HomeMy WebLinkAbout2015-02-09-Meeting Mintues
Engineering Services Committee Meeting Commission Chamber - 2/9/2015
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion of property for
right of way, temporary construction easement, and two temporary driveway
easements (Parcel 041-1-062-00-0) 1406 Marks Church Road.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
2. Motion to authorize condemnation to acquire title of a portion of property for
right of way, temporary easement for construction, and one temporary easement
for driveway (Parcel 041-4-002-01-0) 3432 Wrightsboro Road.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
3. Motion to authorize condemnation to acquire title of a portion of property for
right of way and temporary easement for construction (Parcel 041-0-064-00-0)
3430 Wrightsboro Road.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
4. Approve funding to Dewberry Engineers Inc. in the amount of $194,690.00 for
the Fort Gordon Redetermination and New Inventory Analysis, RFP Item #14-
201.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
5. Motion to approve CSX Parallel Crossing 772911 for the 10153 Gordon
Highway 24" Water Main Project.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve at
a cost of $119,050.
Motion Passes 4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Ben Hasan Passes
6. Motion to approve and accept an Easement Deed from Huntsman (formerly
Rockwood).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
7. Motion to increase the funding for approved RFQ #13-194: Task Order Program
for Infrastructure for the City of Augusta - Utilities Department in the amount of
$2,000,000.00 for execution by CMI, Inc., Blair Construction, Inc., Eagle
Utilities, and Quality Storm Water Solutions as qualified and selected
contractors for subject RFQ.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
8. Motion to approve the minutes of the Engineering Services Committee held on
January 26, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Wayne Guilfoyle
Commissioner
Grady Smith Passes
9. Approve Purchase of Three Additional 250kw Emergency Generators for
Installation at Water Facilities under Bid Item 12-224.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Grady Smith Passes
10. Consider recommendation from Sanitary Sewer Connection Program
Subcommittee.
Item
Action:
Rescheduled
Motions
Motion Motion
www.augustaga.gov
Type Motion Text Made By Seconded By Result
Defer
Motion to have
additional
conversation on this
item and bring it back
to the next committee
meeting in two weeks.
Motion Passes 4-0.
Commissioner
Ben Hasan
Commissioner
Grady Smith Passes
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Attendance 2/9/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Acquisition of Right-of-Way, Temporary Contruction & Two Driveway Easements-from the Estate of
Marguerite H. Newman Maddox
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, temporary construction easement, and
two temporary driveway easements (Parcel 041-1-062-00-0) 1406
Marks Church Road.
Background:The City cannot determine clear title due to the owner being
deceased. Therefore the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 555.41 square feet of right of
way, 701.39 square feet of temporary construction easement, and
two temporary driveway easements. The appraised value is
$3,150.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Acquisition of Right-of-Way, Temporary easement for Contruction & One Driveway Easement to
Richmond County, Georgia from McDonald's Corporation
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, temporary easement for construction,
and one temporary easement for driveway (Parcel 041-4-002-01-
0) 3432 Wrightsboro Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation
In order to proceed and avoid further project delays, it is necessary
to condemn a portion of subject property. The required property
consists of 468.26 square feet of right of way, 646.06 square feet
of temporary easement for construction, and one temporary
easement for driveway. The appraised value is $7,600.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Acquisition of Right-of-Way, Temporary Easement for Contruction to Richmond County, Georgia from
Wells Fargo Bank, NA
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary easement for construction
(Parcel 041-0-064-00-0) 3430 Wrightsboro Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation In
order to proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property consists
of 1,501.57 square feet of right of way and826.51 square feet of
temporary easement for construction. The appraised value is
$15,900.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 325041120-52.12122 J/L 209825201-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
December 29, 2014
Mr. Horace Luke, Assistant Director
Delivered VIA EMAIL
RE: Cost Proposal RFP Item #14-201
Dear Mr. Luke:
The following represents Dewberry’s revised assumptions and associated cost estimate based on
our recent scoping meeting and our more thorough understanding of the available data for the
Redetermination Project.
• Dewberry had originally assumed all of the required data is available in either GIS or Excel.
However, none of the asset data associated with the recent Construction Management at
Risk (CMAR) project are captured electronically and we now understand it is our
responsibility as part of Redetermination Project to enter all of that data into a price model
as well as provide the data in Excel with asset identification numbers and location
description so that the data can easily be imported into Cityworks.
• Dewberry now has a clear understanding of the existing price model and the assumptions
made. There will be more time needed to revise the financial model and incorporate all of
the changes than previously anticipated.
• We have added an additional workshops to ensure all costs are adequately covered and
presented properly.
The changes result in a proposed cost increase as shown below.
Budget Contingency Total (with contingency)
Original Estimated Budget $149,380 $21,600 $170,980
Change in assumption for data collection $19,110
Change in assumption for Price Model $10,440
Additional Workshop $4,840
Decrease in Contingency $10,680
Total Revised Budget $183,770 $10,920 $194,690
I am thrilled about the opportunity to partner with you on this project. Our team is immediately
ready to assist you. Should you have any questions or need additional information, please
reach me via phone at 770-366-7242 (cell) or by email tcrisp@dewberry.com.
Best,
Dewberry Engineers Inc.
Teresa L. Crisp, PE, Associate
Business Unit Manager / Project Manager
Request for Proposal
Request for Proposals will be received at this office until Friday, September 12, 2014 @ 11:00 a.m. for
furnishing:
RFP Item #14-201 Fort Gordon Redetermination Project for Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August
29, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Revised: 8/15/2011
UNOFFICIAL
VENDORS Attachment
B
E-Verify
Number
SAVE
Form Original Seven
Copies
Fee
Proposal
DEWBERRY
2385 BRADYWINE
ROAD,
SUITE 100
ATLANTA, GA 30341
YES 104636 YES YES YES YES
CH2M HILL
1000 ABERNATHY
ROAD
ATLANTA, GA 30328
YES 123606 YES YES YES YES
RFP Opening
RFP Item #14-201
Fort Gordon Redetermination Project
for Augusta, Georgia - Utilities Department
RFP Due: Friday, September 12, 2014 @ 11:00 a.m.
Page 1 of 1
Evaluation Criteria
PTS
DEWBERRY
2385 BRADYWINE ROAD,
SUITE 100
ATLANTA, GA 30341
CH2M HILL
1000 ABERNATHY ROAD
ATLANTA, GA 30328
1. Consultant’s experience and
performance on similar projects 40 37.7 38.0
2. Project approach and understanding 40 38.3 33.7
3. Project Budget (Submit in a separate
sealed envelope)
Lowest Price 20 pts.
Second 16 pts.
Third 12 pts.
Highest 8 pts.
20 16.0 20.0
Total 100 92.0 91.7
Cumulative Evaluation Sheet
RFP Item #14-201
Fort Gordon Redetermination Project
for Augusta, Georgia - Utilities Department
ATTN: BETSY MASSIE
CH2M HILL
1000 ABERNATHY ROAD
ATLANTA, GA 30328
ATTN: TERESA CRISP
DEWBERRY
551 PINEY FOREST ROAD
DANVILLE, VA 24540
ATTN: BECKY HACHENBURG
MWH
235 PEACHTREE ST., S 2200
ATLANTA, GA 30303
Deanna Davis
Utilities
Bay Street
Jerry Delaughter
Utilities
Bay Street
Yvonne Gentry
LSBOP
2nd Floor
Municipal Building
RFP 14-201 Fort Gordon Redetermination
Project mailed August 21, 2014
Vendors selected from the Pre-Qualified
list 13-124
RFP 14-201
Fort Gordon Redetermination Project
For Utilities Department
RFP Due: Fri. 9/12/14 @ 11:00 a.m.
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Award Dewberry Engineers Inc. a contract for the Fort Gordon Redetermination and New Inventory Analysis,
RFP Item # 14-201
Department:Augusta Utilities Department
Caption:Approve funding to Dewberry Engineers Inc. in the amount of $194,690.00 for the Fort
Gordon Redetermination and New Inventory Analysis, RFP Item #14-201.
Background:In 2007, Augusta Utilities (AU) assumed ownership, operation and maintenance of the
water and wastewater systems at Fort Gordon, GA. The contract is currently in its
second redetermination period which began March 1, 2013. AU’s services under the
Operations and Maintenance (O&M) include water distribution and wastewater
collection O&M at Fort Gordon and Points West Army Resort at Clarks Hill Lake. In
addition, elements of the decommissioned water treatment plant at Fort Gordon have
been repurposed to treat water for irrigation, and a separate irrigation distribution system
has been constructed to certain parts of the Fort. At present, Augusta Utilities receives no
compensation for operation and maintenance of the irrigation facilities and distribution
system, nor are we being compensated for new inventory since the last redetermination.
RFP Item #14-201 was issued to seek an experienced consultant to assist AU in
redetermination and new inventory analysis of the Fort Gordon O&M infrastructure
contract.
Analysis:Dewberry Engineers, Inc. was found to be the most qualified consultant for these
services and therefore has been recommended for the award of this contract.
Financial Impact:The amount for these analysis is $194,690.00. These funds are available in account:
507043490-5212999/81100010-5212999
Alternatives:No alternatives are recommended.
Recommendation:It is recommended to award the contract for the Fort Gordon Redetermination and New
Inventory Analysis to Dewberry Engineers, Inc. in the in amount of $194,690.00
Funds are
Available in the
Following
Accounts:
507043490-5212999/81100010-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Gordon Highway 24" Water Main CSX Parallel Crossing 772911
Department:Augusta Utilities Department
Caption:Motion to approve CSX Parallel Crossing 772911 for the 10153
Gordon Highway 24" Water Main Project.
Background:The Augusta Utilities Department will be constructing a 24"
Water Main that will run parallel between Elderberry Subdivision
and Gordon Highway, along the CSX right-of-way corridor, for
approximately 1,854 feet.
Analysis:The pipeline will be constructed in the CSX right-of-way and they
have approved our plan.
Financial Impact:Estimated License - $102,000.00
Alternatives:None
Recommendation:Approve the motion to approve CSX Parallel Crossing 772911,
for the 10153 Gordon Highway 24" Water Main Project.
Funds are Available
in the Following
Accounts:
512043410-5411120 80310153-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Huntsman (formerly Rockwood) Easement Deed and Plat
Department:Augusta Utilities Department
Caption:Motion to approve and accept an Easement Deed from Huntsman
(formerly Rockwood).
Background:Huntsman is building a manufacturing facility, off of Dixon Airline
Road. It was determined that a sanitary sewer force main would be
needed, in order to connect the facility to Plant Messerly. A grant,
for constructing the force main, was applied for and awarded.
Analysis:The grant requires that an easement be given/donated to Augusta.
This easement deed fulfills that requirement.
Financial Impact:None
Alternatives:Reject the motion to approve and accept an Easement Deed from
Huntsman (formerly Rockwood).
Recommendation:Approve the motion to approve and accept an Easement Deed from
Huntsman (formerly Rockwood).
Funds are Available
in the Following
Accounts:
N/A - Donation - No funds involved.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies
Blair Construction
P. O. Box 770
Evans, GA 30809
Yes 224004 Yes Yes Yes
Jeffrey Harris
Construction
1736 Barton Chapel Rd
Augusta, GA 30909
Yes 262252 Yes Yes Yes
Quality Storm Solutions
P. O. Box 1847
Evans, GA 30809
Yes 233338 Yes Yes Yes
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
Yes 225306 Yes Yes Yes
Sitec LLC
217 Fairfield St., NE
Aiken, SC 29801
Yes 212379 Yes Yes Yes
Eagle Utility Contracting
1350 Branch Road
Bishop, GA 30621
Yes 206663 Yes Yes Yes
RFQ Opening
RFQ Item #13-194
Task Order Program (2013)
for Augusta, Georgia - Utilities Department
RFQ Due: Thursday, September 26, 2013 @ 3:00 p.m.
The following venodr did not respond:
L & J / 603 Pine Log Rd / Beech Island, SC 29842
Page 1 of 1
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Increase funds for Approved RFQ #13-194: Task Order Program for Infrastructure for the City of
Augusta - Utilities Department in the amount of $2,000,000.00.
Department:Augusta Utilities Department
Caption:Motion to increase the funding for approved RFQ #13-194: Task
Order Program for Infrastructure for the City of Augusta - Utilities
Department in the amount of $2,000,000.00 for execution by
CMI, Inc., Blair Construction, Inc., Eagle Utilities, and Quality
Storm Water Solutions as qualified and selected contractors for
subject RFQ.
Background:The previously approved Task Order Program is to allow several
responsive and qualified contractors to provide installation,
maintenance, and/or repairs to the water and sewer
infrastructure. The Utilities Department is requesting a Task Order
Program increase in the amount of $2,000,000.00 due to the
impacts of meeting the project deadlines for Ft. Gordon and to
keep up with the repair & replacement issues of decaying
infrastructure throughout Augusta-Richmond County. The
contractors will provide all tools, labor, material, and equipment
to perform and complete all task orders under three (3) task order
classifications: General Maintenance Task(s), Pre-Planned Task
(s), and Emergency Work, as set forth in RFQ #13-194 Task
Order Program for Infrastructure for the City of
Augusta.
Analysis:AUD has evaluated the current and active Task Order Program
and determined that a funding increase to the Task Order Program
is needed to accomplish the tasks imposed by the increased Ft.
Gordon workload and the repair & replacement issues of
infrastructure throughout Augusta-Richmond County.
Financial Impact:The funding increase requested for this program is $2,000,000.00.
These funds are available from account 507043490-5425410 /
88886666-5425410
Alternatives:Rejection of this RFQ funding increase would delay the Utilities
Department's ability to expedite the current projects of Fort
Gordon and Renewal & Extension Projects of the Department.
Recommendation:It is recommended that the Commission approve the Task Order
funding increase request to RFQ #13-194: Task Order Program
for Infrastructure for the City of Augusta - Utilities Department in
the amount of $2,000,000.00.
Funds are Available
in the Following
Accounts:
$2,000,000.00 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on January 26, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Purchase of Three 250kw Emergency Generators for Installation at Water Facilities.
Department:Utilities
Caption:Approve Purchase of Three Additional 250kw Emergency
Generators for Installation at Water Facilities under Bid Item 12-
224.
Background:In 2013 we purchased two 250kw emergency generator packages
from Cummins Power South under bid item 12-224 at a cost of
$62,373.76 each. We have identified three additional areas in our
water distribution system that require either new or replacement
generators of the same size. In discussions with the Augusta
Procurement Department and Cummins Power Systems the
vendor has offered to honor the previous pricing for the three
additional generator packages. The total cost for the three
additional packages would be $187,121.28.
Analysis:Purchasing the additional generator packages under the previous
bid would save the advertising and bid costs in addition to
allowing us to purchase three generators at 2012 prices. The use of
identical units also has the benefit of simplifying operator and
maintenance training as well as reducing needed spare parts
inventory.
Financial Impact:$187,121.28 Total for Three Units
Alternatives:1) Accept the vendors offer to extend pricing from bid item 12-
224; or 2) Advertise for new pricing for the three additional units.
Recommendation:We recommend accepting the vendor's offer to honor the bid item
12-224 pricing for the purchase of three additional emergency
generator packages.
Funds are Available
in the Following
Accounts:
506043580 - 5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
D
A
VIS
R
D
3RD ST
W
A
L
TON-W
A
Y
E
X
T
CLAUSSENRD
EAST-BOUNDARY
ST
OLD
MCDUFFIE
RD
BERTRAM
RD
DRUID PARK
AVE
M
O
L
L
Y
P
O
N
D
R
D
BROTHERSVILLE
RD
FURYSFERRYRD
GOSHEN RD
MIMSRD
OLD
TOBACCO
RD
BRANSFORD
RD
ROBINSON AVE
CENTER-WESTPKWY
S
I
B
L
EYRD
ROSIERRD
G
O
L
D
E
N
C
A
M
P
R
D
TELFAIRST
PHINIZY R D
13TH
ST
REYNOLDS ST
NOR
T
H
L
E
G
R
D
HEARDAVE
W
H
E
E
L
E
S
SRD
B
ERCKMANSRD
D I X O NAIRLINE R D
OLDSAVANNAHRD
J
A
C
K
S
O
N
R
D
MILLEDGERD
KISSINGBOWERRD
P L E A S A NTHOMERD
DAM
A
S
CUSRD
S
TEVENSCRE
E
K
R
D
M A R TIN L U T H E R K I N G B L V D
A
U
G
U
S
T
A
-W
E
S
T
P
K
W
Y
R A D E N T B L V D
O
LIVERD
WASHINGTO
N
R
D
W H E E L E R RD
WALTONWAY
AVE
W RIGHTSBORORD WRIGHTSBORO RD
SK I N N E R M IL L R D
BO
Y
S
C
O
U
T
RD
BROADST
LANEY-WALKER BLVD
CENTRAL AVE
MILLEDGEVILLE RD
LUMPKIN RD
WINDSORSPRINGRD
W I N D S O R S P R I N G R D
TOBACCORD
WIND
S
O
R
S
P
R
I
N
G
RD
M C D A D E FARM R D
W
I
L
L
I
S
FOREMANRD
BENNOCKMIL
L
R
D
O
L
D
W
A
Y
N
E
S
B
O
R
O
R
D
HEPHZIB
A
H
-
M
C
B
E
A
N
R
DS
T
O
R
Y
M
I
L
L
RD
F
U
L
C
H
E
R
R
D
K E Y S V I L L E R D
B
A
T
H
-
E
D
I
E
R
D
FARMERS BRIDGE RD
W RI G H TSBORO RD
M
EADO
W
BROOK
DR
BART
O
N
C
H
A
P
E
L
R
D
J
I
MMY
DYES
S
P
K
W
Y
WHEELERRD
RIV
E
R
WAT
C
H
P
K
W
Y
15THST
BROADSTGREENEST
JAMES BROWN
BLVD
5THST7THST
GORDON HWY
GORDON HWY
O
L
I
V
E
RD
15THST
WALTON WAY
B O B B Y J O NESEXPWY
BOBB Y J O N E S E X P W Y
BOBBY
JO
NES
EXP
W
Y
B
OBBY
JONES
EXP
W
Y
G O R D O N HWY
G O R D O N H W Y MILLEDG E V I L L E R D
RICHMOND
HILL
RD
PEACHORCHARD
RD
HIGHLANDAVE
HIGHLAND
D E A N S B R I D G E R D
D EANSBRID G E R D
TOBACCO RD
TOBACCO R D
M A R V I N G R I F F I N R D
M
I
K
E
PADGETT
H
WY
M
I
K
E
P
A
D
G
E
T
T
H
W
Y
M
I
K
E
P
ADGE
TT
HWY
MIKE
PA
D
G
ETT
H
W
Y
P
E
A
C
H
O
R
C
H
A
RD
R
D
PEACHORCHARDRD
OLDWAYNESBORO
RD
D
O
U
G
B
A
R
N
A
R
D
P
K
W
Y
DOUGBARNARDPKWY
I-2 0
I-2 0
I -2 0
G A H W Y 8 8
GAHWY88
WILLISFOREMAN RD
B R O W N RD
BROWN RD
OLDLOUISVILLERD
FORT GORDON
HEPHZIBAHBLYTHE
Water Only Customers < 100' from Sewer
Engineering Services Committee Meeting
2/9/2015 1:10 PM
Sanitary Sewer Connection Program
Department:Utilities
Caption:Consider recommendation from Sanitary Sewer Connection
Program Subcommittee.
Background:The Sanitary Sewer Connection Program was initially proposed as
a voluntary connection assistance program, whereby Augusta
Utilities would contract with plumbers to connect customers to the
sanitary sewer system. Customers would partially reimburse the
connection cost via a $50 per month surcharge for two years, for a
total reimbursement of $1200. At that time, we estimated that the
average cost to re-plumb a residence would be $2,000. There was
interest in developing a more comprehensive sewer connection
program and making it mandatory for customers within 100 feet
of an available sewer. Consequently, a subcommittee was formed
by Engineering Services Chairman Bill Fennoy to recommend a
program to the Engineering Services Committee and
Commission. The subcommittee is comprised of:
Commissioner Bill Fennoy, Chairman Commissioner
Hap Harris Commissioner Sammie Sias The
subcommittee met on December 22, 2014. Major areas of interest
were customer affordability and reducing the cost of connecting
via packaging blocks of work and competitive bidding. The
subcommittee met again on January 30, 2015 and approved the
program described below.
Analysis:We estimate that we will realize approximately 3500 new sewer
customers through this program. Based on discussions with local
plumbers, we now estimate the average connection cost will range
from $1,000 to $1,500. The subcommittee recommends the
following : • Augusta Utilities will pre-qualify a pool of 4
plumbing contractors which will compete for blocks of work.
Work will be packaged such that the lowest possible cost to
Augusta is achieved. Criteria by which plumbing companies are
pre-qualified will include available resources, ability to complete
the work in a timely fashion and familiarity with Augusta Utilities
standards and procedures. • Utilities would budget $1,000,000 per
year ($750,000 for 2015) to accomplish this work. This would
provide for approximately 650 new connections per year, with the
entire program being completed in approximately 5 years. • Areas
would be prioritized first by health and environmental criteria and
then by length of time sewer has been available. • Augusta
Utilities, in conjunction with the contractors, would document
existing conditions at each property to ensure that each is properly
restored. This will also protect the contractor and Augusta from
fraudulent claims. • Customers (or property owners) will pay $504
toward the cost of connection. Each customer would also pay
normal sewer charges. • An assessment of each area will be made
to determine whether a customer is an owner or a tenant.
Customers who own their property could pay the $504 as a
supplement to the sewer bill over a 36 month period (additional
$14 per month). Owners of rental property would be allowed 90
days to make their payment. • The Utilities Director or his
designee(s) will assess cases of extreme financial hardship and
have the latitude to adjust payment schedules.
Financial Impact:Assuming an average sewer bill of $40 per month, we will realize
approximately $2000 in new revenue over a 3 year period for each
customer connected under this program. This represents a
favorable return on our investment while protecting our water
resources and improving quality of life in the impacted areas.
Budget impact: $1,000,000 per year; $750,000 in 2015
Alternatives:The Commission could elect not to implement the program.
Recommendation:We recommend approval of the Sanitary Sewer Connection
Program as presented.
Funds are Available
in the Following
Accounts:
Funds available in 507043490-5425410 88887777-5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission