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Home My WebLink About2020-02-11 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 2/11/2020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; Davis and B. Williams, members. ADMINISTRATIVE SERVICES 1. Fleet Management requests approval for the purchase of four Richmond County Sheriff’s Office vehicles totaling $95,636 from Thomson Motor Center. Bid Item 19-172 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 2. Approve the purchase of one Utility Tractor for $74,375 from Burke Truck and Tractor of Waynesboro, GA for the Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 3. The Augusta Regional Airport is requesting one new 2020 Ford F150 truck for $25,285 from Allan Vigil Ford. Bid Item 19-280 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 4. Motion to approve the Beazley Room Policy as written. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the inclusion of no solicitation of funds. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 5. Award the contract to provide custodial services for various new locations for fiscal year 2020 as follows, Bid Item 19-290: · Augusta Transit Operations Center to Pro Cleaning Services – $17,940.00. · Housing and Community Development to Diamond Shine Services - $16,804.52. · Planning and Development on Marvin Griffin Road to Executive Janitorial Services - $3,974.40. · New Records Retention Annex on Marvin Griffin Road to Executive Janitorial Services - $5,299.20. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the deletion of the contract with the Augusta Transit Operations Center. Mr. Clarke votes No. Motion Passes 3-1. Commissioner Bobby Williams Commissioner Mary Davis Passes 6. Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down-payment and closing cost to purchase home. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 7. Motion to approve Housing and Community Development Department’s (HCD's) request to fund HOPWA Sponsors with 2019 HOPWA funds and to continue to support their organization’s purpose of assisting individuals living with HIV/AIDS. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 8. Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a contractual agreement with Auben Realty for property management services. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 9. Motion to approve HCD’s Memorandum of Understanding request with Richmond County School System Marion E. Barnes Center (RCSS/MEBCC) in support of the Augusta Housing and Community Development mission (to create positive change by promoting self-sufficiency through partnership in Economic Development, Quality Housing, and Neighborhood Reinvestment). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 10. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 11. Motion to approve the minutes of the Administrative Services Committee held on January 28, 2020. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 2/11/2020 1:15 PM Attendance 2/11/20 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: BID 19-172 Year 2019 Brand Dodge Model Charger Delivery Date 9-12 weeks 5.01 Administrative Public Safety Package $ 22,434.00 7.05 1 Each Jotto Desk 425-5630 $ 405.00 7.09 1 Each ATD-7974 Heavy Duty Cables $ 240.00 7.15 1 Each Jotto 475-0980 $ 600.00 7.20'1 Each Jotto 475-0267 $ 230.00 OPTIONS TOTAL $ 1,475.00 TOTAL FOR OPTIONS AND BASE PRICE 23,909.00$ FOR ALL DEPARTMENTS- 2019 Dodge Police Charger-BIDS OPENED 3/8/19 @ 11:00 Thomson Motor Centre Invitation to Bid Sealed bids will be received at this office until Friday, March 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-172 2019 Dodge Police Charger Bid Item #19-173 2019/2020 Compact SUV Bid Item #19-174 2019/2020 Mid-Size 4-Door Sedan Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 22, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 31, February 7, 14, 21, 2019 Metro Courier January 31, 2019 OFFICIAL VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 AKINS FORD CORP 220 WEST MAY STREET WINDER, GA 30680 Attachment B Yes YES Exceptions Yes E-Verify Number 369935 388164 SAVE Form Yes YES 5.01 Administrative Package-Police Model Charger $22,434.00 $23,000.00 5.02 Civil Package Police Model Charger $23,248.00 $23,800.00 5.03 Marshal Package Police Model Charger $25,612.00 $25,800.00 5.04 Patrol Package V8 Police Model Charger $28,916.00 $29,081.00 5.05 Traffic Package V8 Police Model Charger $29,097.00 $29,402.00 5.06 Patrol Package V6 Police Model Charger $27,933.00 $28,263.00 5.07 Traffic Package V6 Police Model Charger $28,234.00 $28,564.00 6.01 HEMI 5.7 Liter engine $1,985.00 $920.00 6.02 All-wheel drive Exceptions $1,860.00 6.03 Special exterior paint colors each $500.00 $445.00 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 51 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 VEHICLE/OPTIONS REQUIRED 6.00 OPTIONAL ITEMS Bid Opening Item #19-172 - 2019 Dodge Police Charger for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. Page 1 of 4 OFFICIAL VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 AKINS FORD CORP 220 WEST MAY STREET WINDER, GA 30680 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 51 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #19-172 - 2019 Dodge Police Charger for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. 6.04 Police Charger “Convenience Group” $427.00 $427.00 6.05 Park Assist Group N/A Standard 6.06 Blind Spot Monitoring $312.00 $312.00 7.01 1 Each Code 3 Model 21TR47MC THIN LINE LED LIGHT BAR $1,675.00 $1,665.00 7.02 1 each Jotto Desk 425-6175 console with 425-6384 ACC ADPT PLT $515.00 $505.00 7.03 1 each Jotto Desk 425-6260 armrest $50.00 $50.00 7.04 1 each Jotto Desk 425-3704 cup holder $50.00 $50.00 7.05 1 each Jotto Desk 425-5630 (Not Top) HD passenger side mount laptop stand $405.00 $405.00 7.06 1 each Sho-Me model 05.6000 six rocker switch power control-center $195.00 $140.00 7.07 1 each Sho-Me model 14.0553 three outlet receptacle $60.00 $60.00 7.08 3 Waytek Rocker Switches, two for lights (front/rear) and one for siren, mounted on the dash at the right side of the steering wheel $21.00 $21.00 7.09 1 each ATD-7974 Heavy Duty battery jumper cable connection $240.00 $235.00 7.00 OUTFITTER’S SPECIALTY ITEMS Page 2 of 4 OFFICIAL VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 AKINS FORD CORP 220 WEST MAY STREET WINDER, GA 30680 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 51 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #19-172 - 2019 Dodge Police Charger for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. 7.10 2 sets of Feniex industries FN-H- 2209BW Cannon Blue/White 12 LED $515.00 $505.00 7.11 1 each Code3 HDLNBKT-CH15 bracket w/ 2 Code3 MR6-B light Heads mounted above rearview mirror $320.00 $320.00 7.12 1 each Feniex Industries FN-0416-B light stick w/ 2 FN-4016 brackets Mounted in rear deck $390.00 $390.00 7.13 1 each Carson Manufacturing SA- 361-20 Defender hands-free, Siren Controller $240.00 $240.00 7.14 1 each Feniex Industries S-2009 speaker with in grille mounting bracket $210.00 $210.00 7.15 1 each Jotto 475-0980 High Security/High Visibility Cage with locking sliding window, with transparent upper side filler panels $600.00 $600.00 7.16 1 each Jotto 475-0994 lower extension plate with toe kick $135.00 $135.00 7.17 1 each Jotto Desk 475-0421 secure grid side window barriers $220.00 $220.00 7.18 1 Jotto Desk 475-0421 Secure Grid side window barriers $220.00 $220.00 7.19 1 each Jotto Desk 475-0749 pre molded rear Bio seat, grey in color $460.00 $460.00 Page 3 of 4 OFFICIAL VENDORS THOMSON MOTOR CENTRE 2158 WASHINGTON RD NE THOMSON, GA 30824 AKINS FORD CORP 220 WEST MAY STREET WINDER, GA 30680 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 51 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #19-172 - 2019 Dodge Police Charger for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. 7.20 1 each Jotto Desk 475-0267 pre molded floor pan, grey in color $230.00 $230.00 7.21 1 each Jotto Desk 475-0192 GR-87 Vertical mount single gun rack. With handcuff key over-ride and electric lock $395.00 $395.00 7.22 Push bumper – Go Rhino model 5077 installed $495.00 $495.00 7.23 Headlight guard – Go Rhino 5077WHD installed $470.00 $470.00 7.24 # 35 window tint film application to include 6” windshield strip $150.00 $150.00 7.25 Fire Extinguisher $55.00 $55.00 Delivery Schedule 9-12 Weeks ARO 14-16 Weeks ARO 2019 DODGE CHARGER AUTOMOBILE, POLICE MODEL Page 4 of 4 Administrative Services Committee Meeting 2/11/2020 1:15 PM 2020 - RCSO-CID Vehicles Department:Central Services - Fleet Management Division Presenter:Ron Crowdwn Caption:Fleet Management requests approval for the purchase of four Richmond County Sheriff’s Office vehicles totaling $95,636 from Thomson Motor Center. Bid Item 19-172 Background:The Richmond County Sheriff’s Office Criminal Investigation Division is in need of four vehicles three (3) meet the replacement criteria and one (1) vehicle is declared uneconomically repairable due to the recent flood damage (December 2019) which damaged the vehicles electrical system. Asset 206206 – 2007 Chevrolet Impala with 132,325miles; Asset 206120 – 2007 Chevrolet Impala with 133,426miles; Asset 208105 – 2008 Chevrolet Impala with 131,964 miles Asset 210068 – 2009 Chevrolet Impala with 113,044 miles – Flooded Bid Tab Sheets are attached. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the Dodge Charger Bid Number #19-172. The bid tabulation is attached for review. Bid #19-172 – Dodge Charger: Thomson Motor Centre = $23,909 Financial Impact:The four Richmond County Sheriffs Vehicles totaling $95,636 will be purchased using SPLOST VII (ACCT# 329-03-1310/54- 22110). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation: Approve the request to replace four vehicles for the Richmond County Sheriff’s Office for $95,636.00 from Thomson Motor Center. Funds are Available in the Following Accounts: SPLOST VII (ACCT# 329-03-1310/54-22110) JL 216036001 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BID 19-297 Year 2020 2019 2019 2020 2020 2019 Make John Deere Kubota Massey Ferguson Massey Ferguson John Deere Kubota Model 5115R M6131DTCF 5713S 5713S 5115R M6111DTCF Base Cost $76,950.31 $74,375.00 $86,200.00 $87,243.00 $74,354.00 $74,533.00 Item 6.01 Keys INCLUDED INCLUDED $23.00 $150.00 INCLUDED $45.00 Item 6.02 Two Oper Man INCLUDED INCLUDED $281.00 $225.00 INCLUDED $1,575.00 Item 6.03 Initial Training INCLUDED INCLUDED INCLUDED INCLUDED INCLUDED $250.00 Item 6.04 Delivery Charge $200.00 INCLUDED $500.00 $750.00 INCLUDED $275.00 Item 7.01 Cab Flash Light INCLUDED INCLUDED $500.00 $650.00 INCLUDED $275.00 Item 7.02 Warning Flags INCLUDED INCLUDED $120.00 $250.00 $160.00 $180.00 Item 7.03 SMV Placard INCLUDED INCLUDED $25.00 INCLUDED INCLUDED INCLUDED Item 7.04 Ext 3-Point Hitch INCLUDED INCLUDED INCLUDED $500.00 INCLUDED INCLUDED Delivery Date 45 DAYS ARO 90 DAYS ARO Apr-20 120 DAYS ARO 90 DAYS ARO 120-180 DAYS ARO TOTALS:$77,150.31 $74,375.00 $87,649.00 $89,768.00 $74,514.00 $77,133.00 J & B Tractor FOR ALL DEPARTMENTS-UTILITY TRACTOR- BID OPENING 12/9/19 @ 11:00 Atlantic and Southern Equipment AG-ProBurke Truck and Tractor Low Country TCBBlanchard Equipment Invitation to Bid Sealed bids will be received at this office until Friday, November 22, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-297 Utility Tractor Commodity Codes: 002-020-02, 002-020-33, 002-020-61, 002-020-89 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 8, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 17, 24, 31, November 7, 2019 Metro Courier October 17, 2019 OFFICIAL VENDORS Blanchard Equipment 4107 Columbia Rd Martinez, GA 30907 Burke Truck & Tracctor 706 West Sixth St Waynesboro, GA 30830 Low Country JCB 1008 US Highway 80 E Pooler, GA 31322 Atlantic and Southern Equipment 1642 Forest Parkway Morrow, GA 30260 AG-Pro 1377 Dogwood Dr., SW Conyers, GA 30012 J & B Tractor 3585 Mike Padgett Hwy Augusta, GA 30906 Attachment B Yes Yes Yes Yes Yes Yes E-Verify Number 72760 67865 198415 762893 1675168 515905 SAVE Form Yes Yes Yes Yes Yes Yes 5.01 Tractor, Utility, 2019/2020 Model with the purpose of pulling a Batwing Mower $76,950.31 $74,375.00 $86,200.00 $87,243.00 $74,354.00 $74,533.00 6.01 Keys-1 extra key for ign & fc Included Included $23.00 $150.00 Included $45.00 6.02 Two (1) each operator man Included Included $281.00 $225.00 Included $1,575.00 6.03 Initial Operator Training Sess Included Included Included Included Included $250.00 6.04 Delivery Charge $200.00 Included $500.00 $750.00 Included $275.00 Total Number Specifications Mailed Out: 31 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 4 Georgia Procurment Registry: 199 Total packages submitted: 5 Total Non-Compliant: 0 5.00 TRACTOR REQUIREMENTS 6.00 SPECIALTY ITEMS Bid Opening Bid Item #19-297 Utility Tractor for Augusta, Georgia- Central Services Department-Fleet Maintenance Division Bid Due: Friday, November 22, 2019 @ 11:00 a.m. Page 1 of 3 OFFICIAL VENDORS Blanchard Equipment 4107 Columbia Rd Martinez, GA 30907 Burke Truck & Tracctor 706 West Sixth St Waynesboro, GA 30830 Low Country JCB 1008 US Highway 80 E Pooler, GA 31322 Atlantic and Southern Equipment 1642 Forest Parkway Morrow, GA 30260 AG-Pro 1377 Dogwood Dr., SW Conyers, GA 30012 J & B Tractor 3585 Mike Padgett Hwy Augusta, GA 30906 Total Number Specifications Mailed Out: 31 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 4 Georgia Procurment Registry: 199 Total packages submitted: 5 Total Non-Compliant: 0 Bid Opening Bid Item #19-297 Utility Tractor for Augusta, Georgia- Central Services Department-Fleet Maintenance Division Bid Due: Friday, November 22, 2019 @ 11:00 a.m. 7.01 Cab Top Flashing Light Included Included $500.00 $650.00 Included $275.00 7.02 DOT Traffic Warning Flags Included Included $120.00 $250.00 $160.00 $180.00 7.03 SMV Placard Included Included $25.00 Included Included Standard 7.04 Extended Remote for 3-Point Hitch Included Included / See Exceptions Included $500.00 Included Standard Year 2020 2019 2019 2020 2020 2019 Make John Deere Kubota Massey Ferguson Massey Ferguson John Deere Kubota Model 5115R M6131DTCF 5713S 5713S 5115R M6111DTCF Approximate Delivery Time 45 Days ARO 90 Days ARO April 2020 120 Days ARO 90 Days ARO 120- 180 Days ARO 2019/2020 TRACTOR, AG, UTILITY 4X4 7.00 OPTIONAL ITEMS PRICING Page 2 of 3 OFFICIAL VENDORS Blanchard Equipment 4107 Columbia Rd Martinez, GA 30907 Burke Truck & Tracctor 706 West Sixth St Waynesboro, GA 30830 Low Country JCB 1008 US Highway 80 E Pooler, GA 31322 Atlantic and Southern Equipment 1642 Forest Parkway Morrow, GA 30260 AG-Pro 1377 Dogwood Dr., SW Conyers, GA 30012 J & B Tractor 3585 Mike Padgett Hwy Augusta, GA 30906 Total Number Specifications Mailed Out: 31 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 4 Georgia Procurment Registry: 199 Total packages submitted: 5 Total Non-Compliant: 0 Bid Opening Bid Item #19-297 Utility Tractor for Augusta, Georgia- Central Services Department-Fleet Maintenance Division Bid Due: Friday, November 22, 2019 @ 11:00 a.m. Exceptions Noted Yes Yes No No No Yes Page 3 of 3 Administrative Services Committee Meeting 2/11/2020 1:15 PM 2020 - Utilities Facilities Maintenace Division Tractor Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:Approve the purchase of one Utility Tractor for $74,375 from Burke Truck and Tractor of Waynesboro, GA for the Utilities Department. Background:The Utilities Department - Facilities Maintenance Division is requesting to purchase a new Utility Tractor 4x4 to support landscape maintenance operations. The tractor will have a batwing mower accessory for removal of brush and grass within multiple Utilities Department areas. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Utility Tractor. Invitations to bid were sent to 31 vendors and received a total of six (6) responses. J & B Tractor of Augusta, GA fell within the Local Vendor Preference 10% difference, but declined to accept the match offer. The next compliant bidder, Burke Truck and Tractor met the required specifications, was offered the bid and accepted. Bid 19-297: Utility Tractor 4 x 4: 2020 Kubota M6131DTCF – Burke Truck and Tractor: $74,375.00 (Waynesboro, GA), 2020 John Deere 5115R– AG-Pro: $74,514.00 (Conyers, GA), 2020 Kubota M6111DTCF – J & B Tractor: $77,133.00 (Augusta, GA), 2020 John Deere 511R – Blanchard Equipment: $77,150.31 (Martinez, GA), 2020 Massey Ferguson 5713S – Low Country TCB: $87,649.00 (Pooler, GA), 2020 Massey Ferguson 5713S – Atlantic and Southern Equipment: $89,768.00 (Morrow, GA) Financial Impact:One (1) – 2020 Kubota M6131DTCF $74,375.00 each. The total purchase is $74,375.00 for the Utilities Department-Facilities Maintenance Division. The equipment will be purchased with capital funds (ACCT# 506-04-3580/54.21110). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one – 2020 Kubota M6131DTCF for the Utilities Department-Facilities Maintenance Division for $74,375.00 from Burke Truck and Tractor of Waynesboro Georgia. Funds are Available in the Following Accounts: Utilities Capital Outlay: 506-04-3580/54.21110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Department: Funds: BID 19-280 Year 2020 2,020.00$ Brand Ford Ford Model F150 F150 Delivery Date 90-120 DAYS 90-DAYS ARO Base Price 5.01 19,550.00$ 19,948.76$ 21,157.76$ 6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00 6.13 Tilt/Cruise 215.00$ $ 205.00 6.14 Cab Steps (black)262.00$ $ 228.00 6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00 6.36 Spray Bed Liner 375.00$ $ 400.00 6.43 Delivery Fee 150.00$ $ 50.00 7.14 County Emergency Package 895.00$ $ 898.00 Extra Key 225.00$ $ 58.24 OPTIONS TOTAL 5,735.00$ 6,624.24$ BASE PRICE: 19,550.00$ $ 21,157.76 TOTAL FOR OPTIONS AND BASE PRICE 25,285.00$ 27,782.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price: 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00 Gerald Jones Allan Vigil Ford THRU 11/30/2019 AFTER 11/30/2019 Invitation to Bid Sealed bids will be received at this office until Tuesday, October 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-280 2020 6500GVWR Pickup Truck Bid Item #19-281 2019/2020 15 Passenger Van Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 20, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 29, September 5, 12, 19, 2019 Metro Courier August 29, 2019 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Attachment B Yes Non-Compliant Not Notarized Yes E-Verify Number 94460 665555 933751 SAVE Form Yes Non-Compliant Not Notarized Yes Year 2020 2020 2020 Make Ford GMC Ford Model F150 Sierra F150 Approximate Delivery Schedule 90-120 days 90 days from award 5.01 2020 Pickup Truck (1/2 ton)$19,500.50 $27,563.00 $19,948.76 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 $1,395.00 $1,816.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 n/a $2,362.00 6.03 2.7L V6 EcoBoost – 99P $916.00 n/a $906.00 6.04 Long Bed (8ft) $285.00 n/a $287.00 6.05 Extended range fuel tank $410.00 n/a n/a 6.06 Super Cab (6.5ft bed) $2,525.00 3900 3902 6.07 Super Cab (8ft bed) $3,690.00 n/a n/a 6.08 4X4 Option (All Models) $2,645.00 5600 4436 6.09 Skid Plates $155.00 150 146 6.10 Crew Cab XL SWB $4,920.00 6300 6247 6.11 Crew Cab XL LWB $5,850.00 6600 n/a 2020 6500GVWR Pickup Truck: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 5.00 Vehicle/Optionals Required: 6.00 Manufacturer options: Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. Page 1 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.12 Limited Slip Axle $525.00 395 519 6.13 Tilt / Cruise $215.00 1285 205 6.14 Cab Steps $262.00 795 228 6.15 Daytime Running Lights $42.00 n/a 41 6.16 Power Windows/Locks/Mirrors $1,088.00 *pk 883 6.17 Power Seat $345.00 n/a $319.00 6.18 Class IV Hitch (w/o tow pkg) – 53B $100.00 n/a $137.00 6.19 Trailer Tow Pkg $555.00 395 $542.00 6.20 Trailer Tow Pkg (w/101A pkg) $916.00 n/a $906.00 6.21 Tow Mirrors w/ spotlights $495.00 345 $360.00 6.22 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control $2,075.00 n/a $2,074.00 6.23 Cruise Control & SYNC $795.00 n/a 588 6.24 40-20-40 Cloth Split Bench no charge n/a no charge 6.25 Cloth Buckets w/Console $275.00 n/a $295.00 6.26 Electric Brake Controller $265.00 $275.00 $250.00 6.27 Fog Lights $135.00 n/a $127.00 6.28 Carpet w/Mats $140.00 n/a $132.00 6.29 XL SSV Package $49.00 n/a $46.00 6.30 XLT Package – $4,763.00 n/a $5,055.00 6.31 Rear winjdow defroster & Bumpers $305.00 n/a $360.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 4900 $705.00 6.33 Box Side Steps $305.00 n/a $296.00 6.34 Tailgate Step $355.00 no charge $341.00 Page 2 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.35 Reverse Sensing $255.00 n/a $250.00 6.36 Spray-In Bedliner $375.00 $545.00 $400.00 6.37 Exterior Color Not Included in Base Price Color: ___________ 720.00 school bus yellow 195 n/c 6.38 Exterior Color Not Included in Base Price Color: ___________ n/a 495 n/c 6.39 Exterior Color Not Included in Base Price Color: ___________n/a n n/c Page 3 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.40 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.41 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.42 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.43 Delivery Fee per Vehicle $150.00 n $50.00 7.01 Fire extinguisher $65.00 no bid $55.00 7.02 Outlet receptacle $75.00 no bid $65.00 7.03 Toolbox $500.00 no bid $500.00 7.04 Trailer hitch $150.00 no bid $170.00 7.05 Trailer wiring see 6.19 no bid $40.00 7.06 Trailer ball $35.00 no bid $30.00 7.07 Window tint, regular cab $175.00 no bid $170.00 7.08 Window tint, extended cab $185.00 no bid $180.00 7.09 Window tint, crew cab $195.00 no bid $185.00 7.10 Add on step $185.00 no bid $228.00 7.11 Backup alarm $80.00 no bid $70.00 7.12 Drill Free Light Bar Cab Mount $750.00 no bid $743.00 7.13 LED top mount light $625.00 no bid $618.00 7.14 County Emergency Equipment Package $895.00 no bid $898.00 7.15 Fire Emergency Equipment Package $1,958.00 no bid $1,968.00 7.00 Outfitter's Specialty Items: Page 4 of 4 Administrative Services Committee Meeting 2/11/2020 1:15 PM 2020 Airport F150 Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:The Augusta Regional Airport is requesting one new 2020 Ford F150 truck for $25,285 from Allan Vigil Ford. Bid Item 19-280 Background:The Augusta Regional Airport is requesting the acquisition of one 2020 Ford F150 for Airside Operations. The Augusta Regional Airport Commission has approved this purchase, per the attached memorandum Analysis:The Procurement Department published a competitive bid using the Demand Star application for 2020 6500 GVWR Pick-up Truck (Bid #19-280). Invitations to Bid were sent to 18 vendors with three vendors responding and one deemed non-compliant. Bid tab sheets are attached for your review. Bid #19-280 – 2020 Ford F150: Allan Vigil Ford = $25,285; Gerald Jones Ford = $27,782 –Declined Local Vendor Match Financial Impact:1- 2020 Ford F150 @ $25,285. (GMA LEASE ACCT# 631-10- 1110/54-99631) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one pickup truck at $25,285 for the Augusta Regional Airport, purchased using GMA Lease. Funds are Available in the Following Accounts: GMA Lease Program: 631-10-1110/54.99631 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 | P a g e Beazley Room History Linda Beazley was the first Executive Director for the Richmond County Board of Elections Office and served in that capacity from 1973-1993. She also served as County Administrator from 1993-1996, as State Elections Director from 1996-2005, and as Chairperson of the Richmond County Board of Elections from 2005-2011. On November 18, 2014 the Augusta Commission dedicated the room in her honor as a way to commemorate this great Augustan and Georgian. Facility Availability The Beazley Room is available for Augusta, Georgia department events and citizens’ use during advance voting and as a multi-purpose room for meetings and hearings. Requests for the use of this space should be entered through the online service request portal available through the Augusta 311 online portal of the Central Services Department (see attached “How To”) or contact Augusta 311 at (706) 821-2300. Requests are processed on a first-come, first-serve basis. Advance voting through the Board of Elections Office takes first priority and all other requests will be denied in the event of a conflict. Event Hours The Beazley Room is available for use from 8:30 AM to 5:00 PM, Monday through Friday. Any request for use of this space outside of normal business hours must be made by a Department Sponsor. Any requests outside of these hours will require prior approval from the Marshal’s Office. All required information and documentation will be reviewed and confirmed by the Central Services Department prior to finalization of the booking. Once the booking is confirmed the requesting party will receive an email confirmation. Special Events: Augusta 311 will obtain written approval from the Richmond County Marshal for all requests that fall on holidays, weekends, or outside of the regular time frames noted above. The Special Event requests will be subject to any associated personnel cost for needed security coverage, and each requests will be confirmed with the Marshal’s Office prior to receiving the approved email confirmation. Facility Amenities and Setup All bookings will need to be a minimum of thirty minutes apart to provide sufficient time for floor setup. It is vital that the room is fully vacated by the approved end time to provide appropriate preparation for subsequent bookings. The Facilities Maintenance Division of the Central Services Department offers limited assistance with the setup of the Beazley Room during regular business hours noted above. The Customer Support Services Division of the Information Technology Department provides limited assistance for the audio and visual equipment within the Beazley Room. Please contact (706) 821-2522 if you experience issues related to the audio or visual equipment during regular business hours noted above. Please ensure the projector screen is put up prior to exiting the room to ensure the projector does not time out. The Beazley Room measures 38'W by 45'L and includes the following amenities: - A break room with an ice machine, refrigerator, microwave, and sink - Storage Room that houses the main AV and Sound System controls 2 | P a g e - One unisex bathroom - One water fountain - Commercial grade food warmer The maximum occupancy for this space is 100 people with sitting room for no more than 80 people. To maintain the best air quality we suggest no less than 20 and no more than 80 people. Please see the available furniture for room set up below: Available Furniture and Equipment - 80 folding chairs and two dollies for the chairs - 8 six foot round tables o Suggested Seating – 4 chairs on each side for a total of 8 - 20 eight foot rectangular tables o Suggested Seating – 6 chairs maximum - Podium - Sound system with overhead speakers, 2 wall mics, 2 fifty foot cords, 1 thirty foot mic cord and 1 mic stand - AV system consists of a projector and a drop down screen, any adapters needed should be secured prior to the event o 1 VGA cable o 1 HDMI cable Prohibited Activities: - No Reserved Parking - No live cooking permitted in the room - The service or sale of alcohol is not permitted 3 | P a g e Date: Start Time: End Time: What will this spaced be used for? (Limit: 4000 characters) (Please provide a detailed description) How many tables are you requesting? (Please specify whether you prefer rectangular or round tables) How many chairs are you requesting? (If there is a preference of how many chairs per table please notate) How many people will occupy the room? (The current occupancy maximum is 100 with 80 available chairs.) What equipment are you requesting? Please select all answers that apply. ☐Sound System - The sound system consists of overhead speakers, 2 wall mics, 2 50 ft. mic cords, 1 30 ft. mic cord and 1 mic stand. There is a podium in the room. ☐AV System - The AV system consists of a ceiling mounted projector and drop down screen. There are also cables for connecting laptops. ☐Microphone Will food be served? Preferred method of follow-up? Administrative Services Committee Meeting 2/11/2020 1:15 PM Approve Beazley Room Policy Department:Central Services Presenter:Takiyah A. Douse Caption:Motion to approve the Beazley Room Policy as written. Background:The Beazley Room, in the Municipal Building, was named in honor of the first Executive Director of the Richmond County Board of Elections Office, Linda Beazley, who served from 1973-1993. The space was created as a state of the art facility for early voting and as a multipurpose room for use by citizens. The room was dedicated in her honor in 2014 and has been heavily used by the public and local government departments and agencies since. The attached policy details the process for reserving the space and recommends authorized uses. Analysis:As this space is heavily utilized, it is imperative users understand how to reserve the space to ensure their needs are meet and the facility expectations are consistent. Financial Impact:None Alternatives:Do not approve the Beazley Room Policy Recommendation:Approve the Beazley Room Policy Funds are Available in the Following Accounts: None Required REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, November 7, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department – Facilities Maintenance Bid Item #19-290 Janitorial Services for Various Locations Commodity Code: 001-958-63 022-910-39 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, October 22, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 26, October 3, 10, 17, 2019 Metro Courier September 26, 2019 OFFICIAL Per Month Per Year Per Month Per Year Per Month Per Year Per Month Per Year A-ACTION 6607 TRIBBLE STREET P.O. BOX 1046 LITHONIA, GA 30058 YES 975776 YES YES $2,458.06 $29,496.61 $965.97 $11,591.69 $885.66 $10,627.87 $2,782.41 $33,388.98 AJAX INDUSTRIAL CLEANING 260 NARROWS DRIVE BIRMINGHAM, AL 35242 ALL BRIGHT JANITORIAL SERVICES P.O. BOX 2681 MCDONOUGH, GA 30253 Yes No Business License No Notary Seal Non-Compliant 812974 Yes No Notary Seal Non-Compliant YES $2,095.00 $25,140.00 $875.00 $10,500.00 $750.00 $9,000.00 $2,110.00 $25,320.00 AMIR’S ALL PUPOSE CLEANING SERVICE 2526 SERENITY LANE AUGUSTA, GA 30909 YES NO Non- compliant YES NO N/B N/B $2,588.00 $31,056.00 $1,840.00 $22,084.00 $5,060.00 $60,720.00 DIAMOND SHINE SERVICES 2208 SUNNY DAY DR. HEPZIBAH, GA 30815 YES 895220 YES YES $2,247.20 $26,966.40 $848.28 $10,179.38 $517.77 $6,213.21 $1,400.38 $16,804.52 EXECUTIVE CLEANING INC PO BOX 1360 MILLEDGEVILLE, GA 31061 EXECUTIVE JANITORIAL SERVICES P.O. BOX 12678 AUGUSTA, GA 30909 YES 240034 YES YES $2,208.00 $26,496.00 $331.20 $3,974.40 $441.60 $5,299.20 $2,472.96 $29,675.52 Vendors Bid Opening Bid Item #Bid Item #19-290 Janitorial Services for Various Locations for Augusta, GA - Central Services Department Bid Date: Friday, November 15, 2019 Records Retention Annex Facility Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 41 Georgia Procurment Registry: 2131 Mandatory Pre-Bid Conference Attendees: 15 Total Packages Submitted: 10 Total Noncompliant: 2 Augusta Transit Planning and Development Facility Housing and Communtity Development Facility Attach B E-Verify Save Form Add 1 Page 1 of 2 OFFICIAL Vendors Bid Opening Bid Item #Bid Item #19-290 Janitorial Services for Various Locations for Augusta, GA - Central Services Department Bid Date: Friday, November 15, 2019 Records Retention Annex Facility Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 41 Georgia Procurment Registry: 2131 Mandatory Pre-Bid Conference Attendees: 15 Total Packages Submitted: 10 Total Noncompliant: 2 Augusta Transit Planning and Development Facility Housing and Communtity Development Facility Attach B E-Verify Save Form Add 1 ICS, INC 1110 SATELLITE, SUITE 403 SUWANNEE, GA 30024 IMBUE CLEANING 2397 RICHWOOD DRIVE AUGUSTA, GA 30906 JAN-PRO 105 ROSSMORE PL AUGUSTA, GA 30909 YES 230917 YES YES $4,021.00 $48,252.00 $1,775.00 $21,300.00 $844.00 $10,128.00 $2,021.00 $24,252.00 JANI-KING OF AUGUSTA 3665 WHEELER RD SUITE 1A AUGUSTA, GA 30909 YES 332901 YES YES $1,934.00 $23,208.00 $1,071.00 $12,852.00 $644.00 $7,728.00 $2,413.00 $28,956.00 JP LOGISTICS SOLUTION, LLC 137 BROADLEAF TRAIL GROVETOWN, GA 30813 KBM SERVICES 306 SCARLETT CT. EVANS, GA 30809 YES 1456655 YES YES $12,755.00 $153,065.00 $6,030.00 $72,358.00 $4,059.00 $48,703.00 $23,192.00 $278,300.00 M & M MANAGEMENT 3114 AUGUSTA TECH DRIVE, SUITE 403 AUGUSTA GA 30906 YES 357593 YES YES $3,556.27 $42,675.24 2136.25 $25,635.00 $2,136.25 $25,635.00 $2,487.93 $29,855.16 PRO CLEANING SERVICES P.O. BOX 204419 MARTINEZ, GA 30907 YES 732873 YES YES $1,495.00 $17,940.00 $713.00 $8,556.00 $690.00 $8,280.00 $2,103.00 $25,236.00 Page 2 of 2 Administrative Services Committee Meeting 2/11/2020 1:15 PM Award Janitorial Services for Various Locations Department:Central Services – Facilities Presenter:Takiyah A. Douse Caption:Award the contract to provide custodial services for various new locations for fiscal year 2020 as follows, Bid Item 19-290: · Augusta Transit Operations Center to Pro Cleaning Services – $17,940.00. · Housing and Community Development to Diamond Shine Services - $16,804.52. · Planning and Development on Marvin Griffin Road to Executive Janitorial Services - $3,974.40. · New Records Retention Annex on Marvin Griffin Road to Executive Janitorial Services - $5,299.20. Background:The locations listed above are new facilities that have not been integrated into the overall Augusta Janitorial Services annual bid process. Invitation to Bid (ITB) #19-290 was issued for pricing to serve these locations for 2020. They will be included in the full Augusta annual bid process when the contract is advertised for bid later this year. Analysis:Eight compliant responsive bids were received in response to the ITB. The combination of bids recommended is the lowest combination of responsive bids. Financial Impact:The contract amount is: Augusta Transit – $17,940.00 Housing and Community Development - $16,804.52 Planning and Development - $3,974.40 New Records Retention Annex - $5,299.20 Alternatives:1. Award the contract to provide custodial services for various new locations for fiscal year 2020 as follows: • Augusta Transit Operations Center to Pro Cleaning Services – $17,940.00. • Housing and Community Development to Diamond Shine Services - $16,804.52. • Planning and Development on Marvin Griffin Road to Executive Janitorial Services – $3,974.40. • New Records Retention Annex on Marvin Griffin Road to Executive Janitorial Services - $5,299.20. 2. Do not award Recommendation:Award the contract to provide custodial services for various new locations for fiscal year 2020 as follows: • Augusta Transit Operations Center to Pro Cleaning Services – $17,940.00. • Housing and Community Development to Diamond Shine Services - $16,804.52. • Planning and Development on Marvin Griffin Road to Executive Janitorial Services – $3,974.40. • New Records Retention Annex on Marvin Griffin Road to Executive Janitorial Services - $5,299.20. Funds are Available in the Following Accounts: Records Retention Annex 101016430/5223111 Planning and Development 101015160/5223111 Augusta Transit 546091117/5223111 Housing and Community Development 101054312/5223111 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission CRYSTAL GIPSON-1460 KINGSTON CT, AUGUSTA, GEORGIA 30901 HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this _23_ day of _January, 2020 by and between __Crystal Gipson hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #_046-3-146-00-0__ and 1460 Kingston Ct, Augusta, Georgia 30901. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 20 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 20 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, CRYSTAL GIPSON-1460 KINGSTON CT, AUGUSTA, GEORGIA 30901 HOME Program – Homebuyer Written Agreement Page 2 of 5 interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act-2019 Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $135,000.00. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decide to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. CRYSTAL GIPSON-1460 KINGSTON CT, AUGUSTA, GEORGIA 30901 HOME Program – Homebuyer Written Agreement Page 3 of 5 Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta, Richmond County, Georgia bounded east by Summer Street, west by RA Dent, east by Holley Street, and south by Brown St. Parcel # 046-3-146-00-0. Property recorded as 1460 Kingston Ct., Augusta, Georgia 30901. Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. CRYSTAL GIPSON-1460 KINGSTON CT, AUGUSTA, GEORGIA 30901 HOME Program – Homebuyer Written Agreement Page 4 of 5 Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials CRYSTAL GIPSON-1460 KINGSTON CT, AUGUSTA, GEORGIA 30901 HOME Program – Homebuyer Written Agreement Page 5 of 5 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:_________________ Augusta, GA Law Department By: ___________________________________ Date: _________________ Hardie Davis As Mayor By: ___________________________________ Date: _________________ Jarvis Sims As Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 2/11/2020 1:15 PM HCD _ Homebuyer Subsidy Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down-payment and closing cost to purchase home. Background:The City of Augusta’s Home Subsidy Program is a loan in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first- time home buyer and the home must become the buyer’s primary residence. The program is funded by The Department of Housing and Urban Development (HUD) and administered by Augusta Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing toward the purchase price and closing costs for homes located within Augusta, GA and in conjunction with local Community Housing Development Organizations (CHDOs). The application is awaiting approval to be able to move forward with the homeownership process: 1. 1460 Kingston Ct – Requesting: $ 25,000.00 Sales Price: $ 124,810.00 Developer: Antioch Ministries, Inc. The application has a first mortgage from a lending institution but needs the Subsidy to complete the process. Once approved, Lenders will schedule closing and the applicant will then become a new homeowner in Augusta, Georgia. Analysis:The approval of the application will enable one individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact: The City receives funding from the US Housing and Urban Development Department on an annual basis. This approval would be for the amount of $25,000.00. Org key 221073212 Object Code 5225110 Alternatives:Do not approve Subsidy’s Agreement. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down-payment and closing cost to purchase home. Funds are Available in the Following Accounts: 221073212-5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 2/11/2020 1:15 PM HCD _ HOPWA Sponsor Approval Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to fund HOPWA Sponsors with 2019 HOPWA funds and to continue to support their organization’s purpose of assisting individuals living with HIV/AIDS. Background:Housing and Community Development receives funding from Housing and Urban Development (HUD) to support efforts in providing stable housing for individuals living with HIV/AIDS. HCD currently assists six Sponsoring Organization by providing funds to assist their day-to-day program operations and support of clients. Organizations requested funds through a competitive request. HCD along with members of the Citizen Advisory Committee (CAC) reviewed and scored all applications. Please see attached funding recommendations. Analysis:The approval of funding will allow HCD to continue to assist organizations in their efforts to provide services to individuals living with HIV/AIDs in the Georgia (Richmond County, Columbia County, McDuffie County, Burke County and Warren County) and Aiken and Edgefield Counties in South Carolina. Financial Impact:HCD will utilize 2019 HOPWA funding to assist organizations. HCD received $ 1,023,398 in 2019 HOPWA funds from the U.S. Housing and Urban Development (HUD). ORG/Object codes: 221073213-521119 - (HOPWA Other Official Admin Alternatives:Do not approve HCD’s request to enter into agreement with organizations to provide services to individuals living with HIV/AIDS. Recommendation: Motion to approve Housing and Community Development Department’s (HCD's) request to fund HOPWA Sponsors with 2019 HOPWA funds and to continue to support their organization’s purpose of assisting individuals living with HIV/AIDS. Funds are Available in the Following Accounts: 2019 Housing Opportunities for Persons With AIDS Funds (HOWPA). 221073213-5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Auben Realty 1918 Central Avenue • Augusta, GA 30904 (706) 305-1551 1. EXCLUSIVE LEASING/MANAGEMENT AGREEMENT(GEORGIA) 1.1 GEORGIA THIS EXCLUSIVE LEASING/MANAGEMENT AGREEMENT ("Agreement")is made and entered into this date 01/01/2020 by andbetweenAugusta Housing and Community Development (hereinafter referred to as "Owner")and Auben Realty (hereinafter referred toas"Manager).WHEREAS,Owner owns that certain real estate property located at See Attached List, Augusta, GA 30901 ,which may befurther described in an exhibit attached hereto ("Premises"). WHEREAS,Owner desires to retain Manager,a licensed Georgia real estate broker,as Owner's agent to exclusively rent,lease,operate,andmanage Premises for and on behalf of Owner in accordance with the terms of this Agreement; NOW THEREFORE,in consideration of the mutual covenants herein set forth,and other good and valuable consideration,the receipt andsufficiency of which is hereby acknowledged, the parties agree as follows: 1.Lease.Manager is authorized to procure a tenant or tenants to lease the premises for a term of no more than N/A months nor lessthan12monthsatamonthlyrentalofatleast$Dependent on Property.Premises shall be available for occupancy by a tenant obtainedbyManagerasofthedateof01/01/2020 .Any such lease will be in writing on Manager's standard lease form then in use.In theevent,this Agreement is still in effect upon the termination of any lease,Manager shall be authorized to procure a new tenant forthePremises on the same terms and conditions as are set forth in this Agreement.2.Term.Manager shall have the exclusive right to lease and manage the Premises for an initial term of 12 months beginning on thedateof01/01/2020 and ending on (and including)the date of 12/31/2024 .Notwithstanding the above,if the Premises is leasedduringthetermofthisAgreementandtheinitialtermoftheLeaseextendsbeyondtheinitialtermofthisAgreement,the term of thisAgreementshallautomaticallybeextendedsothatitexpiresatthesametimeastheinitialtermoftheLeaseplusallrenewalsthereof("Initial Term").Upon expiration of the Initial Term this Agreement will automatically renew for an additional period of 12 monthsunlesseitherManagerorOwnerprovideswrittennoticetotheotheroftheirintentnottorenewthisAgreementatleast30dayspriortothecommencementdateoftherenewalterm.If Owner terminates this Agreement or if Manager terminates this agreement due toOwner's default,Owner shall immediately pay Manager all fees and commissions they would have earned had this Agreement notbeenterminatedbutinsteadhadbeenineffectfortheentiretermsetforthabove.manager may deduct the full amount of such feesand commissions from any monies being held coming to Manager which would be due Owner.3.Security Deposit.With respect to any security deposit to be paid by tenant pursuant to the Lease of Property,Owner either <Selectone.The section not selected shall not be part of this Agreement.>authorizes Manager to hold such security deposit in Manager'strustaccountandallinterestearnedonsaidaccountisthepropertyoftheManageroragrees that Owner shall hold the securitydepositinaccordancewithallGeorgialawsandshallbefullyresponsibleforthesame.If Manager is holding the security deposit oftenantonProperty,which is beingmanaged by Manager and the management agreement isterminated,Owner shalldesignate anotherrealestatebrokerinGeorgiatoholdthesecuritydepositandshallgivenoticetotenantandManagerofthesame.Upon such noticebeinggiven,Manager shall within thirty (30)days thereafter transfer the security deposit to the newly designated manager.OwnerdoesherebyconsenttosuchatransferandagreethatManagershallthereafterberelivedofanyandallresponsibilityandliabilityforthesame.If Owner does not designate a new Manager to hold the security deposit within thirty (30)days of the date of terminationofthemanagementagreementwithmanager,then Owner shall be obligated to pay Manager a monthly fee of $25.00 for each monththereafter during which Manager acts as escrow agent with respect to the security deposit4.Charges.Manager is hereby authorized to charge and collect from the tenant all rent,additional rent,late charges,fees for returnedchecksandcreditreportsandsuchotherfeesandchargesasManagermayreasonablydeemappropriate.Other than rent,which shallbelong to Owner, these charges shall be the property of the party identified below: Additional Rent:92.0% Owner8.0% Manager Late charges:50% Owner 50% Manager Fees for Returned Checks:0% Owner 100% ManagerCredit Reports:0% Owner 100% Manager Witness and Production of Document Fees in Litigation:100% Owner 0% Manager Non-refundable Administration Fees:0% Owner 100% Manager Payment Processing Fees:0% Owner 100% Manager Other: Monthly Pet Rent:92.0% Owner8.0% Manager 5.Services and Fees.Owner agrees to pay Manager: •A Leasing Fee of 50% of first months rent upon the new tenant moving into the Premises. 1 •A Renewal Fee of $150.00 if the tenant remains in the property beyond the initial term of the lease regardless of whether that extensionis on a month to month basis or an extended term.This fee will not be charged more than once every 12 months.•A management fee of 8.0% of the rent collected per month.•If this box is checked,the Services to be Performed by a Manager Exhibit is attachedhereto and incorporated herein and shall controlwith respect to the management fees to be performed by Manager and the fees for such services. 6.Receipt and Payment of Funds. •Funds of Owner to be Deposited in Trust Account:Manager is hereby authorized to deposit all rent and other monies receivedonbehalfofOwnerinoneormoretrustaccountsofManager.The account(s)shall be maintained in a federally insured bankinginstitution with office in Georgia.•Manager's Right to Debit Trust Account:Owner hereby expressly authorizes Manager to deduct from Owner's funds in said trustaccount(s)amounts needed to pay the following expenses (collectively referred to as "Expenses"):(1)management fees,commissionsandotheramountsowningtoManager;(2)Manager's out-of-pocket expenses associated with managing the Property including,without limitation,copying costs,postage,mileage expenses at the IRS maximum rate,costs to conduct credit checks,costs associatedwithevictingtenants,etc.;(3)all costs to maintain,repair and improve the property including emergency repairs to the extentapprovedinwritingbyownerortotheextentthesamehavebeenapprovedelsewhereherein;and (4)all amounts needed to pay billsfor which Manager is responsible for paying under the lease of the Property.•Owner to Maintain Minimum Required Amount in Trust Account:Owner agrees to maintain in Manager's trust account a minimumrequiredbalanceof$0.00 so that Manager has sufficient funds to pay for the above-referenced Expenses.Upon notice from Manager,Owner agrees to immediately sends funds to Manager whenever the balance in the trust account(s)is anticipated to have fallen beloworhasactuallyfallenbelowtheminimumrequiredbalancebecauseofpendingoractualExpenses.The amount to be sent to ManagershallatleastbesufficienttopaytheactualorpendingExpense(s)plus restore the minimum required balance in the trust account(s).ifOwnerfailstofundsuchdeficitshortfall,Manager shall have no liability for failing to do the same.Per Georgia law,the Owner's cashbalanceinManager's trust account must be zero or positive at all times.If manager notified Owner that the Owner's cash balance isnegative,Owner agrees to immediately send Manager the amount necessary to bring the Owner's cash balance back to an amount notlessthan$0.00.If Manager has not received the required amount from Owner within fifteen (15)days of manager's notice to Owner,Manager shall have the right to charge Owner an administrative fee of $100 for each such occurrence where Manager has advancedfundsonbehalfofOwnerwithoutbeingtimelyrepaidplusinterestofthefundsadvancedinanamountof15%per annum pro-rated for that portion of a year(s)that the funds remain unpaid.If Manager has Expenses that exceed Owner's funds in the escrowaccount(s),Manager may in its sole discretion pay all,some or a portion of the Expenses.Owner expresslyconsents to Manager payingfromthefundsbeingheldbymanagerintrustthecommissions,fees,charges and out-of-pocket expenses of manager it is owed beforepayingotherexpenseshereunder.In the event Expenses of Owner exceed the funds of Owner in manager's trust account,manager,after paying all amounts owed to Manager is authorized in Manager's sole discretion,to pay the oldest Expenses owed by owners first.•Trust Account Reporting:Manager shall provide Owner a detailed monthly accounting of funds (not later than 30 days after the endofeachmonth)received and disbursedon Owner's behalf and shallremit to Ownerthe balance ofsuch funds in excess of the minimumrequired balance, if any, remaining after Manager deducts and pays the Expenses referenced above.•Prepaid Rent:Any prepaid rent shall be deposited in Manager's trust account(s).However,such amounts will not be disbursed toOwner (less Expenses) until the same are due and owing to Owner.•Form 1099:Manager shall prepare and file on Owner's behalf all 1099 forms of the IRS required by law relative to Expenses paid byManager.•Risk of Bank Failure:Owner hereby agrees to Indemnify and hold Manager harmless from any and all claims,causes of action anddamages arising out of relating to any failure by such lending institution(s). 7.Marketing. •Lockboxesa:Owner does hereby authorize manager to place a lockbox on the Property to be used in connection with the marketing,inspection and leasing of the Property by Manager,Manager's affiliated licensees,other real estate brokers and their affiliated licenseesandotherswhomayneedaccesstotheProperty.There have been isolated instances of crimes occurring against property and personswhereakeyfromthelockboxwasallegedtohavebeenusedforacriminalpurpose.In order to minimize the risk of such crimesoccurring,Owner is encouraged to(a)remove all jewelry,keys,prescriptiondrugs and other valuables or put them in a secureplace,(b)not permit lockboxes on door handles that can be unscrewed from the outside or on other parts of the building from which a lockboxcanbeeasilyremoved,(c)place a separately keyed or internally locking deadbolt lock on the door serviced by lockbox that is locked atalltimeswhentheoccupantofthePropertyispresentinthePropertyand(d)take any other measures Owner believes are appropriateto protect Owner's property and all persons occupying the Property.•Multiple Listing Service(s):Manager agrees to file the listing with the following multiple listing service(s):Greater Augusta MLS.Owner acknowledges that the Service(s)is/are not a party to this Agreement and is/are not responsible for errors or omissions on thepartOwnerorofManager.Owneragrees to indemnify the Service(s)from and against any and all claims,liabilities,damages or lossesarising out of or related to the listing and lease of the Property. 8.Manager's Authority.Owner agrees to be responsible for the expenses associated with the leasing and management of the Property andhereby gives Manager the authority to: •advertise exclusively Property for rent and to display "for rent"signs thereon;to sign,renew and cancel leases for Property to collectrentsthatbecomedueandgivereceipts;to terminate tenancies and to sign and serve in the name of the Owner such notices as areappropriate;to sue in the name of the Owner and recover rents and other sums due;and when expedient,to sell to,compromise,andrelease such actions or lawsuits or reinstate such tenancies.•make,contract,facilitate and coordinate repairs,alterations,and/or decorations to Property;to purchase supplies and pay billstherefore;Manager agrees to secure the prior approval of the Owner on all expenditures estimated to be in excess of $150.00 for any 2 one item,except monthly or recurring operating charges and/or emergency repairs in excess of the maximum,if in the opinion oftheManagersuchrepairsarenecessarytoprotectthePropertyfromdamageortomaintainservicestothetenantsascalledfortheirleases.•hire,discharge and supervise all contractors as in Manager's sole opinion are necessary for the operation and maintenance of Property.Any contractor working on the Property shall be deemed to be working on behalf of the Owner (and not the Manager)and the Ownershall be financially responsible for all work performed by such contractor.•make contracts for electricity gas,fuel,water,telephone,window cleaning,trash or rubbish hauling and other services as Managershall deem advisable; Owner shall assume the obligations or any contract so entered into prior to the termination of this Agreement.•contract with others,including affiliates of Manager,in-house staff or companies owned by Manager,to perform services including,but not limited to repairs maintenance,improvements,accounting,data processing,and record keeping.Any such arrangement withaffiliatesorcompaniesownedbyManagerwillbeonleasetermsgenerallycompetitivewithtermsthancouldreasonableberealizedwithunaffiliatedpersonsorcompaniescapableofperformingthesameservices.Owner is hereby aware that manager may deductthese expenses for the monies coming to Manager that are due to Owner.•Institute and prosecute legal actions and proceedings in Owner's name and on behalf of Owner,terminate leases for cause,removetenantsfromProperty,recover from damage to Property,and for such purposes,manager may employ attorneys and incur courtcostsandlitigationcostsatowner's expense for any and all these things.Manager,at it's discretion ,is also authorized to settle orcompromise any such legal actions or proceedings.•If the Property isa multi-family apartment complex,obtain candidates to perform ongoing,on-sitemanagement services.All decisionswhethertohireaparticularcandidateshallbethatoftheOwnerandanycandidateshiredbyOwnershallbeemployeesofandpaidbyOwnerratherthanManager.Owner acknowledges that the efficient administration of the Property will require at least N/A on-sitepersonnel. 9.Limits on Manager's Authority and Responsibility.Owner acknowledges and agrees that Manager: •may show other properties to prospective tenants who are interested in Owner's Property;•shall have no duty to inspect the Property or advise Owner or Tenant on any matter relating to the Property which could have beenrevealedthroughasurvey,appraisal,title search,Official Georgia Wood Infestation Report,utility bill review,septic system inspection,well water test,tests for radon,asbestos,mold,and lead-based paint;Inspection of the Property by a licensed home inspector,construction expert,structural engineer,or environmental engineer;review of this Agreement and transaction by an attorney,financialplanner,mortgage consultant,or tax consultant;and consulting appropriate governmental official to determine,amount other thingsandwithoutlimitation,the zoning of the Property,whether any condemnation action is pending or has been filed or other nearbygovernmentalimprovementsareplanned.Owner acknowledges that Broker does not perform or have expertise in any of the abovetests,inspections,and reviews or in any of the matters handled by the professionals referenced above.owner should seek independentexpertadviceregardinganymatterofconcerntoOwnerrelativetothePropertyandthisAgreement.Owner acknowledges thatBrokershallnotberesponsibletomonitororsuperviseorinspectanyportionofanyconstructionorrepairstoPropertyandthatsuchtasksfall outside the scope of real estate brokerages services;•shall owe no duties to Owner nor have any authority to act on behalf of Owner other than what is set forth in this Agreement;•shall make all disclosures required by law;•may disclose all information about Property to others; and•shall,under no circumstances,have any liability greater than the amount of the real estate commission paid hereunder the Manager(excluding any commission amount paid to a cooperating real estate broker,if any)or,if no real estate commission is paid to Manager,than a sum not to exceed one hundred dollars. 10.Disclosures. •Manager agrees to keep confidential all information which Owner asks to be kept confidential by express request or instructionunlesstheOwnerpermitssuchdisclosurebysubsequentwordorconductorsuchdisclosureisrequiredbylaw.Owner acknowledges,however,that tenant and tenant's broker may possible not treat any offer made by Owner (including its existence,terms andconditions) as confidential unless those parties have entered into a confidentiality agreement with Owner.•Manager shall not knowingly give customers false information.•In the event of a conflict between Manager's duty not to give customers false information and the duty to keep the confidences ofOwner, the duty not to give customers false information shall prevail.•Unless specified below,Manager has no other known agency relationships with other parties that would conflict with any interests ofOwner (except that Manager may represent other buyers, sellers, landlords, and tenants in buying, selling or leasing property).•Manager may provide assistance to prospective tenants and buyers without violating any duties to Owner.•Manager may show alternative properties to tenants and buyers and provide information to same. 11.Manager's Policy on Agency.Unless Manager indicates below that Manager is not offering a specific agency relationship,the types ofagencyrelationshipsofferedbyManagerareselleragency,buyer agency,designated agency,dual agency,owner agency,and tenant agency.The agency relationship(s), if any, not offered by manager include the following:N/A 12.Dual Agency Disclosure.<Applicable only if Manager's agency policy is to practice dual agency>If Owner and a prospective tenant are bothbeingrepresentedbythesamemanager,Owner is aware that Manager is acting as a dual agent in this transaction and consents to the same.Owner has been advised that: •In serving as a dual agent, manager is representing two clients whose interests are or at times could be different or even adverse;•manager will disclose all adverse,material facts relevant to the transaction and actually known to the dual agent to all parties in thetransactionexceptforinformationmadeconfidentialbyrequestorinstructionsfromanotherclientwhichisnototherwiserequiredtobe disclosed by law; 3 •Owner does not have to consent to dual agency and,the consent of Owner to dual agency has been given voluntarily and Owner hasread and understands the brokerage engagement agreement.•Notwithstanding any provision to the contrary contained herein,Owner hereby directs manager,while acting as a dual agent,tokeepconfidentialandnotrevealtotheotherpartyanyinformation,which could materially and adversely affect Owner's negotiatingposition.•Manager or Manager's affiliated licensees will timely disclose to each client the nature of any material relationship with other clientsotherthanthatincidentaltothetransaction.A material relationship shall mean any actually known personal,familial,or businessrelationshipbetweenmanagerandaclient,which would impair the ability of manager to exercise fair and independent judgementrelativetoanotherclient.The other party whom broker may represent in the event of dual agency may or may not be identified at thetimeatenantentersintothisAgreement.If any party is identified after the Agreement and has material relationship with Manager,then Manager shall timely provide to Owner a disclosure of the nature of such relationship.•Upon signing this brokerage engagement with the dual agency disclosures contained herein,Client's consent to dual agency isconclusively deemed to have been given and informed in accordance with state law. 13.Designated Agency Disclosure.<Applicable only if Manager's agency policy is to practice designated agency.>Owner hereby consents toManageractinginadesignatedagencycapacityintransactionsinwhichManagerisrepresentingOwnerandaprospectivetenant.Withdesignatedagency,manager assigns one or more of it's affiliated licensees exclusively to represent Owner and one or more of its otheraffiliated licensees exclusively to represent the prospective tenant. 14.Independent Contractor Relationship.This agreement shall create an independent contractor relationship between manager andOwner.Manager shall at no time be considered an employee of Owner.If there are affiliated licensees of manager assisting Manager inmarketing and selling the Property, said licensees may be either employees or independent contractors of Manager. 15.Arbitration.All claims arising out of or relating to this Agreement and the alleged acts or omissions of any or all the parties hereundershallberesolvedbyarbitrationinaccordancewithFederalArbitrationAct9U.S.C 1 et.seq.and the rules and procedures of the arbitrationcompanyselectedtoadministerthearbitration.Upon making or receiving a demand for arbitration,the parties shall work together in goodfaithtoselectamutuallyacceptablearbitrationcompanywithofficesinGeorgiatoadministerandconductthearbitration.If the partiescannotmutuallyagreeonanarbitrationcompany,the company shall be selected as follows.Each party shall simultaneously exchange withtheotherpartyalistofthreearbitrationcompanieswithofficesinGeorgiaacceptabletothatpartytoadministerandconductthearbitration.if there is only one (1)arbitration company that is common to both lists,that company shall administer and conduct the arbitration.If thereismorethanonearbitrationcompanythatiscommontobothlists,the parties shall either mutually agree on which arbitration companyshallbeselectedorflipacointoselectthearbitrationcompany.If there is not initially a common arbitration company on the lists,the partiesshallrepeattheprocessbyexpandingtheirlistsbytwoeachtimeuntilthereisacommonnameonthelistsselectedbytheparties.Thedecisionofthearbitratorshallbefinal,and the arbitrator shall have authority to award attorneys'fees and allocate the costs of arbitrationaspartofanyfinalaward.All claims shall be brought by a party in his or her individual capacity and not as a plaintiff or class member inanypurpotedclassorrepresentativeproceeding.The arbitrator may not consolidate more than one person's claims and may not otherwisepresideoveranyformofarepresentativeorclassproceeding.Notwithstanding anything to the contrary contained herein,this agreement toarbitrateshallnotapplyto:(1)any claim regarding the handling and disbursement of earnest money;and (2)any claim of Broker regardingthe entitlement to or the non-payment of a real estate commission hereunder. 16.No Punitive Damages.Notwithstanding anything to the contrary contained herein,neither Owner nor Manager shall be liable to theother for any special, indirect or punitive damages of any kind or nature. 17.Owner's Responsibility. •Owner certifies that unless provided otherwise herein,all systems and furnished appliances are in good working order and repair.Owner certifies that Property is in good and habitable condition and Owner,will at all times,be responsible for the maintenance ofPropertyin:(1)a good habitable condition;and (2)compliance with all applicable laws,ordinances and regulations of all governmentauthorities.Upon the execution of this agreement,Owner will provide to Manager two sets of keys for Property and ensure thatProperty is clean, and the grounds are in good condition.•Owner shall maintain adequate fire and extended coverage insurance on Property,and will,at all times maintain landlord's liabilityinsuranceforOwnerandwillcauseManagertobenamedasadditionalinsuredundersuchliabilityinsurance.Owner will providemanagerwithevidenceofsuchinsurancecoveragepriortodateofoccupancybytenantandthereafter,within seven (7)days ofmanagerrequestingthesame.Owner further certifies to Manager that Owner is unaware of any environmental contamination,orhazardous, toxic, dangerous or unsafe conditions or products on or in Property.•Owner shall keep current in all mortgage obligations,property taxes,association fees,or any other obligations which could leadtoaforeclosureactionagainsttheProperty.Should Manager be notified that a foreclosure action has been initiated against thesubjectpropertythenOwnerauthorizesManagertofreezealloftheOwnersfundsrelatedtothatpropertyandManagerwillmakenofurtherdisbursementtoOwner.Owner will have thirty (30)days to correct and make current the obligation that initiated theforeclosureaction.Should Owner fail to make current the obligation,and thereby stop the foreclosure action,Owner authorizesManagertorefundthesecuritydeposittotheTenantandtodeductfromOwner's funds on hand with Manager all amounts due tobrokerorTenantincludingbutnotlimitedto,any refund to tenant of prorated rent or expenses and all of the management fees thatwouldbeduetomanagerthroughtheendofthecurrentleaseterm.Owner and Manager agree that the tenant is not a third-partybeneficiaryandnothinginthisparagraphshalllimitManager's other legal remedies to collect from Owner and unpaid fees due toManager. 18.Owner's Property Disclosure Statement.Owner's Property Disclosure Statement is OR is not attached to this Agreement.If Owner's Property Disclosure Statement is attached hereto.manager is authorized to provide a copy thereof to prospective tenants.Owner 4 shall update Owner's Property Disclosure Statement if Owner is aware of material changes in the Statement so that Manager and any tenantare fully aware of the then current conditions affecting the Property. 19.Repairs. •Generally.Manager shall be responsible for arranging for needed repairs to the Property and shall contract with vendors on behalfofOwnertoperformsuchrepairs.Manager does not guarantee or warrant the work of such vendors against defects in either laborormaterials.Manager and/or manager's employees or agents shall confirm that the maintenance or repair work has generally beenperformed.Unless otherwise agreed to in writing by Manager,such personnel (including Manager)are not:(1)general contractors;(2)do not have the same level of expertise as the vendor performing the work;and (3)shall rely on the vendor's recommendations indeciding the scope of the repair or maintenance work.•Emergency Repairs.Manager is authorized to make emergency repairs to Property as Manager reasonably believes to be necessarytoprotectPropertyfromdamage,prevent the risk of injuries to persons or to maintain services to a tenant such as heating,airconditioning,hot water,potable drinking water that are including as part of services available to the Property.in addition,Managershalltreatasanemergencyrepairallrepairswhichmanagerhasbeennotifiedofbyacodeenforcementofficerasneedingtobecorrected.Owner acknowledges that the cost of making emergency repairs may be significantly higher than the cost of making repairsonanon-emergency basis.Owner understand that Manager is under no duty to make expenditures in excess of the amount of thedeposit.The deposit money shall be deposited in Manager's escrow account with Manager retaining the interest if the account isinterest-bearing.In the even any check is not honored,for any reason,by the bank upon which it is drawn,Owner shall deliver goodfundstoManagerwithinthreebankingdaysofreceiptofnotice.In the event Owner does not timely deliver good funds,Manager,in his sole discretion,shall have the right to terminate this Agreement by giving written notice to Owner.Owner shall promptlyreimburse manager for the cost of all emergency repairs which Manager pays for or for which Manager is obligated.•Non-Emergency Repairs.With regard to non-emergency repairs,Manager agrees to obtain the prior approval of Owner beforesendingoutacontractortomakerepairsestimatedtobeinexcessof$150.00 for any one repair.Owner acknowledges that estimatesofrepaircostsmaynotreflecttheamounteventuallybilledforthework.Manager shall send notice to Owner of the need for a non-emergency repair or maintenance.If the Owner does not respond to said notice within two (2)business days of said notice,Ownershall be deemed to have approved the repair or maintenance request and the same may thereafter be performed by Manager. 20.Notice of Propensity of Flooding.In accordance with O.C.G.A 44-7-20,Owner hereby certifies to Manager the following:some portionorallofthelivingspaceorattachmenttheretoonPropertyhas OR has not been flooded at least three times within the last five (5)years immediately preceding the execution of this Management Agreement.Flooding is defined as the inundation of a portion of the livingspacecausedbyanincreasedwaterlevelinanestablishedwatersourcesuchasariver,stream,or drainage ditch,or as a ponding of waterat or near the point where heave or excessive rain fell. 21.Disclaimer. •Disclaimer on Credit,Criminal and Reference Checks:Owner acknowledges that any credit and criminal background checksrequestedbyOwnerhereunderarebeingperformedbythirdpartycreditreportingcompanies,that the information obtained fromsuchcompaniesmaybeincompleteand/or inaccurate and that the scope of such checks may vary from company to company withsomechecksbeinglimitedtoGeorgiawhileothersapplynationwide.Owner shall specify in writing to Manager if Owner wantstocreditreportingcompanytoperformanationalsearch.Owner further acknowledges that in checking references the informationprovidedtoManagermayalsobefalse,incomplete and/or inaccurate.While manager may obtain or cause to be obtained certaininformationregardingthebackgroundofprospectiveTenants,the decision to rent or not rent to any prospective Tenant shall be madebyOwner or  Manager.In filling out any Move-In portion of the Move-In/Move-Out Agreement (F910)all parties acknowledge that defects in theProperty may not always be noticed.•Credit Report Disclosure:Owner understands and agrees that all credit report information provided to Broker by applicants or creditreportingagenciesisstrictlyconfidentialandisthesolepropertyofBrokerandbrokerhasnodutytoprovidesaidinformationtoOwner unless written permission is granted by the applicant.•Manager Not a Contractor:Owner acknowledges that Manager is not a licensed general contractor and does not have special expertisetodetermineifanyworkperformedbythirdpartycontractorsonthePropertyhasbeenperformedinaccordancewithbuildingcoderequirementsorbuildingindustrystandards.if there is a reported need for a repair or replacement of any portion of the Property,manager shall contact repair personnel and obtain cost of repairing or replacing the same.Under the approval of the repair orreplacementbyOwner(except in emergencies)manager shall authorize the work to be performed on behalf of the Owner.Upon thecompletionofthework,manager shall conduct a visible inspection of the work as a non-expert in the area,to determine if the workappearstohavebeenfullycompleted.Owner agrees to indemnify and hold Manager harmless from any and all claims,causes ofaction,suits and damages arising out of relating to the selection of a vendor to perform the work and the performance of the workitself.•General Disclaimer:Manager shall not be responsible for uncovering within the Property and disclaims expertise with respect to:(1)violations of building,subdivision,zoning,fire or other codes;or (2)materials or substances that are toxic,hazardous or potentiallyharmfultothehealth.manager disclaims any expertise with respect to protecting the Property and any person residing therein againstcrime.manager shall have no responsibility to provide security to the Property and Owner agrees to consult a security professional ifsuchmattersareimportanttoOwner.manager shall have no responsibility for the debts and liabilities of Owner,including debts andliabilities incurred by Manager on behalf of Owner, pursuant to this Agreement. 22.Lead-Based Paint.If any part of a dwelling located on Property was built before 1978 or if Owner does not know when the property wasbuilt,Owner agrees to provide the following to Manager prior to entering into this Agreement with a full executed Lead-Based Paint Exhibit(F316) for manager to provide to tenants prior to them leasing the Property. 5 •a written disclosure by Owner of the presence of known lead-based paint and/or lead-based paint hazards, if any, in the dwelling. 23.Time of Essence.Time is of the essence of this Agreement. 24.Terminology.As the context may require in this Agreement,the singular shall mean the plural and vice versa and all pronouns shallmean and include the person, entity, firm, or corporation to which they relate. 25.Indemnity.Owner agrees to indemnify and hold Manager harmless from any and all claims,causes of action,suits,damages and injuriesarisingoutoforinconnectionwiththeleasingandmanagementofthePropertybyManagerexceptinthecaseofintentionalwrongdoingorgrossnegligenceonthepartofmanager.In the event of an allegation of gross negligence or intentional wrongdoing on the part ofManager,Owner shall continue to have an affirmative obligation to indemnify Manager until such time as the manager's gross negligenceorintentionalwrongdoinghasbeenjudiciallyestablishedinafinalorderofthecounthavingjurisdictionoversaidissue.During the entiretermofthisAgreement,Owner agrees to maintain a general liability insurance policy with a company licensed to do business in GeorgianamingtheManagerasanadditionalinsuredthereunder.Upon request,Owner shall promptly provide Manager with a certificate ofinsuranceevidencingsuchcoveragenotwithstandinganyprovisiontothecontrarycontainedherein,Manager's liability to Owner shallbelimitedtothetotalcompensationpaidbyOwnertoManagerinthetwelve(12)months prior to Owner asserting ta claim for damagesagainstManager.For the purposes of this section the term "Manager"shall specifically include Manager and manager's affiliated licenseesand employees. 26.Nondiscrimination.Owner and Manager hereby agree to fully comply with all state and federal fair housing laws and regulations andshallnotunlawfullydiscriminateonthebasisofrace,color,creed,national origin,sex,age,handicap,familial status,sexual orientation orgender identify. 27.No Imputed Knowledge.Owner acknowledges and agrees that with regard to any property in which Owner intends to rent,there shallbenoknowledgeimputedbetweenmanagerandManager's licensees or between the different licensees of manager.Manager and each ofManager's licensees shall be deemed to have only actual knowledge of such properties. 28.Governing Law.This Agreement may be signed in multiple counterparts and shall be governed by and interpreted pursant to the lawsof the State of Georgia. 29.Survival.The indemnification obligations of Owner herein,the obligation of Owner to pay Manager Fees for services rendered hereinandforcommissionsearnedduringthetermofthisAgreementandtheobligationofOwnertoreimburseManagerformoniesadvancedorspent on behalf of Owner hereunder shall survive the termination of this Agreement. 30.Entire Agreement.This Agreement constitutes the sole and entire agreement between the parties.No representation promiseorinducementnotincludedinthisAgreementshallbebindinguponanypartyhereto.This Agreement and the terms and conditions hereinmaynotbeamended,modified or waived except by the written agreement of Owner.The failure of the parties to adhere strictly to the termsand conditions of this Agreement shall not constitute a waiver of the right of the parties later to insist on such a strict adherence. 31.Responsibility to Cooperate.All parties agree to take all actions and do all things reasonably necessary to fulfill in good faith and in atimely manner the terms and conditions of this Agreement. 32.Notices. •Communications Regarding Real Estate Transactions:Client acknowledges that many communications and notices in real estatetransactionsareofatimesensitivenatureandthatthefailuretobeavailabletoreceivesuchnoticesandcommunicationscanhaveadverselegal,business and financial consequences.During the term of this Agreement,Client agrees to remain reasonably availableto receive communications from Manager.•Notices between manager and Client Regarding this Agreement:Client acknowledges that communications and notices betweenthemregardingthetermsofthisAgreement(and excluding real estate transactions with which the parties may be involved)shall beinwriting,signed by the party giving the notice,and may be delivered in person or to any address,e-mail address and/or facsimilenumbertothepersontowhomthecommunicationornoticeisbeinggivenspecificallysetforthinthisAgreement.it is the intent ofthepartiesthatthosemeansoftransmittingnoticesforwhichapartyhasnotprovidedanaddressornumbershallnotbeusedforreceivingnoticesandcommunications.For example,if a party has not provided an e-mail address in this Agreement,it shall meanthat the party is not accepting notices or communications sent by this means. 33.Beware of Cyber Fraud:Fraudulent e-mails attempting to get you towire money to criminal computer hackers are increasingly commoninrealestatetransactions.Under this scam,computer hackers fraudulently assume the online identity of the actual mortgage lender,closingattorneyand/or real estate broker with whom you are working in the real estate transaction.Posing as a legitimate company,they thendirectyoutowiremoneytothem.In many cases,the fraudulent e-mails sent from what appears to be the authentic web page of thelegitimatecompanyresponsibleforsendingthewiringinstructions.You should use great caution in sending orreceiving funds based solelyonwiringinstructionssenttoyoubye-mail.Independentlyverifyingthe wiring instructions with someone from the company sendingthemisthebestwaytopreventfraud.In particular,you should treat as highly suspect any follow up e-mails you receive from a mortgage lender,closing attorney and/or real estate broker directing you to wire funds to a revised account number.Never verify wiring instructions bycallingatelephonenumberprovidedalongwithasecondsetofwiringinstructionssinceyoumayendupreceivingafraudulentverificationfromthecomputerhackerstryingtostealyourmoney.Independently look up the telephone number of the company who is supposed to besending you the wiring instructions to make sure you have the right one. 34.Exhibits and Addenda.All exhibits/and or addenda attached hereto listed and selected below or referenced herein are made a part ofthis lease.If any such exhibit or addenda conflicts with any preceding paragraph, said exhibit shall control: 6 Property Disclosure Form SPECIAL STIPULATIONS:The following Special Stipulations,if conflicting with with any exhibit,addendum,or preceding paragraph,shall control: •Tenant Procurement Fee:50% of 1st full month's rent.•Monthly Management Fee:8.0% of rent collected (tiered multi-family discount program available)•Tenant Takeover/Set-Up Fee:$150.00, when tenant is already in place at time of management takeover.•Tenant Late Fees:50% of total collected.Auben Realty charges tenants a 10% base rent late fee after the 5th of the month.•Pet Deposit:$250.00/first pet and $100.00/additional pet (max: 3 pets) is refundable and held in escrow for duration of lease.•Pet Rent:8.0%of monthly pet rent collected.Auben Realty charges tenants $25.00 monthly for (1)pet and an additional $10.00 for eachadditional pet, if pets are permitted in the home.•Lease Renewal Fees:$150.00 at time of first renewal, and $75.00 per renewal thereafter.No charge at time of annual recertifications.•Utility Management:Augusta Housing and Community Development will handle all utility transfers. BY SIGNING THIS AGREEMENT,OWNER ACKNOWLEDGES THAT:(1)OWNER HAS READ ALL PROVISIONS MADE HEREIN;(2)OWNER UNDERSTANDS ALL SUCH PROVISIONS AND DISCLOSURES AND HAS ENTERED INTO THIS AGREEMENTVOLUNTARILY;AND (3)OWNER IS NOTSUBJECT TO A CURRENT LEASING/MANAGEMENT AGREEMENT WITHANY OTHERMANAGER. OWNER'S ACCEPTANCE AND CONTACT INFORMATION Augusta Housing and Community Development 535 Telfair Street, Room 605, Augusta, GA 30901 BROKER / BROKER'S AFFILIATED LICENSEE CONTACT INFORMATION Listing Broker:Auben Realty Broker's Address:1918 Central Ave / Augusta, GA 30904 Broker/ Affiliated Licensee:Natalie Walls Licensee E-mail Address:nwalls@aubenrealty.com GA Real Estate License Number:334694 MLS Office Code:359 Brokerage Firm License Number:H-62788 REALTOR Membership:Greater Augusta Association of Realtor By initialing below, you acknowledge and agree to the terms in Section 1. Augusta Housing and Community Development X 2. ADDITIONAL PAGE "A" 2.1 SPECIAL STIPULATIONS This additional page is a continuation of Special Stipulations,continued dated 01/01/2020 for the Property known asSee Attached List, Augusta, GA 30901 . •Eviction Upon Takeover Fee:$500.00,when Auben Realty evicts a resident who was already in place at the time of takeover.Does notinclude filing fees charged by the Magistrate Court.•Delinquent Balances:50% of amount collected -- via tenant wage garnishment, payment plan, etc...•Tenant Eviction Fees/Count Costs:Tenant is charged 100%of filing fees,attorney's fees,court costs,etc.associated with his/herdelinquentaccount.In the event the delinquent tenant does not pay,these costs will 100%pass through to the owner during thecollection process.•Repair/Maintenance Fee (3rd Party Vendor):Maintenance work orders completed by outside 3rd party vendors will be billed at a Cost+ 10%. 7 •Renovation/Turnover:Projects will undergo a scope and bid process and will require owner approval prior to starting work. By initialing below, you acknowledge and agree to the terms in Section 2. Augusta Housing and Community Development X 3. Sign and Accept 3.1 SIGNATURE WHEREFORE,the parties have executed this Residential Management Agreement or caused the same to be executed by their authorizedrepresentative. THIS AGREEMENT supersedes all prior written or oral agreements and can be amended only through a written agreement signed by bothparties. Augusta Housing and Community DevelopmentOwner Date Signed X Agent/Broker Date Signed X 8 Administrative Services Committee Meeting 2/11/2020 1:15 PM HCD _ Property Management Services Request Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a contractual agreement with Auben Realty for property management services. Background:Housing and Community Development has a number of rental units located throughout the CSRA that requires property management services. In the past, HCD worked with Good Sense Realty to provide services. The agreement between Good Sense Realty and HCD expired but a relationship remains until approval is granted to move forward. HCD worked with the Procurement Department to go through the proper process to procure an agency that would benefit the needs of the tenants and HCD. There was only two agencies that met the threshold for consideration. Property Management Services shall include: 1. Auben Hills 2. Sand Hills Apt. 3. Florence Street Apts. 4. Eleventh Street Duplex Analysis:The approval of funding will allow HCD to continue to provide affordable rental housing to residents in Richmond County while utilizing a professional management team to ensure all regulatory guidelines are followed and residents have a contact to provide assistance when needed. Financial Impact:HCD will utilize proceeds received from rental collections to pay cost of property management services. Funding codes: NSP 221000000-1224117 and HOME 221000000-1224116 Alternatives:Do not approve HCD to enter into agreement with Auben Realty for Property Management Services. Recommendation: Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a contractual agreement with Auben Realty for property management services. Funds are Available in the Following Accounts: Neighborhood Stabilization and HOME Programs 221073217- 5211119 and 221073212-5211119; REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RCSS/MEBCC and HCD Page 1 of 5 MEMORANDUM OF UNDERSTANDING BETWEEN AUGUSTA, GEORGIA HOUSING AND COMMUNITY DEVELOPMENT AND RICHMOND COUNTY SCHOOL SYSTEM MARION E. BARNES CAREER CENTER FY 2020 Background and Intent This Memorandum of Understanding (MOU) clarifies the roles and responsibilities between Augusta, Georgia’s Housing and Community Development Department and the Richmond County School System Marion E. Barnes Career Center: This Agreement, is made and entered into as of the ______ day of October 2019 (“the effective date”) by and between Augusta, Georgia, acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) – with principal offices at 510 Fenwick Street, Augusta, Georgia, as party of the first part, and Richmond County Marion E. Barnes Career Center (hereinafter called “RCSS/MEBCC”). WHEREAS, the sole purpose of this MOU is to encourage a collaboration between HCD and RCSS/MEBCC and to further detail the separate and distinct roles and responsibilities of each party in the of this partnership; WHEREAS, there is a growing need for skilled training in the trade field due to the growing number of skilled tradesmen who retiring at rapid rate. WHEREAS, HCD supports the mission of RCSS/MEBCC, “To provide and to create opportunities for students to become employable or employed in the area of skilled trades.” WHEREAS, RCSS/MEBCC support HCD’s mission to “Create positive change by promoting self- sufficiency through partnership in economic development, quality housing, and neighborhood reinvestment.” NOW THEREFORE, HCD and RCSS/MEBCC agree that it is in the best interest of all concerned to enter into this MOU. Roles and Responsibilities It is understood that HCD and RCSS/MEBCC will work together to meet the community and housing Augusta, GA’s residents. This level of collaboration will require thorough and timely communication between all parties. However, the parties to this MOU understand their separate and distinct responsibilities, including but not limited to the following: Augusta, GA is committed the supporting RCSS/MEBCC’s mission to provide opportunities for students to obtain skills in the areas of construction pathways. HCD agrees to: 1. Participate in RCSS/MEBCC “Workforce Building Wednesdays” and provide speakers. RCSS/MEBCC and HCD Page 2 of 5 2. Provide opportunities for student job shadowing opportunities. 3. Provide an opportunity for students to serve on the HCD Youth Advisory Council. 4. Provide opportunities to participate with the Volunteer Group Project. 5. Promote the mission of RCSS/MEBCC. HCD shall have no obligations under this Memorandum of Understanding other than those outlined above. RCSS/MEBCC agrees to: 1. Promote the mission of HCD 2. Provide topics for “Workforce Building Wednesdays” at least two weeks in advance of scheduled visits. 3. Provide all required student information and monitoring documentation to ensure job- shadowing success. 4. Provide skilled supervision, non-August, Georgia staff during volunteer projects. 5. Secure all waivers required for student participation. HCD shall be solely responsible for any expenses incurred by HCD in connection with the performance of its duties hereunder. The parties do not intend to act as joint employers or joint ventures, or in any other legal capacity other than as separate and distinct entities acting pursuant to the contractual relationship established solely by this MOU. RCSS/MEBCC’s primary interest and concern are the results achieved. HCD and RCSS/MEBCC shall have complete and full control with respect to the manner and methods that are used to perform their obligations under this MOU, except that each must comply with any Federal, State or Municipal laws and provide services in accordance with the prevailing standard of care in the community. Confidentiality All parties agree that by virtue of entering into this MOU they will have access to certain confidential information regarding the other party’s operations and applicants’ personal information related to this project. None of the parties bound in this MOU will at any time disclose confidential information and/or material without the consent of the subject party unless such disclosure is authorized by this MOU or required by law or court order. Unauthorized disclosure of confidential information shall be considered a material breach of this MOU. Where appropriate, releases will be secured before confidential information is exchanged. Confidential information will be handled with the utmost discretion and judgment. This confidentiality paragraph shall survive the termination of this MOU. HCD agrees that any information obtained concerning persons served by HCD will remain confidential. HCD agrees not to disclose any information concerning said persons without written authorization from said persons, and only for purposes directly connected with the administration of the program and services, or as may be required by State or Federal law: HIPAA; FERPA; CFR 42 Part 2; mandated abuse and neglect reporting. Nondiscrimination There shall be no discrimination of any person or group of persons on account of race, color, creed, religion, sex, marital status, sexual orientation, age, handicap, ancestry or national origin in the implementation of the housing policies described in this MOU. RCSS/MEBCC and HCD Page 3 of 5 Modification This MOU may not be modified or amended except by written agreement executed by the parties hereto. Counterparts This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Severability The parties hereto intend and believe that each provision in this MOU comports with all applicable local, state and federal laws and judicial decisions. However, if any provision in this MOU is found by a court of law to be in violation of any applicable ordinance, statute, law, administrative or judicial decision, or public policy, and if such court should declare such provision to be illegal, void or unenforceable as written, then such provision shall be given force to the fullest possible extent that the same is legal, valid and enforceable and the remainder of this MOU shall be construed as if such provision was not contained therein. Construction The headings of the MOU are for convenience only and shall not define or limit the provisions hereof. Where the context so requires, words used in singular shall include the plural and vice versa, and words of one gender shall include all other genders. In the event of a conflict between the terms and conditions of any other agreement and the terms and conditions of this MOU, the terms and conditions of this MOU shall prevail. Legal Review The parties hereto acknowledge that they have been advised by legal counsel of their choice in connection with the interpretation, negotiation, drafting and effect of this MOU and they are satisfied with such legal counsel and the advice which they have received. Applicable Law This MOU shall be governed by, and construed in accordance with, the laws of the State of Georgia, without regard to conflict of laws principles. Venue you shall be Augusta Richmond County, Georgia. Term The term of this MOU shall be for 1 year, provided that this MOU is terminable at will in writing, at any earlier time, for any reason, by HCD or RCSS/MEBCC . This MOU will be evaluated at the end of the term based on success measures and renewable until it is determined needs have been achieved or RCSS/MEBCC determines not to renew. RCSS/MEBCC and HCD Page 4 of 5 Indemnification To the fullest extent allowable under applicable law, HCD, for itself, its successors and assigns, shall indemnify, hold harmless and defend RCSS/MEBCC and its respective officers, directors, members, agents, employees, licensees, and invitees from and against: (a) Any and all claims, actions, demands, losses, injuries, damages, liability, cost and expense arising from the conduct, acts or omissions, negligent or otherwise, of HCD or any representative, agent, employee, subcontractor, supplier, independent contractor, invitee, or licensee of HCD related to its performance of this MOU; (b) All costs, expenses, and liabilities, including attorney fees and other legal expenses, incurred in connection with any such claim, action, or proceeding; and (c) Any and all liability or loss in connection with payment of all federal state and local taxes, including payroll withholding taxes, including, but not limited to, unemployment insurance, workers' compensation insurance, and income taxes of HCD or any representative, agent, employee, subcontractor, supplier, independent contractor, invitee, or licensee of HCD rendering services pursuant to the terms of this MOU. To the extent permitted by law, RCSS/MEBCC shall defend, indemnify and hold harmless HCD and Augusta, Georgia from and against any and all claims, actions, demands, losses, injuries, damages, liability, cost and expense arising from the conduct, acts or omissions, negligent or otherwise, of RCSS/MEBCC or any representative, agent, employee, subcontractor, supplier, independent contractor, invitee, or licensee of RCSS/MEBCC related to its performance of this MOU. Both PARTIES shall respond to any and all claims for indemnity under this MOU within thirty (30) days of receipt of a claim. RCSS/MEBCC and HCD Page 5 of 5 ARTICLE XVII. COUNTERPARTS This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (Augusta) SEAL By: ___________________ _____ Hardie Davis, Jr. Date As Its Mayor ______________________________ Lena Bonner Clerk of Commission ______________________ _____ Jarvis Sims Date Administrator ____________________ _______ Hawthorne Welcher, Jr. Date Director, AHCDD ATTEST: Richmond County Board of Education (Parnter) SEAL: By: ________________________ Its:_________________________ _______________________ (Plain witness) Administrative Services Committee Meeting 2/11/2020 1:15 PM HCD _Richmond County School System Marion E. Barnes Center MOU Department:HCD Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve HCD’s Memorandum of Understanding request with Richmond County School System Marion E. Barnes Center (RCSS/MEBCC) in support of the Augusta Housing and Community Development mission (to create positive change by promoting self-sufficiency through partnership in Economic Development, Quality Housing, and Neighborhood Reinvestment). Background:As a result of economic growth from Fort Gordon, U.S. Cyber Center, industries such as manufacturing, distribution, customer service centers, Simon Metcalf, an economist with Augusta University, noted Augusta added 24,400 jobs to the metropolitan statistical area. In spite of the growth in Augusta, Georgia, there is a talent shortage in these career fields. While the Georgia Department of Labor and local area non-profits focus on the development of the adult workforce, HCD is committed to the development of the youth in an effort to assist in the grooming of Augusta’s future leaders This partnership will support programs that promote the development of youth in the Central Savannah River Association (CSRA). At its core, this initiative is designed to: · Enable youth to acquire the knowledge, skills, and attitudes for gainful training and employment. · Improve work performance in a classroom or occupation. Analysis:HCD agrees to: • Participate in RCSS/MEBCC “Workforce Building Wednesdays” and provide speakers. • Provide student job shadowing opportunities. • Provide an opportunity for students to serve on the HCD Youth Advisory Council. • Provide opportunities to participate in the Volunteer Group Project. • Promote the mission of RCSS/MEBCC. RCSS/MEBCC agrees to: • Promote the mission of HCD. • Provide topics for “Workforce Building Wednesdays” at least two weeks in advance of scheduled visits. • Provide all required student information and monitoring documentation to ensure job-shadowing success. • Provide skilled supervision of non- Augusta, Georgia staff during volunteer projects. • Secure all waivers required for student participation. Financial Impact:This partnership will not require commitment from Augusta Housing and Community Development’s budget. Alternatives:Do not approve of HCD’s Memorandum of Understanding Request. Recommendation:Motion to approve HCD’s Memorandum of Understanding request with Richmond County School System Marion E. Barnes Center (RCSS/MEBCC) in support of the Augusta Housing and Community Development mission (to create positive change by promoting self-sufficiency through partnership in Economic Development, Quality Housing, and Neighborhood Reinvestment). Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Rosanna Saffo- 1547 Mill Street, Augusta, GA 30901 HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this _23th__ day of _April _, 2019 by and between Rosanna Saffo_______ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on _____4/23/2019_____, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel # 0-59-1449-00-0 and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Five Thousand Dollars ($5,000.00)_, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ______5______years, based on the amount of the direct subsidy to the HOMEBUYER. During this _______5____ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is Rosanna Saffo- 1547 Mill Street, Augusta, GA 30901 HOME Program – Homebuyer Written Agreement Page 2 of 5 effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_50,000.00_. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Rosanna Saffo- 1547 Mill Street, Augusta, GA 30901 HOME Program – Homebuyer Written Agreement Page 3 of 5 Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, North by Savannah River, South and East by Gordon Hwy and West by Fifteenth Street. Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure Rosanna Saffo- 1547 Mill Street, Augusta, GA 30901 HOME Program – Homebuyer Written Agreement Page 4 of 5 to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Rosanna Saffo- 1547 Mill Street, Augusta, GA 30901 HOME Program – Homebuyer Written Agreement Page 5 of 5 Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ Rosanna Saffo Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 2/11/2020 1:15 PM HCD_ Down Payment Assistance one (1) Request Department:HCD Presenter:Hawthorne Welcher Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Background:Augusta, GA’s (administered by HCD) Down Payment Assistance Program is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first- time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. One applicant awaiting approval to move forward with the process of becoming a homeowner is: 1. 2214 Martin Road, Augusta, GA 30906 $5,000.00 The applicant has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000.00 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, Lenders will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the application (1) will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This approval would be for the amount of $5,000.00 given in the form of a second mortgage (forgiven on the fifth year after closing date), and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds. -ORG Key = 221073212 ; OBJ Code = 5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission -# Administrative Services Committee Meeting Commission Chamber - 112812020 ATTENDANCE: Present: Hons. Sias, Chairman; Clarke, Vice Chairman; Davis and B. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. The Environmental Service Department requests the purchase of one new ltem pickup truck at a cost of $26,320 from Allan Vigil Ford - Bid Item 19-280 Action: Approved Motions Motion;---"- Motion Text Made By'r'ype Motion to^ CommlsslonerApprove ffiirtilt;"sses 4_0. Mary Davis Seconded By Motion Result 2. Fleet Management requests approval for the purchase of four vehicles for the Item Marshal's Offrce totaling $106,908. Bid Item 19-172 Action: Approved Motions f#:"' Motion rext Commissioner Bobby williams Passes seconded By Htjf Commissioner Bobby williams Passes Ford Transit, lS-passenger Item Action: Approved Motion to Made By CommissionerApproveapprove. Motion Passes 4-0. MutY Davis 3. The Juvenile Court is requesting one new 2020 Van at $35,328. Motions Motion Motion Text Made By Seconded By MotionType Result Motion to commissioner commissionerApprove approve' Mary Davis Bobby williams Passes Motion Passes 4-0. ' 4. Approve Correction of Inequities Created by Compensation Study. Item Action: Disapproved Mutions [|it1"' Motion Text Made By seconded By #r|il't'ype " I Motion to approve. ^^-- -- :__: _ _. Mr. Clark votes No. uommlssloner Approve Ms. Davis out. Bobby ff##':'Jl*er Fails Motion Fails 2-1. williams 5. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with Arbory Tree Services to clear seven (7) lots on Boyd Lane, Approved identified at properties: 918, 922,924, 930,932,936 &, 938 Boyd Lane. This project will be completed in order to develop seven (7) single-family, detached homes. Motions ryrt:"" Morion Text Made By Seconded By Hr'iil Motion to Approve *r:,1*; ^ A f,".t$:'Ji;"' ;:iltT'$',ffi, passes Motion Passes 4-0. '.'--' 6. Motion to approve HCD's Rehabilitation Program Lien Restructure request. Item Action: Approved Motions Y:]i"t Motion Text Made By seconded By Motion Type *---'---- -r Result Motion to Approve *r:,"*. _ A (\ ir""ilHjJi;"' ;:iltT'{}'fffi, passes Motion Passes 4-0. ' 7. Discuss process for hiring Recruitment ConsultantiFleadhunter to fill the ltem position of Administrator. (Requested by Commissioner Marion Williams) Action: Approved Motions f#:" Motion rext Made By Seconded By Htiil Commissioner - John clarke Passes Motion to approve the process of the Commission to select aRecruitment Commissioner Approve Consultant/Ileadhunterto Bobby fill the position of Williams Administrator. Ms. Davis out. Motion Passes 3-0. 8. Update from HDC regarding the James Brown Gallery in the Penny & Item Savings Bank on Laney-Walker Blvd. (Requested by Commissioner Marion Action:Williams) epproved Motions Motion:--'-" Motion TextI ype Motion to approve the recommendations from HCD to solicit through an RFP the services of a museum management consultant to assist with A -__^_.^ the development of theAPProve James Brown Gallery in the Penny Savings Bank Building and to determine the highest and best use of that property in this regard. Motion Passes 4-0. seconded By f"".XilMade By Commissioner Bobby Williams Commissioner Mary Davis Passes 9. Motion to approve the minutes of the Administrative Services Committee held Item on January 14,2020. Action: Approved Motions s]j*1" Motion Text Made By seconded By MotionType ''"-- -r Result Motion to commissioner commissionerApprove approve. -;;:-'.;:-' ;:,,:;;;;*^ Passes M";;;p"sses 4-0. Mary Davis Bobby Williams 10. Update from the South Augusta Economic Development Initiative. Item (Requested by Commissioner Marion Williams) Action: Approved Motions Y:--tt-'" Motion Text Made By Seconded By Motion Type Result Motion to approve receivingthis item as Commissioner ^_......,__,-_- -_. Approve information. Ms. Davis Bobby ;;fit',tt';."tt Passes out. Williams Motion Passes 3-0. www.ausustasa.sov Administrative Services Committee Meeting 2/11/2020 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on January 28, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: