HomeMy WebLinkAbout2022-10-25-Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 10/25/2022
ATTENDANCE:
Present: Hons. Hasan, Chairman; Scott, Vice Chairman; Frantom and B. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Motion to approve the following annual bid items due to annual purchases for this bid is estimated to
exceed $25,000.00. Annual Bid Item
23-034 Inspection of Shop Equipment.
23-058 Erosion & Sedimentation Control.
23-103 Gates, Hoses & Fittings for Engineering and Environmental Services.
23-036 Batteries for Sheriff's Office.
23-011 Chemicals - Utilities Department.
The recommendation of award is for one (1) year with the option to extend for one (1) additional year
upon mutual consent of both parties.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commisioner Sean
Frantom
Commissioner Bobby
Williams Passes
2. Motion to approve Housing and Community Development Department’s (HCD's) request to transfer
budget funds of $50,000 from object code 5111110 to object code 5239112 temporary workforce
expenditures.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commisioner Sean
Frantom
Commissioner Bobby
Williams Passes
3. Motion to approve the minutes of the Administrative Services Committee held on October 11, 2022.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Passes
Motion to
approve.
Motion Passes 4-0.
Commisioner Sean
Frantom
Commissioner Bobby
Williams
4. Motion to approve the execution of the attached MOU in the amount of $1M to the Augusta Georgia
Land Bank.
Item
Action:
Approved
Motions
Motion Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 3-1. Commissioner Bobby Williams Commissioner Ben Hasan Passes
www.augustaga.gov
Administrative Services Committee Meeting
10/25/2022 1:05 PM
Attendance 10/25/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Purpose:
Sec. 1-10-58. Annual contracts.
Local Vendors 2022 Amounts Budget Comments
23-034 NO $15,927.79 $40,000.00
23-058 NO *$.00 $15,000.00
*Department had product on hand and has
not needed to make any purchases to date
for 2022.
23-103 No $7,007.64 $10,000.00
23-036 YES $1,630.00 $5,000.00
23-011 NO $1,547,373.00 $1,500,000.00
$1,571,938.43 $1,570,000.00
Chemicals
1. Aqua Smart, Inc.
2. Unifilt Corp
3.Burnett Lime Company
4.Chemtrade
5.Univar Solutions, USA
6.Allied Universal Corp.
7.SNF Polydyne Inc
PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS
Total
Sec. 1-10-58. Annual Contracts.
Sec. 1-10-48. Generally.
The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities,
services and construction products for Augusta, Georgia. The seven methods are:(1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids, (5)
sole source, (6) emergency procurement and (7) annual contracts.
A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment
parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public tax
dollar spent. A proven technique for obtaining this goal is through the annual bid contract process,
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services
under such annual contract as needed up to the maximum amount approved in the annual bid.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using
Purchases on the following annual bid items will exceed $25,000.00 per order:
Description Recommended Vendors
Environmental Services
Inspection of Shop
Equipment
Overhead Crane
Compliance
Delta Landscape
Utilities Department
Gates, Hoses &
Fittings O'Reilly Auto Parts
Sheriff's Office
Batteries ET Industrial
Erosion &
Sedimentation
Control Items
Administrative Services Committee Meeting
10/25/2022 1:05 PM
Annual Bid Approval 23-034, 23-058, 23-103, 23-036 and 23-011
Department:Procurement
Presenter:Geri Sams
Caption:Motion to approve the following annual bid items due to annual purchases
for this bid is estimated to exceed $25,000.00. Annual Bid Item
23-034 Inspection of Shop Equipment.
23-058 Erosion & Sedimentation Control.
23-103 Gates, Hoses & Fittings for Engineering and Environmental
Services.
23-036 Batteries for Sheriff's Office.
23-011 Chemicals - Utilities Department.
The recommendation of award is for one (1) year with the option to extend
for one (1) additional year upon mutual consent of both parties.
Background:The item(s) were bided through the sealed bid process as required in the
Augusta Procurement Code. The User Departments have reviewed the
submittals and has presented a recommendation of award to the
Procurement Department.
Analysis:Bid 23-034 Overhead Crane Compliance submitted the lowest most
responsive bid. The request is to award bid item 23-034 to Overhead Crane
Compliance. Bid 23-058 - Delta Landscape submitted the lowest most
responsive bide. The request is to award Bid Item 23-058 to Delta
Landscape. Bid 23-103 - O'Reilly Auto Parts submitted the lowest most
responsive bide. The request is to award Bid Item 23-103 to O'Reilly Auto
Parts. Bid 23-036 - ET Industrial submitted the lowest most responsive
bide. The request is to award Bid Item 23-036 to ET Industrial. Bid 23-011
-. 1. Aqua Smart, Inc. - Liquid Orthophosphate 2. Unifilt Corp - Anthracite
3. Burnett Lime Company - Liquid Lime 4. Chemtrade - Liquid Alum 5.
Univar Solutions, USA - Potassium Permanganate 6. Allied Universal
Corp. - Sodium Hypochlorite 7. Univar Solutions, USA - Solar Salt 8. SNF
Polydyne Inc. - Cationic Polymer 9. Univar Solutions, USA -
Hydrofluorosilicic Acid Vendors submitted the lowest most responsive bid
for the chemicals listed in the bid. The request is to award Bid Item 23-011
to the respective vendor. Recommendation of award for all items is for 1
year award with the option to extend for 1 additional year upon mutual
consent of both parties.
Financial Impact:The individual departments are responsible for the purchases of the items
listed on the individual bids. Purchases will be made on an as needed
basis.
Alternatives:Not to award and make purchases per the Augusta Procurement Code.
Recommendation:The Procurement Department recommendation is to Approve as submitted
by the User Department and award the Annual Bid(s).
Funds are Available in
the Following
Accounts:
The user department will be responsible for funding their individual annual
bid items.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Position Title Pay Grade
Budgeted Base
Salary for Pay
Grade FICA Medicare
HOSP &
Dental Life GMEBS LTD Total Vacant From Vacant To
Total
Time/hrs
Rate/hr
(inc.
benefits)Total Savings
Accounting Technician 10 29,800 1,850 430 9,560 560 2,780 90 45,070 1/1/2022 9/3/2022 1,275 23.00$ 29,325.00$
Housing Inspector I 16 37,570 2,330 540 8,640 560 2,960 90 52,690 4/16/22 9/3/2022 712.0 27.00$ 19,224.00$
Housing Program Coordinator 18 40,160 2,490 580 4,620 370 2,800 90 51,110 4/2/2022 8/20/2022 750 26.20$ 19,650.00$
Community Development Coor II 11 31,090 1,930 450 4,500 370 2,840 90 41,270 7/9/22 10/28/2022 600 21.20$ 12,720.00$
Community Development Coordinator 22 31,090 1,930 450 9,560 560 2,590 100 46,280 7/9/2022 10/28/2022 600 23.70$ 14,220.00$
HCD Program Coordinator 10 29,800 1,850 430 9,560 560 3,230 100 45,530 7/9/2022 8/20/2022 225 23.30$ 5,242.50$
TOTAL SAVINGS FOR FY 2022 100,381.50$
HCD FUND 51 SAVINGS FOR FY2022
Administrative Services Committee Meeting
10/25/2022 1:05 PM
HCD_ Budget Transfer Approval Request
Department:HCD
Presenter:Hawthorne Welcher, Jr. and/or HCD Staff
Caption:Motion to approve Housing and Community Development Department’s
(HCD's) request to transfer budget funds of $50,000 from object code
5111110 to object code 5239112 temporary workforce expenditures.
Background:For FY2022, HCD has a total of twenty-five (25) budgeted positions. HCD
experienced delays in permanent onboarding due to a) departmental
demands; b) staff transition and; c) the addition of new programs and
funding sources. Presently, to maintain productivity and departmental
demands, temporary staff workers assumed the duties of vacant positions
that were budgeted for FY2022. Permanent staff are paid from the
salaries and wages line item; however, having used temporary workers,
these funds are being paid from HCD’s operational line item 221073110 |
523911 Temporary Workers. This has negatively impacted HCD’s
operational budget due to the utilization of operating funds to pay
budgeted salary related activities.
Analysis:The approval of this request will enable HCD to replenish its 2022 budget
operating account, by an estimated amount of $50,000 to further the
financial support to temporary staffing for HCD.
Financial Impact:HCD expensed FY2022 wages for temporary workers' from the
"Temporary Workers" line item on the General Ledger. Due to delays in
onboarding of permanent staff, these temporary workers’ wages have, to
date, been expensed from HCD General Funds budget. Currently,
temporary workers is over budget $37,903.35 with approximately
$12,096.65 in anticipated expenditures for the incurred cost of temporary
workers for the remainder of FY2022. As these funds are currently
allocated to HCD’s Salaries and Wages line item, HCD is requesting that
these funds be reallocated to the Temporary Workers budget line item on
the General Ledger. To ensure correct reporting and proper budget
management, HCD expenses must reflect the anticipated actual use of the
$50,000 above for continued operations. This request represents a zero net-
sum adjustment to HCD overall Operational Budget.
Alternatives:Do not approve HCD’s motion to approve the transfer of funds
Recommendation:
Motion to approve Housing and Community Development (HCD)
Department’s request to transfer budget funds of $50,000 from account
5111110 to account 5239112 to support temporary workforce
expenditures.
Funds are Available in
the Following
Accounts:
HCD General Funds – Total amount requested $50,000 (HCD General
Fund 221073110- 5111110 to HCD General Fund 221073110- 5239112)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting Commission Chamber - l0II1,12022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman;Frantom and
B. Williams, members.
1. Motion to approve the purchase of one 2022 Kubota SLY97-2 Compact Tracked Steer Loader at a total Item
cost of $77,295.00 to include the optional heavy duty rotary cutter attachment from J & B Tractor of Action:
Augusta, GA (Bid 22-264) for the Richmond County Sheriff s Office-Training Range. Approved
Motions
Y:tl" Motion Text Made By seconded By Motion'f'ype - ---- -J ----"--- -r Result
Motion to commissioner Bobby Commisioner Sean hApprove u?5l,oo]r"aurses
4-0. williams Frantom Passes
v
2. Discuss the proposed Gold Cross Contract. (Referred from October 4 Commission meeting) Item
Action:
Approved
Motions
Motion Motion Text Made By seconded By fl:tjilrype
Motion to approve the following items regarding
the Gold Cross contract: remove the QRV for Gold
Cross, set the term ofthe contract for three years
with two one-year renewal terms approved by the
Commission, remove the six months for Gold
Cross to come into compliance for ambulances or Commissioner
Approve QRVs with complianceio be from the first day of Bobby flTH:'i"":T passes
the contract; remove the provision for Gold Cross Williams
to subcontract any part ofthis contract out; pay for
the subsidy on a monthly basis, start the contract
on January l, 2023 and provide a subsidy of
$900,000 to Gold Cross. Mr. Frantom votes No.
Motion Passes 3-1.
3. Approve award of contract P.FQ 22-272 to prepare Construction Documents for construction of New Item
RCCI to IPG, Incorporated - Architects & Planners of Valdosta, GA in the amount of $82,500 for Phase I Action:
(preliminary design) and 7o/o of construction costs for Phase II. Approved
Motions
Motion Motion Text Made By
Type
Motion toApprove approve.
Motion Passes 4-0.
Commisioner Sean passes
rrantom
Commissioner Bobby
Williams
Seconded By
Seconded By
Seconded By
Seconded By
Motion
Result
Motion
Result
Motion
Result
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
4. Motion to Approve Augusta, Georgia's acceptance of Emergency Solutions Grant Reallocated funds
from the U.S. Department of Housing and Urban Development (FIUD) in the amount of $301,400 .57 to
provide funding for services to residents experiencing, or at-risk of experiencing, homelessness and
instruct the Finance Department to add available funding to HCDs budget (upon receipt) for immediate
use and implementation.
Motions
Motion
=--'-- Motion Textrype
Motion toApprove approve.
Motion Passes 4-0.
Made By
Commissioner Bobby
Williams
Commisioner Sean PassesFrantom
5. Motion to approve five (5) Rehabilitation Projects in partnership with Legacy 4 Construction (3) and
Butler's Home Improvement (2).
Motions
Motion
="-'"- Motion Text'rype
Motion toApprove approve.
Motion Passes 4-0.
Made By
Commissioner Bobby
Williams
Commisioner SeanFrantom Passes
6. Motion to approve the minutes of the Administrative Services Committee held on September 13,2022.
Motions
Motion Motion Textrype
Motion to
Approve approve.
Motion Passes 4-0.
Made By
Commissioner Bobby
Williams
Commisioner Sean- Passest rantom
www.augustaga.gov
Administrative Services Committee Meeting
10/25/2022 1:05 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Administrative Services Committee
held on October 11, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA GEORGIA LAND BANKAUTHORITY
AND
AUGUSTA, GEORGIA
MEMORANDUM OF
UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made and entered into this
___________ day of ___________ 2022 (the "Effective Date")
between Augusta Land Bank Authority("AGLBA"), a non-profit corporation
organized under the laws of the State of Georgia located at 1450 Greene
Street, Suite #80, Augusta, Georgia, and Augusta, Georgia ("Augusta"), a
political subdivision of the State of Georgia, known collectively as the
"Parties," for the distribution of $1,000,000.00 of American Rescue Plan
("ARP") funds.
WHEREAS, on xxxx, 2022, the Augusta-Richmond County Commission
approved that $1,000,000.00 of American Rescue Plan funds be
distributed to the AGLBA for the purpose of returning nontax generating
properties to a productive use in Augusta, Georgia;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL
PROMISES DESCRIBED IN THIS MOU, THE ADEQUACY AND
SUFFICIENTCY OF WHICH EACH PARTY ACKNOWLEDGES,
EACH OF THE PARTIES AGREE AS FOLLOWS:
1. Scope. Augusta will provide ARP funds to the AGLBA for the
purpose of returning nontax generating properties to a productive
use in disproportionality impacted communities.
2. Responsibilities of Augusta.
a. Augusta shall provide $1,000,000.00 of ARP funds to the
AGLBA, in a manner and at a time of Augusta's discretion
based upon the below schedule.
Payment 1: $500,000 FY2022
Payment 2: $500,000 FY2023
3. Responsibilities of the AGLBA.
The AGLBA will utilize the allocated ARP Funds to:
a. execute barment of right to redeem of selected
properties acquired by Non-judicial sale;
b. Renovate properties for the purpose of resale to eligible
homeowners;
c. Clearance and maintenance of lots for purpose of
improvement of active development nodes in
neighborhoods;
d. Demolition of select properties beyond rehab standards to
remove nuisance properties from streetscape;
e. Administrative costs associated with program
management and project oversight
i. The expenditure of ARP funds shall at all times
comply with federal and state law, rules, or
regulations. The AGLBA is solely responsible for
ensuring that all expenditures of ARP funds are as
directed by law. The AGLBA shall request to
Augusta if any training or guidance is required as
to those rules or regulations indicated in this
subsection.
ii. Augusta, in its sole discretion, may withhold
approval of certain expenditures of ARP funds if
such an expenditure is ot within those guidelines as
described in this MOU. Augusta has the right to
retroactively determine that an expenditure of ARP
funds was not within the above guidelines. In such a
case, the AGLBA shall set aside the equivalent value
of non-ARP funds, and make such accounting in its
monthly report.
f. Account for all ARP Funds on the first of every calendar
month. The manner of the accounting, the form of the
report, to whom such a report is transmitted, and other
such details as to account for all appropriated money
under this MOU shall be at the sole discretion of Augusta.
g. Provide a monthly report as to the AGLBA's activities. The form of the report, to whom such a report is transmitted, and other such details of the report shall be at the sole discretion of
Augusta.
4. Term and Termination.
a. The term of this MOU commences on the Effective Date hereof
and terminates absolutely and without further obligation on the
part of Augusta, Georgia each and every December 31st, unless
terminated earlier in accordance with the termination provisions
of the MOU. The term of this MOU automatically renews on each
January 1st, unless terminated in accordance with the
termination provisions of the MOU. The term of this MOU shall
terminate absolutely, with no further renewals, on December 31,
2025, unless extended by written amendment.
b. This MOU may be terminated by Augusta, Georgia upon not less
than seven (7) days' written notice.
c. Regardless of any termination provision in this MOU, the
responsibilities of the AGLBA to account for ARP funds and make
monthly reports shall survive the termination of this MOU, until
the complete and full expenditure of the entirety of the funds
appropriated under this MOU.
d. Default. Failure of the AGLBA, which has not been remedied or
waived, to perform or other comply with a material condition of
the MOU shall constitute default. Augusta may terminate this
MOU in part or in whole upon written notice to AGLBA pursuant
to this term.
e. Lack of appropriations. If Augusta should not appropriate or
otherwise receive funds sufficient to maintain this services set
forth in this MOU, Augusta may unilaterally terminate this MOU
effective on the final day of the fiscal year through which funding
is available. In the event of termination due to a lack of
appropriations, Augusta shall pay for all undisputed fees and
expenses related to the services Augusta has received, or Augusta
has incurred or delivered, prior to the effective date of
termination.
5. Notices.
a. Notices shall be in writing and dated to the postmarks of the
notices, to the addresses as specified on the signature page.
6. Indemnification
a. Nothing in this MOU shall constitute a waiver of Augusta's
sovereign immunity, by contract or otherwise.
b. Except as otherwise provided in this MOU, the AGLBA shall
indemnify and hold harmless Augusta, its officers, employees
from and against all liabilities, damages, losses, and expenses,
including attorneys' fees (if recoverable under applicable law).
7. General Terms
a. The law of the State of Georgia shall govern the MOU between
Augusta and AGLBA with regard to its interpretation and
performance, and any other claims related to this MOU. All
claims, disputes, and other matters in question between Augusta
and AGLBA arising out of relating to the MOU, or the breach
thereof, shall be decided in the Superior Court of Richmond
County, Georgia. AGLBA, by executing this MOU, specifically
consents to jurisdiction and venue in Richmond County and
waives any right to contest the jurisdiction and venue in the
Superior Court of Richmond County, Georgia.
b. Georgia Open Records Act. The AGLBA warrants that it has
reviewed O.C.G.A. § 50-18-71 et seq. and acknowledged that
Augusta is an "agency" pursuant to O.C.G.A. § 50-18-70(b}(1 ).
AGLBA acknowledges and understands that any work generated
under this MOU may be contained in a "public record" as defined
by O.C.G.A. § 50-18-70(b)(2). AGLBA releases and holds
harmless Augusta and its officers, employees, and agents from
and against all liabilities, claims, suits, demands, damages, losses
and expenses, including attorneys' fees, arising out of or resulting
from the disclosure of information in this article due to the failure
of AGLBA to provide an affidavit as described in O.C.G.A. § 50-
18-72(a)(34).
c. Neither Augusta nor the AGLBA shall assign, sublet or transfer
their interest in this MOU without the written consent of the
other.
d. Nothing contained in this MOU shall create a contractual
relationship with, or a cause of action in favor of, a third party
against either Augusta or the AGLBA.
e. Georgia Prompt Pay Act. The terms of this MOU superseded any
and all provisions of the Georgia Prompt Pay Act.
f. The AGLBA acknowledges that this contract and any changes to it
by amendment, modification, change order or other similar
document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the
Mayor. Under Georgia law, AGLBA is deemed to possess
knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of AGLBA's
provision of goods or services to Augusta, Georgia under an
unauthorized contract, amendment, modification, change order
or other similar document, including the possibility that the
AGLBA may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, AGLBA agrees that
if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or
if the AGLBA provides goods or services to Augusta, Georgia in
excess of the any contractually authorized goods or services, as
required by Augusta, Georgia's Charter and Code, Augusta,
Georgia may withhold payment for any unauthorized goods or
services provided by AGLBA. AGLBA assumes all risk of non-
payment for the provision of any unauthorized goods or services to
Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services
to Augusta, Georgia, however characterized, including, without
limitation, all remedies at law or equity.
g. Augusta, Georgia may unilaterally, upon written notice, demand
that a temporary and immediate stopping of the work under this
MOU be done.
h. Force Majeure. "Force Majeure Event" means any act or event
that (a) prevents a party (the "Nonperforming Party") from
performing its obligations or satisfying a condition to the other
party's (the "Performing Party") obligations under this MOU, (b)
is beyond the reasonable control of and not the fault of the
Nonperforming Party, and (c) the Nonperforming Party has not,
through commercially reasonable efforts, been able to avoid or
overcome. If a Force Majeure Event occurs, the Nonperforming
Party is excused from the performance thereby prevented and
from satisfying any conditions precedent to the other party's
performance that cannot be satisfied, in each case to the extent
limited or prevented by the Force Majeure Event. When the
Nonperforming Party is able to resume its performance or satisfy
the conditions precedent to the other party's obligations, the
Nonperforming Party shall immediately resume performance
under this MOU. The relief offered by this paragraph is the
exclusive remedy available to the Performing Party with respect
to a Force Majeure Event. A Force Majeure Event includes, but is
not limited to: epidemics, pandemics, declared national, state,
local states of emergency, hurricanes, tornadoes, floods, severe
and unexpected acts of nature, or the availability of funds in the
budget of Augusta.
i. Prohibition on Contingent Fees. AGLBA warrants that no person
or selling agency has been employed or retained to solicit or
secure this MOU upon an MOU or understanding for a
commission, percentage, brokerage, or contingent fee, excepting
bona fide employees or bona fide established commercial or
selling agencies maintained by AGLBA for the purpose of
securing business and that AGLBA has not received any non-
Augusta fee related to this MOU without the prior written consent
of Augusta. For breach or violation of this warranty, Augusta shall
have the right to annul this MOU without liability or at its
discretion to deduct from the MOU Price of consideration the full
amount of such commission, percentage, brokerage or contingent
fee.
j. All contractors and subcontractors entering into contracts with
Augusta, Georgia for the physical performance of services shall
be required to execute an Affidavit verifying its compliance with
O.C.G.A § 13-10-91, stating affirmatively that the individual, firm,
or corporation which is contracting with Augusta, Georgia has
registered with and is participating in a federal work
authorization program. All contractors and subcontractors must
provide their E-Verify number and must be in compliance with
the electronic verification of work authorized programs operated
by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the
United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-
603, in accordance with the applicability provisions and
deadlines established in O.C.G.A § 13-10-91 and shall continue to
use the federal authorization program throughout the contract
term. All contractors shall further agree that, should it employ or
contract with any subcontractor(s) in connection with the
physical performance of services pursuant to its contract with
Augusta, Georgia the contractor will secure from such
subcontractor(s) each subcontractor's E-Verify number as
evidence of verification of compliance with O.C.G.A § 13-10-91 on
the subcontractor affidavit provided in Rule 300-10-01-.08 or a
substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each
such verification to Augusta, Georgia at the time the
subcontractor(s) is retained to perform such physical services.
k. Right to Inspect. Augusta, Georgia, may at reasonable times,
inspect the place of business, or work site of AGLBA or any
subcontractor of AGLBA or subunit thereof which is pertinent to
the performance of any contract awarded or to be awarded by
Augusta, Georgia.
I. Entire MOU. This MOU constitutes the final MOU between the
parties. It is the complete and exclusive expression of the parties'
MOU on the matters contained in this MOU. All prior and
contemporaneous negotiations and MOUs between the parties on
the matters contained in this MOU are expressly merged into and
superseded by this MOU. The provisions of this MOU cannot be
explained, supplemented or qualified through evidence of trade
usage or a prior course of dealings. In entering into this MOU,
neither party has relied upon any statement, representation,
warranty or MOU of any other party except for those expressly
contained in this MOU. There are no conditions precedent to the
effectiveness of this MOU, other than any that are expressly
stated in this MOU. This MOU may be amended only by written
instrument signed both by Augusta and AGLBA.
m. Severability. If any term or provision of this MOU is held invalid
or unenforceable, the remainder of this MOU will be considered
valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, the Parties state and affirm that they are duly
authorized to bind the respected entities designated below as of the day and
year indicated.
IN WITNESS WHEREOF, a duly authorized representative of each party has executed
this MOU as of the date(s) set forth below.
Augusta Georgia Land Bank Authority Augusta, Georgia
____________________________ ___________________________
Shawn Edwards, Executive Director Mayor Hardie Davis, Jr.
____________________________ ___________________________
Date Date
Attest: _______________________
Lena Bonner, Clerk of Commission
Address for Notices Address for Notices
Augusta Georgia Land Bank Authority Augusta, Georgia
535 Telfair Street, Suite 200
Augusta, Ga 30901
Attn: Mayor Hardie Davis, Jr
With copies to:
Augusta Law Department
535 Telfair Street, Bldg 300
Augusta, Ga 30901
Office of the Administrator
535 Telfair Street, Suite 910
Augusta, Ga 30901
Administrative Services Committee Meeting
10/25/2022 1:05 PM
Land Bank MOU
Department:Administrator's Office
Presenter:Takiyah A. Douse
Caption:Motion to approve the execution of the attached MOU in the amount of
$1M to the Augusta Georgia Land Bank.
Background:The Augusta Commission approved $500K for FY 2022 and $500k for FY
2023 to the Land Bank for blighted property demolition, lot maintenance
and land acquisition to assist with development activities.
Analysis:Quality of life was deemed a Commission priority for both FY2022 and
FY2023. Funding programs that address blighted areas was expressed and
approval was received through ARP to accomplish this task.
Financial Impact:$1M American Rescue Plan
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission