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Home My WebLink About2021-07-27 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 7/27/2021 ATTENDANCE: Present: Hons. Hasan, Chairman; Scott, Vice Chairman; Frantom and B. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Presentation by Rev. Christopher G. Johnson of the Greater Augusta Interfaith Coalition regarding Educate to Vaccinate Now! Project to combat COVID-19 and its effects. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Frantom out. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes 2. Update from the Augusta Law and Compliance Departments regarding an amendment to the local small business opportunity program ordinance to allow for the creation of minority, women, veteran and disability-owned business enterprise goals. (Referred from the July 14 Administrative Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 3. Motion to approve Augusta Richmond County enact the proposed non- discrimination ordinance. (Requested by Commissioner Sean Frantom) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve convening a work group with Commissioner Scott serving as Chairman consisting of city departments' staff, the Chamber of Commerce and Attorney Duncan to meet on this ordinance and report back their recommendations in 60 days. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 4. Approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 5. Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 6. Receive as information only the emergency HVAC replacement needed to the Carrie J. Mays Community Center in the amount of $37,400 to Sig Cox. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 7. Receive as information only the emergency replacement needed to the Diamond Lakes Library roof in the amount of $84,950 by Hixon Roofing. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 8. Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission approved (3/16/2021) Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 9. Motion to approve four (4) Emergency Rehabilitation projects located on Wharton Dr., Florence St., E. Espinosa and Crosscreek Rd. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Commissioner Francine Scott Commisioner Sean Frantom Passes Motion to approve. Motion Passes 4-0. 10. Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from object code 5111110 to object code 5239112 for temporary workforce expenditures. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 11. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate-income homebuyer with down-payment assistance to purchase a home on McAlpine Dr.. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 12. Motion to approve the Encroachment agreement between Augusta-Richmond County Georgia and Jefferson Energy Cooperative. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 13. Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 14. Motion to approve one (1) new full-time position, Manager of Economic Development & Innovation, in the Administrator’s office. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 15. Approve New Positions for Metering. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes 16. Sexual Harassment Policy.Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 17. Social Media Policy. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 18. Substance Abuse Policy.Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred back to the Human Resources Director for further review and recommendation back to a future committee meeting. 19. Proposed Anti-Bullying Policy. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 20. Employee Incentive Program. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred back to the Human Resources Department for a recommendation. 21. Executive Recruitment Summary Draft. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 22. Discuss addendum agenda items. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that a discussion of the requirements for making a motion be added to this item. Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information with no objection. 23. Motion to approve the minutes of the Administrative Services Committee held on July 14, 2021. Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Francine Scott Commisioner Sean Frantom Passes www.augustaga.gov Administrative Services Committee Meeting 7/27/2021 1:20 PM Attendance 7/27/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: qftf,ATflR AU6USTA'S INTfrftT^*Mil COAUTION The Rev. Christopher G. Johnson, M.Div., Executive Director 2 s 0T wa s h i n s ton ilf i iil'i'LT' t^'fi $::'^"3#'* e' ( 7 06 ) 70 7'e 50 0 covid{ 9@augustavote.com * wwwgreateraic.org I{ission: "Io slrive for 100% Citizen ParTicipation in the democratic system of informed voting, support for the disabled, care for the ear7h, and social activism as a community seruice organization" GAIC/MCG EDUCATE TO VACCINATE and VOTERS TN|TIATIVE Date: A PARTNERSHIP WITH THE MCG/Augusta University, and the Medical Associates t\ FACf, mlTSKS REQUTRED The eRtc covlD-lg EDUCATE To vAccrNATE Now rNtflATtvE purpose is to help achieve 100% Citi- zen Vaccination and Community lnvolvement in democracy. The Vaccine Community Educa- tion Project, which is developed to address concerns that individuals have about taking the COVID-19 Vaccine. The MCG VCE Project Team of Medical Students will present atl of the information to help and encourage citizens to take the COVID- 19 Vaccination. The COVID-I9 Response Project, is designed and developed to connect the hard to reach citizens to the needed COVID-19 Vaccine. The Voters Services Project, is designed and developed to as- sure 100% Voters Participation in the democratic process to inform voters by educating and reg- istering citizens to vote for the candidate of their choice. There will be transportation provided to the Health Department. The GAtc EDUCATE To vAcctNATE Now and vorERS tNtflATtvE DAYS ARE SCHEDULED FOR THE FOLLOWING: lnformation, Food, Entertainment Transportation, and Vaccines May 2020 - September 2022 Place: Throughout Augusta- Richmond County Request Vaccination Transportation : (706) 707-9500 - Volunteer Hofl in+706-707-9500 EMAIL: CoVlDl g@AUGUSTAVOTE.COM CAN 3RING AEOI'T lttIDto CHANGIS & PNOGRESs Administrative Services Committee Meeting 7/27/2021 1:20 PM Rev. Christopher G. Johnson Department: Presenter:Rev. Christopher G. Johnson Caption:Presentation by Rev. Christopher G. Johnson of the Greater Augusta Interfaith Coalition regarding Educate to Vaccinate Now! Project to combat COVID-19 and its effects. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM Creation of Business Enterprise Goals Department: Presenter:Augusta Law & Compliance Depts. Caption:Update from the Augusta Law and Compliance Departments regarding an amendment to the local small business opportunity program ordinance to allow for the creation of minority, women, veteran and disability-owned business enterprise goals. (Referred from the July 14 Administrative Services Committee) Background:On July 14, 2021 the Administrative Services Committee authorized the Law department to investigate what is currently in the ordinance and have the Compliance Director make a presentation to the next committee meeting. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: The Honorable Jordan Johnson Commissioner, District 1 Augusta-Richmond County The Honorable Catherine Smith Mcknight Commissioner, District 3 Augusta-Riclm1ond County The Honorable Bobby Williams Commissioner, District 5 Augusta-Richmond County The Honorable Sean Frantom Commissioner, District 7 Augusta-Richmond County The Honorable Francine Scott Commissioner, District 9 Augusta-Richmond County The Honorable Hardie Davis, Jr. Mayor Augusta-Richmond County July 27, 2021 The Honorable Dennis Williams Commissioner, District 2 Augusta-Richmond County The Honorable Sammie Sias Commissioner, District 4 Augusta-Richmond County The Honorable Ben Hasan Commissioner, District 6 Augusta-Richmond County The Honorable Brandon Garrett Commissioner, District 8 Augusta-Richmond County The Honorable John Clarke Commissioner, District 10 Augusta-Richmond County Re: Proposed Non-Discrimination Ordinance Dear Members of the Augusta-Richmond County Commission and Mayor Davis, My name is Matthew Duncan, and I am writing to strongly urge you to vote in favor of the passage of the proposed non-discrimination ordinance. I am from Augusta -born and raised. And I love our city -Augusta is the birthplace of my parents. My mother graduated from Butler High School and my father graduated from Richmond Academy. They founded and owned the fish market on Lumpkin Road -Island Seafood. My father went on to found a law practice. We are of Augusta. And I am, myself, a sma11 business owner. And I want what is best for my hometown. But there exists a shocking lack of non-discrimination protections in Augusta-Richmond County. To be sure, the federal Civil Rights Act of 1964 prohibits discrimination on the basis ofrace, religion, national origin, and other immutable characteristics in the context of housing, public accommodations, and employment. However, the protections provided by the CRA only apply -in the employment context -to employers with 15 or more employees. This leaves every Augustan vulnerable to discrimination. Most states have enacted non-discrimination protections to fill the gap left open by the CRA; however, Georgia is not one of those states. Indeed, we are one of only three states that have failed to do so. To put it bluntly, a 'business with fewer than 15 employees can fire anyone, can refuse to promote anyone, can refuse to hire anyone, for any reason, including because that employee is black, because that employee is Christian, because that employee is gay, because that employee is a woman, etc. And not a single level of government -not Augusta-Richmond County, not the State of Georgia, not the United States government -says this is wrong. But it is wrong. We, as a country, decided over 60 years ago that true freedom demands freedom from discrimination, and that our laws should protect the right to fulfill one's economic potential free from such burdens. We must pass this ordinance. The proposal also protects against discrimination in the context of housing and public accommodations, and it's equally as necessary for those elements of the ordinance to be passed. Currently, due to the lack of a state cause of action, victims of discrimination in housing, employment, and public accommodations have no other recourse than federal court. And any attorney who practices in federal court -as I do -will tell you that this exclusive remedy is expensive and often unattainable. We should provide victims of discrimination -as well as people who are wrongly accused of discriminatory behavior -a way to resolve their differences that does not require the federal courthouse or, well, Twitter. This ordinance would provide aggrieved parties and those they accuse a path to resolve their differences quickly, efficiently, and without unnecessary expense. This body has been presented with an opportunity to not only improve the lives of people who are victims of discrimination, but to make Augusta-Richmond County a more prosperous city. This is the smart business decision to make. If a national company is looking to relocate to Augusta or to open an office in Augusta, they will likely ask whether we have a non-discrimination ordinance. We need to be able to say "Yes". This is our opportunity -your opportunity -to broadcast to the nation that Augusta-Richmond County is open for business -is fair -and that if you move here, you will be protected from discrimination regardless of such things as your race, religion, gender, sexual orientation, or gender identity. This is my hometown, and I know that our lack of basic nondiscrimination protections is not an accurate reflection of how accepting our great city is. I respectfully but strongly urge you to pass this ordinance. atthew Duncan t of Equality Augusta COUNTY AVAILABLE Human Rights Commission 0 5 NDO Enforcement by Human Rights Commission 0 2 LGBTQ Liaison to City Executive’s Office 0 5 SCORE 0 out of 12 FLEX Youth Bullying Prevention Policy for City Services FLEX City Provides Services to LGBTQ Youth +0 +2 FLEX City Provides Services to LGBTQ People Experiencing Homelessness +0 +2 FLEX City Provides Services to LGBTQ Older Adults +0 +2 FLEX City Provides Services to People Living with HIV or AIDS +0 +2 FLEX City Provides Services to the Transgender Community +0 +2 AUGUSTA-RICHMOND,* GEORGIA 1/2 2020 MUNICIPAL EQUALITY INDEX SCORECARD I. Non-Discrimination Laws II. Municipality as Employer This category evaluates whether discrimination on the basis of sexual orientation and gender identity is prohibited by the city, county, or state in areas of employment, housing, and public accommodations. By offering equivalent benefits and protections to LGBTQ employees, awarding contracts to fair-minded businesses, and taking steps to ensure an inclusive workplace, municipalities commit themselves to treating LGBTQ employees equally. STATE COUNTY AVAILABLE Employment 0 0 0 0 5 5 Housing 0 0 0 0 5 5 Public Accommodations 0 0 0 0 5 5 SCORE 0 out of 30 FLEX Single-Occupancy All-Gender Facilities +0 +0 +2 FLEX Protects Youth from Conversion Therapy +0 +0 +2 COUNTY AVAILABLE Non-Discrimination in City Employment 7 7 7 7 Transgender-Inclusive Healthcare Benefits 0 6 City Contractor Non-Discrimination Ordinance 0 0 3 3 Inclusive Workplace 0 2 SCORE 14 out of 28 FLEX City Employee Domestic Partner Benefits +0 +1 III. Municipal Services This section assesses the efforts of the city to ensure LGBTQ constituents are included in city services and programs. +1 +1+0 +0 +0 *UNINCORPORATED, RATED AUGUSTA-RICHMOND COUNTY hrc.org/mei PTS FOR SEXUAL ORIENTATION PTS FOR GENDER IDENTITY FOR MORE INFORMATION ABOUT CITY SELECTION, CRITERIA OR THE MEI SCORING SYSTEM, PLEASE VISIT HRC.ORG/MEI. All cities rated were provided their scorecard in advance of publication and given the opportunity to submit revisions. For feedback regarding a particular city’s scorecard, please email mei@hrc.org. AUGUSTA-RICHMOND,* GEORGIA 2/2 2020 MUNICIPAL EQUALITY INDEX SCORECARD V. Leadership on LGBTQ Equality This category measures the city leadership’s commitment to fully include the LGBTQ community and to advocate for full equality. COUNTY AVAILABLE Leadership’s Public Position on LGBTQ Equality 3 5 Leadership’s Pro-Equality Legislative or Policy- Efforts 1 3 SCORE 4 out of 8 FLEX Openly LGBTQ Elected or Appointed Municipal Leaders +0 +2 FLEX City Tests Limits of Restrictive State Law +0 +3 IV. Law Enforcement Fair enforcement of the law includes responsible reporting of hate crimes and engaging with the LGBTQ community in a thoughtful and respectful way. COUNTY AVAILABLE LGBTQ Liaison/Task Force in Police Department 10 10 Reported 2018 Hate Crimes Statistics to the FBI 0 12 SCORE 10 out of 22 TOTAL SCORE 28 + TOTAL FLEX 0 =Final Score 28 CANNOT EXCEED 100 *UNINCORPORATED, RATED AUGUSTA-RICHMOND COUNTY FLEX PTS for criteria not accessible to all cities at this time. Draft Augusta, Georgia Anti-Discrimination Ordinance UNLAWFUL DISCRIMINATION Definitions. The following words, terms and phrases, when used in this article, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: Age means an individual's status as being 40 years of age or older. Business means any person or entity conducting business within Augusta, Georgia, which is required to obtain a license or permit from the Augusta, Georgia. For purposes of this article, no department of any government agency shall be considered to be a business (notwithstanding licensure by Augusta, Georgia). Complainant means an individual that files a complaint pursuant to this article. Compliance Department means the Augusta, Georgia Compliance Department's Equal Employment Opportunity Division. Disability means physical and mental impairments, which shall be interpreted co- extensively with the meaning given to that term under the Americans With Disabilities Act, codified at 42 U.S.C. § 12101 et seq., except that if a person would be considered to have a disability but for the use of a mitigating measure, that person shall nevertheless be considered to have a disability within the meaning of this chapter. Discriminate, discrimination, or discriminatory means any act, policy or practice that, regardless of intent, has the effect of subjecting any person to differential treatment as a result of that person's actual or perceived race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or military status. Employee means any person employed by or seeking employment from any business within Augusta, Georgia. Employee does not include any individual employed by such individual's parents, spouse or child. Employer means a person who employs one or more employees in Augusta, Georgia. Familial status means an individual's past, current or prospective status as a parent or legal guardian to a child or children below the age of 18 who may or may not reside with that individual. Gender identity means the actual or perceived gender-related identity, expression, appearance or mannerisms, or other gender-related characteristics of an individual, regardless of the individual's designated sex at birth. Marital status means an individual's past, current, or prospective status as single, married, domestically partnered, in a civil union, divorced, or widowed. Mediator means a qualified neutral third party that will attempt to assist the complainant and the respondent(s) to arrive at a mutual agreement to resolve a complaint. Military status means an individual's status as one who serves or served in the uniformed services, military, naval or air service, and who was discharged or released under conditions other than dishonorable. National origin means an individual's place of origin or an individual's ancestors' place of origin. Place of public resort, accommodation, assemblage, or amusement means any place, store, or other establishment, either licensed or unlicensed, that supplies accommodations, goods, or services to the general public, or that solicits or accepts the patronage or trade of the general public, or that is supported directly or indirectly by government funds. The term does not include any private club, bona fide membership organization, or other establishment that is not in fact open to the public. Religion means all aspects of religious belief, observance and practice. Religious organization means an entity which conducts regular worship services or is qualified as a religious organization under section 501(c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, that is not required to file IRS Form 990 return of Organization Exempt from Income Tax, under any circumstances. Respondent means an individual or business accused of violating this article in a complaint. Sexual orientation means an individual's actual or perceived orientation as heterosexual, homosexual, bisexual, pansexual or asexual. Unlawful practices. (a) It shall be an unlawful discriminatory practice for a business, because of the race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status of any person, to refuse to hire or employ such person or to bar or discharge such person from employment or to otherwise discriminate against such person in compensation or in terms, conditions or privileges of employment, or to follow any employment procedure or practice which, in fact, results in discrimination, segregation or separation. (b) It shall be an unlawful discriminatory practice for a business to discriminate against any person in the terms, conditions or privileges of sale or rental of real property, or in the provision of services or facilities in connection therewith, because of race, religion, color, sex, disability, familial status, national origin, ancestry, sexual orientation, gender identity or military status, or to discriminate against any person in such person's use or occupancy of rental housing because of the race, religion, color, sex, disability, familial status, national origin ancestry, sexual orientation, gender identity, or military status of the people with whom such person associates. (c) It shall be an unlawful discriminatory practice for any business, as defined herein being the owner, operator or manager of any place of public accommodation, to refuse, deny or make a distinction, directly or indirectly, in offering its goods, services, facilities, and accommodations to any person as covered by this article because of race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status. Notwithstanding the above, nothing in this article shall be construed to prevent any business as defined in this article from offering, affording or providing any additional benefit or additional discount to a person because of such person's military status. (d) It shall be an unlawful discriminatory practice under this chapter for any business, person, or entity conducting business in Augusta, Georgia for which a license or permit is required to aid, abet, incite, compel, or coerce the doing of any act defined in this chapter as an unlawful practice; or to intimidate, harass, retaliate, obstruct or discriminate against a person in any manner because such person has: (i) complied with or proposes to comply with the provisions of this chapter or (ii) has filed a complaint with Augusta, Georgia's Compliance Department pursuant to this chapter or (iii) has taken other legal action pursuant to this chapter or (iv) has testified or assisted in any proceeding or investigation under this chapter or (v) has opposed any practice made an unlawful practice under this chapter, or to attempt, directly or indirectly, to commit any act defined in this chapter as an unlawful practice; or to apply any economic sanctions, or deny accommodations or membership privileges because of a person's compliance with the provisions of this chapter; or coerce, intimidate, threaten, or otherwise interfere with any person in the exercise or enjoyment of, or on account of his or her having exercised or enjoyed, or on account of his or her having aided or encourage any other person in the exercise enjoyment of any right granted or protected under this chapter. Exclusions from discriminatory practices. Notwithstanding the foregoing, the following are not discriminatory practices prohibited by chapter/Section ____________ of this article: (a) A religious corporation, association, or society that employs an individual of a particular religion to perform work connected with the performance of religious activities by the corporation, association, or society. (b) An employer who observes the conditions of a bona fide affirmative action plan or a bona fide seniority system which is not a pretext to evade the purposes of this article. (c) A business is not required to hire unqualified or incompetent personnel. (d) This ordinance does not prohibit an employer from requiring an employee, during the employee's hours at work, to adhere to reasonable and equitable dress or grooming standards not prohibited by other provisions of federal, state or local law, provided that all employees are permitted to dress in a manner consistent with their gender identity. (e) A business is not required to make changes to any existing facility that would require a building permit, except as otherwise required by law. (f) This article does not prohibit a religious organization from limiting its non-commercial accommodations, advantages, facilities, membership, and privileges to persons of the same religion. (g) This article shall not be construed in such a way as to violate any person's rights under the United States Constitution or the Georgia Constitution. Enforcement. (a) Complainant. Any individual who believes they have been aggrieved by an alleged violation of this article may make, sign and file an original and two (2) copies of a complaint with the Augusta, Georgia Compliance Department. (b) Who may file complaint. Any individual claiming to be aggrieved by an alleged unlawful discriminatory practice which allegedly occurred in Augusta, Georgia may make, sign and file a complaint. (c) Form of Complaint. Any person aggrieved by a potential violation of this ordinance may file a complaint with the Compliance Department on a form to be provided by the Compliance Department. The Compliance Department shall not accept any complaint that is incomplete. (d) Time of filing. Any such complaint must be filed within 90 calendar days of the alleged unlawful discriminatory practice. If the alleged unlawful discriminatory practice is of a continuing nature, the date of its occurrence shall be deemed to be any date subsequent to its inception, up to and including the date of cessation. (e) Manner of filing. The original complaint may be filed by personal delivery or certified mail, addressed to: Augusta Compliance Department, ATTN: EEO Division, 535 Telfair Street, Suite 530, Augusta, GA 30909. The date of filing shall be deemed to be the date of personal delivery or postmark date of the certified mailing. (f) Service. Within fourteen (4) calendar day of receiving the complaint, the Compliance Department shall serve a copy of the complaint upon the respondent(s), via certified mail, return receipt requested. (g) Within forty-five (45) days after receiving a complaint, the Compliance Department shall conduct an investigation of the allegations contained within the complaint. Such investigation may be made by field visit, written or oral inquiry, conference, or any other method or combination thereof deemed suitable in the discretion of the Compliance Department. (h) Upon investigation of the Complaint, the Compliance Department shall refer the complaint to a mediator for nonbinding mediation. Notice of mediation will be sent to the complainant and alleged violator ten business days in advance. Participation is voluntary, however the case shall be dismissed should the complainant not attend or show just cause for not participating. Any mediation hereunder shall be conducted in accordance with procedures to be established by the mediator. (i) If within fifteen (15) business days of the conclusion of mediation, either party notifies the Compliance Department in writing that such person is dissatisfied with the results, or if the Respondent elects not or failed to participate in mediation, the complaint shall be referred back to the Compliance Department, and the Compliance Department shall cause a copy of the complaint to be delivered to the Marshal's Office of Richmond County. (j) Within seven (7) business days of receipt of a copy of the complaint from the Compliance Department, the Marshal or his or her designee shall cause a copy of the complaint and a summons to be served on the respondent. The summons shall direct the respondent to appear before a judge of the Richmond County Civil & Magistrate Court on a date and time certain for a preliminary determination hearing. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (k) Prior to the preliminary determination hearing, the Marshal or his or her designee shall cause the original of the complaint, a copy of the summons, and proof of service of the complaint and summons to be filed with the clerk of the Civil and Magistrate Court. (l) The respondent may file with the Civil & Magistrate Court an answer to the complaint at any time prior to the preliminary determination hearing. However, filing an answer is not mandatory and no adverse inference shall be drawn by the respondent's failure to file an answer. (m) At the preliminary determination hearing, the Civil & Magistrate Court Judge shall review the complaint and answer, if any, to determine: (1) whether the complaint is in conformity with the requirements of this article; (2) whether the proceeding is preempted by federal or state law; and (3) whether the complaint demonstrates facts sufficient to show probable cause of a violation of this article. Upon such determination, the Civil & Magistrate Judge shall enter a written order, expressly stating the foregoing determinations and either dismissing the complaint or scheduling the matter for a trial on the merits of the alleged violation on a date not less than sixty (60) days from the date the written order is filed. (n) In the event the Civil & Magistrate Judge determines that there is probable cause and the Solicitor of Richmond County Civil and Magistrate Court determines that there is just cause to proceed and that the alleged violation should be prosecuted, the Solicitor shall, within fifteen (15) days of the date the written order is filed, draw up, file with the Clerk of Civil and Magistrate Court, and serve upon the respondent a formal accusation or similar charging instrument. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (o) Upon trial, the burden of proof shall be by a preponderance of the evidence. (p) Nothing in this chapter shall be construed to invalidate or restrict or deny any right or remedy any person may have under federal law or preclude any cause of action in court otherwise provided for the violation of any person’s civil right. Penalty. Any person or business found by the civil & magistrate court to have violated any provision of this article shall be subject to a civil penalty of $500.00 for the first violation and $1,000.00 for each subsequent violations. Any person or business found by the civil & magistrate court to have violated any provision of this article more than once within a twelve (12) month period shall be subject to a revocation of business license. A violation of this Code section shall not be deemed a crime. Lena Bonner From: Sent: To: Cc: Subject: Attachments: Ms. Bonner, Commissioner Sean Frantom Wednesday, )uly 21, 2021 9:34 PM Lena Bonner Odie Donald; Wayne Brown Public Services Committee- Non-Discrimination Ordinance Letter.pdf; MEl.pdf; 2021-09-03_Draft_-_Anti-Discrimination_(DRAFT)_.pdf Please add the following agenda item to the Public Services Committee - Motion to approve Augusta Richmond County enact the proposed non-discrimination ordinance. Please see attachments as well. Thank you, Sean Frantom District 7 Commissioner This e-mail contains confidentlai information and is intended only for the individual narned. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-nrail fiom your system. The City of Augusta accepts no liability for the content of this e-maii or for the consequences of any actions taken on the basis of lhe information provided, unless that information is subsequently confirmed in writlng. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-tnail transmission. lf verification is required, please request a hard copy version. AED:'104 1 Administrative Services Committee Meeting 7/27/2021 1:20 PM Proposed non-discrimination ordinance Department: Presenter:Commissioner Sean Frantom Caption:Motion to approve Augusta Richmond County enact the proposed non-discrimination ordinance. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM 2021 - AU Police Honda Donation Department:Approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. Presenter:Ron Crowden Caption:Approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. Background:Mr. James C. Lyon, Jr, Assistant Vice President/Chief of the Augusta University Police Department previously requested assistance in obtaining a used Harley Davidson for training purposes for the Augusta University Police Department. The Commission approved the donation of a 2007 Harley Davidson on April 1, 2021 (item 15, approval letter attached). Upon receipt of the motorcycle, Augusta University had the vehicle inspected by Augusta Harley Davison, on Frontage Road. The inspection showed that there was metal shavings in the transmission and the crankshaft was broken. The transmission and engine would need to be replaced. Based on this assessment, Augusta University declined the donation. The motorcycle is currently being listed on the GovDeals website for sale. Attached is a letter of request for the donation of a 2009 Honda ST1300PA (asset #: 209170) that has been taken out of service for lack of use by the Sheriff’s Office. It is one of 5 being removed from service for lack of riders. Chief Lyon’s request is attached for review. Analysis:The requested asset has 46,438 miles on it. It has been inspected and is fully operational. Augusta has not sold this type motorcycle so we have no sale history. Financial Impact:If sold on auction, it is anticipated the vehicle would sell for an estimated $5,000. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the donation of the 2009 Honda ST1300PA, asset 210170, to the Augusta University Police Department Funds are Available in the Following Accounts: None Required REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Request for Proposals Request for Proposals will be received at this office until Wednesday May 12, 2021 @ 3:00 p.m. for furnishing: (ZOOM Opening) Meeting ID: 961 2902 4005 Passcode: 333731 RFP Item # 21-166 Design/Build Training Range Building - Richmond County Sheriff’s Office for Augusta, GA - Central Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). A Pre Proposal Conference will be held on Tuesday, April 27, 2021, @ 10:00 a.m. via ZOOM ID: 948 2857 6275 and Password: 071024 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 28, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 1, 8, 15, 22, 2021 Metro Courier April 1, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B" E-Verify # SAVE Form Addendum 1 Original 7 Copies Fee Proposal Bid Bond Compliance Review 6% John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 Yes 231883 Yes Yes Yes Yes Yes Yes Yes R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Yes 1188595 Yes Yes Yes Yes Yes Yes Yes Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Yes 247102 Yes Yes Yes Yes Yes Yes Yes Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 Yes 245503 Yes Yes Yes Yes Yes Yes Yes RFP Item #21-166 Design/Build Training Range Building Richmond County Sheriff’s Office for Augusta, GA Central Services Department RFP Date: Wednesday May 12, 2021 @ 3:00 p.m. Total Number Specifications Mailed Out: 29 Total Number Specifications Download (Demandstar): 12 Total Electronic Notifications (Demandstar): 256 Georgia Procurement Registry: 445 Total Packages Submitted: 4 Total Noncompliant: 0 Page 1 of 1 John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.7 3.8 4.5 3.3 55.0 57.5 67.5 50.0 3. Organization & Approach (0-5)10 4.3 5.0 5.0 3.3 43.3 50.0 50.0 33.3 4. Scope of Services: Experience and approach to the following: a) Experience with preliminary design documents including, but not limited to: i) Site ii) Structure iii) Architectural iv) Plumbing, Mechanical and Electrical v) Specifications b) Experience with various type of construction to include the following: i) Load bearing masonry with truss type roof. ii) Pre-engineered iii) Other options may be considered. c.) Time is of the essence and will be considered in the evaluation process. Firms shall provide a proposed project schedule to include a time of completion. (0-5)30 4.2 4.5 4.5 3.3 125.0 135.0 135.0 100.0 5. Financial Stability (0-5)5 4.3 4.3 4.3 4.3 21.7 21.7 21.7 21.7 6. References (0-5)5 4.3 4.3 4.3 4.3 21.7 21.7 21.7 21.7 Within Richmond County 5 10 5 5 5 0.0 50.0 50.0 50.0 Within CSRA 5 6 5 30.0 0.0 0.0 0.0 Within Georgia 5 4 0.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 25.8 27.0 27.7 23.7 296.7 335.8 345.8 276.7 8. Presentation by Team (0-5)10 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 5 0 50 0 0 Second 5 6 5 0 0 0 30 Third 5 4 5 0 0 20 0 Forth 5 2 5 10 0 0 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 10 50 20 30 30.8 32.0 32.7 28.7 306.7 385.8 365.8 306.7 Procurement DepartmentRepresentative:______Nancy Williams____________________________________ Procurement Department Completion Date: 5/19/21 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 5/19/21 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Cost/Fee Proposal Consideration Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Vendors Phase 1 RFP Item #21-166 Design/Build Training Range Building Richmond County Sheriff’s Office for Augusta, GA Central Services Department Evaluation Meeting: May 19, 2021 @ 10:00 a.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Administrative Services Committee Meeting 7/27/2021 1:20 PM Award Contract RFP 21-166 for Design Build of RCSO Range Support Building Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). Background:RFP #21-166 to furnish Design/Build Construction Services for a new Range Support Building at their Training Range was issued in accordance with Augusta Procurement guidelines. On May 12, 2021, four responsive Statements of Qualifications and Proposals (SOQP) were received by the established deadline. Analysis:The evaluation team reviewed the information provided by the vendors using the criteria set forth in the RFP. R. W. Allen Construction of Augusta, Georgia was judged to have submitted the SOQP that represented the best combination of qualifications, approach and price for this project. At the request of the RCSO and CSD, the Procurement Department set up a Zoom meeting with representatives from R. W. Allen Construction to discuss their SOQP in more detail. The evaluation team is satisfied that R. W. Allen is responsive to the RFP and recommends award of the contract. Financial Impact:The contract amount is $625,700.00. Alternatives:1. Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). 2. Do not award Recommendation:Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). Funds are Available in the Following Accounts: Funds are available for this project in the following SPLOST account: GL 329-03-1130 JL 219-35-8004 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 7/27/2021 1:20 PM Carrie J. Mays Community Center Emergency HVAC Replacement Department:Central Services Presenter:Takiyah A. Douse, Director Caption:Receive as information only the emergency HVAC replacement needed to the Carrie J. Mays Community Center in the amount of $37,400 to Sig Cox. Background:The two gym units locates at Carrie J. Mays Community Center were no longer serviceable, therefore deemed obsolete and required replacement. As this facility is used as a cooling shelter and houses students, senior citizens and the general public throughout the day for various services and activities, replacement of these units have been deemed an emergency in accordance with section 1-10-57 Emergency Procurements. Analysis:Sig Cox replacement the roof top units. Financial Impact:CSD 2021 Capital allocation for Parks & Recreation facilities 272016210/53.19130 Alternatives:1. Receive as information 2. Do not receive as information Recommendation:Receive as information only the emergency HVAC replacement needed to the Carrie J. Mays Community Center in the amount of $37,400 to Sig Cox. Funds are Available in the Following Accounts: Capital 2021 272016210/54.19130 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 7/27/2021 1:20 PM Diamond Lakes Library Emergency Roof Replacement Department:Central Services Presenter:Takiyah A. Douse, Director Caption:Receive as information only the emergency replacement needed to the Diamond Lakes Library roof in the amount of $84,950 by Hixon Roofing. Background:The Diamond Lakes roof was recently identified as needing immediate replacement per the assessment report received from Terracon ITB #19-229. In anticipation of this need the library applied for and was approved to receive a maintenance, repair and replacement grant in the amount of $55,000 or 50% of the project cost. Analysis:Hixon Roofing replaced the library roof on June 22, 2021 to prevent further interior damage as a result of the persistent leaks Financial Impact:FY 19 MRR Grant for 50% of the total project costs, not to exceed $55K. Augusta will be reimbursed $44,625 Alternatives:1. Receive as information 2. Do not receive as information Recommendation:Receive as information only the emergency replacement needed to the Diamond Lakes Library roof in the amount of $84,950 by Hixon Roofing. Funds are Available in the Following Accounts: SPLOST 7 GL: 329051120/JL: 216057101-$52,219.00 SPLOST 7 GL: 329051120/JL: 218059113-$32,731.00 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 7/27/2021 1:20 PM HCD __ Lead Hazard Reduction Program ~ Staff Percentage (%) Pay Increase Department:Housing and Community Development Department Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission approved (3/16/2021) Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). Background:On November 21, 2019 the U.S. Department of Housing and Urban Development (HUD) awarded $3.3 million to the State of Georgia as part of the record investment of $314 million nationwide to 77 state and local government agencies, that will help protect Augusta children and families from lead-based paint and home health hazards. The Augusta, GA LGHR grant include $3,000,000 in Lead Based Paint Hazard Reduction grant program funding and $300,000 in HUD’s Healthy Homes Supplemental funding. The Lead Based Paint Hazard Reduction Program grants include $30 million nationwide in HUD’s Healthy Homes Supplemental funding to help communities address housing-related health and safety hazards, in addition to lead-based paint hazards Approximately three-quarters of the nation’s housing stock built before 1978 (approximately 64 million dwellings) contains some lead-based paint. When properly maintained and managed, this paint poses little risk. However, 1.7 million children have blood lead levels above safe limits, mostly due to exposure to lead-based paint hazards Augusta Georgia has three of the top 20 state ZIP Codes with high rates of kids with lead problems. Each ZIP Code in 2019 had at least 12 percent of children tested having blood lead levels at 5 micrograms per deciliter or higher, state data show. A federal HUD grant aims to reduce these Augusta numbers. The county will benefit from $3.3 million in funding to remediate 120 properties. Thus the reason why the positions of Lead Hazard Program Manager and most notably Lead Hazard Control Specialist are so important to the overall success of this program. Augusta, GA Commission approved the Lead Hazard Reduction Program on March 16, 2021. Analysis:If staff percentage (%) request is approved by the Augusta, Georgia Commission, HCD will become fully staffed and capable of beginning to provide services to families that reside in the Augusta, Georgia-Richmond County area, whom may be affected by lead-based paint hazards & other housing-related health issues; assist in the prevention of lead poisoning through education, training, and community outreach; offer technical and financial assistance while providing a safe and controlled means of lead hazard control & healthy homes remediation in residential dwelling units occupied by low-income households (annual household income cannot exceed 80% of the area median income (AMI) as determined by HUD). Financial Impact:HCD has been approved (Commission approval – 3/16/2021) to hire two (2) FT positions. However, the requested salary for the Lead Hazard Environmental Control Specialist is above the approval limit of the Administrator; therefore, requiring Commission approval (Reference: Section 500.108 Starting Rates for New Employees). The Human Resources and Finance Departments have given favorable “thumbs up” contingent upon Commission approval. Therefore, once and if Commission approval is given, HR will move forward to process said RPA (and making official offer) to the Lead Hazard Environmental Control Specialist candidate of choice. Alternatives:Do not approve HCD’s motion to request percentage increase Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission (3/16/2021) approved Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). Funds are Available in the Following Accounts: HCD Lead Grant Funds – 221073227-5111110 Lead Grant Salaries & Wages $40K & payroll benefit The position funding increase will be from CDBG Program Income 221073211- 3891130 per HCD's email attached. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT Page 1 of 2 Pages This agreement is between (Contractor): And: Augusta Housing & Community Development 510 Fenwick Street Augusta, Georgia 30901 Address: Project #: The Contractor agrees to furnish all labor and materials to complete in a good, work man like manner repairs to the property shown above, for the total sum of ______________________. All work will be accomplished in accordance with the attached Work Write Up, and the material and labor quality standards specified in the Augusta Housing and Community Development Department Contractor’s Handbook and Performance Manual. The Contractor agrees to accept payment from the Augusta Housing and Community Development Department in accordance with Department payment procedures. The Contractor agrees to complete all repair work required by this contract within 31 working days of the date of this contract. The undersigned, having reviewed and understanding this contract, agree to the terms as specified above and in the attached contract documents. ______ Hawthorne Welcher, Jr., Director Housing & Community Development Witness: SWORN TO AND SUBSCRIBED BEFORE ME, THIS DAY OF , 20 . Notary Public, State of Georgia (SEAL) AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT Page 2 of 2 Pages Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: ______________ Hardie Davis As its Mayor By: ___________________________________ Date: _______________ Odie Donald II As its Administrator By: ___________________________________ Date: ________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 7/27/2021 1:20 PM HCD_ Emergency Rehabilitation Program Approval Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve four (4) Emergency Rehabilitation projects located on Wharton Dr., Florence St., E. Espinosa and Crosscreek Rd. Background:The Homeowner-Occupied Emergency Rehabilitation Programs provide a mechanism for eligible homeowners to bring their home into compliance with local codes and provide safe, decent housing for lower-income individuals. The program functions through two major components: · Home Owner occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms, counter tops, cabinets, etc… • Emergency Rehabilitation – Code items program to include only one of the following: roofing, HVAC, electrical or plumbing. The Homeowner Emergency / Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to Augusta, GA through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide four (4) homeowners with funding for the following address: 1. Contractor: Legacy 4 Construction Project Address: 2030 Wharton Drive Amount: $6,457.00 2. Contractor: Blount’s Complete Home Project Address: 1246 Florence Street Amount: $6,950.00 3. Contractor: Legacy 4 Construction Project Address: 302 E. Espinosa Street Amount: $10,200.00 4. Contractor: Blount’s Complete Home Project Address: 2643 Crosscreek Road Amount: $16,000.00 Analysis:The approval of this request will allow four (4) homeowners to obtain compliant, decent, and safe housing. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. Total amount requested - $ 39,607.00 . Alternatives:Do not approve HCD's Request. Recommendation:Motion to approve four (4) Emergency Rehabilitation project. Funds are Available in the Following Accounts: CDBG: 221073210-5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Positions not filled during FY2021 to compensate for Temp Workers budget adjustment Pay Periods 12/26/2020- 1/8/2021 1/9/2021- 1/22/2021 1/23/2021- 2/5/2021 2/6/2021- 2/19/2021 2/20/2021- 3/5/2021 3/6/2021- 3/19/2021 3/20/2021- 4/2/2021 4/3/2021- 4/16/2021 4/17/2021- 4/30/2021 5/1/2021- 5/14/2021 5/15/2021- 5/28/2021 5/29/2021- 6/11/2021 6/12/2021- 6/25/2021 06/26/21- 7/10/21 12 more payperiods for FY2021 Total Savings Position Annual Salary Accounting Tech previously filled by Ashkea White now filled by Leslie Adams $32,233.00 $1,239.73 $1,239.73 $1,239.73 $1,239.73 $1,239.73 $6,198.65 Employer Contribution no longer being paid for Ashkea White $180.76 $180.76 $180.76 $180.76 $180.76 $903.80 Leslie Adams makes $1.24 an hour more than budgeted for Ashkea White ($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($1,116.00)($1,953.00) Administrative Assistant previously filled by Jasmine Ryans now filled by April Smith $29,110.42 $559.80 $1,119.63 $1,119.63 $1,119.63 $1,119.63 $5,038.33 Employer Contribution no longer being paid for Jasmine Ryans $84.02 $353.88 $353.88 $353.88 $353.88 $1,499.54 Administrative Assistant I previously filled by Terri Gant now filled by LaMichael Boles $34,780.00 $1,337.70 $1,337.70 Employer Contribution no longer being paid for Teri Gant $361.54 $361.54 LaMichael Boles salary is $2.55 an hour less than budgeted for Teri Gant $191.25 $191.25 $191.25 $191.25 $765.00 Housing Inspector I previously filled by Gary Arnette now filled by Nathaniel Collins $37,571.00 $1,368.12 $1,368.12 $2,736.24 Employer Contribution no longer being paid for Gary Arnette $290.21 $290.21 $580.42 Nathaniel Collins salary is $4.19 an hour less than budgeted for Gary Arnette $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $3,771.00 $7,542.00 Community Development Coordinator previously filled by Sarah Scheirer now vacant but will be filled $31,093.00 $597.94 $1,195.88 $1,195.88 $1,195.88 $1,195.88 $1,195.88 $6,577.37 Employer Contribution no longer being paid for Sarah Scheirer $379.22 $379.22 $379.22 $379.22 $379.22 $1,896.10 Housing Inspector I previously filled by Darrell Grant now vacant but will be filled $38,759.29 $1,490.74 $1,490.74 $2,981.48 Employer Contribution no longer being paid for Darrell Grant $613.83 $613.83 $1,227.66 HCD Program Coordinator previously filled by Leslie Adams now filled by Ashley Bradburn $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 $0.00 HCD Program Coordinator previously filled by Ashley Bradburn now filled by Ashalee Rogers $1,567.90 $1,567.90 $1,567.90 $1,567.90 $1,567.90 $7,839.50 Ashalee Rogers makes $0.30 an hour less than budgeted for Ashley Bradburn $22.50 $22.50 $22.50 $22.50 $270.00 $360.00 Employer Contribution difference between Ashley Bradburn and Ashalee Rogers $213.27 $213.27 $213.27 $213.27 $2,559.24 $3,412.32 $0.00 Total Savings Achieved FY2021 $49,304.64 Total Savings Needed (46,000.00)$ Difference $3,304.64 Administrative Services Committee Meeting 7/27/2021 1:20 PM HCD_ Fund Transfer Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from object code 5111110 to object code 5239112 for temporary workforce expenditures. Background:For FY2021, HCD has a total of twenty-four (24) budgeted positions. HCD experienced delays in permanent onboarding due to a) departmental demands; b) staff transition and; c) the addition of new programs and funding sources. Presently, to maintain productivity and departmental demands, temporary staff workers assumed the duties of the three (3) vacant positions that were budgeted for FY2021. Permanent staff are paid from the salaries and wages line item; however, having used temporary workers, these funds are being paid from HCD’s operational line item 221073110 | 523911 Temporary Workers. This has negatively impacted HCD’s operational budget due to the utilization of operating funds to pay budgeted salary related activities. Analysis:The approval of this request will enable HCD to replenish its 2021 operating account, by an estimated amount of $46,000 to further the financial support to temporary staffing for HCD. Financial Impact:HCD expensed FY2021 wages for temporary workers' from the "Temporary Workers" line item on the General Ledger. Due to delays in onboarding of permanent staff, these temporary workers’ wages have, to date, been expensed from HCD General Funds budget. Currently, $21,248.55 is expensed with approximately $25,000 in anticipated expenditures for the incurred cost of temporary workers for the remainder of FY2021. As these funds are currently allocated to HCD’s Salaries and Wages line item, HCD is requesting that these funds be reallocated to the Temporary Workers line item on the General Ledger. To ensure correct reporting and proper budget management, HCD expenses must reflect the anticipated actual use of the $46,000 above for continued operations. This request represents a zero net-sum adjustment to HCD overall Operational Budget. Alternatives:Do not approve HCD’s motion to approve the transfer of funds Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from account 5111110 to account 5239112 to support temporary workforce expenditures. Funds are Available in the Following Accounts: HCD General Funds – Total amount requested $46,000 (HCD General Fund 221073110- 5111110 to HCD General Fund 221073110- 5239112) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of ____________, 2021 by and between ____________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #___ and ___________________________________. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 10 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 10 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, HOME Program – Homebuyer Written Agreement Page 2 of 5 interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act- 2020 Existing Homes New Homes 1 Unit $ 157,000 $ 238,000 2 Unit $ 201,000 $ 304,000 3 Unit $ 243,000 $ 368,000 4 Unit $ 301,000 $ 456,000 Unadjusted Median Value $ 164,900 $ 250,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decide to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. HOME Program – Homebuyer Written Agreement Page 3 of 5 Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta, Richmond County, Georgia bounded North by ______. South by ______________, East by ____________ and West by ___________. Parcel # _____________ Property recorded as _______________________, Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement HOME Program – Homebuyer Written Agreement Page 4 of 5 The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. HOME Program – Homebuyer Written Agreement Page 5 of 5 ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:_________________ Augusta, GA Law Department By: ___________________________________ Date: _________________ Hardie Davis As Mayor By: ___________________________________ Date: _________________ Odie Donald II Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 7/27/2021 1:20 PM HCD_Down Payment Assistance Request (1) Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate-income homebuyer with down-payment assistance to purchase a home on McAlpine Dr.. Background:Augusta, GA’s Down Payment Assistance Program (administered by HCD) is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time homebuyer to become a homeowner. The buyer must be a first-time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. One applicant awaiting approval to move forward with the process of becoming a homeowner is: 3422 McAlpine Drive, Augusta, GA 30906 $5,000.00 The applicant has a first mortgage loan from a lending institution, but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000.00 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, lenders will schedule a closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the application will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This approval will total $5,000.00 given in the form of a second mortgage (forgiven upon the fifth year after closing date), and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate-income homebuyer with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds: 221073212/5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 7/27/2021 1:20 PM JEC Encroachment Agreement for Electric Charger Department:Central Services Presenter:Takiyah A. Douse, Director Caption:Motion to approve the Encroachment agreement between Augusta-Richmond County Georgia and Jefferson Energy Cooperative. Background:Jefferson Energy Cooperative is interested in installing an electric vehicle charging station at Diamond Lakes Regional park. This added convenience for citizens who drive electric vehicles will be shown on the Charge Point application and available for use by the public. Analysis:Jefferson Energy will own and maintain the EV chargers and will pay for the energy. The current charge to use the charger is $1 per hour with a maximum of $10 per session. All qualifying Jefferson Energy members will receive the first two hours at no charge. The chargers are covered under Jefferson Energy’s insurance with Federated. Currently, Jefferson Energy has a similar unit installed at Sweetwater Park in Thomson. Financial Impact:None Alternatives:1. Approve the Encroachment agreement between Augusta- Richmond County Georgia and Jefferson Energy Cooperative 2. Do not approve Recommendation:Motion to approve the Encroachment agreement between Augusta-Richmond County Georgia and Jefferson Energy Cooperative Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission FIRST AMENDMENT TO AGREEMENT BETWEEN AUGUSTA, GEORGIA & PROMISE LAND COMMUNITY DEVELOPMENT CORP FOR 2019 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS This First Amendment to the agreement executed by and between the Parties on March 9, 2020, is made and entered into on the _____ day of _____________, 2021, by and between AUGUSTA, GEORGIA, (hereafter referred to as “Augusta”), and PROMISE LAND COMMUNITY DEVELOPMENT CORPORATION (hereinafter referred to as the “PLCDC”). WHEREAS, AUGUSTA desires to amend the original agreement to allow the PLCDC to effectively administer its HOPWA eligible affordable housing development activities; WHEREAS, PLCDC has determined that this Amendment is in its best interest and has agreed to the said Amendment; NOW THEREFORE, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each PARTY acknowledges, and intending to be legally bound, AUGUSTA and PLCDC agree to amend said agreement as follows: (1) Use of Funds. Budget shall be revised to provide additional funding in the amount of $16,000.00 of HOPWA funding to support the continuation of services to HOPWA eligible clients through tenant based rental assistance. B. Use of Funds HOPWA Program funds shall be used by Promise Land CDC for the purposes and objectives stated in Article I, Scope of Services, and Exhibit “A” of the original Agreement. The use of HOPWA funds for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this agreement: HOPWA funds may be used for many purposes including housing and services, as well as program planning and development costs. But a significant portion of the funds are used for housing. Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 2 Short-term Rent, Mortgage, and Utility (STRMU) Payments provides short-term, rent, mortgage, and utility payments for households experiencing a financial crisis as a result of their HIV health condition or a change in their economic circumstances. STRMU is designed to prevent households from becoming homeless by helping them remain in their own dwellings and Connections to Permanent Housing Placement (for households that are in precarious living situations and without immediate short-term relief) PHP may be used to help households establish permanent residence in which continued occupancy is expected. Eligible costs include application fees, related credit checks, utility hookup fees and deposits, and reasonable security deposits necessary to move persons into permanent housing., 24 C.F.R. § 574.330 Tenant-Based Rental Assistance (TBRA) - TBRA is a rental subsidy used to help households obtain or maintain permanent housing, including assistance for shared housing arrangements, in the private rental housing market. Households select a housing unit of their choice and the assistance pays the difference between the contractual rent to the owner and the household’s calculated rent payment. The gross rent of the proposed unit must be at or below the lower of the rent standard or the reasonable rent. Housing Case Management - Housing Case Management is considered a central component of HOPWA supportive services and key to successful program outcomes for housing stability and access to care. “Housing case management” simply means that the central emphasis of a case manager’s work with a household is placed on housing issues, including evaluation of housing options, housing stability, and housing specific goals. Housing Case Management may be provided in conjunction with housing assistance services or as a standalone service. Housing Information Services - Housing Information Services include, but are not limited to, counseling, information, and referral services to assist households with locating, acquiring, financing, and maintaining housing. This may also include fair housing guidance for households that have encountered discrimination on the basis of race, color, religion, sex, age, national origin, familial status, or disability. Resource Identification - Resource Identification encompasses activities that establishes, coordinates, and develops housing assistance resources for eligible households (including preliminary research and expenditures necessary to determine the feasibility of specific housing-related initiatives). Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 3 Project Budget: Limitations PLCDC shall be paid a total consideration of $16,000.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of PLCDC. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta- unless otherwise agreed to by Augusta and Promise Land Community Development Corporation. Original contract states not to exceed $ 193,129.78 whereas amendment adds an additional $ 16,000.00 to support eligible actives of tenant based rental assistance as indicated below. Funding must be expended by January 30, 2022. Promise Land CDC shall adhere to the following budget in the performance of this contract: Categories Budget TBRA $16,000.00 (Client Service: Tenant-based rental for existing and new clients) Total $16,000.00 Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 4 Except for the modifications made by this Amendment, the terms and conditions of the Agreement, as previously amended, shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have set as of the date first written above. _________________________________ _________ Promise Land Community Development Corporation Date IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Odie Donald, II As its Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 7/27/2021 1:20 PM Promise Land Community Development Corporation_ HOPWA Agreement Amendment Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. Background:Housing and Community Development and Promise Land CDC is currently working in collaboration to provide housing and supportive services for persons with Aids and their families. PLCDC has exhausted all HOPWA funding and requested additional funding to assist in continuing to provide tenant based rental assistance to eligible clients for two months. Augusta, Georgia is awaiting the 2020 HOPWA agreement from HUD in which funds will be made available at that time. The original contract was awarded to the organization with an emphasis to provide housing and supportive services to persons with Aids within the CSRA. Requesting Additional $16,000.00 for tenant based rental Original Agreement: $193,129.78 New Agreement Amount: $ 209,129.78 Analysis:The approval of funding will allow Promise Land Community Development Corporation to continue to provide services and support to persons living with Aids and their families throughout the remaining of the year. Financial Impact:HCD will utilize Housing Opportunities for Persons with Aids (HOPWA) funding received through its annual allocation from Housing and Urban Development in the amount of $ 16,000.00 to assist in providing additional funding to continue to provide support and services to eligible residents. Alternatives:Do not approve the funding to Promise Land Community Development Corporation. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Housing Opportunities for Persons with Aids (HOPWA) funds. 221073213 5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Page 1 of 2 Special Projects & Economic Development Manager Job Description Position Overview: The Economic Development Manager will work with the Augusta Economic Development Authority (AEDA) and the Downtown Development Authority (DDA) to market Richmond County to companies considering a new location. This position is key as Augusta seeks to increase its pipeline of business attraction projects and work more closely on economic development projects with Richmond County’s two authorities. Duties will include creating and implementing strategies to support economic development efforts, compiling and analyzing data, managing capital and economic development projects, building relationships within the economic development and business communities, partnering on presentations to prospective businesses, community and business organizations, working with regional partners to implement new programs and develop incentives for businesses, as well as representing the County at targeted industry meetings. This position requires at least three years in a related field and a Bachelor’s Degree although a Master’s Degree may substitute for additional years of experience. Duties and Responsibilities: · Under the supervision of the Administrator, and in partnership with AEDA this position markets Richmond County to businesses, site selectors, investors, developers and economic development partners · Maintains a database of projects and leads using the appropriate software · Monitors capital projects focused on economic development · Coordinates and develops programs and projects that support commercial, office, and industrial development; workforce development; and small business development initiatives · Responds to Requests for Information from partners and others, as well as prepares incentive proposals when necessary · Develops and maintains close relationships with key industry leaders and partners in the county to support business attraction and retention efforts · Collect and Assess Data as needed for economic development projects in partnership with the AEDA · Develops new programs in partnership with the Administrator and AEDA President · Coordinate activities between the AEDA and DDA · Coordinate real estate with County and AEDA/Partners Position Type and Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand. Travel: 5-10% out of state travel, as well as travel to regional meetings Qualifications & Skills: · Bachelor’s degree required; Master’s degree preferred Page 2 of 2 · Three to five years of prior project management experience in an economic development organization or a similar position focused on capital and/or special projects · Experience designing new programs to support business attraction preferred · Proficient in the Microsoft Suite, as well as CRM expertise · Organized and detail-oriented · Strong communication skills both oral and written · Expert problem solver · Strong networking ability · Self-motivated · Prior Data Analysis Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Administrative Services Committee Meeting 7/27/2021 1:20 PM Manager of Economic Development & Innovation postion Department:Administrator Presenter:Administrator Donald and Augusta ED Director Cal Wray Caption:Motion to approve one (1) new full-time position, Manager of Economic Development & Innovation, in the Administrator’s office. Background:Under the administrator’s direction, this position will develop, recommend, promote and implement the goals, strategies, policies for economic development activities in collaboration with the Augusta Economic Development Authority, Augusta CVB, Augusta DDA, and the Fort Gordon Alliance among others. This role will ensure collaboration in promoting the economic base and financial stability of Richmond County and assure that all economic development stakeholders develop and promote a strong and sustainable community with quality jobs in line with the vision of the Augusta Commission. The role also will lead real estate coordination efforts on behalf of the County/Commission in collaboration with Central Services. This position is funded through an allocation of $60,000 in Augusta, GA government fiscal years 2021 and 2022 from the Augusta Economic development authority for salary, equipment, and outreach. Additionally, it is supplemented by reclassifying the vacant Part-time Administrative Assistant I in Central Services Administrative Services Grade 8. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Administrative Services Committee Meeting 7/27/2021 1:20 PM New Positions in Utilities Metering Department:Utilities - Wes Byne, Director Presenter:Wes Byne, Director Caption: Approve New Positions for Metering. Background:Our metering division is in a human resource crisis that started with COVID related shut-downs and continuing issues such as Military Leave, Medical Leave, FMLA, Worker’s Comp, Leave Without Pay, regular sick leave, training inefficiencies due to excessive position turnover and badly needed vacations. In the last year we have had about 40% turnover in our meter reading group. The resulting worker shortages have had a major ripple effect throughout the division. This group has been working on Saturdays to try to keep up, but the reliable employees have become burned out trying to keep up with this pace. We have fallen significantly behind in reading our routes, which has created the need to, at times, estimate certain billing cycles in order to get the billing out on a timely basis. We read and bill about 67,000 active accounts per month. This means fully- staffed each meter reader averages about 4,800 meters read per month, or about 240 per workday. That does not include rereads, which require a special trip to each individual location to be reread, and is very inefficient and time consuming. Currently about 70% of our meters are electronically read, which means the reader may walk by or drive by to pick up those reads, assuming there are no equipment issues. Both of our Supervisors are reading along with their Supervisory duties to ensure all meters can be read and billed in their allotted time frame. We are also considering restructuring the due dates to make our schedule more manageable. Analysis:Below we have listed the normal Full Time Equivalents (FTE’s) for each section of our Metering/Billing division and the approximate FTE’s unworked since 2020. This recap clearly shows that this division has been decimated with lack of personnel. Budgeted Annual FTE’s Meter Reading 16 (2 Supervisors) Meter Technology 2 Billing & Admin 7 Customer Service 12 Absent Annual FTE’s Meter Reading 1.6 Military leave 2.0 Vacancies 1.5 Worker’s Comp Billing & Admin 1.3 Medical/FMLA Customer Service 2.0 Vacant .5 Medical/FMLA In Meter Reading we have been short by more than 5 FTE’s since COVID, a significant part of our total staff and that does not include various shut downs for COVID. In Billing/Admin and Customer Service, it has been about 20% understaffed. This has also created the following issues as it relates to other sections of this Division. Meter Technology – We believe this group is the key to making this whole division run more smoothly. This group was designed to keep all the electronic devices (endpoints) working properly, so there are fewer rereads and fewer billing problems. This, in turn, means less work for the overworked meter readers, and far fewer customer service calls with complaints about high bills usually due to misreads, inexperienced meter readers or malfunctioning endpoints. Although the two employees in this group have not had any attendance issues, they have been regularly pulled from their normal job duties to assist with meter reading. When they can’t do their job, it creates more work for everyone else. We have been trying to add more and more electronically read meters, with the ultimate goal of a completely automated system, but we need this group to be able to also replace older meters with the newer technology. We could easily keep two or three more people busy in this group with over 20,000 meters left that will eventually need to be replaced along with the regular maintenance of endpoints, usually caused by damage to wiring. This group is the future of meter reading in Augusta. Billing & Admin – Being short-staffed, it is more difficult to do a proper job of reviewing and editing thoroughly to catch billing errors. This can include zero reads (indicating an endpoint issue and the need to create a WO) or abnormally high reads. The focus at this time is always to just be sure at a minimum to get the billing done on time. The management of this group has been working long hours to maintain continuity during these staffing shortages, but fatigue from the operation is occurring. Customer Service – A significant number of customer calls are related to high bills, and the majority of those are related to customer plumbing issues, sprinkling, misreads, or an endpoint that is not working correctly, which can cause underbilling for several months if not caught right away. This leads to a very high “catch up” bill which is a Customer Service problem and a very difficult situation to explain to customers. We recommend creating a PG 16 Revenue Management Supervisor position and an additional PG 12, Meter Specialist Senior for this group. These positions have been identified in previous analysis of staffing. That would give us one Supervisor and three Specialists who would work exclusively on maintaining endpoints and replacing meters to improve technology and billing accuracy. In addition, we feel we need to add three PG 7 Meter Reader I positions to replace the manpower that is currently being generated by pulling these two current Technology employees, plus an additional position to alleviate the problems caused by absenteeism and turnover. Once the Meter Reading group is fully staffed again, we plan to transition these new positions to a role of replacing meters with the ultimate goal of having all of our meters electronically read with properly functioning endpoints. Financial Impact:Total request is for five new positions, total annual estimated salary budget of $147,693.00, plus approximately $66,500 annually for employee benefits. Alternatives:None recommended. Recommendation:Approve New Positions for Metering Funds are Available in the Following Accounts: from budgeted operational account 506043520-5311310 REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM Sexual Harassment Policy. Department:ARC Human Resources Department Presenter:Director Anita Rookard Caption:Sexual Harassment Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM Social Media Policy Department:Human Resources Department Presenter:Director Anita Rookard Caption:Social Media Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM Substance Abuse Policy Department:Human Resources Department Presenter:Anita Rookard Caption:Substance Abuse Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Page 1 of 2 Draft Anti-Bullying Policy 6-20-2018 ANTI-BULLYING POLICY Purpose The purpose of this policy is to communicate to all employees that Augusta, Georgia, fosters a productive and respectful workplace environment where all forms of harassment, including workplace bullying, are prohibited. Augusta, Georgia, strives to promote a healthy and congenial workplace environment. Definitions Under this policy, “workplace bullying” is defined as persistent, malicious, deliberate, and severe mistreatment that harms, intimidates, offends, degrades, or humiliates an employee in the workplace. Workplace bullying may manifest as one or more of the following behaviors: 1) abusive conduct; 2) threatening or intimidating behavior (verbal or physical); 3) humiliating or embarrassing behavior (verbal or physical); 4) work interference or sabotage that impedes work performance or prevents work from being completed or performed; 5) exploitation of a known psychological or physical vulnerability; and 6) workplace violence. “Abusive conduct” – employee acts and/or omissions that a reasonable person would find hostile, based on the severity, nature, and frequency of the employee’s conduct, including, but not limited to: repeated infliction of verbal abuse such as the use of derogatory remarks, insults and epithets; verbal or physical conduct of a threatening, intimidating or humiliating nature; the sabotage or undermining of employee’s work performance; or attempts to exploit an employee’s known physical vulnerability. A single act normally shall not constitute abusive conduct, but an especially severe and egregious act may meet this standard. “Assault” – to attack someone physically or verbally, causing bodily or emotional injury, pain and/or distress. This might involve the use of a weapon, and includes actions such as hitting, punching, pushing, poking, or kicking. “Intimidating behavior” – threats or other conduct that in any way create a hostile environment, impair departmental operations, or frighten, alarm, or inhibit others. Verbal intimidation may include making false statements that are malicious, disparaging, derogatory, disrespectful, abusive, or rude. Page 2 of 2 Draft Anti-Bullying Policy 6-20-2018 “Threat” – any oral or written expression or gesture that would be interpreted by a reasonable person as conveying intent to cause physical harm to persons or property. “Workplace violence” – any action, whether verbal, written, or physical aggression, that is intended to control, cause, or is capable of causing injury to oneself or other, emotional harm, or damage to property. Specific examples of workplace bullying may include, but are not limited to, the following: · Repeated infliction of verbal abuse, such as personal insults, epithets, and obscene, verbal gestures; · Conduct that a reasonable person would find hostile, offensive, and unrelated to the employer’s legitimate business interests; · Physical assault or threats of physical assault; · Unwanted physical contact, physical abuse or threats of abuse to an individual or an individual’s property (defacing or marking up property). Reporting Individuals who believe they have experienced conduct that violates this policy, or who have concerns about such matters, should report their complaints verbally or in writing to his or her supervisor, the Human Resources Director or a Deputy Administrator. Individuals should not feel obligated to report their complaints to their immediate supervisor first before bringing the matter to the attention of one of the other designated individuals identified above. Disciplinary Action Violation of this policy may result in discipline, including termination, and may require the employee to be immediately removed from the workplace. Any violation of this policy that rises to the level of a criminal act shall be turned over to the proper law enforcement agency. Individuals who are found to have used this policy to make false allegations against other employees or persons may be disciplined and/or terminated. Administrative Services Committee Meeting 7/27/2021 1:20 PM Anti Bullying Policy Department:HR Department Presenter:Anita Rookard Caption:Proposed Anti-Bullying Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: June 3, 2021 Augusta Ga Human Resources Department Adding and Improving Augusta employee incentive programs Problem Statement In a recent employee survey 21.45% disagree that employees receive recognition and application for their abilities, efficiency and good work done. The current Employee Incentive awards program has not been reviewed since 2011. Our current programs are Years of Service, Employee of the Month, Employee of the Year and Retirement Recognition. The employee incentive awards program doesn’t provide low to no cost programs or additional morale boosting opportunities or fun activities for employees. Proposed solution FY2022 should build on what we currently have with additional programs of perks, rewards and fun activities. Human Resources has a list of 16 employee incentive programs that would be a great addition to what we currently have. Augusta Perks, Communal Work Space- Outdoor Atrium, Safety Awards, Attendance Awards, Employee Appreciation Week, Company Picnic, Summer sports tournaments, Bring your child to work Day (April 22) National Holiday, Augusta Apparel shop, Volunteer Leave (48 hours year), Purchasing Power Program-(Buy now Pay later) https://www.purchasingpower.com/how-it-works End of year Employee Bonuses. Note: Human Resources is not recommending all 16 programs but, a combination of low cost and fun activities that would add value long term. Value With additional employee incentive programs, it has been proven nationally that behavior and attitude change with employees. Upgrading our incentive programs boost productivity, reduce absenteeism, increase employee retention and builds trust within the organization. Recommendation Safety Awards (Risk Management) Company Picnic Purchasing Power Program-(Buy now Pay later) Volunteer (Participation in the community) Leave Incentive (48 hours year) Augusta Perks (Discounts from businesses in Augusta and the CSRA) Employee Appreciation Week Page 2 Communal Work Space (Outdoor Atrium) Administrative Services Committee Meeting 7/27/2021 1:20 PM Employee Incentive Program Department:Human Resources Presenter:Director Anita Rookard Caption:Employee Incentive Program. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Executive Recruitment Firm Summary FGP International: For over 35 years, Find Great People (FGP) has been a nationally recognized executive recruitment firm with a talent platform inclusive of C-level search, management recruitment and talent consulting including proven capabilities in the government, philanthropic, non-profit, P3, and higher education search space. Headquartered in Greenville, SC, with satellite offices in Columbia, SC and Nashville, TN, FGP works across the country with clients ranging from public companies, and high growth, privately held businesses to academic institutions, non-profit organizations and government entities in 44 states. Executive Searches for City/County Administrators or Managers include:  City of Greenville, South Carolina City Manager Director of Economic Development  City of Sandy Springs, Georgia City Manager  Richland County of South Carolina County Administrator, Deputy Director of Utilities  County of Lexington, South Carolina Fire Chief, Director of Procurement  City of North Augusta, South Carolina Director of Planning and Development, Human Resources Manager  Aiken County, South Carolina Director of Planning and Development, Human Resources Director Although awards don’t define an organization, we are fortunate to have been recognized by Forbes in the client nominated list of America’s Best Executive Recruitment Firms (#73 of 200), one of the 100 largest privately held companies in the SC 100 (three years),  Consulting Team: Steven K. Straus, Ph.D., Heather A. Lee, Ph.D., Thomas M. Moss, MPA, Korrel Kanoy, Ph.D. Steve Straus has been a long-time member and frequent presenter with the NC City and County Managers Association. For 26 years he has taught in the Masters of Public Administrative Programs at NC State University and UNC Chapel Hill and has served on the faculty at the School of Government at UNC- Chapel Hill. He has published in the leading public sector journals. Project Methodology:  Conduct job and organizational analyses.  Build a candidate profile and post written job advertisements in leading professional journals, newspapers, and websites.  Conduct targeted recruitment of leading candidates.  Conduct initial (first) level screen of candidate applications/resumes.  Conduct second level screening Video interviews  Emotional Intelligence (EQi) testing  Electronic survey questions (short essays on accomplishments)   Design hiring process  Recruit assessors to evaluate the candidates  Conduct selection exercises to evaluate the (up to 5) finalists  Facilitate final evaluation process by assisting the Mayor and Commissioners in developing final evaluation strategies and structuring the panel interviews:  Facilitate thorough background investigations  Provide executive coaching to the successful candidate Developmental Associates, our approach has three goals with respect to recruitment, screening, and selection. Developmental Associates uses multiple recruitment methods including targeting individuals, placing ads in leading professional websites and journals, relying extensively on social media, and connecting with our national network through NEOGOV – the leading public sector technology solution for recruitment and selection in the United States. Fee Structure: Administrative Services Committee Meeting 7/27/2021 1:20 PM Executive Recruitment Summary Department:Human Resources Presenter:Director Anita Rookard Caption:Executive Recruitment Summary Draft. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 7/27/2021 1:20 PM Discuss addendum agenda items Department:Augusta Commission Presenter:Commissioner Ben Hasan Caption:Discuss addendum agenda items. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 7ll4l202l ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman; B. Williams, member. Absent: Hon. Frantom, member. ADMINISTRATIVE SERVICES 1. Motion to approve the location of the historical marker honoring Augusta's Item African American caddies and the COVID-l9 memorial plaque. Action: Approved Motions f#:"' Motion Text Made By Seconded By Motion to Approve approve. Motion Passes 2. Motion to due to the fact that purchases on the individual purchase orders will Item exceed $25,000.00 per order. The following annual bid item:Utilities Action: Department - 2l-066 - Warehouse Inventory Supplies. Approved Commissioner Commissior 3-0. Fruncine Scott Bobby wilil;;, Passes Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes Made By Seconded By Commissioner Commissioner 3_0. Bobby Williams Ben Hasan Motion Result Motion Result Passes furnishings responsive the amount Item Action: Approved 3. Motion to approve bid award contract to furnish and install new for the newly renovated Law Department Building to the lowest bidder, Modern Business Workplace Solutions of Augusta, GA, in of $147,632.43. (Bid Item #21-17l) seconded By Motion Result Motion to delete this Delete item from the agenda. commissioner commissioner Motion passes 3-0. Bobby Williams Francine Scott Passes 4. Presentation of projects administered by the Augusta Georgia Counties Item Internship Program (GCIP) participants. Interns will present their lasting Action: contributions and research in support of Augusta's efforts to deliver economic None development, marketing and communications, finance, performance and government. Made Seconded MotionBy By Result Presentation was made by the interns. 5. Motion to approve and allow (thru HRs normal hiring process) the addition of ltem one (l) new full-time position, to be named Administrative Assistant III, to the Action: department of Housing and Community Development. Approved Motions fr'J:'" Motion rext Motions f#:'" Motion rext Motions f#:"" Motion rext Made By Made By Seconded By Motion Result Motion to approve with the correction of Commissioner Approve ExecutiveRecruitment Bobby Summary Draft. Williams Motion Passes 3-0. Motion to Receive as Community Development Motions Motion Motion Text'l'ype CommissionerF.;;;#i; Passes 6.Information an update from the Housing and Item Department (HCD) on Beacon Station. Action: Approved Made Seconded Motion By By Result It was the consensus of the committee that this item be received as information. 7. Motion to approve a request for Augusta, Georgia to enter in to a Item Memorandum of Understanding (MOU) with the Augusta Housing Authority Action: (AHA) to support the acceptance of up to 155 Emergency Housing Vouchers, Approved from the U.S. Department of Housing and Urban Development (HUD), through the Augusta Housing Authority and in partnership with the HUD recognized Coordinated Entry project sponsor, CSRA EOA, Inc. In order to meet FilID's submission requirement, the community must have an MOU in place between AHA, Augusta, GA and CSRA EOA, Inc. as the designated Coordinated Entry project sponsor for the community. Also, authority for the Mayor to execute this MOU as Augusta, Georgia's Certi&ing Official is included in this request. 8. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with Capitalrise, LLC to develop new construction of one (l) Approved single family unit. Motions Motion-"""" Motion Textr ype Motion to Approve approve. Motion Passes Motions Motion Nlotion TextI ype Motion to Approve approve. Motion Passes Commissioner Commissioner h 3-0. Bobby Williams Francine Scott rasses Made By Seconded By Made By Seconded By Motion Result Motion Result Commissioner Commissioner h 3-0. Bobby Williams Francine Scott rasses 9. Motion to approve Housing and Community Development Department's ltem (HCD's) request to provide Laney Walker/ Bethlehem Revitalization Funding Action: to contract with Capitalrise, LLC to develop new construction of one (1) Approved single family unit. Motions Motion Motion Text Type Motion to Approve approve. Motion Passes 3-0. Motions Motion Motion Textr'ype Motion to approve a _-._-^__- receiving this item asADDTOVC'-rr--'- information. Motion Passes 3-0. 12. Employee Incentive Program. Motions Motion Motion Textr ype Motion to delete this item from the agenda Delete and refer back to the next meeting. Motion Passes 3-0. Made By Seconded By Commissioner Commissioner Bobby Williams Francine Scott Passes Seconded By Motion Result Motion Result Item Action: Approved Item Action: Rescheduled 10. Motion to approve four (4) Rehabilitation projects. Motions Motion Motion Textlype Motion to Approve approve. Motion Passes 3-0. Made By Seconded By Motion Result Commissioner Commissioner Bobby Williams Francine Scott Passes 11. Motion to Receive as Information an update from Housing and Community Item,' Development and United Way of the CSRA on the Emergency Rental Action: Assistance Program. Approved Made By Commissioner Bobby Williams Made By Commissioner Bobby Williams CommissionerF,#;;i; Passes seconded By f"".tjil Commissioner Francine Scott Passes 13. Executive Recruitment Summary Draft. Motions Motion Motion Text'r'ype Motion to delete this item from the agenda and refer it back toDeletethe next committee meeting. Motion Passes 3-0. 14. Proposed Anti-Bullying Policy. Motions Motion Motion Textrype Motion to delete this item from the agenda Delete and refer it back to the next meeting. Motion Passes 3-0. 15. Sexual Harassment Policy. Motions Motion Motion TextI ype Motion to delete this item from the agenda Delete and refer it back to the next meeting. Motion Passes 3-0. 16. Social Media Policy. Made By Seconded By Commissioner Bobby Williams Commissioner Francine Scott Passes Motion Result Item Action: Rescheduled Item Action: Rescheduled Item Action: Rescheduled Item Action: Rescheduled Made By Commissioner Bobby Williams Seconded By Motion Result Commissioner Francine Scott Passes Made By Commissioner Bobby Williams Seconded By Motion Result Commissioner Francine Scott Passes Motions f#:" Motion Text Made By seconded By f.'rlil Motion to delete this item from the agenda Commissioner Delete and refer it back to Bobby s'"-ltt:"-"-t: passes the next meeting. Williams lranclne scott Motion Passes 3-0. 17. Substance Abuse Policy. Item Action: Rescheduled Motions ffit:" Motion Text Made By seconded By Htjil Motion to delete this item from the agenda Commissioner Delete and refer it back to Bobby s"*yt:"-lt: passes the next meeting. Williams i'ranclne scott Motion Passes 3-0. 18. Motion to approve the minutes of the Administrative Services Committee Item held on June 8, 2021. Action: Approved Motions Motion rr L, m Motion- ------ Motion Text Made By Seconded By'l'ype ----- -J ---""'-'-r Result Motion to Approve uppro*.- Commissioner Commissioner Motion passes 3_0. Bobby williams Francine Scott Passes 19. Discuss City Job Fair/Grow Project. (Requested by Commissioner Jordan ItemJohnson) Action: Approved Motions Motion Motion Text Made Seconded Motion'r'ype By By Result It was the consensus of the committee that this item be received as information. 20. Discuss evictions in Augusta-Richmond County. (Commissioner Jordan ItemJohnson) Action: Approved Motions []j*1"" Motion Text Made By seconded By Motion'l'ype - ----- -'t *-------- -" Result Motion to approve ^ receiving this item as commissioner commissionerApprovernrorrnaron. - BobbY ;#i;;i; Passes Motion passes 3_0. williams Francine Scott 21. Motion to approve donating $5,000 to Code Calloway Inc. for thefu 2021 ltem Back to School Festival and to approve the Administrator's Office Action: assigning relevant departments to discuss ways Code Calloway Rescheduled programming can be implemented in city owned community/recreation centers, parks, and appropriate housing and community development projects. (Requested by Mayor Hardie Davis, Jr.) Motions Motion rr .. Made Seconded Motionrvlotion TextType By By Result It was the consensus of the committee that this item be added to the agenda. Motions ffi':'" lo;T"' Made Bv Seconded ffiiil ^ Motion to Commissioner Dies for lackADDTOVE- -rr- - '- approve. Bobby Williams of Second Motions ffit:" Motion Text Made By Seconded By f""rtil Defer Motion to refer this Commissioner Commissioner Passes item to the Bobby Ben Hasan Administrator to Williams come back with a recommendation on July 21. Motion Passes 3-0. 22, Explore the feasibility of on-site, contracted operation childcare for city Item employees. (Requested by Mayor Hardie Davis, Jr.) Action: Approved Motions Motion Made Seconded Motion i;. - Motion Text By By Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Motion;-""- Motion Text Made By Seconded ByType Result Motion to refer this item to the Administrator to l Derer LHffi *lffJmaner S36t"ton.' commissioner and report back to the williams Francine Scott Passes Commission on luly 21. Motion Passes 3-0. 23. Amend the local small business opportunity program ordinance to allow for Item the creation of minority, women, veteran, and disability-owned business Action: enterprise goals. (Requested by Mayor Hardie Davis, Jr.) Approved Motions Motion Made Seconded Motion- - ---- Motion TextType By By Result It was the consensus of the committee that this item be added to the agenda. Motions Y:]'" Motion Text Made By Seconded By Motion Type ---*'---- -'t Result Approve Motion to approve Commissioner Commissioner Passes authorizing the Law Bobby Ben Hasan Department to Williams investigate what is currently in the ordinance and have the Compliance Director make a presentation to the next committee meeting. Motion Passes 3-0. 24. Open Records documents and final DRAFT version of the credit card Item ordinance, resolution, and user agreement. (Requested by Administrator Action: ApprovedOdie Donald, II) Motions Motion Motion Text Made Seconded MotionrYPe By By Result It was the consensus of the committee that this item be added to the agenda. Motions f#:" Motion Text Made By seconded By Htjil Motion to approve the open records policy Commissioner A Approve process and the credit Bobby :'r""TffitJf".::i passes card policy. Williams r Motion Passes 3-0. www.augustaga.gov Administrative Services Committee Meeting 7/27/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on July 14, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: