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HomeMy WebLinkAbout2019-06-11 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 6/11/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; Davis and B. Williams, members. ADMINISTRATIVE SERVICES 1. Discuss 2020 Census needs and identify funding for Complete Count Committee. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 2. Discuss Augusta Film and CVB and Central Services input on new Filming guidelines in Augusta. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 3. Discuss the Commission's Rules of Procedure. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 4. Motion to approve procuring firm to conduct disparity study. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 5. Receive as information an emergency replacement of three (3) ten ton split HVAC units at W. T. Johnson Community Center by Contract Management Inc., for a total of $116,973.00 funded through capital allocated for the Central Services Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 6. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 7. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 8. Receive as information only the emergency repairs needed to the two HVAC compressors at the Julian Smith Casino completed by TRANE, Inc. in the amount of $43,035.09. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 9. Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding to contract with J. Lovett Homes and Construction LLC to construct two (2) workforce, residential units on McQueen Court. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 10. Approve award of contract to prepare contract documents for renovating the building housing the Augusta Law Department to Christopher Booker Architects (CBA) of Augusta in the amount of $35,000.00. RFQ 19-186 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 11. Motion to approve the minutes of the Administrative Services Committee held on May 28, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 12. Motion to adopt the Augusta, Georgia Film Policy for requests to film on city property.(Approved by Administrative Services Committee May 28, 2019 deferred from the Commission meeting held on June 4, 2019) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 13. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on October 3, 2017. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the committee. Motion Passes 4-0. Commissioner Mary Davis Commissioner Bobby Williams Passes 14. Receive status update from staff regarding Records Management & Retention System implementation. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Mary Davis Passes 15. Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter Seven, Article Four, Section 1-7-51 by repealing Sections 500.308 through 500.315 of the PPPM related to Senior Executive Service (“SES”) employees; and to adopt a new SES Policy and Procedures revising those related to SES groups and severance pay. (Approved by the Policy & Procedures Subcommittee May 29, 2019) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission without a recommendation. Motion Passes 4-0. Commissioner Mary Davis Commissioner Bobby Williams Passes www.augustaga.gov Administrative Services Committee Meeting 6/11/2019 1:15 PM Attendance 6/11/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Mayor Hardie Davis, Jr. Thursday, June 06, 2019 11:29 AM Lena Bonner Marcus Campbell; Latisha McMillan Re:Agenda items Ms. Bonner thank you. Please exclude the TIA Resolution. I was not aware that this had been done. Get Outlook for Android From: Lena Bonner Sent: Thursday, June 6,2079 10:46:04 AM To: Mayor Hardie Davis, Jr. Cc: Marcus Campbell; Latisha McMillan Subject: RE: Agenda items Mr. Mayor, Will do as requested, however on April L6,2o7g the Commission approved the attached resolution in support of the upcoming TSPLOST 2022. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 53S Telfair Street Augusta, Georgia 3o9or. Tel: 7o6-8zr-18zo Fax: 7o6-8zr-rB3B From: Mayor Hardie Davis, Jr. <HDavisJr@augustaga.gov> Sent: Thursday, June 06,2079 8:35 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Marcus Campbell<MCampbell@augustaga.gov>; Latisha McMillan <LMcMillan@augustaga.gov> Subject: Agenda items Ms. Bonner, Good morning. Please add the following items to the special called meeting and committee agenda for next week. Special Called Meeting 1. Motion to approve TIA Resolution in support of regional rsplosr 2022 Administrative Services 1. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept 2. Discuss 2020 Census needs and identify funding for Complete Count Committee 3. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on 4. Motion to approve procuring firm to conduct disparity study. 5. Receive status update from staff regarding Records Management & Retention System implementation Finance 1. Establish Commission budget priorities for 2020 budget using best practices from other cities 2. Discuss and define the scope of e economic development emphasis for the City through three distinct priorities. Get Outlook for Android a resuit o{the e-naiJ transnrirision. lf verificatir:n is required, please reqi.r€Jst a hard copy versiorr.h[D. 104.'1 Administrative Services Committee Meeting 6/11/2019 1:15 PM 2020 Census Count Committee Department: Presenter:Mayor Hardie Davis, Jr. Caption:Discuss 2020 Census needs and identify funding for Complete Count Committee. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/11/2019 1:15 PM Augusta Filming Guidelines Department: Presenter:Commissioner Brandon Garrett Caption:Discuss Augusta Film and CVB and Central Services input on new Filming guidelines in Augusta. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/11/2019 1:15 PM Commission's Rules of Procedure Department: Presenter:Commissioner Ben Hasan Caption:Discuss the Commission's Rules of Procedure. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Mayor Hardie Davis, Jr. Thursday, June 06, 2019 11:29 AM Lena Bonner Marcus Campbell; Latisha McMillan Re:Agenda items Ms. Bonner thank you. Please exclude the TIA Resolution. I was not aware that this had been done. Get Outlook for Android From: Lena Bonner Sent: Thursday, June 6,2079 10:46:04 AM To: Mayor Hardie Davis, Jr. Cc: Marcus Campbell; Latisha McMillan Subject: RE: Agenda items Mr. Mayor, Will do as requested, however on April L6,2o7g the Commission approved the attached resolution in support of the upcoming TSPLOST 2022. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 53S Telfair Street Augusta, Georgia 3o9or. Tel: 7o6-8zr-18zo Fax: 7o6-8zr-rB3B From: Mayor Hardie Davis, Jr. <HDavisJr@augustaga.gov> Sent: Thursday, June 06,2079 8:35 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Marcus Campbell<MCampbell@augustaga.gov>; Latisha McMillan <LMcMillan@augustaga.gov> Subject: Agenda items Ms. Bonner, Good morning. Please add the following items to the special called meeting and committee agenda for next week. Special Called Meeting 1. Motion to approve TIA Resolution in support of regional rsplosr 2022 Administrative Services 1. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept 2. Discuss 2020 Census needs and identify funding for Complete Count Committee 3. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on 4. Motion to approve procuring firm to conduct disparity study. 5. Receive status update from staff regarding Records Management & Retention System implementation Finance 1. Establish Commission budget priorities for 2020 budget using best practices from other cities 2. Discuss and define the scope of e economic development emphasis for the City through three distinct priorities. Get Outlook for Android a resuit o{the e-naiJ transnrirision. lf verificatir:n is required, please reqi.r€Jst a hard copy versiorr.h[D. 104.'1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Disparity Study Department: Presenter:Mayor Hardie Davis Jr. Caption:Motion to approve procuring firm to conduct disparity study. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 Laquona Sanderson From:Sheila Paulk Sent:Tuesday, May 28, 2019 4:30 PM To:Takiyah A. Douse; Lonnie Wimberly Cc:Geri Sams; Jarvis Sims; Tony McDonald; Maurice D. McDowell; Ronald Houck; Laquona Sanderson Subject:FW: Emergency Procurement of HVAC Units for W. T. Johnson Importance:High Mrs. Douse and Mr. Wimberly, Ms. Sams has approved the Emergency Repair for W.T. Johnson Center - HVAC Replacement Units. Please proceed. The estimated cost to remove, dispose and replace the current units is $116,973.00; therefore, an Agenda Item will need to be entered into Muni-Agenda for Commission as information. In the Agenda Item, in addition to purpose/cost of the emergency, state why the contractor was selected. Sec. 1-10-57. Emergency procurement selection method. Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta, Georgia Administrator or constitutional officer may make or authorize others to make emergency procurement of equipment, supplies, services, general construction, or public works type construction services when there exists a threat to public health, welfare, or safety, or where daily operations are affected; provided that such emergency procurement shall be made with such competition as is practicable under the circumstances. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. A written report explaining the determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file, and a copy of same provided the Augusta, Georgia Commission at their next regular meeting in the case of public works contracts as defined by Georgia Law or other Augusta, Georgia purchases when the value of the purchase exceeds twenty-five thousand dollars ($25,000). In the event an emergency should arise after office hours or on holidays or weekends which requires immediate action on the part of the using agency involved and where it is not possible or convenient to reach the Procurement Director, constitutional officer, or Administrator, the using agency head is authorized to make purchases. Such purchases shall be well documented, packaged for payment, and forwarded to the Procurement Director within twenty-four (24) hours, if possible, after occurrence. In the event the Board of Commissioners of Augusta, Georgia determines at an open meeting of which minutes are recorded, that an emergency exists, and there is an immediate need for goods, materials or supplies to relieve said emergency, the Board of Commissioners shall be allowed to approve purchases without bids in the event the Board has determined an emergency exists, but all such declarations of emergency shall be in strict accordance with applicable State law defining “emergency.” (1975 Ga. Laws p. 4334 as amended). If you have any questions or require additional assistance, please do not hesitate to call or email me. 2 From: Takiyah A. Douse <TDouse@augustaga.gov> Sent: Tuesday, May 28, 2019 4:25 PM To: Geri Sams <gsams@augustaga.gov> Cc: Sheila Paulk <SPaulk@augustaga.gov>; Ronald Houck <rhouck@augustaga.gov>; Laquona Sanderson <LSanderson@augustaga.gov>; Lonnie Wimberly <LWimberly@augustaga.gov> Subject: Re: Emergency Procurement of HVAC Units for W. T. Johnson Ms. Sams, Please note, this request has my concurrence. Thanks, Takiyah TAD From: Lonnie Wimberly Sent: Tuesday, May 28, 2019 1:03:12 PM To: Geri Sams Cc: Takiyah A. Douse; Sheila Paulk; Ronald Houck Subject: Emergency Procurement of HVAC Units for W. T. Johnson Mrs. Sams, In accordance with Procurement Policies and Procedures 2015 Sec. 1-10-57 concerning emergency procurements, I render the following communication: The status of three (3) 10 ton split HVAC systems at W. T. Johnson Center has been elevated to emergency replacement. All three units was vandalized beyond repair and are being processed for replacement, however, the heat index has cause their replacement to be an immediate need, especially since W. T. Johnson Center also serves as a Cooling Station. In today’s climate, temperatures are known to reach well over 90 degrees which will pose a health and safety risk to staff and patron alike. This center is used often and it’s operational effectiveness is paramount. Augusta, Georgia will be responsible to purchase three (3) 10 ton split HVAC systems and labor costs for replacement. Central Services recommends Contract Management Inc. to remove, dispose and replace the current units at an estimated cost of $116,973.00. Funds are available through CSD-FM Capital Outlay. Your expedited approval of this procurement is greatly appreciated. Lonnie Wimberly Central Services Department Deputy Director – Facilities 706-821-1948, Cell: 706-836-0427 3 This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version. AED:104.1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Emergency HVAC Replacement, W. T. Johnson Center Department:Central Services Department, Facilities Maintenance Division Presenter:Takiyah A. Douse Caption:Receive as information an emergency replacement of three (3) ten ton split HVAC units at W. T. Johnson Community Center by Contract Management Inc., for a total of $116,973.00 funded through capital allocated for the Central Services Department. Background:All three units at W. T. Johnson community center were vandalized beyond repair and need replacing. Efforts to acquire bids was ongoing, however the rise in temperatures and the recent operational changes to the center have escalated this replacement to an emergency status. This center serves as a cooling shelter and coupled with the heat index continual temperature rise, makes this replacement an immediate need. The center also has summer programs in place now and is being denied us of the area covered by the damaged HVAC units. Analysis:This work was done under an emergency condition that warranted a timely response by CSD to minimize the time the facility is out of service. CSD did not have sufficient time to process another bid and place the facility in full service ahead of the forecasted high heat weather conditions. Financial Impact:272016210/54.13120 in 2019 Capital Outlay funds Alternatives:1. Receive as information, emergency HVAC replacement provided by Contract Management Inc. for a total of $116,973.00. 2. Do not make the replacement. Recommendation:Receive as information and approve alternative one. Funds are Available in the This emergency replacement project is funded through 2019 Capital Outlay funds. Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Mayor Hardie Davis, Jr. Thursday, June 06, 2019 11:29 AM Lena Bonner Marcus Campbell; Latisha McMillan Re:Agenda items Ms. Bonner thank you. Please exclude the TIA Resolution. I was not aware that this had been done. Get Outlook for Android From: Lena Bonner Sent: Thursday, June 6,2079 10:46:04 AM To: Mayor Hardie Davis, Jr. Cc: Marcus Campbell; Latisha McMillan Subject: RE: Agenda items Mr. Mayor, Will do as requested, however on April L6,2o7g the Commission approved the attached resolution in support of the upcoming TSPLOST 2022. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 53S Telfair Street Augusta, Georgia 3o9or. Tel: 7o6-8zr-18zo Fax: 7o6-8zr-rB3B From: Mayor Hardie Davis, Jr. <HDavisJr@augustaga.gov> Sent: Thursday, June 06,2079 8:35 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Marcus Campbell<MCampbell@augustaga.gov>; Latisha McMillan <LMcMillan@augustaga.gov> Subject: Agenda items Ms. Bonner, Good morning. Please add the following items to the special called meeting and committee agenda for next week. Special Called Meeting 1. Motion to approve TIA Resolution in support of regional rsplosr 2022 Administrative Services 1. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept 2. Discuss 2020 Census needs and identify funding for Complete Count Committee 3. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on 4. Motion to approve procuring firm to conduct disparity study. 5. Receive status update from staff regarding Records Management & Retention System implementation Finance 1. Establish Commission budget priorities for 2020 budget using best practices from other cities 2. Discuss and define the scope of e economic development emphasis for the City through three distinct priorities. Get Outlook for Android a resuit o{the e-naiJ transnrirision. lf verificatir:n is required, please reqi.r€Jst a hard copy versiorr.h[D. 104.'1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Establish Commission goals and priorities Department: Presenter:Mayor Hardie Davis, Jr. Caption:Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 Lead Requirement I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Administrative Services Committee Meeting 6/11/2019 1:15 PM HCD - Down Payment Assistance Request Department:HCD Presenter:Hawthorne Welcher Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. Background:Augusta, GA’s (administered by HCD) Down Payment Assistance Program is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first- time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. Below are two applications awaiting approval to move forward with the homeownership process: 1. 4321 Woodvalley Place, Augusta, GA 30906 $5000 2. 2606 Anacua Way, Augusta, GA , 30906 $5000 The two applications have a first mortgage from lending institutions but need down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, Lenders will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the applications (2) will enable two individuals to become homeowners and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds. 221073212- 5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 1 Laquona Sanderson From:Takiyah A. Douse Sent:Monday, June 3, 2019 5:01 PM To:Laquona Sanderson Subject:FW: Emergency Procurement Importance:High TAD From: Sheila Paulk <SPaulk@augustaga.gov> Sent: Friday, May 24, 2019 11:34 AM To: Takiyah A. Douse <TDouse@augustaga.gov>; Geri Sams <gsams@augustaga.gov> Cc: Laquona Sanderson <LSanderson@augustaga.gov>; Tony McDonald <WMcDonald@augustaga.gov>; Lonnie Wimberly <LWimberly@augustaga.gov>; Tim Pratt <tpratt@augustaga.gov>; Jarvis Sims <JSims@augustaga.gov> Subject: RE: Emergency Procurement Importance: High Mrs. Douse, Ms. Sams has approved the Emergency Repair for the Julian Smith Casino - Two (2) HVAC Compressors. Please proceed. The estimate is over $25K; therefore, an Agenda Item will need to be entered into Muni-Agenda for Commission…Information Only. In the Agenda Item, in addition to purpose/cost of the emergency, state why the contractor was selected. Sec. 1-10-57. Emergency procurement selection method. Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta, Georgia Administrator or constitutional officer may make or authorize others to make emergency procurement of equipment, supplies, services, general construction, or public works type construction services when there exists a threat to public health, welfare, or safety, or where daily operations are affected; provided that such emergency procurement shall be made with such competition as is practicable under the circumstances. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. A written report explaining the determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file, and a copy of same provided the Augusta, Georgia Commission at their next regular meeting in the case of public works contracts as defined by Georgia Law or other Augusta, Georgia purchases when the value of the purchase exceeds twenty-five thousand dollars ($25,000). In the event an emergency should arise after office hours or on holidays or weekends which requires immediate action on the part of the using agency involved and where it is not possible or convenient to reach the Procurement Director, constitutional officer, or Administrator, the using agency head is authorized to make purchases. Such purchases shall be well documented, packaged for payment, and forwarded to the Procurement Director within twenty-four (24) hours, if possible, after occurrence. In the event the Board of Commissioners of Augusta, Georgia determines at an open meeting of which minutes are recorded, that an emergency exists, and there is an immediate need for goods, materials or supplies to relieve said emergency, the Board of Commissioners shall be allowed to approve purchases without bids in the event the Board has determined an emergency exists, but all such declarations of emergency shall be in strict accordance with applicable State law defining “emergency.” (1975 Ga. Laws p. 4334 as amended). If you have any questions or require additional assistance, please do not hesitate to call or email me. 2 Sheila D. Paulk Procurement Department (706) 821-2861 Direct or (706) 821-2811 Fax (706) 821-2498 Print Shop Thank You For Doing Business With Us...... Augusta, Georgia - Procurement Department spaulk@augustaga.gov www.augustaga.gov From: Takiyah A. Douse <TDouse@augustaga.gov> Sent: Friday, May 24, 2019 11:13 AM To: Geri Sams <gsams@augustaga.gov> Cc: Sheila Paulk <SPaulk@augustaga.gov>; Laquona Sanderson <LSanderson@augustaga.gov>; Tony McDonald <WMcDonald@augustaga.gov>; Lonnie Wimberly <LWimberly@augustaga.gov>; Tim Pratt <tpratt@augustaga.gov> Subject: Emergency Procurement Geri, In accordance with Procurement Policies and Procedures 2015 Sec. 1-10-57 concerning emergency procurements, I render the following communication: The HVAC compressors (2) at the Julian Smith Casino are in need of emergency replacement. One unit suffered a manufactures defect in which staff was working with the manufacturer directly for a replacement, the second unit suffered a mechanical issue which now causes both units to be inoperable. In today’s climate, temperatures are known to reach well over 90 degrees which will pose a health and safety risk to staff and patron alike. This center is used often and it’s operational effectiveness is paramount. Augusta, Georgia will be responsible to purchase one compressor and labor costs for replacement. Central Services recommends TRANE Inc. to remove and dispose of the compressor at an estimated cost of $45,000. Funds are available through CSD-FM Capital Outlay. Your expedited approval of this procurement is greatly appreciated. Takiyah ___________________________________________________________ Takiyah A. Douse l Central Services Director Augusta 311 - Facilities Maintenance - Fleet Management - Real Estate - Records Retention Augusta – Richmond County 2760 Peach Orchard Rd l Augusta, Georgia 30906 (p) 706-828-7174 l (f) 706-796-5077 TDouse@augustaga.gov l www.augustaga.gov 3 This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version. AED:104.1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Julian Smith Casino HVAC Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Receive as information only the emergency repairs needed to the two HVAC compressors at the Julian Smith Casino completed by TRANE, Inc. in the amount of $43,035.09. Background:The HVAC compressors (2) at the Julian Smith Casino are in need of emergency replacement. One unit suffered a manufacture defect, in which staff was working with the manufacturer directly for a replacement, the second unit suffered a mechanical issue which now causes both units to be inoperable. In today’s climate, temperatures are known to reach well over 90 degrees which will pose a health and safety risk to staff and patrons alike. This center is used often and it’s operational effectiveness is paramount. Augusta, Georgia will be responsible for purchase of one compressor and labor costs for replacement. Due to the threat to public safety and the negative affects this issue has on daily operations, an emergency procurement was approved in accordance with section 1-10-57. Analysis:TRANE, Inc. is the manufacturer of record and had the inventory on hand to perform the needed tasks. Work was completed on the night on Friday May 24, 2019 in time for the Banjo BQue After Party. Financial Impact:CSD Capital 272016210/54.13120 Alternatives:Do not receive as information Recommendation:Receive as information only the emergency repairs needed to the two HVAC compressors at the Julian Smith Casino completed by TRANE, Inc. in the amount of $43,035.09. CSD Capital 272016210/54.13120 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 1 CONTRACT between AUGUSTA, GEORGIA And J. LOVETT HOMES & CONSTRUCTION LLC in the amount of $135,861.10 USD One-Hundred, Thirty-Five Thousand, Eight-Hundred and Sixty-One and 10/100 Dollars for Fiscal Year 2019 Providing funding for LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT Lot No. 11 McQueen Court THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of 2019 (“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Augusta”), acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) - with principal offices at 925 Laney Walker Blvd., 2nd Floor, Augusta, Georgia 30901, as party of the first part, and J. Lovett Homes & Construction LLC., a developer, organized pursuant to the Laws of the State of Georgia, hereinafter called " J. Lovett Homes” as party in the second part. WITNESSETH WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development (hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem Bond Financing for the purpose of providing and retaining affordable and market rate housing for eligible families; and WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the supply of affordable/market rate housing for eligible families; and WHEREAS, Augusta wishes to enter into a contractual Agreement with J. LOVETT HOMES for the administration of eligible affordable and market rate housing development activities utilizing Laney Walker Bond Financing; and WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR 92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and WHEREAS, J. LOVETT HOMES has been selected and approved through a solicitation process for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities; and Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 2 WHEREAS, J. LOVETT HOMES has agreed to provide services funded through this contract free from political activities, religious influences or requirements; and WHEREAS, J. LOVETT HOMES has requested and Augusta has approved a total of $135,861.10 in funding to perform eligible activities as described in Article I; below: NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here and now agree to the following terms and conditions: ARTICLE I. SCOPE OF SERVICES A. Scope of Services Project Description: J. LOVETT HOMES agrees to utilize approved Laney Walker/Bethlehem Bond Financing funds to support this project. Under this Agreement: 1. Perform renovation services for one (1) single family detached homes identified as property number Lot No. 11 McQueen Court. 2. Perform all required construction management and project oversight; in accordance with all laws, ordinances, and regulations of Augusta; 3. Perform all functions required to ensure delivery of a final product meeting all requirements as set forth by said Agreement to include:  Materials list to include brand name and/or model number of materials as specified or agreed to adjustments to specifications including but not limited to: appliances, windows, HVAC, fixtures and First Quality lumber. J. LOVETT HOMES is to provide a finish schedule with the specifications, brands and model numbers for all interior finishes 90 days from completion for agreement by HCD. Actual material invoices may be requested to verify charges. B. Use of Funds: Laney Walker/Bethlehem Bond Financing funds shall be used by J. LOVETT HOMES for the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this Agreement based on total material and labor cost of $128,513.07. 1. Construction An amount not to exceed sixteen percent (16%) of the actual construction costs, only including materials and labor, as outlined and approved on the Work Write-Up shall be expended by J. LOVETT HOMES for construction costs related to the development of one single family detached home identified as Lot No. 11 McQueen Court. The design and specifications of the property shall be approved by HCD prior to construction (see Appendix). Funds will be used to assist with the cost of all construction related fees. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 3 2. Profit An amount not to exceed amount as outlined and approved in Article I. Scope of Services, Section B. Use of Funds and on the Work Write-Up, shall be paid to J. LOVETT HOMES for costs identified as necessary operating time and expenses in addition to the profit accrued in the development of one single family detached home identified as Lot No. 11 McQueen Court. HCD will have the latitude to pay O&P directly to the procured developer/contractor on a pay for performance basis or upon the sale of the single family detached home identified as Lot No. 11 McQueen Court. 3. Developer’s Fee N/A C. Program Location and Specific Goals to be Achieved J. LOVETT HOMES shall conduct project development activities and related services in its project area Laney Walker Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way. D. Project Eligibility Determination It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by J. LOVETT HOMES will be in compliance with legislation supporting community development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this contract, J. LOVETT HOMES shall provide activities and services as described in the description of the project, including use of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing the tasks for this project as provided in Exhibit A of this contract. ARTICLE II. BUDGET AND METHOD OF PAYMENT J. LOVETT HOMES will carry out and oversee the implementation of the project as set forth in this Agreement and agrees to perform the required services under the general coordination of the Augusta Housing and Community Development Department. In addition, and upon approval by Augusta, J. LOVETT HOMES, may engage the services of outside professional services consultants and contractors to help carry out the program and projects. A. Augusta shall designate and make Laney Walker/Bethlehem Bond Financing funds available in the following manner: 1. The method of payment for construction costs, including only materials and labor as outlined and approved on the Work Write-Up, shall be on a pay for performance basis provided J. LOVETT HOMES and HCD determine the progress is satisfactory. J. LOVETT HOMES shall utilize the AIA Form provided by HCD (see Appendix). For invoicing, J. LOVETT HOMES will include documentation showing proof of completion of work in accordance with Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 4 the amount requested, inspected and accepted by HCD, lien waivers for vendors and sub contractors, as specified in the Work Write-Up found in Exhibit B & E. 2. HCD will monitor the progress of the project and J. LOVETT HOMES’s performance on a weekly basis with regards to the production of housing units and the overall effectiveness of project. 3. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to Augusta and shall be due and payable on such date of the termination and shall be paid no later than thirty (30) days thereafter. J. LOVETT HOMES and HCD shall share in the cost and proceeds of developing the residence at Lot No. 11 McQueen Court as follows: 4. Funds may not be transferred from line item to line item in the project budget without the prior written approval of Augusta Housing and Community Development Department. 6. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is agreed to by both parties that this contract shall terminate and any J. LOVETT HOMES and HCD deemed satisfactorily progress made within the contracted construction only amount not to exceed percent (50%) shall be paid to J. LOVETT HOMES. 7. HCD will retain five percent (5%) of an amount of construction costs, including only materials and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy has been issued until J. LOVETT HOMES and HCD determine that all HCD punchlist items have been satisfied. B. Project Financing The Augusta Housing and Community Development Department (HCD) will provide an amount not to exceed the actual construction costs including only materials and labor as outlined and approved on the Work Write-Up to be expended by J. LOVETT HOMES for construction costs related to the development of one single family detached home identified as Lot No. 11 McQueen Court. Additionally, HCD will provide 100% of all change orders (where applicable) as approved by both Augusta and J. LOVETT HOMES in writing. All funding is being provided as payment for services rendered as per this Agreement. C. Timetable for Completion of Project Activities J. LOVETT HOMES shall be permitted to commence with the expenditure of Laney Walker/Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of a construction contractor in accordance with its policies and procedures; and approval of a detailed outline of project expenditures anticipated for the completion of the development within 120 days of said home identified as Lot No. 11 McQueen Court. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 5 Liquidated Damages J. LOVETT HOMES agrees to pay as liquidated damages to Augusta the sum of one hundred dollars ($100.00) for each consecutive calendar day after the expiration of the Contract Time of Completion Time, except for authorized extensions of time by Augusta. This section is independent of any section within this Agreement concerning the default of J. LOVETT HOMES. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented failure of J. LOVETT HOMES. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. Specified excuses J. LOVETT HOMES is not responsible for delay in performance caused by hurricanes, tornados, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. Temporary Suspension or Delay of Performance of Contract To the extent that it does not alter the scope of this Agreement, Augusta may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by J. LOVETT HOMES under this Agreement. D. Project Budget: Limitations All costs associated with construction, O&P, construction management, and real estate expenses have been outlined in said Agreement as percentage based costs related to the renovation of one single family detached home identified as Lot No. 11 McQueen Court. HCD will have the latitude to pay such costs directly to the procured construction contractor. J. LOVETT HOMES shall be paid a total consideration of no more than $00.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of J. LOVETT HOMES. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta – unless otherwise agreed to by Augusta and J. LOVETT HOMES. J. LOVETT HOMES shall adhere to the budget as outlined in the Work Write-Up (Exhibit B) in the performance of this contract. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 6 ARTICLE III. TERM OF CONTRACT The term of this Agreement shall commence on the date when this Agreement is executed by Augusta and J. LOVETT HOMES (whichever date is later) and shall end at the completion of all program activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension and Termination. ARTICLE IV. DOCUMENTATION AND PAYMENT A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to J. LOVETT HOMES, or any subcontractor hereunder. B. J. LOVETT HOMES shall not use these funds for any purpose other than the purpose set forth in this Agreement. C. Subject to J. LOVETT HOMES’s compliance with the provisions of this Agreement, Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines. D. All purchases of capital equipment, goods and services shall comply with the procurement procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" as well as the procurement policy of Augusta. E. Requests by J. LOVETT HOMES for payment shall be accompanied by proper documentation and shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar days after the last date covered by the request. For purposes of this section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work Write-Up, and AIA Form. F. J. LOVETT HOMES shall maintain an adequate financial system and internal fiscal controls. G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request, Augusta may consider the reallocation of unexpended funds to eligible projects proposed by J. LOVETT HOMES. H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. I. Upon the sale of the detached single family home at Lot No. 11 McQueen Court., HCD is to provide J. LOVETT HOMES with any outstanding payments on approved invoices and related costs received within ten (10) business days. ARTICLE V. ADMINISTRATIVE REQUIREMENTS Conflict of Interest J. LOVETT HOMES agrees to comply with the conflict of interest provisions contained in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate. This conflict of interest provision applies to any person who is an employee, agent, consultant, officer, or elected official or appointed official of J. LOVETT HOMES. No person described Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 7 above who exercises, may exercise or has exercised any functions or responsibilities with respect to the activities supported under this contract; or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain any financial interest or benefit from the activities, or have a financial interest in any contract, sub-contract, or agreement with respect to the contract activities, either for themselves or those with whom they have business or family ties, during their tenure or for one year thereafter. For the purpose of this provision, "family ties", as defined in the above cited volume and provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject matter of this Agreement. J. LOVETT HOMES in the persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this Agreement) Augusta may, from time to time, request changes to the scope of this Agreement and obligations to be performed hereunder by J. LOVETT HOMES. In such instances, J. LOVETT HOMES shall consult with HCD/Augusta on any changes that will result in substantive changes to this Agreement. All such changes shall be made via written amendments to this Agreement and shall be approved by the governing bodies of both Augusta and J. LOVETT HOMES. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in Appendix A and are attached and included as part in parcel to this Agreement. ARTICLE VI. OTHER REQUIREMENTS A. J. LOVETT HOMES agrees that it will conduct and administer activities in conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested activity is to use the fair housing symbol and language in J. LOVETT HOMES’s publications and/or advertisements. (24 CFR 570.601). B. J. LOVETT HOMES agrees that the ownership in the housing assisted units must meet the definition of “homeownership” in §92.2. C. J. LOVETT HOMES agrees to comply with 24 CFR Part I, which provides that no person shall be excluded from participation in this project on the grounds of race, color, national origin, or sex; or be subject to discrimination under any program or activity funded in whole or in part with federal funds made available pursuant to the Act. D. No person employed in the work covered by this contract shall be discharged or in any way discriminated against because he or she has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603) E. J. LOVETT HOMES agrees that in accordance with the National Environmental Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD that the Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 8 activity is in compliance with the Act and regulations. Prior to beginning any project development activity, an environmental review must be conducted by HCD pursuant to (24 CFR 570.604). F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), J. LOVETT HOMES agrees that funds shall not be expended for acquisition or construction in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards (representing the 100-year floodplain). Exceptions will be made if the community is participating in the National Flood Insurance Program or less than a year has passed since FEMA notification and flood insurance has been obtained in accordance with section 102(a) of the Flood Disaster Protection Act of 1973. G. J. LOVETT HOMES agrees to take all reasonable steps to minimize displacement of persons as a result of assisted activities. Any such activities will be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606). H. J. LOVETT HOMES agrees to comply with Executive Order 11246 and 12086 and the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on the basis of race, color, religion, sex or national origin. J. LOVETT HOMES will in all solicitations or advertisements for employees placed state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin or familial status. I. LOVETT HOMES will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. J. LOVETT HOMES will take appropriate action to ensure that applicants are employed, and that employees are treated fairly during employment, without regard to their race, color, religion, sex, national origin or familial status. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. J. LOVETT HOMES agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 9 J. In accordance with Section 570.608 of the CDBG Regulations, J. LOVETT HOMES agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-based paint hazards. K. J. LOVETT HOMES agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any contractor during any period of debarment, suspension or placement in ineligibility status. No contract will be executed until such time that the debarred, suspended or ineligible contractor has been approved and reinstated by HCD. L. In accordance with 24 CFR part 24, subpart F, J. LOVETT HOMES agrees to administer a policy to provide a drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988. M. Any publicity generated by J. LOVETT HOMES for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of Augusta, Georgia in making the project possible. The words "Augusta Georgia Department of Housing and Community Development" will be explicitly stated in any and all pieces of publicity; including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper articles. N. J. LOVETT HOMES shall comply with all applicable laws, ordinances and codes of the federal, state, and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. J. LOVETT HOMES agrees to obtain all necessary permits for intended improvements or activities. O. J. LOVETT HOMES shall not assign any interest in this contract or transfer any interest in the same without the prior written approval of Augusta. J. LOVETT HOMES agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D. GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS VOIDABLE BY THE AUGUSTA GOVERNMENT. J. LOVETT HOMES agrees to comply with any federally mandated requirements as to minority and women owned- business enterprises. P. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 10 further agree that, should it employ or contract with any subcontractor in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractors each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractors are retained to perform such physical services. Q. J. LOVETT HOMES agrees that low and moderate income persons reside within Augusta- Richmond County and that contract for work in connection with the project be awarded to eligible businesses which are located in or owned in substantial part by persons residing in Augusta-Richmond County. (24 CFR 570.697) Utilization of contractors and/or subcontractors outside of the Augusta-Richmond County area is not desirable. R. J. LOVETT HOMES agrees to comply with the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. S. J. LOVETT HOMES will not discriminate against any employee or applicant for employment on the basis of religion and will not give preference of persons on the basis of religion. J. LOVETT HOMES will not discriminate against any person applying for shelter on the basis of religion. J. LOVETT HOMES will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no religious influence in the provision of shelter and other eligible activities funded by this grant. T. Indirect costs will only be paid if J. LOVETT HOMES has indirect cost allocation plan approved by the Department of Housing and Urban Development prior to the execution of this Contract. U. HCD shall not approve any travel or travel related expenses to J. LOVETT HOMES with funds provided under this contract. V. Construction Requirements In the absence of local codes, properties must meet the HUD Section 8 Housing Quality Standards [HQS]. All housing assisted under this Agreement is “new construction” by definition and therefore must meet the local building codes for new housing in Augusta Georgia, as applicable. J. LOVETT HOMES is required by state and local laws, to dispose of all site debris, trash, and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence of proper disposal of, the name and location of the disposal facility, date of disposal and all related fee. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of J. LOVETT HOMES or any subcontractor of J. LOVETT HOMES or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 11 ARTICLE X. SUSPENSION AND TERMINATION A. In the event J. LOVETT HOMES materially fails to comply with any terms of this Agreement, including the timely completion of activities as described in the timetable and/or contained in ARTICLE II.C, Augusta may withhold cash payments until J. LOVETT HOMES cures any breach of the Agreement. If J. LOVETT HOMES fails to cure the breach, Augusta may suspend or terminate the current award of funds. J. LOVETT HOMES will not be eligible to receive any other funding. B. Notwithstanding the above, J. LOVETT HOMES shall not be relieved of its liability to Augusta for damages sustained as a result of any breach of this Agreement. In addition, to any other remedies it may have at law or equity, Augusta may withhold any payments to J. LOVETT HOMES for the purposes of offsetting the exact amount of damages once determined. C. In the best interest of the project and to better serve the people in the target areas and fulfill the purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay J. LOVETT HOMES for documented committed eligible costs incurred prior to the date of notice of termination. D. Notwithstanding any termination or suspension of this Agreement, J. LOVETT HOMES shall not be relieved of any duties or obligations imposed on it under this Agreement with respect to Laney Walker Bond Financing funds previously disbursed or income derived therefrom. E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by J. LOVETT HOMES under this contract. ARTICLE XI. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice. Augusta will receive all notices at the address indicated below: Office of the Administrator ATTN: Jarvis Sims, Interim Administrator Municipal Building 535 Telfair Street, Suite 910 Augusta, Georgia 30901 Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 12 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 925 Laney Walker Blvd., 2nd Floor Augusta, Georgia 30901 J. LOVETT HOMES will receive all notices at the address indicated below: J. Lovett Homes and Construction LLC ATTN: Jozell Lovett 3062 Damascus Road, Suite G Augusta, GA 30909 ARTICLE XII. INDEMNIFICATION J. LOVETT HOMES will at all times hereafter indemnify and hold harmless Augusta, its officers, agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind resulting from injuries or damages sustained by any person or persons, corporation or property, by virtue of the performance of this Agreement. By execution of this Agreement, J. LOVETT HOMES specifically consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court. Should it become necessary to determine the meaning or otherwise interpret any work, phrase or provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control the same. The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors and assigns, all jointly and severally under the terms of this Agreement. ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS This Document incorporates and includes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. Augusta is not obligated to provide funding of any kind to J. LOVETT HOMES beyond the term of this Agreement. J. LOVETT HOMES warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by J. LOVETT HOMES for the purpose of securing business and that J. LOVETT HOMES has not received any non-Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of consideration the full amount of such commission, percentage, brokerage, or contingent fee. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 13 ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED Each and every provision of any law or regulations and clause required by law or regulation to be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party this Agreement shall forthwith be amended to make such insertion. ARTICLE XV. DISCLAIMER Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However, if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will be enforceable in its entirety. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 14 ARTICLE XVI. COUNTERPARTS This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Approved as to Form by (please initial here): Augusta, GA Law Department Date: ____________________ By:__________________________________ Mayor Hardie Davis, Jr., as its Mayor Date: ____________________ By: _______________________________ Jarvis Sims, as its Interim Administrator Date:_____________________ By: _________________________ Hawthorne Welcher, Jr., as its Director Date: _____________________ By: ________________________ Lena Bonner, as its Clerk of Commission Affix Seal Here: ATTEST: J. Lovett Homes and Construction LLC. By: _________________________ Jozell Lovett, Owner Date:_______________________ Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 15 APPENDIX 1 Architectural Plans/Designs Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 16 APPENDIX 2 American Institute of Architects (AIA) Form - Sample Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 17 APPENDIX 3 Statutes: (Available on Request) OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations OMB Circular A- 122 - Cost Principles for Non-Profit Organizations OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions 40 USC 276 Davis-Bacon Act 40 USC 327 Contract Work Hours and Safety Standard Act Uniform Relocation Assistance and Real Property Acquisition Policies Act Lead Based Paint Poisoning Prevention Act 24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being sold, Final Rule Augusta-Richmond County Procurement Policy Conflict of Interest Affidavit Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 18 APPENDIX 4 CONSTRUCTION REQUIREMENTS 1. All construction projects shall comply with Federal, State, and local codes and ordinances, including, but not limited to, the following: A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc., Birmingham, Alabama. B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc., Birmingham, Alabama. C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc., Birmingham, Alabama. D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy, Massachusetts. E. Model Energy Code, 1997, Council of American Building Officials. F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice, American with Disabilities Act of 1990”. G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596. H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972). I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972. J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f'). 2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or other means of outlining work on a particular project will be submitted in writing to HCD for review and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s agent will review these items for compliance with new construction and/or rehabilitation standards and materials use. 3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition Standards for HUD Housing." Workmanship and material standards will comply with the Augusta-Richmond County Housing & Community Development Department Contractors Manual and Performance Standards. A copy of this manual is provided to every contractor when included on the HCD Approved Contractors List. A copy is enclosed for inclusion. 4. Inspections. All projects will be inspected and approved by an HCD Construction and Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 19 APPENDIX 5 CONTRACTOR ACKNOWLEDGEMENT JLovett Homes & Construction acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, JLovett Homes & Construction is deemed to possess knowledge concerning Augusta, Georgia’s ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that JLovett Homes & Construction may be precluded from recovering payment for such unauthorized goods or services. Accordingly, JLovett Homes & Construction agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if JLovett Homes & Construction provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by JLovett Homes & Construction. JLovett Homes & Construction assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. ____________________________________ Jozell Lovett J. Lovett Homes & Construction LLC Owner Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 20 EXHIBIT A PROJECT SCHEDULE OF COMPLETION J. LOVETT HOMES MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS EXHIBIT A - WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 21 EXHIBIT B WORK WRITE-UP Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 22 EXHIBIT C PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES 1. HCD must review and approve all new construction work, project specifications and total development cost for each residential development project before work is commenced and before funds can be released for payment reimbursement. Construction payments will be released to J. LOVETT HOMES in accordance with the attached drawdown schedule and budget. 2. HCD will provide the lot on which all new construction efforts will be performed under this Agreement. 3. With HCD approval, J. LOVETT HOMES may use funds under this Agreement for the following purposes: a. To support development costs as outlined in Item 6 below. 4. Completion delays, remedies, and penalties. a. If the Contractor fails to complete the work within the time frame specified in the contract, plus any authorized delays, HCD may: i. Terminate the contractor in accordance with the “Provisions for Augusta Housing and Community Development Department (HCD)” clause of this contract. ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day from the schedule of completion to the date of final acceptance of the project. The total amount of liquidated damages will be deducted from the total contract price, plus any change order amounts. b. The contractor shall not be charged with liquidated damages for any delays in the completion of the work due: i. To any acts of the Federal, State, or City/County Government; including controls or restrictions upon or requisitioning of materials, equipment, tools or labor by reason of war, National Defense, or any other National, State, or City/County emergency. ii. To any acts of the Owner that hinder the progress of the work; iii. To cause not reasonable foreseeable by the parties in this contract at the time the execution of the contract which are beyond the control and without the fault or negligence of the Contractor; including but not restricted to acts of God; acts of the public enemy; acts of another contractor in the performance of some other contract with the owner; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and weather or unusual severity such as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and iv. To any delay of the subcontractor occasioned by any other causes specified in subparagraphs A and B above. Provided, however, that the contractor promptly (within 10 days) notifies HCD and J. LOVETT HOMES in writing of the cause of the delay. If the facts show the delay to be properly excusable under the terms of this contract, HCD shall extend the contract time by a period commensurate with the period of authorized delay to the completion of the work as whole; in the form of an amendment to this contract. Augusta Housing & Community Development Department Lot No. 11 McQueen Court, Contract Page 23 5. New Construction Costs and Requirements a. J. LOVETT HOMES will provide construction management for the project to ensure that construction work is being carried out in accordance with plans, specifications and the project budget. b. J. LOVETT HOMES must make sure contractors obtain and post all permits on job site. c. J. LOVETT HOMES must collect progress and final lien releases from the contractor, subcontractors, and material suppliers prior to making a payment to a contractor. d. HCD or its agent may continually inspect each house for contract compliance and to determine the percent of completion prior to processing a draw request and releasing payment. HCD may choose not to release payments if the work being performed is not of acceptable quality to HCD and if the house is not being built or rehabilitated in accordance with plans and specifications, or if the project is not on schedule. 6. Permanent Financing and Sales Prices a. The sales price of each home sold in accordance with this Agreement must be based on a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each house shall not exceed the appraised value of the house. b. The purchasers of houses constructed must meet the Augusta program requirements. c. Buyers will be required to borrow no less than 80% of the sale prices of the house from a private lending institution unless otherwise agreed to by HCD. Administrative Services Committee Meeting 6/11/2019 1:15 PM Laney Walker/Bethlehem Revitalization Project -New Construction Homes Department:HCD Presenter:Hawthorne Welcher Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding to contract with J. Lovett Homes and Construction LLC to construct two (2) workforce, residential units on McQueen Court. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This project involves construction of two (2) new residential units on McQueen Court, Lots No. 10 and No. 11, (Twiggs Street area) within the Laney Walker / Bethlehem historic neighborhoods. Analysis:The approval of the contract will allow for pre-development activities on these sites to begin. Financial Impact:Augusta Housing and Community Development Department receives annual allocations from Laney Walker Bethlehem Project which will fund this contract. Contract Amount Lot No. 10 - $128,517.07 Contract Amount Lot No. 11 - $135,861.10 Alternatives:Do not approve HCD’s Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding to contract with J. Lovett Homes and Construction LLC to construct two (2) workforce, residential units on McQueen Court. Funds are Available in the Following Accounts: Laney Walker/Bethlehem Revitalization Project funds-LWB Bond Fund. 298077343-5413150 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Thursday, March 28, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-186 Law Department Renovations – Construction Documents for Augusta, GA Central Services Department – Facilities Maintenance Division RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non- refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, February 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Proposal Conference will be held on Tuesday, March 12, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 14, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 14, 21, 28, March 7, 2019 Metro Courier February 14, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 6 Copies Fee Proposal Chris Booker & Associates 670 Broad Street Augusta, GA 30901 Yes 667907 Yes Yes Yes Yes Yes Blount’s Complete Home 2907C Tobacco Road Hephzibah, GA 30815 RFP Opening RFP Item #19-186 Design Services - Law Department Renovations for Augusta, GA Central Services Department – Facilities Maintenance Division RFP Date: Thursday, March 28, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 158 Total Electronic Notifications (Demandstar): 21 Georgia Registry: 903 Mandatory Pre-Proposal/Telephone Conference Attendees: 2 Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 1 Chris Booker & Associates 670 Broad Street Augusta, GA 30901 Chris Booker & Associates 670 Broad Street Augusta, GA 30901 Ranking of 0-5 (Enter a Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience (0-5)15 5 75 3. Organization & Approach (0-5)15 5 75 4.Scope of Services Experience with Code review for egress, ADA and other pertinent life safety issues. • Experience with Preparation of Bid Documents to include: O Project Data Sheet for Permitting O Plans and specifications required for bid and construction • Experience with preparation of design drawings (0-5)20 3 60 5. Schedule of Work (0-5)10 5 50 6. References (0-5)5 5 25 Within Richmond County 5 10 5 50 Within CSRA 5 6 0 Within Georgia 5 4 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0  All Others 5 1 0 23 335 8. Presentation by Team (0-5)10 0 9 Q&A Response to Panel Questions (0-5)5 0 Lowest Fees 5 10 5 50 Second 5 6 0 Third 5 4 0 Forth 5 2 0 Fifth 5 1 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 50 28 385 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Opening RFP Item #19-186 Design Services - Law Department Renovations for Augusta, GA Central Services Department – Facilities Maintenance Division Evaluation Meeting: Tuesday, March 23, 2019 @ 9:00 a.m. Weighted Scores Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ Procurement Department Completion Date: 4/23/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 4/23/19 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Administrative Services Committee Meeting 6/11/2019 1:15 PM Law Department Renovations - Design Department:Central Services - Facilities Presenter:Takiyah A. Douse Caption:Approve award of contract to prepare contract documents for renovating the building housing the Augusta Law Department to Christopher Booker Architects (CBA) of Augusta in the amount of $35,000.00. RFQ 19-186 Background:The Augusta Law Department has been located in 3000 building since the State Court Judges relocated to the Augusta Judicial Center in 2011. The building construction dates back more than 50 years. In order to meet evolving departmental staffing and operational requirements and to bring this aging facility up to current ADA standards and code RFQ 19-186 was issued to engage a design firm to prepare contract documents so that we can bid the renovation project. Analysis:CBA of Augusta responded to the RFP and was judged to be qualified to perform the work. The 6.67% fee was negotiated based upon an estimated construction budget of $525,000. Financial Impact:The cost of design services is $35,000. Alternatives:1. Approve award of contract to prepare contract documents for renovating the building housing the Augusta Law Department to Christopher Booker Architects (CBA) of Augusta in the amount of $35,000.00. 2. Do not approve the proposal. Recommendation:Approve award of contract to prepare contract documents for renovating the building housing the Augusta Law Department to Christopher Booker Architects (CBA) of Augusta in the amount of $35,000.00. Funds are Available in the This project is funded through SPLOST. Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - 512812019 ATTENDANCE: Present: Hons. Sias, Chaiffnan; Clarke, Vice Chairman; Davis and B. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Motion to approve HCD's Memorandum of Understanding with Warrick Item Dunn Charities/Warrick Dunn Communities in support of the Augusta Action:Housing and Community Development Department's Laney Approved Walker/Bethlehem Redevelopment Project. Motions f#:'" Motion rext Made By Seconded By Motion Result Motion Result Motion to Approve uppro*.- Commissioner Commissioner Motion passes 4_0. .]obby williams Mary Davis Passes 2. Motion to approve Housing and Community Development Department's ltem (HCD's) request to provide an amendment to 1l l4 D'Antignac agreement. Action: Approved Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 4-0. Made By Seconded By 3. Motion to approve Housing and Community Development Department's Item (HCD's) affordable housing request to provide HOME funding to assist two Action: Approved Commissioner Commissioner Bobby williams John clarke Passes (2) low to moderate income homebuyers and closing cost to purchase homes. with gap flrnancing, down payment 4. Motion to approve Housing and Community Development Department's Item (HCD's) affordable housing request to provide funding to assist two (2) low to Action: moderate income homebuyers with down-payment assistance to purchase a Approved home. Motions Motion Motion TextIype Motion to Approve approve. Motion Passes 4-0. Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 4-0. Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 4-0. Commissioner Commissioner Mary Davis Bobby williams Passes Made By Seconded By Made By Seconded By Seconded By Commissioner Mary Davis Motion Result Motion Result Motion Result Passes Motion Result Passes Commissioner Commissioner Bobby williams John clarke Passes 5. Motion to approve Housing and Community Development Department's Item (HCD's) request to amend the contract for construction of one (1) single- Action: family affordable housing unit. Approved Made By Commissioner Bobby Williams 6. Motion to approve Housing and Community Development Department's Item (HCD's) 2019 Seeds For Life Grant Program Action: Approved Motions fr"J:"" Motion rext Approve Made By Seconded By Motion to Commissioner Commissionerapprove. Bobby Williams Mary Davis Motion Passes 4-0. 7. Motion to approve the minutes of the Administrative Services Committee held ltem on May 14,2019. Action: Approved Motions X:11" Motion Text Made By seconded By Motion'I'YPe '''-'- -r Result Motion to Approve app;; a $""Tffjjr'.. ;:ffi'$f,ffi, passes Motion Passes 4-0. - 8. Motion to adopt the Augusta, Georgia Film Policy for requests to film on city Itemproperty. Action: Approved Motions f.,ol:" Motion Text Made By seconded By Motion r ype - ---- -'I Result Motion to Approve uppro*. Commissioner Commissioner Motion passes 4-0. Jobby williams Mary Davis Passes www.augustaga.gov Administrative Services Committee Meeting 6/11/2019 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on May 28, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta, Georgia Film Policy 1 | P a g e Background On June 20, 2017 the Augusta Commission declared Film Augusta, a division of the Augusta Convention & Visitor’s Bureau, the official film liaison to the film industry for Augusta, GA. Film Augusta provides assistance to film projects of various types including feature films, commercials, music videos, documentaries and television series. Film Augusta, provides location assistance, locates business resources needed for filming, connects productions with local crew, provides other film related support services, and facilitates all communication with government offices and departments of Augusta, Georgia. As requests to film on city property have increased, there is a need for a streamlined process to funnel these requests in a timely and effective fashion. This process designates the Central Services Department as the point of contact to field all requests to film on city owned property or in city right of ways. This process allows the City of Augusta to remain film friendly, provide exceptional customer service to the film industry, and protects the city from any liability related to filming. Approval Process All productions interested in filming or staging on City owned property or public right of ways must register and complete all required forms through Film Augusta who will submit the completed packet to the Central Services Director, as directed by the Administrator, for processing and approval. If a production is requesting the use of City owned property or a public right of way, Film Augusta will provide the production a ‘City Application to Film in Augusta’ and a ‘Property Use Release and Indemnification Agreement’ for completion and inclusion in their film request packet. The fully completed request packets must be received by the Central Services Department a minimum of five business days prior to filming to secure appropriate authorizations for use of a public facility and/or public right of way. • All approvals are issued on a first come, first serve basis and the logistical complexity of the project may affect the time frame needed for approval. • Approval or denial of an application for filming shall be provided to the applicant in writing. Failure to receive a response does not signify approval or denial of the application. • Payment, executed authorizations, and certificate of insurance is required prior to production. The Film Augusta Registration review process may include but not limit the following Augusta, Georgia departments and offices: • Administrator’s Office • Central Services Department • Finance Department – Risk Management Division • Fire Department • Richmond County Marshal’s Office • Richmond County Sheriff’s Office Augusta, Georgia Film Policy 2 | P a g e Approval of a request to film or stage on Augusta, Georgia owned property or public right of way does not circumvent any additional needed authorizations or documents set by other agencies. As needed, the Central Services Director will coordinate with or refer to the appropriate Augusta, Georgia department or office impacted by the request to film application for review, evaluation, investigation, and recommendation regarding approval or denial of the application. The Central Services Director will coordinate with Film Augusta for any additional information needed surrounding the nature of the film, distribution intentions, and/or other pertinent data to determine final authorization. The Administrator’s signature is required on the Property Use Release and Indemnification Agreement prior to approval of all productions requesting to film or stage on City owned property or public right of ways. Fees Requests for filming in a public facility during normal business hours may require the payment of usage fees, additional approvals and or security measures to be taken. Augusta, Georgia welcomes film and video productions using City property, as long as the primary responsibility to provide services and protection to the general public is not impaired and provided that Augusta, Georgia is compensated for the time, labor and all other costs associated with allowing the utilization of City owned property and facilities. If Augusta, Georgia personnel is needed there will be additional costs associated with the request. All additional costs will be determined prior to filming. The actual costs of such said fees are determined on a case by case basis, dependent upon the facility, labor force needed and security requirements. All fees are paid directly to the Finance Department. Administrative Services Committee Meeting 6/11/2019 1:15 PM Policy for requests to film on Augusta, Georgia property Department:Central Services Department Presenter: Caption:Motion to adopt the Augusta, Georgia Film Policy for requests to film on city property.(Approved by Administrative Services Committee May 28, 2019 deferred from the Commission meeting held on June 4, 2019) Background:On June 20, 2017 the Augusta Commission declared Film Augusta, a division of the Augusta Convention & Visitor’s Bureau, the official film liaison to the film industry for Augusta, GA. Film Augusta provides assistance to film projects of various types including feature films, commercials, music videos, documentaries and television series. Film Augusta, provides location assistance, locates business resources needed for filming, connects productions with local crew, provides other film related support services, and facilitates all communication with government offices and departments of Augusta, Georgia. Analysis:As requests to film on city property have increased, there is a need for a streamlined process to funnel these requests in a timely and effective fashion. This process designates the Central Services Department as the point of contact to field all requests to film on city owned property or in city right of ways. This process allows the City of Augusta to remain film friendly, provide exceptional customer service to the film industry, and protects the city from any liability related to filming. Financial Impact:There is no financial impact involved in adopting a policy. Alternatives:1. Adopt the Augusta, Georgia Film Policy for requests to film on city property. 2. Do not adopt the policy. Recommendation:Adopt the Augusta, Georgia Film Policy for requests to film on city property. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Mayor Hardie Davis, Jr. Thursday, June 06, 2019 11:29 AM Lena Bonner Marcus Campbell; Latisha McMillan Re:Agenda items Ms. Bonner thank you. Please exclude the TIA Resolution. I was not aware that this had been done. Get Outlook for Android From: Lena Bonner Sent: Thursday, June 6,2079 10:46:04 AM To: Mayor Hardie Davis, Jr. Cc: Marcus Campbell; Latisha McMillan Subject: RE: Agenda items Mr. Mayor, Will do as requested, however on April L6,2o7g the Commission approved the attached resolution in support of the upcoming TSPLOST 2022. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 53S Telfair Street Augusta, Georgia 3o9or. Tel: 7o6-8zr-18zo Fax: 7o6-8zr-rB3B From: Mayor Hardie Davis, Jr. <HDavisJr@augustaga.gov> Sent: Thursday, June 06,2079 8:35 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Marcus Campbell<MCampbell@augustaga.gov>; Latisha McMillan <LMcMillan@augustaga.gov> Subject: Agenda items Ms. Bonner, Good morning. Please add the following items to the special called meeting and committee agenda for next week. Special Called Meeting 1. Motion to approve TIA Resolution in support of regional rsplosr 2022 Administrative Services 1. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept 2. Discuss 2020 Census needs and identify funding for Complete Count Committee 3. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on 4. Motion to approve procuring firm to conduct disparity study. 5. Receive status update from staff regarding Records Management & Retention System implementation Finance 1. Establish Commission budget priorities for 2020 budget using best practices from other cities 2. Discuss and define the scope of e economic development emphasis for the City through three distinct priorities. Get Outlook for Android a resuit o{the e-naiJ transnrirision. lf verificatir:n is required, please reqi.r€Jst a hard copy versiorr.h[D. 104.'1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Recodification of the Augusta, GA Code Department: Presenter:Mayor Hardie Davis, Jr. Caption:Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on October 3, 2017. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Mayor Hardie Davis, Jr. Thursday, June 06, 2019 11:29 AM Lena Bonner Marcus Campbell; Latisha McMillan Re:Agenda items Ms. Bonner thank you. Please exclude the TIA Resolution. I was not aware that this had been done. Get Outlook for Android From: Lena Bonner Sent: Thursday, June 6,2079 10:46:04 AM To: Mayor Hardie Davis, Jr. Cc: Marcus Campbell; Latisha McMillan Subject: RE: Agenda items Mr. Mayor, Will do as requested, however on April L6,2o7g the Commission approved the attached resolution in support of the upcoming TSPLOST 2022. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 53S Telfair Street Augusta, Georgia 3o9or. Tel: 7o6-8zr-18zo Fax: 7o6-8zr-rB3B From: Mayor Hardie Davis, Jr. <HDavisJr@augustaga.gov> Sent: Thursday, June 06,2079 8:35 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: Marcus Campbell<MCampbell@augustaga.gov>; Latisha McMillan <LMcMillan@augustaga.gov> Subject: Agenda items Ms. Bonner, Good morning. Please add the following items to the special called meeting and committee agenda for next week. Special Called Meeting 1. Motion to approve TIA Resolution in support of regional rsplosr 2022 Administrative Services 1. Discuss shared vision for City of Augusta and establish Commission goals and priorities for 3 year period using SMART concept 2. Discuss 2020 Census needs and identify funding for Complete Count Committee 3. Receive update from Law Department and Clerk of Commission regarding status of MUNICODE implementation for City of Augusta as approved by the Commission on 4. Motion to approve procuring firm to conduct disparity study. 5. Receive status update from staff regarding Records Management & Retention System implementation Finance 1. Establish Commission budget priorities for 2020 budget using best practices from other cities 2. Discuss and define the scope of e economic development emphasis for the City through three distinct priorities. Get Outlook for Android a resuit o{the e-naiJ transnrirision. lf verificatir:n is required, please reqi.r€Jst a hard copy versiorr.h[D. 104.'1 Administrative Services Committee Meeting 6/11/2019 1:15 PM Records Management & Retention System implementation Department: Presenter:Mayor Hardie Davis, Jr. Caption:Receive status update from staff regarding Records Management & Retention System implementation. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/11/2019 1:15 PM Revised SES Severance Package Department: Presenter: Caption:Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter Seven, Article Four, Section 1-7-51 by repealing Sections 500.308 through 500.315 of the PPPM related to Senior Executive Service (“SES”) employees; and to adopt a new SES Policy and Procedures revising those related to SES groups and severance pay. (Approved by the Policy & Procedures Subcommittee May 29, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: