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Home My WebLink About2015-04-14-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 4/14/2015 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of the property for temporary easement (Parcel 053-0-004-01-0) 3769 Belair Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-408-00-0) 1569 Martin Luther King, Jr. Boulevard. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Award Bid Item #15-136 Electrical Motor Control Center for Hwy 56 Booster Station. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes 4. Motion to approve and accept an Easement Exchange Deed from Eco-Energy Distribution - Augusta. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Motion to approve an amendment to Georgia Power Company Governmental Encroachment Agreement 31484. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 6. Obtain an update from the Engineering Director as to the status of request to obtain a Memorandum of Understanding with the Georgia Department of Transportation to assume the maintenance of Gordon Highway and Deans Bridge Road. These state highways lead past Fort Gordon's Cyber Command. One could surmise that the unattractiveness of these two highways could have a negative impact on attracting businesses and potential homeowners to our community. (Requested by Commissioner Lockett) (Referred from March 10 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Wayne Guilfoyle Passes 7. Motion to approve the minutes of the Engineering Services Committee held on March 10, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 8. Motion to approve Southern Natural Gas Pipeline Agreement. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 9. Receive as information Emergency Purchase Order for BMS Enterprises. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 10. Notification of award of emergency sanitary sewer connections. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 11. Approve funding for final Design Consultant Services Supplemental Agreement One to Cranston Engineering in the amount of $31,810.00 for Scotts Way Over Rae’s Creek – Bridge Replacement as requested by the AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 12. Consider extension of utilities at Gordon Highway and Jimmy Dyess Parkway. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 13. Discuss the use of solar energy in order to save money and simultaneously reduce carbon footprint. Consider the use of solar panels and geothermal systems in government, businesses, and residences. Inform the public of the importance of utilizing solar energy and the negative impact of carbon dioxide and other carbon compounds emitted into the atmosphere. (Requested by Commissioner Lockett) (Referred from March 10 Engineering Services Committee) Item Action: Rescheduled Motions Motion Motion Text Made By Seconded Motion www.augustaga.gov Type By Result Approve Motion to approve receiving this item as information. Commissioner Ben Hasan Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item to the next committee meeting. Motion Passes 4-0. Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes Engineering Services Committee Meeting 4/14/2015 1:05 PM Attendance 4/14/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/14/2015 1:05 PM Acquisition of a portion of property for temporary easement to Richmond County, Georgia from Ellis Horation Bell, III & Chantriece Marrow - 3769 Belair Rd Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of the property for temporary easement (Parcel 053-0-004-01-0) 3769 Belair Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owners. Therefore, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of the subject property. The required property consists of 5,073 square feet of temporary easement. The appraised value is $761.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR: FOLLOWING ACCOUNTS: G/L 323-041110- 52.12122 J/L 201823332-5212122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Acquisition of the property for right of way to Richmond County, Georiga from Chadwick E. Heard, Brandi N. Heard, & Mary Jane Givens Department:Law Caption:Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-408-00-0) 1569 Martin Luther King, Jr. Boulevard. Background:Due to title issues, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 4,051.10 square feet of right of way. The appraised value is $37,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Friday, March 13, 2015 at 11:00 a.m. for furnishing: Bid Item 15-136 Electrical Motor Control Center for Hwy 56 Booster Station for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 27, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 5, 12, 19, 26, 2015 Metro Courier February 11, 2015 Revised: 1/8/2015 Page 1 of 1 Vendors SHEALEY ELECTRIC 120 MEROVAN DRIVE NORTH AUGUSTA, SC 29860 GRAYBAR 3222 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 Attachment B YES YES E-Verify #228208 140845 SAVE Form YES YES Lump Sum Price:$95,350.00 $99,164.00 YES $99,350.00 Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 108 Mandatory Pre-Bid Conference/Telephone Conference Attendees: N/A Total packages submitted: 3 Total Noncompliant: 0 Bid Opening Bid Item #15-136 Electrical Motor Control Center for Hwy 56 Booster Station for Utilities Department Bid Due: March 13, 2015 at 11:00 a.m HAGMYER 1730 BARTON CHAPEL ROAD AUGUSTA,GA 30909 YES 106386 Engineering Services Committee Meeting 4/14/2015 1:05 PM Award Bid Item #15-136 Electrical Motor Control Center for Hwy 56 Booster Station Department:Utilities Caption:Award Bid Item #15-136 Electrical Motor Control Center for Hwy 56 Booster Station. Background:In response to recent development in the McBean area we are in the process of recommissioning an existing booster pump station on Highway 56 to improve water service to the area. In addition to reconditioning the station pumping system we are also creating a separate room to house the station electrical systems. At our request the Augusta Procurement Department issued Bid Item #15-136 to procure new electrical switchgear and panels for the station. On March 13, 2015 we received three qualified bids for this equipment. The apparent low bidder was Shealey Electric at a cost of $95,350.00. Analysis:We have reviewed the bid package from Shealey Electric and find it to be complete and in compliance with the bid specifications. Financial Impact:$95,350.00 from budgeted funds Alternatives:None Recommended Recommendation:We recommend that Bid Item #15-136, Electrical Motor Control Center for Hwy 56 Booster Station, be awarded to the lowest bidder, Shealey Electric, at the bid amount of $95,350.00. Funds are Available in the Following Accounts: Funds Budgeted in Account 506043580-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Eco-Energy Distribution - Augusta Easement Exchange Department:Augusta Utilities Department Caption:Motion to approve and accept an Easement Exchange Deed from Eco-Energy Distribution - Augusta. Background:Eco-Energy Distribution - Augusta construction a distribution center, on Dixon Airline Road. This construction entailed laying spur tracks, which crossed over a sanitary sewer easement and pipeline belonging to Augusta. Analysis:It was agreed that Eco-Energy would move and reconstruct a portion of the pipeline, to make it more accessible, for operation and maintenance. The reconstruction has now been completed. In the Deed, Eco-Energy is granting Augusta an easement over the new sanitary sewer alignment and Augusta is abandoning, to Eco- Energy, that section of the existing easement that covered the now defunct section of sanitary sewer. Financial Impact:None Alternatives:Deny motion to approve and accept an Easement Exchange Deed, from Eco-Energy Distribution - Augusta. Recommendation:Approve motion to approve and accept an Easement Exchange Deed, from Eco-Energy Distribution - Augusta. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Georgia Power Governmental Encroachment Agreement 31484 Amendment Department:Augusta Utilities Department Caption:Motion to approve an amendment to Georgia Power Company Governmental Encroachment Agreement 31484. Background:On November 19, 2013, the Augusta-Richmond County Commission approved GEA#31484, for the 10153-Gordon Highway 24" WM. Since this was approved, AUD has decided to include fiber optics, in the construction. This addition requires an amendment to the agreement. Analysis:This is standard procedure, for making a change to an already executed agreement. There is no fee, for the amendment. Financial Impact:None Alternatives:Deny the motion to approve an amendment to Georgia Power Company Governmental Encroachment Agreement 31484 and leave the fiber optics out of the construction of the project. Recommendation:Approve the motion to approve an amendment to Georgia Power Company Governmental Encroachment Agreement 31484. Funds are Available in the Following Accounts: N/A - No funds needed. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Memorandum of Understanding Department:Clerk of Commission Caption:Obtain an update from the Engineering Director as to the status of request to obtain a Memorandum of Understanding with the Georgia Department of Transportation to assume the maintenance of Gordon Highway and Deans Bridge Road. These state highways lead past Fort Gordon's Cyber Command. One could surmise that the unattractiveness of these two highways could have a negative impact on attracting businesses and potential homeowners to our community. (Requested by Commissioner Lockett) (Referred from March 10 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/14/2015 1:05 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on March 10, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/14/2015 1:05 PM Motion to Approve Southern Natural Gas Pipeline Crossing Agreement Department:Augusta Utilities Department Caption:Motion to approve Southern Natural Gas Pipeline Agreement. Background:AUD is beginning construction on the Highway 56 24" Water Main Project, which includes a gas crossing. It was discovered that, since the initial discussions, Southern Natural Gas had been purchased by Kinder-Morgan, who requires us to enter into an agreement. Analysis:Kinder-Morgan is the current owner of the gas easement and is within its rights to require an encrochment agreement, to protect their assets. This is usual and customary, for other utilities. Financial Impact:None Alternatives:Deny motion to approve Southern Natural Gas Pipeline Crossing Agreement and rerote the water main. Recommendation:Approve Southern Natural Gas Pipeline Crossing Agreement. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Receive as information - Emergency Purchase Order for BMS Enterprises Department:Environmental Services Caption:Receive as information Emergency Purchase Order for BMS Enterprises. Background:Atlantic Coast Consulting, Inc. (ACC) was asked to investigate problems regarding the phase 3 landfill area of the Deans Bridge Road Landfill. The area of concern is in the Stage 1, Cell 1 area. The existing landfill gas collection and control system (GCCS) installed in this area has exhibited oxidation issues in at least one of the extraction wells since 2012. This past October, this area of the landfill was involved in an underground fire. Once the fire was extinguished, additional investigation has been conducted that has identified damages to the landfill GCCS. The phase 3 landfill GCCS is operated to control emissions in accordance with EPA regulations . The operations include monthly monitoring for temperature, pressure, methane, carbon dioxide and oxygen at each well to insure that the system is operating safely and efficiently. In 2012, elevated temperatures and oxygen at well 510 were noted and required an alternate operating condition at the well. In order to monitor for oxidation activity, carbon monoxide was added to the list of parameters tested monthly at well 510 . No signs of a landfill fire were evident until the fall of 2014. On October 20, 2014, City personnel noticed what appeared to be smoke coming from an area on the active phase 3 of the landfill. An ACC field technician arrived onsite that same day and helped investigations. Carbon monoxide (CO) measurements were collected at several gas extraction wells that confirmed an apparent subsurface fire. City personnel and the ACC field technician closed several gas extraction wells in the area in accordance federal rules. The event was reported verbally to EPD Air Branch personnel. City personnel began other fire control measures on October 21, 2014 which included pressurizing some wells with nitrogen to remove any oxygen that could be contributing to the fire, scanning the surface for hot spots, and adding water to wells nearest any detected surface hotspots . This procedure was used for several days after October 21, 2014. In addition , additional soil was placed over the area to further limit atmospheric intrusion . As requested by EPD Air Branch personnel, weekly monitoring of the closed wells was initiated . City personnel also excavated a hotspot in the area of concern and removed some hot material and flushed the area with water . This area was later covered with soil . Gas concentrations were monitored weekly from October 20, 2014 through December 3, 2014. Based on the results of the gas monitoring, the fire appears to have been extinguished by the efforts of facility personnel between the weekly monitoring events of November 11 and November 18, 2014. An additional monitoring event was completed on December 3, 2014 to check to see if there had been any resurgence of fire indicators. CO concentrations, although detected in several wells at low levels (less than 50 ppm) during the event were all back to zero in all wells except 510 in which the CO concentrations were measured at pre event levels on beginning on November 11, 2014 . Based on surface temperature scans and wellhead gas concentrations, the fire seems to have been extinguished. Wells were returned to reduced operation to maintain compliance with well head oxygen, temperature and pressure requirements beginning in November 18, 2014. Subsequent investigation in the area by City personnel, ACC and BMS Enterprises has uncovered the following conditions: • Apparent failure of the compressed air line that is installed in this area - Apparent failure of the condensate forcemain that is installed in this area • Collapse of the landfill gas header in this area. • At least three wells that appear to have been partially watered-in • At least three wells that appear to have partially collapsed Analysis:Repairs to both the gas collection system and the landfill intermediate cover system are required for compliance with the site air and solid waste permits. The work required is above and beyond the typical capabilities of the site personnel and should be accomplished by specialty construction contractors. Additionally, this work needs to be completed in a timely manner that does not allow for a traditional design, bid and construct process. Delaying the work will likely result in additional damage to the systems and likely result in EPD action. EPD action could include notice of violations (NOVs), consent orders with monetary fines or additional orders. ACC recommended, and ESD agreed with, hiring a contractor and proceeding with the emergency repairs scope of work as detailed on the attached pricing form. In addition to requirements for a contractor, this project requires additional engineering design, construction administration and construction quality assurance. The project will require engineering services during construction including shop drawing review, site visits, answering RFI's and reviewing pay requests. The construction quality assurance is required to allow the engineer to certify the proper construction repairs to the GCCS. This certification is required as part of the EPD solid waste permit. ACC, an engineering company, created a scope of work along with recommendations for the required gas system repair. Based on this we recommended that an emergency PO be issued to BMS Enterprises since they are the most knowledgeable of the site conditions. Attached you will find the ACC documentation and recommendations, as well as a copy of the original memo with corresponding PO. Financial Impact:An emergency purchase order has been issued to BMS Enterprises by Procurement in the amount of $320,595.00 Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: Funds are available - 541-04-4210 / 54.32222 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Universal Item Description Estimated Quantity Units Unit Price 1 LOT 1 1 LS $2,095.00 2 LOT 2 1 LS $2,000.00 3 LOT 3 1 LS $2,000.00 4 LOT 4 1 LS $3,090.00 5 LOT 6 1 LS $2,900.00 6 LOT 7 1 LS $2,904.00 7 LOT 9 1 LS $2,100.00 8 LOT 11 1 LS $500.00 9 LOT 12 1 LS $2,700.00 10 LOT 16 1 LS $2,000.00 $22,289.00 AUGUSTA UTILITIES DEPARTMENT WATER & SEWER BID SCHEDULE Pine Log Road Project Demo Septic Tanks GRAND TOTAL Avrett Item Description Estimated Quantity Units Unit Price 1 LOT 5 1 LS $1,890.00 2 LOT 8 1 LS $2,715.00 3 LOT 10 1 LS $2,715.00 4 LOT 13 1 LS $2,965.00 5 LOT 14 1 LS $2,240.00 6 LOT 15 1 LS $1,890.00 $14,415.00 GRAND TOTAL AUGUSTA UTILITIES DEPARTMENT WATER & SEWER BID SCHEDULE Pine Log Road Project Demo Septic Tanks Engineering Services Committee Meeting 4/14/2015 1:05 PM Sanitary Sewer Connection Program, Emergency Connections Department:Utilities Caption:Notification of award of emergency sanitary sewer connections. Background:In 2014, Augusta Utilities commenced a project to extend sanitary sewer in Pine Log Road due to failing septic tanks. The project was recently completed. Due to environmental hazards associated with the failing septic tanks, we solicited emergency bids to connect the customers on Pine Log Road, and one on Carrington Drive. Analysis:We received bids from two plumbers, Universal Plumbing and Avrett Plumbing, both local plumbing companies. We divided the work to achieve the most advantageous pricing. Universal Plumbing was selected to perform 10 connections at a cost of $22,289 and Avrett was selected for 6 connections at a cost of $14,415. This work is consistent with the sewer connection program approved by the Commission. Financial Impact:The total cost of these connections is $36,704. Alternatives:No viable alternative Recommendation:Receive as information Funds are Available in the Following Accounts: 507043420 - 5425210 / 81500031 - 5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371041110-T13047216. This Supplemental Agreement Number One consists of final design services for the Scotts Way Over Rae's Creek - Bridge Replacement in the amount of $31,810.00 to Cranston Engineering. Funding is available in TIA project budget account numbers: Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 100,780$ 31,810$ 132,590$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-04-1110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement TIA Design TIA Design Change Number One Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds ($100,780) ($31,810) ($132,590) 371-04-1110-5212115/T13047216 TOTAL SOURCES: ($100,780) ($31,810) ($132,590) USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13047216 $100,780 $31,810 $132,590 TOTAL USES:$100,780 $31,810 $132,590 (SA02 – For changes more than $20,000) AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Cranston Engineering, Inc.” Consultant, entered into a contract with Augusta- Richmond County on “March 18, 2014”, for the “Scotts Way Over Rae’s Creek-Bridge Replacement ”, Project No. 371-041110-T13047216, File Reference No. 14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services for final design development including field survey work It is agreed that as a result of the above described modification the contract amount is increased by $31,810.00 from $100,780.00 to a new total of $132,590.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Cranston Engineering, Inc.”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2015. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Hardie Davis, Jr Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: __________________________ Title: ___________________________ Augusta Richmond County Project Number(s): 371-041110-T13047216 Supplemental Agreement Number: 1 Purchase Order Number: P243637 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Engineering Services Committee Meeting 4/14/2015 1:05 PM Scotts Way Over Rae’s Creek- Bridge Replacement- SA1 Department:Abie L. Ladson, Director Caption:Approve funding for final Design Consultant Services Supplemental Agreement One to Cranston Engineering in the amount of $31,810.00 for Scotts Way Over Rae’s Creek – Bridge Replacement as requested by the AED. Background:The Scotts Way Over Rae’s Creek – Bridge Replacement is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Scotts Way Bridge is a Band 1 project. In March 2014, commission approved award of the initial design phases of the project that included concept development and existing conditions assessment to Cranston Engineering. Concept phase of the project is completed and warrants final design development including field survey work, utility assessment & coordination, pavement assessment, property research, and development of bridge replacement plans. Analysis:On March 18, 2014, commission approved the initial design phases of the project that included concept development. The purpose of this item is to move the project from concept to final design and construction. Financial Impact:Funds are available in amount of $31,810.00 in Project TIA funds. Alternatives:1). Approve funding for final Design Consultant Services Supplemental Agreement to Cranston Engineering in the amount of $31,810.00 for the for Scotts Way Over Rae’s Creek – Bridge Replacement as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts:371-041110-5212115/T13047216-5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Sewer Extension, Gordon Highway and Jimmy Dyess Parkway Department:Utilities Caption:Consider extension of utilities at Gordon Highway and Jimmy Dyess Parkway. Background:Two tracts of land in the northwest quadrant of Gordon Highway and Jimmy Dyess Parkway are currently without water and sewer service. This land will soon be developed in conjunction with the development of the Cyber Command Center at Fort Gordon. We have been approached by owners of one of the tracts, Georgia Vitrified Brick and Clay, requesting participation in the extension of utilities to the property. Analysis:The extension of utilities would open up 182 acres for development. We have proposed to provide water to the two sites as part of an upcoming water line project along Jimmy Dyess Parkway. Georgia Vitrified Clay would bear the cost of the sewer extension. Because of a required railroad crossing and permitting issues, it is advantageous for Augusta Utilities to construct the sewer as well. Financial Impact:The construction of the sanitary sewer will cost an estimated $203,000. Augusta Utilities has an existing agreement with Georgia Vitrified Clay related to the extension of the Butler Creek Sewer. This agreement provides that Augusta recover construction cost at the time of site development. Alternatives:The Commission could elect not to participate in this project. Recommendation:We recommend that Augusta Utilities construct the necessary extensions to serve the two sites, and that Georgia Vitrified Clay reimburse for the sanitary sewer as described above. Funds are Available in the Following Accounts: 512043420 – 5425110 / 81500033 – 5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/14/2015 1:05 PM Use of Solar Energy Department:Clerk of Commission Caption:Discuss the use of solar energy in order to save money and simultaneously reduce carbon footprint. Consider the use of solar panels and geothermal systems in government, businesses, and residences. Inform the public of the importance of utilizing solar energy and the negative impact of carbon dioxide and other carbon compounds emitted into the atmosphere. (Requested by Commissioner Lockett) (Referred from March 10 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: