HomeMy WebLinkAbout2021-09-29 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 9/29/2021
ATTENDANCE:
Present: Hons. Hasan, Chairman; Scott, Vice Chairman;
Frantom, member.
Absent: Hon. Hardie Davis, Jr., Mayor; B. Williams, member.
ADMINISTRATIVE SERVICES
1. Motion to approve a resolution recognizing Augusta’s participation in Georgia
Cities Week from October 3, 2021 through October 9, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
2. Award a contract for Window and Shutter Restoration at the Ezekiel Harris
House, in the amount of $49,996.00, to Midwest Maintenance (MMI) of
Augusta (Bid #20-234).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
3. Motion to approve the purchase of one 2021/2022 Service Truck, 19K
GVWR, at a total cost of $91,896.00, from Allan Vigil Ford (Bid 21-138A)
for the Utilities Department-Construction Division.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
4. Discussion on the impact of COVID-19 mitigation efforts, administrative
activities, and staff recommendation(s).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
instituting mask
mandates for all city
facilities.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
5. Overview of HB317 (Lodging Facilitators Bill), potential positive impact on
Augusta operations, key considerations, and staff recommended next steps.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to authorize staff
to explore additional
revenue sources around
the Masters public facility
rentals relative to HB317,
potential positive impact
on Augusta's operations..
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
6. Motion to a) accept U.S. Treasury Emergency Rental Assistance Program
(Round 2) funds, b) allow HCD to move forward with implementation of
recommended usage plan, c) allow HCD to hire two (2) FT staff persons
(concurrent with the term of grant)/ provide supplemental pay (where
applicable) in accordance with HUD regulatory guidelines for all affected
employees and d) instruct Finance Department to add available funding to
HCDs budget for immediate use and implementation (upon receipt).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
7. Motion to approve Housing and Community Development Department’s
(HCD's) RFQ #: 21-188 (Architectural Design Services) request and
recommendation enter into agreement with Goodwyn, Mills, and Cawood, Inc.
in order to provide architectural services.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
8. Motion to approve the minutes of the Administrative Services Committee held
on September 14, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
9. Comprehensive update on Augusta Rescue Plan activities and next steps,
specifically reporting on VaxUp Augusta, Public Safety and Premium Pay
provisions. (Administrator)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve
allocating up to $25,000
out of the $390,000 costs
for the use of the James
Commissioner
Francine Scott
Commisioner
Sean Frantom
Passes
Brown Arena, public
outreach, radio advertising
and facility cost for the
City to do the mobile
vaccination clinic.
Motion Passes 3-0.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving the
Administrator's
recommendations as
information. (Includes one-
time $2500 payment to
full-time first responders,
911 communications
officers and deputy
coroners, one-time
payment of $1250 to non-
first responders as defined
to code enforcement
officials, animal control
officers and part-time first
responders, a payout of the
COVID-19 vacation pay
out to employees, and the
implementation of
premium pay)
Motion Passes 3-0.
Commisioner
Sean
Frantom
Commissioner
Francine Scott Passes
10. Receive as information only the emergency roof replacement needed to the
Robert Howard Community Center roof in the amount of $85,975 by Hixon
Roofing.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
11. Update on Homebuyer Subsidy Program, Down Payment Assistance
Program, and Rehabilitation Program Implementation (Administrator/HCD).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
12. Receive as information only the emergency roof replacement needed to the
Warren Road Community Center roof in the amount of $72,646 by Hixon
Roofing.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
13. Report of attendance and recent action(s) of every board and authority
under the Augusta Commission. (Requested by Mayor Pro Tem Bobby
Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the agenda.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Ben Hasan Passes
www.augustaga.gov
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Attendance 9/29/21
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
GEORGIA CITIES WEEK
October 3-9, 2021
Below is a list of events for Georgia Cities Week in the City of Augusta. Please note that there
will be advanced promotion to help drum up participation.
Sunday, Oct. 3:
· Share graphics on all social media platforms announcing events.
Monday, Oct. 4:
· Social media virtual tour of various Parks/ Recreational locations.
· Share an online trivia question.
Tuesday, Oct. 5:
· Augusta Commission adopts a resolution for Georgia Cities Week during meeting.
· Share an online trivia question.
Wednesday, Oct. 6:
· Facebook LIVE with a HCD representative sharing information about the City's new
Lead Hazard Reduction Program.
· Share an online trivia question
· 2nd Dose Vaccination Clinic at May Park Community Center from 10am-2pm
· Housing & Community Development’s Lead Hazard Reduction Program community
forum at 6pm in the Beazley Community Room in the Augusta Municipal Building.
Thursday, Oct. 7:
· For Throwback Thursday, share a few vintage photos of the City of Augusta
· Share an online trivia question.
Friday, Oct. 8:
· "Where am I in Augusta?" Photo Contest. The winner of the contest will receive a goodie
bag containing info about the city.
Saturday, Oct. 9:
· CityServe event, a citywide cleaning activity happening from 9am-noon. Media will be
invited to cover the volunteers at Carey Mays Community Life Center.
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
GEORGIA CITIES WEEK
October 3-9, 2021
A RESOLUTION OF THE CITY OF AUGUSTA RECOGNIZING GEORGIA CITIES WEEK,
OCTOBER 3-9, 2021 AND ENCOURAGING ALL RESIDENTS TO SUPPORT THE
CELEBRATION AND CORRESPONDING ACTIVITIES.
WHEREAS, city government is the closest to most citizen, and the one with the most
direct daily impact upon its residents; and
WHEREAS, city government is administered for and by its citizens, and is dependent
upon public commitment to and understanding of its many responsibilities; and
WHEREAS, city government officials and employees share the responsibility to pass along
their understanding of public services and their benefits; and
WHEREAS, Georgia Cities Week is a very important time to recognize the important role
played by city government in our lives; and
WHEREAS, this week offers an important opportunity to spread the word to all the citizens
of Georgia that they can shape and influence this branch of government which is the closest to
the people;
WHEREAS, the Georgia Municipal Association and its member cities have joined together
to teach all citizens about municipal government through a variety of different projects and
information.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY OF AUGUSTA DECLARES
OCTOBER 3-9, 2021, AS GEORGIA CITIES WEEK.
BE IT FUTHER RESOLVED THAT THE CITY OF AUGUSTA ENCOURAGES ALL
CITIZENS, CITY GOVERNMENT OFFICIALS, AND EMPLOYEES TO DO EVERYTHING
POSSIBLE TO ENSURE THAT THIS WEEK IS RECOGNIZED AND CELEBRATED
ACCORDINGLY.
PASSED AND ADOPTED by the City of Augusta.
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Activities Georgia Cities Week, October 3-9
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Motion to approve a resolution recognizing Augusta’s
participation in Georgia Cities Week from October 3, 2021
through October 9, 2021.
Background:Attached is a draft of the Georgia Cities Week resolution as well
as the list of activities administered by the City of Augusta
during that week. The Georgia Municipal Association sponsors
Georgia Cities Week with this year’s theme being “Georgia’s
Cities: Shaping the Future” and will give cities the opportunity
to:
• Share information about the valuable services cities
provide to residents, including an inside look into city
operations and how cities positively impact their quality of
life
• Highlight successful community projects and
infrastructure enhancements
• Connect residents with one another
• Build or improve working relationships with state leaders
and legislators
Now in its 22nd year, Georgia Cities Week is also an
opportunity to celebrate community achievements and recognize
volunteers and city employees. Last year, more than 120 cities
across the state participated.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Award Contract for Window and Shutter Restoration at Ezekiel Harris House
Department:Central Services - Facilities
Presenter:Takiyah A. Douse
Caption:Award a contract for Window and Shutter Restoration at the
Ezekiel Harris House, in the amount of $49,996.00, to Midwest
Maintenance (MMI) of Augusta (Bid #20-234).
Background:The Ezekiel Harris House, located on Broad Street is a historical
structure owned by Augusta and maintained as a historic site for
educational purposes. Last year the windows and shutters were
inspected and it was determined that a substantial number of
them needed significant repairs or replacement. Bid Item 20-234
was issued in a format that allowed Augusta to award a portion
of the work based on specific windows up to the limited funding
available. Midwest Maintenance of Augusta was the low bidder
for the selected windows. Additional funding has been
identified to complete the restoration work. Procurement was
consulted and, with their concurrence, MMI was allowed to
adjust their pricing to account for supply chain related material
cost increases to cover the remaining windows.
Analysis:The bid amount is reflective of current market conditions and
represents a good value to Augusta in preserving this asset. CSD
Recommends award.
Financial Impact:The contract amount is $49,996.00.
Alternatives:1. Award a contract for Window and Shutter Restoration at the
Ezekiel Harris House, in the amount of $49,996.00, to Midwest
Maintenance (MMI) of Augusta (Bid #20-234). 2. Do not award
Recommendation:Award a contract for Window and Shutter Restoration at the
Ezekiel Harris House, in the amount of $49,996.00, to Midwest
Maintenance (MMI) of Augusta (Bid #20-234).
Funds are
Available in the
Following
Accounts:
Funds are available for this project in 272-01-6210/54.13120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Re-Bid
Sealed bids will be received at this office until Monday, June 14, 2021 @ 11:00 a.m. via ZOOM Meeting ID: 923 3534 4261
Passcode: 905025 for furnishing for:
Re-Bid Item #21-138A 2021/2022 Service Truck 19,000 GVWR – Augusta, GA - Central Services Department – Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Re-Bid documents
may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422).
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, May 28, 2021 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public
contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify,
regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan
to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests
for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
,
Publish:
Augusta Chronicle May 6, 13, 20, 27, 2021
Metro Courier May 6, 2021
MACOLM CUNNINGHAM CHEVROLET
ATTN: FLEET MANAGER
2031 GORDON HIGHWAY
AUGUSTA, GA 30909
MATHEWS MOTORS
1351 GORDON HWY,
AUGUSTA, GA 30901
RUSH TRUCK CENTER,
AUGUSTA NORTH
2925 GUN CLUB RD.
AUGUSTA, GA 30907-4853
HARDY FORD/MERCURY
ATTN: STEVE CANUP
1249 CHARLES HARDY PKWY
DALLAS, GA 30132
THOMSON CHRYSLER
ATTN: MAC MCALLISTER
2158 WASHINGTON ROAD
THOMSON, GA 30824
LEGACY FORD MERCURY, INC.
ATTN: BENNIE WALDROP
413 INDUSTRIAL BLVD
P.O. BOX 248
MCDONOUGH, GA 30253
FAIRWAY FORD OF AUGUSTA
ATTN: BRIAN STEWART
4333 WASHINGTON ROAD
EVANS, GA 30809
ALLAN VIGIL FORD
ATTN: BOB BURTNER
6790 MT. ZION BLVD.
P.O. BOX 100001
MORROW, GA 30260
BUTLER CHRYSLER DODGE JEEP
1555 SALEM ROAD
BEAUFORT, SC 29902
AKINS FORD CORP
ATTN: ROZ ICENHOUR
220 WEST MAY STREET
WINDER, GA 30680
LANGDALE CHEVROLET
1006 W FRANKLIN ST
SYLVESTER GA 31791
WADE FORD GOVERNMENT SALES
ATTN: ROGER MOORE
3860 SOUTH COBB DRIVE
SMYRNA, GA 30080
LOVE CHEVROLET
ATTN: DON WEAVER
P.O. BOX 8387
COLUMBIA, SC 29033
GERALD JONES FORD
ATTN: TERRY BENSTEAD
3480 WRIGHTSBORO ROAD
AUGUSTA, GA 30919
CARL BLACK BUICK-GMC
ATTN: ROBERT M. KLEPAK
1110 ROBERTS BLVD
KENNESAW, GA 30144
MILTON MARTIN HONDA
2420 BROWNS BRIDGE RD
GAINESVILLE, GA 30504
BRANNEN MOTOR CO.
ATTN: BOBBY REED
P. O. BOX 746
UNEDILLA, GA 31091
MASTERS OF AUGUSTA – GMC
ATTN: BUICK– FRANK WARD
ATTN: GMC – BERNARD HUGHES
3710 WASHINGTON ROAD
MARTINEZ, GA 30907
DIVERSIFIED FABRICATORS, INC
1325 HIGHWAY 41 BYPASS S.
GRIFFIN, GA. 30224
PADGETT TRUCK BODIES & EQUIPMENT
2026 JEFFERSON DAVIS HIGHWAY
GRANITEVILLE, S.C. 29829
HERLONG FORD
775 AUGUSTA ROAD
EDGEFIELD, SC 29824
FONTAINE TRUCK EQUIPMENT CO
9827 MOUNT HOLLY ROAD
CHARLOTTE, NC 28214
NICHOLS FLEET EQUIPMENT
2401 EAST 31ST STREET
CHATTANOOGA, TN. 37407
CHEROKEE TRUCK EQUIPMENT
550 DISCOVERY PLACE
MABLETON, GA 30126
SATCHER MOTOR COMPANY
1850 JEFFERSON DAVIS HIGHWAY
GRANITEVILLE, SC 29829
TRANSPORT EQUIPMENT CO.
3416 SYLVESTER ROAD
ALBANY, GA 31705
MILTON RUBEN CHEVROLET
3514 WASHINGTON RD
AUGUSTA, GA 30907
W & W BODY BUILDERS
2620 SHOP ROAD
COLUMBIA, SC 29209
SAMSON AND ASSOCIATES
197 SCRUGGS TRAIL
GAFFNEY, SC 29341
BOB RICHARDS DODGE
1666 JEFFERSON DAVIS HIGHWAY
GRANITEVILLE, SC 29829
RON CROWDEN
FLEET MANAGEMENT
PHYLLIS MILLS JOHNSON
COMPLIANCE
TAKIYAH DOUSE
CENTRAL SERVICES ADMN
RE-BID ITEM #21-138A
2021/2022 SERVICE TRUCK 19,000 GVWR
AUGUSTA, GA CENTRAL SERVICES
DEPARTMENT – FLEET MAINTENANCE
BID DUE: MON., JUNE 14, 2021 @ 11:00 A.M.
RE-BID ITEM #21-138A
2021/2022 SERVICE TRUCK 19,000 GVWR
AUGUSTA, GA CENTRAL SERVICES
DEPARTMENT – FLEET MAINTENANCE
BID MAILED:
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Bid Item # 21-138A - 2021 - F550 for Utilities Department
Department:Central Services Department - Fleet Management Division
Presenter:Ron Crowden
Caption:Motion to approve the purchase of one 2021/2022 Service
Truck, 19K GVWR, at a total cost of $91,896.00, from Allan
Vigil Ford (Bid 21-138A) for the Utilities Department-
Construction Division.
Background:The Utilities Department-Construction Division is requesting the
replacement of asset number 204048, a 2004 Ford F450, with
103,703 miles. After the asset experienced engine failure
requiring a replacement, estimated at $19,172.00, the asset was
sold on GovDeals.com in August of 2020. The loss of asset
204048 has placed an undue burden on the ability to properly
respond to job sites in a timely manner. The bid tab sheet is
attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a 2021/2022 Service Truck,
19K GVWR (Bid #21-138A). Invitations to Bid were sent to 30
vendors with only two vendors responding. Local vendor option
was offered to Rush Truck Center, but was declined on 23 July
2021. The bid tab sheet is attached for your review. Bid #21-
138A: 2021/2022 Ford F550, Allan Vigil Ford - $91,896.00;
Rush Truck Center - $97,872.00
Financial Impact:One (1) vehicle at $91,896.00 using enterprise fund account;
506-04-3410/54.22210
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve the purchase of one 2021/2022 Service
Truck, 19K GVWR, at a total cost of $91,896.00, from Allan
Vigil Ford for the Utilities Department-Construction Division
utilizing Bid Item #21-138A
Funds are
Available in the
Following
Accounts:
506-04-3410/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Date: September 20, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith McKnight
Commissioner Alvin Mason
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: COVID-19 Situational report
New Updates
On the weekly Hospital Taskforce update, partners discussed the impacts of large community
events and the safety measures that should be enforced. Border Bash, Arts City Festival,
Westobou, Ironman, and the Exchange Club Fair are all pending events. Health officials and
Augusta, GA government will continue to encourage masking and social distancing.
Medical Provider Updates
Cases of the Mu variant of COVID-19 have recently been identified in Augusta University
testing. There is not enough research on this strain of COVID to compare it to the Delta variant
at this time.
Hospitals reported declining volume in emergency rooms over the last week. Augusta University
and University Hospital are providing monoclonal antibody treatment for COVID-19 patients.
The federal government has changed the distribution of the treatments from providing direct
shipments to state allocations. Augusta University had been denied 2 orders and is in danger of
running out today. Augusta staff leaders have asked questions to the Georgia DPH personnel to
attempt to fast-track a shipment to AUMC. As of Friday, DPH has not made any progress on
shipments to requested hospitals.
Last week, hospitals were unable to discharge patients due to an oxygen shortage from local
providers. In addition to the oxygen shortage, there was also a shortage of regulators and tanks.
Two of the hospitals were not able to discharge patients because the patients did not have access
to oxygen at home which further impacted an overcrowded hospital. The situation has been
resolved in the short term but DPH is looking to federal partners for additional support.
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
Staffing and staff morale continue to be areas of concern for all 5 hospitals. They are
overwhelmed trying to change units to handle COVID patients and manage the overflowing
emergency rooms.
The Richmond County School System has added 4 learn from home dates to their calendar;
October 12th, November 12th, February 22nd, and March 14th. These dates are following an
existing holiday on the school calendar. Dr. Bradshaw reported fatigue and low morale among
school-based employees. They are not able to fill substitute teacher positions. This trend is
similar to private sector organizations nationwide who report that at least 70% of businesses are
understaffed.
The GA Department of Public Health reported Saturday, September 10, 2021 as a record setting
day of new cases for Richmond County. Richmond County has had 25 COVID-related deaths in
the last 2 weeks. Georgia is averaging 307 new cases a day for the last week. 60% of the new
cases in Georgia are in K-12 school-aged children.
Hospital COVID
Inpatient
9.3.21
COVID
Inpatient
9.17.21
Patient
Under
Investigation
9.3.21
Patient
Under
Investigation
9.17.21
Deaths
9.3.21
Deaths
9.17.21
Augusta
University
Medical Center
123 109 1 0 1 2
Doctor’s
Hospital
85 80 0 0 4 0
University
Hospital
148 144 1 5 0 5
TOTAL 356 333 2 5 5 7
Vaccine Locations
Augusta University is posting 2nd and 3rd dose Pfizer clinics at the Washington Square
Location. The dates are September 20, 22, and 24, 2021. Appointment required.
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
Current Vaccine Incentive Partner Clinics
GA Public Health Dashboard for Vaccine:
https://experience.arcgis.com/experience/3d8eea39f5c1443db1743a4cb8948a9c
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
As of the September 3rd update from the GA Department of Public Health, there are 1,181,648
confirmed cases, 77,560 hospitalized, and 21,235 deaths in Georgia. The positivity 7-day
average is 16% for Georgia.
Richmond County Weekly Update September 17, 2021
New Positive
Cases 9.17.21
Total Confirmed
Cases
Antigen Positive
Cases
Confirmed
Deaths
Positivity 7 Day
Average
114 25,116 7,591 485 16.8% (down
2%)
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
COVID Testing information:
DPH at Augusta University: 524 15th Street
Testing is available Monday through Saturday 9:00AM to 3:00PM
Schedule an appointment at www.ecphd.com/aumc-covidtesting/
East Central Health District: 1916 North Leg Rd (New Location)
Testing is available on Monday through Friday 8:30AM to 12:30PM.
Schedule an appointment for testing at www.ecphd.com/covidtesting
MedNow Urgent Care: 2851 Washington Rd.
Call 706-922-6578 or register online: https://www.mednowurgentcare.net/mednow-express-
checkin/
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
Positive Cases Among Augusta, GA Employees
Department New Positive
Cases 9.3.21-
9.17.21
New Total Cases
since July 20,
2021
Total Positive
Cases
Water Utilities 1 10 43
Engineering 3 7 34
Recreation & Parks 1 15
RCCI 10
Fire/ EMA 2 31 113
Human Resources 2 5
Planning & Development 1 2 11
Tax Assessors Office 3
Central Services 6 16
E-911 11 12
Environmental Services 1 9
Tax Commissioner 3
Animal Services 3
Housing & Community
Development
2 2 3
Finance 2
IT Department 3 7
Transit 2
Procurement 6
Augusta Regional Airport 2 2
Keep Augusta Beautiful 1 1
Augusta 3-1-1 1 1
Library 1 1
TOTAL 9 81 302
Elected Officials
Sheriff’s Office 2 182
Marshal’s Office 19
Probate Court 2
Solicitor’s Office 11
Superior, State, & Juvenile
Court
15
Civil & Magistrate Court 3 4
District Attorney’s Office 4
Mayor’s Office 1 1
TOTAL 0 6 238
TOTAL NEW CASES 87
TOTAL OVERALL CASES 540
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
www.augustaga.gov
Key Observations & Staff Recommendations
As Augusta’s COVID-19 positive case counts rise, both in and out of government, staff
recommends reinstituting mask mandates for public buildings effective immediately by action of
either the Mayor or Augusta Commission. Additionally, the administrator’s office has reinstated
the COVID-19 taskforce in an attempt to expand current protective measures, monitor changes,
and measure the impact on the overall work environment.
The taskforce/working group is currently tasked with monitoring the vaccination satus of
employees, nationwide best practices, and other key activities. The taskforce/working group will
be prepared to make recommendations and/or report out on general findings to the
Commission on a monthly basis effective October 10, 2021 or as deemed appropriate by elected
officials.
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
Date: September 22, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith McKnight
Commissioner Alvin Mason
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: COVID-19 Administrative Working Group
Overview
In 2020, a COVID-19 Working Group was created with the purpose of refining and developing
our organization’s path forward to navigate the Coronavirus landscape. The working group
addressed issues ranging from a remote work policy to future vaccine distributions. As we
continue to navigate the pandemic, the Office of the City Administrator (OCA) has reinstituted a
second phase of this effort.
The COVID-19 taskforce will consist of the following team members:
• Chief Antonio Burden
• Maurice McDowell, Parks and Recreation
• Mie Lucas, EMS Interim Manager
• Takiyah Douse, Director of Central Services
• Daniel Dunlap, Director of Augusta 9.1.1
• Deputy Marshall Scott Pebbles
• Anita Rookard, Director of Human Resources
• Leadra Collins, Public Information Officer
• Carla Delaney, Deputy Director of Planning and Development
The immediate key priorities include (but not limited to)
1. Facility needs to ensure safety and mitigation
2. Synergies between Augusta, GA needs and funding via the ARP
3. Recommendation on staff vaccination programming
4. Policy recommendations (where applicable)
5. PPE Coordination
6. Staff COVID-19 protocols and enforcement
Administrative Services Committee Meeting
9/29/2021 1:15 PM
COVID-19 Update
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Discussion on the impact of COVID-19 mitigation efforts,
administrative activities, and staff recommendation(s).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Administrative Services Committee Meeting
9/29/2021 1:15 PM
HB317
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Overview of HB317 (Lodging Facilitators Bill), potential
positive impact on Augusta operations, key considerations, and
staff recommended next steps.
Background:This bill passed in the 2021 Georgia General Assembly. Short-
term rental (STR) platforms (Ex: AirBnB, VRBO) are now
required to collect and remit the state $5 transportation fee and
local hotel/motel taxes if the platform facilitates at least
$100,000 in annual Georgia sales. These taxes are already due
but are often going uncollected. This bill places the burden of
collecting and remitting the taxes on the STR platforms who
already comply with similar requirements. Currently this
responsibility is on the STR hosts who are often unaware this is
required or unfamiliar with the required process. This bill should
result in increased revenue to local governments and to the state.
A fiscal note on HB 448 (Identical language from last session by
Rep. Dollar) estimated this legislation would result in an
additional $31 million for local governments
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Date: September 22, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith McKnight
Commissioner Alvin Mason
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: COVID-19 Small Business Relief & Emergency Rental Assistance
Number of Businesses Assisted
149
Number of Jobs in Augusta, GA Retained for Low and
Moderate-Income Employees
149
Total Funding Assistance Provided to local businesses $1,162,500
Total Funding Assistance Remaining
$437,500
Expenditure Deadline September 2025 Total Program Allocation $1,600,000
• HUD: CV19 – Small Business Relief Program reestablished January 2021
• New Structure is in partnership with the Augusta Metro Chamber of Commerce
• Program standalone website: www.augustasmallbusinessrelief.com, which includes a
link to HCD’s on-line application portal, Neighborly Software.
• Eligible businesses with compliant and approved applications are eligible for a funding
award of up to $7,500 (1-20 employees) or $15,000 (21-100 employees), dependent on
business size.
• Eligible Reimbursable Expenses: rent, lease, mortgage, payroll expenses, utility
payments, materials/supplies, etc.
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Emergency Rental Assistance Program
Number of Individuals Assisted 1,592 Individuals
Number of Households Assisted 682 Households assisted
Total Amount of Program Assistance Committed $3,121,423.91
Total Amount Administrative Assistance allocated
(i.e. program contract staff, public relations and
marketing, materials, equipment, supplies) –
UWCSRA & AGA
$609,596.13
Total Amount of Program Assistance Remaining
(for relief assistance ONLY)
$2,214,943.06
Expenditure Deadline September 2022 Total Allocation $6,095,596.13
• US Treasury – Emergency Rental Assistance Program went live March 1, 2021 in
partnership with United Way of the CSRA
• Program is for Augusta, Hephzibah & Blythe (Richmond County residents at or below
80% Area Median Income with rental and utility arrears caused by CV19 public health
emergency
• Eligibility Determination / Documentation Requirements:
o Residency and income verification + Unit Inspection
o Executed Lease,
o Past Due Notice: Utility, Rent or Eviction
o Income Documentation
o Landlord vendor documentation (requested by UWCSRA during service
provision)
• Eligible Uses:
o 12 Months Rental Arrears (3/13/20 forward) + 3 Months Prospective rents when
unemployment is persistent to warrant ongoing support (based on intake
assessment)
o Utilities (electricity, gas, water, sewer, trash removal, & energy costs)
§ Supported by bill, invoice, or evidence from provider
Kroc Center Onsite Event
With the success of United Way’s pilot “Intake Day” that was held on Wednesday, August 4,
2021, at the Kroc Center to facilitate the documentation submission and processing of 80
additional households for service through the ERA Program, United Way and HCD are
collaborating together to host additional in-person events on September 9th and September 28th.
Invitations have been sent out to 180+ in-process households for the September 9th event. The
requests include details for the resident indicating that they bring the required documentation
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
to the event. HCD and United Way are proactively reaching out to any “new” property owners
represented by these residents to get their documentation in prior to the September 9 event.
These households will then be at the inspection and payment stage of the process and should be
reflected in the next monthly update.
Quick Strike Response (Fox Den)
Notification was provided on Wednesday, September 1, 2021, that Fox Den Apartments has
moved forward with new eviction filings on 98 households residing in their property. In
response, the team at United Way has organized an outreach event on Tuesday, September 7 to
provide engagement and intake for services for these residents of Fox Den impacted by this
action of the property management company. United Way staff hope to bring in all impacted
residents from this community and complete their intake and documentation process and
schedule a unit inspection of all impacted units in that community to expedite the service to
these residents and stave off their evictions.
Magistrate Court Partnership
The Magistrate Court has stepped up as a program partner, hosting open houses at each of the
Eviction Court hearings held during the month of August. This partnership provided an
opportunity for staff to report on status updates for cases before the Court that are in the
process of being assisted, as well as to facilitate initiating service for tenants before the Court
that have not yet begun the application process for assistance. This intervention has assured
that tenants with property owners willing to participate in the program, receive the arrear
payments from the ERA fund and remain housed while avoiding eviction orders from the
Magistrate Court.
With the invalidation of the CDC Moratorium prior to the expected October 3, 2021, end date,
the goal is for this direct intervention, in unison with the continued efforts of UWCSRA, to
alleviate the majority of pending evictions currently stayed or continued in Magistrate Court
prior to the tenants rescheduled hearing date.
Administrative Services Committee Meeting
9/29/2021 1:15 PM
HCD_ Partnership with United Way of the CSRA on the Emergency Rental Assistance Program
Round 2
Department:HCD
Presenter:Hawthorne Welcher, Jr. and/or HCD Staff and Brittany Burnett,
President / CEO of United Way of the CSRA
Caption:Motion to a) accept U.S. Treasury Emergency Rental Assistance
Program (Round 2) funds, b) allow HCD to move forward with
implementation of recommended usage plan, c) allow HCD to
hire two (2) FT staff persons (concurrent with the term of grant)/
provide supplemental pay (where applicable) in accordance with
HUD regulatory guidelines for all affected employees and d)
instruct Finance Department to add available funding to HCDs
budget for immediate use and implementation (upon receipt).
Background:With funds made available through the U.S. Department of
Treasury in the American Rescue Plan (ARP), Augusta, Georgia
was awarded $6,095,961 to provide rental and utility arrearage
payments on behalf of local residents who are at 80 % of the
Area Median Income and below. This resource, known as
Emergency Rental Assistance (ERA) in the authorizing
legislation, allowed the opportunity for eligible residents to
receive assistance with up to 12 months of past due rent and/or
utility payments to ensure that they are able to maintain stable
housing. Augusta, Georgia has collaborated with United Way of
the CSRA to implement this assistance program, referred to as
“Sigh of Relief” through United Way of the CSRA’s 2-1-1
infrastructure. With the appropriation of a second round of
funding under the ERA program in the ARP, Augusta has
received an initial allocation of $2,845,605 as the community’s
“High Need Allocation,” as described in the authorizing
legislation and U.S. Treasury guidance. Based on the program
and process put in place with the first round of ERA funding,
Housing and Community Development (HCD) is recommending
United Way of the CSRA as the operational partner to carry out
the additional funding as a continuation of the existing service to
the community. With approval, HCD will work with
Administration and United Way leadership to codify the
additional funding availability through contractual obligation,
with program eligibilities and services to residents in the same
model as the initial Sigh of Relief ERA program.
Analysis:Approval of this recommendation from HCD will allow
Augusta, Georgia to continue the partnership with United Way
of the CSRA to continue operation of the Sigh of Relief ERA
program with additional funding made available to Augusta,
Georgia from the U.S. Department of Treasury under the ARP.
Financial Impact:Allocation of funding for ERA from the U.S. Department of
Treasury from the ARP in the amount of $2,845,605.
Alternatives:Deny HCD’s request.
Recommendation:Motion to a) accept U.S. Treasury Emergency Rental Assistance
Program (Round 2) funds, b) allow HCD to move forward with
implementation of recommended usage plan, c) allow HCD to
hire two (2) FT staff persons (concurrent with the term of grant)/
provide supplemental pay (where applicable) in accordance with
HUD regulatory guidelines for all affected employees and d)
instruct finance department to add available funding to HCDs
budget for immediate use and implementation (upon receipt).
Funds are
Available in the
Following
Accounts:
U.S. Department of Treasury ERA funding: Total $2,845,605
ERA fund: 221073226: 3311110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta Housing & Community Development Department
Contract Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
GOODWYN, MILLS AND CAWOOD, LLC
in the amount of
$37,600.00 USD
Thirty-seven Thousand and Six Hundred Dollars and 00/100
for Fiscal Year 2021
Providing funding for
Lyman Street Duplexes & Redevelopment Project
THIS AGREEMENT (“Contract”), is made and entered into as of the day of ________
2021(“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of
Georgia (hereinafter referred to as “Augusta”), acting through the Augusta Housing and Community
Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick
Street, Augusta, Georgia 30901, as party of the first part, and Goodwyn, Mills and Cawood, LLC, an
architecture/engineering firm, organized pursuant to the Laws of the State of Georgia, hereinafter
called "GMC” as party in the second part.
In order to establish the background, context and frame of reference for this Agreement and to
manifest the objectives and the intentions of the respective parties herein, the following statements,
representations and explanations are set forth. Such statements, representations and explanations shall
be accepted as predicates for the undertakings and commitments included within the provisions, which
follow, and may be relied upon by the parties as essential elements of the mutual considerations upon
which this Agreement is based.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and
WHEREAS, Title I: Community Development - Authorizes the Secretary of Housing and Urban
Development to make grants to States and Units of general local government to help finance
Community Development Programs, set forth through Augusta’s HUD approved Consolidated and
Action Plans; Community Development Block Grants (hereinafter “CDBG”) for the purpose of
allowing local discretion for the determination of needs and priorities of community development and,
WHEREAS, through citizen participation workshops and in the Annual Plan, the Mayor and the
Augusta, Georgia Commission, determined the needs and priorities of community as set forth below.
WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR
570.200 (a), and will meet one or more of the national objectives and criteria outlined in of the
Housing and Urban Development regulations; and
Augusta Housing & Community Development Department
Contract Page 2
WHEREAS, GMC is the approved contractor through a solicitation process to assist in the
redevelopment of Lyman/Dover community improvements for 2526/2528 Lyman Street and
2530/2532 Lyman Street. (Duplexes);
WHEREAS, GMC has agreed to provide services funded through this contract free from political
activities, religious influences or requirements; and
WHEREAS, GMC has requested, and Augusta has approved a total of $37,600.00.00 in funding to
perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here
and now agree to the following terms and conditions:
ARTICLE I. GENERAL CONDITIONS
A. General Compliance
GMC agree(s) to comply with all Federal, state and local laws, regulations, and policies governing the
funds provided under this contract. GMC further agrees to utilize funds available under this
Agreement to supplement rather than supplant funds otherwise available.
B. Independent Architect and/or Engineer
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. GMC shall at all times remain
an "independent Architect and/or Engineer" with respect to the services to be performed under this
Agreement. Augusta shall be exempt from payment of any and all possible unemployment benefits as
GMC is an independent Architect and/or Engineer.
C. Hold Harmless
To the fullest extent permitted by laws, statutes, rules and regulations, GMC shall indemnify and hold
harmless the Augusta, GA, Officers, Directors, and Employees of each and any of them from and
against costs, damages, losses, and expenses, including but not limited to reasonable attorneys as
awarded by a Court with Jurisdiction due to liability arising out of the services of the Architect-
Engineer arising out of or resulting from performance of the work, but only to the extent caused by
negligent, willful and wanton acts or omissions of the Architect and/or Engineer, its Officers,
Directors, Employees, and anyone directly, or indirectly employed by them or anyone for whose acts
they are liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part
by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge or reduce
other rights or obligations of indemnity which would otherwise exist as to a party or person described
in this Paragraph.
GMC agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its
Officers, Directors, and Employees (collectively, Client) against damages, liabilities, and costs arising
from the negligent acts of GMC in the performance of professional services under this Agreement to
the extent that GMC is responsible for such damages or liabilities on a comparative fault basis
between GMC and the Client. GMC shall not be obligated to indemnify the Client for the Client’s own
negligence or for the negligence of others.
Augusta Housing & Community Development Department
Contract Page 3
D. Insurance & Bonding
GMC shall provide, at all times, that this Agreement is in effect, Insurance with limits of not less than:
a. Workmen’s Compensation Insurance – in accordance with the laws of the State of
Georgia.
b. Public Liability Insurance – in an amount of not less than One Million ($1,000,000)
Dollars for injuries, including those resulting in death to any one person, and in an
amount of not less than One Million ($1,000,000) Dollars on account of any one
occurrence.
c. Property Damage Insurance – in an amount of not less than One Million ($1,000,000)
Dollars from damages on account of an occurrence, with an aggregate limit of One
Million ($1,000,000) Dollars.
d. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the
Project.
e. Professional Liability Insurance – in an amount of not less than One Million
($1,000,000) GMC shall comply with the bonding and insurance requirements of 24
CFR 84.31 and 84.48, Bonding and Insurance.
E. Augusta Recognition, Ownership and Publication
GMC shall ensure recognition of the role of Augusta in providing services through this Agreement. All
activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to
funding source. In addition, GMC will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement and preapproved by HCD
prior to publication.
All drawings, reports, information, data, and other materials prepared by GMC pursuant to this
agreement, or future agreements as amended through the issuance of an agreed upon and signed
estimate, are to be the joint property of HCD and GMC, which have nonexclusive and unrestricted
authority to release, publish or otherwise use, in whole or in part, information relating thereto, in
relation to the Lyman/Dover Revitalization Area project. Any reuse without written verification or
adaptation by either party for the specific purpose intended will be at the owner’s sole risk and without
liability or legal exposure to HCD or GMC. No material produced in whole or in part under this
agreement may be subject to copyright or patent in the United Sates or in any other country without
the prior written permission of HCD and GMC.
F. Amendments
Augusta or GMC may amend this Agreement at any time provided that such amendments make
specific reference to this Agreement, and are executed in writing, signed by a duly authorized
representative of each organization, and approved by the Augusta’s governing body. Such
amendments shall not invalidate this Agreement, nor relieve or release the Augusta or GMC from its
obligations under this Agreement.
Augusta may, in its discretion, amend this Agreement to conform with Federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of the activities to be
Augusta Housing & Community Development Department
Contract Page 4
undertaken as part of this Agreement, such modifications will be incorporated only by written
amendment signed by both the Augusta and GMC.
Such changes, require compliance with Article 12 of Augusta’s Procurement Policy and Procedures
(Contract Administration and Management)
G. Completion of Architectural and Engineering Drawing
It is further agreed that GMC will complete all construction repairs to the addresses listed below with
corresponding finalization dates and will submit to Augusta within one-week notice of the completion
of each project as described below:
ARTICLE II. SCOPE OF SERVICES
1. Scope of Services
Project Description:
GMC agrees to utilize approved CDBG funds to support project related costs associated with the
Lyman Street Duplexes & Redevelopment Project. This project is a CDBG/HOPWA activity aimed at
benefiting low-to-moderate income and individuals’ people by providing resources for livable
neighborhoods, economic empowerment, decent housing, and infrastructure improvement. This
activity involves providing architectural drawings and oversee the construction of the Lyman Street
Duplexes and Redevelopment Project identified as 2526/2528/2530/2532 Lyman Street as part of the
Lyman/Dover Revitalization Project. The project pertains to two, two-family duplex residences.
Under this Agreement, GMC will:
Planning and Design Services:
a. Provide Architecture and Engineering Consulting Services for the purpose of developing
design drawings associated with the planned Lyman Redevelopment of two duplex
buildings to include architectural construction documents and specifications for
residential permitting and execution of the project. GMC will provide diagrams for the
mechanical, plumbing and electrical systems for the two buildings to be completed
design build by the General Contractor. Full engineered and sealed drawings will be
included as an Additional Service.
b. Review the project budget for construction prepared by the HCD
c. Prepare preliminary cost estimates and cost alternatives to include documentation
establishing the basis and methodology for all estimates.
d. Meet with HCD’s approved project developer to review findings, alternatives, cost
estimates, and construction strategies to select optimum development on a routine basis.
e. Prepare preliminary design work for presentation to the owner, and based on owner’s
comments.
f. Provide HCD with three (3) hard and electronic copies upon approved design.
g. Prepare Construction Drawings and Specifications to submit to the Owner and
Developer.
h. Review shop drawings and contractor’s submittals, pay application, substantial and final
completion inspections.
Augusta Housing & Community Development Department
Contract Page 5
i. Provide as-built drawings of the completed and Owner-accepted work
j. Prepare permit drawings for local building official comment and approvals.
k. GMC shall perform the necessary due diligence to complete its design to include any,
measurements, building analysis and investigation, etc.
l. Construction administration services to include regular inspection and review of the
construction, bi-weekly Owner-Architect-Contractor meetings during construction.
m. Bidding and Negotiation services as needed in bidding the work to contractors.
Upon completion of the Work, GMC shall compile for and deliver to the Client a reproducible
set of Record Documents based upon the marked-up record drawings addenda, change orders,
and other data furnished by the Contractor or other third parties. These Record Documents
will show significant changes made during construction. Because these Record Documents are
based on unverified information provided by other parties, which GMC is entitled to assume
will be reliable, GMC cannot and does not warrant their accuracy.
Inasmuch as the remodeling and/or rehabilitation of the existing structure requires that certain
assumptions be made by GMC regarding existing conditions, and because some of these
assumptions may not be verifiable without the Client’s expending substantial sums of money
or destroying otherwise adequate or serviceable portions of the structure, the Client agrees to
the fullest extent permitted by law, to indemnify and hold harmless GMC, its Officers,
Directors, Employees, and Associates (collectively, GMC) against all damages, liabilities, or
costs including reasonable attorneys’ fees and defense costs out of or in any way connected
with the Project, excepting only those damages, liabilities, or costs attributable to the sole
negligence and willful misconduct by GMC.
Prepare record drawings of the existing architectural, exterior façade conditions and existing
electrical conditions as they relate to the exterior façade. The as-built drawings will be used
for design and design presentations and will be given to the owner at the end of construction.
2. Use of Funds:
CDBG funds shall be used by GMC for the purposes and objectives as stated in Article I,
Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not
permitted. The following summarizes the proposed uses of funds under this Agreement
based on total material and labor cost of $37,600.00.
a. Basic Architectural Services – 2526/2528 Lyman Street 19,110.00
b. Basic Architectural Services – 2530/2532 Lyman Street 12,740.00
c. Addition Services (Sealed Engineering Drawings & Specs for MEP) 5,750.00
I. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to GMC for costs identified
as necessary operating time and expenses in addition to the profit accrued in the providing
architectural drawings and oversee the construction of the Lyman Street Duplexes and
Redevelopment Project identified as 2526/2528/2530/2532 Lyman Street.
Augusta Housing & Community Development Department
Contract Page 6
A. Program Location and Specific Goals to be Achieved
GMC shall conduct project development activities and related services in its project area
Lyman/Dover Area that incorporates the following boundaries: Deansbridge Road, Lumpkin
Road, Wheeless Road, and Richmond Hill Road.
B. Project Eligibility Determination
GMC shall comply with legislation supporting community development in Lyman Dover
Revitalization Areas to provide oversight of the operation of the Lyman Street Duplexes and
Redevelopment Project. Notwithstanding any other provisions of this contract, GMC shall
provide activities and services as described in the description of the project, including use of
funds, its goals and objectives, tasks to be performed and a detailed schedule for completing
the tasks for this project as provided in Exhibit A of this contract.
ARTICLE III. BUDGET AND METHOD OF PAYMENT
GMC will carry out and oversee the implementation of the project as set forth in this Agreement and
agrees to perform the required services under the general coordination of the Augusta Housing and
Community Development Department. In addition, and upon approval by Augusta, GMC, may engage
the services of outside professional services Consultants and Architect and/or Engineers to help carry
out the program and projects.
A. Augusta shall designate and make CDBG funds available in the following manner:
1. For invoicing, through the Neighborly Software System, GMC will include
documentation showing proof of completion of work in accordance with the amount
requested, inspected, and accepted by HCD.
2. HCD will monitor the progress of the project and GMC’s performance on a weekly bi-
weekly basis with regards to the production design plans.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall
revert to Augusta and shall be due and payable on such date of the termination and
shall be paid no later than thirty (30) days thereafter.
4. This Agreement is based upon the availability of funding under the Lyman Street
Duplexes and Redevelopment Project. Should funds no longer be available, it is agreed
to by both parties that this contract shall be terminate.
B. Project Financing
HCD will provide an amount not to exceed the actual architecture/engineering design costs
related to the providing architectural drawings and oversee the construction of the Lyman
Street Duplexes and Redevelopment Project identified as 2526/2528/2530/2532 Lyman
Street.
All funding is being provided as payment for services rendered as per this Agreement.
Augusta Housing & Community Development Department
Contract Page 7
C. Timetable for Completion of Project Activities
GMC shall be permitted to commence with the expenditure of CDBG funds as outlined in said
Agreement upon procurement of an architectural/engineering GMC in accordance with its
policies and procedures; and approval of a detailed outline of project expenditures anticipated
for the completion of the project within 60 days of said property identified as providing
architectural drawings and oversee the construction of the Lyman Street Duplexes and
Redevelopment Project identified as 2526/2528/2530/2532 Lyman Street.
ARTICLE IV. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and GMC (whichever date is later) and shall end at the completion of all program activities, within the
time specified in Article II.C, or in accordance with
ARTICLE V. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
GMC, or any associates hereunder.
B. GMC shall not use these funds for any purpose other than the purpose set forth in this
Agreement.
C. Subject to GMC’s compliance with the provisions of this Agreement, Augusta agrees to
reimburse all budgeted costs allowable under federal, state, and local guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of Super Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations" as well as the procurement policy of Augusta.
E. Requests by GMC for payment shall be accompanied by proper documentation and shall be
submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar
days after the last date covered by the request. For purposes of this section, proper
documentation includes: Updated Exhibit A.
F. GMC shall maintain an adequate financial system and internal fiscal controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by
GMC.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE VI. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
GMC will comply with the provisions of the applicable HUD regulations of 24 C.F.R. Parts 84, 85,
and 570.611, sections 2-2-121, 2-2-201, 7-3-4256, 7-3-4367, 7-5-2106, 7-5- 4109, Super Circular A-
Augusta Housing & Community Development Department
Contract Page 8
110 and Super Circular A-102 and Article 3 of Augusta’s Policy and Procedure (Ethics in Public
Procurement), (as applicable) regarding the avoidance of conflict of interest.
No officer or employee of the local jurisdiction or its designees or agents, no member of the governing
body, and no other public official of the locality who his/her tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to
be performed. Further, the Contractor shall cause to be incorporated in all subcontracts the language
set forth in this paragraph prohibiting conflict of interest.
No member of or delegate to Congress, or Resident Commissioner, shall be admitted to any share or
part of this contract or to any benefit that may arise therefrom, but this provision shall not be
construed to extend to this contract if made with a corporation for its general benefit.
GMC covenants that it presently has no interest and will not acquire any interest, direct or indirect, in
the CDBG project that would conflict in any manner or degree with the performance of its services
hereunder. GMC further covenants that, in the performing this Contract, it will employ no person who
has any such interest.
ARTICLE VII. OTHER REQUIREMENTS
A. GMC agrees that it will conduct and administer activities in conformity with Pub. L. 88-352,
"Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and
that it will affirmatively further fair housing. One suggested activity is to use the fair housing
symbol and language in GMC’s publications and/or advertisements. (24 CFR 570.601).
B. GMC agrees to comply with 24CFR Part I, which provides that no person shall be excluded
from participation in this project on the grounds of race, color, national origin, or sex; or be
subject to discrimination under any program or activity funded in whole or in part with federal
funds made available pursuant to the Act.
C. No person employed in the work covered by this contract shall be discharged or in any way
discriminated against because he or she has filed any complaint or instituted or caused to be
instituted any proceeding or has testified or is about to testify in any proceeding under or
relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603)
D. GMC agrees that in accordance with the National Environmental Policy Act of 1969 and 24
CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations,
and that no activities will be undertaken until notified by Augusta/HCD that the activity is in
compliance with the Act and regulations. Prior to beginning any project development activity,
an environmental review must be conducted by HCD pursuant to (24 CFR 570.604).
E. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), GMC agrees
that funds shall not be expended for acquisition or construction in an area identified by the
Federal Emergency Management Agency (FEMA) as having special flood hazards
(representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a)
of the Flood Disaster Protection Act of 1973.
F. GMC agrees to take all reasonable steps to minimize displacement of persons as a result of
assisted activities. Any such activities will be conducted in accordance with the Uniform
Augusta Housing & Community Development Department
Contract Page 9
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the
Housing and Community Development Act of 1974 (24 CFR 570.606).
G. GMC agrees to comply with Executive Order 11246 and 12086 and the regulations issued
pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on
the basis of race, color, religion, sex or national origin. GMC will in all solicitations or
advertisements for employees placed state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin or
familial status.
H. GMC will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, national origin, or familial status. GMC will take appropriate action
to ensure that applicants are employed, and that employees are treated fairly during
employment, without regard to their race, color, religion, sex, national origin or familial status.
Such action shall include, but not be limited to the following: employment, upgrading,
demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other
forms of compensation; and selection for training, including apprenticeship. GMC agrees to
post in conspicuous places, available to employees and applicants for employment, notices to
be provided by Augusta setting forth the provisions of this nondiscrimination clause
I. In accordance with Section 570.608 of the CDBG Regulations, GMC agrees to comply with
the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-
based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with
regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-
based paint hazards.
J. GMC agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any
GMC during any period of debarment, suspension or placement in ineligibility status. No
contract will be executed until such time that the debarred, suspended or ineligible GMC has
been approved and reinstated by HCD.
K. In accordance with 24 CFR part 24, subpart F, GMC agrees to administer a policy to provide a
drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol
by its beneficiaries as required by the Drug Free Workplace Act of 1988.
L. Any publicity generated by GMC for the project funded pursuant to this Agreement, during
the term of this Agreement or for one year thereafter, will make reference to the contribution
of Augusta, Georgia in making the project possible. The words "Augusta Georgia Housing
and Community Development Department" will be explicitly stated in any and all pieces of
publicity; including but not limited to flyers, press releases, posters, brochures, public service
announcements, interviews, and newspaper articles.
M. GMC shall comply with all applicable laws, ordinances and codes of the federal, state, and
local governments and shall commit no trespass on any public or private property in
performing any of the work embraced by this contract. GMC agrees to obtain all necessary
permits for intended improvements or activities.
N. GMC shall not assign any interest in this contract or transfer any interest in the same without
the prior written approval of Augusta.
O. GMC shall comply with the Davis Bacon Act 1931.
Augusta Housing & Community Development Department
Contract Page 10
P. GMC agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by Augusta setting forth the provisions of this
nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order in
the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D.
GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. GMC agrees to comply with any
federally mandated requirements as to minority and women owned- business enterprises.
Q. All Architect and/or Engineers and sub-Architect and/or Engineers entering into contracts with
Augusta, Georgia for the physical performance of services shall be required to execute an
Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the
individual, firm, or corporation which is contracting with Augusta, Georgia has registered with
and is participating in a federal work authorization program. All Architect and/or Engineers
and sub-Architect and/or Engineers must provide their E-Verify number and must be in
compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act
of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization
program throughout the contract term. All Architect and/or Engineers shall further agree that,
should it employ or contract with any associates in connection with the physical performance
of services pursuant to its contract with Augusta, Georgia GMC will secure from such sub-
Architect and/or Engineers each sub-Architect and/or Engineer’s E-Verify number as evidence
of verification of compliance with O.C.G.A §13-10-91 on the associates affidavit provided in
Rule 300-10-01-.08 or a substantially similar form. All Architect and/or Engineers shall
further agree to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the sub-Architect and/or Engineers are retained to
perform such physical services.
R. GMC agrees that low-and-moderate income persons reside within Augusta-Richmond County
and that contract for work in connection with the project be awarded to eligible businesses
which are located in or owned in substantial part by persons residing in Augusta-Richmond
County. (24 CFR 570.697) Utilization of Architect and/or Engineers and/or sub-Architect
and/or Engineers outside of the Augusta-Richmond County area is not desirable.
Augusta Housing & Community Development Department
Contract Page 11
S. GMC agrees to comply with the prohibitions against discrimination on the basis of age under
the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24
CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps
under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing
regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term
dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
T. GMC will not discriminate against any employee or applicant for employment on the basis of
religion and will not give preference of persons on the basis of religion. GMC will not
discriminate against any person applying for shelter on the basis of religion. GMC will
provide no religious instruction or counseling, conduct no religious worship or services,
engage in no religious proselytizing and exert no religious influence in the provision of shelter
and other eligible activities funded by this grant.
U. Indirect costs will only be paid if GMC has indirect cost allocation plan approved by the
Department of Housing and Urban Development prior to the execution of this Contract.
V. HCD shall not approve any travel or travel related expenses to GMC with funds provided
under this contract.
W. GMC represents and warrants that it and its design team are not debarred, suspended, or
placed in ineligibility status under the provisions of Article 8 of Augusta’s Procurement Policy
and Procedures (Suspension or Debarment of Bidder or Proposer Policy) and the 24 CFR
570.609 (government debarment and suspension regulations).
X. Salaries of personnel performing work under this Contract shall be paid unconditionally and
not less often than once a month without payroll deduction or rebate on any account except
only such payroll deductions as are mandatory by law or permitted by the applicable
regulations issued by the Secretary of Labor pursuant to the "Anti-Kickback Act" of June 13,
1934 (48 Stat. 948; 62 Stat. 740; 63 Stat. 108; Title 18 U.S.C. 874; and Title 40 U.S.C. 276c).
GMC shall comply with all applicable "Anti-Kickback" regulations and shall insert
appropriate provisions in all subcontracts covering work under this contract to insure
compliance by the subcontractors with such regulations, and shall be responsible for the
submission of affidavits required of subcontractors thereunder except as the Secretary of
Labor may specifically provide for variations of or exemptions from the requirements thereof.
As well as the requirements of Article 3, Section 1-10-28 of Augusta’s Policy and Procedures
(Authority and responsibility of procurement director).
Y. GMC certifies, to the best of their knowledge and belief that:
No federally appropriated funds have been paid or will be paid, by or on behalf of the
contractor, to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
Z. If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Augusta Housing & Community Development Department
Contract Page 12
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions
GMC shall put forth reasonable, professional efforts to comply with applicable laws, codes, and
regulations in effect as use of the date of (execution of this Agreement, submission to building
authorities, or other appropriate date). Design changes made necessary by newly enacted laws, codes,
and regulations after this date shall entitle GMC to a reasonable adjustment in the schedule and
additional compensation in accordance with the Additional Services provisions of this Agreement.
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event GMC materially fails to comply with any terms of this Agreement, including the
timely completion of activities as described in the timetable and/or contained in ARTICLE
II.C, Augusta may withhold cash payments until GMC cures any breach of the Agreement. If
GMC fails to cure the breach, Augusta may suspend or terminate the current award of funds.
GMC will not be eligible to receive any other funding.
B. Notwithstanding the above, GMC shall not be relieved of its liability to Augusta for damages
sustained as a result of any breach of this Agreement. In addition, to any other remedies it may
have at law or equity, Augusta may withhold any payments to GMC for the purposes of
offsetting the exact amount of damages once determined.
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Lyman/Dover Revitalization project, either party may terminate this
Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its
reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay GMC
for documented committed eligible costs incurred prior to the date of notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, GMC shall not be relieved
of any duties or obligations imposed on it under this Agreement with respect to Community
Development Block Grant financing funds previously disbursed or income derived therefrom.
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by GMC
under this contract.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta Housing & Community Development Department
Contract Page 13
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Hardie Davis, Jr., Mayor
Municipal Building
535 Telfair Street, Suite 200
Augusta, Georgia 30901
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
510 Fenwick Street
Augusta, Georgia 30901
and
Goodwyn, Mills & Cawood, Inc.
801 Broad Street, Suite 900
Augusta, Georgia. 30901
ARTICLE XII. INDEMNIFICATION
GMC will at all times hereafter indemnify and hold harmless Augusta, its officers, and employees,
against any and all claims, losses, liabilities, or damages, including reasonable attorney fees if awarded
by a Court with proper jurisdiction due to legal liabilities of GMC, resulting from injuries or damages
sustained by any person or persons, corporation or property, to the extent caused by the negligent
performance of GMC under this Agreement. By execution of this Agreement, GMC specifically
consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any
right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that
there are no commitments, agreements, or understandings concerning the subject matter of this
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements whether oral or
written. Augusta is not obligated to provide funding of any kind to GMC beyond the term of this
Agreement.
GMC warrants that no person or selling agency has been employed or retained to solicit or secure this
Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by GMC for the purpose of securing business and that GMC has not received any non-
Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or
Augusta Housing & Community Development Department
Contract Page 14
violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at
its discretion to deduct from the Agreement prices of consideration the full amount of such
commission, percentage, brokerage, or contingent fee.
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of
CDBG funding is deemed voidable when utilizing Community Development Block Grant funds in its
entirety. However, if there are any federal funds utilized by this project, this Agreement will be
enforceable in its entirety.
Augusta Housing & Community Development Department
Contract Page 15
ARTICLE XVI: COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each
party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above.
ATTEST: AUGUSTA, GEORGIA
(Grantee)
Approved as to Form By (please initial here):
By:_________________________________
Augusta, GA Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: __________________________________
Odie Donald III, as its Administrator
Date:_____________________
By: _____________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
By: _____________________________
Lena Bonner, as its Clerk of Commission
Affix Seal Here:
ATTEST: Goodwyn, Mills & Cawood, Inc.
(Sub-recipient)
By: ___________________________________ Date: __________________________
AS Its:
By: ____________________________________ Date: __________________________
Witness
SEAL
Augusta Housing & Community Development Department
Contract Page 16
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
GMC shall prepare and submit for Client approval “A” Schedule for the Performance of GMC’s
services. This schedule shall include reasonable allowances for review and approval times required by
the Client, performance of services by the Client’s GMCs, and review and approval times required by
public authorities having jurisdiction over the Project. This schedule shall be equitably adjusted as the
Project progresses, allowing for changes in scope, character or size of the Project requested by the
Client, or for delays or other causes beyond GMC’s reasonable control.
Augusta Housing & Community Development Department
Contract Page 17
APPENDIX 1
Statutes: (Available on Request)
Super Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
Super Circular A- 122 - Cost Principles for Non-Profit Organizations
Super Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Lead Based Paint Poisoning Prevention Act
Augusta-Richmond County Procurement Policy
Augusta Housing & Community Development Department
Contract Page 18
APPENDIX 2
ARCHITECTUAL AND/OR ENGINEER REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. All work shall be in compliance with the International Building Code current edition of
National Electric Code, International Plumbing and Mechanical Code, and ADA 2010
Guidelines.
B. Georgia Energy Code International Energy Conservation Code (IECC-2015).
C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code
of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Architect
and/or Engineers Manual and Performance Standards. A copy of this manual is provided to every
GMC when included on the HCD Approved Architect and/or Engineers List. A copy is enclosed
for inclusion.
3. Inspections. All projects will be inspected and approved by an HCD Construction and
Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project.
4. It is recognized that the Client has certain obligations under local, state, and federal accessibility
laws and regulations that could affect the design of the Project. It is further recognized that
federal accessibility laws and regulations are not part of, or necessarily compatible with, state or
local laws, codes, and regulations governing construction. Consequently, GMC will be unable to
make recommendations or professional determinations that will ensure compliance with the
federal accessibility laws and regulations, and GMC shall, accordingly, not have any liability to
the Client in connection with same. GMC strongly advises the Client to obtain appropriate legal
and financial counsel with respect to compliance with the appropriate disability access laws.
5. The Client acknowledges that it has been advised by GMC to retain a GMC (Accessibility GMC)
to review the project plans, specifications, and construction for compliance with the Americans
with Disability Act, the Fair Housing Act, and other federal, state, and local accessibility laws,
rules, codes, ordinances, and regulations (hereinafter referred to as “Accessibility Issues”).
6. If Client fails to retain an Accessibility, HCD, the Client agrees to release, defend, indemnify, and
hold harmless GMC, its officers, directors, employees, and associates (collectively, GMC) from
any claim, damages, liabilities, or costs arising out of or in any way connected with Accessibility
Issues.
Augusta Housing & Community Development Department
Contract Page 19
7. GMC shall exercise usual and customer professional care in its effort to comply with applicable
laws, codes, and regulations in effect as of the date________. Design changes made necessary by
newly enacted laws, codes, and regulations after this date shall entitle GMC to a reasonable
adjustment in the schedule and additional compensation in accordance with the Additional
Services provisions of this Agreement.
8. In the event of a conflict between laws, codes, and regulations of various environmental entities
having jurisdiction over this Project, GMC shall notify the Client of the nature and impact of such
conflict.
Augusta Housing & Community Development Department
Contract Page 20
APPENDIX 3
GMC ACKNOWLEDGEMENT
GMC acknowledges that this contract and any changes to it by amendment, modification, change
order or other similar document may have required or may require the legislative authorization of the
Board of Commissioner and approval of the Mayor. Under Georgia law, GMC is deemed to possess
knowledge concerning Augusta, Georgia’s ability to assume contractual obligations and the
consequences of Architect and/or Engineer’s provision of goods or services to Augusta, Georgia under
an unauthorized contract, amendment, modification, change order or other similar document, including
the possibility that GMC may be precluded from recovering payment for such unauthorized goods or
services. Accordingly, GMC agrees that if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or if GMC provides goods or services to
Augusta, Georgia in excess of the any contractually authorized goods or services, as required by
Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by GMC. GMC assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized including, without limitation, all remedies at law or equity. This acknowledgement shall
be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue
producing contracts.
____________________________________
Goodwyn, Mills & Cawood, Inc.
Administrative Services Committee Meeting
9/29/2021 1:15 PM
HCD_RFQ #21-188 Architectural Design Services Approval Request
Department:HCD
Presenter:Hawthorne Welcher, Jr. and/or HCD Staff
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) RFQ #: 21-188 (Architectural Design
Services) request and recommendation enter into agreement with
Goodwyn, Mills, and Cawood, Inc. in order to provide
architectural services.
Background:Over the past months, Augusta, Georgia has seen an increase in
the need of affordable rental housing. HCD has been reviewing
the inventory of properties within the Land Bank Authority to
assist in controlling blight and to assist in revitalizing areas in
Augusta, GA. In reviewing the inventory, HCD has selected
two duplexes located on Lyman Street in the South Augusta
area. Over the years, the units have been boarded up and have
deteriorated immensely. With the assistance of the Procurement
Department, HCD has worked through the proper process to
procure the services of an architect to assist in designing suitable
plans to accommodate future tenants. Augusta, GA Procurement
Department's process was used for this activity. 01
Analysis:Approval of this agreement will allow Goodwyn, Mills, and
Cawood, INC. to provide services and allow HCD to continue to
provide affordable, safe and decent rental housing for low to
moderate income residence in Richmond County.
Financial Impact:HCD will utilize Community Development Block Grant
(CDBG) funding received through its annual allocation from
Housing and Urban Development in the amount of $37,600.00
to support the cost of services being provided.
Alternatives:Deny HCD’s request.
Recommendation:
Motion to approve Housing and Community Development
Department’s (HCD's) RFQ #: 21-188 (Architectural Design
Services) request and recommendation enter into agreement with
Goodwyn, Mills, and Cawood, INC. in order to provide
architectural services.
Funds are
Available in the
Following
Accounts:
HUD Funds – Total amount requested $37,600.00 CDBG
Funding – 221073211:5211119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
-t
Administrative Services Committee Meeting Commission Chamber - gll4/2021
ATTENDANCE:
Present: Hons. Hasan, chairman; scott, vice chairman; Frantom and B.
Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Motion to approve the Housing and Community Development Department's Item
(HCDs) request to provide HOME funding to assist one (1) low to moderate Action:income homebuyer with gap financing, down payment and closing cost to Approved
purchase a home through the Homebuyer Subsidy Program. l. 406 McQueen
Court, $25,000
Motions
il,"J:"' Motion Text Made By Seconded By
Motion to
Approve approve.
Motion Passes 4-0.
Commisioner Commissioner
Sean Frantom Bobby Williams Passes
Motion
Result
Motion
Result
2. Motion to approve Housing and Community Development's (HCD's) fourteen Item(14) rehabilitation projects. Action:
Approved
Motions
f#:" Motion Text Made By Seconded By
Motion to
Approve approve.
Motion Passes 4-0.
Motion to approve the minutes of the Administrative Services Committee held
on August 31,2021.
Commisioner Commissioner
Sean Frantom Bobby Williams Passes
Item
Action:
Approved
Motions
Motion Motion Text Made By seconded By Motion
Type rtrvrrvrt r E^r rvrssv vJ Result
Motion to
Approve *n1#." . A !:#ffi,ffi ;:ffifi',i,ffi, passes
Motion Passes 4'0. "
4. Mr. Joe Jones regarding McCullough Townhomes - United House of Prayer Item
Request. (Requested by Commissioner Dennis Wiltiams) Action:
None
Motions
Motion Made Seconded Motion
i;; Motion Text By By Resutt
It was the consensus of the
committee that this item be deleted
from the agenda at this time.
5. Motion to approve a Memorandum of Understanding between the Augusta Item
Economic Development Authority and the City of Augusta. (Requested by Action:
the Administrator) APProved
Motions
Motion Made Seconded Motion
i;;" Motion Text By By Resuu
Unanimous consent is given to
add this item to the agenda.
Motions
Motion n -,----r r''-- Motion:"""" Motion Text Made By Seconded By
Type ryr(rrrrru r EAr rvrss! sJ vlrvrrslE vJ ReSUlt
Motion to commisioner commissionerApprove approve. Sean Frantom Francine Scott Passes
Motion Passes 4'0. '
www.augustaga.gov
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on September 14, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
Date: September 23, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith McKnight
Commissioner Alvin Mason
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: ARP September 2021 Update
Overview
On August 19, 2021, the Commission approved the framework for the Augusta Rescue Plan
(ARP), authorized the administration of a vaccine incentive program, and authorized
implementation of premium and public safety pay provisions of the federally funded American
Rescue Plan Act (ARPA).
VaxUp Augusta! Authorized Providers
Name # Vaccinated Vaccine Incentive
$
Administrative
Cost $
Richmond County
Health Department
3,300 330,000 165,000
Medical Associates
Plus
1,500 150,000 75,000
Christ Community
Health
1,500 150,000 75,000
Nightingale Infusion
and Pharmacy
1,500 150,000 75,000
TOTAL 7,800 $780,000 $390,000
The YTD obligations and expenditures equate to $1,170,000.
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Vaccine Incentive Availability
Richmond County Health Department
2420 Windsor Spring Rd. Augusta, GA
30906
Monday-Friday
9:00am- 4:15pm
2nd Dose Clinic at May Park
October 6, 2021
10:00am- 2:00pm
Mobile clinic dates are being scheduled
Medical Associates Plus
2467 Golden Camp Rd. Augusta, GA 30906
Monday-Friday
8:00am- 4:00pm
Mobile clinic dates are being scheduled
Christ Community Health
127 Telfair St. Augusta, GA 30901
Monday, Tuesday, Thursday
8:30am- 4:00pm
Saturday
9:00am- Noon
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
1 The Georgia Peace Officer By statutory definition, a peace officer is any person who is vested expressly either by law or by virtue of public employment or service
with authority to enforce the criminal or traffic laws through power of arrest and whose duties include the preservation of public order, the protection of life and property, and the prevention, detection, or investigation of crimes. State officers such as the Georgia State Patrol, the Georgia Bureau of Investigation, the Georgia
Department of Natural Resources, and the Georgia Department of Corrections, deputy sheriffs, county police, municipal police, and campus police are a few of the many examples of peace officers. Additionally, the Georgia Peace Officer Standards and Training Council also has a statutory responsibility to certify non-peace
officers such as communications officers, chaplain, jailor, instructors career development training officers, arson investigator and detention officers.
https://www.gapost.org/about.html
2. Firefighter means any able-bodied person at least 18 years of age who has been duly appointed by a legally constituted fire department and who has the
responsibility of preventing and suppressing fires, protecting life and property, and performing other duties enumerated in O.C.G.A. § 25-3-1 and § 25-3-2. (12)
3. Code Enforcement Official means an individual who is reporting to planning and development and responsible for the enforcement of environmental, housing
and land use codes in Georgia. https://cviog.uga.edu/training-and-education/government-professionals-certificate-programs/code-enforcement-officers.html
4. Animal control officer means an individual who has been certified with the National Animal Care & Control Association (NACA) or National Animal Control &
Humane Officer Academy (NACHO)
5. Part-time public safety are defined as security positions
6. Part time employees are defined as individuals that work less than 25 hours per week and do not meet the minimum qualification to receive benefits (health ins,
pension, etc.)
Commission District Proposed Mobile Clinics
DATE TIME LOCATION
Wednesday, October 6 10 am – 2 pm May Park
Thursday, October 14 4 pm – 6 pm Bernie Ward
Thursday, October 28 4 pm – 6 pm Aquatics Center
Thursday, November 4 4 pm – 6 pm Warren Road
Thursday, November 18 10 am – 12 pm Robert Howard
Thursday, December 2 10 am – 12 pm Jamestown
Saturday, December 4 12 pm – 4 pm Carrie J Mays
Thursday, December 16 10 am – 12 pm Brigham
If the Commissioners would like a vaccine clinic at their specific events, please notify staff of the
proposed dates and staff will coordinate with mobile clinic partners for their availability.
Staff is currently finalizing agreements with JBA for October 30 and the Augusta Mall for
November 20.
Public Safety and Premium Pay Provisions
Information was presented to the Commission on August 17th, identifying a need to appropriate
$12.3M in ARP funds to address premium pay and living wage needs for Augusta employees.
The preliminary numbers have since been revised and additional clarity is being presented
around this topic.
Fiscal Recovery Funds payments may be used by recipients to provide premium pay to eligible
workers performing essential work (those in critical infrastructure sectors who regularly
perform in-person work, interact with others at work or physically handle items handled by
others). The city has defined individuals who will receive a one-time payment due to the COVID
pandemic as follows:
1. One-Time Payment
Ø Public Safety Personnel who are certified under the Georgia Peace Officer
Standards and Training (POST) Act, Georgia Fire Fighter Standards and Training Act
or Georgia Association of Code Enforcement (GACE):
1. One-time Payment of $2,500 to peace officers1 or fire fighters2:
a. Augusta Georgia Fire Department*
b. Richmond County Sherriff’s Office
c. Richmond County Marshalls Office
d. Richmond County Correctional Institution
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
e. Augusta Regional Airport ARFF Department
2. One-time Payment of $1,250 to non-peace officer1, code
enforcement official3, animal control officer, or part-time
public safety5
a. Animal Services
b. Augusta 911 Department
c. Code Enforcement
d. Coroner’s Office*
e. Richmond County Marshal’s Office*
f. Richmond County Sherriff’s Office*
* Individuals serving in a support service role in the public safety department have been
identified as a one-time payment of $500
Ø Other Government Personnel who regularly perform in-person work,
interact with others at work or physically handle items handled by others
1. One-time Payment of $500 to other Full-Time employees
2. One-time Payment of $250 to other Part-Time6 employees
Note: employees who qualify for the one-time payment were hired on or before August
19th.
2. Raise minimum wage to a $15 hourly rate
Effective January 1, 2018, a minimum salary or wage equivalent to $10 per hour for all
employees of Augusta-Richmond County Government was established with the
implementation of the current Pay Structure. The purpose of this analysis is to review
the effect of establishing a minimum salary or wage equivalent to $15 per hour for all
employees and address salary compression caused by said action.
Ø Current Pay Structure
1. The current pay structure consists of 34 grades with minimum base salaries
ranging from $19,433 to $117,010. Hourly wages are determined by dividing the
annual base salary by the number of hours scheduled for the year. Over 51% of
our employees are on a 37.5 hour per week work schedule (1950 hours per year);
therefore, the pay structure is based on a 1950 hour per year work schedule.
Actual annual salaries earned by employees with different work schedules may be
higher due to actual hours worked and overtime payments.
2. Increasing the hourly minimum from $10 to $15 requires the adjustment of the
minimum salaries for grades 1 thru 11. Grades 1 through 4 will be collapsed to a
starting hourly wage of $15 with an annual salary of $29,250 based on the 37.5
hour per week work schedule. To address the greatest percentage of
compression, Grades 5 through 11 were adjusted beyond $15. In order to avoid
over inflating salaries prior to a formal compensation study, the salary difference
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
between grade 4 and 12 was divided evenly to determine the new salaries for
grades 5 through 11 (See Proposed Pay Structure).
Additionally, the Richmond County Fire Department and Augusta Regional
Airport Firefighter Rescue function are on an alternative pay structure due to its
unique work schedule. In this structure, which starts at grade 13, adjustments
were made through grade 20, Grade 14 was added.
Ø Current Employee Hourly Wages as of 9/2/21
Current Hourly Wage
No. of
Employees
% of EE
Population
Hourly
Range
Avg
Rate
Below $15 594 23.16%
$10 -
$14.99 $13.03
Greater than or equal to
$15 1960 76.84%
Grand Total 2,564 100%
Employees below $15 per hour on a 40-hour work schedule will be adjusted to an
annual salary of $31,200 to establish a $15 hourly wage.
Hourly rate policy
The fire fighter hourly rate is calculated according to the stipulations
of the PPPM section 500.128 shown below which dictates that the
hourly rate is calculated by dividing the annual base salary by the
number of hours scheduled for the year. For consistency this
methodology is applied to all employees under the guidance of the
PPPM. * The hourly rate or annual salary for employees that do not
fall under the PPPM may differ.
Section 500.128 FLSA Section 207(k) Public Safety Employees:
Employees engaged in fire protection and law enforcement activities, including
correctional officers, on behalf of a public sector employer are subject to
liberalized overtime standards under section (7)K of the FLSA. Certain cross-
trained emergency medical service personnel often qualify as well. Fire protection
employees are eligible for overtime based upon a declared work period which
may range from not less than seven (7) days nor more than twenty-eight (28)
consecutive days and two hundred and twelve (212) hours.
The overtime standard ranges from 53 to 212 hours depending upon the length of
the work period. The work period rather than the shift cycle, determines when
overtime must be paid. For law enforcement personnel and correctional officers,
the standard for a seven (7) to twenty-eight (28) day work period ranges from
forty-three (43) to one hundred and seventy-one (171) hours. The Human
Resources Department shall determine which protective service occupations may
work under the work cycle system.
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Non-exempt Public Safety employees, working on a work cycle will receive time
and one-half (1-1/2) for those hours that exceed the maximum for the work cycle.
Each Department Director or Elected Official shall determine the average
scheduled number of hours worked in a year. The hourly rate is calculated by
dividing the annual base salary by the number of hours scheduled for the year.
*If an elected official opts-out of the PPPM this policy would not apply.
Attachment 1.a
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Attachment 1.b
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Attachment 1.c
.
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Attachment 2
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Premium Pay
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Comprehensive update on Augusta Rescue Plan activities and
next steps, specifically reporting on VaxUp Augusta, Public
Safety and Premium Pay provisions. (Administrator)
Background:Information was presented to the Commission on August 17th,
identifying a need to appropriate $9.1M in ARP funds to address
premium pay and living wage needs for Augusta employees.
Due to recent US Treasury guidance, the preliminary numbers
have since been revised and additional clarity is being presented
around this topic. Fiscal Recovery Funds payments may be used
by recipients to provide premium pay to eligible workers
performing essential work (those in critical infrastructure sectors
who regularly perform in-person work, interact with others at
work or physically handle items handled by others). The city has
defined individuals who will receive a one-time payment due to
the COVID pandemic based on these clarifications.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Robert Howard Community Center Emergency Roof Replacement
Department:Central Services Department
Presenter:Takiyah A. Douse
Caption:Receive as information only the emergency roof replacement
needed to the Robert Howard Community Center roof in the
amount of $85,975 by Hixon Roofing.
Background:The Robert Howard Community Center roof was recently
identified as needing immediate replacement per the assessment
report received from Terracon ITB #19-229.
Analysis:Hixon Roofing replaced the Community Center roof on August
31, 2021 to prevent further interior damage as a result of the
persistent leaks.
Financial Impact:Funds for this project were identified through CSD Capital
272016210-54.13120
Alternatives:1. Receive as information 2. Do not receive as information
Recommendation:Receive as information only the emergency roof replacement
needed to the Robert Howard Community Center roof in the
amount of $85,975 by Hixon Roofing.
Funds are
Available in the
Following
Accounts:
CSD Capital 272016210-54.13120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICE OF THE ADMINISTRATOR
Odie Donald, II MBA
Administrator
Augusta-Richmond County
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Date: September 22, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith McKnight
Commissioner Alvin Mason
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: DPA ~ Homebuyer Subsidy ~ Homeowner Rehab PROJECT LISTING
On Tuesday September 7, 2021, the Augusta Commission approved Housing and Community
Development Department’s request to allow the Administrator to serve as the signature
authority for the Homebuyer Subsidy Program, Down Payment Assistance Program, and
Rehabilitation Program practices and processes for expenditures below $25,000 (item #13).
As a part of this request, the Administrator is required to provide a monthly report on these
expenditures.
In compliance with Commission action, the Office of the City Administrator (OCA) hereby
provides a nine (9) month listing, broken down by transaction, of all Down Payment Assistance
(DPA) commitments, Homebuyer Subsidy commitments, and Homeowner Rehabilitation
commitments. Staff anticipates an increase in Down Payment Assistance (DPA) and Homebuyer
Subsidy requests by partner financial institutions and lenders, which will likely increase
mortgage and housing unit production.
Please find below a listing of DPAs, Homebuyer Subsidies and Homeowner Rehabs from
January 1, 2021 through September 2021.
Down Payment Assistance Program
1. 4093 English Road, Hephzibah, GA 30815 $ 5,000.00 January 29, 2021
2. 3713 London Blvd, Augusta, GA 30906 $ 5,000.00 February 2021
3. 3604 Sturnidae Drive, Augusta, GA 30906 $ 5,000.00 April 9, 2021
4. 3604 Larkspur Drive, Augusta, GA $ 5,000.00 April 14, 2021
5. 3422 McAlpine Drive, Augusta, GA $ 5,000.00 August 27, 2021
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
Total Committed: $ 25,000.00
Homebuyer Subsidy Program
1. 918 Boyd Lane, Augusta, GA 30901 $ 25,000.00 April 30, 2021
2. 1216 Perry Avenue, Augusta, GA 30901 $ 25,000.00 June 14, 2021
3. 1218 Perry Avenue, Augusta, GA 30901 $ 28,000.00 June 17, 2021
4. 932 Boyd Lane, Augusta, GA 30901 $ 25,000.00 June 24, 2021
5. 1222 Perry Avenue, Augusta, GA 30901 $ 10,000.00 July 16, 2021
6. 410 McQueen Court, Augusta, GA 30901 $ 25,000.00 August 2, 2021
7. 924 Boyd Lane, Augusta, GA 30901 $ 25,000.00 August 13, 2021
8. 2806 Hackle Street, Augusta, GA 30906 $ 25,000.00 April 12, 2021
9. 809 Spruce Street, Augusta, GA 30901 $ 7,049.10 June 30, 2021
10. 1229 Perry Avenue, Augusta, GA 30901 $ 25,000.00 August 3, 2021
11. 1249 11th Street, Augusta, GA 30901 $ 25,000.00 August 3, 2021
12. 2533 Dover Street, Augusta, GA 30901 $ 25,000.00 August 6, 2021
13. 3906 Wexford Court, Hephzibah, GA 30815 $ 25,000.00 August 23, 2021
Total Committed: $ 295,049.10
Homeowner Rehabilitation Program
1. 2348 Fieldcrest Road, Augusta, GA 30906 $4,600.00 January 19, 2021
2. 1205 Fuller Street, Augusta, GA 30901 $8,100.00 January 20, 2021
3. 2004 Grand Blvd, Augusta, GA 30901 $7,574.00 January 20, 2021
4. 845 Sibley Street, Augusta, GA 30901 $8,300.00 January 20, 2021
5. 2343 Shiloh Street, Augusta, GA 30906 $3,675.00 January 20, 2021
6. 2836 Royal Street, Augusta, GA 30909 $4,200.00 January 20, 2021
7. 4123 Sylvania Drive, Hephzibah, GA 30815 $4,400.00 January 20, 2021
8. 2251 Travis Road, Augusta, GA 30906 $3,675.00 January 20, 2021
9. 3001 Erik Court, Augusta, GA 30906 $4,400.00 January 20, 2021
10. 845 Sibley Street, Augusta, GA 30901 $3,600.00 February 4, 2021
11. 3125 Church Street, Augusta, GA 30906 $5,200.00 February 11, 2021
12. 2117 Grand Blvd, Augusta, GA 30901 $7,270.00 February 11, 2021
13. 1133 Roselle Street, Augusta, GA 30901 $5,140.00 February 11, 2021
14. 509 Rachel Street, Augusta, GA 30901 $5,800.00 February 11, 2021
15. 2117 Kennedy Drive, Augusta, GA 30906 $4,490.00 February 11, 2021
16. 2141 Hillsinger Drive, Augusta, GA 30906 $5,745.00 February 11, 2021
17. 2027 Kennedy Drive, Augusta, GA 30906 $4,125.00 February 11, 2021
Augusta-Richmond County
Municipal Building
Administrator’s office
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Office (706) 821-2898 Fax (706) 821-2819
www.augustaga.gov
18. 1513 Santa Rosa Drive, Augusta, GA 30906 $7,665.00 February 18, 2021
19. 3112 Abelia Drive, Augusta, GA 30906 $7,150.00 February 18, 2021
20. 2030 Wharton Drive, Augusta, GA 30904 $2,600.00 February 24, 2021
21. 6018 Sanibel Drive, Augusta, GA 30904 $6,100.00 March 26, 2021
22. 2847 Wells Drive, Augusta, GA 30906 $8,475.00 April 5, 2021
23. 2247 Travis Road, Augusta, GA 30906 $6,600.00 April 5, 2021
24. 2407 Hardwick Drive, Augusta, GA 30904 $6,000.00 April 15, 2021
25. 1523 Maple Street, Augusta, GA 30901 $9,100.00 April 23, 2021
26. 1925 Lionel Street, Augusta, GA 30906 $4,350.00 April 30, 2021
27. 2371 Ruby Drive, Augusta, GA 30906 $9,500.00 April 30, 2021
28. 2520 Jolles Ave, Augusta, GA 30906 $9,125.00 April 30, 2021
29. 1250 Hernlen Drive, Augusta, GA 30901 $6,760.00 April 30, 2021
30. 3467 Postell Drive, Augusta, GA 30906 $4,375.00 April 30, 2021
31. 1015 Dugas Street, Augusta, GA 30901 $12,195.00 May 5, 2021
32. 1943 Kratha Drive, Augusta, GA 30901 $860.00 June 18, 2021
33. 2030 Wharton Drive, Augusta, GA 30904 $8,750.00 June 25, 2021
34. 3628 Spanish Trace, Augusta, GA 30906 $8,850.00 June 25, 2021
35. 708 Hall St, Augusta, GA 30901 $4,510.00 June 25, 2021
36. 126 E. Taylor St, Augusta, GA 30901 $7,398.00 June 25, 2021
37. 1536 Koger St, Augusta, GA 30916 $4,868.00 June 25, 2021
38. 2513 Cairo Dr, Augusta, GA 30906 $4,900.00 July 14, 2021
39. 2243 Raleigh Drive, Augusta, GA 30906 $7,900.00 August 3, 2021
40. 1236 Summer Street, Augusta, GA 30901 $10,750.00 August 3, 2021
41. 302 E. Espinosa, Augusta, GA 30901 $10,200.00 September 10, 2021
Total Committed: $ 259,275.00
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Update on Homebuyer Subsidy Program, Down Payment Assistance Program, and Rehabilitation
Program Implementation
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Update on Homebuyer Subsidy Program, Down Payment
Assistance Program, and Rehabilitation Program
Implementation (Administrator/HCD).
Background:On Tuesday September 7, 2021, the Augusta Commission
approved Housing and Community Development Department’s
request to allow the Administrator to serve as the signature
authority for the Homebuyer Subsidy Program, Down Payment
Assistance Program, and Rehabilitation Program practices and
processes for expenditures below $25,000 (item #13). As a part
of this request, the Administrator is required to provide a
monthly report on these expenditures. In compliance with
Commission action, the Office of the City Administrator (OCA)
hereby provides a nine (9) month listing, broken down by
transaction, of all Down Payment Assistance (DPA)
commitments, Homebuyer Subsidy commitments, and
Homeowner Rehabilitation commitments
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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FROM:
DATE:
SUBJECT:
/- Central Senrices Departmentt'Z-A" Takiyah A. Douse, Director 2760 peach Orphard Road, Augusta, GA 30906A laQuona Sanderson, Business Analyst (706) 828-7174 Phone (706)796-5077 Fu<
MEMORANDUM
pgri Sams, Director, Procurement Department
16"XrVah A. Douse, Director, Central Services Department
June 30,2021
Emergency Memo
In accordance with $1-10-57 Emergency Procurements, we respectfully ask you to accept this
communication as notification of an emergency at the Diamond Lakes Library.
On the Roof Condition Assessment (RFP #19-229) Warren Road Community Center was notated
as being a priority roof for replacement. The roof leaks at Warren Road Community Center are
persistent causing interior issues and water damage. Hixon's Roofing has been deemed qualified
to make these repairs.
Please process a purchase order for Hixon's Roofing in the amount of $72,646.00 for the roof
replacement.
If you have any questions or concems, please contact the Central Services Department.
TAD
HrxoN'sROEIFINEi
o6t30t2021Hlxon't Rooflng- Corporate Chlm lnformatton
Phone: 803€91-3018
Company Reprccentatlve
Davftl Hixon
Phone: (803) 341-1729
david@hixonsroofi n g.com
Erlc Johmon Job: Eric Johnson
3fl)Wanen Road
Augusta, GA 30907 (706) /82€476
Shingles
- Remove, tear off, haul away and dispose of existing roof
- lnspect and clean surface before installing new roof
- Replace rotten decking. Rotten wood will be replaced at 940 per sheet or $20 1x6
- lnstall underlayment
- lnstall new 25 year shingles per manufacturers specifications
- lnstall new pipe boots
- lnstall new ice and water shield in the valleys
- magnetically sweep work area
- 5 Year Labor Wananty
Material
Labor
Oty Unit
$23,536.00
TPO Roof system
Hixon's Roofing will work Safely at all times under OSHA and the Contractors Rules and Regulations
lnstall 1.5' ISO throughout roof (lnsulation)
lnstall a new 60 mil \Mite GAF TPO mechanically attached per manufacture specification.
Re Flash around curbs and roof penetrations
lnstall 356 ft of TPO drip edge and cover tape
lnstall new TPO pipe boots
Provide Dumpster
Hixon's will provide a lift for the period of the job
Warranty: Hixon's will provide a 5 year workmanship warranty
Qty Unit
Material
Labor
$49,110.00
TOTAL $72,A46.00
Please make all checks payable to Hixon's Roofing. Pavment is due upon comoletion of work. lf the job is through insurance; the first check is due on
the day of the contract signing along with any out of pocket expenses. lf the job is through our financing company; we will send an invoice and handle
the rest. ln the unlikely event that collection procedures become necessary, I understand that I, not my insurance company, am responsible for the
entire account balance. I shall pay all monies to Hixon's Roofing , and I will be responsible for invoice amount plus all fees involved in the collection.lnterest of 5% will be applied to any balance remaining after 30 days from invoice. I also acknowledge that it is my full responsibility to pay 50% of thebalance owed to cover Collection Fees, if sent to a Collection Agency, plus court cost and any interest incurred if litigated. Any payment made with creditcard, there will be a 3olo additional service charge. Any signed contract cancellations will result in an amount ol 25% of the toiai contract due to Hixon,sRoofing immediately upon cancellation.
Satellite Disclaimer: lf your home has a satellite dish we will have to remove it in order to properly install your roof. We will do our best to ensure it is putback in the correct position, but we are not responsible for ensuring that you have signal after we put the dish back in place.
Nole: lf Hixon's Roofing finds more than one layer of shingles while tearing off old shingles/membrane there will be an extra charge per square. lf youhave a split air conditioner system, it's your responsibility to confirm that the unit was installed up to code. lf the supply line in the -attic is touching t-heroof decking there is a possibility the roof nails will penetrate through the decking and could hit ihe supply line causing air to quit working. Covei itemsin your attic due to debris falling when a roof is removed and replaced. Hixon's Roofing is not responsiUte tor anythinjthat may be damaged in theattic. By signing below, you agree to these terms.
Company Authorized Signature Date
Customer Signature Date
Customer Signature Date
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Warren Road Community Center Emergency Roof Replacement
Department:Central Services Department
Presenter:Takiyah A. Douse
Caption:Receive as information only the emergency roof replacement
needed to the Warren Road Community Center roof in the
amount of $72,646 by Hixon Roofing.
Background:The Warren Road Community Center roof was recently
identified as needing immediate replacement per the assessment
report received from Terracon ITB #19-229.
Analysis:Hixon Roofing replaced the Community Center roof on August
2, 2021 to prevent further interior damage as a result of the
persistent leaks.
Financial Impact:Funds for this project were identified through CSD Capital
272016210-54.13120
Alternatives:1. Receive as information 2. Do not receive as information
Recommendation:Receive as information only the emergency roof replacement
needed to the Warren Road Community Center roof in the
amount of $72,646 by Hixon Roofing.
Funds are
Available in the
Following
Accounts:
CSD Capital 272016210-54.13120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
9/29/2021 1:15 PM
Augusta Commission Boards & Authorities
Department:Augusta Commission
Presenter:Mayor Pro Tem Bobby Williams
Caption:Report of attendance and recent action(s) of every board and
authority under the Augusta Commission. (Requested by
Mayor Pro Tem Bobby Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: