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Home My WebLink About2015-07-14-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 7/14/2015 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith, member. Absent: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, member. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED . Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Commissioner Ben Passes Motion Passes 3-0. Grady Smith Hasan 3. Motion to approve the minutes of the Engineering Services Committee held on June 9, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Discuss changing the ordinance dealing with the cutting of vacant lots. (Requested by Commissioner Fennoy) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Environmental Services Director with drafting the appropriate ordinance as recommended concerning the public notice period and bring it back to the next committee meeting for review. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result www.augustaga.gov Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 7/14/2015 1:20 PM Attendance 7/14/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/14/2015 1:20 PM Acquisition of right of way and permanent easement, temporary easement for construction, and temporary easement to Richmond County, Georgia from Richmond Station, LLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,165.29 square feet of right of way, 658.01 square feet of permanent easement, 11,435.22 square feet of temporary easement for construction, and 3,157.56 square feet of temporary driveway easement. The appraised value is $18,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 325041120-52.12122 J/L: 209825201- 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES CX0085113 This agreement made by and between the Augusta –Richmond County (hereinafter called “COUNTY”), and Central of Georgia Railroad Company (hereinafter called “COMPANY”). The COUNTY will submit plans and specifications to said COMPANY for work which will involve or affect COMPANY facilities at the following location: Town, County State: Augusta, Richmond County Georgia AAR-DOT#: 732969H Street /Bridge Name: Marvin Griffin Road County Route 276 Description: Proposed Widening of CR 276 at Georgia Division Milepost D-126.75 Preliminary Engineering Cost Estimate: $35,000 Therefore, in consideration of the benefits moving to each of the parties hereto, they do mutually agree as follows: ARTICLE 1. REIMBURSEMENT. The COUNTY agrees to reimburse the COMPANY for actual cost of preliminary engineering necessary in connection with the project. The COMPANY shall submit to the COUNTY fair and reasonable costs of the aforesaid work performed as evidenced by detailed invoices acceptable to the COUNTY. The COUNTY shall reimburse the COMPANY in the amount of the approved costs so submitted. ARTICLE 2. EFFECTIVE DATE OF AGREEMENT. This agreement shall take effect at the time it is approved and signed by both the COUNTY and the COMPANY. ARTICLE 3. STARTING OF WORK. This agreement covers preliminary engineering services performed starting December 12, 2014. The COMPANY agrees to provide preliminary engineering services at the request of the COUNTY or its agent, whether written or verbal. IN WITNESS WHEREOF, the COUNTY and the COMPANY have caused these presents to be signed by their duly authorized officers: COUNTY COMPANY Signature: Signature: Name: Name: James N. Carter, Jr Title: Title: Chief Engr. Bridges & Structures Date: Date: Engineering Services Committee Meeting 7/14/2015 1:20 PM Marvin Griffin Road Improvement Project - Central of Georgia Railroad Company Agreement Department:Abie L. Ladson, Director Caption:Authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED . Background:Marvin Griffin Road Improvements is an approved SPLOST project. The Engineering Department is presently constructing Phase 1. Phase1 includes clearing & grabbing and private utilities relocation. Phase1 is approximately 95% completed and Phase2 construction is ready to bid. Phase2 construction includes widening an existing 2-lane roadway to a 4-lane roadway, sidewalks, curb and gutter, and wending storm sewerimprovements. These improvements also include construction activities under and across Norfolk Southern right-of- way and tracks. This requires engineering work by the Railway, and a formal agreement between Augusta, Georgia and the Railway prior to proceeding with required improvements within the right-of-way of Norfolk Southern Railway Company (Central of Georgia Railroad Company). Analysis:The Railway agreements and associated payments are needed to complete designed improvements within the Railway right of way. AED will complete needed improvements under a signed agreement with Central of Georgia Railroad Company (agreements copy attached). Work at and around railroad crossing at the roadway will be done by the Railway. In addition, insurance required under the Agreement covers Augusta exposure to construction work associated liability and risk. This is a cost that is required to be paid by the City to complete needed improvements. Financial Impact:Funds are available in the construction budget 323-041110- 5414110/296823603-5414110 Alternatives:1). Authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED. 2). Do not approve, and cancel project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-041110-5414110/296823603-5414110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/14/2015 1:20 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on June 9, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/14/2015 1:20 PM Ordinance on Cutting Vacant Lots Department:Clerk of Commission Caption:Discuss changing the ordinance dealing with the cutting of vacant lots. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#323-041110-299823766. The funding for this Supplemental reimbursement to Georgia Transmission Corp (GTC) in the amount of $136,552.00 for the cost to relocate the transmission facilities for resolving Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 1,467,000$ Special 1% Sales Tax, Phase IV 600,000$ TIA Discretionary Funds 226,597$ SPLOST III Recapture Funds 248,197$ TIA Discretionary Funds 87,820$ TIA Discretionary Funds 8591 GDOT M230 136552 2,774,757$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department roadway construction conflict reference on the project to improve the Windsor Spring Phase IV. This is a reimbursable expense with Funding in the GDOT M230 account. CPB#323-041110-299823766 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) Hardie Davis, Jr., Mayor 1 of 2 2.5.2015 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SALES TAX, PHASE III 323041110-000000-299823766 ($1,307,500) ($1,307,500) SPECIAL 1% SALES TAX, PHASE IV 324041110-000000-202824766 ($600,000)($600,000) (Transferred to Section V 299823786)($159,500)($159,500) Trans TIA DISCRETIONARY FUNDS ($323,008)($323,008) SPLOST III RECAPTURE FUNDS ($248,197)($248,197) GDOT M230 ($136,552) ($136,552) TOTAL SOURCES:($2,390,008) ($136,552) ($2,774,757) USE OF FUNDS ENGINEERING 323041110-5212115-299823766 $1,745,061 $1,745,061 ENGINEERING 32304110-5212115-299823766 $323,008 $136,552 $459,560 RIGHT OF WAY 323041110-5411120-299823766 $570,136 $570,136 TOTAL USES:$2,638,205 $136,552 $2,774,757 2 of 2 2.5.2015 Engineering Services Committee Meeting 7/14/2015 1:20 PM Windsor Spring Road Phase IV -Utilities Relocation Reimbursement (GA Transmission Corp) Department:Abie Ladson, Director Caption:Approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department Background:Windsor Spring Road Phase IV is an Augusta Commission approved SPLOST project. It is a blended Roadway Improvement Project funded by local, state, federal and TIA funds. Augusta was responsible for the funding of roadway designs, environmental permitting and public owned utilities relocation. GDOT under agreement with Augusta was responsible for the funding and managing of roadway construction. This project is under construction with a projected April 30, 2017 completion date. The Contractor for the project is ER Snell with a bid of $27,765,202.50. Analysis:The Windsor Spring Road Phase IV Roadway Improvements Project is presently under construction. During the public utility relocation phase, conflicts were discovered between Georgia Transmission Corp (GTC) transmission facility and roadway improvements. In order to effectively resolve the conflicts, GTC has to include additional facilities. GTC estimated cost for this additional work is $136,552.00. This cost is required to complete the proposed improvements. Financial Impact:Funds are available in the Project Utility Relocation funds and is a reimbursable expense. Augusta entered into an Agreement with GDOT to utilize the M230 funding for utility reimbursements up to $2,272,138.00. Alternatives:1). Approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department. 2). Do not approve, and find an alternative to complete the project and meet project completion schedule. Recommendation:Approve alternative one Funds are Available in the Following Accounts: Project GDOT M230 Funds will reimburse Augusta. 323-04- 1110-299823766 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission