The URL can be used to link to this page

Home My WebLink About2019-09-10 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 8/27/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; B. Williams and Davis, members. ADMINISTRATIVE SERVICES 1. The Utilities Department-Construction Division requests the purchase of two replacement Dome Style Service Trucks at a cost of $72,932 each for a total of $145,864. Wade Ford - Bid Item 19-237 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 2. Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost option as the focus of their further investigation of Lake Olmstead Stadium. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information and allow the commissioners to visit some current amphitheater sites. Mr. Sias votes No. Motion Passes 3-1. Commissioner Bobby Williams Commissioner Mary Davis Passes 3. Motion to approve that any voting member of this body can make a motion at any point without being recognized by the Chair. (Requested by Commissioner Marion Williams) Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Law Department to amend the Ordinance to reflect that any voting member of the Commission can make a motion at any point without being recognized by the Chair. Commissioner Mary Davis Dies for lack of Second 4. Discuss lack of economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail and James Brown Trace. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator with setting up a meeting with Mr. Welcher, the Land Bank Authority and anyone working with economic development to meet and consider holding a workshop to discuss this issue within the the next 30 days. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Sammie Sias Passes 5. Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by Commissioner John Clarke) Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Delete Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner John Clarke Commissioner Mary Davis Passes 6. Motion to approve the minutes of the Administrative Services Committee held on August 13, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 7. Discuss and direct Administration and Law Departments to review the city's current substance abuse policy in association with the proposed amendments to Augusta Code Section 3-7-33 Marijuana and report back in 90 days. (Requested by Commissioner Bobby Williams) Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Sias vote No. Motion Ties 2-2. Commissioner Bobby Williams Commissioner John Clarke Ties 8. Approve 2019 and 2020 Complete Count Census Budget in the respective amounts of $30,000 and $45,000. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the summary and budget. Motion Passes 4-0. Commissioner John Clarke Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 8/27/2019 1:10 PM Attendance 8/27/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: BID 19-237 Year 2020 Make Ford NO BID Model F550 Base Price (5.00)$72,932.00 Delivery Date 180 DAYS ARO TOTALS:$72,932.00 $0.00 FOR ALL DEPARTMENTS-DOME STYLE SERVICE TRUCK - BID OPENING 6/7/19 @ 11:00 Nichols Fleet, Chattanooga, TNWade Ford Inc., Smyrna, GA Invitation to Bid Sealed bids will be received at this office until Friday, June 7, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-237 2019/2020 Dome Style Service Truck, 17500 GVW – for Augusta, GA Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 2, 9, 16, 23, 2019 Metro Courier May 2, 2019 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Attachment B Yes NO BID E-Verify Number No SAVE Form Yes Exceptions Noted Yes 5.01 2019/2020 Full Size Truck $42,459.00 5.02 Heavy duty cooling package Included 5.03 Heavy duty electrical package Included 5.04 Heavy duty suspension package Included 5.05 19,000 GVW payload package Included 5.06 Trailer tow mirrors Included 5.07 Backup camera Included 5.08 Roof clearance lights Included 5.09 Black Platform Running Boards $405.00 5.10 Extra Set of Keys (3 Total)$150.00 5.11 Delivery Charge Included 6.01 Fire extinguisher – DOT approved Included 6.02 Outlet receptacle Included 6.03 Electric brake controller Included 6.04 Service Body dual rear wheel, 11 foot steel service body standard depth compartment and bin configuration Included 6.05 J-hook railing for utility service body Included 6.06 Panel top for utility service body (Double Swing Out Style)Included 6.07 Panel top for utility service body (Rollup Style)$1,793.00 6.08 Cargo Tie Downs-Installed Inside (4 each) Included Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 5.00 Vehicle/Chassis Options Required 6.00 Outfitter's Specialty Items Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. 6.09 Grab Handles-Mounted On Rear (2 each) Included 6.10 Service body bumper Included 6.11 Spotlights – Unity 325 or equal Included 6.12 Trailer wiring Included 6.13 Pintle hook Included 6.14 Pipe vise – Rigid model 40195, or approved equal Included 6.15 Spot mirrors – 4 inch type Included 6.16 Window tint, crew cab Included 6.17 Safety Cones (4 each)Included 6.18 Master Bar Locking System for Compartments (Both Sides)Included 6.19 Steel Drawer System (1 Set) Curbside Included 6.20 Tool Box Option $495.00 6.21 Cable Steps in Rear Included 7.01 Backup alarm Included 7.02 Magnetic LED light Included 7.03 LED top mount light Included 7.04 Traffic advisor light bar Included Year 2020 Brand Ford Model F550 Bid Price $72,932.00 Delivery Date 180 Days ARO 2019/2020 Service Truck, Dome Style, 17,500 GVW 7.00 Alert Warning Systems Page 2 of 2 Administrative Services Committee Meeting 8/27/2019 1:10 PM 2019 - Utilities-CM - Dome Trucks Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:The Utilities Department-Construction Division requests the purchase of two replacement Dome Style Service Trucks at a cost of $72,932 each for a total of $145,864. Wade Ford - Bid Item 19-237 Background:The Utilities-Construction Division is requesting to replace two decommissioned model F-450 trucks with the Ford F-550 Dome Style Service Truck which allows for better accessibility, organization and simultaneously allows for better accountability and security of the department property. In accordance with the Fleet replacement policy, both F-450 trucks are in need of immediate consideration for replacement and have been deemed uneconomically repairable. · Asset F02059 – 17 year old truck with 124,297 miles and work orders totaling over $43,740. In April the transmission went out, the cumulative repairs exceeded the value of the vehicle and it was deemed too costly to retain. · Asset 208034 – 11 year old truck with 6,277 miles and work orders totaling over $23,933. In June the vehicle was brought to the shop with a squealing sound and diagnosed with a dry valve train, requiring a new engine and additional repairs estimated to total over $16,000. The cost to repair exceeds the value of the vehicle. The bid tab sheet for Bid 19- 237: Dome Style Service Truck is attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fourteen vendors to include four qualified local vendors. The vendor, Wade Ford, Inc, from Smyrna, GA was able to offer the requested product with necessary specifications. Bid 19-237: 2019/2020 Dome Style Service Truck: 2020 Service Truck, Dome Style, 17,500 GVW, Ford F-550 – Wade Ford Inc (Smyrna, GA): $72,932.00 Financial Impact:Two 2020 Ford F-550 Dome Style Service Trucks for $72,932.00 each, totaling $145,864.00 for the Utilities Department-Construction Division using Utilities account 506- 04-3410-54.22210. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of two 2020 Ford F-550 Dome Style Service Trucks for the Utilities-Construction Division using Utilities account 506-04-3410-54.22210. Funds are Available in the Following Accounts: 506-04-3410/54-22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission EEEENTERTAINMENTNTERTAINMENTNTERTAINMENTNTERTAINMENT MMMMARKETARKETARKETARKET UUUUPDATEPDATEPDATEPDATE:::: Lake Olmstead Stadium August 16, 2019 Prepared for:Prepared for:Prepared for:Prepared for: Supply: CSRA Entertainment Venue Inventory 2 Entertainment Venues in Augusta Lake Olmstead Stadium SRP Park Jessye Norman Amphitheatre Imperial Theater Miller Theater Wm Bell Auditorium James Brown Arena Lady Antebellum Pavilion (Evans, 10 miles) VENUE TYPES SEATING CAPACITIES REPRESENTATIVE PERFORMANCE GENRES TICKETED CONCERTS 3 Theatres/Auditoriums 2 Amphitheaters (not fixed seating) 2 Stadiums (multiuse, field) 1 Arena Fixed seating = 840 – 8,500 Open seating = up to 14,000 Country, Classic Rock/Legacy, RB Soul, Christian (Indie – up and coming) 160 •The region has 8 event venues with nearly 20,000 fixed seats. •Current supply is not at capacity; venues with ticketed performance sell an average of 30% - 60% of seats/shows. Supply: CSRA Entertainment Venues 3 Lady Antebellum Jessye Norman Amphitheat er Imperial Theatre Miller Theater William B. Bell Auditorium James Brown Arena SRP Park Year Built/ Renovated 2011 1996 2018 2016 1989 1980 2018 Capacity 14,000 1,600 840 1,300 2,882 8,409 4,782 Use/Structure Fixed stage; no fixed seating Covered area for performanc es; Terraced for seating (not fixed); located on river Infrastructur e improveme nts in 2018; located downtown $25 m renovation began 2016; music venue Together, branded as Augusta’s Entertainment Complex; managed by Spectra Minor league baseball stadium; located in a mixed use, residential developmen t Avg. Tickets Sold/Show*333 784 1,678 2,908 Avg Gross Revenue/Show*$9,660 $40,384 $89,219 $101,635 Concerts in past 36 months* 11 80 63 10 *Performance data source: Pollstar; limited data fo r self-promoted venues KEY QUESTIONS: Where would the new amphitheater fit in the mix? What is the best complementary approach? What impact will the new supply have on existing venues? ? Supply: Regional Entertainment Venue Comparative Set 4 VENUE TYPES SEATING CAPACITIES REPRESENTATIVE PERFORMANCE GENRES TICKETED PERFORMANCES 3 Theatres/Auditoriums 2 Amphitheaters (fixed and non-fixed seating) 2 Arenas Fixed seating = 500 – 18,000 Open seating = up to 15,000 Country, Classic Rock/Legacy, RB Soul, Christian, Indie, Pop 76 Atlanta Charlotte Charleston Augusta USC Aiken Convocation Ctr 4,100 Colonial Life Arena 18,000 Koger Center for the Arts 2,256 Township Auditorium 3,099 Wm Floyd Amphitheater 15,000 Heritage Park 14,000 Planned Athens Amphitheater 10,000 Columbia/ Aiken Greenville-Anderson 3 Amphitheaters within 100 miles with capacity for 39,000 AECOM Ctr 500 KEY QUESTION: Where would the new amphitheater fit in the mix? What is the best complementary approach? ? Demand: Promoter/Producer Feedback & Best Practice Research 5 Initial Feedback •Venue Manager •Venue Operator •Visit Augusta •Event Producers Best Practice Research •Top performing amphitheaters •Similar placemaking efforts •JLL experience at similar venues •Local market is growing, still small and not well developed •Cyber and other economic activity is transforming community; Student population helps •Bias toward larger markets/Atlanta •Seen as second-tier, developing market •Currently, sense that local market is becoming saturated •To be competitive in attracting non-local audiences, an amphitheater in Augusta must provide: •Excellent audience experience •Competitive venue/competitive experience •Marketing to build awareness •Optimal size is 8,000 – 10,000 seats (to drive artist type and ticket price) Potential Scenarios for Lake Olmstead 6 Minimal ChangeMinimal ChangeMinimal ChangeMinimal Change Basic renovations/ improvementsBasic renovations/ improvementsBasic renovations/ improvementsBasic renovations/ improvements Conversion of stadium to Conversion of stadium to Conversion of stadium to Conversion of stadium to fixedfixedfixedfixed----seat amphitheaterseat amphitheaterseat amphitheaterseat amphitheater Substantial ChangeSubstantial ChangeSubstantial ChangeSubstantial Change Placemaking opportunityPlacemaking opportunityPlacemaking opportunityPlacemaking opportunity Goal Create sustainable model that has the potential potential to break even in the short-to medium-term Make use of the asset and recoup a portion of construction/operating costs costs Construct and operate best-in-class facility to brand Augusta as a music venue market; serve as lost leader Needed Investment* •Renovation = $250-$600/seat •No site change costs •Dedicated staff for marketing, show recruitment and operations •Construction = $2,000-2,500/seat; •Site change costs = 15% of construction •Marketing/ production contract (or (or show recruitment); in-house promotion; Lake Olmstead range = = $22-$25 million •Construction = $3,300-4,000+/seat; 4,000+/seat; •Site change costs = 30% of construction •Marketing/ production contract (or (or show recruitment); investments in investments in surrounding area to to improve total experience: •Lake Olmstead range = $33-$40 million Marketing needs/usage Identify other uses Self-promote to smaller acts Professional marketing/ production firm firm partnership needed to recruit volume volume and quality of shows Professional marketing/ production firm firm partnership needed to recruit volume volume and quality of shows Types of shows Non headliners, tribute bands, local activity; activity; similar to current shows/events; lower- lower-quality; little appeal outside of region region Mix of existing; can recruit headliners but but at cost Higher-quality, headline shows possible if possible if marketing/ production firm firm partnership can be reached; will differentiate Augusta Advantages Minimal investment; uses stadium; additional additional resident amenity; multiple uses. Improved resident amenity Begins to re-brand Augusta as a music music destination; high-end amenity for for some residents Risks Cannibalize current market; susceptible to market forces; little control/choice of shows/acts; creating volume of activity will be will be an issue; lack of functionality will limit limit appeal to artists Cannibalize current market; still compete compete with local amphitheaters; susceptible to market forces; will still see see leakage to Atlanta little control/choice of shows/acts; fixed seating will limit uses; City will need to to subsidize operations Higher price point for tickets may mean mean less accessibility for many residents; residents; building brand and market will will be a long-term investment; City will will need to subsidize operations over over long-term *Construction costs only; soft costs, new/additional parking, street and utility infrastructure not included Case Study and Example Approach: Tuscaloosa, Alabama 7 •No. 1 amphitheater in Alabama (2018) •Proximate to Downtown and University of Alabama •Connected to the Tuscaloosa Riverwalk •8,400 fixed seats •Promoted by Red Mountain Entertainment First-in-Class Venue SEATING CAPACITIES PERFORMANCES •Opened in 2011, built by City •Construction costs estimated at $18 million (doesn’t include land or remediation costs) •Construction and operating expenses funded by a dedicated 2% hotel tax •City contracts with Red Mountain Entertainment for bookings and marketing •$40 million mixed-use development surrounding site to date •Site was a former landfill “I believe the amphitheater is a physical manifestation of our transformation as a city.“ --Tuscaloosa Mayor Walter Maddox •12-15 shows/year •2019 ticket price range = $20 - $249 Why it works •Underwritten by City •Focus on quality •Proximity to other demand generators •Professional booking/marketing Conclusion 8 •Lake Olmstead Stadium could be transformed to an amphitheater, but will require additional investment—both in terms of capital/operating funds and in terms of staffing or vendors to market it to acts/users—to entice either local or longer-distance markets. •The level of investment the City places in the former stadium will determine the types of acts/audiences the new venue can attract. •Given the current state and perception of the Augusta market for live/concert entertainment, the City of Augusta will need to incentivize or partner with larger name acts to perform at the amphitheater. •Additional supply to the local/regional audience market will likely cause decreased attendance at existing venues. •To be competitive with other regional venues (e.g., attract a larger, higher-ticket sales market), the amphitheater must provide a unique experience. Creating that experience will require large investments/incentives from the City. •The optimal size for such an amphitheater is 8,000 – 10,000 seats (to drive artist type and ticket price). Administrative Services Committee Meeting 8/27/2019 1:10 PM Authorize JLL to Proceed with Task 3 on Amphitheater Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost option as the focus of their further investigation of Lake Olmstead Stadium. Background:On April 2, 2019, the Augusta Commission awarded the contract for advisory and support services related to converting Lake Olmstead Stadium into an amphitheater. The contract is divided into multiple tasks with intermediate decision points to allow for Commission guidance in the process. Tasks 1 and 2 are complete and Augusta needs to provide guidance before we move forward. Analysis:JLL has completed the initial research on factors that should be considered in converting Lake Olmstead Stadium into an amphitheater. They have researched current and projected market capacity, rough cost, impact on current Augusta owned amenities, and other factors that play into the success, or failure, of an entertainment venue of this nature. The options presented by JLL were considered and staff recommends authorizing them to move forward, pursuing the mid-range cost option. The estimated cost for this option is $22 – 25 million and represents a balanced approach between the amount invested and potential for success. Financial Impact:None at this time; funding already designated and authorized for research and design concept. Alternatives:1. Authorize Jones Lang LaSalle (JLL) to proceed with the mid- range cost option as the focus of their further investigation. 2. Do not authorize them to proceed. Recommendation: Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost option as the focus of their further investigation. Funds are Available in the Following Accounts: Funding is available for the project in SPLOST 7 allocated to Central Services for the use of upgrading existing facilities. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 8/27/2019 1:10 PM Commission Rules of Procedures Department: Presenter:Commissioner Marion Williams Caption:Motion to approve that any voting member of this body can make a motion at any point without being recognized by the Chair. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 8/27/2019 1:10 PM Economic growth in the underserved areas Department: Presenter:(Requested by Commissioner Marion Williams) Caption:Discuss lack of economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail and James Brown Trace. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA. ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of eaeh month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting_ Date of Meetings.-/J -n Date of Meeting _ Date of Meeting _ Date of Meeting _ Date of Meeting Contact Information for IndividuaVPresenter Making the Request: Name: ffi/ 'a 4 Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the A Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Please send this request form to the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 following address: Telephone Number: Fax Number: E-MaiI Address: 706-821-1820 706-821-r838 nmorawski@au gustaga.gov Requests may be faxed, e-mailed or delivered in person and Office no later than 9:00 a.m. on the Thursday preceding meeting of the following week. A five-minute time limit will must be received in the Clerk's the Commission or Committee be allowed for presentations. Administrative Services Committee Meeting 8/27/2019 1:10 PM Meeting Management System Department: Presenter:Commissioner John Clarke Caption:Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 8ll3l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Vice Chainnan; Davis and B. Williams, members. Absent: Hon. Sias, Chairrnan. ADMINISTRATIVE SERVICES 1. Discuss the Augusta Commission's Rules of Procedures. (Requested by Item Commissioner Marion Williams) action: Approved Motions f#:" Motion rext Motion Result Motion Result Passes Motion to approve a _-..^__^ receiving this item as Commissioner CommissionerApprove information. Mary Davis Bobby williams Passes Motion Passes 3-0. 2. The Engineering Department-Storm Water Division requests the purchase of Item one replacement Dome Style Service Truck at a cost of $72,932.00 using Action: storm water capital outlay. Bid Item 19-237 - wade Ford Approved Made By Seconded By Seconded By Commissioner Bobby Williams Motions X:jl"' Motion Text Made Byr ype Motion to A Approve approv Lommlssloner tvtotionepasses 3-0. MarY Davis 3. Discuss and amend 2019 Commission Calendar. (Requested by Mayor Item Hardie Davis, Jr. - referred from August 6 Commission meeting) Action: Approved Motion Result Motion to approve :' amending the 2019 Commission calendar to hold budget hearings ,-.^ _^-_^-:__:^_- - Commissioner Approve i:ffi1,'[ln:.']:,,,, ir""tr"Ti;"' "#,1,?r^ Passes the date that the budget is adopted. Motion Passes 3-0. 4. Discuss and adopt Commission Calendar for 2020. (Requested by Mayor Item Hardie Davis - referred from August 6 Commission meeting) Action: Approved Motions f#:"' Motion rext Motions f#:"' Motion rext Made By Seconded By Made By seconded By [:til Motion to approve preparing a Code amendment to adopt the ^ commission calendar for commissioner commissioner Approve 2o2}having one meeting Mary Davis Bobby Passes in July and two meetings williams in December. Motion Passes 3-0. 5. Approve award of contract for Annual Ground Maintenance for Downtown Item Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Action: Management, Davis Landscape Company and Jacobs Land Management of Approved North Augusta and Augusta in the amount of $224,069.89. The base bid is for September l, 2019 to December 31,2020 with an option to extend for one year in 2021. Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 3-0. Commissioner Bobby williams Passes Made By Commissioner Mary Davis Seconded By Motion Result 6. Discuss and review Augusta Code Section 3-7-33 Marijuana. (Requested by ltem Commissioner Dennis Williams) .q,ction: Approved Motions X:jl" Motion Text Made By seconded By Motion f ype -.---- -'t .---..""-- -r Result Motion to approve amending Code Section 3-7-33 to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of rj^*^2^^:^- ^ $ 150 for the first fwo uommlsstoner Approve :;i;r., and a cap fine or "r:,|,?L, i,:ilt:l9n" Purr., $300 for the third and subsequent offenses and bringing the amended Code section back for approval. Motion Passes 3-0. 7. Approve award of contract to provide professional services to assess the ltem condition of roofs on Augusta owned buildings to Terracon Consultants of Action: Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 Approved Motions Hj:"" Motion Text Made By seconded By Motion I ype ----- -r Result Motion to Approve aee.1o:: . n fi""Tff#ft"' ;:iltT',$',f,ffi, passes Motion Passes 3-0. ^ 8. Motion to approve the minutes of the Administrative Services Committee held Item on July 30,2019. Action: Approved Motions X:tl" Motion Text Made By Seconded By Motion t YPe ----- -'t Result Motion to Approve uppro*. Commissioner Commissioner M"il;p"sses 3-0. Mary Davis Bobby williams Passes Administrative Services Committee Meeting 8/27/2019 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on August 13, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 8/27/2019 1:10 PM PPPM Drug Policy Department: Presenter:Commissioner Bobby Williams Caption:Discuss and direct Administration and Law Departments to review the city's current substance abuse policy in association with the proposed amendments to Augusta Code Section 3-7-33 Marijuana and report back in 90 days. (Requested by Commissioner Bobby Williams) Background:On August 20, 2019 the Commission approved amending Augusta Code Section 3-7-33 Marijuana to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of $150 for the first two offenses and a cap fine of $300 for the third and subsequent offenses and bringing the amended Code section back for approval. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 8/27/2019 1:10 PM Complete Count Census Budget Department: Presenter: Caption:Approve 2019 and 2020 Complete Count Census Budget in the respective amounts of $30,000 and $45,000. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: