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Home My WebLink About2015-04-28-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 4/28/2015 ATTENDANCE: Present: Hons. Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 041-1-110-00-0) 3390 Tanglewood Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 2. Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC for the Environmental Services Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 3. Award bid to Georgia-Carolina Paving for repairs of asphalt and concrete which has been removed for repairs to Utility lines. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 4. Approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796.00 as requested by Augusta Engineering Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 5. Approve award of the Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1, as requested by AED. The Award is contingent upon receipt of signed contracts and proper bonds. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 6. Approve application to Georgia DOT for Local Maintenance and Improvement Grant in the amount of $100,000 to be distributed to Georgia Regents University for the Laney Boulevard Project as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 3-0. Wayne Guilfoyle Grady Smith 7. Motion to approve the minutes of the Engineering Services Committee held on April 14, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 8. Approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 9. Approve Procurement of Replacement Parts for Hypochlorite Generation Equipment. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes 10. Discuss the use of solar energy in order to save money and simultaneously reduce carbon footprint. Consider the use of solar panels and geothermal systems in government, businesses, and residences. Inform the public of the Item Action: Approved www.augustaga.gov importance of utilizing solar energy and the negative impact of carbon dioxide and other carbon compounds emitted into the atmosphere. (Requested by Commissioner Lockett) (Referred from April 14 Engineering Services Committee) Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator with contacting the companies enumerated by Mr. Lockett who utilize solar energy to set up a date for a workshop with the Commission to discuss this issue. Motion Passes 3-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes Engineering Services Committee Meeting 4/28/2015 1:05 PM Attendance 4/28/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/28/2015 1:05 PM Acquisition of right of way, temporary easement for construction, and one easement driveway easement to Richmond County, Georgia from Dorothy M. Kendrick- 3390 Tanglewood Dr Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 041-1-110-00-0) 3390 Tanglewood Drive. Background:Due to tax liens and a bank lis pendens the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 520.99 square feet of right of way, 1,444.35 square feet of temporary construction easement, and one driveway easement. The appraised value is $1,800.00 Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Tuesday, January 27, 2015 @ 3:00 p.m. for furnishing: Bid Item 14-238 Storage and Site Improvements for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 600A Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 600A, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, December 18, 2014. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, January 9, 2015 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 600A with a mandatory site visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 13, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 18, 25, 2014 January 1, 8, 2015 Metro Courier December 24, 2014 Revised: 8/15/2011 ENVIRONMENTAL SERVICES DEPARTMENT Mark Johnson Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement I Markrono.o, /1'iDirector ,l March 13,2015 SSBJECT: Bid Item 14-238 Storage & Site Improvements - Award Recommendation In response to Bid Item 14-238 - Storage & Site Improvements, three compliant bids were received from the following companies: Richardson Construction, Gearig Brother Civilworks, and Dabbs-Williams. Each submission was evaluated per the criteria in the bid (Bid Abstract attached). Upon careful consideration, it is my recommendation to award the bid to Gearig Brother Civilworks. They submitted an acceptable bid and after thorough examination, we found all aspects of the submitted bid documents to have met the specifications as requested. Thank you in advance for your time and attention. Please feel free to contact me at7O6-592'3201, should you have any questions or require any additional information. MJitgh Attachment Cc: Nancy Williams Phyllis Johnson File Environmental Services Depsrtment 4330 Deans Bridge Road, Blythe, GA 30805 (706) 592-3200 - Fax (706) s92-325s WWW.AUGUSTAGA.GOV 'i-5 !{*# i",T ric 4:5? oo 400egeoaeooooo9*0eo o000000GoG90 000 oooqqq900 oooqqcN@O oooqqqooooNo F OO OOFOOtsOOOOOOFFOO NOO OOOOOOOOOFFFq q q o? q ot q d? a q e a q q e q q q q q a 0q o? al al q q q i? q ol q q q@ oo ooooF{Nooooo@@oo o{t oNoooooood@o(o oo o oN N ooN@@ o {@@@$ odoooN(o Ol- N t HOoNq A o@o @ oaA t'e ai r\ir'i or..i r' oi.ioi q H6dd'H o oo ooooooooooooo oo oo6 0000000009496 06 0qqqqcr:eaqqee eq u?qq gqqqqu?qqqqqqei dci d.idicict.,i.j-icidctctct .ici dttt Fctcicid=idddututd6 66 6 6a N 6666 6 oto@N FddFNds 6- 'a-6- (.- d, oloa6 6 {6@ 6 FNt d ij.j .i e !i =i .iO rA o@ .i o oo ooooooDoooooo oo ooo ooooooooooooE EE EEOecedlqu?qeqq qe qqq qqqqqqqqqqqqd cici ct+r;cicid.,idddddd cici {'{d dcidcidrtdrtddctut6 60 6 6r { OOOO iO *@OOONON@OAO - 6 6N 6 @ DOFD O Od( O NOd.t d dd rt dd d d +c,int o' .i = o 6d NroN.i ooooqoo00000QQOo 90q 9qoaoooooooo aao aooaaoaG9ooa ooo50 0GoooaooooGaooao OOAAOq69qqAoq qO 9qq OOOOOOOQOOeeA OO OOO 69OgOOOOoOoO OOA 8 88 E8E8EEgARE888EqA 888 EEEEEEEsEEEE 8883 Hg B:isEislHBegsgSS gEg *s*33EBHt3gs :g:E nto N tsNNg ;, og8 d @No.i.i o oo 00000-oooo0*o990 000 00a0qo00ao00 000 9 29 5556d,d6d466669s6 666 556665655665 d,d,d ooooooDo60000 00 00D oooooooooooo ooooN@oo@\qrtqqqq qe FoF oo0oo9Q9QQoo ooo<icidcicid j-.ictcicidct ctc, dic'r ggCeqqgqqedd utctcio od N oooo do Foooooo@@oad oN@@ 6 NOtO O OTOOO FddON.i -i + sli 5 .i EEEEEEsssEEE 888es.EBEnE$EBBs es$$Nd dd{oidHN@ otsodoHd@o{ aooeeoooos60 09e JJUU@JTJJE@J OOO oooooooooooo ooooooooooooooq qqqqqqqqqqqqqrtri c,i@ct{NOOOdO@OOOO OdOa66@NOd@ts<dr.o6 q FdFd AO9990AA*OqA OOO E eS E8t8Eesc8EE8E8EE 888s EiR s.h.H.s$.$*$3EssssflB. 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E.9 ooooci ctooOFa- dt oo ooeqo6NF 88 8EqEE8 Igg gEg.EEE Eoi+ gRgRER di ooooQoooo9cicid.iA3R88Saidi.id 99090 <rr<uUJJdJ oooooqqeqco@oo@od60do- o-oo ooeeo qa ooo90Q o JJ O a9 0oo od+ dNN F o4aioqo66rt o*o: E o .g EEEOv" E=EEI E=€#tr $Eg3z w2s 3HHEF.UeiocrqEFo>5gro-*. EEY ]Ol: @Bfr za=Z=>o>>OFOTOOE6 afE68.ER3 *lo OH =>H*H,^ gEEH o.=-B;of=J -qoorg;sE9g.U.b.EEEEE:.FE=ig!tr6 o 5HEE.E EE HEE5g5* gg tE.EE5*E Ei *E€:HgE EE EEEe.6BP eE -(5 dg d qE 5tsf6EU6s56:9=:359 'BB*sHcs#N =dN8*; UU @mN st + i5 FCL,O<trs6a:ots<ooEroo! !cG @uo o Disadvantaged Business Enterprise Department MEMORANDUM Mark Johnson, Environmental Services Yvonne Gentry, Director Disadvantaged Business Enterprise Department March 17,2015 REVIEW AND APPROVAL OF RECOMMMENDED CONTRACTOR B,d#14-238 Storage and Site lmprovements Yvonne Gentry DBE Director TO: FROM: DATE: SUBJECT: This memo is to transmit the review and concurrence of compliance by Gearig Brothers Civil Works. The Augusta, Georgia code requires a contractor to meet the assign LSBOP Utilization goal or provide evidence of completing good faith efforts. The goal established for Storage and Site lmprovements project is 5%. The bidder/offeror has committed to a minimum of 1.5o/o and has satisfied the good faith efforts. The next phase of this process will be for the DBE Department to work with the bidder/offeror to develop a plan of action to increase their proposed committed LSBOP Utilization goal. The bidder/offeror has agreed to work in cooperation with the DBE Department if awarded the project. The goal setting methodology included the following factors based on good faith efforts of the contractor:o The project total estimated cost. Value of the scope of work where availability exists. Maximum participation to be achieved through locally owned small business Contractor must prepare and submit a monthly utilization report with each pay request to the DBE Department. lf you have questions, please contact me at (706) 821-2406. Disadvantaged Business Enterprise Department 530 Greene Street - Room 6008 - Augusta GA 30901-4414 (706) 82r-2406- Fax (706) 82r-4228 WWW.AUGUSTAGA.GOV 'l-5 i{88 i.S r.i.i 4:5* VENDOR DABBS-WILLIAMS 319 S. WALNUT ST., STATESBORO, GA 30458 GEARIG CIVILWORKS, 621 PONDER PLACE DR, EVANS, GA 30809 RICHARDSON CONSTRUCTION CO 6806 MONTICELLO ROAD, COLUMBIA, SC 29203 ATTACHMENT B YES YES YES ADDENDUMS 1-2 YES YES YES E-VERIFY NUMBER 222733 226337 287886 SAVE FORM YES YES YES BID BOND YES YES YES BASE BID (ITEMS 1 THROUGH 10)$4,093,065.00 $4,087,783.60 $4,576,713.50 The following vendors submiteed a statement of "No Bid": PAUL S AKINS COMPANY, INC. / PO BOX 911 / STATESBORO, GA 30459 REEVES CONSTRUCTION CO / PO BOX 1129 / AUGUSTA, GA 30903 SITEC LLC / 217 FAIRFIELD ST., NE / AIKEN, SC 29801 Bid Opening Bid Item #14-238 Storage and Site Improvements for Augusta, Georgia - Environmental Services Department Bid Opening Date: Tuesday, February 3, 2015 @ 3:00 p.m. Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 277 Mandatory Pre-Bid Conference/Telephone Conference Attendees: 6 Total packages submitted: 3 Total No Bid Responses: 3 Total Noncompliant: 0 Page 1 of 1 Engineering Services Committee Meeting 4/28/2015 1:05 PM Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. Department:Environmental Services Caption:Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC for the Environmental Services Department. Background:The current landfill property has been owned by the Augusta government since the late 1980s, and has seen a number of changes since then – including the development of landfill cells, gas collection and control system, the addition of the RCSO training facility, shooting range, buildings, and roads; many of which were stand-alone projects. However, this bid item is different – it provides for some much needed site-wide improvements and modernizations, and those improvements will be seen throughout the property. First will be the addition of covered storage which will allow ESD and the RCSO the ability to store assets and items out of the elements and in a controlled environment. This allows for a better quality of care for the equipment than ever before. Secondly, being a good neighbor and continued permit compliance with state stormwater rules is key to both the safety of our staff, customers, and neighbors. The ESD needs to provide better drainage and control of the water flowing on the property, as well as the water exiting the property – again, a site-wide improvement that protects not only the solid waste facility property but also Spirit Creek and other neighboring infrastructure. Analysis:Overall this project provides a variety of benefits to the ESD as well as the government as a whole. First, it provides much needed storage space for equipment and assets. As the role of the ESD has grown, so too has the amount of equipment utilized by the department. By having appropriate storage space for assets and products will benefit the department in several ways. First, items stored will be better preserved and extend their usefulness to the government. Second, based on discussions with the Sheriff’s department staff, we could store a reasonable amount of their emergency ready equipment is such a facility. Finally, with the future plans of relocating the traffic sign shop to the landfill, it will provide the storage for the line striping plastic and sign materials. The current sign shop location was slated to become one of the CNG station locations in the future, as approved in the 2014 budget. This project performs partial excavation of the future landfill cell, which will be utilized for the disposal of the residential solid waste collection program. The dirt excavated from this location will be utilized to fill the old state asphalt plant pit which sits on landfill property. This portion of the project serves two major functions. First, it excavates future landfill space to be utilized by the collections program. Second, it eliminates an attractive nuisance to neighboring ATV’s who continue to find ways to enter the property. Finally, it creates a more usable piece of property. Pinetuckey Shooting Club is located on landfill property. As a small portion of this project, ESD is will utilize a portion of the excavated dirt to construct and/or fortify berms used to catch bullets and protect people. Arguably the largest benefit to this project is correcting some significant storm water drainage issues. Several factors have created storm water challenges for the landfill which need to be addressed. First, with the 2014 ice storm, the ESD receive a large influx of inert materials. This additional volume elevated our inert cell to a point that storm water is now more prevalent, and the area of impact has changed. At this time, when there is a larger rain event, we have storm water leaving our property, ultimately un-managed. We have had to work with our neighbors on several occasions to address our water impacting their property. Therefore, we developed this plan to address those issues. Second, in accordance to the updated inert landfill rules, issued by EPD, our inert landfill much be certified as closed by June 1, 2015. ESD has already modified its solid waste handling permit to address the acceptance of inert materials, and there will be no noticeable change to the public as far as this waste is concerned. However, by closing this portion of the landfill we need to construct the permanent solution to better handle storm water as this area of the landfill will not be a constant. Prior, we could utilize our inbound materials to temporarily deal with storm water, however, with the pending closure, that is no longer an option. Financial Impact:This project will have a fiscal impact of $4,087,784. This project will be funded from the unrestricted fund balance of fund 542. Alternatives:1. Approve award recommendation of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. 2. Do not approve the award. Recommendation:Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. Funds are Available in the Following Fund 542 fund balance Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Thursday, October 30, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-209 Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 17, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle September 25, October 2, 9, 16, 2014 Metro Courier October 1, 2014 Revised: 8/15/2011 VENDORS Attachment B E-Verify #SAVE Form Asphalt 2" Thick 3500 SY Curb & Gut 200 LF Concrete Side 4" 200 SF Graded Agg Base 200 CY Saw Cut 25 LF Total Blair Construction P. O. Box 770 Evans, GA 30809 YES 224004 YES $104,160.00 $8,400.00 $1,984.00 $9,860.00 $382.00 $124,786.00 GA-Carolina Paving 3020 Milledgeville Rd. Augusta, GA 30904 YES 100183 YES $79,665.00 $4,070.00 $1,200.00 $8,820.00 $75.75 $93,830.75 JHC, INC. Harris Construction 1736 Barton Chapel Road Augusta GA 30909 YES 262252 YES $80,500.00 $5,000.00 $1,600.00 $2,200.00 $75.00 $89,375.00 Sitec LLC 217 Fairfield St., NE Aiken, SC 29801 YES 212379 YES $94,675.00 $4,270.00 $1,570.00 $10,220.00 $456.25 $111,191.25 Contract Management 1827 Killingsworth Rd Augusta, GA 30904 YES 225306 YES $135,800.00 $13,000.00 $2,000.00 $50,000.00 $625.00 $201,425.00 Lori's Transportation 2824 Frontier Trail Atlanta, GA 30341 YES 53771 YES $124,950.00 $6,120.00 $1,326.00 $10,812.00 $51.00 $143,259.00 Murphy Bros. Construction P.O. Box 459 Appling GA 30802 YES 426742 YES $154,000.00 $8,000.00 $4,000.00 $28,000.00 $500.00 $194,500.00 Richmond Concrete, LLC 920 Molly Pond Rd., Augusta, GA 30901 YES 91818 YES $113,750.00 $6,000.00 $1,700.00 $10,300.00 $125.00 $131,875.00 Total Number Specifications Mailed Out: 22 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 80 Mandatory Pre-Bid Conference: N/A Total packages submitted: 8 Total Noncompliant: 0 Bid Opening Bid Item #14-209 Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement for Augusta, Georgia - Utilities Department Bid Due: Thursday, October 30, 2014 @ 3:00 p.m. Page 1 of 1 AUGUSTA UTILITIES Tom D. Wiedmeicn PE Director Date: February 4,2015 To: Ms. Geri Sams, Procurgment Director From; Tom Wiedmeier EW Re: Bid Item #-14-2}9,Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement Bids for the referenced solicitation lryere received on October 30,2014; JHC, Inc. (Jeffrey Haris Construction) was the apparent low bidder. Because of problems we had with JHC's past perfurmance on a prior conffact, a meeting was held in Procurement with Utilities and JHC, Inc. to discuss the issues. Subsequent to this meeting, seven failing pavement patches performed by JHC were discovered. In one instance, a patch on Robert C. Daniel Parkway failed and several vehicles were damaged. Augusta Utilities had to dispatch personnel to secure the patch with a steel plate. Invoices and photos related to the failed work are attached for your refercnce. In light of the continued substandard work being performed by JHC, we recommend that this bid be awarded to the next low bidder, GA - Carolina Paving, @ol"l' Augusta Utilitiet 360 Bay Street - Suite lE0 - Augusta, GA 30901 l0q 3r24t60 - Fax Qaq 3D41?3 www.augustaSa.gov ahFzlrt E =oL) tgcr.g o!c Eo(J ,h E'c(E oEoPt, (ui,o -9t^l! !() tU.L v|9Ecrtn|!ot40 -e o Eo (!ac(u o J 6)co 'l-aIAg (U crtt! (l)tioe {nIDS tlEt! 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Aor4 Engineering Services Committee Meeting 4/28/2015 1:05 PM Asphalt patch repair, concrete curb and sidewalk repair replacement for Utilities Department:Utilities Caption:Award bid to Georgia-Carolina Paving for repairs of asphalt and concrete which has been removed for repairs to Utility lines. Background:Award purchase order to Georgia-Carolina Paving in the amount of $93,830.75 for repairs to asphalt and concrete paving that are necessary after utility repairs have been made. This contract will allow timely, professional repair of paving cuts. Analysis:Approval of this purchase order will allow the Utilities Department to move forward with restoring roadways, driveways and sidewalks in a timely manner after utility cuts have been made for repairs. Financial Impact:Funds are available in account 506043410 – 5311912 Alternatives:No alternatives recommended. Recommendation:Award the purchase order in the amount of $93,830.75 to Georgia- Carolina Paving. Funds are Available in the Following Accounts: Funds are available in account 506043410 – 5311912 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB#328-041110-211828010 and approves funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transistion Plan to Cranston Engineering Group in the amount of $235,796.00. Funding is available in SPLOST VI Reynolds Street Signal Improvements account to be transferred to the ADA Self-Evaluation and Transition Plan upon Commission approval. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Curb and Sidewalks 300,000$ TIA Discretionary 53,726$ Reynolds St 240,000$ 593,726$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET CPB#328-041110-211828010 Augusta ADA Self Evaluation & Transition Plan (Bid 13-180) Change Number One 4.16.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#328-041110-211828010 Augusta ADA Self Evaluation & Transition Plan (Bid 13-180) Change Number One CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB CURB & SIDEWALKS 328-041110-211828010 ($300,000)($300,000) TIA Discretionary Funds ($53,726)($53,726) Reynolds St Impvts 328-041110-211828106 ($240,000) ($240,000) TOTAL SOURCES: ($353,726) ($240,000) ($593,726) USE OF FUNDS ENGINEERING 328-041110-5212115-211828010 $353,726 $240,000 $593,726 TOTAL USES: $353,726 $240,000 $593,726 4.16.2015 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 328-041110-2111828010 Supplemental Agreement Number: 1 Purchase Order Number: P251254 WHEREAS, We, Cranston Engineering Group Consultant, entered into a contract with Augusta- Richmond County on 9/16/2014, for engineering design services associated with the Augusta ADA Self Evaluation and Transition Plan, Bid #13-180, File Reference No.15-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional work for the final phases, Task 1, Task 2, Task 4 and Task 5 of the Consultant Services Agreement for the project. It is agreed that as a result of the above described modification the contract amount is increased by $235,796.00 from $353,726.00 to a new total of $589,522.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2015 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 4/28/2015 1:05 PM Augusta ADA Self Evaluation & Transition Plan Department:Engineering Caption:Approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796.00 as requested by Augusta Engineering Department. Background:Title II of the Americans with Disabilities ACT (ADA) requires that municipalities have an ADA Self Evaluation & Transition Plan for evaluating and implementing ADA upgrades in non- compliant areas. The City of Augusta submitted a Request of Qualifications (RFQ Item #13-180) to retain a consultant to provide these services. The Cranston Engineering Group team responded to the City’s RFQ, presented an interview, and was selected to provide the city with a proposal for these services. In September 2014, Cranston Engineering Group was awarded the Design Consultant Services Contract for the project and released for to perform the initial phases which included an Evaluation of Existing Facilities which is now complete. The purpose of this item is to continue the project and move it into the final phases to completion which will include: 1) Community and Staff Evaluation and Involvement, 2) Program Development, 3) Action Steps and Timelines, and 4) Final Self-Evaluation and Transition Plan submitted as proposal for the Augusta ADA Self Evaluation & Transition Plan on April 21, 2014. Analysis:AED requested that Cranston Engineering develop a five task proposal for completing the City’s ADA Self Evaluation & Transition Plan. The total fee to accomplish these tasks was $589,522.00. The funding was limited and it was determined that phasing the tasks would be a method to get the project underway while spreading the funding between 2014 and 2015. Phase I which included Task 3 of the proposal was the Evaluation of Facilities for the amount of $353,726.00 which was recommended, approved and nearing completion. This Item represents Phase II of the project which will carry it to completion with the remaining tasks: Task 1 - Community and Staff Evaluation and Involvement, Task 2 - Program Development, Task 4 - Action Steps and Timelines, and Task 5 Final Deliverables. These tasks will be completed for $235,796.00 Financial Impact:Funds are available in SPLOST PHASE VI Recapture account number to be transferred to the ADA Self-Evaluation and Transition Plan project upon Commission approval. Alternatives:Do not approve and do not complete project. Recommendation:Approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796. Funds are Available in the Following Accounts: Recaptured SPLOST VI REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T14041211. This request is to award the Construction Contract to E.R. Snell Contracting, Inc in the amount of $11,219,651.80 for TIA project Berckmans Road Widening & Relialignment, Phase I. Funding is available in the TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 31,980$ TIA Project Funds 11,291,700$ 12,504,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Four Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1.14.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Four Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI ($360,000)($360,000) Berckmans Rd Over Raes Creek ($790,000)($790,000) TIA Discretionary ($30,320)($30,320) TIA Project Funds Berckman Road 371-041110-T14041211 ($31,980) ($11,291,700) ($11,323,680) TOTAL SOURCES: ($1,212,300) ($11,291,700) ($12,504,000) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 $390,320 $390,320 328-041110-5212115-211828704 $790,000 $790,000 371-041110-5414110/T14041211 $31,980 $11,291,700 $11,323,680 TOTAL USES: $1,212,300 $11,291,700 $12,504,000 1.14.2015 Engineering Services Committee Meeting 4/28/2015 1:05 PM Berckmans Rd Widening & Realignment, Phase 1- 15-214- Contract Award Department:Abie L. Ladson, Director Caption:Approve award of the Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1, as requested by AED. The Award is contingent upon receipt of signed contracts and proper bonds. Background:Berckmans Road Widening & Realignment is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. This project will be completed in two phases (Phase 1 and Phase 2). The Project limits are Washington Road to Wheeler Road. Phase 1 improvements starts at Washington Road and ends approximately 150 feet north of Rae’s Creek Bridge Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting and associated landscaping. In January 2015, a Request For Qualifications was released for qualified firms to provide constructing services for this project. Contractors were pre- qualified using Augusta Request for Qualification Procurement process. Analysis:Request for Proposal was received from pre-qualified contractors on March 31, 2015. Firms were evaluated based on qualifications, similar projects completion history, project approach, experience, and construction completion schedule in April 2015. The following firms submitted RFQs and were evaluated: 1. Reeves Construction Co. 2. Beams Contracting, Inc. 3. E.R. Snell Contractor, Inc. Based on the evaluation procedures, E.R. Snell Contractor, Inc. was selected for this project. Financial Impact:Funds are allowable in Project TIA funds account number 371- 041110-T14041211 upon Commission approval. Alternatives:1). Approve award of Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1 as requested AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 371-041110-T14041211 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/28/2015 1:05 PM GDOT LMIG Grant Application – Laney Walker Boulevard Department:Abie Ladson - Director Caption:Approve application to Georgia DOT for Local Maintenance and Improvement Grant in the amount of $100,000 to be distributed to Georgia Regents University for the Laney Boulevard Project as requested by AED. Background:During its March 17, 2015 regular meeting, the Augusta Commission approved providing $100,000 to Georgia Regents University in support of the Laney Walker Boulevard Project. During the previous week’s Engineering Services committee meeting on March 10, 2015, it was discussed that Georgia DOT had committed $100,000 to the project. That is the basis for this agenda item in that Georgia DOT is providing its contribution as a pass-through grant through the City of Augusta utilizing Local Maintenance and Improvement Grant Economic Development funds. Analysis:Local Maintenance and Improvement Grant will be provided to the City and passed on to GRU at no cost to the City of Augusta. Financial Impact:N/A Alternatives:1) Approve and execute application for submittal to Georgia DOT. 2) Do not approve Recommendation:Approve alternative one. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/28/2015 1:05 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on April 14, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T13047134. This request is to award the Construction Contract to Reeves Construction in the amount of $828,451.66 for TIA project Pleasant Home Resurfacing. Funding is available in the TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Project Funds 285,470$ TIA Discretionary 112,060$ LMIG Funds 430,930$ 828,460$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T13047134 Pleasant Home Resurfacing (Riverwatch to Walton Way Ext) (Bid 14-242) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1.14.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T13047134 Pleasant Home Resurfacing (Riverwatch to Walton Way Ext) (Bid 14-242) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project ($285,470)($285,470) 371-041110-T14041211 TIA Discretionary ($112,060)($112,060) LMIG Funds ($430,930)($430,930) TOTAL SOURCES: ($828,460)($828,460) USE OF FUNDS ENGINEERING 371-041110-5414110/T113047134 $828,460 $828,460 TOTAL USES: $828,460 $828,460 1.14.2015 Engineering Services Committee Meeting 4/28/2015 1:05 PM Pleasant Home Road Resurfacing (Riverwatch to Walton Way Ext)- 14-242- Contract Award Department:Abie L. Ladson, Director Caption:Approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. Background:Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. This is the fourth resurfacing project that has been let for construction in Band 1 for the City of Augusta, Georgia. Analysis:Bids were received on October 25, 2013 with Reeves Construction Co. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Blair Construction, Inc. $998,595.32 2. Reeves Construction Company $828,451.66 3. C & H Paving $828,613.84 4. Beam’s Contracting, Inc. $921,212.83 5. E.R. Snell Contracting, Inc. $989,183.25 It is the recommendation of the Engineering Department to award this project to Reeves Construction Co. Financial Impact:Bids came in over above the construction TIA budget amount. Proposed project funds are presented below: 1.Construction TIA Budgeted Amount:$285,462.24 2.TIA Discretionary Funds: $112,059.64 3.LMIG Funds $430,929.78 TOTAL: $828,451.66 Alternatives:1). Approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 371-041110-T13047134, TIA Discretionary and LMIG Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/28/2015 1:05 PM Procurement of Replacement Parts for Hypochlorite Generation Equipment Department:Utilities Caption:Approve Procurement of Replacement Parts for Hypochlorite Generation Equipment. Background:Augusta's new and upgraded surface water treatment plants utilize a technology which allows onsite generation of sodium hypochlorite which is used as a replacement for chlorinegas as a disinfectant in drinking water. The system used at our facilities is manufactured by Severn Trent Services. These units require periodic replacement of generation cells due to normal deterioration of the electrodes. The purpose of this procurement is to purchase a replacement cell for one of the units at the Highland Avenue Water Treatment Plant. Analysis:This is a replacement part for an existing piece of equipment which is proprietary in its design and construction. The only source for this procurement is the equipment manufacturer. Financial Impact:$58,600.00 from budgeted funds. Alternatives:No feasible alternatives are available. Recommendation:Approve the sole source procurement of a replacement cell assembly from Severn Trent Services at a cost of $58,600.00. Funds are Available in the Following Accounts: 506043520-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/28/2015 1:05 PM Use of Solar Energy Department:Clerk of Commission Caption:Discuss the use of solar energy in order to save money and simultaneously reduce carbon footprint. Consider the use of solar panels and geothermal systems in government, businesses, and residences. Inform the public of the importance of utilizing solar energy and the negative impact of carbon dioxide and other carbon compounds emitted into the atmosphere. (Requested by Commissioner Lockett) (Referred from April 14 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: