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Home My WebLink About2021-06-08 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 6/8/2021 ATTENDANCE: Present: Hons. Hasan, Chairman; Scott, Vice Chairman; B. Williams, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ADMINISTRATIVE SERVICES 1. Motion to approve the purchase of one animal transport truck, at a total cost of $47,766.00, to Allan Vigil Ford for the Animal Services Department (Bid #21- 150). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 2. Motion to approve the purchase of one 15-passenger van, at a total cost of $37,430.00, to Wade Ford for the Juvenile Court (State Contract – SWC 99999-SPD-ES40199373-0009). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 3. Motion approve the purchase of four Dodge Chargers for the Marshal’s Office at a total cost of $130,668.00 from Thomson Motor Centre (Bid 20- 242). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 4. Update from the Administrator regarding Blight Ordinance. (Deferred from May 18 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 5. Discuss P card purchases vs credit card purchases and what accountability measures are in place. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to refer the matter of the P card policy and the legislation from 2016 to the Attorney and the Administrator for review and development of a policy. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 6. Request to authorize the Administrator’s Office to facilitate the development of a strategic plan for the City of Augusta. (Donald/Carl Vinson Institute of Government) (Requested by Administrator Donald - referred from the May 25 Administrative Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Francine Scott Passes 7. Discuss displaced families. (Requested by Commissioner Ben Hasan)Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to authorize Housing & Community Development to work with the Augusta Housing Authority under the direction of the Administrator to work on the issue of identifying housing options for displaced families. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Francine Scott Passes 8. Motion to approve the minutes of the Administrative Services Committee held on May 25, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 9. Update regarding the presentation by SLA Labs at the last committee meeting regarding their request for a "letter of support” from the Commission. (Deferred from May 25 Administrative Services Committee) Item Action: Rescheduled Motions Motion Text Made By Seconded By Motion Type Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 10. Discuss the acceptance of Nationwide Group Flexible Purchase Deferred Fixed Indexed Annuity. (Time sensitive) (Requested by HR Director Anita Rookard) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 11. Award the contract to furnish and install new furnishings for the newly renovated Law Department Building to the lowest responsive bidder, Modern Business Workplace Solutions of Augusta, GA, in the amount of $147,632.43. (Bid Item #21-171) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Ben Hasan Passes 12. Motion to allow Boards, Authorities and Commissions who are not meeting in the Commission Chamber to resume their meetings in person. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve allowing the Boards, Authorities and Commissions who do not regularly use the Commission Chambers to return to in-person meetings effective June 14, 2021. Motion Passes 3-0. Commissioner Francine Scott Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 6/8/2021 1:20 PM Attendance 6/8/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Monday, March 29, 2021 @ 11:00 a.m. via ZOOM Meeting ID: 980 7093 1053 Passcode: 309404 for furnishing for: Bid Item #21-147 2021 15 Passenger Van – Augusta, GA – Central Services Department – Fleet Main. Bid Item #21-150 2021 Animal Transport Truck – Augusta, GA – Central Services Department – Fleet Main. Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 12, 2021 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 18, 25, March 4, 11, 2021 Metro Courier February 18, 2021 OFFICIAL Page 1 of 1 0 Vendors Allan Vigil Ford Lincoln 6790 Mr. Zion Blvd. Morrow, GA 30260 Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2022 Make FORD Model F250 Year 2021 Make SWAB WAGON Model ARF. 95 Bid Price $47,766.00 9.01 4 Wheel Drive 2 WHEEL DRIVE DEDUCT $2,250.00 Proposed Delivery Schedule Sep-21 9.00 Option Item Total Number Specifications Mailed Out: 63 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 0 Total packages submitted: 1 Total Noncompliant: 0 Chassis Bid Item 21-150 2021 Animal Transport Truck For Augusta, GA - Central Services - Fleet Division Bid Due: Monday March 29, 2021 @ 11:00 a.m. Body APPI.:)iDIX II ITEPLA CE}TE}.'I. EVALI.. ATION FOR}, t---- . [)epartnrcnl \anre:, ,',rg Ke 1 : Vchiclc [)escription:i__I Assig,rcd L.sr': iThc rruck is uscd to trrnspon srray animals ro the Aninrol Scniccs Dcpartntcnt. I S ignature of Director/Dlectd Official : ;\nimal-Scn ices l0l-01-9110_ 2010 Ford F350 1 I I I Purchasc Date: Purchase Price: Currcnt Mileage: r 0/ I 2/2009 s20.497 I 74.r t2 Dctails I 74. I I 2/l 0,000= I 7Miles/Hours T1'pc of Scrvice M&R Cost Reliability Condition Total Score 27 .ly!!1g!rry!.. lork S I 4.756.80 in total rcpair orde$ .4yggg9_9f glce a quaalel Avera8le wear lor age and use Qualifies for replaccmenr Fleet Manager Recommendation: Replace asset with a new Ford animal transport truck. The vehicle meels $e needed l25k milcagc rcquircntent lor replacement of Public Safcty Vehicles. F'unding Source: SPLOST VII Public*SakgVchicles Fleet Managcr Approval: Ccntral Scrviccs Direcmr Approval: Planned Rcplacemenl Year: 21-150 Year: 2021 Make: FORD Model: F250/SWAB WAGON DELIVERY:9/1/2021 Base Price Including all options $47,766.00 9.01 4-Wheel drive 2-WHEEL DRIVE DECUT $2250.00 Total $47,766.00 FOR ALL DEPARTMENTS-ANIMAL TRANSPORT TRUCK - BID OPENING 3/30/21 @ 11:00 ALLAN VIGIL FORD LINCOLN Administrative Services Committee Meeting 6/8/2021 1:20 PM 2021 - Animal Services Truck Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:Motion to approve the purchase of one animal transport truck, at a total cost of $47,766.00, to Allan Vigil Ford for the Animal Services Department (Bid #21-150). Background:The Animal Services Department requests the replacement of asset number 209176, a 2010 Ford F250 with 174,112 miles, used to transport stray animals. If approved, the replaced asset would be sold as surplus utilizing the GovDeals.com site. The vehicle evaluation is attached. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Animal Transport Truck (Bid #21-150). Invitations to Bid were sent to 63 vendors with one vendor responding. Bid #21-150, Animal Transport Truck – Allan Vigil Ford – $47,766 Financial Impact:1 – 2021 Ford F250 Animal Transport Truck @ $47,766 (SPLOST VII – Public Safety Vehicles 329-03-1310/54-22110) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the purchase of one animal transport truck, at a total cost of $47,766.00, to Allan Vigil Ford for the Animal Services Department (Bid #21-150). Funds are Available in the Following Accounts: SPLOST VII Public Safety Vehicles (329-03-1310/54-22110) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL Page 1 of 1 VENDORS Attachment B E-Verify Number SAVE Form Year Make Model Approximate Delivery Schedule Exceptions 5.01 15 Passenger Van w/ Medium Roof 5.02 15 Passenger Van w/ High Roof 6.01 Amber Emergency Light 15 Passenger Van: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 10 Total packages submitted: 0 Total Non-Compliant: 0 5.00 Vehicle Requirements: 6.00 Outfitter Specialty Items Installed: Bid Opening Bid Item #21-147 2021 15 Passenger Van for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Monday March 29, 2021 @ 11:00 a.m. NO BIDS RECEIVED Order Code Chassis Price Total Order Code Body / Equipment Price Total 99G 3.5L V6 EcoBoost Engine 1,798.00 0.00 942 Day Time Running Lights 43.00 0.00 99A 2.0L I4 Diesel Engine (na w/AWD)3,827.00 na 64H Full Wheel Covers 34.00 0.00 98E Manual Regen for Diesel 359.00 0.00 64G Styled Aluminum Wheels 667.00 0.00 98B Biodiesel Prep Pkg 301.00 0.00 60C Cruise Control 309.00 0.00 *2*All Wheel Drive 4,695.00 0.00 1 68H Running Board, side door only 297.00 297.00 41H Engine Block Heater 72.00 0.00 68L Power Run Bd, side door only (60C)891.00 0.00 96V 8 Passenger Seating (na LR)(309.00)0.00 68J HD Running Boards (Both sides)628.00 0.00 96S 14 Passenger Seating (na 99A)1,433.00 0.00 655 Extended Range Fuel Tank 274.00 0.00 1 96P 15 Passenger Seating (na 99A)1,433.00 1,433.00 53B Trailer Tow/w Wiring 460.00 0.00 59A 60/40 Side Door (LR only)152.00 na 67D Trailer Brake Controller (60C)387.00 0.00 1 X2C Medium Roof 3,766.00 3,766.00 41C Lane Keeping Alert (60C)356.00 0.00 X2X High Roof 5,215.00 0.00 68B Remote Start (na w 99A)475.00 0.00 65C Pwr Slide Side Door (MR only)954.00 954.00 96C Interior Upgrade 1,419.00 0.00 302A XLT Package Upgrade 1,880.00 0.00 18D Exterior Upgrade 342.00 0.00 1 16E Vinyl Floor Covering ilo carpet 59.00 59.00 58V AM/FM/SYNC 3 w/ 4" Screen 267.00 0.00 1 86N All Weather Floor Mats 92.00 92.00 58X AM/FM/SYNC 3 w/ 8" Screen 393.00 0.00 X7L Limited Slip Rear Axle 309.00 0.00 584 AM/FM/SYNC 3/Navigation 1,170.00 0.00 21M Ebony Cloth Seats 95.00 0.00 59D Perimeter Alarm 148.00 0.00 21R Power Driver/Passenger Seats 948.00 0.00 52*Speed Limiting (65,70,75 mph)76.00 0.00 63C HD Alternator 220Amp 248.00 0.00 61D Front/Rear Camera (58X)1,087.00 0.00 63E Dual HD Batteries 280.00 0.00 55A Upfitter Interface Module 244.00 0.00 90C 110v Inverter 150 Watt (63E)96.00 0.00 0.00 542 Power Heated Mirrors 154.00 0.00 0.00 544 Trailer Tow Power Heated Mirrors 214.00 0.00 0.00 65A BLIS w/ Trailer Coverage (544)571.00 0.00 0.00 43B Back Up Alarm 120.00 0.00 0.00 43R Reverse Sensing 284.00 0.00 0.00 94A Side Sensing 455.00 0.00 0.00 94B Enhanced Park Assist 585.00 0.00 0.00 57N Rear Window Defogger 166.00 0.00 0.00 92E Privacy Tinted Glass 646.00 0.00 0.00 1 57G High Cap Front/Rear Air/Heat 817.00 817.00 0.00 91B Auto Headlights 34.00 0.00 0.00 55D Fog Lamps 100.00 0.00 0.00 86F 2 Extra Laser Cut Keys 71.00 0.00 0.00 1 AKR Additional Keys w Remotes 295.00 295.00 ADA / Mobility Systems 0.00 52C Remote Keyless Keypad 129.00 0.00 available. MR / HR Only 0.00 Tag & Title 75.00 0.00 Base Vehicle Total Chassis options 1 - 120.00 Total Body options 2 - 120.00 Delivery Charge BY School Bus Yellow 3 - 150.00 Metallic Paint PQ Race Red 4 - 110.00 Total Each YZ Oxford White 5 - 120.00 # Units for order UM Agate Black Metallic $192 6 - 120.00 Total for Order / PO FK Diffused Silver Metallic $192 7 - 145.00 J7 Magnetic Metallic $192 8 - 170.00 Agency Contact AW Kapoor Red Metallic $192 9 - 170.00 Phone N1 Blue Jeans Metallic $192 10 - 220.00 Agency UX Ingot Silver Metallic $192 11 - 200.00 1 200 Address W6 Green Gem Metallic $192 12 - 280.00 Rev 9.30.19 200.00 37,430.00 GA Statewide Contract 99999-SPD-ES40199373-0009 S12 Transit Van 12 / 15 Passenger WADE FORD Government Sales 3860 South Cobb Dr Smyrna, GA 30080 Roger Moore Phone (678) 460-3881 FAX (770) 433-2412 email: rogermoore@wade.com X2Y, 148" WB, 3.5L V6, 301A pkg, Low Roof, 148 WB, Vinyl Seats, Front AC, Power Group, AM/FM, Sliding Side Side Door 0.00 Delivery Region PAINT COLORS 37,430.00 29,517.00 7,713.00 Administrative Services Committee Meeting 6/8/2021 1:20 PM 2021 - Juvenile Court Van Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:Motion to approve the purchase of one 15-passenger van, at a total cost of $37,430.00, to Wade Ford for the Juvenile Court (State Contract – SWC 99999-SPD-ES40199373-0009). Background:The Juvenile Court requests the acquisition of one 15 passenger van to support the THRIVE program. This is an after school program designed to assist young school age children with their education as ordered by the Juvenile Court. One van was approved and purchased last year to support this program; due to program expansion an additional van is needed to meet the needs of the Court. To assist in accommodating the program requirements of two vans, a Fleet van is being used in the interim. As this Fleet van is designated as transport for employees traveling out of town, this creates a conflict when out of travel for out of town training is required. Analysis:The Procurement Department published a competitive bid using the Demand Star application for 15 Passenger Van (Bid #21- 147). Invitations to Bid were sent to 18 vendors with zero vendors responding. Therefore, a request to utilize State Contract #SWC 99999-SPD-ES40199373-0009 Transit Passenger Van was submitted and approved by Procurement. State Contract - #SWC 99999-SPD-ES40199373-0009 Transit Passenger Van – Wade Ford – $37,430 Financial Impact:1 – 2021 Ford Transit Passenger Van @ $37,430 (SPLOST VII – Public Safety Vehicles 329-03-1310/54-22110) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation: Motion to approve the purchase of one 15-passenger van, at a total cost of $37,430.00, to Wade Ford for the Juvenile Court (State Contract – SWC 99999-SPD-ES40199373-0009). Funds are Available in the Following Accounts: SPLOST VII - Public Safety Vehicles - (329-03-1310/ 54.22110) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission APPENDIX II R,EPLI\CEI}IENT EVALUATION F1ORM ArsGt Informrdon Departtent Narne: OrgKC/: Vchiclc [lescription: Marshalb Ofhce Datc: 4D7n02t AssotNunbGr 20t120 l0l{t-2610 200t Chcvmlct Assigped Use: asslgncd to a Marhsal's peputll; scncs court documents, condrrcs lit6 invcstigatioos, prves evicton noticcs, and reqponds to omergency siautions as aprp,ropriate. ./.o SignaturE of Dircctor/Eloded Official (*r,ffi hrchasc Dato:82U08 PurchascPricc: $ 18,137.00 CurrcntMiloagc: -**W- Rcphccucrt CtltGrh Soorins 4l% ofpurchase price Arrcragc oncc a rnontt minor dingdlcratdtcs Qrulifics for rcplac€rnalt MilcdHorns T1rye Servicc M&RCost Reliability Csrdition Totrl Score Score l4 23 143,1lE milcs driven Floot Managcr Rccommcndstion: This vohiclc excoads the Public Safay uieria for rcplaceincnt ar t25,000 milcs. The Martsal.s Officc is roquesdng it be replaccd. Vdrclo wes rotatcd out of deily scrrrice and put into 'qlErc" stafilsr to bc used whem active carg arc put in the shop. La* 3 pars the wlricle has gmc into thc shop I timc oach ycar. In 20lt to whiclcwes in ihc strop 5 tincs and in 2017 it*as in the shop 5 times whictr is rvhy thc Mantral rnovcd it to rspare, sta[rs. Plamed Replaccmat Ycar: Funding Sorrce: 2V2t SPI,oST Flcct Managers Approval: Cental Scrviccs Dircctor Approval: APPENDIX II REPIJ\CEMENT EVALUATION FORM Asgct Infornefion Departnent Name: Org Kela Mcshalb CIffcr I0I.02-2610 Dae: 4nTntlt AssetNumber 2l0f.TtVehiclc Description: 20t0 Ford Crown Vlctorla Assiped Usc: Assiped to a Martsal's Deputy; serves Cort docum€rb, condusts tittcr invcstigationg sarvcs cvictor notices, and responds to emcrgcncy sitrutions as apprryriate. Signanre of Direstor/Electcd Offi cial Puchase Dmq 6Dgl0S Purchase n*oqT----ffi- Cunent Mileage: -T,otg - Rcpleccment Critcrirr Scoring Score t6 Detrlb Milcs'Hours Tpe Service M&RCo6r Reliability Condition Totrl Score minor dines/scratch€s Qualifies f6 r€elrccmont23 Flcct Managcr Rscommeudation: This vchicle excceds ttrc Public Safety criteria for replaccrnent at 125,000 miles. fic Marhsal's Office is requesting it be rtplaccd. Therc an a total of 42 work orders with no major componcn6 replaccd. This vchiclc has minor scratcheddings and dcnts consistant with its usq agc and milos. Plann€d Rsplacement Ycr: FtmdirgSorce: Fhct Mmagers Apptoval: Cenfal Services Direstor Approval: APPENDIX II REPLACEM ENT EVALUATION NORJ}I Assct Informetion Departnent Namo: Org Key: Marshal's Office Date: Asset Number 4127nvlt 205074 r0t42-2610 Vehicle Description: 2005 Ford Crown Victoria Assigned Use: assigned to a Marhsal's Deputy selves court doflrments, conducB litter investigations, seryes eyicton notic€s, and responds to ernergenrysitu;ations as appropriate, Signature of Director/Elccted Official ffitk; Purchase Date: Purchase Price: Current Mileage: 8,fi6105 .00 143,1 I t Rephceinent Criteria Sooring Miles/tlours Type Servict M&RCost Reliabiltty Condition Total Scorc Score l4 3 4970 ofpnrchase orice everacc of onE-a;mr minor dines/scratches Qulifies for replacement23 143,1 lt miles driven Flea Manager Recommendation: This vchiclo excceds the Public Safety criteria for rcplacement at 125,000 miles. Thc Mrhsal's Office is requesting it be replaced There have been trro mqic componenB replaced; the rear differential in October 2009 at 62,182 miles and tho transmission in Septenrber 200g at I 12209 miles Rccommend replacing the vehicle. Planned Replacemcnt Ycan Funding Source: zg2t SPLOST Fleet Marugers Approval : Cenral Services Director Approval: APPENDTX II REPLACEMEN? EVALUATION FONJYI Departncnt Name: Org Key: Marahal's Office Dare: 4n1D02t Asset Number 2l80ilVehicleDescription: ,@ Asstgned usc: Assigrred to a Marshal's DepUy; scvEs Courtdocumefis, condrcb litler invcstigations, serves eviction notices and responds to 8rn€qg€ncy sitrations as approporidc. Purchase Date: Puchase Price: Current Milage: 6lt3tlt 51,963 Reolacemcnl Criterie Score 5 DctdlsMiles/llours Tlpe Service M&Rerst Reliability Condition Total Soore 51,t63 Pnblic Saiery $2,57 1.59/ trwbrE ordcE Totalcd 5 TOTALED Totaled 4nD02t% El--^tl---,--h--r reer rvlfltrlBgl nEir xll This vehicle was involved in r vehicle accident and dcclared ToTALED by Risk Man4gcmant.Fleet will retain satvage value and we &e vehicle as a pE car. Plauned Replacement Year: Funding Sourco: 2021 SPLOSTVII Fleet Manqgers Approval: Cenhal Services Dfutctor Approval: Invitation to Bid Sealed bids will be received at this office until Monday, October 5, 2020 @ 2:00 p.m. via ZOOM Meeting ID: 945 8753 8976 Passcode: 465304 for furnishing for: Bid Item #20-242 2021 Dodge Charger Automobile, Police Model – Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 18, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 27, September 3, 10, 17, 2020 Metro Courier August 27, 2020 OFFICIAL Bid Opening Item #20-242 2021 Dodge Charger Automobile Police Model for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Monday, October 5, 2020 @ 2:00 p.m. VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 Attachment B YES E-Verify Number 369935 SAVE Form YES 5.01 Administrative Package-Police Model Charger $29,264.00 5.02 Civil Package Police Model Charger $30,138.00 5.03 Marshal Package Police Model Charger $32,667.00 5.04 Patrol Package V8 Police Model Charger $33,374.00 5.05 Traffic Package V8 Police Model Charger $35,004.00 5.06 Patrol Package V6 Police Model Charger $35,070.00 5.07 Traffic Package V6 Police Model Charger $36,700.00 6.01 HEMI 5.7 Liter engine N/A 6.02 All-wheel drive V6 ONLY Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 18 Georgia Registry: 384 Total packages submitted: Total Non-Compliant: VEHICLE/OPTIONS REQUIRED 6.00 OPTIONAL ITEMS Page 1 of 2 OFFICIAL Bid Opening Item #20-242 2021 Dodge Charger Automobile Police Model for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Monday, October 5, 2020 @ 2:00 p.m. VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 18 Georgia Registry: 384 Total packages submitted: Total Non-Compliant: 6.03 Special exterior paint colors each $450.00 6.04 Police Charger “Convenience Group” $432.00 6.05 Park Assist Group Standard 6.06 Blind Spot Monitoring $316.00 Delivery Schedule 120 days from PO Page 2 of 2 Administrative Services Committee Meeting 6/8/2021 1:20 PM 2021 - Marshal's Vehicle Replacements Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:Motion approve the purchase of four Dodge Chargers for the Marshal’s Office at a total cost of $130,668.00 from Thomson Motor Centre (Bid 20-242). Background:The Marshal’s Office is requesting the replacement of four Dodge Chargers; asset number 210072, a 2010 Ford Crown Victoria with 164,019 miles; asset number 205074, a 2005 Ford Crown Victoria with 143,118 miles; asset number 208120, a 2008 Chevrolet Impala with 142,285 miles; and asset number, 218051 a 2018 Dodge Charger that was declared a total loss in March 2021. If approved, asset numbers 210072, 205074, and 208120 would be sold as surplus utilizing the GovDeals.com site. Bid Tab Sheets and vehicle evaluations are attached. Analysis:The Procurement Department published a competitive bid using the Demand Star application for 2021 Dodge Charger Automobile, Police Model (Bid #20-242). Invitations to bid were sent to nine vendors with one vendor responding. The bid tab sheet is attached for your review. 2021 Dodge Charger, Marshal Package: Thomson Motor Centre - $32,667 Financial Impact:Four Dodge Chargers, Marshal Package, at $32,667.00 each (totaling $130,668.00) to Thomson Motor Centre utilizing SPLOST 7 account; 329-03-1310/54.22110 Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of four Dodge Chargers for the Marshal’s Office at a total cost of $130,668.00 from Thomson Motor Centre (Bid 20-242). Funds are Available in the Following Accounts: SPLOST 7 - Public Safety Vehicles: account; 329-03- 1310/54.22110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 NOTE: THE FOLLOWING IS A WORKING DRAFT THAT HAS NEITHER BEEN PRESENTED, RECOMMENDED, OR APPROVED BY THE AUGUSTA, GEORGIA RICHMOND COUNTY COMMISSION AND IS NOT FINAL, IN ANY MANNER AN ORDINANCE OF THE AUGUSTA, GEORGIA, RICHMOND COUNTY COMMISSION TO AMEND THAT PORTION OF THE TITLE 7, ARTICLE 8 OF THE CODE OF ORDINANCES OF AUGUSTA-RICHMOND COUNTY RELATING TO NUISANCE ABATEMENT TO ADD THE REDEVELOPMENT AREA BLIGHTED PROPERTY PROGRAM; AND TO PROVIDE FOR OTHER LAWFUL PURPOSES. Purpose: To amend the Augusta, Georgia, Richmond County Code of Ordinances and add The Redevelopment Area Blighted Property Program based on the existence of real properties maintained in a blighted conditions in the area, the need to clarify and enhance remediation requirements, and provide procedures for both prosecution as well as reduction of taxes for remediated properties. WHEREAS, the Augusta, Georgia, Richmond County Commission has a strong interest in growth management and the promotion of the health, safety, aesthetics and general welfare of the Augusta-Richmond County community; and WHEREAS, the existence of real property which is maintained in a blighted condition increases the burden of the state and local government by increasing the need for government services, including but not limited to social services, public safety services, and code enforcement services; and WHEREAS, rehabilitation of blighted property decreases this need for such government services; and WHEREAS, in furtherance of its objective to eradicate conditions of slum and blight within the City, the Mayor and Commissioners, in exercise of the powers granted to municipal corporations at O.C.G.A. title 36, ch. 61, Urban Redevelopment, has designated those areas of the city where conditions of slum and blight are found or are likely to spread WHEREAS, in recognition of the need for enhanced governmental services and in order to encourage private property owners to maintain their real property and the buildings, structures and improvement thereon in good condition and repair, and as an incentive to encourage community redevelopment, a community redevelopment tax incentive program is hereby established as authorized by Article IX, Section II, Paragraph VII (d) of the 1983 Constitution of the State of Georgia. 2 WHEREAS, a copy of the affected Code sections is attached hereto as Exhibit “A” and incorporated herein by reference, with markup to indicate the changes being made thereto; and WHEREAS, making these improvements would promote and protect the safety, health, peace, security, and general welfare of Augusta, Georgia, Richmond County and its inhabitants; and NOW, THEREFORE, BE IT ORDAINED by the Augusta, Georgia, Richmond County Commission and it is hereby so ordained by the authority of the same that: Section 1. Title 7 - BUILDING AND CONSTRUCTION ARTICLE 8 – RULES AND REGULATIONS FOR ABATEMENT OF UNSAFE OR UNHEALTHFUL PREMISES Sec. 7-3-74 – Short title This Article shall be known as the “Redevelopment Area Blighted Property Program.” Sec. 7-3-75 – Purpose (a) The existence of real property which is maintained in a blighted condition increases the burden of the state and local government by increasing the need for government services, including but not limited to social services, public safety services, and code enforcement services. Rehabilitation of blighted property decreases this need for such government services. (b) In furtherance of its objective to eradicate conditions of slum and blight within the City, the Mayor and Commissioners, in exercise of the powers granted to municipal corporations at O.C.G.A. title 36, ch. 61, Urban Redevelopment, has designated those areas of the city where conditions of slum and blight are found or are likely to spread. (c) In recognition of the need for enhanced governmental services and in order to encourage private property owners to maintain their real property and the buildings, structures and improvement thereon in good condition and repair, and as an incentive to encourage community redevelopment, a community redevelopment tax incentive program is hereby established as authorized by 3 Article IX, Section II, Paragraph VII (d) of the 1983 Constitution of the State of Georgia. Sec. 7-3-75 – Definitions 1. Blighted property, blighted, or blight means any urbanized or developed property which: A. Presents two or more of the following conditions: i. Uninhabitable, unsafe, or abandoned structure; ii. Inadequate provisions for rain, ventilation, light, air, or sanitation; iii. An imminent harm to life or other property caused by fire, flood, hurricane, tornado, earthquake, storm, or other natural catastrophe respecting which the governor has declared a state of emergency under the state law or has certified the need for disaster assistance under federal law; provided, however, this article shall not apply to property unless the relevant public agency has given notice in writing to the property owner regarding specific harm caused by the property and the owner has failed to take reasonable measures to remedy the harm; iv. A site identified by the federal Environmental Protection Agency as a superfund site pursuant to 42 U.S.C. Section 9601, et seq., or having environmental contamination to an extent that requires remedial investigation or a feasibility study; v. Repeated illegal activity on the individual property of which the property owner knew or should have known; or vi. The maintenance of the property is below state, county, or municipal codes for at least sixty (60) days after written notice of the code violation to its owner; and is conducive to ill health, transmission of disease, infant mortality, or crime in the immediate proximity of the property. vii. Vacant premises or vacant land maintained in an unclean, unsafe, unsecure and unsanitary condition as provided herein thereby causing a blighted problem or adversely affect the public health or safety. viii. Property shall not be deemed blighted solely because of esthetic conditions. (B) Redevelopment Area and Blight Designations – (1) “Redevelopment area” means an urbanized area as determined by current data from the United States Bureau of the Census or an area presently 4 served by sewer that qualifies as a “blighted or distressed area,” a “deteriorating area,” or an “area with inadequate infrastructure,” as follows: (C) A “blighted or distressed area” is an area that is experiencing one or more conditions of blight as evidenced by: (i) The presence of structures, buildings, or improvements that by reason of dilapidation; deterioration; age; obsolescence; inadequate provision for ventilation, light, air, sanitation, or open space; overcrowding; conditions which endanger life or property by fire or other causes; or any combination of such factors, are conducive to ill health, transmission of disease, infant mortality, high unemployment, juvenile delinquency, or crime and are detrimental to the public health, safety, morals, or welfare; (ii) The presence of a predominant number of substandard, vacant, deteriorated, or deteriorating structures; the predominance of a defective or inadequate street layout or transportation facilities; or faulty lot layout in relation to size, accessibility, or usefulness; (iii) Evidence of pervasive poverty, defined as being greater than 10 percent of the population in the area as determined by current data from the United States Bureau of the Census, and an unemployment rate that is 10 percent higher than the state average; (iv) Adverse effects of airport or transportation related noise or environmental contamination or degradation or other adverse environmental factors that the political subdivision has determined to be impairing the redevelopment of the area; or (v) The existence of conditions through any combination of the foregoing that substantially impair the sound growth of the community and retard the provision of housing accommodations or employment opportunities; (D) A “deteriorating area” is an area that is experiencing physical or economic decline or stagnation as evidenced by two or more of the following: (i) The presence of a substantial number of structures or buildings that are 40 years old or older and have no historic significance; (ii) High commercial or residential vacancies compared to the political subdivision as a whole; 5 (iii) The predominance of structures or buildings of relatively low value compared to the value of structures or buildings in the surrounding vicinity or significantly slower growth in the property tax digest than is occurring in the political subdivision as a whole; (iv) Declining or stagnant rents or sales prices compared to the political subdivision as a whole; (v) In areas where housing exists at present or is determined by the political subdivision to be appropriate after redevelopment, there exists a shortage of safe, decent housing that is not substandard and that is affordable for persons of low and moderate income; or (vi) Deteriorating or inadequate utility, transportation, or transit infrastructure; and (E) An “area with inadequate infrastructure” means an area characterized by: (i) Deteriorating or inadequate parking, roadways, bridges, pedestrian access, or public transportation or transit facilities incapable of handling the volume of traffic into or through the area, either at present or following redevelopment; or ii) Deteriorating or inadequate utility infrastructure either at present or following redevelopment. 2. Code Enforcement Officer means a certified inspector possessing the requisite qualifications to determine minimal code compliance. 3. Code Official means the Director of Planning & Development or such Code Enforcement Manager or Officer responsible for administering or enforcing the International Property Maintenance Code (IPMC) as designated by the City Administrator to perform the duties and responsibilities hereafter set forth in this article. 4. Governing authority means the Mayor and Commissioners of Augusta, Georgia, Richmond County. 5. Millage or millage rate means the levy, in mills, which is established by the governing authority for purposes of financing, in whole or part, the levying jurisdiction's general fund expenses for the fiscal year. 6. Owner of Record refers to person(s) shown on the most recent tax digest of Augusta, Georgia as responsible for payment of ad valorem taxes assessed. 6 7. Person means such individual(s), partnership, corporations, business entities and associations which return real property for ad valorem taxation or who are chargeable by law for the taxes on the property. Sec. 7-3-76. Ad valorem tax increase on blighted real property (a) There is hereby levied on all real property within the city which has been officially identified as maintained in a blighted condition an increased ad valorem tax by adding a factor of seven (7.0) to the millage rate applied to the property, so that such property shall be taxed at a higher millage rate generally applied in the municipality, or otherwise provided by general law. However, real property on which there is situated a dwelling house which is being occupied as the primary residence of one or more persons shall not be subject to official identification as maintained in a blighted condition and shall not be subject to increase taxation. (b) The increased ad valorem tax shall be applied and reflected in the first tax bill rendered following official designation of a real property as blighted. (c) Revenues arising from the increased rate of ad valorem taxation shall, upon receipt, be used to address blighted conditions, as identified by the Planning & Development Department, including defraying the cost of the City's program to close, repair, clean up, or demolish unfit buildings and structures. Sec. 7-3-77 – Official identification of property maintained in blighted condition (a) In order for a parcel of real property to be officially designated as maintained in a blighted condition and subject to increased taxation, the following steps must be completed: (1) An inspection must be performed on the parcel of property. In order for an inspection to be performed: a. A request is made by a code official, member of the public, or an elected or appointed official, for inspection of a parcel of property. The inspection is to be conducted by a Code Enforcement Officer based on the criteria as delineated in the International Property Maintenance Code (IPMC) or criteria set forth in this ordinance; (2) A written inspection report of the findings for any parcel of property inspected pursuant to subsection (1) above shall be prepared and shall identify the basis for the inspection. Where feasible, photographs of the 7 conditions found to exist on the property on the date of inspection shall be made and supplement the inspection report. (3) Following the completion of the inspection report of said property, the Code Enforcement Officer shall submit their findings to the Code Official who will make a determination in writing, based on the findings in the inspection report, that a property is maintained in a blighted condition, as defined by this Article, and is subject to increased taxation. (4) The Code Official shall cause a written notice of their determination that the real property is being maintained in a blighted condition to be served upon the person(s) shown on the most recent tax digest of Augusta- Richmond County as responsible for payment of ad valorem taxes assessed thereon; provided however, where through the existences of reasonable diligence it becomes known to the Code Enforcement Officer that the real property has been sold or conveyed since publication of the most recent tax digest, written notice shall be given to the person(s) known or reasonable believed to then own the property or be chargeable with the payment of ad valorem taxes thereon, at the best address available. Service shall be in the manner set forth at O.C.G.A. § 41-2-12, shall constitute sufficient notice to the property’s owner or person chargeable with the payment of ad valorem taxes for purpose of this section. (5) The written notice given to the person(s) chargeable with the payment of ad valorem taxes shall notify such person(s) of the Code Official’s determination that the real property is being maintained in a blighted condition and shall advise such person that they have thirty (30) days to remediate the property. (6) The receipt of proof of service via the dated signature card, that the property owner has thirty (30) days to comply will constitute the running of the time. (7) In the event the certified mail is returned as undeliverable or the person responsible is unidentifiable, the property shall have written notification posted conspicuously on the property and/or structure as provided under O.C.G.A.§ 41-2-12. The property owner shall have thirty (30) days after the posting of such on the property to bring the property into compliance. 8 (8) If the property is not remediated within the thirty (30) days, the written determination and complaint will be filed with the Magistrate Court of Augusta-Richmond County. a. Upon receipt of the complaint, the clerk of the Magistrate Court shall set a date, time and location for the hearing. b. Notice of scheduled hearings shall be published as a legal advertisement in the Augusta Chronicle, or other designated legal organ in Richmond County, at least five days prior to the hearing. c. At the hearing, the Code Enforcement Officer shall have the burden of demonstrating by a preponderance of the evidence that the subject property is maintained in a blighted condition, as defined by this Article. d. The magistrate judge shall cause a record of the evidence submitted at the hearing to be maintained. e. Upon hearing from the Code Enforcement officer and/or witnesses and the property owner and/or their witnesses, the judge of the magistrate court shall make a determination either affirming or reversing the determination of the Code Official. The determination shall be in writing and copies thereof shall be served on the parties by certified mail or statutory overnight delivery. The determination by the court shall be deemed final. f. A copy of such determination shall also be served upon the Tax Commissioner of Richmond County, who shall include the increased ad valorem tax on the next regular tax bill rendered on behalf of Augusta, Georgia, Richmond County. g. Hearings may be continued by the magistrate's court judge upon request of any party, for good cause. h. Persons aggrieved by the determination of the court affirming the determination of the code official may petition the Superior Court of Richmond County for a writ of certiorari within 30 days of issuance of the court's written determination. Sec. 7-3-78. - Remediation or redevelopment to remove designation of blighted condition. (a) A property owner or person(s) who is chargeable with the payment of ad valorem taxes on real property (which has been officially designated pursuant to this article as property maintained in a blighted condition) may petition the code official to lift the designation, upon proof of compliance with the following: (1) Completion of permitted work required under a plan of remedial action or redevelopment approved by the City's Planning & Development Director or appointed staff which addresses the conditions of blight found to exist on or 9 within the property, including compliance with all applicable minimum codes; or (2) Completion of permitted work required under a court order entered in a proceeding brought pursuant to this code, shall receive a certificate of completion. (b) Before action on a petition to lift the designation, the code official shall cause the property to be thoroughly inspected by a building inspector who, by written inspection report, shall certify that all requisite work has been performed to applicable code in a workmanlike manner, in accordance with the specifications of the plan of remedial action or redevelopment, or applicable court order. Upon finding required work to be satisfactorily performed, the code official shall issue a written determination that the real property is no longer maintained in a blighted condition. Copies of this determination shall be served upon the person(s) chargeable with the payment of ad valorem taxes, and upon the Tax Commissioner of Augusta, Georgia, Richmond County. (c) All plans for remedial action or redevelopment shall be in writing, signed by the person(s) chargeable with the payment of ad valorem taxes on the real property and the City's Planning & Development department director, and contains the following: 1. The plan shall be consistent with the city's laws and ordinances governing the subject property; 2. The plan shall set forth in reasonable detail the requirements for repair, closure, demolition, or restoration of existing structures, in accordance with minimal statewide codes; where structures are demolished, the plan shall include provisions for debris removal, stabilization, and landscaping of the property; 3. On parcels of five acres or greater, the plan shall address the relationship to local objectives respecting land uses, improved traffic, public transportation, public utilities, recreational and community facilities, and other public improvements. 4. The plan shall contain verifiable funding sources which will be used to complete its requirements and show the feasibility thereof; 5. The plan shall contain a timetable for completion of required work; and 6. Any outstanding ad valorem taxes (state, school, county and city, including the increased tax pursuant to this article) and governmental liens due and payable on the property must be satisfied in full. 10 Sec. 7-3-79 - Decreased rate of taxation to be applied after successful remedial action or redevelopment of blighted property. (a). Real property which has had its designation as maintained in a blighted condition removed by the code official, as provided in section 7-3-78 of this article, shall be eligible for a decrease in the rate of city ad valorem taxation by applying a factor of 0.5 to the city millage rate applied to the property, so that such property shall be taxed at a lower millage rate than the millage rate generally applied in the municipality or otherwise provided by general law; such decreased rate of taxation shall be applied beginning with the next tax bill rendered following removal of official designation of a real property as blighted. The decreased rate of taxation may be given in successive years, depending on the amount of cost expended by the person(s) chargeable with payment of ad valorem taxes on the property to satisfy its remediation or redevelopment, with every $25,000.00 or portion thereof equaling one year of tax reduction; provided, however, that no property shall be entitled to reduction in city ad valorem taxes for more than four successive years. (b). In order to claim entitlement for a decreased rate of taxation, the person(s) chargeable with payment of ad valorem taxes on the property shall submit a notarized affidavit to the building official, supported by receipts or other evidence of payment, of the amount expended. Sec. 7-3-80. - Duty of code official to provide notice to Augusta – Richmond County Tax Assessor and Commissioner. It shall be the duty of the Code Official to notify the Augusta – Richmond County Tax Assessor and Commissioner in writing as to designation or removal of designation of a specific property as maintained in a blighted condition. Such notice shall identify the specific property by street address and tax map, block and parcel number, as assigned by the Augusta-Richmond County Tax Assessor's Office. The code official shall cooperate with the tax commissioner to assure accurate tax billing of those properties subject to increased ad valorem taxation under this article. Administrative Services Committee Meeting 6/8/2021 1:20 PM Blight Ordinance Department:Administration Presenter:Administrator Odie Donald Caption:Update from the Administrator regarding Blight Ordinance. (Deferred from May 18 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM card purchases vs credit card purchases and what accountability measures are in place Department: Presenter:Commissioner Brandon Garrett Caption:Discuss P card purchases vs credit card purchases and what accountability measures are in place. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM Development of a strategic plan Department:Administration Presenter:Administrator Odie Donald, II Caption:Request to authorize the Administrator’s Office to facilitate the development of a strategic plan for the City of Augusta. (Donald/Carl Vinson Institute of Government) (Requested by Administrator Donald - referred from the May 25 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM Discuss displaced families Department:Augusta Commission Presenter:Commissioner Ben Hasan Caption:Discuss displaced families. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting VirtuaVTeleconference - 512512021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman; B. Williams, member. Absent: Hon. Frantom, member. ADMINISTRATIVE SERVICES 1. Presentation by Mr. Devarion Blount regarding a new program (Blount Item Beginnings) to assist with providing services to the homeless. Action: Approved 2. Request to authorize the Administrator's Office to facilitate the Item development of a strategic plan for the City of Augusta. (Donald/Carl Action: Vinson Institute of Government) (Requested by Administrator Donald) Rescheduled Motions f#:'" Motion rext Motion to approve ^ receiving this item as CommissionerApprove information without Bobby williams objection. MotionSeconded Bv .Result Commissioner Ben Hasan Seconded By #Jil Commissioner Ben Hasan Passes Motion to delete this item from the agenda and move it to the next committee meeting. Motion Passes 3-0. Made By Made By Commissioner Bobby Williams Motions f#:" Motion rext Delete 3. Motion to start the hiring process for the fire chief over with the process Item decided by the Commission. (Requested by Commissioner Sean Frantom) Action: Approved Motion to delete this hl,Delete item from the agenda. commissioner commissioner Motion passes 3-0. Bobby williams Ben Hasan Passes 4. Motion to approve the minutes of the Administrative Services Committee held Item on May 11,2021. Action: Approved Motions f#:"' Motion rexl MotionSeconded BY Resurt Seconded By Motion Result Seconded By f;tJil Made By Made By Made By Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 3-0. 5. Update and overview of Administrator Odie Donald) Motions Motion Motion TextIype Motions Motion:""'"-- Motion Text'r ype Defer Motion to refer this item to the next Commissioner Commissioner Bobby williams Ben Hasan Passes the fire Chief process. (Requested by Item Action: Rescheduled Motion to refer this item to the full CommissionerDefer Commission for Bobbv Lommlssloner passes information only. williams tien Hasan Motion Passes 3-0. Update regarding the presentation by SLA Labs at the last committee meeting Item regarding their request for a "letter of support" from the Commission. Action: Approved Made By seconded By Motion Result Commissioner Commissioner Bobby Williams Ben Hasan committee meeting without objection. 7. Update from the Administrator recruitment for executive Commission's direct reports. Motions Motion Motion Textr ype Motions Motion Motion Textr ype Motion to approve the Administrator's process and timeline by returning to the Commission Chambers for Commission and committee meetings on June 8, phase in a return ^ for boards and authoritiesAPProve over the next quarter with the Administrator's Offi ce and the Clerk's Office to coordinate their return, and utilize Room 291 for legal meetings in order to allow for proper social distancing. Motion Passes 3-0. regarding the development level directors/personnel of a policy forto include Item Action: Approved the the It was the consensus of the committee that this item be received as information without objection. 8. Motion to approve Administrator's process and timeline for a full return to Item Chambers for the Augusta Commission and all associated boards and Action: committees. (Requested by Administrator Donald) Approved Made By Commissioner Bobby Williams Made Seconded MotionBy By Result seconded By Htj|I Commissioner -Francine Scott Passes 9. Approve award of contract for design expansions services for the Augusta ltem Museum of History to JLA of Augusta in the amount of $65,000.00 (RFP Item Action: # 2t-140). Approved Motions []11'" Motion Text Made By Seconded By Motion I YPe "--- -J "--""--- "J Result Motion to Approve "ery;;;: s:ffi,$,,?,ffi, ;:r#:sioner Passes Motion Passes 3-0. ^ 10. Receive Administrator's 60-90 day report out and recommendations to Item transition Augusta's non-emergency fleet to alternative energy vehicles. Action: (Donald/Douse).(Requested by the Administrator Donald) Approved Motions Motion m Motion- ------ Motion Text Made By Seconded ByI ype --------- -r Result Motion to approve the Administrator's recommendations for transitioning the City's Commissioner A Approve light duty fleet to Bobby uommtsstoner passes' :rnative energy Williamsu,,.r#i*.n".n" t"illi;-- Francine Scott vehicles by 20%o over the next ten years. Motion Passes 3-0. 11. Receive Administrator's response to May 4, 2021 Commission inquiry of Item FY2020 thresholds and purchases. (Requested by Administrator Donald) Action: Approved Motions Motion rr .. Made Seconded Motioniil Motion Text By By Resurt It was the consensus of the committee that this item be added to the agenda without objection. Motions X:j*l"' Motion Text Nrade By seconded By Motion'I'ype Result Approve Motion to approve Commissioner Commissioner receiving this item as Francine Scott Ben Hasan information without objection. 12. Motion to a) accept HUD HOME American Rescue Plan funds, b) allow Item HCD to move forward with implementation of recommended usage plan, c) Action: allow HCD to hire two (2) FT staff persons (concurent with the term of Approved grant)/provide supplemental pay (where applicable) in accordance with HUD regulatory guidelines for all affected employees, and d) instruct finance department to add available funding to HCDs budget for immediate use and implementation (upon receipt). (Requested by Administrator Donald) Motions Motion Made Seconded Motioni;;" Motion Text By By Resurt It was the consensus of the committee that this item be added to the agenda without objection. Motions Y:li' Motion Text Made By seconded By Motion Type Result Motion to commissioner commissionerApprove approve' Francine scott Ben Hasan Passes Motion Passes 3-0. 13. Discuss the procedure for Open Records Requests. (Requested by Item Commissioner Sammie Sias) Action: Approved Motions Motion Made Seconded Motioniil Motion Text By By Resurt It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion Motion - ----- Motion Text Made By Seconded ByType '''--- -r --------- -r Result Approve Motion to approve Commissioner Passes tasking the Law Francine Scott Department and the Commissioner Administrator's Office to Bobby work together to create a Williams streamlined process for handling/answering open records requests. Motion Passes 3-0. 14. Supporting documentation forltem#2. Item Action: Approved Motions Motion Motion Text Made Seconded Motion'I.ype By By Result It was the consensus of the committee that this item be added to the agenda without objection. www.augustasa.sov Administrative Services Committee Meeting 6/8/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on May 25, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: SLA Labs SkillBridge Alliance A Private Public Partnership for Veteran Pre-Apprenticeships SLALabs, NEW SkillBridge Alliance The DoD created SkillBridge to assist 250K Veterans Annually Transition to Careers in the Private Sector. SLA Labs National Pilot Delivers a valuable NEW Resource for Employers & DoD Agencies to Engage Veterans in remote assignments during their 180 day transition period at SkillBridge. Remote Pre- Apprentice Assignments for Employers Customer Service & Dispatch Escalation Management Help Desk Managed IT Network Engineering RF Engineering Service Delivery Software – Hardware Research & Testing Training Veterans for Top Information Technology Sectors Cloud Services USD 171.2 billion in 2020 to USD 356.5 billion by 2025 Jobs 546,200 new jobs by 2025 5G & Broadband 371.4 Million in 2017 and is projected to reach USD 58.174 Billion by 2025. 8.5 million jobs will be created over 2019-2025 Iot Services USD 6.4 billion in 2020 to USD 11.5 billion by 2025 Artificial Intelligence AI five-year CAGR is expected to be 18.4% with revenues reaching $37.9 billion by 2024 Cyber Security Bureau of Labor Statistics expects the cyber security sector to grow by 31% between 2019 and 2029. That rate far exceeds the average for all occupations. SLA Labs Grant Writing Team Connects Private & Public Sector Partners with Funding Ranging from $25,000.00 to $25,000,000.00 from the following federal agencies Connecting Partners with Federal Funding Resources Co-Hosting Test Beds & STEM Accelerators Advancing the Mission for STEM (Science Technology Engineering & Math) by Deploying Pre-Apprenticeship Test Beds & STEM Accelerators with Private & Public Sector Partners SLA Labs Pre-Apprentice Units Our DoD Skills Based Learning Ecosystem SLA Labs Service Delivery Pre-Apprentice Unit Pre- Apprentice Training for Service Delivery Sponsored by Private Sector Partners Supporting 24/7 Department of Defense Project Service Delivery The Service Delivery pre-apprentice unit manages customer queries and complaints, process orders, modifications and escalate complaints across a number of communication channels. • Maintaining a positive, empathetic and professional attitude toward customers at all times. • Responding promptly to customer inquiries. • Communicating with customers through various channels. • Acknowledging and resolving customer complaints. • Knowing our products inside and out so that you can answer questions. • Processing orders, forms, applications, and requests. • Keeping records of customer interactions, transactions, comments and complaints. • Communicating and coordinating with colleagues as necessary. • Providing feedback on the efficiency of the customer service process. • Managing a team of junior customer service representatives. • Ensure customer satisfaction and provide professional customer support. Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Computer support specialists provide help and advice to computer users and organizations. Because of the wide range of skills used in different computer support jobs, there are many paths into the occupation. A bachelor’s degree is required for some computer support specialist positions, but an associate’s degree or postsecondary classes may be enough for others. The median annual wage for computer network support specialists was $63,460 in May 2019. The median annual wage for computer user support specialists was $52,270 in May 2019. Employment of computer support specialists is projected to grow 8 percent from 2019 to 2029, much faster than the average for all occupations. More support services will be needed as organizations upgrade their computer equipment and software. Supporting DCIM / BMS / CMMS Monitoring Responsible for the management and administration of the following systems: Building Management Systems (BMS), Electrical Power Monitoring Systems (EPMS), Supervisory Control and Data Acquisition systems (SCADA), and Data Center Infrastructure Management (DCIM) systems (hereon referred collectively as DCIM Systems). Primary responsibilities include oversight of installation, configuration, implementation, integration and commissioning of DCIM Systems hardware and software products. Students take initial direction from the DCIM Architect and Site Director and then use their technical and management skills to implement, manage, and administer DCIM Systems at multiple sites. Performing Software Testing Delivery for DoD Funded R&D Projects Software Testers are responsible for the quality of software development and deployment. They are involved in performing automated and manual tests to ensure the software created by developers is fit for purpose. Some of the duties include analysis of software, and systems, mitigate risk and prevent software issues. • Analyzing users stories and/use cases/requirements for validity and feasibility • Collaborate closely with other team members and departments • Execute all levels of testing (System, Integration, and Regression) • Design and develop automation scripts when needed • Detect and track software defects and inconsistencies • Provide timely solutions • Apply quality engineering principals throughout the Agile product lifecycle • Provide support and documentation SLA Labs DCIM / BMS / CMMS Pre-Apprentice Unit Pre-Apprentice Training for DCIM/BMS/CMMS Monitoring & Software Testing Services Sponsored by the Private Sector Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Major: Bachelor of Science in Computer Science Career Path Network administrator Network engineer Computer systems administrator Database administrator Software engineer Computer security specialist Software designer Web developer Telecommunications specialist Web administrator The U.S. Bureau of Labor Statistics (BLS) states that between 2018 and 2028, employment growth for network administrators is predicted to be 5%, while projections for database administrators and software developers are listed at 9% and 21%, respectively. BLS data indicates that in May 2018, the middle half of network administrators made $64,010 to $104,970 annually, with a median yearly income of $82,050. The same year, database administrators earned a median annual salary of $90,070, and the median yearly wage for applications software developers was 103,620, according to the BLS. Pre-Apprentice Training for Asset Management Sponsored by Private Sector Partners Supporting Mission Critical Infrastructure Facilities This business unit coordinates with client owned or managed field support groups contracted to private sector mission critical facilities including data centers, hospitals, banks, critical care units and telecommunications networks. Any mission critical infrastructure that requires network availability at a rate of 99.999 uptime will be managed in this business unit. Services include but are not limited to facility management, equipment maintenance, remote service diagnostics, equipment upgrades, equipment installations, service upgrades for Mechanical, Electrical, Plumbing Systems and 24 hour emergency services. M E P SLA Labs Asset Management Pre-Apprentice Unit Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Major: Mechanical - Electrical Engineering Career Path Facility Manager Facility Director Director of Operations Director of Facilities Maintenance HVAC Tech Electrician Plumber IT Field Tech The U.S. Bureau of Labor Statistics (BLS) Mechanical / Electrical engineers typically need a bachelor’s degree The median annual wage for mechanical engineers was $88,430 in May 2019. The median annual wage for electrical engineers was $98,530 in May 2019. The median annual wage for electronics engineers, except computer was $105,570 in May 2019. Employment of mechanical / electrical engineers is projected to grow 4 percent from 2019 to 2029, about as fast as the average for all occupations. Job prospects may be best for those who stay abreast of the most recent advances in technology. Servers Firewalls PCs SLA Labs Network Engineering Pre-Apprentice Unit Routers Pre-Apprentice Training Sponsored by Private Sector Partners Supporting Network Design and Deployment of Local and Wide Area Networking Projects This pre-apprentice unit will implement equipment installation plans based on the Network Administrator's specifications, maintain each component of the network and troubleshoot issues. The Network Engineer will be responsible for monitoring the network firewall, assessing the functionality of the network routers, ensuring all Internet security software is updated regularly, developing and implementing company email policies in accordance with the IT Manager and maintaining private sector phone systems. • Sustain the necessary data throughput rate by monitoring networking activity and maintaining existing equipment • Maintain the company phone system and work closely with the phone service provider to keep the lines active • Respond to network connectivity issues and resolve any wireless communication issues within the confines of the office • Update the network maintenance manual and submit a summary of changes to the manual each week to management • Collaborate with third-party support and service vendors to ensure that the network stays operational Entry Requirements: Associates or Bachelors Apprentices Pay $18-$25 hr Career Path Network administrator Network engineer Computer systems administrator Database administrator Software engineer Computer security specialist Software designer Web developer Telecommunications specialist Web administrator The U.S. Bureau of Labor Statistics (BLS) states that between 2018 and 2028, employment growth for network administrators is predicted to be 5%, while projections for database administrators and software developers are listed at 9% and 21%, respectively. BLS data indicates that in May 2018, the middle half of network administrators made $64,010 to $104,970 annually, with a median yearly income of $82,050. The same year, database administrators earned a median annual salary of $90,070, and the median yearly wage for applications software developers was 103,620, according to the BLS. SLA Labs Telemed Pre-Apprentice Unit Pre-Apprentice Training Sponsored by Private Sector Partners Supporting Virtual Healthcare Monitoring & Pharmacy Services This business unit will be engaged in live interactions with patients who are on an ongoing regiment of preventive care by a physician. Interactions include all follow up procedures that physicians prescribed for patient wellness. Diagnostic medical sonographers and cardiovascular technologists and technicians, including vascular technologists, also called diagnostic imaging workers, operate special imaging equipment to create images or conduct tests. The images and test results help physicians assess and diagnose medical conditions. Sonographers and technologists may work closely with physicians and surgeons before, during, and after procedures. Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Career Path : Diagnostic Medical Sonographers Cardiovascular Technologists Cardiovascular Technicians Vascular Technologists The U.S. Bureau of Labor Statistics (BLS) Employment of diagnostic medical sonographers is projected to grow 17 percent from 2019 to 2029, much faster than the average for all occupations. Employment of cardiovascular technologists and technicians, including vascular technologists, is projected to grow 5 percent from 2019 to 2029, faster than the average for all occupations. The median annual wage for cardiovascular technologists and technicians was $57,720 in May 2019. The lowest 10 percent earned less than $29,710, and the highest 10 percent earned more than $94,370. The median annual wage for diagnostic medical sonographers was $74,320 in May 2019. The lowest 10 percent earned less than $52,770, and the highest 10 percent earned more than $102,060. •Prepare patients for procedures by taking their medical history and answering any questions about the procedure •Prepare and maintain diagnostic imaging equipment •Operate equipment to obtain diagnostic images or to conduct tests •Review images or test results to check for quality and adequate coverage of the areas needed for diagnoses •Recognize the difference between normal and abnormal images, and identify other diagnostic information •Analyze diagnostic information to provide a summary of findings for physicians •Record findings and keep track of patients’ records SLA Labs Model Based System Engineering Pre-Apprentice Unit Pre-Apprentice Training Sponsored by Private Sector Partners Serving the Department of Defense Supporting Research & Development for Department of Defense Aerospace Projects and Private Sector Contractors INCOSE defines MBSE as “Model-based systems engineering (MBSE) is the formalized application of modeling to support system requirements, design, analysis, verification and validation activities beginning in the conceptual design phase and continuing throughout development and later life cycle phases.” In practice, System Markup Language (SysML) based models have gained the most prevalence in MBSE application. These models are system relationship models and are useful for showing relationships among system functions, requirements, developers, and users. These models support 3 aspects of systems engineering: • System Functional Flows (i.e., System Architecture) • System Requirements Traceability • System and Organizational Process Flows Entry Requirements: Associates or Bachelors Apprentices Pay $25 plus Career Path : Aerospace Engineer Mission Engineering Digital Engineering Mixed Reality Training Computer Systems Analyst Information Security Analyst Network Analyst Network Architect Software Developer The U.S. Bureau of Labor Statistics (BLS) Employment of aerospace engineers is projected to grow 3 percent from 2019 to 2029, about as fast as the average for all occupations. Aircraft are being redesigned to cause less noise pollution and have better fuel efficiency, which will help sustain demand for research and development. Also, new developments in small satellites have greater commercial viability. Growing interest in unmanned aerial systems will also help drive growth of the occupation. The median annual wage for aerospace engineers was $116,500 in May 2019. There are several organizations that have been working to advance the SysML modeling capabilities and applications. These include the INCOSE MBSE Initiative and the NASA MBSE Pathfinder. The INCOSE MBSE Initiative is looking at a broad list of topics in the application of MBSE. The application of Hamilton’s Principle to the definition of patterns by the Pattern Based Working Group is of particular interest to the development of system models. The NASA MBSE Pathfinder is demonstrating application of MBSE in space related systems. Veteran Engagement Targets, the Employer Connection SLA Labs SkillBridge Alliance Veteran Training & Acquisition Targets for Project Engagements Veteran Engagement Targets 1,500—3500 Employer Project Engagements Year One 3,500– 10,000 Employer Project Engagements Year Two 25,000 Employer Project Engagements Year Three Forward SLA Labs SkillBridge Platform Provides Employers a NEW US Workforce Pipeline of Job Ready Veterans Available for Remote Project Engagements Employer Led Apprentice Training Targets Remote Instructor Support for Veteran Training & Testing One hour remote instruction per eight hour shift, this can be pre recorded and uploaded via SLA Labs API Bridge. Live Remote Monitoring by One Supervisor per Shift (negotiated). Remote Testing & Monitoring for Each Workload Module (testing can be remote capture and grading). Certifications for Students Upon Completion of Programs. Lead Partner Placement Targets for Veterans at Training Completion Employment Commitment to Engage Veterans Upon Completion of their Training (180 Days)  Pre-Engagement Outreach Coordination & Evaluation for Veterans & Dependents  Employer Marketplace Awareness Participation  180 Day Workforce Training Commitment for Pre-Screened Veterans  First Look Employment Commitment Upon Veterans Training Completion Mission Critical Outsource Training, the SkillBridge Way Why Veterans are the Leading Workforce Choice for Employers  SLA Labs veterans are natural team builders  Have the necessary skill sets to adapt and overcome in any environment  Recognize authority required for any mission  Dedicated to excellence with a strong work ethic  Working well under fire is a veterans credo  Results oriented under any circumstance  Served our country with honor and distinction P 770-318-8957 iamag@gate.net SLA Labs IT CO-OP S L A L a b s C o n n e c t Administrative Services Committee Meeting 6/8/2021 1:20 PM Presentation by SLA Labs Department:Mayor's Office Presenter:Mayor Hardie Davis, Jr. Caption:Update regarding the presentation by SLA Labs at the last committee meeting regarding their request for a "letter of support” from the Commission. (Deferred from May 25 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM Nationwide Group Flexible Purchase Deferred Fixed Indexed Annuity Department: Presenter: Caption:Discuss the acceptance of Nationwide Group Flexible Purchase Deferred Fixed Indexed Annuity. (Time sensitive) (Requested by HR Director Anita Rookard) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM Award Purchase of Law Department Furnishings Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Award the contract to furnish and install new furnishings for the newly renovated Law Department Building to the lowest responsive bidder, Modern Business Workplace Solutions of Augusta, GA, in the amount of $147,632.43. (Bid Item #21- 171) Background:Renovations to the Law Department Building at 535 Telfair Street, Building 3000 will be completed in late June. Staff has endeavored to repurpose existing furniture to the extent possible. However, increases in staff and replacement of older unstable pieces make it necessary to buy additional furnishings. Bid Item 21-171 was issued through the Procurement Department to obtain the pieces required to support ongoing operations of the Law Department. Analysis:The lowest responsive bid to furnish and install the necessary furnishings was submitted by the Modern Business Workplace Solutions or Augusta, GA, in the amount of $147,632.43 Financial Impact:The contract amount is $147,632.43. Alternatives:1. Award the contract to furnish and install new furnishings for the newly renovated Law Department Building to the lowest responsive bidder, Modern Business Workplace Solutions of Augusta, GA, in the amount of $147,632.43. 2. Do not award Recommendation:Award the contract to furnish and install new furnishings for the newly renovated Law Department Building to the lowest responsive bidder, Modern Business Workplace Solutions of Augusta, GA, in the amount of $147,632.43. (Bid Item #21-171) Funds are Available in the Following Accounts: Funds are available for this project in SPLOST VII: GL 329-05- 1120 JL 216-05-7902 REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/8/2021 1:20 PM Meetings of Boards, Authorities and Commissions Department: Presenter: Caption:Motion to allow Boards, Authorities and Commissions who are not meeting in the Commission Chamber to resume their meetings in person. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: