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Home My WebLink About2021-10-26 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 10/26/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman; B. Williams, member. Absent: Hon. Frantom, member. ADMINISTRATIVE SERVICES 1. Motion to approve Housing and Community Development’s (HCD) request to use $150,000 residual Neighborhood Stabilization Program (NSP) grant program income to construct affordable housing. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes 2. Motion to authorize the submission of the FY2021 Continuum of Care (CoC): Exhibit I – Consolidated Application, Exhibit 2 – Applications (both new and renewal) and authorize the Mayor to execute, as Augusta’s certifying official, all supporting documentation required for the CoC application to the U.S. Department of Housing and Urban Development (HUD). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes 3. Motion to approve the minutes of the Administrative Services Committee held on October 12, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes 4. Consider the reappointment of Mr. Rick Toole to SRS Community REUSE Organization for a four-year term beginning January 1, 2022. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes 5. Discussion: Initial Commission Update on VaxUp Augusta! Program implementation and activities. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 10/26/2021 1:10 PM Attendance 10/26/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 10/26/2021 1:10 PM HCD_ Neighborhood Stabilization Program Grant Budget Approval Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development’s (HCD) request to use $150,000 residual Neighborhood Stabilization Program (NSP) grant program income to construct affordable housing. Background:When preparing our FY2021 budget, HCD budgeted to expend all residual NSP program income. Since the submission of the FY2021 budget, HCD has received over $300,000 more in program income, $150,000 was budgeted using a conservative budgeting approach. The NSP grant has residual program income that could be used to construct affordable housing. This would require an increase to the NSP program income object code with an equal increase in construction expense object code. Analysis:Approval of this request will enable HCD to continue construction of affordable housing using NSP program income. Financial Impact:HCD has expensed the FY2021 budgeted amount of $150,000; however, due to an increase in rental income, HCD has an additional $150,000 program income available to spend for more NSP eligible uses e.g. construct affordable housing. The increase of program income for the NSP grant will allow for expenditures for the construction of affordable housing. This request represents a zero net-sum adjustment to HCD’s overall budget. Alternatives:Deny HCD's Request. Recommendation:Approve Housing and Community Development’s (HCD) request to use $150,000 residual Neighborhood Stabilization Program (NSP) grant program income to construct affordable housing. Funds are Available in the Following Accounts: HUD Funds – Total amount requested: $150,000 NSP Funds – 221073217-3891130 increase $150,000. NSP Funds – 221073217-5225110 increase $150,000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 10/26/2021 1:10 PM HCD_FY2021 Continuum of Care Application Submission Approval Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to authorize the submission of the FY2021 Continuum of Care (CoC): Exhibit I – Consolidated Application, Exhibit 2 – Applications (both new and renewal) and authorize the Mayor to execute, as Augusta’s certifying official, all supporting documentation required for the CoC application to the U.S. Department of Housing and Urban Development (HUD). Background:Each year, the Housing & Community Development (HCD) department applies to HUD through an annual Notice of Funding Availability (NOFA) for the CoC programs. This application is not an Entitlement Grant but a competitive application process. These funds are used to support the Homeless Information Management System (HMIS) for administrative services, supplies, and to provide technical support to Augusta’s collaborating homeless service agencies. This grant renews the same time each year for the same amount; October 1 - September 30 (HMIS Program - $184,475). There are three (3) additional renewal projects from partner agencies funded as a part of the Augusta, Georgia, CoC. Analysis:Approval of this request will allow Augusta, Georgia, to continue providing these comprehensive services to the homeless population of Augusta-Richmond County. Financial Impact:These are additional grant funds awarded by HUD through a competitive application process to Augusta, Georgia, for the continued operation of HMIS and related services. Currently, there are three (3) additional projects funded through this application for partner agencies: 1. Supportive Services Only for Coordinated Entry, 2. Rapid Re-Housing and 3. Permanent Supportive Housing Program. Alternatives:Deny HCD's request. Recommendation:Motion to authorize the submission of the FY2021 Continuum of Care (CoC): Exhibit I – Consolidated Application, Exhibit 2 – Applications (both new and renewal) and authorize the Mayor to execute, as Augusta’s certifying official, all supporting documentation required for the CoC application to the U.S. Department of Housing and Urban Development (HUD Funds are Available in the Following Accounts: HUD Funds – Total amount requested: $184,475 CoC Funds – 221073215 & 221073215 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - l0ll2l202l ATTENDANCE: Present: Hons. Hasan, Chairman; Scott, Vice Chairman; Frantom and B. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Report of affendance and recent action(s) of every board and authority under Item the Augusta Commission. (Requested by Commissioner Catherine Action: McKnight - referred from October 5 Commission meeting) Approved Motions Motion Motion Textrype Motion to approve a request to receive in 30 days the attendance records, meeting dates, meeting members and A -..-^_.^ department liaisons, andAPProve minutes of the boards, authorities and commissions that are appointed by the Commssion. Motion Passes 4-0. seconded By HriiiMade By Commisioner Commrssroner Sean Frantom Ben Hasan rasses 2. Motion to approve Housing and Community Development Department's Item (HCD's) request to approve MOU engagement with Garden Cily Jazz (GCJ) Action: to provide events in the Laney Walker Bethlehem Community. Approved Motions Motion Motion Text Type It was the consensus of the committee that additional information about this item be accepted without objection. Made Seconded MotionBy By Result Motion Result Commissioner Bobby Passes Williams Made Seconded MotionBy By Result Motions ryJ:"" Motion rext Motions f#:"' Motion rext Made By Seconded By Motion to approve with the additional ^ information to be CommisionerApprove included in next week's Sean Frantom agenda book. Motion Passes 4-0. 3. Motion to approve Housing and Community Development's (HCD's) request Item to approve MOU engagement with Growing Augusta: Arts, Agriculture & Action: Agency (GA) to promote a Farmer's Market in South Augusta. Approved It was the consensus of the committee that additional information about this item be accepted without objection. Motions Motion Type Motion ResultMotion Text Motion to approve with the additional information to be included in next week's agenda book. Motion Passes 4-0. Made By Seconded By Commisioner Sean Frantom Commissioner Bobby Passes Williams 4. Approve Motion to approve RFQ #: 2l-169 (Laney Walker/Bethlehem Real Estate Item Brokerage Services). Action: Approved 5. Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. Commisioner Commissioner Sean Frantom Ben Hasan Passes Made By Seconded By Seconded By Motion to approve a resolution requiring masks Augusta, Georgia public facilities. Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. or face coverings for all Item Action: Approved Motions Motion Type Approve Made By Commisioner Sean Frantom Seconded By Motion Result Motion Result Motion Result Motion Result Commisioner Commissioner Sean Frantom Bobby Williams Passes 6. Motion to approve the minutes of the Administrative Services Committee held Item on September 29,2021. Action: Approved Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. Made By Seconded By 7. Receive an Update on Public Safety & Premium Pay implementation, and Item consideration to authorize the Administrator to coordinate Augusta's Action: application to the Governor's Public Safety Officials and First Responder Approved Initiative (Admini strator). Commisioner Commissioner Sean Frantom Bobby Williams Passes Motion Text Motion to approve. Motion Passes 4-0. Commissioner Bobby williams Passes www.auqustaga.qov Administrative Services Committee Meeting 10/26/2021 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on October 12, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Office of the Clerk of Commission Lena J. Bonner, CMC Suite 220 – Municipal Building Clerk of Commission 535 Telfair Street – Augusta, GA 30911 (706) 821-1820 – FAX (706) 821-1838 Nancy Morawski Deputy Clerk 1 January 23, 2018 Mr. Richard McLeod, Executive Director SRS Community Reuse Organization P.O. Box 696 Aiken, S.C. 29802 Dear Mr. McLeod: The Augusta Commission in its regular meeting held Tuesday, January 2, 2018 reappointed Mr. William R. Toole to a four-year term on the SRS Community Reuse Organization Board effective immediately and ending January 1, 2022. Should you have any questions or need any additional information, please feel free to contact us at 706- 821-1823. Sincerely yours, Lena J. Bonner Lena J. Bonner Clerk of Commission Cc: Mr. William R. Toole, 2559 Walton Way, Augusta, GA 30909 SRS Community Reuse Organization (SRSCRO) Mission Support Economic Development and Job Creation in the SRSCRO region. Overarching Goals •Make best use of SRS Assets •Advocate new missions for SRS •Promote the region as a world leader in energy and medical technologies •Educate and inform the community regarding federal initiatives •Serve as a knowledgeable united voice of the community in regard to SRS Current SRSCRO Initiatives Economic Development •Asset Transition Program Education •Nuclear Workforce Initiative Community Voice •Blue Ribbon Commission Notable Developments Growing our assets to invest in regional economic development projects SRSCRO’s financial health is strong and continues to improve Communications and closer working relationships with members of the two-state Congressional delegation, the Department of Energy, and new SRS site contractors; Public awareness of critical issues affecting our region’s ability to grow and prosper was highlighted through publication of position papers on topics such as the U. S. government’s failure to complete Yucca Mountain as a permanent nuclear waste repository. SRSCRO started the Nuclear Workforce Initiative (NWI), an initiative to increase the long-term educational and training capabilities with our region to address the needs of expanding local careers in the nuclear and technology industry. Keys to SRSCRO Mission Success •Community Interest •Communication •Cooperation •Collaboration SRSCRO BACKGROUND As the U.S. Department of Energy’s designated Community Reuse Organization (CRO), the SRCRO is a 501(C)(3) private non-profit organization. The SRSCRO is charged with developing and implementing a comprehensive strategy to diversify the economy of the five-county SRSCRO region of Georgia and South Carolina. SRSCRO is governed by a 22-member Board of Directors composed of business, government and academic leaders from Georgia and South Carolina. For more information contact: Rick McLeod SRSCRO President/CEO Rick.McLeod@srscro.org SRS Community Reuse Organization P. O. Box 696 Aiken, South Carolina 29802 (803) 508-7402 The SRSCRO Region’s Strategic Location SRSCRO BOARD of DIRECTORS 2021 South Carolina Georgia Danny R. Black SouthernCarolina Alliance Congressional Appointee Robert Bennett, SRSCRO Chair Development Authority of Columbia County Development Authority of Columbia County Appointee Terra L. Carroll Greater North Augusta Chamber of Commerce Greater North Augusta Chamber of Commerce Appointee Fred E. Humes Economic Development Partnership Economic Development Partnership Appointee Tom Clark CSRA Alliance for Fort Gordon Congressional Appointment J. David Jameson, SRSCRO Past Chair Greater Aiken Chamber of Commerce Greater Aiken Chamber of Commerce Appointee Russell Lahodny Columbia County Chamber of Commerce Columbia County Chamber of Commerce Appointee Dr. Sandra J. Jordan University of South Carolina Aiken Congressional Appointee Sanford Loyd Sanford Loyd, CPA, PC Augusta Metro Chamber of Commerce Appointee Dr. Forest Mahan Aiken Technical College Congressional Appointee Dr. J. Christopher Noah Retired Columbia County Commission Appointee Anne P. Rice, SRSCRO Treasurer Retired Allendale County/Barnwell County Appointee Karyn Nixon, SRSCRO Secretary Augusta University Congressional Appointment William E. Robinson Retired SouthernCarolina Alliance Appointee Dr. Lisa L. Palmer Augusta Technical College Congressional Appointee Carolyne Williams, SRSCRO Executive Committee Retired SouthernCarolina Alliance Appointee Susan E. Parr Augusta Metro Chamber of Commerce Augusta Metro Chamber of Commerce Appointee Will Williams, SRSCRO Vice Chair Economic Development PartnershipEconomic Development Partnership Appointee William R. Toole Alfred Benesch & Company Augusta/Richmond County Consolidated Government Appointee Cal Wray, SRSCRO Executive Committee Development Authority of Richmond County Development Authority of Richmond County Appointee The mission of the SRS Community Reuse Organization (SRSCRO) is to facilitate economic development opportunities associated with Savannah River Site technology, capabilities and missions and to serve as an informed, unified community voice for the five-county, two-state region. 1/2021 Administrative Services Committee Meeting 10/26/2021 1:10 PM Mr. Rick Toole to SRS Community REUSE Organization Department: Presenter:(Requested by Mayor Hardie Davis, Jr.) Caption:Consider the reappointment of Mr. Rick Toole to SRS Community REUSE Organization for a four-year term beginning January 1, 2022. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: OFFICE OF THE CITY ADMINISTRATOR Odie Donald, II MBA City Administrator Augusta-Richmond County Administrator’s office 535 Telfair Street, Suite 910 Augusta, Georgia 30901 Office (706) 821-2898 Fax (706) 821-2819 Date: October 20, 2021 To: Mayor Hardie Davis Mayor Pro Tem Bobby Williams Commissioner Jordan Johnson Commissioner Dennis Williams Commissioner Catherine Smith McKnight Commissioner Alvin Mason Commissioner Ben Hasan Commissioner Sean Frantom Commissioner Brandon Garrett Commissioner Francine Scott Commissioner John Clarke From: Odie Donald II, City Administrator Subject: August/September 2021 Vaccination Report Background On August 19, 2021 the Augusta Commission approved the administration of a vaccine incentive program to encourage eligible County residents to become fully vaccinated against COVID-19. The program, commonly referenced as VaxUp Augusta!, provides a $100 incentive to Richmond County residents who become fully vaccinated (e.g. single dose Johnson & Johnson, second dose of Moderna or Pfizer) through one of four authorized service providers. Vaccine Partner Allocation Augusta has now authorized five (5) vendors to administer vaccinations and distribute incentives as applicable with Augusta University’s Student Health Clinic as the most recent partner (October) to join this effort. The table below highlights the total projected vaccinations, incentives, and vendor administrative costs to implement the program. As of October 10, 2021 approximately $1,245,000 of the $1,500,000 total allocation has been obligated. Vaccination Partner Allocations Name Vaccination Goal Vaccine Incentive Allocation Administrative Cost Allocation Richmond County Health Department 3,300 330,000 165,000 Medical Associates Plus 1,500 150,000 75,000 Christ Community Health 1,500 150,000 75,000 Nightingale Infusion and Pharmacy 1,500 150,000 75,000 Augusta University Student Health Clinic 500 50,000 25,000 TOTAL 8,300 $830,000 $415,000 VaxUp Augusta! Launch + Initial Implementation Following the Augusta Commission’s approval, VaxUp Augusta! launched on September 8, 20221 at May Park. The initial clinic, hosted by the Georgia Department of Public Health (DPH) the first partner to onboard, boasted more than 120 citizens who received a first or second dose. VaxUp Augusta! Initial Reporting (Reporting Period: 08/16/ thru 10/8/21) Below is a cumulative report out of all five (5) authorized vaccination partners. It should be noted that while DPH began program implementation in August, the remaining vendors onboarded and began implementation in September. Further, Nightingale Infusion & Pharmacy and Augusta University Student Health are the two most recent partners and will begin implementation mid-October; therefore, these partners are not required to provide a report for the period ending October 10, 2021. Richmond County VaxUp Augusta! Cumulative Outcomes Total First Doses for Richmond County Residents 1,105 Total Number of Fully Vaccinated Richmond County Residents 1,268 Total Shots for Richmond County Residents 2,393 Total Gift Cards Issued 1,029 Total Amount Expended (including administrative cost) $213,287 Total Clinics in Richmond County 112 In addition to the cumulative report, included below is a detailed report of total doses administered, total second doses administered, incentives administered, and total clinics by vaccination partner. Richmond County Health Department (Reporting Period: 08/16/ thru 10/8/21) Total First Doses for Richmond County Residents 845 Total Number of Fully Vaccinated Richmond County Residents 1019 Total Shots for Richmond County Residents 1,864 Total Gift Cards Issued 928 Total Amount Expended (including administrative cost) $189,962 Total Clinics in Richmond County Static Clinic at Windsor Spring M-F 50 mobile clinics Medical Associates Plus (Reporting Period: 08/16/ thru 10/8/21) Total First Doses for Richmond County Residents 185 Total Number of Fully Vaccinated Richmond County Residents 187 Total Shots for Richmond County Residents 372 Total Gift Cards Issued 77 Total Amount Expended (including administrative cost) $11,550 Total Clinics in Richmond County 22 Mobile Clinic’s 16 In office Clinic’s 38=Total Clinic’s Christ Community Health (Reporting Period: 08/16/ thru 10/8/21) Total First Doses for Richmond County Residents 75 Total Number of Fully Vaccinated Richmond County Residents 62 Total Shots for Richmond County Residents 157 Total Gift Cards Issued 24 Total Amount Expended (including administrative cost) $11,775 Total Clinics in Richmond County 24 Countywide Impact of VaxUp Augusta! Since the August 19, 2021 Commission authorization, interest and education related to the vaccine and mitigating COVID-19 has increased substantially. Approximately 10,000 more residents (5%) have received at least one dose, while 11,000 more residents (6%) have become fully vaccinated. A detailed overview of the countywide statistics is included in the chart below. Richmond County Vaccination Metrics # ADMINISTERED #ADMINISTERED PER 100K August 20, 2021 142,680 70,685 October 20, 2021 168,823 83,637 RESIDENTS VACCINATED # At Least One Dose % At Least One Dose # Fully Vaccinated % Fully Vaccinated August 20, 2021 77,377 38% 67,158 33% October 20, 2021 87,101 43% 78,856 39% Continued Implementation As of October 1, 2021, all vaccination partners are in place and prepared to fully implement the program via an array of activations including static clinics, mobile clinics, and Commission supported activations highlighted by the October 30, 2021 mass vaccination event at the James Brown Arena. A detailed overview of currently scheduled vaccination events is listed below. Covid Vaccine Clinic Schedule Date Time Location Vaccine Partner Vaccine Thursday, Oct 28 4pm - 6pm Aquatic Center (Will be outside) MAP Moderna Saturday, Oct 30 10am - 2pm JBA (drive-thru) MAP Moderna Thursday, Nov 4 4pm - 6pm Warren Rd Nightingale Pfizer, Moderna Saturday, Nov 6 11am - 2pm Robert Howard Public Health Pfizer, Moderna Saturday, Nov 20 10am - 2pm Augusta Mall (drive-thru) Public Health Pfizer, Moderna Thursday, Dec 2 11am - 2pm Jamestown Nightingale Services Pfizer, Moderna Saturday, Dec 4 12pm - 4pm Carrie J Mays Public Health Pfizer, Moderna Vaccination Outreach In support of the vaccination programs the Commission approved a $25,000 outreach allocation from the total $1,500,000 program allocation. In addition to earned media and internal marketing tools, staff has secured 171 radio spots to push the message out into the community. These ads run from October 11, 2021 through November 29, 2021. Details related to this initial effort are included below. Vax Up, Augusta- Radio Buys Name of Radio Stations WAKB Magic 100.9 FM- 18 Commercials/PSA WBBQ 104.3FM- 16 Commercials/PSA WCHZ Hot 95.5- 34 Commercials/PSA WGAC- News Talk 95.1 & 580AM- 10 Commercials/PSA WHHD- HD 98.3FM- 14 Commercials/PSA WKSP- 96.3 KISS FM- 16 Commercials/PSA WKZK- 103.7FM and 1600AM- 21 Commercials/PSA WLUB- 105.7 FM- 17 Commercials/PSA WTHB- 96.9 FM and 1550 AM- 18 Commercials/PSA Total Cost: $1,489.00 Note: Additional commercial rotations were added with no additional cost. Administrative Services Committee Meeting 10/26/2021 1:10 PM VaxUp Augusta! Progress Report Department:Office of City Administrator Presenter:Administrator Donald Caption:Discussion: Initial Commission Update on VaxUp Augusta! Program implementation and activities. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission