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Home My WebLink About2019-08-13 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 8/13/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Vice Chairman; Davis and B. Williams, members. Absent: Hon. Sias, Chairman. ADMINISTRATIVE SERVICES 1. Discuss the Augusta Commission's Rules of Procedures. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 2. The Engineering Department-Storm Water Division requests the purchase of one replacement Dome Style Service Truck at a cost of $72,932.00 using Storm Water Capital Outlay. Bid Item 19-237 - Wade Ford Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 3. Discuss and amend 2019 Commission Calendar. (Requested by Mayor Hardie Davis, Jr. - referred from August 6 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve amending the 2019 Commission calendar to hold budget hearings between the time the budget is presented until the date that the budget is adopted. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 4. Discuss and adopt Commission Calendar for 2020. (Requested by Mayor Hardie Davis - referred from August 6 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve preparing a Code amendment to adopt the Commission calendar for 2020 having one meeting in July and two meetings in December. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 5. Approve award of contract for Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. The base bid is for September 1, 2019 to December 31, 2020 with an option to extend for one year in 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 6. Discuss and review Augusta Code Section 3-7-33 Marijuana. (Requested by Commissioner Dennis Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve amending Code Section 3-7-33 to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of $150 for the first two offenses and a cap fine of $300 for the third and subsequent offenses and bringing the amended Code section back for approval. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 7. Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 8. Motion to approve the minutes of the Administrative Services Committee held on July 30, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Mary Davis Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 8/13/2019 1:10 PM Attendance 8/13/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 8/13/2019 1:10 PM Commission Rules of Procedures Department: Presenter:Commissioner Marion Williams Caption:Discuss the Augusta Commission's Rules of Procedures. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: BID 19-237 Year 2020 Make Ford NO BID Model F550 Base Price (5.00)$72,932.00 Delivery Date 180 DAYS ARO TOTALS:$72,932.00 $0.00 FOR ALL DEPARTMENTS-DOME STYLE SERVICE TRUCK - BID OPENING 6/7/19 @ 11:00 Nichols Fleet, Chattanooga, TNWade Ford Inc., Smyrna, GA Invitation to Bid Sealed bids will be received at this office until Friday, June 7, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-237 2019/2020 Dome Style Service Truck, 17500 GVW – for Augusta, GA Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 2, 9, 16, 23, 2019 Metro Courier May 2, 2019 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Attachment B Yes NO BID E-Verify Number No SAVE Form Yes Exceptions Noted Yes 5.01 2019/2020 Full Size Truck $42,459.00 5.02 Heavy duty cooling package Included 5.03 Heavy duty electrical package Included 5.04 Heavy duty suspension package Included 5.05 19,000 GVW payload package Included 5.06 Trailer tow mirrors Included 5.07 Backup camera Included 5.08 Roof clearance lights Included 5.09 Black Platform Running Boards $405.00 5.10 Extra Set of Keys (3 Total)$150.00 5.11 Delivery Charge Included 6.01 Fire extinguisher – DOT approved Included 6.02 Outlet receptacle Included 6.03 Electric brake controller Included 6.04 Service Body dual rear wheel, 11 foot steel service body standard depth compartment and bin configuration Included 6.05 J-hook railing for utility service body Included 6.06 Panel top for utility service body (Double Swing Out Style)Included 6.07 Panel top for utility service body (Rollup Style)$1,793.00 6.08 Cargo Tie Downs-Installed Inside (4 each) Included Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 5.00 Vehicle/Chassis Options Required 6.00 Outfitter's Specialty Items Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. 6.09 Grab Handles-Mounted On Rear (2 each) Included 6.10 Service body bumper Included 6.11 Spotlights – Unity 325 or equal Included 6.12 Trailer wiring Included 6.13 Pintle hook Included 6.14 Pipe vise – Rigid model 40195, or approved equal Included 6.15 Spot mirrors – 4 inch type Included 6.16 Window tint, crew cab Included 6.17 Safety Cones (4 each)Included 6.18 Master Bar Locking System for Compartments (Both Sides)Included 6.19 Steel Drawer System (1 Set) Curbside Included 6.20 Tool Box Option $495.00 6.21 Cable Steps in Rear Included 7.01 Backup alarm Included 7.02 Magnetic LED light Included 7.03 LED top mount light Included 7.04 Traffic advisor light bar Included Year 2020 Brand Ford Model F550 Bid Price $72,932.00 Delivery Date 180 Days ARO 2019/2020 Service Truck, Dome Style, 17,500 GVW 7.00 Alert Warning Systems Page 2 of 2 Administrative Services Committee Meeting 8/13/2019 1:10 PM 2019 - Engineering - F550 Dome style truck Department:Centreal Servcies Department- Fleet Management Divsion Presenter:Ron Crwoden Caption:The Engineering Department-Storm Water Division requests the purchase of one replacement Dome Style Service Truck at a cost of $72,932.00 using Storm Water Capital Outlay. Bid Item 19- 237 - Wade Ford Background:The Engineering Department-Storm Water Division is requesting the replacement of a previously sold Ford F350 truck with the Ford F-550 Dome Style Service Truck which allows for better accessibility, organization and simultaneously allows for better accountability and security of the department property. In accordance with the Fleet replacement policy the Ford F350 truck was deemed uneconomically repairable and sold on the GovDeals auction website in June, 2018. · Asset 994487 – 17 year old Ford F350 with 220,024 miles and work orders totaling $36,779. Due to the excessive cost to continue to maintain it was deemed uneconomically repairable to retain. The loss of this vehicle created a shortage in the department fleet and negatively affects how quickly they are able to respond to job sites. The replacement vehicle will be utilized by the downtown maintenance crew. The bid tab sheet for Bid 19-237: Dome Style Service Truck is attached for your review. The loss of this vehicle created a shortage in the department fleet and negatively affects how quickly they are able to respond to job sites. The replacement vehicle will be utilized by the downtown maintenance crew. The bid tab sheet for Bid 19-237: Dome Style Service Truck is attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fourteen vendors to include four qualified local vendors. The vendor, Wade Ford, Inc, from Smyrna, GA was able to offer the requested product with necessary specifications. Bid 19-237: 2019/2020 Dome Style Service Truck: 2020 Service Truck, Dome Style, 17,500 GVW, Ford F-550 – Wade Ford Inc: $72,932.00 (Smyrna, GA) Financial Impact:One (1) – 2020 Ford F-550 Dome Style Service Truck @ $72,932.00. The total purchase is $72,932.00 for the Engineering Department-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110). Alternatives:One (1) – 2020 Ford F-550 Dome Style Service Truck @ $72,932.00. The total purchase is $72,932.00 for the Engineering Department-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110). Recommendation:Approve the purchase of one – 2020 Ford F550 Dome Style Service Truck for the Engineering Department-Storm Water Division Funds are Available in the Following Accounts: SPLOST 7 funds: ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner: Mayor Hardie Davis, Jr. Thursday, July 1L, 201-9 8:45 AM Lena Bonner Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown Agenda items Good morning. Please add the following items to the full Commission agenda for next week. 1. Discuss and adopt Commission Calendar for 2020. 2. Discuss and amend 2019 Commission Calendar. Thank you, Hardie Davis, Jr. Mayor City of Augusta Georgia Mavordavis@auq ustaoa. gov 706.821.1831 office Get Outlook for Android a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion. A.L:D.'104.'1 Administrative Services Committee Meeting 8/13/2019 1:10 PM Amend 2019 Commission Calendar Department: Presenter:Mayor Hardie Davis, Jr. Caption:Discuss and amend 2019 Commission Calendar. (Requested by Mayor Hardie Davis, Jr. - referred from August 6 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner: Mayor Hardie Davis, Jr. Thursday, July 1L, 201-9 8:45 AM Lena Bonner Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown Agenda items Good morning. Please add the following items to the full Commission agenda for next week. 1. Discuss and adopt Commission Calendar for 2020. 2. Discuss and amend 2019 Commission Calendar. Thank you, Hardie Davis, Jr. Mayor City of Augusta Georgia Mavordavis@auq ustaoa. gov 706.821.1831 office Get Outlook for Android a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion. A.L:D.'104.'1 Administrative Services Committee Meeting 8/13/2019 1:10 PM Discuss and adopt Commission Calendar for 2020. Department: Presenter:Mayor Hardie Davis, Jr. Caption:Discuss and adopt Commission Calendar for 2020. (Requested by Mayor Hardie Davis - referred from August 6 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TO: FROM: DATE: ST]BJECT: /- Central Senrices Department 4'e Takiyah A. Douse, Director - l- - -- Facilities Division) I A Lonnie \0Uimberly, Deputy Director 276DPetch Orchard Road, Augusa GA 30906 (7 06) 821 -2426 Phone [06)799-5077 Fax MEMORANDIIM ,l ,fu{ C"riSams, Director, Procurement DepartmentJ4€<t Mrs. Takiyah A. Douse, Director, Central Services Department August 2,2019 Bid Item #19-187A Grounds Maintenance for Downtown Facilities Four responsive bid proposals were received on June 25, 2019 for the referenced Bid Item. We are recommending award to the following vendors for grounds maintenance services as indicated in the tables below.o Davis Landscape Company of Augusta, GAo Jacobs Land Management of Augusta, GAo Piedmont Landscape Management of Augusta, GAo Truegreen of North Augusta, SC Sheriff Administration Buildins Jacobs $47s.00 s1.900.00 Public Defender Office Jacobs ss7s.00 s2.300.00 Municioal Buildins Trueqreen s1.636.39 $6,s4s.56 S. Transit Bus Ooeration Jacobs s1.700.00 s6.800.00 Aususta Judicial Center Piedmont $2.582.34 s10.329.36 Maxwell Librarv Davis 9284.45 $1,137.80 HO Librarv Davis $455.65 s1.822.60 Applebv Librarv Davis $638.48 s2553.92 Friedman Librarv Davis $76r.47 $3.045.88 rc $s,700.00Sheriff Administration Buildine Jacobs $475.00 Public Defender Office Jacobs $575.00 $6,900.00 Municioal Buildins Truepreen s1.636.39 $19.636.68 S. Transit Bus Operation Jacobs $1.700.00 $20.400.00 Auzusta Judicial Center Piedmont s2.582.34 $30,988.08w Maxwell Librarv Davis $284.4s s3.413.40 HQ Librarv Davis $455.6s s5.467.80 Applebv Librarv Davis s638.48 s7.661.76 Friedman Librarv Davis 9761.47 $9.137.64 Optional One Year Extension SheriffAdmin Buildins Jacobs $475.00 $5,700.00 Public defender Office Jacobs $s75.00 $6.900.00 Municipal building Truegreen $1.68s.48 $20.225.76 S. Transit Bus Ooeration Jacobs $1.700.00 $20,400.00 Aususta Judicial Center Piedmont $2.582.34 $30,988.08 Maxwell Librarv Davis $292.98 s3.515.76 HO Librarv Davis $469.32 s5.631.84 Appleby Librarv Davis s657.63 $7.891.s6 Friedman Libmrv Davis s784.31 $9.4rr.72 Thank you for your assistance in securing these prices and your hard work moving us to this point. Please do not hesitate to call ifyou have any questions or need additional clarification. cc: Ionnie Wimberly Takilah A. Douse Invitation to Re- Bid Sealed re-bids will be received at this office until Tuesday, June 25, 2019 @ 11:00 a.m. for furnishing: Re-Bid Item #19-187A Ground Maintenance for Downtown Facilities and Regional Library Locations - Augusta, GA Central Services Department – Facilities Maintenance Re- Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, June 7, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 11, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 16, 23, 30, June 6, 2019 Metro Courier May 16, 2019 OFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Addendum 1 Pesticide License Central Services Department Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. Municipal Building 535 Telfair Street $1,636.39 $19,640.32 NO BID NO BID $2,629.41 $31,552.92 $1,771.68 $21,260.16 $2,250.00 $27,000.00 2. Sheriff Admin Building 400 Walton Way $859.76 $10,317.20 NO BID NO BID $1,404.27 $16,851.24 $891.39 $10,696.64 $475.00 $5,700.00 3. Public Defender Office 902 Greene Street $1,000.36 $12,004.32 NO BID NO BID $756.99 $9,083.88 $1,037.22 $12,446.64 $575.00 $6,900.00 4. Augusta Judical Center 735 James Brown Blvd $2,970.74 $35,648.85 NO BID NO BID $2,582.34 $30,988.08 $2,708.10 $32,497.20 $2,775.00 $33,300.00 5. Transit Bus Operations Maintenance Facility 2844 Regency Blvd $1,805.79 $21,669.45 NO BID NO BID $3,222.25 $38,667.00 $2,695.87 $32,350.48 $1,700.00 $20,400.00 Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. HQ Library 823 Telfair Street $742.38 $8,908.50 NO BID NO BID $1,030.19 $12,362.28 $455.65 $5,467.85 $775.00 $9,300.00 2. Appleby Library 2260 Walton Way $895.71 $10,748.52 NO BID NO BID $841.12 $10,093.44 $638.48 $7,661.68 $670.00 $8,040.00 3. Friedman Library 1447 Jackson Road $882.51 $10,590.10 NO BID NO BID $1,260.09 $15,121.08 $761.47 $9,137.72 $670.00 $8,040.00 4. Maxwell Library 927 Lumpkin Road $564.01 $6,768.12 $2,400.00 $28,800.00 $422.97 $5,075.72 $284.45 $3,413.42 $575.00 $6,900.00 Central Services Department Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. Municipal Building 535 Telfair Street $1,685.48 $20,225.76 NO BID NO BID $2,629.41 $31,552.92 $1,824.84 $21,898.08 $2,250.00 $27,000.00 2. Sheriff Admin Building 400 Walton Way NO BID NO BID NO BID NO BID $1,404.27 $16,851.24 $918.13 $11,017.56 $475.00 $5,700.00 3. Public Defender Office 902 Greene Street $1,030.37 $12,364.44 NO BID NO BID $756.99 $9,083.88 $1,068.34 $12,820.08 $575.00 $6,900.00 4. Augusta Judical Center 735 James Brown Blvd $3,059.86 $36,718.32 NO BID NO BID $2,582.34 $30,988.08 $2,789.34 $33,472.08 $2,775.00 $33,300.00 5. Transit Bus Operations Maintenance Facility 2844 Regency Blvd $1,859.96 $22,319.52 NO BID NO BID $3,222.25 $38,667.00 $2,776.75 $33,321.00 $1,700.00 $20,400.00 Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. HQ Library 823 Telfair Street $746.65 $8,959.80 NO BID NO BID $1,030.19 $12,362.28 $469.32 $5,631.84 $775.00 $9,300.00 2. Appleby Library 2260 Walton Way $922.58 $11,070.96 NO BID NO BID $841.12 $10,093.44 $657.63 $7,891.56 $670.00 $8,040.00 3. Friedman Library 1447 Jackson Road $908.98 $10,907.76 NO BID NO BID $1,260.09 $15,121.08 $784.31 $9,411.72 $670.00 $8,040.00 4. Maxwell Library 927 Lumpkin Road $580.93 $6,971.16 $2,400.00 $28,800.00 $422.97 $5,075.72 $292.98 $3,515.76 $575.00 $6,900.00 The Following Vendors Did Not Submit a Bid Package: HUCK CONSTRUCTION P.O. BOX 66771 AUGUSTA, GA 30906; CLEAN CUT LANDSCAPE 2712 DAVIS MILL RD HEPHZIBAH, GA 30815; JC LAWN CARE 1419 SUMMIT WAY GROVETOWN, GA 30813; TWIN LAKES LANDSCAPING, LLC P.O. BOX 1424 AIKEN, SC 29802; BUILDING BONDS MAINTENANCE SVC 945 7TH STREET AUGUSTA, GA 30901 DAVIS LANDSCAPE COMPANY 702 MCKNIGHT INDUSTRIAL BLVD AUGUSTA, GA 30907 Yes 310404 Yes Yes 1365649 Yes Augusta Regional Library Yes 16936 417873 Yes Yes TRUGREEN 110 SHORTCUT ROAD NORTH AUGUSTA, SC 29201 Yes 17419 Yes 101228 1339871 Yes Yes PIEDMONT LANDSCAPE MANAGEMENT 1048 B FRANKE INDUSTRIAL DR AUGUSTA, GA 30909 Yes Yes H & H CONCRETE FINISHING 1820 FAIRVIEW AVENUE AUGUSTA, GA 30904 Yes 7275 Bid Opening Item #19-187A Grounds Maintenance for Downtown and Regional Library Locations for Augusta, Georgia- Central Services Department-Facilities Maintenance Division Bid Due: Tuesday, June 25, 2019 @ 11:00 a.m. Ground Maintenance Fee through December 31, 2020 Total Number Specifications Mailed Out: 30 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 78 Mandatory Pre-Bid/Telephone Conference: 10 Total packages submitted: 1 Total Non-Compliant: 1 Ground Maintenance Fee for One Year Extension through December 31, 2021 Augusta Regional Library JACOBS LAND MANAGEMENT 733 SCOTT NIXON MEMORIAL DR AUGUSTA, GA 30907 Yes 16524 54828 Private No Copy / Non-Compliant Page 1 of 1 Administrative Services Committee Meeting 8/13/2019 1:10 PM Annual Ground Maintenance for Downtown Facilities and Regional Library Locations Department:Central Services Department, Facilities Maintenance Division Presenter:Takiyah A. Douse Caption:Approve award of contract for Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. The base bid is for September 1, 2019 to December 31, 2020 with an option to extend for one year in 2021. Background:Augusta and the Regional library do not have sufficient in-house staff to properly maintain the grounds of their downtown facilities and from time to time must engage contractors’ support. Analysis:Bids were awarded to the lowest responsive bidder on each location and Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management submitted the lowest compliant bid for the area awarded for a total amount of $224,069.89 Financial Impact:The cost of the Annual Ground Maintenance for Downtown Facilities and Regional Library Locations $224,069.89. Alternatives:1. Approve and award of contract for the Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. 2. Do not approve the purchase. Recommendation:Approve award of contract to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. Funds are Available in the Following Accounts: This project is funded through Operational funds. Split between various facilities: Sheriff 273031110; PDO 101016218, Municipal 101016211, Transit 101016222. Judicial 101016215, Library 101065110. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 8/13/2019 1:10 PM Augusta Code Section 3-7-33 Department: Presenter:Commissioner Dennis Williams Caption:Discuss and review Augusta Code Section 3-7-33 Marijuana. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PIN Fac_Name PRIMARY JURISDICTION 1 047-1-014-00-0 AUGUSTA MUSEUM OF HISTORY 540 REYNOLDS ST AUGUSTA MUSEUM OF HISTORY/CS - (3) unfinished metal roofs on the small buildings east of the two main buildings and the membrane roof on the connector between the two main buildings only. 2 035-2-113-00-0 EZEKIEL HARRIS HOUSE 1822 BROAD ST AUGUSTA MUSEUM/RECREATION/ CS 3 035-2-114-00-0 EZEKIEL HARRIS CARETAKERS HOUSE 1822 BROAD ST AUGUSTA MUSEUM/RECREATION/ CS AUGUSTA UTILITIES - Main Bldg facing Highland Process Building adjacent to DQ site North side of Central Storage Building across Central from main building Process Building across Central from main building 5 135-0-008-00-0 AUGUSTA UTILITES WWT PLANT 1820 DOUG BARNARD PKWY AUGUSTA UTILITIES - Main Office Only 6 110-1-019-00-0 BOARD OF ELECTIONS 2029 LUMPKIN RD BOARD OF ELECTIONS 7 036-1-102-00-0 FLEET MAINTENANCE OFFICE AND SHOPS 1568 BROAD ST CENTRAL SERVICES FLEET - 3 metal roofed equipment sheds. 8 036-1-102-00-0 FLEET MAINTENANCE OFFICE 1568 BROAD ST CENTRAL SERVICES FLEET - Office building with shingle roof and Metal roof warehouse 9 036-1-130-00-0 SURPLUS SHED 1624 BROAD ST CENTRAL SERVICES FLEET Metal Roof Warehouse 10 043-4-015-01-0 CONSTRUCTION SHOP 0 HIGHLAND AVE CENTRAL SERVICES 11 133-0-023-02-0 CENTRAL SERVICES - CBWDC 1941 PHINIZY RD CENTRAL SERVICES - Original 1997 construction only. 12 098-3-246-00-0 CENTRAL SERVICES ADMIN/ AUGUSTA UTILITIES 2760 PEACH ORCHARD RD CENTRAL SERVICES - Front section only 13 047-1-259-00-0 AUGUSTA MUNICIPAL BUILDING 535 TELFAIR ST CENTRAL SERVICES 14 046-4-086-00-0 AUGUSTA JUDICIAL CENTER 735 JAMES BROWN BLVD CENTRAL SERVICES 15 036-1-102-00-0 AED- TRAFFIC ENGINEERING 1580 BROAD ST ENGINEERING - Brick building directly on Broad st. 16 013-3-094-00-0 FIRE STATION #10 2625 WASHINGTON RD FIRE DEPARTMENT 17 031-0-025-00-0 FIRE STATION #9 3507 WALTON WAY EXT FIRE DEPARTMENT 18 035-2-219-00-0 FIRE STATION #4 1866 ELLIS LN FIRE DEPARTMENT 19 040-0-155-00-0 FIRE STATION 15 (TEMPORARY) 3620 WRIGHTSBORO RD FIRE DEPARTMENT 20 048-1-024-00-0 FIRE STATION #1 1 BROAD ST FIRE DEPARTMENT 21 056-2-001-00-0 FIRE STATION # 8 1898 HIGHLAND AVE FIRE DEPARTMENT 22 059-3-584-00-0 FIRE STATION #5 1898 M L KING BLVD FIRE DEPARTMENT 23 087-1-226-01-0 FIRE STATION #11 2243 OLD SAVANNAH RD FIRE DEPARTMENT 24 096-2-142-01-0 FIRE STATION # 13 2619 LUMPKIN RD FIRE DEPARTMENT 25 097-2-156-01-0 FIRE STATION #6 2618 RICHMOND HILL RD FIRE DEPARTMENT AUGUSTA UTILITIES CENTRAL AVE PLANT 2822 CENTRAL AVE PROPERTIES TO BE INCLUDED ON ROOF CONDIDION ASSESSMENT - REV - ADDENDUM 1 PROPERTY ADDRESS 4 043-2-153-00-0 1 of 3 7/29/201910:13 AM PIN Fac_Name PRIMARY JURISDICTION PROPERTIES TO BE INCLUDED ON ROOF CONDIDION ASSESSMENT - REV - ADDENDUM 1 PROPERTY ADDRESS 26 133-0-023-05-0 FIRE STATION #16 3446 OLD LOUISVILLE RD FIRE DEPARTMENT 27 153-0-072-02-0 FIRE STATION # 18 4185 WINDSOR SPRING RD FIRE DEPARTMENT 28 157-0-015-01-0 FIRE STATION #17 3705 OLD WAYNESBORO RD FIRE DEPARTMENT 29 164-1-001-00-0 FIRE STATION #7 2917 WILLIS FOREMAN RD FIRE DEPARTMENT 30 214-0-055-00-0 FIRE STATION #19 1600 BROWN RD FIRE DEPARTMENT 31 266-0-006-01-0 FIRE STATION #14 3507 HWY 88 BLYTHE RD FIRE DEPARTMENT 32 337-0-001-01-0 FIRE STATION #12 1151 HEPHZIBAH McBEAN RD FIRE DEPARTMENT 33 034-4-114-00-0 APPLEBY LIBRARY 2260 WALTON WY LIBRARY 34 178-0-008-00-0 DIAMOND LAKES LIBRARY 101 DIAMOND LAKES WY LIBRARY 35 097-1-117-00-0 MARSHAL'S SUBSTATION 2050 DEANS BRIDGE RD MARSHAL'S DEPARTMENT 36 027-0-003-00-0 WESTVIEW CEMETARY 2051 DIVISION ST RECREATION 37 060-2-019-00-0 MAGNOLIA CEMETARY 702 THIRD ST RECREATION 38 060-2-020-00-0 CEDAR GROVE CEMETARY 120 WATKINS ST RECREATION 39 017-0-010-00-0 WARREN ROAD COMMUNITY CENTER 300 WARREN RD RECREATION 40 027-0-001-00-0 JULIAN SMITH CASINO AND PARK 2205 BROAD ST RECREATION 41 029-0-019-00-0 SUE REYNOLDS PARK 1349 COMMUNITY PARK RD RECREATION 42 034-1-309-00-0 SANDHILLS COMMUNITY CENTER 719 FLEMING AVE RECREATION 43 043-1-001-01-0 NEWMAN TENNIS CENTER 3103 WRIGHTSBORO RD RECREATION 44 043-3-004-00-0 AUGUSTA AQUATICS CENTER 3157 DAMASCUS RD RECREATION 45 044-2-051-00-0 HICKMAN PARK 965 HICKMAN RD RECREATION 46 045-1-234-00-0 CENTRAL PARK 1130 MERRIE ST RECREATION 47 047-4-451-00-0 MAY PARK 708 FOURTH ST RECREATION 48 056-1-002-01-0 AUGUSTA GOLF COURSE 2023 HIGHLAND AVE RECREATION 49 056-2-012-00-0 WOOD PARK 2035 OHIO AVE RECREATION 50 058-2-135-00-0 JOHNSON COMMUNITY CENTER 1606 HUNTER ST RECREATION 51 061-4-001-04-0 EASTVIEW PARK 644 AIKEN ST RECREATION 52 071-1-218-00-0 MINNICK PARK 1850 KISSINGBOWER RD RECREATION 53 072-3-349-00-0 DOUGHTY PARK 1200 NELLIEVILLE RD RECREATION 54 072-4-156-00-0 CARRIE J MAYS COMMUNITY CENTER 1014 ELEVENTH AVE RECREATION 55 094-0-027-00-0 McDUFFIE WOODS PARK 3431 O MCDUFFIE RD RECREATION 56 096-2-075-00-0 HENRY BRIGHAM CENTER 2463 GOLDEN CAMP RD RECREATION 57 098-4-136-00-0 FLEMING TENNIS CENTER 1850 CHESTER AVE RECREATION 58 110-2-003-00-0 FLEMING SPORTS COMPLEX 1941 LUMPKIN RD RECREATION 59 110-2-005-00-0 FLEMING ATHLETIC OFFICE 1915 LUMPKIN RD RECREATION 60 128-0-014-10-0 JAMESTOWN COMMUNITY CENTER 3647 KARLEEN RD RECREATION 61 155-0-002-01-0 GRACEWOOD COMMUNITY CENTER 2309 TOBACCO RD RECREATION 62 178-0-008-00-0 DIAMOND LAKES 103 DIAMOND LAKES WAY RD RECREATION 63 337-0-001-01-0 McBEAN COMMUNITY PARK 1155 HEPHZIBAH McBEAN RD RECREATION 64 047-4-163-00-0 OLD GOVERNMENT HOUSE 432 TELFAIR ST RECREATION 65 047-3-307-00-0 RCSD VEHICLE SHOP 418 WALTON WAY SHERIFF'S DEPARTMENT 66 2 of 3 7/29/201910:13 AM PIN Fac_Name PRIMARY JURISDICTION 3 043-4-013-01-0 DANIEL FIELD 0 WRIGHTSBORO RD AIRPORT AUTHORITY 4 043-4-015-01-0 DANIEL FIELD HANGERS 0 HIGHLAND AVE AIRPORT AUTHORITY 5 159-0-002-00-0 BUSH FIELD 0 N SAVANNAH RD AIRPORT AUTHORITY 38 043-2-066-00-0 NAVAL TRAINING CTR - LT LAND LEASE 2869 CENTRAL AVE A-RC US NAVEL RES TNG CNT PROPERTIES OPERATED BY BOARDS, AUTHORITIES, ETC. PROPERTY ADDRESS 3 of 3 7/29/201910:13 AM Request for Proposal Request for Proposals will be received at this office until Tuesday, May 28, 2019 @ 11:00 a.m. for furnishings for: RFP Item #19-229 Roof Condition Assessment – Central Services Department - Facilities Maintenance RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal Conference will be held on Friday, May 10, 2019, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, May 14, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 18, 25, May 2, 9, 2019 Metro Courier April 18, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 Yes 39082 Yes Yes Yes Yes Yes NOVA ENGINEERING & ENVIRONMENTAL, LLC 3900 KENNESAW 75 PKWY, SUITE 100 KENNESAW, GA 30144 Yes 124398 Yes Yes Yes Yes Yes RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 Yes 71554 Yes Yes Yes Yes Yes CHEATHAM, FLETCHER, SCOTT ARCHITECTS, PC 420 1/2 EIGHTH STREET AUGUSTA, GA 30901 Yes 203862 Yes Yes Yes Yes Yes RFP Item #19-229 Roof Condition Assessment for Augusta, Georgia - Central Services Department - Facilities Maintenance RFP Date: Tuesday, June 4, 2019 @ 3:00 p.m. Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 308 Total Electronic Notifications (Demandstar): 3 Georgia Procurement Registry: 272 Mandatory Pre-Proposal/Telephone Conference Attendees: 11 Total packages submitted: 4 Total Noncompliant: 0 The Following Vendors did not place a submittal: 2KM ARCHITECTS, INC 529 GREENE STREET AUGUSTA, GA 30901; ROOFING PROFESSIONALS INC 505 CDP INDUSTRIAL BLVD GROVETOWN, GA 30813; INTERTEK PSI 95 CHASTAIN RD NW KENNESAW, GA 30144; THOMSON ROOFING 2292 WASHINGTON RD THOMSON, GA 30824; NOVA CONSULTING GROUP 3021 GREEN MEADOW LN SNELLVILLE, GA 30078; YOUNG'S ROOFING 311 PADRICK STREET MARTINEZ, GA 30907; LYON AND ASSOCIATES, LLC 2133 FRESHLY MILL RD IRMO, SC 29063 Page 1 of 1 TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 NOVA ENGINEERING 3900 KENNESAW 75 PKWY KENNESAW, GA 30144 RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 CFS ARCHITECTS P.O. BOX 3381 AUGUSTA, GA 30901 TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 NOVA ENGINEERING 3900 KENNESAW 75 PKWY KENNESAW, GA 30144 RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 CFS ARCHITECTS P.O. BOX 3381 AUGUSTA, GA 30901 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.8 4.5 3.8 3.0 95 90 75 60 3. Organization & Approach (0-5)15 5.0 4.0 4.0 3.0 75 60 60 45 4. Scope of Services: • Project relevant training/education • Project specific certifications • Evidence that the firm fully understands project scope • Specialty equipment or techniques that may be employed • Project Schedule (0-5)20 5.0 4.2 4.0 3.0 100 84.5 80 60 5. Financial Stability (0-5)5 5.0 4.3 3.8 3.5 25 21.25 18.75 17.5 6. References (0-5)5 4.8 4.0 4.3 3.0 23.75 20 21.25 15 Within Richmond County 5 10 5 0 0 0 50 Within CSRA 5 6 0 0 0 0 Within Georgia 5 4 5 5 5 20 20 20 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0  All Others 5 1 0 0 0 0 29.5 25.975 24.75 20.5 338.8 295.8 275.0 247.5 9. Presentation by Team (0-5)10 0 0 0 0 10. Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 0 0 50 0 Second 5 6 5 30 0 0 0 Third 5 4 5 0 0 0 20 Forth 5 2 5 0 10 0 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 30 10 50 20 34.5 30.975 29.75 25.5 368.8 305.8 325.0 267.5 Procurement DepartmentRepresentative:___________Nancy Williams________________________________ Procurement Department Completion Date: 6/24/19 Phase 2 (Optional - Numbers 9-10) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 6/24/19 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #19-229 Roof Condition Assessment for Augusta, Georgia - Central Services Department - Facilities Maintenance Evaluation Meeting: Friday, June 14, 2019 @ 3:30 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Administrative Services Committee Meeting 8/13/2019 1:10 PM Award Contract for Roof Condition Assessment Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 Background:Augusta operations are housed in more than one hundred buildings dispersed throughout the city. The roofs at these locations cover a wide range of structure types and range from flat/low slope built-up and membrane roofs to sloped metal and shingles of varying age and condition. This contract consists of inspecting, evaluating and reporting on the roofs listed in Exhibit II of this RFP. The reports shall include, but not be limited to the following information submitted in an easily referenced format: • Location Name • Location Address • Schematic roof plan(s) for each structure at any given location • Roof type(s) • Roof area(s) • Description of substrate condition • Description of roof condition • Estimate of remaining life • Identification of any critical needs repairs • Suggested maintenance program to extend useful life • Estimated cost to replace roof with a comparable roof warrantable for 20 years and compliant with current codes. In current year dollars. • Suggested modifications that could extend the life of the current and future roof membranes. Analysis:RFP 19-229 was issued through the Augusta Procurement Department for statements of qualifications and proposals for the defined scope of work. Statements were received on May 28, 2019. The evaluation team convened on June 14, 2019 to review the information provided by prospective vendors outlining their team configuration and qualifications relative to meeting the work required under this RFP. Terracon Consultants of Lawrenceville, Georgia was judged to be the best qualified to perform the scope of work established under the RFP. Financial Impact:The cost of services is $85,750. Alternatives:1. Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. 2. Do not approve the proposal. Recommendation:Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Funds are Available in the Following Accounts: This project is funded through SPLOST 7. 329051120-5413120 (JL 216057902) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - 713012019 ATTENDANCE: Present: Hons. Sias, Chairman; Clarke, Vice Chairman; B. Williams and Davis, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Award contract for RFP# 19-182: ARTS 2045 Metropolitan Transportation ltem Plan Update to WSP, USA Inc. (Requested by Planning & Development Action: Department via Administration) Approved Motions f#:" Motion rext Motions fr"J:" Motion rext Made Seconded MotionBy By Result Unanimous consent is given to add this item to the agenda. Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. Seconded By Motion Result Commissioner Commissioner Mary Davis Bobby williams Passes Made By 2. Request the replacement of one Landscape Truck for the Recreation ltem Department - Trees and Landscape Division for $49,185.00 using capital Action:outlay. Approved Motion ResultMade By Seconded By Approve Motion to approve. Commissioner Commissioner Passes Ms. Davis out. Bobby Williams John Clarke Motion Passes 3-0. 3. The Recreation and Parks Department - Municipal Golf Course requests the Item purchase of one replacement Compact Utility Tractor at a cost of $25,146.00 Action: using Capital Outlay. Bid Item 19-222 J & B Tractor Company of Augusta Approved Motions X:j:"' Motion Text Made By Seconded By Motion I YPe r - -------- -'t Result Motion to approve. Approve Ms. Davis out. commissioner commissioner Motion passes 3_0. Bobby Williams John Clarke Passes 4. Receive as information an emergency repairs to the Diamond Lakes Scoring Item Towers elevators by Thyssenkrupp Elevator Corporation for a total of Action: $116,849.00 funded through funds designated for Existing Facility Upgrades Approved SPLOST VII. Motions *j1"' Motion Text Made By Seconded By Motionlype - ----- -'1 ----"--- -r Result Motion to approve. Approve Ms. Davis out. commissioner commissioner Motion passes 3-0. Bobby williams John clarke Passes 5. Provide Commission with an update on the disparify study. Item Action: Approved Motions X:11' Motion Text Made By Seconded By Motion I YPe .---- -r Result Approve Motion to approve having Commissioner Commissioner Passes a disparity study Mary Davis Bobby implemented in Williams accordance with bullet #2 with the cost to be supplemented with an additional $200,000 and move it forward to Commission with a financial update from the Administrator. Mr. Clarke out. Motion Passes 3-0. 6. Motion to approve the By-laws revision request of the HCD Citizen ltem Advisory Committee. Action: Rescheduled Motions Motion-^""*- Motion Textrype Motion to refer this item back to HousingDefer & Community Development. Motion Passes 4-0. Motions Motion i;;- Motion rext Motion to Approve approve. Motion Passes Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 4-0. Made By Seconded By Motion Result Commissioner Mary Davis CommissionerBobby Passes Williams 7. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide funding to assist two (2) low to moderate income Action: homebuyers with down-payment assistance to purchase a home. Approved Made By Seconded By Seconded By Motion Result Motion Result *, Slffi'fi',?,ffi, fr""Tts'iJ["' Passes 8. Motion to approve Housing and Community Development Department's ltem (HCD's) request to provide two (2) HOME funding agreements to J. Lovett Action: Homes and Construction, LLC to develop two (2) family units for low to Approved moderate income families on McQueen Court (Twiggs Street Corridor). Made By Commissioner Bobby Williams Commissioner Mary Davis Passes 9. Motion to approve the minutes of the Administrative Services Committee held Item on July 9,2019. Action: Approved Motions X:11" Motion Text Made By seconded ByI ype Motion to^ uommissioner CommissionerApprove iff,#r"sses 4-0. Bobby williams Mary Davis Motion Result Passes Motion Result 10. Discuss/approve the naming of the Lake Olmstead Amphitheater in honor of ltem former Commissioners Andrew Jefferson and H. Grady Smith, III. Action: (Requested by Commissioner Bill Fennoy) Approved Motions Motion Motion Textr ype Motion to approve. Approve Ms. Davis votes No. Motion Passes 3-1. 11. Report from Administration government buildings. Motions Motion Motion Text'l'ype Made By Seconded By Commissioner Commissioner Bobby Williams John Clarke rasses regarding the use of air fresheners in ltem Action: Approved Made By www.auqustaga.gov Seconded By f"".Til Motion to approve receiving this item as Commissioner A Approve information. Ms. Davis Bobby :r"nTt',XfJtt passes out. Williams J( Motion Passes 3-0. Administrative Services Committee Meeting 8/13/2019 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on July 30, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: