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Home My WebLink About2021-05-11 Meeting Minutes Administrative Services Committee Meeting Virtual/Teleconference - 5/11/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman; Frantom and B. Williams, members. ADMINISTRATIVE SERVICES 1. Administrator's Recommendation to transition non-emergency vehicles to zero-emission vehicles. Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be deleted from the agenda. 2. Award the contract for demolition of 401 Walton Way to Thompson Building Wrecking Company, Inc. of Augusta, Georgia in the amount of $1,498,500.00. (Bid Item #21-160) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commisioner Sean Frantom Passes 3. Motion to approve the minutes of the Administrative Services Committee held on April 27, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 4. Presentation by SLA Labs and request from commission "letter of support”. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information and allow Mr. Zweber to have a conversation with Mr. Tom Clark at Fort Gordon and then come back to us at the next committee meeting. Commisioner Sean Frantom Commissioner Francine Scott It was the consensus of the committee that this action be taken without objection. 5. Motion to approve directing planning and development, the land bank authority, housing and community development, the development authority, the downtown development authority, and any other relevant departments to provide the commission, within 60 days, at least three recommendations on selling city-owned parcels at a reduced appraised value for the sole purpose of developing affordable housing. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the Administrator for further study and a recommendation back Commisioner Sean Frantom Commissioner Bobby Williams Passes to the committee. Motion Passes 4-0. 6. Motion to approve directing the finance department, planning and development department, tax assessor’s office, and any other relevant departments to research and develop a property tax incentive(s), within 90 days, for the creation of new workforce and affordable housing units or developments in order to maintain Augusta’s competitive edge in retaining current and attracting new residents. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the Administrator for further study and a recommendation back to the committee. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Bobby Williams Passes 7. Presentation by Renters Choice. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the Administrator and the Procurement Director for further study and bring it back to the committee in 30 days. Motion Passes 4-0. Commissioner Bobby Williams Commisioner Sean Frantom Passes 8. Discuss/approve authorizing Administration, Human Resources and Law Departments to develop a policy for the recruitment for executive level directors/personnel to include the Commission's direct reports and bring back at the Tuesday, May 18, 2021 Commission Meeting. (Deferred from the May 10, 2021 Special Called Meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve having the Administrator bring back a recruitment process for executive level directors and personnel to the next committee meeting after collaboration with Human Resources and the Attorney. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Francine Scott Passes www.augustaga.gov Administrative Services Committee Meeting 5/11/2021 1:05 PM Attendance 5/11/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 5/11/2021 1:05 PM transition non-emergency vehicles to zero-emission vehicles Department:Administration Presenter:Administrator Odie Donald, Jr. Caption:Administrator's Recommendation to transition non-emergency vehicles to zero-emission vehicles. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Tuesday, March 30, 2021 @ 3:00 p.m. via ZOOM (Meeting ID: 943 0236 9788; Passcode: 222057) for furnishing: RFP #21-160 LEC Demolition – 401 Walton Way for Augusta, GA Central Services Department – Facilities Maintenance Division RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $295.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, February 18, 2021. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Pre Proposal Conference will be held on Monday, March 15, 2021 @ 3:00 p.m. via ZOOM. (Meeting ID: 928 9980 1926; Passcode: 176811) All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 16, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 10% Bid Bond is required to be submitted along with the bidders’ qualifications. Proponent is also required to submit a copy of the license for the State of Georgia for Asbestos/Hazardous Waste Abatement. The proponent must have a business license in the Governmental entity for where they do the majority of their business. A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 18, 25, March 4, 11, 2021 Metro Courier February 18, 2021 OFFICIAL Vendors Attachment "B"E-Verify #SAVE Form Addendum 1 Original 7 Copies Bid Bond Fee Proposal Complance 2% Goal ADAMO GROUP, INC. 320 E. SEVEN MILE ROAD HIGHLAND PARK, MI 48203 Yes 1247279 Yes Yes Yes Yes Yes Yes Yes D. H. GRIFFIN WRECKING COMPANY 2365 MABROS INDUSTRIAL BLVD ELLENWOOD, GA 30294 Yes 196271 Yes Yes Yes Yes Yes Yes Non- Compliant TRINITY INDUSTRIAL SERVICES, LLC 3692 MCELROY ROAD DORVILLE, GA 30340 Yes 449669 Yes Yes Yes Yes Yes Yes Yes MILBURN SOUTHEAST, LLC 8801 MAISLIN DRIVE TAMPA, FL 33637 Yes 1660028 Yes Yes Yes Yes Yes Yes Yes SABRE DEMOLITION CORPORATION 115 RAILROAD STREET WARNERS, NY 31364 Yes 1598667 Yes Yes Yes Yes Yes Yes Yes THOMPSON BUILDING & WRECKING 631 ELEVENTH STREET AUGUSTA, GA 30903 Yes 52544 Yes Yes Yes Yes Yes Yes Yes CHAPLIN & SONS CLEARING & DEMOLITION, INC. 514 NATIONAL AVE. AUGUSTA GA 30906 Yes 371069 Yes Yes Yes Yes Yes Yes Non- Compliant Total Number Specifications Mailed Out: 65 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 73 Georgia Procuement Registry: 619 Pre-Proposal Conference Attendees: 32 Total Packages Submitted: 7 Total Noncompliant: 2 RFP #21-160 LEC Demolition – 401 Walton Way for Augusta, GA Central Services Department Facilities Maintenance Division Bid Date: Tuesday, March 30, 2021 @ 3:00 p.m. Page 1 of 1 ADAMO GROUP, INC. 320 E. SEVEN MILE ROAD HIGHLAND PARK, MI 48203 TRINITY INDUSTRIAL SERVICES, LLC 3692 MCELROY ROAD DORVILLE, GA 30340 MILBURN SOUTHEAST, LLC 8801 MAISLIN DRIVE TAMPA, FL 33637 SABRE DEMOLITION CORPORATION 115 RAILROAD STREET WARNERS, NY 31364 THOMPSON BUILDING & WRECKING 631 ELEVENTH STREET AUGUSTA, GA 30903 D. H. GRIFFIN WRECKING COMPANY 2365 MABROS INDUSTRIAL BLVD ELLENWOOD, GA 30294 CHAPLIN & SONS CLEARING & DEMOLITION, INC. 514 NATIONAL AVE. AUGUSTA GA 30906 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL 2. Qualifications & Experience (0-5)15 5.0 3.8 4.3 4.3 5.0 3. Organization & Approach (0-5)10 5.0 3.5 5.0 5.0 4.3 4. Scope of Services 1. Project Specific Experience 2. Past performance on projects similar in nature 3. Evidence that firm fully understands Owner’s goals and project scope 4. Proposed project schedule (0-5)30 5.0 3.4 4.3 4.7 4.3 5. Financial Stability (0-5)5 5.0 4.0 4.3 4.7 4.3 6. References (0-5)5 4.3 3.3 4.3 4.3 3.3 Within Richmond County 5 10 5 Within CSRA 5 6 Within Georgia 5 4 5 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5  All Others 5 1 5 5 29.3 23.1 27.3 28.0 26.3 8. Presentation by Team (0-5)10 9 Q&A Response to Panel Questions (0-5)5 Lowest Fees 5 10 5 Second 5 6 5 Third 5 4 5 Forth 5 2 5 Fifth 5 1 5 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 5 34.3 28.1 32.3 33.0 31.3 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Total Cumulative Score (Maximum point is 500) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Internal Use Only Evaluator: Cumulative Date: 4/14/21 Procurement DepartmentRepresentative:_________Nancy Williams___________________________________ Procurement Department Completion Date: 4/14/21 Pg 1 of 2 RFP #21-160 LEC Demolition – 401 Walton Way for Augusta, GA Central Services Department Facilities Maintenance Division Bid Date: Tuesday, March 30, 2021 @ 3:00 p.m. 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5) ADAMO GROUP, INC. 320 E. SEVEN MILE ROAD HIGHLAND PARK, MI 48203 TRINITY INDUSTRIAL SERVICES, LLC 3692 MCELROY ROAD DORVILLE, GA 30340 MILBURN SOUTHEAST, LLC 8801 MAISLIN DRIVE TAMPA, FL 33637 SABRE DEMOLITION CORPORATION 115 RAILROAD STREET WARNERS, NY 31364 THOMPSON BUILDING & WRECKING 631 ELEVENTH STREET AUGUSTA, GA 30903 D. H. GRIFFIN WRECKING COMPANY 2365 MABROS INDUSTRIAL BLVD ELLENWOOD, GA 30294 CHAPLIN & SONS CLEARING & DEMOLITION, INC. 514 NATIONAL AVE. AUGUSTA GA 30906 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) N/A Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL 2. Qualifications & Experience (0-5)15 75.0 57.5 65.0 65.0 75.0 0 0 3. Organization & Approach (0-5)10 50.0 35.0 50.0 50.0 43.3 0 0 4. Scope of Services 1. Project Specific Experience 2. Past performance on projects similar in nature 3. Evidence that firm fully understands Owner’s goals and project scope (0-5)30 150.0 102.0 130.0 140.0 130.0 0 0 5. Financial Stability (0-5)5 25.0 20.0 21.7 23.3 21.7 0 0 6. References (0-5)5 21.7 16.7 21.7 21.7 16.7 0 0 Within Richmond County 5 10 0 0 0 0 50 0 0 Within CSRA 5 6 0 0 0 0 0 0 0 Within Georgia 5 4 0 20 0 0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 10 0 0 0 0  All Others 5 1 5 0 0 5 0 0 0 326.7 251.2 298.3 305.0 336.7 0 0 8. Presentation by Team (0-5)10 0 0 0 0 0 0 09 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 Lowest Fees 5 10 0 0 50 0 0 0 0 Second 5 6 0 0 0 0 30 0 0 Third 5 4 0 0 0 20 0 0 0 Forth 5 2 10 0 0 0 0 0 0 Fifth 5 1 0 5 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - 10 5 50 20 30 0 0 336.7 256.2 348.3 325.0 366.7 0.0 0.0 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Evaluator: Cumulative Date: 4/15/21 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Procurement DepartmentRepresentative:________Nancy Williams____________________________________ Procurement Department Completion Date: 4/15/21 Total Cumulative Score (Maximum point is 500) PG 2 of 2 RFP #21-160 LEC Demolition – 401 Walton Way for Augusta, GA Central Services Department Facilities Maintenance Division Bid Date: Tuesday, March 30, 2021 @ 3:00 p.m. Weighted Scores Vendors Phase 1 Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Central Services Departm ent Takiyah A. Douse, Director 2760 Peach Orchard Road, Augusta, GA 30906 Rick Acree, Project M anager (706) 821-2426 Phone (706)799-5077 Fax MEMORANDUM FROM: Mr. Rick Acree, Project Manager, Central Services THROUGH: Mrs. Takiyah A. Douse, Director, Central Services Department TO: Ms. Geri Sams, Director, Procurement Department DATE: May 3, 2021 SUBJECT: Bid Item #21-160 LEC Demolition – 401 Walton Way Letter of Recommendation On March 30, 2021, five compliant Statements of Qualification and Proposals (SOQP) were received. The evaluation team reviewed the information provided by the vendors using the criteria set forth in the RFP. Thompson Building and Wrecking of Augusta, Georgia was judged to have submitted the SOQP that represented the best combination of qualifications, approach and price for this project. CSD Respectfully recommends award of the contract for Demolition of the LEC at 401 Walton Way to Thompson Building and Wrecking, of Augusta, GA in the amount of $1,498,500.00. Thank you for your assistance thus far. Please do not hesitate to call if you have any questions or need additional clarification. Cc: Takiyah A. Douse Laquona Sanderson 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Administrative Services Committee Meeting 5/11/2021 1:05 PM 21-160 Award Contract for LEC Demolition - 401 Walton Way Department:Central Services - Facilities Presenter:Takiyah Douse Caption:Award the contract for demolition of 401 Walton Way to Thompson Building Wrecking Company, Inc. of Augusta, Georgia in the amount of $1,498,500.00. (Bid Item #21-160) Background:The SPLOST 7 referendum, approved by the voters of Augusta, included funding to demolish the former Law Enforcement Center, located at 401 Walton Way in Augusta. RFP # 21-160 was issued by the Procurement Department in accordance with their guidelines. Statements of Qualifications and Proposals were received on March 30, 2021. Five compliant Statements of Qualification and Proposals (SOQP) were received by the established deadline. Analysis:A total of 7 vendors responded with 2 being non-compliant. The RFP evaluation team reviewed the compliant submittals provided by the vendors using the criteria set forth in the RFP. Thompson Building and Wrecking of Augusta, Georgia was judged to have submitted the SOQP that represented the best combination of qualifications, approach and price for this project. The evaluation committee entered into contract negotiations with Thompson Wrecking and have reached an agreement to move forward with a recommendation of award. Financial Impact:The negotiated contract recommendation of award is in the amount of $1,498,500.00. Alternatives:1. Award the contract for demolition of 401 Walton Way to Thompson Building Wrecking Company, Inc. of Augusta, Georgia in the amount of $1,498,500.00. (Bid Item #21-160) 2. Do not award Recommendation: Award the contract for demolition of 401 Walton Way to Thompson Building Wrecking Company, Inc. of Augusta, Georgia in the amount of $1,498,500.00. (Bid Item #21-160) Funds are Available in the Following Accounts: This project is funded through SPLOST 7 GL 329-05-1120, JL 216-05-7902 - $56,761.64 GL 329-05-1120, JL 216-05-7105 – $1,441,738.36 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting VirtuaVTeleconference - 412712021 ATTENDANCE: Present: Hons. Hasan, chairman; Scott, vice chairman; Frantom and B. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Update from HCD regarding the Rental Assistance Program. (Requested by Item Commissioner Francine Scott) .q.ction: Approved Motions Motion Motion Textrype It was the consensus of the commiffee that this item be added to the agenda with no objection. Motions $otion Motion Textr ype It was the consensus of the committee that this item be received as information without objection. 2. Motion to approve Housing and Community Development Department,s ltem(HCD's) contract between HCD and Derrick Cobb for the down payment Action:subsidy assistance for one (1) single-family housing unit identified as 1216 Approved Perry Avenue. Made Seconded MotionBy By Result Made Seconded MotionBy By Result Motion Result Motions Y:l'"' Motion rextI ype Made By Seconded By Motion Passes 4-0. 3. Motion to approve Housing and Community Development Department's ltem (HCD's) contract between HCD and Erin Prentiss for the down payment Action: subsidy assistance for one (1) single-family housing unit identified as 1222 Approved Perry Avenue. Approve Motion to approve. Motions Motion t vDe Motion to Approve approve. Motion Passes 4-0. Motions Motion::"""" Motion Text'l'ype Motion to Approve approve. Motion Passes 4-0. Commisioner Commissioner Passes Sean Frantom Francine Scott Made By Made By seconded By Motion Result Commisioner Commissioner Sean Frantom Francine Scoff Passes 4. Motion to approve Housing and Community Development Department's Item (HCD's) contract between HCD and Abiona Rozier for the down payment Action: subsidy assistance for one (1) single-family housing unit identified as 932 Approved Boyd Lane. seconded By Motion Result Commisioner Commissioner Sean Frantom Francine Scott Passes 5. Request to approve submission of the Program Year 2020 Consolidated ltem Annual Performance Evaluation Report (CAPER) to the U.S. Department of Action: Housing and Urban Development (HUD). The 2020 CAPER represents Approved funding for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and Housing Opportunities for Persons with AIDS (HOPWA) Program. Any comments received during the 30-Day Comment Period will be provided to the Augusta, Georgia Commission for review and consideration. Motions Motion Text Made By Seconded By 6. Motion to approve Housing and Community Development Department's(HCD's) request to provide funding for three (3) nonprofit uger.iis through the ESG CARES Act program to assist with emergency shelter, homeless prevention and rapid rehousing to address the needs of the homeless population in Augusta Richmond County. The following organizations have applied and are recommended for funding:L The Salvation Army Augusta Area command (Emergency Shelter) - up to $440,738.002. Richmond County Health Department (Homeless Prevention) - up to $18,7503. The McKie Foundation (Rapid Rehousing) - up to $154,500 Motion Type Motion to Approve approve. Motion Passes Motion to Approve approve. Motion Passes 4-0. Motions $otion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. Motion to approve the on April 13,2021. Motions Motion Result Commisioner Commissioner 4_0. S.un Frantom Francine Scott rasses Item Action: Approved Motions r#:" Motion rext Made By Commisioner Commissioner Sean Frantom Francine Scott Passes Made By Commisioner Sean Frantom Seconded By Seconded By Commissioner Francine Scott Motion Result Motion Result Passes 7. Motion to approve Housing and Community Development Department's Item (HCD's) contract between HCD and Frankie Boyd, Jr. for the down payment Action: subsidy assistance for one (l) single-family housing unit identified as 1218 Approved Perry Avenue. 8.minutes of the Administrative services committee held Item Action: Approved Motion Motion Text Made By Seconded By Motion Type Result Motion to . Approve "pJ;.; ff#T',ff:r ;;Tffi]t".lT passes Motion Passes 4'0. ' 9. Approve MRx Magellan Pharmacy Manager Contract Amendment - Item Subrogation Claims (Medicaid). Action: Approved Motions Motion , rr r h d------r^r.-- Motion:""'"" Motion Text Made By Seconded ByType rvrurrv' r var rrrss! vJ Result Motion to u Approve *;'#i" 8:#Hfffi F;Tlilt",lT passes Motion Passes 4-0. ' 10. A request by Commissioner Jordan Johnson to rename the Hillside Park ltem located at2l0l Telfair Street the Vernon Forrest Park. Tax Map 035-1-083- Action: 00-0 APProved Motions Motion Motion:""'"" Motion Text Made By Seconded ByType Result Motion to commisioner commissionerApprove approve' sean Frantom Ben Hasan Passes Motion Passes 4-0. 11. Discuss small business funding and application process. (Deferred from Item April 20 Commission Meeting) Action: Approved Motions |Iotion Motion Text Made By Seconded By Motion Type rvrvrtvrr r var Result Motion to approve receiving this item as A - .--.--,_-: -- - Approve information*itho.rt" commissioner commissioner r)^^^^^ objection.FrancinescottBenHasanraSSeS Motion Passes 4-0. www.augustaga.gov Administrative Services Committee Meeting 5/11/2021 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on April 27, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: SLA Labs SkillBridge Alliance A Private Public Partnership for Veteran Pre-Apprenticeships SLALabs, NEW SkillBridge Alliance The DoD created SkillBridge to assist 250K Veterans Annually Transition to Careers in the Private Sector. SLA Labs National Pilot Delivers a valuable NEW Resource for Employers & DoD Agencies to Engage Veterans in remote assignments during their 180 day transition period at SkillBridge. Remote Pre- Apprentice Assignments for Employers Customer Service & Dispatch Escalation Management Help Desk Managed IT Network Engineering RF Engineering Service Delivery Software – Hardware Research & Testing Training Veterans for Top Information Technology Sectors Cloud Services USD 171.2 billion in 2020 to USD 356.5 billion by 2025 Jobs 546,200 new jobs by 2025 5G & Broadband 371.4 Million in 2017 and is projected to reach USD 58.174 Billion by 2025. 8.5 million jobs will be created over 2019-2025 Iot Services USD 6.4 billion in 2020 to USD 11.5 billion by 2025 Artificial Intelligence AI five-year CAGR is expected to be 18.4% with revenues reaching $37.9 billion by 2024 Cyber Security Bureau of Labor Statistics expects the cyber security sector to grow by 31% between 2019 and 2029. That rate far exceeds the average for all occupations. SLA Labs Grant Writing Team Connects Private & Public Sector Partners with Funding Ranging from $25,000.00 to $25,000,000.00 from the following federal agencies Connecting Partners with Federal Funding Resources Co-Hosting Test Beds & STEM Accelerators Advancing the Mission for STEM (Science Technology Engineering & Math) by Deploying Pre-Apprenticeship Test Beds & STEM Accelerators with Private & Public Sector Partners SLA Labs Pre-Apprentice Units Our DoD Skills Based Learning Ecosystem SLA Labs Service Delivery Pre-Apprentice Unit Pre- Apprentice Training for Service Delivery Sponsored by Private Sector Partners Supporting 24/7 Department of Defense Project Service Delivery The Service Delivery pre-apprentice unit manages customer queries and complaints, process orders, modifications and escalate complaints across a number of communication channels. • Maintaining a positive, empathetic and professional attitude toward customers at all times. • Responding promptly to customer inquiries. • Communicating with customers through various channels. • Acknowledging and resolving customer complaints. • Knowing our products inside and out so that you can answer questions. • Processing orders, forms, applications, and requests. • Keeping records of customer interactions, transactions, comments and complaints. • Communicating and coordinating with colleagues as necessary. • Providing feedback on the efficiency of the customer service process. • Managing a team of junior customer service representatives. • Ensure customer satisfaction and provide professional customer support. Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Computer support specialists provide help and advice to computer users and organizations. Because of the wide range of skills used in different computer support jobs, there are many paths into the occupation. A bachelor’s degree is required for some computer support specialist positions, but an associate’s degree or postsecondary classes may be enough for others. The median annual wage for computer network support specialists was $63,460 in May 2019. The median annual wage for computer user support specialists was $52,270 in May 2019. Employment of computer support specialists is projected to grow 8 percent from 2019 to 2029, much faster than the average for all occupations. More support services will be needed as organizations upgrade their computer equipment and software. Supporting DCIM / BMS / CMMS Monitoring Responsible for the management and administration of the following systems: Building Management Systems (BMS), Electrical Power Monitoring Systems (EPMS), Supervisory Control and Data Acquisition systems (SCADA), and Data Center Infrastructure Management (DCIM) systems (hereon referred collectively as DCIM Systems). Primary responsibilities include oversight of installation, configuration, implementation, integration and commissioning of DCIM Systems hardware and software products. Students take initial direction from the DCIM Architect and Site Director and then use their technical and management skills to implement, manage, and administer DCIM Systems at multiple sites. Performing Software Testing Delivery for DoD Funded R&D Projects Software Testers are responsible for the quality of software development and deployment. They are involved in performing automated and manual tests to ensure the software created by developers is fit for purpose. Some of the duties include analysis of software, and systems, mitigate risk and prevent software issues. • Analyzing users stories and/use cases/requirements for validity and feasibility • Collaborate closely with other team members and departments • Execute all levels of testing (System, Integration, and Regression) • Design and develop automation scripts when needed • Detect and track software defects and inconsistencies • Provide timely solutions • Apply quality engineering principals throughout the Agile product lifecycle • Provide support and documentation SLA Labs DCIM / BMS / CMMS Pre-Apprentice Unit Pre-Apprentice Training for DCIM/BMS/CMMS Monitoring & Software Testing Services Sponsored by the Private Sector Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Major: Bachelor of Science in Computer Science Career Path Network administrator Network engineer Computer systems administrator Database administrator Software engineer Computer security specialist Software designer Web developer Telecommunications specialist Web administrator The U.S. Bureau of Labor Statistics (BLS) states that between 2018 and 2028, employment growth for network administrators is predicted to be 5%, while projections for database administrators and software developers are listed at 9% and 21%, respectively. BLS data indicates that in May 2018, the middle half of network administrators made $64,010 to $104,970 annually, with a median yearly income of $82,050. The same year, database administrators earned a median annual salary of $90,070, and the median yearly wage for applications software developers was 103,620, according to the BLS. Pre-Apprentice Training for Asset Management Sponsored by Private Sector Partners Supporting Mission Critical Infrastructure Facilities This business unit coordinates with client owned or managed field support groups contracted to private sector mission critical facilities including data centers, hospitals, banks, critical care units and telecommunications networks. Any mission critical infrastructure that requires network availability at a rate of 99.999 uptime will be managed in this business unit. Services include but are not limited to facility management, equipment maintenance, remote service diagnostics, equipment upgrades, equipment installations, service upgrades for Mechanical, Electrical, Plumbing Systems and 24 hour emergency services. M E P SLA Labs Asset Management Pre-Apprentice Unit Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Major: Mechanical - Electrical Engineering Career Path Facility Manager Facility Director Director of Operations Director of Facilities Maintenance HVAC Tech Electrician Plumber IT Field Tech The U.S. Bureau of Labor Statistics (BLS) Mechanical / Electrical engineers typically need a bachelor’s degree The median annual wage for mechanical engineers was $88,430 in May 2019. The median annual wage for electrical engineers was $98,530 in May 2019. The median annual wage for electronics engineers, except computer was $105,570 in May 2019. Employment of mechanical / electrical engineers is projected to grow 4 percent from 2019 to 2029, about as fast as the average for all occupations. Job prospects may be best for those who stay abreast of the most recent advances in technology. Servers Firewalls PCs SLA Labs Network Engineering Pre-Apprentice Unit Routers Pre-Apprentice Training Sponsored by Private Sector Partners Supporting Network Design and Deployment of Local and Wide Area Networking Projects This pre-apprentice unit will implement equipment installation plans based on the Network Administrator's specifications, maintain each component of the network and troubleshoot issues. The Network Engineer will be responsible for monitoring the network firewall, assessing the functionality of the network routers, ensuring all Internet security software is updated regularly, developing and implementing company email policies in accordance with the IT Manager and maintaining private sector phone systems. • Sustain the necessary data throughput rate by monitoring networking activity and maintaining existing equipment • Maintain the company phone system and work closely with the phone service provider to keep the lines active • Respond to network connectivity issues and resolve any wireless communication issues within the confines of the office • Update the network maintenance manual and submit a summary of changes to the manual each week to management • Collaborate with third-party support and service vendors to ensure that the network stays operational Entry Requirements: Associates or Bachelors Apprentices Pay $18-$25 hr Career Path Network administrator Network engineer Computer systems administrator Database administrator Software engineer Computer security specialist Software designer Web developer Telecommunications specialist Web administrator The U.S. Bureau of Labor Statistics (BLS) states that between 2018 and 2028, employment growth for network administrators is predicted to be 5%, while projections for database administrators and software developers are listed at 9% and 21%, respectively. BLS data indicates that in May 2018, the middle half of network administrators made $64,010 to $104,970 annually, with a median yearly income of $82,050. The same year, database administrators earned a median annual salary of $90,070, and the median yearly wage for applications software developers was 103,620, according to the BLS. SLA Labs Telemed Pre-Apprentice Unit Pre-Apprentice Training Sponsored by Private Sector Partners Supporting Virtual Healthcare Monitoring & Pharmacy Services This business unit will be engaged in live interactions with patients who are on an ongoing regiment of preventive care by a physician. Interactions include all follow up procedures that physicians prescribed for patient wellness. Diagnostic medical sonographers and cardiovascular technologists and technicians, including vascular technologists, also called diagnostic imaging workers, operate special imaging equipment to create images or conduct tests. The images and test results help physicians assess and diagnose medical conditions. Sonographers and technologists may work closely with physicians and surgeons before, during, and after procedures. Entry Requirements: High School Diploma or Associates Apprentices Pay $18-$25 hr Career Path : Diagnostic Medical Sonographers Cardiovascular Technologists Cardiovascular Technicians Vascular Technologists The U.S. Bureau of Labor Statistics (BLS) Employment of diagnostic medical sonographers is projected to grow 17 percent from 2019 to 2029, much faster than the average for all occupations. Employment of cardiovascular technologists and technicians, including vascular technologists, is projected to grow 5 percent from 2019 to 2029, faster than the average for all occupations. The median annual wage for cardiovascular technologists and technicians was $57,720 in May 2019. The lowest 10 percent earned less than $29,710, and the highest 10 percent earned more than $94,370. The median annual wage for diagnostic medical sonographers was $74,320 in May 2019. The lowest 10 percent earned less than $52,770, and the highest 10 percent earned more than $102,060. •Prepare patients for procedures by taking their medical history and answering any questions about the procedure •Prepare and maintain diagnostic imaging equipment •Operate equipment to obtain diagnostic images or to conduct tests •Review images or test results to check for quality and adequate coverage of the areas needed for diagnoses •Recognize the difference between normal and abnormal images, and identify other diagnostic information •Analyze diagnostic information to provide a summary of findings for physicians •Record findings and keep track of patients’ records SLA Labs Model Based System Engineering Pre-Apprentice Unit Pre-Apprentice Training Sponsored by Private Sector Partners Serving the Department of Defense Supporting Research & Development for Department of Defense Aerospace Projects and Private Sector Contractors INCOSE defines MBSE as “Model-based systems engineering (MBSE) is the formalized application of modeling to support system requirements, design, analysis, verification and validation activities beginning in the conceptual design phase and continuing throughout development and later life cycle phases.” In practice, System Markup Language (SysML) based models have gained the most prevalence in MBSE application. These models are system relationship models and are useful for showing relationships among system functions, requirements, developers, and users. These models support 3 aspects of systems engineering: • System Functional Flows (i.e., System Architecture) • System Requirements Traceability • System and Organizational Process Flows Entry Requirements: Associates or Bachelors Apprentices Pay $25 plus Career Path : Aerospace Engineer Mission Engineering Digital Engineering Mixed Reality Training Computer Systems Analyst Information Security Analyst Network Analyst Network Architect Software Developer The U.S. Bureau of Labor Statistics (BLS) Employment of aerospace engineers is projected to grow 3 percent from 2019 to 2029, about as fast as the average for all occupations. Aircraft are being redesigned to cause less noise pollution and have better fuel efficiency, which will help sustain demand for research and development. Also, new developments in small satellites have greater commercial viability. Growing interest in unmanned aerial systems will also help drive growth of the occupation. The median annual wage for aerospace engineers was $116,500 in May 2019. There are several organizations that have been working to advance the SysML modeling capabilities and applications. These include the INCOSE MBSE Initiative and the NASA MBSE Pathfinder. The INCOSE MBSE Initiative is looking at a broad list of topics in the application of MBSE. The application of Hamilton’s Principle to the definition of patterns by the Pattern Based Working Group is of particular interest to the development of system models. The NASA MBSE Pathfinder is demonstrating application of MBSE in space related systems. Veteran Engagement Targets, the Employer Connection SLA Labs SkillBridge Alliance Veteran Training & Acquisition Targets for Project Engagements Veteran Engagement Targets 1,500—3500 Employer Project Engagements Year One 3,500– 10,000 Employer Project Engagements Year Two 25,000 Employer Project Engagements Year Three Forward SLA Labs SkillBridge Platform Provides Employers a NEW US Workforce Pipeline of Job Ready Veterans Available for Remote Project Engagements Employer Led Apprentice Training Targets Remote Instructor Support for Veteran Training & Testing One hour remote instruction per eight hour shift, this can be pre recorded and uploaded via SLA Labs API Bridge. Live Remote Monitoring by One Supervisor per Shift (negotiated). Remote Testing & Monitoring for Each Workload Module (testing can be remote capture and grading). Certifications for Students Upon Completion of Programs. Lead Partner Placement Targets for Veterans at Training Completion Employment Commitment to Engage Veterans Upon Completion of their Training (180 Days)  Pre-Engagement Outreach Coordination & Evaluation for Veterans & Dependents  Employer Marketplace Awareness Participation  180 Day Workforce Training Commitment for Pre-Screened Veterans  First Look Employment Commitment Upon Veterans Training Completion Mission Critical Outsource Training, the SkillBridge Way Why Veterans are the Leading Workforce Choice for Employers  SLA Labs veterans are natural team builders  Have the necessary skill sets to adapt and overcome in any environment  Recognize authority required for any mission  Dedicated to excellence with a strong work ethic  Working well under fire is a veterans credo  Results oriented under any circumstance  Served our country with honor and distinction P 770-318-8957 iamag@gate.net SLA Labs IT CO-OP S L A L a b s C o n n e c t Administrative Services Committee Meeting 5/11/2021 1:05 PM Presentation by SLA Labs Department:Mayor's Office Presenter:Mayor Hardie Davis, Jr. Caption:Presentation by SLA Labs and request from commission "letter of support”. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 5/11/2021 1:05 PM selling city-owned parcels at a reduced appraised value for the sole purpose of developing affordable housing. Department:Mayor's Office Presenter:Mayor Hardie Davis, Jr. Caption:Motion to approve directing planning and development, the land bank authority, housing and community development, the development authority, the downtown development authority, and any other relevant departments to provide the commission, within 60 days, at least three recommendations on selling city-owned parcels at a reduced appraised value for the sole purpose of developing affordable housing. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 5/11/2021 1:05 PM The affordable housing and workforce housing tax break Department:Mayor's Office Presenter:Mayor Hardie Davis, Jr. Caption:Motion to approve directing the finance department, planning and development department, tax assessor’s office, and any other relevant departments to research and develop a property tax incentive(s), within 90 days, for the creation of new workforce and affordable housing units or developments in order to maintain Augusta’s competitive edge in retaining current and attracting new residents. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: GEORGIA – RENTER’S CHOICE TO: Interested Parties FROM: Jordan Stein, Head of Public Policy, Rhino Re: Renter’s Choice - Georgia _____________________________________________________________________________________ Objective: Renter’s Choice is designed to address the issue of high upfront move-in costs for home renters. Securing and maintaining stable housing has proven to be a substantial barrier to renters. Renter’s Choice in Georgia would adapt and improve upon a framework established by the models put forward by a number of cities in 2020, including: Atlanta, GA; Cincinnati, OH; Columbus, OH; Baltimore, MD and Philadelphia, PA. The “Renter’s Choice” framework offers renters lower-cost alternatives to traditional, burdensome cash security deposits while providing equal or greater protection to property owners. Background ●Millions of Americans are grappling with the issues of housing accessibility and affordability. Over 49% of Americans do not have $400 in savings for an emergency, according to a 2019 Federal Reserve study. ●With homeownership increasingly out of reach, more Americans are renting homes than ever before. ●According to the 2019 Zillow Group “Consumer Housing Trends Report,” at least 35% of renters find upfront move-in costs to be an obstacle to securing housing. ●Upfront move-in costs, namely security deposits are a too-often overlooked piece of the puzzle in the discussion of housing affordability. Nationwide, over $45 billion is currently locked up in cash security deposits, benefiting neither renters nor property owners. In Georgia, we have projected that over $760 million sits idly in cash security deposits (*projection is based on National Multifamily Housing Council apartment stock and average rent prices). Rhino & Security Deposit Alternatives ●Insurance programs like Rhino’s allow renters to protect their property owners from excessive damages and unpaid rent for payments of approximately $5/month for an apartment that rents for $1,000/month. ●By embracing proven innovation, low-cost insurance programs offer an opportunity to eliminate cash deposits, save renters significant money on upfront move-in costs, and provide property owners/landlords the same protection that they are afforded through cash deposits. ●Rhino is offered in over 1 million homes across the country with over forty thousand in Georgia alone, including those managed by UDR and Highmark Residential, NMHC top-20 national operators. The “Renter’s Choice” Movement ●Renter’s Choice not only offers a major affordable housing solution but also an economic development win, presenting an opportunity to inject the over $760 million currently tied up in cash deposits back into the Georgia economy. ●In early 2020, Cincinnati, OH became the first city in the country to pass legislation of this nature, followed by Atlanta, GA in October, and several other cities and states across the country have committed to following in the year ahead. ●Atlanta City Council Member Amir Farokhi, the bill sponsor in Atlanta, described his motivation for introducing Renter’s Choice as follows - “This was one small thing we could do to make it less costly to get into an apartment. At no risk to anyone.” ●Columbus, Ohio City Attorney Zach Klein testified on the benefits of “Renter’s Choice” for creating optionality for survivors of domestic violence, who may need to secure housing quickly - “Women who are trying to escape their abusers often don't have the money or access to the bank accounts that are necessary to come up with the security deposit in a traditional form. With something like ‘Renter’s Choice’ or only a couple dollars a month, a family can escape their abusers and get into safe, affordable housing, which can be critical to save that family's lives.” renterchoice.org COVID-19 and Urgency ●The COVID-19 crisis has brought on a climate of economic insecurity and uncertainty for thousands of Georgia residents and tens of millions of Americans. ●Mayor Eric Garcetti of Los Angeles (a Democrat) and Mayor Francis Suarez of Miami (a Republican) joined Rhino’s Chairman in a recent CNN Opinion piece urging city and state governments across the country to move forward on legislation of this nature particularly in light of the economic challenge and uncertainty brought on by the pandemic and the limited federal response. ●There has also been an open letter - featuring city and state elected officials from across the country committing to working on “Renter’s Choice” initiatives in 2021 as a way to offer economic relief in a way that does not burden taxpayers, the federal government, or add a dime to anyone’s budget. ●The opportunity to add a financial tool to every Georgia renters’ toolbox at this time of historic economic challenge would provide tangible relief to countless young professionals, families, and residents of all economic circumstances. ●The following quote from Richmond, Virginia Mayor Levar Stoney summarizes the unique value proposition of this public policy initiative at this moment in time: “With the rapidly changing economic landscape, families and individuals may need to move quickly and safely during this pandemic. High upfront moving costs can be a barrier to housing stability, and providing an alternative could help many families.” renterchoice.org ReQWeU¶V CKRLce - SaPSOe BLOOV CLQcLQQaWL, OH - ReQWeU¶V CKRLce Olttij of dtnrittnatt EEF/ An ©r&tnancB Nn m -2020 MODIFYING the provisions of Chapter 871, "Landlord-Tenant Relationships," of Title VIII, "Business Regulations," of the Cincinnati Municipal Code, by AMENDING Section 871-1, "Purpose and Construction," Section 871-9, "Obligations of Landlords and Tenants," and Section 871-11, "Notice to Tenants," to ensure residential tenants have increased options for securing the performance of their obligations under residential rental agreements. WHEREAS, upfront costs associated with moving into residential rental properties have continued to increase and burden residential tenants, many of whom are already cost-burdened and contribute in excess of 30% of their monthly income to housing-related expenses; and WHEREAS, there exist technological advances and innovations in the residential rental market, such as insurance altematives to traditional upfront moving costs like security deposits; and WHEREAS, requiring that tenants have the choice of providing rental security insurance and installment payments as an alternative to traditional security deposits in residential rental agreements makes possible upfront cost relief to individuals and families entering rental agreements, while ensuring landlords are reasonably protected against damages and unpaid rent; now, therefore; BE IT ORDAINED by the Council of the City of Cincinnati, State of Ohio: Section 1. That Section 871-1, "Purpose and Construction," of Chapter 871, "Landlord- Tenant Relationships," of Title Vlll, "Business Regulations," of the Cincinnati Municipal Code is hereby amended to read as follows: (a) The purpose of this chapter is to improve the housing stock in Cincinnati and to promote equitable relationships between landlords and tenants. To this end, this chapter shall be liberally construed. £b} If anv of the provisions of this chapter conflict with the laws, rules, and regulations of the United States or the state of Ohio, such laws, rules, and regulations shall govern. Section 2. That Section 871-9, "Obligations of Landlords and Tenants," of Chapter 871, "Landlord-Tenant Relationships," of Title VIII, "Business Regulations," of the Cincinnati Municipal Code is hereby amended to read as follows: Sec. 871-9. - Obligations of Landlords and Tenants. (a) In every rental agreement there shall be imposed upon the landlord the following obligations to the tenant: (1) The landlord shall conform to the "Obligations of Landlords" as set out in Section 5321.04 of the Ohio Revised Code. (2) The landlord shall maintain the rental unit in substantial compliance with the provisions applicable to landlords in the Cincinnati - Ohio Basic Building Code, the Cincinnati Fire Prevention Code, and the regulations of the board of healthf. (3) So long as the tenant continues to meet their obligation under paragraph 871- 9(b)(2), no landlord shall raise the agreed rent for the rental unit above the rent charged for comparable rental units, or otherwise increase the obligations of the tenant in any way, or terminate the tenancy, or bring an action for forcible entry and detainer, in retaliation for the tenant's availing themself of pursuing anv right or remedy under this chapter or because: (A) The tenant has complained in good faith to the landlord or their agent or employees of conditions in or affecting the tenant's rental unit which the tenant believes may constitute a violation of the Cincinnati - Ohio Basic Building Code, the Fire Prevention Code, the regulations of the board of health or any other law. (B) The tenant has complained in good faith to a body charged with the enforcement of the Cincinnati - Ohio Basic Building Code, the Fire Prevention Code, or the regulations of the board of health, or any other law of a condition in or affecting the rental imit which the tenant believes may constitute a violation of such codes, regulations or other laws; or (C) In response to a complaint of the tenant, the body charged with enforcement of the Cincinnati - Ohio Basic Building Code, the Fire Prevention Code, the regulations of the board of health or any other law has served a notice or complaint of a violation on the landlord, agents, or employees of the landlord. (4) Within six months after the occurrence of any event referred to in this paragraph 871-9(a)(3), an action for forcible entry and detainer shall be presumed to be in retaliation for that event and the landlord shall not be entitled to recover possession \mless landlord proves by a preponderance of the evidence that: (A) The tenant is committing waste, creating a nuisance, using the rental imit for an illegal purpose or for other than living or dwelling purposes, or substantially impairing the quiet enjoyment of the property by the other occupants of the property; or (B) The landlord desires possession of the rental unit for immediate use as landlord's own abode; or (C) The rental unit must be vacated in order to make necessary repairs; or (D) The landlord plans permanently and immediately to remove the rental unit from the rental market. (5) The obligations of a tenant imder any agreement or under this chapter shall not be modified by this section, but failure of the tenant to perform any obligations other than those specified in paragraphs 871-9(b)(2) and 871- 9(a)(4) shall not be grounds for eviction. (6) Prior to entry into the rental agreement and thereafter upon request by the tenant, the landlord shall provide to the tenant: (A) A copy of all rules and regulations conceming the use, occupancy and maintenance of the rental unit, appurtenances thereto, and the property of which the rental unit is a part, and (B) A copy of the "Notice to tenants" set out in paragraph 871-11(a) and shall obtain from the tenant a written acknowledgement by the tenant of receipt of the rules and regulations and the "Notice to tenants" set out in paragraph 871-11(a). (C) A complete copy of the written rental agreement, if any. (7) When a tenant provides a securitv deposit the landlord shall provide the tenant with a signed receipt for the security deposit and all rental payments^ except for payments made by personal check of the tenant, at the time the security deposit or rental payments are made. (8) Upon a tenant's request, all landlords who own and control more than twentv- five rental units and require a securitv deposit shall offer to accent at least one of the options described in paragraph 871-9(al(81(A-Q in lieu of the required securitv deposit: (A) Rental securitv insurance that satisfies the following criteria: (i) The insurance provider is an approved carrier licensed bv. and in good standing with, the Ohio Department of Insurance: £ii) The coverage is effective upon the payment of the first premium and remains effective for the entire lease term: and (iii) The coverage provided per claim is no less than the amount the landlord requires for security deposits. (B) Payment of the security deposit over a series of no less than six equal monthly installment payments, which installments shall be due on the same day as the monthly rent payment and which may be paid together with the monthly rent payment in a single transaction, absent separate agreement by the landlord and tenant: or (C) Payment of a reduced security deposit, which amoimt shall be no more than fifty percent of the monthly rental rate charged for the subject rental unit. (D) Prior to entering into a rental agreement, a landlord shall provide the tenant written notice of the available security deposit alternatives consistent with paragraph 871-11. "Notice to Tenants." £E} If rental security insurance meeting the criteria in this paragraph 871- 9(aI(8I is not available within the corporate limits of city of Cincinnati, a landlord shall satisfy his or her obligations under this paragraph 871- 9(ay8I by offering, at his or her option, one of the rental security deposit altematives described in paragraph 871-9(a)(8)(B-0. (¥) The provisions of this paragraph 871-9(a>(81 shall not apply to a deposit placed with a landlord to secure the availability of a rental unit more than sixty days prior to the commencement of the rental period. £9} A tenant who elects to provide rental security insurance in lieu of a required security deposit shall not be required to provide additional security or insurance coverage per claim in an amount greater than the amount required for security deposits. (lOlIf the rental agreement includes a provision that authorizes the landlord to assess the tenant a fee for late payment of the monthly rent, the total amount of that late payment fee for any month may not exceed fifty dollars ($50.00) or five percent (5%) of the monthly contract rent, whichever amount is greater. (11) The landlord shall not: (A) Charge interest on a late fee; (B) Impose a late fee more than one time on a tenant's single late payment of rent; or (C) Impose a late fee on a tenant for the late payment or nonpayment of any portion of the rent for which a rent subsidy provider, rather than the tenant, is responsible for paying. (b) In every rental agreement there shall be imposed upon the tenant the following obligations to the landlord: (1) The tenant shall conform to the "Responsibilities of occupants" as set out in the Cincinnati - Ohio Basic Building Code and to the "Obligations of Tenant" as set out in Section 5321-05 of the Ohio Revised Code. (2) The tenant shall tender the agreed rent at the agreed time and place, and in the agreed manner except: (A) When the tenant has made any payment to a utility supplier for utility services to the rental unit which, by the rental agreement, is the obligation of the landlord, the tenant may deduct the amount of such payments from the rent. (B) When the landlord has failed to comply with an order of state or local building, health, or fire officials within the time period specified in the initial order to the landlord, the tenant may make or cause to be made necessary repairs and deduct the reasonable cost thereof, including the cost of all necessary permits, from the rent due and owing in the next two consecutive 30 day rental periods. No tenant shall deduct more than two months' rent for the cost of repairs in any six-month period. No tenant shall undertake repairs without first obtaining the necessary permits from the Department of Buildings and Inspections. All repairs shall be made in compliance with the provisions of the Cincinnati - Ohio Basic Building Code. (C) Whenever the building or a portion of the building of which the rental unit is a part is ordered vacated by governmental authority, the tenant shall vacate the rental unit and the duty of the tenant to pay rent shall be completely abated. (3) The tenant shall obey all rules and regulations established by the landlord concerning the use, occupation, and maintenance of the rental unit, appurtenances thereto, and the property of which the unit is a part, if: (A) The tenant has acknowledged receipt in writing of a copy of the rules and regulations prior to entry into the rental agreement, or has consented in writing to rules and regulations promulgated after commencement of the rental agreement, and (B) The rules and regulations are reasonably related to the convenience, safety or welfare of the tenants of the property, or to the preservation of the property, or to the fair distribution of services and facilities held out for the tenants generally, and (C) The rules and regulations are sufficiently explicit in their prohibition, direction, or limitation of the tenant's conduct to inform tenant of what must or must not be done to comply. (c) Except as specifically provided in Section 871-9 or any other section of this chapter, all obligations of landlords and tenants under this chapter shall be interpreted as independent obligations and the duty of a tenant or landlord to meet the obligations under this chapter shall not be conditioned upon the performance of obligations by the other party to the rental agreement. Section 3. That Section 871-11, "Notice to Tenants," of Chapter 871, "Landlord-Tenant Relationships," of Title VIII, "Business Regulations," of the Cincinnati Municipal Code is hereby amended to read as follows: Sec. 871-11. - Notice to Tenants. (a) For purposes of paragraph 871-9(a)(6)(B) the "Notice to Tenants" shall include the following language specified in this subsection (a). The capitalized language shall be set in 14-point bold-face type; all other language shall be set in 12-point type. NOTICE TO TENANTS The following notice is required by the Cincinnati Municipal Code. TENANT'S DUTIES Each tenant shall comply with all duties imposed upon tenants by the applicable provisions of all municipal codes, regulations and ordinances, and in particular: 1. Keep that part of the premises which tenant occupies and uses safe and sanitary. 2. Dispose of all rubbish, garbage, and other waste in a clean, safe, and sanitary manner. 3. Keep all plumbing fixtures in the dwelling unit or used by tenants as clean as their condition permits. 4. Use and operate all electrical and plumbing fixtures properly. 5. Personally refrain from? and forbid any other person who is on the premises with tenant's permissions from intentionally or negligently destroying, defacing, damaging, or removing any fixture, appliance, or other part of the premises. 6. Maintain in good working order and condition any range, refngerator, washer, dryer, dishwasher, or other appliances supplied by the landlord and required to be maintained by the tenant under the terms and conditions of a written rental agreement. 7. Conduct himself or herself and require other persons on the premises with tenant's consent to conduct themselves in a manner that will not disturb neighbors' peaceful enjoyment of the premises. 8. Upon reasonable notice and at reasonable times give consent for the landlord to enter into the dwelling unit in order to inspect the premises, make ordinary, necessary or agreed repairs, decorations, alterations, improvements, deliver parcels which are too large for the tenant's mail facilities, supply necessary or agreed services, or exhibit the dwelling unit to prospective or actual purchasers, mortgagees, tenants, workmen, or contractors. 9. Inform the landlord, or landlord's agents, within a reasonable time, of any conditions, whether caused by the tenant or due to normal use of the premises, which should be corrected in order to preserve the condition of the rented premises. Any tenant who creates a condition which constitutes a violation of the standards established by the Cincinnati - Ohio Basic Building Code may be punished for a violation in accordance with the penalty provisions of the Cincinnati - Ohio Basic Building Code, if the tenant fails to remedy the condition within a reasonable time after he receives notice of such violation from the Department of Buildings and Inspections or fire division or the board of health. LANDLORD'S DUTIES Each owner or landlord of residential property shall comply with all duties imposed upon owners or landlords by the applicable provisions .of all municipal codes, regulations, or ordinances governing the maintenance, construction, use or appearance of the dwelling unit and the property of which it is a part, and in particular: 1. Keep all common areas of the premises in a safe and sanitary condition. 2. Make all repairs necessary to put and keep the dwelling unit and the appurtenances thereto in a fit and habitable condition and in compliance with the Cincinnati - Ohio Basic Building Code, Cincinnati Fire Prevention Code, and the regulations of the board of health. Maintain in good and safe working order and condition all electrical, plumbing, sanitary, heating, ventilating, and air conditioning fixtures and appliances, and elevators, supplied or required to be supplied by landlord. 4. Dispose of all garbage and rubbish in accordance with the provisions of Section 00053-7 of the regulations of the board of health. 5. Exterminate any insects, rodents, or other pests on the premises. 6. Supply running water, reasonable amounts of hot water and reasonable heat at all times, except when the building that includes the dwelling unit is not required by law to be equipped for that purpose, or the dwelling unit is so constructed that heat or hot water is generated by an installation within the exclusive control of the tenant and supplied by a direct public utility connection. 7. Except in the case of emergency or if it is impracticable to do so, give the tenant reasonable notice of landlord's intent to enter and enter only at reasonable times. Twenty-four hours is presumed to be a reasonable notice in the absence of evidence to the contrary. 8. [LANDLORDS WHO OWN AND CONTROL MORE THAN TWENTY-FIVE RENTAL UNITS SHALL ALSO INCLUDE THE FOLLOWING LANGUAGE IN THEIR NOTICES:! If a security deposit is required. Tenant has the right to request and Landlord is required to accept one of the following three altematives: al rental securitv insurance: b^ a deposit paid over no less than six equal monthly installments: or cl a one-time reduced securitv deposit pavment of no more than fiftv percent of the monthlv rental rate charged for the rental unit. Tenant shall not be required to provide rental securitv insurance coverage per claim in an amount greater than the amount required for securitv deposits. IF YOU BELIEVE THAT THIS BUILDING OR ANY PORTION OF IT IS NOT IN COMPLIANCE WITH THE CINCINNATI - OHIO BASIC BUILDING CODE, CINCINNATI FIRE PREVENTION CODE, AND THE REGULATIONS OF THE BOARD OF HEALTH, NOTIFY YOUR LANDLORD OR LANDLORD'S AGENT: NAME [INSERT NAME1 ADDRESS [INSERT ADDRESS] TELEPHONE [INSERT TELEPHONE] 8 TAKE A WITNESS OR NOTIFY THE LANDLORD OR LANDLORD'S AGENT IN WRITING AND KEEP A COPY. YOU MAY NEED EVIDENCE OF YOUR COMPLAINT. IF YOU AND YOUR LANDLORD CANNOT RESOLVE THE PROBLEM, YOU SHOULD NOTIFY THE CINCINNATI DEPARTMENT OF BUILDINGS AND INSPECTION, 801 PLUM STREET, CINCINNATI, OHIO 45202, TELEPHONE 352-3275, THE CINCINNATI FIRE DIVISION, 430 CENTRAL AVENUE, CINCINNATI, OHIO, TELEPHONE 241-6700, OR THE CINCINNATI BOARD OF HEALTH, 3101 BURNET AVENUE, CINCINNATI, OHIO, TELEPHONE 352-3100. YOUR RIGHT TO DO SO IS PROTECTED BY LAW. IF YOU HAVE FULFILLED YOUR DUTIES AS A TENANT, AND YOUR LANDLORD HAS NOT FULFILLED HIS DUTIES AS A LANDLORD, YOU MAY, IN SOME CASES, HAVE YOUR RENT USED TO MAKE REPAIRS OR YOU MAY BE ABLE TO APPLY TO A COURT OF LAW FOR A DECREASE IN YOUR RENT. FOR MORE INFORMATION ABOUT YOUR RIGHTS AS A TENANT CONTACT THE BETTER HOUSING LEAGUE, 2400 READING ROAD, CINCINNATI, OHIO 45202, TELEPHONE 721- 6855. (b) In the spaces provided in paragraph 871-11(a)(8), the landlord shall supply the name, address, and telephone number of a person available at all reasonable times authorized to order repairs made to the property. Section 4. That existing Section 871-1, "Purpose and Construction" of Chapter 871, "Landlord-Tenant Relationships" of the Cinciimati Municipal Code is hereby repealed. Section 5. That existing Section 871-9, "Obligations of Landlords and Tenants" of Chapter 871, "Landlord-Tenant Relationships" of the Cincinnati Municipal Code is hereby repealed. Section 6. That existing Section 871-11, "Notice to Tenants," of Chapter 871, "Obligations of Landlords and Tenants" of Chapter 871, "Landlord-Tenant Relationships" of the Cincinnati Mimicipal Code is hereby repealed. Section 7. That any landlord that owns or controls a rental property subject to the provisions of this ordinance shall cause their rental agreements and rental operation to conform to its provisions no later than 90 days following its passage. Section 8. This ordinance shall have prospective application and shall not be deemed to apply to a rental agreement executed or in effect prior to the effective date of this ordinance; provided, however, that this ordinance shall apply to the renewal of a rental agreement that is executed or becomes effective on or following the effective date of this ordinance. Section 9. That the proper City officials are authorized to take all actions necessary and to implement the provisions of this ordinance once they become effective. Section 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. Passed: \'o 2020 Attest: Cerk hn Cranley, Mayor New language underscored. Deleted language indicated by strikethrough. t HEREBY CERTIFY THAT ORDINANCE NO WAS PUBLISHED IN THE CITY BULLETIN^IN ACCORDAN^WITH THE dl^RTER ON CLIRK OF COUNCICT . rii" '.ji •• 10 AWOaQWa, GA - ReQWeU¶V CKRLce CITY COUNCIL ATLANTA, GEORGIA 20-O-1423 Last Updated: 10/1/20 Page 1 of 7 AN ORDINANCE BY COUNCILMEMBERS AMIR R. FAROKHI, ANTONIO BROWN, MATT WESTMORELAND, MICHAEL JULIAN BOND, CARLA SMITH, AND JOYCE M. SHEPERD AS AMENDED BY COMMUNITY DEVELOPMENT/HUMAN SERVICES COMMITTEE TO AMEND CHAPTER 94 (HUMAN RELATIONS), SO AS TO ADD A NEW ARTICLE IX ENTITLED ³LANDLORD-TENANT SEC8RIT< DEPOSIT REG8LATIONS´; TO PRO9IDE FOR RELATED REGULATIONS, REQUIREMENTS AND PROCEDURES; AND FOR OTHER PURPOSES. WHEREAS, the Cit\ of Atlanta (³Cit\´) is charged Zith the protection of the pXblic health, safet\, and welfare of the citizens of the City; and WHEREAS, upfront costs associated with moving into residential rental properties have continued to increase and burden residential tenants, many of whom are already cost-burdened and contribute in excess of 30% of their monthly income to housing-related expenses; and WHEREAS, requiring that tenants have the choice of providing rental security insurance and installment payments as an alternative to traditional security deposits in residential rental agreements will provide upfront cost relief to individuals and families entering into said rental agreements, while ensuring landlords are reasonably protected against damages and unpaid rent. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATLANTA, GEORGIA, HEREBY ORDAINS AS FOLLOWS: Section 1: The Atlanta City Code of Ordinances, Chapter 94 (Human Relations), is hereby amended by adding a neZ Article IX entitled ³Landlord-Tenant SecXrit\ Deposit RegXlations´, Zhich shall read as shoZn on E[hibit ³A´ attached hereto and incorporated herein by this reference. Section 2: All ordinances or parts of ordinances in conflict with this ordinance are waived to the extent of any conflict. 1 AN ORDINANCE BY AN ORDINANCE TO AMEND CHAPTER 94 (HUMAN RELATIONS), SO AS TO ADD A NEW ARTICLE IX ENTITLED “LANDLORD-TENANT SECURITY DEPOSIT REGULATIONS”; TO PROVIDE FOR RELATED REGULATIONS, REQUIREMENTS AND PROCEDURES; AND FOR OTHER PURPOSES. WHEREAS, the City of Atlanta (“City”) is charged with the protection of the public health, safety, and welfare of the citizens of the City; and WHEREAS, upfront costs associated with moving into residential rental properties have continued to increase and burden residential tenants, many of whom are already cost-burdened and contribute in excess of 30% of their monthly income to housing-related expenses; and WHEREAS, requiring that tenants have the choice of providing rental security insurance and installment payments as an alternative to traditional security deposits in residential rental agreements will provide upfront cost relief to individuals and families entering into said rental agreements, while ensuring landlords are reasonably protected against damages and unpaid rent. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATLANTA, GEORGIA, HEREBY ORDAINS AS FOLLOWS: Section 1: The Atlanta City Code of Ordinances, Chapter 94 (Human Relations), is hereby amended by adding a new Article IX entitled “Landlord-Tenant Security Deposit Regulations”, which shall read as shown on Exhibit “A” attached hereto and incorporated herein by this reference. Section 2: All ordinances or parts of ordinances in conflict with this ordinance are waived to the extent of any conflict. 2 EXHIBIT A Article IX – LANDLORD-TENANT SECURITY DEPOSIT REGULATIONS Sec. 94-150 – Policy Declaration. It is the purpose of this Article and the policy of the City of Atlanta to protect and promote the public health, safety and welfare of its citizens and to establish rights and obligations of the landlord and the tenant in the rental of dwelling units in the City. Sec. 94-151 – Definitions. Security deposit means money or any other form of security given by a tenant to a landlord which shall be held by the landlord on behalf of a tenant by virtue of a residential rental agreement and shall include, but not be limited to, damage deposits, advance rent deposits, and pet deposits. Such term shall not include nonrefundable fees, or money or other consideration which are not to be returned to the tenant under the terms of the residential rental agreement or which were to be applied toward the payment of rent or reimbursement of services or utilities provided to the tenant. Sec. 94-152 – Security Deposit. (a) Upon a tenant’s request, all landlords who own and/or control more than ten rental units and require a security deposit more than sixty percent (60%) of the monthly rental rate charged for the subject rental unit shall offer to accept one of the two following options in lieu of the required security deposit: (1) Rental security insurance that satisfies the following criteria: (i) The insurance provider is an approved carrier licensed by, and in good standing with, the Department of Insurance of the State of Georgia; (ii) The insurance provider, policy, and coverage amount must be submitted to and approved by the landlord as an acceptable option in lieu of the required security deposit; (iii) The coverage is effective upon the payment of the first premium and remains effective for the entire lease term; (iv) The insurance must permit the payment of premiums on a monthly basis unless the tenant selects or agrees to a different payment schedule; (v) The coverage provided per claim is no less than the amount the landlord requires for security deposits; and 3 (vi) A tenant who chooses this option in lieu of security deposit shall not be required to provide additional security or insurance coverage per claim in an amount greater than the amount required for security deposits. (2) Payment of the security deposit over a series of no less than three (3) equal monthly installment payments, which installments shall be due on the same day as the monthly rent payment and which may be paid together with the monthly rent payment in a single transaction, absent separate agreement by the landlord and tenant; or (b) Prior to entering into a rental agreement which requires a security deposit more than sixty percent (60%) of the monthly rental rate charged for the subject rental unit, a landlord shall provide the tenant written notice of the available alternatives. (c) The provisions of this paragraph shall not apply to a deposit placed with a landlord to secure the availability of a rental unit more than sixty days prior to the commencement of the rental period. (d) The provisions of this paragraph shall not limit a landlord’s ability to require standard credit, income or other qualifications upon application for a new rental agreement. BaOWLPRUe, MD - ReQWeU¶V CKRLce EXPLANATION: CAPITALS indicate matter added to existing law. [Brackets] indicate matter deleted from existing law. Underlining indicates matter added to the bill by amendment. Strike out indicates matter stricken from the bill by amendment or deleted from existing law by amendment. CITY OF BALTIMORE ORDINANCE Council Bill 21-0022 Introduced by: Councilmember Middleton, President Mosby, Councilmembers Stokes, Ramos, Cohen Introduced and read first time: January 11, 2021 Assigned to: Economic and Community Development Committee Committee Report: Favorable with amendments Council action: Adopted Read second time: March 22, 2021 AN ORDINANCE CONCERNING 1 Security Deposit Alternatives 2 FOR the purpose of requiring certain lease provisions to create alternatives besides the traditional 3 security deposit for residential leases under certain circumstances; defining certain terms; and 4 prohibiting this subsection from limiting a landlord’s ability to require certain qualifications 5 on a residential tenant’s application for a new residential lease. 6 BY adding 7 Article 13 - Housing and Urban Renewal 8 Section 7-3(d) 9 Baltimore City Code 10 (Edition 2000) 11 SECTION 1. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF BALTIMORE, That the 12 Laws of Baltimore City read as follows: 13 Baltimore City Code 14 Article 13. Housing and Urban Renewal 15 Subtitle 7. Residential Lease Requirements 16 § 7-3. Information required. 17 . . . . dlr21-0347(1)~3rd/25Mar21 art13/21-0022 ~3rd Reader/ar:nbr:ar:ar Council Bill 21-0022 1 (D)SECURITY DEPOSIT ALTERNATIVES. 2 (1)“SECURITY DEPOSIT” DEFINED. 3 (I)IN GENERAL. 4 “SECURITY DEPOSIT” MEANS MONEY OR ANY OTHER FORM OF SECURITY GIVEN BY 5 HAS THE MEANING STATED IN STATE REAL PROPERTY ARTICLE, § 8-203(A)(3). A 6 TENANT TO A LANDLORD TO BE HELD BY A LANDLORD ON BEHALF OF THE TENANT 7 BY VIRTUE OF A RESIDENTIAL LEASE AND SHALL INCLUDE: 8 (A) DAMAGE DEPOSITS; 9 (B) ADVANCE RENT DEPOSITS; AND 10 (C) PET DEPOSITS. 11 (II)EXCLUSIONS. 12 “SECURITY DEPOSIT” DOES NOT INCLUDE ANY NONREFUNDABLE FEES OR OTHER 13 CONSIDERATION THAT: 14 (A) ARE NOT TO BE RETURNED TO THE TENANT UNDER THE TERMS OF THE 15 RESIDENTIAL LEASE; 16 (B) WERE TO BE APPLIED TO THE PAYMENT OF RENT OR REIMBURSEMENT OF 17 SERVICES OR UTILITIES PROVIDED TO THE TENANT; OR 18 (C) ARE PLACED WITH A LANDLORD TO SECURE THE AVAILABILITY OF A 19 RENTAL UNIT MORE THAN 60 DAYS PRIOR TO THE COMMENCEMENT OF THE 20 RENTAL PERIOD. 21 (2)SCOPE. 22 (A) THIS SUBSECTION ONLY APPLIES TO LANDLORDS WHO OWN OR CONTROL 10 OR 23 MORE RENTAL UNITS IN BALTIMORE CITY. 24 (B) THIS SUBSECTION DOES NOT APPLY TO LEASES FOR PUBLIC HOUSING 25 ADMINISTERED BY THE HOUSING AUTHORITY OF BALTIMORE CITY. 26 (3)IN GENERAL. 27 IF A LANDLORD ASSESSES A SECURITY DEPOSIT OF MORE THAN 60% PERCENT OF THE 28 MONTHLY RENT CHARGED FOR A UNIT, THE LANDLORD SHALL INCLUDE IN THE LEASE 29 THE OFFER TO ACCEPT ONE OF THE TWO FOLLOWING OPTIONS IN LIEU OF THE REQUIRED 30 SECURITY DEPOSIT: 31 (I)RENTAL SECURITY INSURANCE THAT SATISFIES THE FOLLOWING CRITERIA: dlr21-0347(1)~3rd/25Mar21 art13/21-0022 ~3rd Reader/ar:nbr:ar:ar - 2 - Council Bill 21-0022 1 (A) THE INSURANCE PROVIDER IS AN APPROVED CARRIER LICENSED BY, 2 AND IN GOOD STANDING WITH, THE MARYLAND INSURANCE 3 ADMINISTRATION; 4 (B) THE INSURANCE PROVIDER, POLICY, AND COVERAGE AMOUNT MUST BE 5 SUBMITTED TO AND APPROVED BY THE LANDLORD AS AN ACCEPTABLE 6 OPTION IN LIEU OF THE REQUIRED SECURITY DEPOSIT; 7 (C) THE COVERAGE IS EFFECTIVE UPON THE PAYMENT OF THE FIRST 8 PREMIUM AND REMAINS EFFECTIVE FOR THE ENTIRE LEASE TERM; 9 (D) THE INSURANCE MUST PERMIT THE PAYMENT OF PREMIUMS ON A 10 MONTHLY BASIS UNLESS THE TENANT SELECTS OR AGREES TO A 11 DIFFERENT PAYMENT SCHEDULE; 12 (E) THE COVERAGE PROVIDED PER CLAIM IS NO LESS THAN THE AMOUNT 13 THE LANDLORD REQUIRES FOR SECURITY DEPOSITS; AND 14 (F) A TENANT WHO CHOOSES THIS OPTION IN LIEU OF A SECURITY DEPOSIT 15 MAY NOT BE REQUIRED TO PROVIDE ADDITIONAL SECURITY OR 16 INSURANCE COVERAGE PER CLAIM IN AN AMOUNT GREATER THAN THE 17 AMOUNT REQUIRED FOR SECURITY DEPOSITS; OR 18 (II)PAYMENT OF THE SECURITY DEPOSIT OVER A SERIES OF NO LESS THAN 3 EQUAL 19 MONTHLY INSTALLMENT PAYMENTS THAT: 20 (A) SHALL BE DUE ON THE SAME DAY AS THE MONTHLY RENT PAYMENT; 21 AND 22 (B) MAY BE PAID TOGETHER WITH THE MONTHLY RENT PAYMENT IN A 23 SINGLE TRANSACTION, ABSENT SEPARATE AGREEMENT BY THE 24 LANDLORD AND TENANT. 25 (4)OTHER REQUIREMENTS NOT PRECLUDED. 26 NOTHING IN THIS SUBSECTION MAY BE CONSTRUED TO LIMIT A LANDLORD’S ABILITY 27 TO REQUIRE STANDARD CREDIT, INCOME OR OTHER QUALIFICATIONS UPON 28 APPLICATION FOR A NEW RENTAL AGREEMENT. 29 (I)PURCHASE RENTAL SECURITY DEPOSIT INSURANCE; OR 30 (II)PAY THE SECURITY DEPOSIT OVER A SERIES OF NO LESS THAN 3 EQUAL 31 MONTHLY INSTALLMENT PAYMENTS. 32 (4)RENTAL SECURITY DEPOSIT INSURANCE. 33 (I) IF THE TENANT ELECTS TO PURCHASE RENTAL SECURITY DEPOSIT INSURANCE 34 DESCRIBED IN PARAGRAPH (3)(I) OF THIS SUBSECTION: dlr21-0347(1)~3rd/25Mar21 art13/21-0022 ~3rd Reader/ar:nbr:ar:ar - 3 - Council Bill 21-0022 1 (A) THE INSURANCE PROVIDER MUST BE AN APPROVED CARRIER LICENSED BY, 2 AND IN GOOD STANDING WITH, THE MARYLAND INSURANCE 3 ADMINISTRATION; 4 (B) THE INSURANCE PROVIDER, POLICY, AND COVERAGE AMOUNT MUST BE 5 SUBMITTED TO AND APPROVED BY THE LANDLORD AS AN ACCEPTABLE 6 OPTION IN LIEU OF THE REQUIRED SECURITY DEPOSIT; 7 (C) THE INSURANCE PROVIDER MUST OBTAIN FROM THE TENANT A SIGNED 8 ACKNOWLEDGMENT ON A SEPARATE SHEET OF PAPER WITH THE FOLLOWING 9 DISCLOSURE: 10 “THE TENANT UNDERSTANDS THAT THE PERIODIC FEE DUE UNDER 11 THIS CONTRACT IS NOT A SECURITY DEPOSIT AND WILL NOT BE 12 REFUNDED UNDER ANY CIRCUMSTANCES TO THE TENANT AT ANY 13 TIME.”; 14 (D) THE LANDLORD MAY NOT REQUIRE THE TENANT TO PROVIDE ADDITIONAL 15 SECURITY OR INSURANCE COVERAGE PER CLAIM IN AN AMOUNT GREATER 16 THAN THE AMOUNT REQUIRED FOR SECURITY DEPOSITS; AND 17 18 (E) ANY RENTAL SECURITY DEPOSIT INSURANCE OFFERED SHALL MEET THE 19 FOLLOWING CRITERIA: 20 21 1. THE COVERAGE IS EFFECTIVE UPON THE PAYMENT OF THE FIRST 22 PREMIUM AND REMAINS EFFECTIVE FOR THE ENTIRE LEASE TERM; 23 2. THE INSURANCE MUST PERMIT THE PAYMENT OF PREMIUMS ON A 24 MONTHLY BASIS UNLESS THE TENANT SELECTS OR AGREES TO A 25 DIFFERENT PAYMENT SCHEDULE; 26 3. THE COVERAGE PROVIDED PER CLAIM IS NO LESS THAN THE AMOUNT 27 THE LANDLORD REQUIRES FOR SECURITY DEPOSITS. 28 29 (II) IF A TENANT ELECTS TO PAY THE SECURITY DEPOSIT THROUGH RENTAL SECURITY 30 DEPOSIT INSURANCE AND FAILS TO PURCHASE THE RENTAL SECURITY DEPOSIT 31 INSURANCE ON OR BEFORE THE DATE OF THE LEASE AGREEMENT, THE TENANT 32 MUST PAY THE SECURITY DEPOSIT THE LANDLORD ORIGINALLY ASSESSED. 33 (III) IF A TENANT ELECTS TO PAY THE SECURITY DEPOSIT THROUGH RENTAL SECURITY 34 DEPOSIT INSURANCE AND FAILS TO PAY THE PREMIUMS OF THE RENTAL SECURITY 35 DEPOSIT INSURANCE, THE TENANT MUST PAY THE UNPAID PREMIUMS TO THE 36 LANDLORD. 37 (5)INSTALLMENT PAYMENTS. 38 (I) IF A TENANT ELECTS TO PAY THE SECURITY DEPOSIT IN INSTALLMENTS AS 39 DESCRIBED IN PARAGRAPH (3)(II) OF THIS SUBSECTION, EACH INSTALLMENT 40 PAYMENT SHALL BE DUE ON THE SAME DAY AS EACH MONTHLY RENT PAYMENT. dlr21-0347(1)~3rd/25Mar21 art13/21-0022 ~3rd Reader/ar:nbr:ar:ar - 4 - Council Bill 21-0022 1 (II) THE INSTALLMENT PAYMENT MAY BE PAID TOGETHER WITH THE MONTHLY RENT 2 PAYMENT IN A SINGLE TRANSACTION, ABSENT SEPARATE AGREEMENT BY THE 3 LANDLORD AND TENANT. 4 (6)OTHER REQUIREMENTS NOT PRECLUDED. 5 (I) “RENTER’S INSURANCE” DEFINED. 6 “RENTER’S INSURANCE” MEANS INSURANCE THAT COVERS A TENANT’S PERSONAL 7 PROPERTY LOCATED WITHIN THE PREMISES THE TENANT RENTS. 8 (II) IN GENERAL. 9 NOTHING IN THIS SUBSECTION MAY BE CONSTRUED: 10 (A) TO LIMIT A LANDLORD’S ABILITY TO REQUIRE STANDARD CREDIT, INCOME 11 OR OTHER QUALIFICATIONS UPON APPLICATION FOR A NEW RENTAL 12 AGREEMENT; OR 13 (B) TO PRECLUDE A LANDLORD FROM REQUIRING THAT A TENANT HAVE 14 RENTER’S INSURANCE IN ADDITION TO RENTAL SECURITY DEPOSIT 15 INSURANCE. 16 SECTION 2. AND BE IT FURTHER ORDAINED, That the catchlines contained in this Ordinance 17 are not law and may not be considered to have been enacted as a part of this or any prior 18 Ordinance. 19 SECTION 3. AND BE IT FURTHER ORDAINED, That this Ordinance shall only apply 20 prospectively to new leases and shall have no retroactive effect on leases entered into prior to the 21 effective date of this Ordinance. 22 SECTION 4. AND BE IT FURTHER ORDAINED, That this Ordinance takes effect on the 30th day 23 after the date it is enacted. dlr21-0347(1)~3rd/25Mar21 art13/21-0022 ~3rd Reader/ar:nbr:ar:ar - 5 - Administrative Services Committee Meeting 5/11/2021 1:05 PM “Presentation by Renters Choice Department: Presenter:Mayor Hardie Davis, Jr. Caption:Presentation by Renters Choice. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 5/11/2021 1:05 PM Recruitment Policy Department: Presenter: Caption:Discuss/approve authorizing Administration, Human Resources and Law Departments to develop a policy for the recruitment for executive level directors/personnel to include the Commission's direct reports and bring back at the Tuesday, May 18, 2021 Commission Meeting. (Deferred from the May 10, 2021 Special Called Meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: