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HomeMy WebLinkAbout2019-10-08 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 10/8/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; Davis and B. Williams, members. ADMINISTRATIVE SERVICES 1. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 2. Motion to approve the minutes of the Administrative Services Committee held on September 24, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 3. Replace the gas allowance with a $500.00 dollar a month car allowance. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 4. Motion to approve recommendations from the Administrative Policies and Procedures Sub-Committee regarding the revised Severance Policy. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes www.augustaga.gov Administrative Services Committee Meeting 10/8/2019 1:05 PM Attendance 10/8/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 10/8/2019 1:05 PM HCD_ Down Payment Assistance request (1) Department:HCD Presenter:Hawthorne Welcher Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. The Laney Walker/Bethlehem Revitalization Project, has allocated a portion of its bond funds for the purpose of a Down Payment/Closing Costs/Gap Subsidy Mortgage Assistance Program. This program is meant to assist qualified residents with the purchase of housing dwellings within this redevelopment area. The application for down payment assistance awaiting approval to move forward with the process of becoming a homeowner is: 1318 Eleventh Street, Augusta, GA 30901 $25,000.00 The application has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $25,000 if they are purchasing a single-family dwelling in the Laney Walker/Bethlehem Revitalization Project area. Once approved, the Lender will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the application will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in the Laney Walker/Bethlehem area of Augusta, Georgia. Financial Impact:Augusta Housing and Community Development Department receives annual allocations from Laney Walker Bethlehem Project which will fund this assistance request. This approval would be for the amount of $25,000.00 given in the form of down payment assistance, closing cost assistance and/or gap subsidy. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. Funds are Available in the Following Accounts: Laney Walker/Bethlehem Revitalization Project funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - 912412019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; Davis and B. Williams, members. ADMINISTRATIVE SERVICES 1. Motion to approve an amendment to the AUGUSTA, GA CODE Section Item l-2-13 (Rules of Procedure), Section 2.01 .02 to clarify that any voting Action: member of the Commission is permitted to a make a motion at any point, Disapproved without needing recognition by the Chair, during any public meeting of the Commission, to become effective upon approval. (Approved by Commission September 3,2019) Motions Motion Motion Textr ype Motion to deny. Ms.Deny Davis out. Motion Passes 3-0. Commissioner Commissioner Bobby williams #;;;;il Passes Made By Seconded By Made By Seconded By Commissioner Mary Davis Motion Result 2. Update regarding the BH3 City Leadership Initiative and the benefits to the Item city of Augusta. (Requested by Mayor Hardie Davis, Jr.) Action: Approved Motions il,'J:'" Motion rext Motion to delete thisDelete item fr< uommlssloner ruro,ion'ilull:."f:#""' Bobbv williams Motion Result Passes 3. Approve award of contract to provide professional services to assess the long Item term space needs of Augusta, Georgia Government operations to LS3P of Action: Savannah, Georgia in the amount of $1 18,000.00. RFQ 19-231 Approved Motions H:t:" Motion Text Made By Seconded By MotionlYPe '---- -'t ----"--- -J Result Motion to approve. Approve Mr. clarke votes No. commissioner commissioner Motion passes 3-1. Bobby williams Mary Davis Passes 4. Presentation regarding the Fight Blight Initiative through the Joint Item Collaboration Committee (JCC) and request input from the Augusta Action: Commission on funding redevelopment efforts in the target area. See Approved December 18, 2018 presentation from Environmental Services. (Requested by Mayor Hardie Davis, Jr.) Motions [,o11"" Motion Text Made By Motiont'ype Result Motion to approve receiving this item as information and state our Commissioner LOmmlsslonerApprove contrnueo support ror Bobby commtsstonel this collaboration. Ms. williams John clarke Passes Davis out. Motion Passes 3-0. 5. Presentation from the Augusta Land Bank Authority. (Requested by Item Commissioner Ben Hasan) Action: Approved Motions Motion t. ,! 6 Motion;:_^-- Motion Text Made By Seconded Byf YPe J --------- -r Result Motion to approve ^ receiving this item as Commissioner CommissionerApprove information. Bobby williams Mary Davis Passes Motion Passes 4-0. 6. Discuss Smart City Augusta Initiatives. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Text Motion Result Motion to delete this Delete item from the agenda. Commissioner Commissioner Motion passes 4_0. Bobby Williams Mary Davis Passes 7. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with Captialrise LLC to construct two (2) workforce, residential Approved units on Boyd Lane. Made By Seconded By Made By Seconded By Motions Motion Motion TextI ype Motion to approve. Approve Ms. Davis out. Motion Passes 3-0. Motions Y:ll" Motion rextr ype Motion to delete this Approve item from the agenda. Motion Passes 4-0. Commissioner Commissioner Bobby williams John clarke Passes Made By Commissioner Sammie Sias Seconded By Motion Result Motion Result Motion Result Passes 8. Discuss Homeless Initiatives for the City of Augusta currently being Item implemented and what additional things can be done to positively impact the Action: lives of the homeless community. (Requested by Mayor Hardie Davis, Jr.) Approved Commissioner Mary Davis Passes 9. Motion to approve the minutes of the Administrative Services Committee held ltem on September 10, 2019. Action: Approved Motions f#:" Motion rext Approve Made By Seconded By Motion to approve. Ms. Davis out. Motion Passes 3-0. Commissioner Commissioner John Clarke Bobby Williams www.ausustasa.sov Administrative Services Committee Meeting 10/8/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on September 24, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner To: Subject: Commissioner Ben Hasan RE: CSRA TSPLOST Executive Committee Meeting From: Commissioner Ben Hasan <BHasan@augustaga.gov> Sent: Thursday, October 03, 2019 8:04 AM To: Lena Bonner <lbonner@augustaga.gov> Subject: Re: CSRA TSPLOST Executive Committee Meeting Good morning Mrs. Bonner will you please place on the agenda to dollar a month car allowance. Thanks! Get Outlook for iOS replace the gas allowance with a $500.00 [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CIICK on links, open attachments or respond to requests for information unless you are sure the content is safe.] a rsstilt o{ thc e-mail transmission. lf vrrrfii:alion is required, please loqltest a harri copy vetsiolt. A{:il 'i$4.1 Administrative Services Committee Meeting 10/8/2019 1:05 PM Propose Commission Gas Allowance Department: Presenter:Commissioner Ben Hasan Caption:Replace the gas allowance with a $500.00 dollar a month car allowance. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 10/8/2019 1:05 PM Revised Severance Policy Recommendations Department: Presenter: Caption:Motion to approve recommendations from the Administrative Policies and Procedures Sub-Committee regarding the revised Severance Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: