from GDOT. Expenses are not
eligible for reimbursement if incurred prior to receipt of NTP.
Alternatives:1) Award Design Consultant Services Agreement to Cooper Carry
in the amount of $1,201,330 for the Augusta Downtown Concept
Plan to be funded from the Transportation Investment Act (TIA)
as requested by AED. 2) Do not approve; proceed with
individually designing Downtown TIA projects without concepts
and guidelines.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
Funds are available in TIA,funding is contingent upon receipt of
projects Notice to Proceed (NTP) from GDOT.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Highland Avenue Water Treatment Plant – Emergency equipment repairs
Department:Utilities
Caption:Approve Emergency Procurement of Replacement Parts for
Hypochlorite Generation Equipment.
Background:Augusta's new and upgraded surface water treatment plants utilize
a technology which allows on site generation of sodium
hypochlorite which is used as a replacement for chlorine gas as a
disinfectant in drinking water. The system used at our facilities
is manufactured bySevern Trent Services. On July 13 we
experienced the failure of one of the hypochlorite generation cells
at the Highland Avenue Water Treatment Plant. This particular
cell is and older design and had apparently weakened in a critical
location causing it to fail. We are currently in our period of
highest water demand and need to replace the unit as quickly as
possible for operational reliability. The vendor stated that they
has the needed material in stock and available for immediate
shipment. Due to the critical nature of this equipment we worked
with the Procurement Department to order the needed parts as an
emergency procurement.
Analysis:This is a replacement part for an existing piece of equipment
which is proprietary in its design and construction. The only
source for this procurement is the original equipment
manufacturer.
Financial Impact:$58,600.00 from budgeted funds.
Alternatives:No feasible alternatives are available. This was an emergency
procurement.
Recommendation:Approve the emergency sole source procurement of a replacement
cell assembly from Severn Trent Services at a cost of $58,600.00.
Funds are Available
in the Following 506043520-5425110
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on August 11, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
8/25/2015 1:15 PM
Lillie H. Williams
Department:Clerk of Commission
Caption:Presentation by Ms. Lillie H. Williams regarding matter of water
(bill) meter not being read.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: