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Home My WebLink About2015-01-26-Meeting Mintues Engineering Services Committee Meeting Commission Chamber - 1/26/2015 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith, member. Absent: Hons. Hardie Davis, Mayor; Guilfoyle, member. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for temporary construction easement and permanent utility easement (Parcel 099-3- 003-00-0) 2601 Mike Padgett Highway. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 2. Motion to approve an Option for Right of Way between Dennis E. Morris and Dianna L. Albright n/k/a Dianna L. Morris and Augusta, Georgia for an easement consisting of 0.814 acre (35,476.13 sq. ft.) in fee, and 0.074 acre (3,231.40 sq. ft.) of permanent construction and maintenance easement located at 2514 Patterson Bridge Road for a total price of $63,800.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 3. Approve and authorize the Engineering Department (AED) to purchase 566 stream mitigation credits at a total cost of $31,979.00 ($56.50 per mitigation Item Action: credit) from the Bath Branch Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream impacts as determined necessary by the US Army Corps of Engineers in regards to the Berckmans Road-Phase1 Improvements Project . Funding is available through Project TIA funds. Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 4. Discuss possible solutions for Augusta Richmond County to provide consistent clean up and maintenance of downtown sidewalks, streets and medians. (Requested by Commissioner Davis) (Referred from January 12 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to ask the Administrator to meet with the Engineering Department and RCCI to develop an action plan for getting the downtown area cleaned up. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 5. Approve award of Construction Contract to C & H Paving, Inc. in the amount of $198,017.10 for Frontage Road Resurfacing Project, subject to receipt of signed contracts and proper bonds as requested by AED. Bid 14-203 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 6. Motion to approve the minutes of the Engineering Services Committee held on January 12, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 7. Motion to approve sole source purchase of INSync Adaptive Signal Control equipment in the amount of $264,300 from Rhythm Engineering for the Riverwatch Parkway Adaptive Signal Project. This Project is in Band 1 of the approved Richmond County Project List for the Transportation Investment Act of 2010 (aka, TIA, TSPLOST) as requested by AED/TE. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 8. Approve Roadway Lighting Agreement with the Georgia Department of Transportation (GDOT) at Riverwatch I-20 Corridor Improvement Project and along Riverwatch Parkway from River Shoals Parkway to Jones Street and at its two Intersections (Stevens Creek Intersection & Fury’s Ferry Intersection) as requested by the Augusta Engineering Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 9. Approve Renewal of Water Audit Professional Services for 2015. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 10. Approve entering into an agreement with Jefferson Energy Cooperative stating that Augusta, Georgia will be responsible for the cost to relocate their facilities on the project to improve Windsor Spring Road Phase V, State Route 88 in Hephzibah to Willis Foreman Road, CPB# 323-04-299823786. Also, approve for the Augusta, Georgia Legal Counsel, Mayor and other designated representatives of Augusta, Georgia to execute three (3) Utility Relocation Agreements which state that, upon completion of the work, payment will be made as requested by the Augusta Engineering Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes Engineering Services Committee Meeting 1/26/2015 1:10 PM Attendance 1/26/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 1/26/2015 1:10 PM Acquisition of a portion of the property for Temporary Construction Easement and Permanent Utility Easement to Richmond County, GA , Estate of Fannie E. Williams Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary construction easement and permanent utility easement (Parcel 099-3-003-00-0) 2601 Mike Padgett Highway. Background:Due to unclear title, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 6,359 square feet of temporary construction easement and 9,956 square feet of permanent utility easement. The appraised value is $2,807.00 Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABE IN THE FOLLOWING ACCOUNTS: G/L 511043420-5411120 J/L 81300040-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2015 1:10 PM Acquisition of right of way from Dennis E. Morris & Dianna L. Albright -2514 Patterson Bridge Road Department:Law Caption:Motion to approve an Option for Right of Way between Dennis E. Morris and Dianna L. Albright n/k/a Dianna L. Morris and Augusta, Georgia for an easement consisting of 0.814 acre (35,476.13 sq. ft.) in fee, and 0.074 acre (3,231.40 sq. ft.) of permanent construction and maintenance easement located at 2514 Patterson Bridge Road for a total price of $63,800.00. Background:The property owner has agreed to convey a certain right-of-way and easement to Augusta, Georgia, for the Windsor Spring Road Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S): G/L 323041110-54.11120 J/L 299823786-54.11120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission REPLY TO AnENTrON OF: Regulatory Division SAS-2014-00713 DEPARTMENT OF THE ARMY SAVANNAH DISTRICT, CORPS OF ENGINEERS 100 WEST OGLETHORPE AVENUE SAVANNAH, GEORGIA 31401·3640 NattMB£R 1 3 2014 , ; I , I r'--~, .. ~ .. ~ .. ~ " "-.. ... .. .-',' Pia, 8 I tlON ... --.. .... .. ~, ........... ; " , Mr. Malik Hameed City of Augusta Engineering ........ , .... ..... ~~~ .. ~." '-- 505 Telfair Street Augusta, Georgia 30901 Dear Mr. Hameed: I refer to the Pre-Construction Notification submitted on October 14, 2014, requesting verification for use of Nationwide Permit (NWP) No. 14 for impacts to 130 linear feet of stream for construction Phase I of the Berckmans Road realignment project. The project site is located along Berckmans Road from Wicklow Drive to the intersection of Alexander Drive and Washington Road in the City of Augusta, Richmond County, Georgia (Latitude 33.5044, Longitude -82.0310), The request was submitted on your behalf by URS Corporation, This project has been assigned number SAS-2014-00713 and it is important that you refer to this number in all communication concerning this matter. We have completed an expanded preliminary Jurisdictional Determination (JD) for the site pursuant to our March 4, 2009, Public Notice entitled, "Characterization of Jurisdictional Determinations: Purpose, Application and Documentation Requirements as Defined by the Savannah District, US Army Corps of Engineers." I have enclosed a "JD Check Sheet," which summarizes the JD, delineation verification and appeals process. The wetlands/other waters on the subject property may be waters of the United States within the jurisdiction of Section 404 of the Clean Water Act (33 United States Code (U .S.C,) 1344) and/or Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403). The placement of dredged or fill material into any waterways and/or their adjacent wetlands or mechanized land clearing of those wetlands could require prior Department of the Army authorization pursuant to Section 404. We have completed coordination with other federal and state agencies as described in Part C (31)(d) of our NWP Program, published in the February 12, 2012 , Federal Register, Vol. 77 , No , 34, Pages 10184-10290 (77 FR). The NWPs and Savannah District's Regional Conditions for NWPs can be found on our website at -2 - http://www.sas.usace.army.miIlMissions/Regulatorv/Permitting/GeneralPermits/Nationwi dePermits.aspx. During our coord ination procedure, no adverse comments regarding the proposed work were received . As a result of our evaluation of your project, we have determined that the proposed activity is authorized under NWP 14, as described in Part B of the NWP Program. Your use of this NWP is valid only if: a. The activity is conducted in accordance with the information submitted and meets the conditions applicable to the NWP, as described at Part C of the NWP Program and the Savannah District's Regional Conditions for NWPs. b. Prior to the commencement of permitted work in streams, wetlands or other waters of the United States, you shall purchase 566 stream mitigation credits from Bath Branch Mitigation Bank and submit documentation of this credit purchase to the U.S. Army Corps of Engineers. The credit purchase documentation must reference the Corps file number assigned to this project. If all or a portion of the required credits are not available from Bath Branch Mitigation Bank, you must obtain written approval from the Corps prior to purchasing any credits from an altemate mitigation bank. c. You shall obtain and comply with all appropriate federal, state, and local authorizations required for this type of activity. A stream buffer variance may be required from the Georgia Department of Natural Resources, Environmental Protection Division (Georgia EPD), as defined in the Georgia Erosion and Sedimentation Control Act of 1975, as amended. Information conceming variances can be obtained at the Georgia EPD's website at www.gaepd.org, or by calling (404) 463-1463. d. All work conducted under this permit shall be located, outlined, designed, constructed and operated in accordance with the minimal requirements of the Georgia Erosion and Sedimentation Control Act of 1975, as amended. Utilization of plans and specifications contained in the "Manual for Erosion and Sediment Control," (Latest Edition), published by the Georgia Soil and Water Conservation Commission , will aid in achieving compliance with the aforementioned minimal requirements. e. You shall install and maintain erosion and sediment control measures in upland areas of the project site, in accordance with the Georgia Erosion and Sedimentation Control Act of 1975, as amended, to minimize the introduction of sediment into and the erosion of streams, wetlands and other waters of the United States. This permit does not authorize installation of check-dams, weirs, riprap, bulkheads or other erosion control measures in streams, wetlands or other waters of the United States. - 3 - Authorization would be required from the Corps prior to installing any erosion control measures in waters of the United States. f. You shall install and maintain erosion and sediment control measures for all fill material that is authorized to be discharged in streams, wetlands and other waters of the United States, in accordance with the Georgia Erosion and Sedimentation Control Act of 1975, as amended, and permanently stabilize fill areas at the earliest practicable date. g. You shall notify the Corps, in writing; at least 10 days in advance of commencement of work authorized by this permit. h. You fill out and sign the enclosed certification and return it to our office within 30 days of completion of the activity authorized by this permit. This proposal was reviewed in accordance with Section 7 of the Endangered Species Act. Based on the information we have available, we have determined that the project would have no effect on any threatened or endangered species nor any critical habitat for such species. Authorization of an activity by a NWP does not authorize the "take" of threatened or endangered species. In the absence of separate authorization , both lethal and non-lethal "takes" of protected species are in violation of the Endangered Species Act. See Part (C) of 77 FR for more information. This verification is valid until the NWP is modified, reissued or revoked. All of the existing NWPs are scheduled to expire on March 18,2017. It is incumbent upon you to remain informed of changes to the NWPs. Furthermore, if you commence or are under contract to commence this activity before the date that the relevant NWP is modified or revoked, you will have 12 months from the date of the modification or revocation of the NWP to complete the activity under the present terms and conditions of this NWP. This authorization should not be construed to mean that any future projects requiring Department of the Army authorization would necessarily be authorized. Any new proposal, whether associated with this project or not, would be evaluated on a case-by- case basis. Any prior approvals would not be a determining factor in making a decision on any future request. Revisions to your proposal may invalidate this authorization. In the event changes to this project are contemplated, I recommend that you coordinate with us prior to proceeding with the work. -4- This communication does not relieve you of any obligation or responsibility for complying with the provisions of any other laws or regulations of other federal , state or local authorities. It does not affect your liability for any damages or claims that may arise as a result of the work. It does not convey any property rights, either in real estate or material, or any exclusive privileges. It also does not affect your liability for any interference with existing or proposed federal projects. If the information you have submitted and on which the Corps bases its determination/decision of authorization under the NWP is later found to be in error, this determination may be subject to modification, suspension, or revocation. A copy of this letter is being provided to the following party: Mr. Glenn I. Martin, URS Corporation , 400 Northpark Town Center, 1000 Abernathy Road, NE, Suite 900 , Atlanta, Georgia 30328. Thank you in advance for completing our on -line Customer Survey Form located at http://corpsmapu.usace.army.mil/cm apexlf?p=regulatorv survey. We value your comments and appreciate your taking the time to complete a survey each time you have interaction with our office. If you have any questions, please call me at 912-652-5893. Sincerely, William M. Rutlin Project Manager, Coastal Branch Enclosures Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#328-041110-211828701. This request is to purchase 566 stream mitigation credits at a total cost of $31,980.00 ($56.50 per mitigation credit) from the Bath Branch Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream impacts as determined necessary by the US Army Corps of Engineers on the Berckmans RoadWidening Realignment, and Bridge Replacement Project. Funding is from TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,200$ TIA Project Funds 31,980$ 1,212,180$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#328-041110-211828701 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Three Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 10.01.2014 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#328-041110-211828701 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Three Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI ($360,000)($360,000) Berckmans Rd Over Raes Creek ($820,200)($820,200) TIA Project Funds Berckman Road 371-041110-T14041211 ($31,980) TOTAL SOURCES: ($1,180,200) ($31,980) ($1,212,180) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 $390,200 $390,200 328-041110-5212115-211828704 $790,000 $790,000 371-041110-5414110/T14041211 $31,980 $31,980 TOTAL USES: $1,180,200 $31,980 $1,212,180 10.01.2014 Engineering Services Committee Meeting 1/26/2015 1:10 PM Berckmans Road Improvements Project - Stream Mitigation Credits Department:Abie L. Ladson, Director Caption:Approve and authorize the Engineering Department (AED) to purchase 566 stream mitigation credits at a total cost of $31,979.00 ($56.50 per mitigation credit) from the Bath Branch Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream impacts as determined necessary by the US Army Corps of Engineers in regards to the Berckmans Road-Phase1 Improvements Project . Funding is available through Project TIA funds. Background:This is an AED managed TIA Band 2 project that will widen, realign, & reconstruct Berckmans Road. Improvements include upgrade to the existing roadway, constructing a new roadway section, curb and gutter, and enclosed storm drainage system. A ED is responsible for engineering activities, road design, right-of- way plans, construction plans, environmental permitting, and the construction. The project will be constructed in two phases. Project Phase 1 construction tentative let date is in May 2015. It has been determined by the US Corps of Engineers (USACE) that 566 stream mitigation credits will have to be purchased to mitigate the impacts to unnamed tributary as result of roadway widening. The stream mitigation credits will be purchased from Bath Branch Augusta LLC (a local credit bank) at a cost of $56.50 per stream credit. Analysis:Purchase of Mitigation Credit is pre-requisite of Environmental Permits and to commence construction activities at this project. A timely purchase of required credits is critical to maintain project letting schedule and project construction funds as allocated. Financial Impact:It is a TIA project and funds are available through project TIA budget. Alternatives:1) Approve and authorize the Engineering Department (AED) to purchase 566 stream mitigation credits at a total cost of $31,979.00 ($56.50 per mitigation credit) from the Bath Branch Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream impacts as determined necessary by the US Army Corps of Engineers in regards to the Berckmans Road-Phase1 Improvements Project. Funding is available through Project TIA funds. 2) Do not approve purchase of mitigation credit as requested and lose designated TIA funding, and identify alternate ways to complete the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Berckmans Road Construction TIA Funds 371-041110- 5414110/T14041211. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2015 1:10 PM Downtown Sidewalks, Streets and Medians Clean Up and Maintenance Department:Clerk of Commission Caption:Discuss possible solutions for Augusta Richmond County to provide consistent clean up and maintenance of downtown sidewalks, streets and medians. (Requested by Commissioner Davis) (Referred from January 12 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA-RICHMOND COUNTY, GEORGIA CPB: N/A BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized CPB# NA. This project consist of Phase 1 of Dirt Road Paving, and Road/Street Resurfacing List for Frontage Rd. Approve award of Construction to C&H Paving, Inc., in the amount of $198,017.10. Funding for this project is through SPLOST Phase III recapture. Section 2: The following revenues are available to the Consolidated Government to complete the project. SPLOST Ph III Recapture 198,018$ 198,018$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ______________________________________ Hardie Davis, Mayor CAPTIAL PROJECT BUDGET FRONTAGE ROAD RESURFACING (BID ITEM#14-203) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks C:\Program Files\neevia.com\docConverterPro\temp\NVDC\E424DDEE-B7AC-481B-AC49- 992254F09AE4\PDFConvert.26208.1.CPB._Resurfacing_Frontage_Rd_12.15.2014 AUGUSTA-RICHMOND COUNTY, GEORGIA CPB: N/A CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST Phase III Recapture 323-041110-5212115 ($198,018) ($198,018) TOTAL SOURCES: ($198,018) ($198,018) USE OF FUNDS ENGINEERING 323-04-1110-5414110 $198,018 $198,018 TOTAL USES: $198,018 $0 $198,018 (BID ITEM#14-203) CAPTIAL PROJECT BUDGET FRONTAGE ROAD RESURFACING C:\Program Files\neevia.com\docConverterPro\temp\NVDC\E424DDEE-B7AC-481B-AC49- 992254F09AE4\PDFConvert.26208.1.CPB._Resurfacing_Frontage_Rd_12.15.2014 Invitation to Bid Sealed bids will be received at this office on Thursday, October 9, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-203 Frontage Road Resurfacing for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, August 28, 2014. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, September 19, 2014 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 200 West. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 23, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle August 28, September 4, 11, 18, 2014 Metro Courier September 3, 2014 Revised: 8/15/2011 Vendors C & H PAVING 167 KNOX RIVERS RD. THOMSON, GA 30824 BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 BEAM’S CONTRACTING 15030 ATOMIC RD. BEECH ISLAND, SC 29842 PAVE-WAY OF AUGUSTA 1353 GORDAN HWY., AUGUSTA, GA 30901 E R SNELL 1785 OAK ROAD SNELLVILLE, GA 30078 REEVES CONSTRUCTION 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 Attachment B Yes Yes Yes Yes Addendums 1 and 2 Yes Yes Yes Yes E-Verify Number 190714 224004 167300 48048 SAVE Form Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Bid Price $198,017.10 $210,609.70 $217,920.67 $253,303.36 Bid Item #14-203 Frontage Road Resurfacing for the Augusta, GA - Engineering Department Bid Opening Date: Thursday, October 16, 2014 @ 3:00 p.m. Page 1 of 1 Engineering Services Committee Meeting 1/26/2015 1:10 PM Frontage Road Resurfacing (Bid Item – 14-203)-Contract Award Department:Abie Ladson-Director Caption:Approve award of Construction Contract to C & H Paving, Inc. in the amount of $198,017.10 for Frontage Road Resurfacing Project, subject to receipt of signed contracts and proper bonds as requested by AED. Bid 14-203 Background:Commission approved a list of roads/streets to be resurfaced and a list of dirt roads to be paved in November 2013, see the attached. Frontage Road Resurfacing was one of the nineteen (19) roads that was listed on the Phase I resurfacing list. Analysis:Bids were received on October 16, 2014 with C & H Paving, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. C & H Paving, Inc. $198,017.10 2. Blair Construction, Inc. $210,609.70 3. Beam’s Contracting, Inc. $217,920.67 4. Reeves Construction $253,303.36 It is the recommendation of Engineering to award this project to C & H Paving, Inc., because the engineering estimate for this project was $241,547.20. Financial Impact:Funds of $2,500,000 is available for Phase I through the City’s SPLOST Phase III Recapture account. Alternatives:1) Approve award of Construction Contract to C & H Paving, INC. in the amount of $198,017.10 for Frontage Road Resurfacing Project, subject to receipt of signed contracts and proper bonds as requested by AED. 2) Do not approved, and abandon project. Recommendation:Approve alternative one Funds are Available in the Following Accounts: SPLOST PH III Recapture REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 1/26/2015 1:10 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee held on January 12, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 1/26/2015 1:10 PM Riverwatch Parkway Adaptive Signal Project Department:Abie L. Ladson, Director Caption:Motion to approve sole source purchase of INSync Adaptive Signal Control equipment in the amount of $264,300 from Rhythm Engineering for the Riverwatch Parkway Adaptive Signal Project. This Project is in Band 1 of the approved Richmond County Project List for the Transportation Investment Act of 2010 (aka, TIA, TSPLOST) as requested by AED/TE. Background:The purpose of the Riverwatch Parkway Adaptive Signal Project is to improve traffic operations along one of the busiest corridors in Augusta which serves almost 30,000 vehicles per day and experiences significant congestion during peak periods. This project, which is in Band 1 of the approved Richmond County TIA list, will include the installation of the INSync Adaptive Signal system between Fury’s Ferry Road and River Shoals Parkway. The system utilizes state-of-the-art sensor technology, image processing, and artificial intelligence to automatically optimize local traffic signals and provide coordination for the arterial according to real-time traffic demand, thus, eliminating the need for static signal timinig and corrdination plans. The purpose for the sole-source purchase is that proposed adaptive traffic control system is identical to the systems currently operating along several corridors in Augusta which allows for uniformity of equipment and maintenance operations. Moreover, the system, which is manufactured and supplied by Rhythm Engineering, utilizes proprietary software and equipment and is not available through another supplier. Analysis:Project is a Band 1 of the approved Richmond County TIA Project List and therefore is eligible for reimbursement through Georgia DOT. All equipment installation will be performed by Augusta Traffic Engineering Staff. Financial Impact:Funds are available in the TIA project budget: Riverwatch Parkway Adaptive Signal Project ($264,300). Alternatives:1) Approve sole source purchase of INSync Adaptive Signal Control equipment in the amount of $264,300 from Rhythm Engineering for the Riverwatch Parkway Adaptive Signal Project. 2) Do not approve. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: Funds are available in the following account: 371-041110- T13047139/5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 of 5 AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA AND AUGUSTA-RICHMOND COUNTY This Agreement is made and entered into this _______ day of __________________, 2014, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the DEPARTMENT, and AUGUSTA-RICHMOND COUNTY, GEORGIA acting by and through its Board of Commissioners, hereinafter called the LOCAL GOVERNMENT. WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to obtain roadway Lighting as part of the Riverwatch Parkway and Fury’s Ferry Road intersection improvement project, said Lighting to be installed under GDOT project RC07-000140, P.I. No. 0011403; and WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to participate in: 1) Providing the Energy and 2) the Operation and Maintenance of said lighting systems at the aforesaid location, and the DEPARTMENT has relied upon such representation; and 2 of 5 WHEREAS, the DEPARTMENT has indicated a willingness to fund the materials and installation for the said lighting systems at the aforesaid locations, with funds of the Transportation Investment Act of 2010 (TIA), funds of the DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration under Title 23, United States Code, Section 104, or a combination of funds from any of the above sources. NOW, THEREFORE, in consideration of the mutual promises made and of the benefits to flow from one to the other, the DEPARTMENT and the LOCAL GOVERNMENT hereby agree each with the other as follows: 1. The DEPARTMENT or its assigns shall cause the installation of all materials and equipment necessary for roadway Lighting as part of the Riverwatch Parkway and Fury’s Ferry Road intersection improvement project, said Lighting to be installed under GDOT project RC07-000140, P.I. No. 0011403, as shown on Attachment "A" attached hereto and made a part hereof. 2. Upon completion of installation of said lighting system, and acceptance by the DEPARTMENT, the LOCAL GOVERNMENT shall assume full responsibility for the operation, the repair and the maintenance of the entire lighting system, including but not limited to repairs of any damages, replacement of lamps, ballasts, luminaires, lighting structures, associated equipment, conduit, wiring and service equipment, and the requirements of the Georgia Utility Facility Protection Act. The LOCAL GOVERNMENT further agrees to provide and pay for all the energy required for the operation of said lighting systems. 3 of 5 3. The DEPARTMENT shall retain ownership of all materials and various components of the entire lighting system. The LOCAL GOVERNMENT, in its operation and maintenance of the lighting system, shall not in any way alter the type or location of any of the various components which make up the entire lighting system without prior written approval from the DEPARTMENT. 4. This Agreement is considered as continuing for a period of fifty (50) years from the date of execution of this Agreement. The DEPARTMENT reserves the right to terminate this Agreement, at any time for just cause, upon thirty (30) days written notice to the LOCAL GOVERNMENT. 5. It is understood by the LOCAL GOVERNMENT that the DEPARTMENT has relied upon t LOCAL GOVERNMENT’S representation of providing for the energy, maintenance, and operation of the lighting represented by this Agreement; therefore, if the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain or to repair the lighting system during the term of this Agreement, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT the materials cost for the lighting system. If the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain any individual unit within the lighting system, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT for the material cost for the individual unit which will include all costs for the pole, luminaires, foundations, and associated wiring. The DEPARTMENT will provide the LOCAL GOVERNMENT with a statement of material costs upon completion of the installation. The covenants herein contained shall, except as otherwise provided accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. 4 of 5 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year first above written. RECOMMENDED: LOCAL GOVERNMENT BY: _____________________________________ MAYOR (SEAL) DEPARTMENT OF TRANSPORTATION _____________________________ WITNESS BY________________________________ Commissioner _____________________________ Notary Public (SEAL) This Agreement approved by the Board of Commissioners at a meeting held at ______________________________ this ______ day of ______________, ATTEST: 2014. ___________________________________ _______________________________ Treasurer County Clerk 5 of 5 Attachment “A” Project Location Map Project: RC07-000140 P.I. No. 0011403 RICHMOND COUNTY 1 of 5 AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA AND AUGUSTA-RICHMOND COUNTY This Agreement is made and entered into this _______ day of __________________, 2014, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the DEPARTMENT, and AUGUSTA-RICHMOND COUNTY, GEORGIA acting by and through its Board of Commissioners, hereinafter called the LOCAL GOVERNMENT. WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to obtain roadway Lighting as part of the Riverwatch Parkway and Stevens Creek intersection improvement project, said Lighting to be installed under GDOT project RC07-000141, P.I. No. 0011404; and WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to participate in: 1) Providing the Energy and 2) the Operation and Maintenance of said lighting systems at the aforesaid location, and the DEPARTMENT has relied upon such representation; and 2 of 5 WHEREAS, the DEPARTMENT has indicated a willingness to fund the materials and installation for the said lighting systems at the aforesaid locations, with funds of the Transportation Investment Act of 2010 (TIA), funds of the DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration under Title 23, United States Code, Section 104, or a combination of funds from any of the above sources. NOW, THEREFORE, in consideration of the mutual promises made and of the benefits to flow from one to the other, the DEPARTMENT and the LOCAL GOVERNMENT hereby agree each with the other as follows: 1. The DEPARTMENT or its assigns shall cause the installation of all materials and equipment necessary for roadway Lighting as part of the Riverwatch Parkway and Stevens Creek intersection improvement project, said Lighting to be installed under GDOT project RC07-000141, P.I. No. 0011404, as shown on Attachment "A" attached hereto and made a part hereof. 2. Upon completion of installation of said lighting system, and acceptance by the DEPARTMENT, the LOCAL GOVERNMENT shall assume full responsibility for the operation, the repair and the maintenance of the entire lighting system, including but not limited to repairs of any damages, replacement of lamps, ballasts, luminaires, lighting structures, associated equipment, conduit, wiring and service equipment, and the requirements of the Georgia Utility Facility Protection Act. The LOCAL GOVERNMENT further agrees to provide and pay for all the energy required for the operation of said lighting systems. 3 of 5 3. The DEPARTMENT shall retain ownership of all materials and various components of the entire lighting system. The LOCAL GOVERNMENT, in its operation and maintenance of the lighting system, shall not in any way alter the type or location of any of the various components which make up the entire lighting system without prior written approval from the DEPARTMENT. 4. This Agreement is considered as continuing for a period of fifty (50) years from the date of execution of this Agreement. The DEPARTMENT reserves the right to terminate this Agreement, at any time for just cause, upon thirty (30) days written notice to the LOCAL GOVERNMENT. 5. It is understood by the LOCAL GOVERNMENT that the DEPARTMENT has relied upon t LOCAL GOVERNMENT’S representation of providing for the energy, maintenance, and operation of the lighting represented by this Agreement; therefore, if the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain or to repair the lighting system during the term of this Agreement, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT the materials cost for the lighting system. If the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain any individual unit within the lighting system, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT for the material cost for the individual unit which will include all costs for the pole, luminaires, foundations, and associated wiring. The DEPARTMENT will provide the LOCAL GOVERNMENT with a statement of material costs upon completion of the installation. The covenants herein contained shall, except as otherwise provided accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. 4 of 5 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year first above written. RECOMMENDED: LOCAL GOVERNMENT BY: _____________________________________ MAYOR (SEAL) DEPARTMENT OF TRANSPORTATION _____________________________ WITNESS BY________________________________ Commissioner _____________________________ Notary Public (SEAL) This Agreement approved by the Board of Commissioners at a meeting held at ______________________________ this ______ day of ______________, ATTEST: 2014. ___________________________________ _______________________________ Treasurer County Clerk 5 of 5 Attachment “A” Project Location Map Project: RC07-000141 P.I. No. 0011404 RICHMOND COUNTY 1 of 6 AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA AND AUGUSTA-RICHMOND COUNTY This Agreement is made and entered into this _______ day of __________________, 2014, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the DEPARTMENT, and AUGUSTA-RICHMOND COUNTY, GEORGIA acting by and through its Board of Commissioners, hereinafter called the LOCAL GOVERNMENT. WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to obtain roadway Lighting as part of the Riverwatch median barrier project from River Shoals Parkway to Jones Street and the SR 104 Riverwatch Parkway at I-20 Corridor Improvement Projects, said Lighting to be installed under GDOT project RC07-000120, P.I. No. 232020- and RC07-000142, P.I. No. 0011699; and WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to participate in: 1) Providing the Energy and 2) the Operation and Maintenance of said lighting systems at the aforesaid location, and the DEPARTMENT has relied upon such representation; and 2 of 6 WHEREAS, the DEPARTMENT has indicated a willingness to fund the materials and installation for the said lighting systems at the aforesaid locations, with funds of the Transportation Investment Act of 2010 (TIA), funds of the DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration under Title 23, United States Code, Section 104, or a combination of funds from any of the above sources. NOW, THEREFORE, in consideration of the mutual promises made and of the benefits to flow from one to the other, the DEPARTMENT and the LOCAL GOVERNMENT hereby agree each with the other as follows: 1. The DEPARTMENT or its assigns shall cause the installation of all materials and equipment necessary for roadway Lighting as part of the Riverwatch median barrier project from River Shoals Parkway to Jones Street and the SR 104 Riverwatch Parkway at I-20 Corridor Improvement Projects, said Lighting to be installed under GDOT project RC07- 000120, P.I. No. 232020- and RC07-000142, P.I. No. 0011699, as shown on Attachment "A" attached hereto and made a part hereof. 2. Upon completion of installation of said lighting system, and acceptance by the DEPARTMENT, the LOCAL GOVERNMENT shall assume full responsibility for the operation, the repair and the maintenance of the entire lighting system, including but not limited to repairs of any damages, replacement of lamps, ballasts, luminaires, lighting structures, associated equipment, conduit, wiring and service equipment, and the requirements of the Georgia Utility Facility Protection Act. The LOCAL GOVERNMENT further agrees to provide and pay for all the energy required for the operation of said lighting systems. 3 of 6 3. The DEPARTMENT shall retain ownership of all materials and various components of the entire lighting system. The LOCAL GOVERNMENT, in its operation and maintenance of the lighting system, shall not in any way alter the type or location of any of the various components which make up the entire lighting system without prior written approval from the DEPARTMENT. 4. This Agreement is considered as continuing for a period of fifty (50) years from the date of execution of this Agreement. The DEPARTMENT reserves the right to terminate this Agreement, at any time for just cause, upon thirty (30) days written notice to the LOCAL GOVERNMENT. 5. It is understood by the LOCAL GOVERNMENT that the DEPARTMENT has relied upon t LOCAL GOVERNMENT’S representation of providing for the energy, maintenance, and operation of the lighting represented by this Agreement; therefore, if the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain or to repair the lighting system during the term of this Agreement, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT the materials cost for the lighting system. If the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain any individual unit within the lighting system, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT for the material cost for the individual unit which will include all costs for the pole, luminaires, foundations, and associated wiring. The DEPARTMENT will provide the LOCAL GOVERNMENT with a statement of material costs upon completion of the installation. The covenants herein contained shall, except as otherwise provided accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. 4 of 6 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year first above written. RECOMMENDED: LOCAL GOVERNMENT BY: _____________________________________ MAYOR (SEAL) DEPARTMENT OF TRANSPORTATION _____________________________ WITNESS BY________________________________ Commissioner _____________________________ Notary Public (SEAL) This Agreement approved by the Board of Commissioners at a meeting held at ______________________________ this ______ day of ______________, ATTEST: 2014. ___________________________________ _______________________________ Treasurer County Clerk 5 of 6 Attachment “A” Project Location Map Project: RC07-000120 P.I. No. 232020- RICHMOND COUNTY 6 of 6 Attachment “A” Project Location Map Project: RC07-000142 P.I. No. 0001699 RICHMOND COUNTY Engineering Services Committee Meeting 1/26/2015 1:10 PM Riverwatch Parkway-GDOT Roadway Lighting Agreement - Jan 2015 Department:Abie Ladson, Director Caption:Approve Roadway Lighting Agreement with the Georgia Department of Transportation (GDOT) at Riverwatch I-20 Corridor Improvement Project and along Riverwatch Parkway from River Shoals Parkway to Jones Street and at its two Intersections (Stevens Creek Intersection & Fury’s Ferry Intersection) as requested by the Augusta Engineering Department. Background:Riverwatch Parkway I-20 Corridor Improvement Project, Median Barrier project, Riverwatch Parkway & Steven Creek Intersection Improvements, and Riverwatch Parkway & Fury’s Ferry Intersection Improvements are approved Band 1 TIA projects. In addition to roadway and intersection improvements, the project includes improvements to the street lighting system. To that end, for GDOT projects that includes street lighting, GDOT will construct the system provided that the local government enters into a Roadway Lighting Maintenance and Operation Agreement. Analysis:Agreement would allow the streetlight installation as part of the project to move forward. Financial Impact:None anticipated Alternatives:1) Approve Roadway Lighting Agreement with the Georgia Department of Transportation at Riverwatch I-20 Corridor Improvement Project and along Riverwatch Parkway from River Shoals Parkway to Jones Street and at its two Intersections (Steven Creek Intersection & Fury’s Ferry Intersection) as requested by the Augusta Engineering Department. 2). Do not approve and project proceed without needed lighting. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts:N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Page 1 of 3 Cavanaugh & Associates, P.A. appreciates the opportunity to provide Engineering Services for the project as referenced below: Re: Augusta Utilities Water Loss Control Program Support THIS AGREEMENT, made and entered into this day of , 201_, by and between Cavanaugh & Associates, P.A., their successors or assigns, (hereinafter called “ENGINEER,” and Augusta Utilities (AU), their successors or assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall assign this agreement without the prior written consent of the other. Scope of Services: 1. Monthly Program Support & Communications a. Monthly water loss accounting and KPI tracking; b. Consultation on improvements to data collection protocols; c. Team meeting facilitation and documentation; d. Administration of team member assignments and accountability for Water Loss Control Program e. Conduct annual water audit and prepare annual efficiency report, including GA EPD submittal; f. Provide updates and communication briefings as requested by AU. g. Facilitate transition over 2015 of program management to AU designated staff member, including program-relevant training and coaching. 2. Technical Assistance for Specific Program Initiatives a. Review and advisement on ongoing flow verification for Finished Water Meters; b. Review and advisement on ongoing large meter retrofit projects and large meter testing program; c. Evaluation of existing distribution main and service line break data record-keeping, to provide recommendations for data tracking and record keeping improvements, in support of future DMA/Zone Metering and Pressure Management analyses; d. Review of reporting capabilities from new Enquesta installation and advisement on further reporting capabilities that would benefit the Water Loss Control Program. The above scope does not include:  Any other service not specifically described in the above scope of services. CLIENT’S Responsibilities: 1. Single Representative: The CLIENT shall designate a single representative with respect to the services to be rendered under this Agreement who shall act on behalf of the CLIENT and issue instructions to the ENGINEER. 2. Criteria and Information: The CLIENT shall provide all criteria and full information as to its requirements for the Project, including objectives, constraints, projected demands and service areas, and performance requirements. 3. Access: The CLIENT shall arrange access for the ENGINEER to all public and private properties where such access is required for the performance of services under this Agreement. Page 2 of 3 4. Reviews: The CLIENT shall examine all work products presented by the ENGINEER and shall render decisions pertaining thereto within a reasonable time as not to delay the services of the ENGINEER. 5. Regulatory Fees: The CLIENT shall furnish all required fees for regulatory approval of the project. Hidden Conditions A condition is hidden if concealed by existing finishes or is not capable of investigation by reasonable visual observation. If the ENGINEER has reason to believe that such a condition may exist, the CLIENT shall authorize and pay all cost associated with the investigation of such a condition and, if necessary, all costs necessary to correct said condition. If (1) the CLIENT fails to authorize such investigation or correction after due notification, or (2) the ENGINEER has no reason to believe that such a condition exists, the CLIENT is responsible for all risks associated with this condition, and the ENGINEER shall not be responsible for the existing condition nor any resulting damages to persons or property. Fee Arrangement The fee for the Engineering Services described in the above scope will be compensated as follows: 1 – Efficiency Program Support & Communication…………………………………………………..………… $120,000.00 (Lump Sum $10,000 per month) 2 - Technical Assistance for Specific Program Initiatives……………………….………………………Included in Item 1 These fees do not include any permit application fees. Such fees will be paid directly by the CLIENT. Additional Services Cavanaugh & Associates, P.A. can provide services that are required in addition to those being provided and outlined in this proposal at hourly rates. If additional services are required, the rates for those additional services will be negotiated or we can provide an additional proposal in lieu of using hourly rates. Billing/Payment All invoices are due upon receipt. Interest will be due at 1 1/2% per month on outstanding invoices in excess of 30 days. If payment is not made by the stated date on the invoice, Cavanaugh & Associates, P. A. may exercise the right to terminate the performance of services without further obligation to the Client. Payment will still be due for services completed to the time this option is exercised. In the event that any portion or all of an account remains unpaid for 90 days after billing, the Client shall pay the cost of collection, including attorney’s fees. Professional Liability ENGINEER maintains professional liability coverage for damages as a result of our negligent acts, errors, or omissions. Our liability for this project will be limited to $120,000.00. Upon request, a certificate of insurance can be provided as proof of coverage. Termination of Services Either party may terminate this agreement upon 10 days written notice should the other fail to perform his/her obligations. In the event of termination, the Client shall pay the ENGINEER for all services, rendered to the date of termination. Page 3 of 3 Period of Service If the ENGINEER is delayed by circumstances outside of his control, then the ENGINEER shall promptly notify the CLIENT in writing citing such delay. If the delay will cause a monetary impact to the ENGINEER, then the ENGINEER shall notify the CLIENT in writing of such projected costs. Acceptance This Agreement represents the entire and integrated Agreement between CLIENT and ENGINEER. It supersedes all prior and contemporaneous communications, representations, and agreements, whether oral or written, relating to the subject matter of this Agreement. Any alteration made to this Agreement by either party will render the Agreement null and void. If this Agreement meets with your approval, please sign and return both copies to our office to serve as our contractual agreement and authorization to proceed. We will execute and return one copy to you. We look forward to working with you on this project. IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized officers in duplicate originals, the day and year first above written. Cavanaugh & Associates, P.A. Augusta Utilities Will Jernigan, PE Date Date Vice President, Director of Water Efficiency Witnessed By: Date Witnessed By: Date Engineering Services Committee Meeting 1/26/2015 1:10 PM Utilities Water Audit and Efficiency Program Department:Utilities Caption:Approve Renewal of Water Audit Professional Services for 2015. Background:The Georgia Water Stewardship Act of 2010 requires that water systems prepare and submit annual water audits in accordance with American Water Works Association standards. In conjunction with our water audit activities, Augusta Utilities is undertaking a comprehensive water loss control program. Cavanaugh and Associates has been providing professional services related to these activities for the past three years. Analysis:Cavanaugh and Associates has contracted with the Georgia Environmental Protection Division to develop water audit guidance and conduct training statewide. The ongoing Water Efficiency Program Cav anaugh is assisting with has greatly improved Utilities’ efficiency and accountability, and helped us reduce our non-revenue water. Financial Impact:The cost for professional services for 2015 is $120,000. Alternatives:The Commission could elect not to approve the renewal. Recommendation:We recommend that the renewal of professional services of Cavanaugh and Associates be approved. Funds are Available in the Following Accounts: Funding is available in Account #506043110-5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 UTILITY RELOCATION AGREEMENT Augusta, Georgia “Windsor Spring Road Improvements Phase V” “State Route 88 in Hephzibah to Willis Foreman Road” “GDOT Project STP00-1105-00 (004) PI 245320 and BHSLB-1105-00 (005) PI 245325” JEFFERSON ENERGY COOPERATIVE This AGREEMENT, made and entered into as of the day of , 20 , by and between Augusta, State of Georgia (hereinafter referred to as the “Augusta, Georgia”), and JEFFERSON ENERGY COOPERATIVE (hereinafter referred to as the “Company”). This Agreement may refer to either Augusta, Georgia or Company, or both, as a "Party" or "Parties.” W I T N E S S E T H: WHEREAS, Augusta, Georgia proposes under the above written Project to construct the “Windsor Spring Road Phase V Improvements from State Route 88 in Hephzibah to Willis Foreman Road” (hereinafter referred to as the “Project”); and WHEREAS, due to the construction of this Project, it will become necessary for the Company to remove, relocate, or make certain adjustments to the Company’s existing facilities (facilities includes electrical and communications facilities and is referred to herein collectively as the “Facilities” or the “Facility”), in accordance with the estimate of ONE HUNDRED EIGHTY EIGHT THOUSAND SIX HUNDRED SIX Dollars and FORTY TWO Cents ($188,606.42) (the “Estimate The Estimate is limited: (a) to the costs of removing, relocating or adjusting those Facilities, which are physically in place and in conflict with the proposed construction and/or maintenance, (b) where replacement is necessary, to the costs of replacement in kind and such cost excludes the proportion of the costs representing improvement or betterment in a Facility, except to the extent that such improvement or betterment is made necessary by the construction and/or maintenance, and (c) to the costs incurred in acquiring additional easements or private rights of way, including, without limitation, easements for lines, access, tree trimming, guy wires, anchors and other devices, appliances and other equipment, and any and all other such easements and property rights as may be reasonably necessary for the Company’s installation, operation and maintenance of its Facilities. The proportion of the costs representing improvement or betterment in a Facility while excluded from the Estimate, except to the extent that such improvement or betterment is made necessary by the construction and/or maintenance, shall be shown on the Estimate; and WHEREAS, the Company has presented evidence to Augusta, Georgia that it contends supports its claim that it acquired property interests and utilized such property interests for the placement of its Facilities prior in time to acquisition of the road right of way(s), all as involved in said Project; and WHEREAS, Augusta, Georgia agrees to bear ONE HUNDRED percent (100%) of the actual costs of said relocation expenses, which is estimated to be ONE HUNDRED EIGHTY EIGHT THOUSAND SIX HUNDRED SIX Dollars and FORTY TWO Cents ($188,606.42) , subject to Augusta, Georgia’s reasonable approval (not to be unreasonably withheld) of the evidence presented by the Company supporting its claim for prior rights, which may include any documents or information demonstrating the location of the Facilities in relationship to those property interests, the relationship of those property interests to current and previous road right-of-way, and any other information or documents reasonably required by Augusta, Georgia to verify the Company’s claim, and subject to further Augusta, Georgia’s reasonable approval (not to be unreasonably withheld) should actual expenses exceed the Estimate; and WHEREAS, Augusta, Georgia will use its best efforts to make a determination regarding the Company’s claim for prior rights prior to the Company being required to commence the removal, relocation, or adjustment of its Facilities, and shall provide its determination in writing along with the written support for any such determination. If Augusta, Georgia determines that the Company’s presented information is insufficient to make a determination, Augusta, Georgia will provide the Company the basis for such insufficiency, and request that the Company provide additional information. If a determination, however, cannot be made prior to the time the Company’s Facilities need to be removed, relocated, or adjusted in order for the Project not to be delayed (provided that Augusta, Georgia certifies in writing to the Company that such Project is time-sensitive due to construction scheduling with the Engineering Services Committee Meeting 1/26/2015 1:10 PM Windsor Spring Road Phase V- Cost Agreement Jefferson Energy Cooperative Department:Abie L. Ladson, Director Caption:Approve entering into an agreement with Jefferson Energy Cooperative stating that Augusta, Georgia will be responsible for the cost to relocate their facilities on the project to improve Windsor Spring Road Phase V, State Route 88 in Hephzibah to Willis Foreman Road, CPB# 323-04-299823786. Also, approve for the Augusta, Georgia Legal Counsel, Mayor and other designated representatives of Augusta, Georgia to execute three (3) Utility Relocation Agreements which state that, upon completion of the work, payment will be made as requested by the Augusta Engineering Department. Background:On August 5, 1997 the Augusta, Georgia Commission approved for this project to be funded from the Sales Tax Program. On April 6, 1999 Augusta, Georgia and the Georgia Department of Transportation (GDOT) entered into an agreement for Augusta, Georgia to be responsible for the preliminary engineering activities and relocation of public owned utilities. The project will widen and reconstruct Windsor Spring Road to 4 lanes with a median and provide an urban drainage system, multi-use trails, street lighting and replace the bridge over Norfolk Southern Railroad. GDOT is funding up to $4,236,500 to acquire the right of way and the Land Acquisition Department is acquiring the right of way. The construction funds will be provided by GDOT and the current estimate is $13,025,783. Construction funds are approved for GDOT fiscal year 2015 (7/1/14 – 6/30/15). Analysis:The project will require relocation of facilities that belong to Jefferson Energy Cooperative and an estimate was received from them April 1, 2014 which stated that the cost is $188,606.42. Funding will come from the Transportation Investment Act of 2010 (TIA). On May 22, 2014 the TIA Project Agreement was fully executed by GDOT and Augusta, Georgia. Article I, Section G, Utilities/Railroad Activities, and Exhibit B, Budget Estimate, of the TIA Project Agreement stipulates that up to $1,000,000 in TIA funds can be used for relocation of utilities. Financial Impact:Augusta will receive reimbursement up to $1,000,000 from the TIA Project Agreement for the purpose of relocating utilities on projects Alternatives:1). Approve entering into an agreement with Jefferson Energy Cooperative stating that Augusta, Georgia will be responsible for the cost to relocate their facilities on the project to improve Windsor Spring Road Phase V, State Route 88 in Hephzibah to Willis Foreman Road, CPB# 323-04-299823786. Also, approve for the Augusta, Georgia Legal Counsel, Mayor and other designated representatives of Augusta, Georgia to execute three (3) Utility Relocation Agreements which state that, upon completion of the work, payment will be made as requested by the Augusta Engineering Department 2) N/A Recommendation:Approve Alternative 1 Funds are Available in the Following Accounts: Fund 371 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission