HomeMy WebLinkAbout2015-05-12-Meeting Mintues
Engineering Services Committee Meeting Commission Chamber - 5/12/2015
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Approve the Avrett Plumbing Company, Inc. in the amount of $250,000.00 for
the option year renewal of existing contract for Cleaning of Sanitary Sewer
Systems to be performed under Account Number 506043410-5223220.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
2. Motion to approve the minutes of the Engineering Services Committee held on
April 28, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
3. Approve the resolution authorizing the Environmental Services Department
(ESD) to apply for financial reimbursement from Georgia’s Environmental
Protection Division (EPD).
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
Engineering Services Committee Meeting
5/12/2015 1:05 PM
Attendance 5/12/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
5/12/2015 1:05 PM
Extend Existing Sanitary Systems Cleaning Contract
Department:Tom Wiedmeier, P.E., Director - Augusta Utilities Department
Caption:Approve the Avrett Plumbing Company, Inc. in the amount of
$250,000.00 for the option year renewal of existing contract for
Cleaning of Sanitary Sewer Systems to be performed under
Account Number 506043410-5223220.
Background:The Augusta Utilities Department has an existing contract (see
Bid # 12-177) with Avrett Plumbing Company to clean existing
sanitary sewer systems. As defined in the existing contract,
Augusta Utilities is requesting a change order to extend the
contract for one more year. This extension is necessary to continue
the cleaning of our 8 – 18 inch diameter sanitary sewer lines.
Analysis:Extension of the existing sanitary sewer cleaning contract will
continue to allow the contractor to mobilize in the right-of-way
and areas designated as “off-site” so that their equipment can be
set up to perform the cleaning process. This includes the
mobilization and demobilization of equipment for designated
multiple 15,000 linear foot modules of piping to be cleaned, as
well as smaller modules as needed. This is in addition to the actual
cleaning of the pipes per the cleaning specification in the contract.
Financial Impact:The Sanitary Sewer Systems Cleaning Project Funding is will be
funded from account 506043410-5223220
Alternatives:No alternative are recommended
Recommendation:Augusta Utilities recommends Commission approval for the one
year renewal of the existing Cleaning of Sanitary Systems
Cleaning Contract with Avrett Plumbing Company, Inc. for the
amount of $250,000.00
Funds are Available
in the Following
Accounts:
Funds are available in the following account: 506043410-5223220
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
5/12/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on April 28, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
RESOLUTIO
[Authorization to Make Application for Financial Assistance]
WHEREAS, Augusta, Georgia is a local government as defined in the Rules of the Georgia Department of
Natural Resources, Environmental Protection Division (hereinafter, “EPD Rules”), Rule number 391-3-19-
.09; and
WHEREAS, Augusta, Georgia is a county within the meaning of O.C.G.A. Section 12-8-95(b)(4) and EPD
Rule 391-3-19-.09; and
WHEREAS, the site more particularly described in Exhibit “A” attached hereto is a solid waste handling
facility as defined by EPD Rule 391-3-4-.10(67) (hereinafter, “the Site”), and has been placed on the
Hazardous Site Inventory pursuant to the Hazardous Site Response Act (O.C.G.A., Section 12-8-90 et
seq.); and
WHEREAS, the Director of the Georgia Department of Natural Resources, Environmental Protection
Division (“EPD”) has notified Augusta, Georgia in writing that it is a “responsible party” (as defined in
EPD Rule 391-3-19-.02(2)(s)) for the Site; and
WHEREAS, Augusta, Georgia has expended and anticipates expending certain costs associated with the
investigation, remediation, post-closure care and maintenance of the Site (hereinafter, “the Costs”); and
WHEREAS, the Costs (or a portion thereof) may be eligible for reimbursement to Augusta, Georgia by the
Director of EPD from the Hazardous Waste Trust Fund (pursuant to O.C.G.A. Section 12-8-90 et seq.,
EPD Rule 391-3-19-.09 and other pertinent law), provided said Costs (or portion thereof) are determined by
EPD to be “Eligible Costs” (as defined in EPD Rule 391-3-19-.09(4)(a)), and provided Augusta, Georgia
has met the “Eligibility Requirements” set forth in EPD Rule 391-3-19-.09(2); and
WHEREAS, the said “Eligibility Requirements” set forth in EPD Rule 391-3-19-.09(2) require, among
other things, that the following criteria be met in order for the Costs (or portion thereof) to be eligible for
reimbursement:
“ ... (e) the state or local government has adopted an authorizing resolution; and
(f ) the state or local government has submitted to the Director [of EPD] a completed
application for financial assistance on forms as provided by the Director...” ; and
WHEREAS, Augusta, Georgia desires to make application to EPD for reimbursement of the Costs (or a
portion thereof) on the form(s) provided by the Director of EPD (as completed and attached hereto as
Exhibit “B”), and to take any other action which may be necessary or appropriate to have the Costs (or
portion thereof) fully considered for such purposes; and
WHEREAS, in the event the attached applications are approved by EPD, Augusta, Georgia
desires to receive the sums approved by EPD as reimbursement of the
Costs (or a portion thereof), and to process, administratively handle and utilize said sums for such approved
purposes; and
WHEREAS, Augusta, Georgia is confident that it can otherwise satisfy the “Eligibility Requirements” set
forth in EPD Rule 391-3-19-.09(2);
NOW, THEREFORE, BE IT RESOLVED that the Mayor is hereby fully authorized to complete and
execute the application attached hereto as Exhibit “B” on behalf of Augusta, Georgia, and to submit same
to EPD for its consideration.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized to take any and all other action,
without further approval or action of this Commission (including, but not limited to, executing
supplemental forms, application amendments, additional applications and the like, and providing additional
information or documentation), which may be necessary or appropriate in order for the Costs (or portion
thereof) to be fully considered by EPD for reimbursement from the Hazardous Waste Trust Fund in
accordance with the provisions of O.C.G.A. Section 12-8-90 et seq., EPD Rule 391-3-19-.09, and other
pertinent law.
THIS Day of , 2015.
Augusta, Georgia
By:___________________________
Hardie Davis, Jr., Mayor
By:___________________________
Lena J. Bonner, Clerk of Commission
EXHIBIT A
By virtue of a special warranty deed from Carl E. Sanders, dated November 7, 1984
and of record in the Office of the Clerk of Superior Court of Richmond County,
Georgia, in Realty Book 193, page 313 and by deed dated April 28, 1995 from C. H.
Wiggins, Sr., and of record in the Office of the Clerk of Superior Court of
Richmond County, Georgia, in Realty Book 489, Page 909.
LEGAL DESCRIPTION:
ALL THAT LOT or parcel of land, with improvements thereon, situate, lying and
being in the State of Georgia, County of Richmond, containing one thousand one
hundred eighty-one and twelve hundredths (1,181.12) acres, more or less, as being
more particularly described according to the plat prepared for Richmond County,
Georgia, dated November 5, 1984, made by Toole Surveying company, having been
recorded with the Office of the Clerk of Superior Court of Richmond County as
Exhibit A to a Warranty deed dated November 7, 1984, from Carl E. Sanders to
Richmond County, Georgia in Realty Book 193, Page 313: and made a part hereof
and referenced being made to said plat for a more accurate and complete
description as to the metes, bounds, courses, distances and location of said
property;
ALSO, ALL THAT TRACT or parcel of land, with any improvements thereon,
situate, lying and being in the 86th G.M.D., State of Georgia, County of Richmond,
containing 28.02 acres, as shown on a plat prepared by Steven H. Hardy,
Registered Land Surveyor, dated March 17, 1995, which plat has been recorded in
the Office of the Clerk of Superior Court of Richmond County, Georgia, Realty Reel
489, pages 907-908, reference being made to said plat for a more particular
description as to the metes, bounds and location of said property.
Less and Except Right of Way conveyed to Georgia Department of
Transportation filed of record in the aforesaid Clerk’s office in Realty Book 174,
2128.
Less and Except Right of Way conveyed to Southern Natural Gas Company filed
of record in the aforesaid Clerk’s office in Realty Book 34-D, page 30, et seq.
Less and Except Right of Way Deed to Georgia Department of Transportation
filed of record in the aforesaid Clerk’s office in Realty Book 1311, page 1915, et seq.
Less and Except Easement For Right of Way to Georgia Power Company by
Right of Way Deed filed of record in the aforesaid Clerk’s office in Realty Book 21-
B, page 310, et seq.
Less and Except Easement for Right of Way to Georgia Power Company filed of
record in the aforesaid Clerk’s office in Realty Book 33-L, page 279, et seq.
Less and Except Easement for Right of Way to Georgia Power Company filed of
record in the aforesaid Clerk’s office in Realty Book 28, page 252, et seq.
Less and Except Easement for Right of Way to Georgia Power Company filed of
record in the aforesaid Clerk’s office in Realty Book 29, page 1389, et seq.
Less and Except Right of Way Agreement to Southern Natural Gas Company
filed of record in the aforesaid Clerk’s office in Realty Book 19-J, page 74, et seq.
Less and Except Right of Way Agreement to Southern Natural Gas Company
filed of record in the aforesaid Clerk’s office in Realty Book 34-D, page 32, et seq.
Less and Except Right of Way Deed to Southern Natural Gas Company filed of
record in the aforesaid Clerk’s office in Realty Book 34-D, page 47, et seq.
All tracts, lots or parcel of land herein are conveyed subject to any easements and
all restrictions of record in the aforesaid Clerk’s office and to any Declaration of
Restrictions and Covenants filed of record.
That the above-captioned property is subject only to the following exceptions:
1. This property is exempt for the purpose of ad valorem taxes.
2. The exact location of boundary lines, unrecorded easements, possible
encroachments and other facts or conditions which would be disclosed by an
accurate survey and inspection of the property.
3. Easement to Georgia Power Company, recorded in said Clerk’s office in Realty
Reel 12, page 1396.
4. Easement to Southern Natural Gas Company filed of record in the aforesaid
Clerk’s office in Realty Book 19G, page 369, et seq.
5. Underground Easement to Georgia Power Company filed of record in the
aforesaid Clerk’s office in Realty Book 1173, page 167, et seq.
6. Easement to Georgia Power Company filed of record in the aforesaid Clerk’s
office in Realty Book 1195, Page 393, et seq.
7. Underground Easement to Georgia Power Company filed or record in the
aforesaid Clerk’s office in Realty Book 1264, Page 1297, et seq.
8. Easement to Jefferson County Electric Membership Corporation filed of record in
the aforesaid Clerk’s office in Realty Book 13-X, page 74, et seq.
9. Easement to Jefferson County Electric Membership Corporation filed of record in
the aforesaid Clerk’s office in Realty Book 13-X, page 65, et seq.
10. Easement to Southern Natural Gas Company filed of record in the aforesaid
Clerk’s office in Realty Book 20-U, Page 34.
11. Easement to Southern Natural Gas Company filed of record in the aforesaid
Clerk’s office in Realty Book 20-U, Page 37.
12. Possible liens of architects, laborers or materialmen for improvements of the
property, not filed for record at the effective date hereof, and rights, if any, of
persons who may be in possession under claims not appearing of record.
13. Matters which might affect the state of title, which may be of record but are not
indexed properly such that a reasonably prudent title search would have revealed
them to the record examiner.
Engineering Services Committee Meeting
5/12/2015 1:05 PM
Resolution authorizing to apply for financial reimbursement
Department:Environmental Services
Caption:Approve the resolution authorizing the Environmental Services
Department (ESD) to apply for financial reimbursement from
Georgia’s Environmental Protection Division (EPD).
Background:The State of Georgia created the Hazardous Waste Trust Fund
(Trust Fund) as part of the Georgia Hazardous Site Response Act
of 1992 to assist local governments with groundwater
investigation and remediation (“clean-up”) costs at solid waste
handling facilities. A facility must first be listed on the Hazardous
Site Inventory (HSI) to be eligible for reimbursement of
remediation costs. Listing on the HSI can occur after Georgia
Department of Natural Resources Environmental Protection
Division (EPD) identifies a groundwater quality exceedance above
a regulatory threshold through the permit required monitoring
program. The Deans Bridge Road Municipal Solid Waste
Landfill, Phase IIA/B was listed on the HSI by EPD in
2006. Since that listing, the Environmental Services Department
has expended efforts to investigate the extents of the issues as well
as implement actions to remediate the issues. These efforts have
been coordinated through the EPD as part of an Assessment
Monitoring Plan (AMP) and an Assessment of Corrective
Measures (ACM).
Analysis:After meeting the following requirements, Augusta is eligible for
reimbursement of qualifying groundwater investigation and clean-
up costs: (a) Site is a solid waste handling facility listed on the
Hazardous Site Inventory; (b) Director has notified the local
government in writing that they are the responsible party for the
site; (c) The local government has entered into a contract with
EPD which describes the financial assistance provided and the
activities for which the monies shall be used; (d) The local
government has accounting system in accordance with the
Governmental Accounting Standards Board; (e) The local
government has adopted an authorizing resolution; (f) The local
government has submitted to EPD a completed application for
financial assistance on forms as provided by the Director; and (g)
The local government has submitted to EPD a written statement of
the percentage of total costs associated with the actions described
in Rule 391-3-19-.09(4)(a) for which a state or local government
is liable; includes a description of how such percentage was
determined including the results of negotiations with any other
responsible parties for the site. Furthermore, the Trust Fund must
be replenished by the State each fiscal year and the unencumbered
balance must exceed $4.0 million for reimbursements to occur.
These conditions have recently been met and as such the
Environmental Services Department has commenced with the
reimbursement application process. Requirements (a), (b), and (d)
are complete and items (c), (f), and (g) will be provided in a
reimbursement application to be submitted to EPD upon
completion. In order to move forward with the process, the item
(e) authorizing resolution must now be completed. Up to $2
million in eligible investigation and clean-up costs may be
reimbursed by the State from the Trust Fund to the responsible
local government.
Financial Impact:At this time, ESD is finalizing the package to be submitted to the
EPD for consideration. ESD has no concise way of knowing what
EPD will approve for reimbursement or the amount of funds the
state has remaining in the HSI fund. Currently the department is
confident in saying it could be an amount up to $2 million dollars,
however, will most likely be a dollar amount less than that.
Alternatives:1. Do not apply for reimbursement
Recommendation:Approve the resolution authorizing the Environmental Services
Department (ESD) to apply for financial reimbursement from
Georgia’s Environmental Protection Division (EPD).
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission