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Home My WebLink About2019-02-26 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 2/26/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; Davis and Few, members. ADMINISTRATIVE SERVICES 1. Motion to approve an annual bid for Environmental Services Department, Utilities Department and Recreation and Parks Department. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. (Referred from February 19 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Johnny Few Passes 2. Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 3. Bid Item #18-225: Richmond County Sheriff's Office is requesting to replace two prisoner transport vans to transport inmates to various prisons within Georgia and adjacent states. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 4. Bid Item #18-304: The Storm Water Division of the Engineering Department requests the replacement one F-350 with a F-550 Dome style truck; and Bid Item #18-292: 3 Ventrac slope mowers. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 5. Presentation by Mr. Brian Green regarding mental health organizations and their guidelines for placing substance abuse patients and/or mental health patients back into the local community. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve receiving this item as information. It was the consensus of the committee that this item be received as information. 6. Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). Item Action: Approved Motions Motion Text Made By Motion Type Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 3-0. Commissioner Johnny Few Commissioner John Clarke Passes 7. Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 3-0. Commissioner John Clarke Commissioner Johnny Few Passes 8. Motion to approve Bid # 18-271 and award the contract to proceed with the Main Library Flooring Replacement under the Local Vendor Option to H & H Concrete of Augusta, GA in the amount of $29,100.00. Item Action: Approved Motions Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 3-0. Commissioner Johnny Few Commissioner John Clarke Passes 9. Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a professional contract agreement with J&B Construction for concept design of townhomes on the east side of James Brown Boulevard (between Adams Street and Hopkins Street). Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Ms. Davis out. Motion Passes 3-0. Commissioner John Clarke Commissioner Johnny Few Passes 10. Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 3-0. Commissioner John Clarke Commissioner Johnny Few Passes 11. Augusta, Georgia Land Bank Authority Composition.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve changing the compostion of the Land Bank Authority's membership from five to seven members. Ms. Davis out. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 12. Motion to approve the minutes of the Administrative Services Committee held on February 12, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 13. Approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes 14. Request Approval of RFQ Item 18-169 – Real Estate Brokerage Services for the Laney Walker/Bethlehem Revitalization Project to Sherman and Hemstreet on behalf of Housing and Community Development Department (HCD). Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item to the next committee meeting with Mr. Welcher to set up a briefing for commissioners to receive information about the brokerage services before the next committee cycle. Ms. Davis out. Motion Passes 3-0. Commissioner John Clarke Commissioner Johnny Few Passes 15. Communication from Chief Judge Carl C. Brown, Jr. regarding the Joint Law Enforcement Center Building located at 401 Walton Way. (Requested by Commissioner Sammie Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Mary Davis Commissioner John Clarke Passes www.augustaga.gov Administrative Services Committee Meeting 2/26/2019 1:05 PM Attendance 2/26/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS Sec. 1-10-48. Generally. The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities, services and construction products for Augusta, Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts. Purpose: A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public tax dollar spent. A proven technique for obtaining this goal is through the annual bid contract process, Sec. 1-10-58. Annual contracts. Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid. Purchases on the following annual bid items will exceed $25,000.00 per order: Description Recommended Vendors Local Vendors Environmental Services 19-016 Various Sizes of Rocks Martin Marietta Augusta/Grovetown Martin Marietta 19-027 Rock Hauling JHC JHC 19-113 Vacant Lot Cleaning Services Augusta Quality Lawncare Augusta Quality Lawncare 19-104A Light Fleet Parts O’Reilly Auto Parts O’Reilly Auto Parts 19-115 Tire Repair & Servicing Snider Tire Snider Tire 19-116 Various Pipe, Couplings & End Section Fortiline Waterworks Fortiline Waterworks 19-118 Tires Snider Fleet Solutions Snider Fleet Solutions Utilities 19-002 Fiber Optic Network Supplies Utilicom Supply NovaLight Telecom Supply Graybar Graybar 19-050 Red Hot Sewer Solvent Haskins Company Haskins Company 19-052 Fiber Optic Supplies Georgia Underground Supply Graybar Electric NovaLight Telecom Graybar Electric 19-055 Chemicals Polydyne Univar Allied Universal 19-066 Warehouse Supplies Core and Main Ferguson Waterworks Fortline Waterworks Core and Main Ferguson Waterworks Fortline Waterworks Recreation 19-045 Athletic Clothing Johannsen S&S Worldwide Pyramid School Products B&N Sports Johannsen Administrative Services Committee Meeting 2/26/2019 1:05 PM 2019 Annual Bid Recommendation of Award - Various Departments Department:Procurement Presenter: Caption:Motion to approve an annual bid for Environmental Services Department, Utilities Department and Recreation and Parks Department. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. (Referred from February 19 Commission meeting) Background:The following annual bid item requires Commission approval: Environmental Services 19-016 Various Sizes of Rocks 19-027 Rock Hauling 19-113 Vacant Lot Cleaning Services 19-104A Light Fleet Parts 19-115 Tire Repair & Servicing 19-116 Various Pipe, Couplings and End Sections. 19-118 Tires Utilities 19-002 Fiber Optic Network Supplies 19-050 Red Hot Sewer Solvent 19-052 Fiber Optic Supplies 19-055 Chemicals 19-066 Warehouse Supplies Recreation 19-045 Athletic Clothing Analysis:Each item has been bid through the sealed bid process as directed in the Augusta Procurement Code. The User Departments have reviewed the submittals and has presented a recommendation of award to the Procurement Department. Financial Impact:The User Departments are responsible for the purchase of the items listed on the individual bids. Alternatives:Not to award and require the User Departments to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendation as submitted by the User Departments. Funds are Available in the Following Accounts: Various funds provided by the User Departments. REVIEWED AND APPROVED BY: 2018 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2018 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov Administrative Services Committee Meeting 2/26/2019 1:05 PM Barrow County Domestic Violence Shelter____ Certification of Consistency Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. Background:Augusta, GA’s (administered by HCD) Consolidated Plan for Community and Housing Development needs substantiates forming necessary partnerships to ensure stable housing options for persons experiencing and/or fleeing domestic violence situations. As a new requirement of the State of Georgia Department of Community Affairs Annual Emergency Solutions Grant competition, providers that wish to be eligible to provide these services with DCA funds must include the attached form for every community from which they anticipate receiving client referrals. Augusta’s local Domestic Violence Partner, SAFEHOMES, Inc., has been consulted on this matter and offers that this is a credible peer provider with whom they have a working relationship through the State of Georgia’s Criminal Justice Coordinating Council. Analysis:The approval of the authority for the Mayor to execute this Certification will allow for Peace Place to proceed with submission of their funding application to the State of Georgia’s Department of Community Affairs and for referrals to be made from local sources as appropriate. Approval will also have a positive impact on the community by increasing the capacity for further future housing referral partnerships for Augusta, Georgia. Financial Impact:This action has no financial impact for Augusta, Georgia. Alternatives:Do not approve HCDs Request. Recommendation:Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. Funds are Available in the Following Accounts: Not Applicable REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 18-225 Year 2019 Brand Ford Model T-350 Delivery Date 90-120 Days 5.02 15-Passenger Van $ 30,840.00 5.04 Cruise Control $ 300.00 5.06 Factory Tinted Glass $ 625.00 6.05 Prisoner Transport Equipment Package $ 6,480.00 TOTAL FOR OPTIONS AND BASE PRICE 38,245.00$ 12-Passenger Van & 15-Passenger Van Equipment included in base price: Minimum 9,000GVW Gasoline Engine, min. 310 HP Minimum 148inch wheelbase Low or "standard" roof Automatic 6 Speed O/D Transmission Limited Slip Axle Anit-Lock Brakes Vinyl Seating Rubber Flooring Driver and Passenger Airbags Power door Locks/mirrors/windows A/C Front and Rear AM/FM/Single Disc Hinged Side Cargo Doors 16inch BSW all-season tires with standard wheel covers Spare Tire Rear Bumper Minimum 3 Keys White Exterior Color 5.01 FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, June 29, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-225 Full Size Passenger Van – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-226 15 Passenger Bus – Cutaway Style – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-229 10,000 GVWR Pickup Truck – Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 24, 31, June 7, 14, 2018 Metro Courier June 14, 2018 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Attachment B Yes E-Verify Number 94460 SAVE Form Yes 5.01 12 passenger van $29,566.00 5.02 15 passenger van $30,840.00 5.03 Power driver's seat-passenger v $485.00 5.04 Cruise Control $300.00 5.05 Tilt steering wheel STANDARD 5.06 Factory tinted glass $625.00 5.07 Trailer towing prep package $450.00 5.08 Trailer tow mirrors $205.00 5.9 Rear step bumper STANDARD 5.10 Diesel Engine, min 185 HP $3,750.00 5.11 Carpeted floor covering 12 pass $350.00 5.12 Carpeted floor covering 15 pass $350.00 5.13 Driver and pass side rub flr mats $60.00 Muar oeswe 5.11 oe 5.12 5.14 Rear insulation kit cargo N/A 5.15 CNG/LPG Gaseous Prep Pack Credit $3,100.00 Requires Standard V6 Engine 6.01 Fire Extinguisher $65.00 6.02 Outlet receptacle $70.00 6.03 Trailer hitch 5.07 Plus $50.00 6.04 Trailer wiring INCLUDED in 5.07 5.00 Vehicle Requirements 6.00 Outfitter's Speciality Items Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 Page 1 of 2 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 6.05 Prisoner Transport Package $6,480.00 6.06 Work Detail Equipment Package $4,995.00 Year 2019 Make Ford Model T350 Approximate Delivery Time 90-120 DAYS Exception 3.01 Pricing is good through 11/30/18 Only 2018/2019 Van, Full Size, Passenger Page 2 of 2 Administrative Services Committee Meeting 2/26/2019 1:05 PM Bid Item #18-225 - 2019 Sheriff's Transport Vans Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:Bid Item #18-225: Richmond County Sheriff's Office is requesting to replace two prisoner transport vans to transport inmates to various prisons within Georgia and adjacent states. Background:Utilizing Bid Item #18-225, the Sheriff's Office is requesting to replace two 20 year old vans, asset number 994426 and 994425, used to transport prisoners at the Richmond County Sheriff’s Office Jail. Both vans are 2000 Dodge Ram Maxi 3500 and have excessive maintenance histories. Vehicle evaluations are attached for review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Passenger Vans. Invitations to Bid were sent to 6 vendors with only one vendor responding. Bid tab sheets for Bid Item #18-225 are attached for your review. Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford – $38,245.00 Financial Impact:2 – 2019 Ford T350 @ $38,245.00 each. The total purchase is $76,490.00. The vehicles will be purchased using SPLOST 700, Public Safety Vehicles (329-03-1310/6011110). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 2 - Ford T350 Vans for the Richmond County Sheriff’s Office. Funds are Available in the Following Accounts: SPLOST 7: GL: 329-03-1310/5422110 JL: 216036001/5422110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ITEM # Gerald Jones Volvo W. Georgia Hydraulic STANDARD BASE PRICE 2019 Ford F550 2019 Ford F550 No E-Verify #/Ineligible 5.02 Hvy Duty Cooling Pkg $231.00 5.03 Hvy Duty Electrical Pkg $161.00 5.04 Hvy Duty Suspension $115.00 5.05 19K GVW Payload Pkg $1,063.00 5.07 Backup Camera $531.00 5.09 Running Boards $409.00 6.01 Fire extinguisher $55.00 6.02 Outlet Receptacle $60.00 6.03 Electric Brake controler $249.00 6.04 Service body $7,455.11 6.05 J-Hooks $156.35 6.06 Panel Top $7,142.72 6.07 Cargo Tie downs $265.79 6.08 Grab handles $163.78 6.09 Service body bumper $600.99 6.10 Spotlights $848.00 6.11 Trailer Wiring $400.00 6.12 Pintle Hook $249.30 6.13 Pipe Vise $295.00 6.14 Spot Mirrors $148.00 6.15 Window Tint Crew Cab $200.00 6.16 Safety Cones $48.00 6.17 Master Bar Lock System $641.04 6.18 Steel Drawer System $1,791.43 6.20 Cable steps in Rear $292.68 7.01 Backup Alarm $70.00 7.02 Magnetic LED Light $245.00 REQUESTED OPTIONS BELOW: Dome Style Service Truck 7.03 LED Top Mount Light $420.00 7.04 Traffic Advisor Light Bar $1,298.00 GRAND TOTAL:$70,456.00 $82,189.00 Non-Compliant ITEM # Howard Brothers Equipment AG-Pro STANDARD BASE PRICE $19,357.50 $17,960.00 2018 Ventrac 4500P 2018 Steiner 450 6.01 Extra Key $0.00 $0.00 6.02 Parts Manuals $0.00 $0.00 6.03 Delivery Charge $1,349.09 $300.00 7.01 Canopy $504.60 $300.00 7.02 Dual Wheel Kit $1,065.75 $1,365.00 7.03 Tough Brush Cut Deck $2,884.05 $3,163.00 7.04 Three Point Hitch $1,605.15 $2,115.00 7.05 Slope Indicator $300.15 $35.00 7.06 Arm Rests $56.55 $0.00 7.07 Turbine Blower System $4,680.60 $4,470.00 7.08 Edger System $3,184.20 N/A 7.09 Front Mounting System $0.00 $0.00 7.1 Hvy Duty Front Fenders $0.00 $485.00 7.11 Work Lights on ROPS $247.95 $456.00 7.12 Overhead Strobe Light $191.40 $225.00 7.13 Backup Alarm System $73.95 $175.00 7.14 Tool Box $0.00 N/A GRAND TOTAL:$35,500.94 $31,049.00 Exceptions: REQUESTED OPTIONS BELOW: Slope Mower Bids Invitation to Bid Sealed bids will be received at this office until Friday, November 2, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-304 Dome Style Service Truck – for Augusta, GA Central Services Department – Fleet Maintenance Bid Item #18-307 Trailer Mounted Hydro Excavator – for Augusta, GA Central Services Department – Feet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 19, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 27, October 4, 11, 18, 2018 Metro Courier September 27, 2018 OFFICIAL VENDORS Gerald Jones Volvo 4022 Washington Rd Martinez. GA 30907 West Georgia Mobile Hydraulic 99 Edge Rd Villa Rica, GA 30180 Attachment B Yes Yes E-Verify Number 933751 Non-Compliant SAVE Form Yes Yes 5.02 Heavy duty cooling package $231.00 No Bid 5.03 Heavy duty electrical package $161.00 No Bid 5.04 Heavy duty suspension package $115.00 No Bid 5.05 19, 00 GVW payload package $1,063.00 No Bid 5.06 Trailer tow mirrors 0/Standard No Bid 5.07 Backup Camera $531.00 No Bid 5.08 Roof Clearance Lights 0/Standard No Bid 5.09 Black Platform Running Boards $409.00 No Bid 6.01 Fire Extinguisher $55.00 No Bid 6.02 Outlet Receptacle $60.00 No Bid 6.03 Electric Brake Controller $249.00 No Bid 6.04 Service Body Types: Stahl Model Challenger CST, Reading Model Classic II, Knapheide Model 600, or equal $7,455.11 No Bid 6.05 J-Hook Railing for Utility Service Body $156.35 No Bid 6.06 Panel Top for Utility Service Body $7,142.72 No Bid 6.07 Cargo Tie Downs $265.79 No Bid Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 70 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 Equipment Specifications 6.00 Outfitter's Specialty Items: Bid Opening Item #18-304 Dome Style Service Truck for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Friday, November 2, 2018 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS Gerald Jones Volvo 4022 Washington Rd Martinez. GA 30907 West Georgia Mobile Hydraulic 99 Edge Rd Villa Rica, GA 30180 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 70 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 Bid Opening Item #18-304 Dome Style Service Truck for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Friday, November 2, 2018 @ 11:00 a.m. 6.08 Grab Handles $163.78 No Bid 6.09 Service body bumper $600.99 No Bid 6.10 Spotlights $848.00 Suggest Go Lite/ $365.00/ea 6.11 Trailer wiring $400.00 No Bid 6.12 Pintle hook $249.30 No Bid 6.13 Pipe vise $295.00 No Bid 6.14 Spot mirrors $148.00 No Bid 6.15 Window tint, crew cab $200.00 No Bid 6.16 Safety Cones (4 each)$48.00 No Bid 6.17 Master Bar Locking System for Compartments $641.04 No Bid 6.18 Steel Drawer System $1,791.43 No Bid 6.19 Tool Box Option $0.00 No Bid 6.20 Cable Steps In Rear $292.68 No Bid 7.01 Backup Alarm $70.00 No Bid 7.02 Magnetic LED Light $245.00 No Bid 7.03 LED Top Mount Light $420.00 No Bid 7.04 Traffic Advisor Light Bar $1,298.00 No Bid Year 2019 2019 Brand Ford Ford Model F550 F550 Price $70,456.00 82, 189.00 Approximate Delivery Schedule 15-May-19 TBD Upon Placement 2018/2019 Service Truck, Dome Style, 17, 500 GVW 7.00 Alert Warning Signs: Page 2 of 2 RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 MATHEWS MOTORS 1351 GORDON HWY, AUGUSTA, GA 30901 DIVERSIFIED FABRICATORS, INC 1325 HIGHWAY 41 BYPASS S. GRIFFIN, GA. 30224 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 PADGETT TRUCK BODIES & EQUIP 2026 JEFFERSON DAVIS HIGHWAY GRANITEVILLE, S.C. 29829 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 HINO TRUCKS OF AUGUSTA 1351 GORDON HWY AUGUSTA, GA 30901 SEA TRUCKS SALES 422 GRANGE ROAD SAVANNAH, GA 31407 MACK TRUCKS 420 PATIO PL COLUMBIA, SC 29212 ROBERT’S INTERNATIONAL TRUCKS 300 LONGWOOD DRIVE RICHMOND HILL, GA 31324 FONTAINE TRUCK EQUIPMENT CO 9827 MOUNT HOLLY ROAD CHARLOTTE, NC 28214 WEST GEORGIA MOBILE HYDRAULICS 98 EDGE ROAD POST OFFICE BOX 266 VILLA RICA, GA 30180 NICHOLS FLEET EQUIPMENT 2401 EAST 31ST STREET CHATTANOOGA, TN. 37407 PEACH STATE FREIGHTLINER 6535 CRESCENT DRIVE NORCROSS, GA 30071 MILTON RUBEN CHEVROLET 3514 WASHINGTON RD AUGUSTA GA 30907 GERALD JONES FORD 3480 WRIGHTSBORO ROAD AUGUSTA, GA 30909 FAIRWAY FORD 4333 WASHINGTON ROAD EVANS, GA 30809 CHRISTOPHER TRUCKS 1601 WHITE HORSE RD. GREENVILLE, SC 29605 O.G. HUGHES & SONS 4816 RUTLEDGE PIKE KNOXVILLE, TN 37914 TAKIYAH DOUSE CENTRAL SERVICES-ADMN RON CROWDEN FLEET MAINTENANCE KELLIE IRVING COMPLIANCE BID ITEM# 18-304 DOME STYLE TRUCK FOR CENTRAL SERVICES DEPARTMENT-FLEET MAINTENANCE BID DUE: FRIDAY 11/2/18 @ 11:00 A.M. BID ITEM# 18-304 DOME STYLE TRUCK FOR CENTRAL SERVICES DEPARTMENT-FLEET MAINTENANCE BID MAILED: 9/27/18 pg. 1 OF 1 OFFICIAL VENDORS HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 AG-PRO 1377 DOGWOOD DR SW CONYERS, GA 30012 Attachment B Yes Yes Addendum 1 Yes Yes E-Verify Number 336075 675168 SAVE Form Yes Yes Year 2018 2018 Brand VENTRAC STEINER Model 4500P 450 Bid Price $36, 018.59 $17, 960.00 Approximate Delivery Schedule No later than Dec 1, 2018 45 DAYS ARO 2018/2019 Riding Mower, Tough Cut Model Price $19, 357.50 $17, 960.00 6.01 Keys-(3 sets Total)No Charge No Charge 6.02 1 Each Operator's Manual and 1 ea Parts and service Manual No Charge Standard 6.03 Delivery Charge $1, 349.09 $300.00 7.01 Canopy $504.60 $300.00 7.02 Dual Wheel Kit (Front/Rear Tires)$1, 065.75 $1, 365.00 7.03 Tough Brush Cut Deck $2, 884.05 $3, 163.00 7.04 Category One 3-Point Hitch $1, 605.15 $2, 115.00 General Options Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Vehicle/Optionals Required: 7.00 Optional Items/Attachments: 6.00 Specialty Items Required: Bid Opening Item #18-292 Riding Slope Mower for Augusta, Georgia- Central Services Department - Fleet Maintenance Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 AG-PRO 1377 DOGWOOD DR SW CONYERS, GA 30012 Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-292 Riding Slope Mower for Augusta, Georgia- Central Services Department - Fleet Maintenance Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m. 7.05 Slope Indicator $300.15 $35.00 7.06 Arm Rests $56.55 Standard 7.07 Turbine Blower Attachment System $4, 680.60 $4, 470.00 7.08 Edger System $3, 184.20 N/A 7.09 EZ Front Attachment Mounting System Standard Standard 7.10 Heavy Duty Front Fenders Standard $485.00 7.11 Work Lights mounted on ROPS $247.95 $456.00 7.12 Overhead Strobe Light $191.40 $225.00 7.13 Backup Alarm System $73.95 $175.00 7.14 Tool Box Standard N/A Page 2 of 2 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 1 of 21 Bid Specifications Bid Item #18-292 Riding Slope Mower For Augusta, Georgia – Central Services Department – Fleet Maintenance Due: Friday, October 12, 2018 @ 11:00 a.m. Thanks for doing business with us . . . Geri A. Sams, Procurement Director 535 Telfair Street, Room 605 Augusta, Georgia 30901 Rev. 8/6/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 2 of 21 Table of Contents Invitation to Bid Instruction to Submit Purpose Viewing of the Augusta Code Compliance with Laws Bid for All or Part All protests shall be made in writing Local Vendor Preference Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract Notice to All Proposers (Required to be returned with your submittal. Both documents must be notarized) Attachment B - Return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program - Return the 1 page Exception Sheet Local Vendor Registration Form Local Small Business Opportunity Program Ordinance Requirements Local Small Business Opportunities Program Participation (Projects $100,000 or more) Bid Specifications Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 3 of 21 Invitation to Bid Sealed bids will be received at this office until Friday, October 12, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-289 Tractor Agricultural Utility – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bid Item #18-291 Street Sweeper – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bid Item #18-292 Riding Slope Mower – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 28, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 6, 13, 20, 27, 2018 Metro Courier September 6, 2018 cc: Janice Allen Jackson Administrator Takiyah Douse Central Services Department Ron Crowden Central Services Department Revised: 8/15/2011 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 4 of 21 INSTRUCTIONS TO SUBMIT 1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a bid to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All bids are governed by the Augusta, Georgia Code. 1.2 Viewing the Augusta Code: All bids are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures. 1.3 Compliance with laws: The Proponent shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between theProponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof. 1.4 Bids For All Or Part: Unless otherwise specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his bid to consideration in the aggregate by so stating, but must name a unit price on each item submitted upon. 1.5 All protest shall be made in writing to: Attn: Geri A. Sams Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov 1.6 Local Vendor Preference: The Local Vendor Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders. 1.7 Minority/Women Business Enterprise (MWBE) Policy: Court Order Enjoining Race-Based Portion of DBE Program Augusta, Georgia does not have a race or gender conscious Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia as the source of funding. Augusta does enforce mandatory DBE requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.) Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21, 2011 Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable. A copy of this Order can be reviewed at www.augustaga.gov home page. 1.8 Augusta, Georgia License Requirement: For further information contact the License and Inspection Department @ 706 312-5050. General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law. Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law. 1.9 Terms of Contract: (Check where applicable) [ ] (A) Annual Contract [ ] (B) One time Purchase. [X] (C) Other Revised 2/17/16 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 5 of 21 NOTICE TO ALL BIDDERS (PLEASE READ CAREFULLY) ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS PLEASE READ CAREFULLY: Attachment B is a consolidated document consisting of: 1. Business License Number Requirement (must be provided) 2. Acknowledgement of Addenda (must be acknowledged, if any) 3. Statement of Non-Discrimination 4. Non-Collusion Affidavit of Prime Bidder/Offeror 5. Conflict of Interest 6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided) Attachment B Must be Notarized & the 2 Pages Must be returned with your submittal - No Exceptions. Business License Requirement: Contractor must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a Bid. For further information contact the License and Inspection Department @ 706 312-5050. Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B. E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU) Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal) Return Only If Applicable: 1. The Exception Sheet (if applicable) ________________________________________________________________________ The successful vendor will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received 1. Georgia Security and Immigration Subcontractor Affidavit 2. Non-Collusion Affidavit of Sub-Contractor ________________________________________________________________________ WARNING: Please review “Notice to Bidders” regarding Augusta Georgia’s Local Small Business Opportunity Program Bidder Requirements. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Bids are publicly opened. It is your responsibility to ensure that your company has met the Specifications and Licenses’ requirements prior to submitting a Bid. Rev. 8/6/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 6 of 21 Attachment B You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605 Augusta, Georgia 30901 Name of Proponent: _______________________________________________________________________________ Street Address: ___________________________________________________________________________________ City, State, Zip Code: ______________________________________________________________________________ Phone: ______________________ Fax: __________________________Email: ________________________________ Do You Have A Business License? Yes: ______ No: ______ Augusta, GA Business License # for your Company (Must Provide): ______________________________________ And/or Your State/Local Business License # for your Company (Must Provide): _____________________________ Utility Contractors License # (Must Provide if applicable): MUST BE LISTED ON FRONT OF ENVELOPE General Contractor License # (Must Provide if applicable): _______________________________________________ Additional Specialty License # (Must Provide if applicable): ______________________________________________ NOTE: Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, please state above (Procurement will verify), your company will be required to obtain a Richmond County business license if awarded a BID. For further information regarding Augusta, GA license requirements, please contact the License and Inspection Department @ 706 312-5050. List the State, City & County that issued your license: ____ ______________________________________________ Acknowledgement of Addenda: (#1)____: (#2)____: (#3) ____: (#4)____ : (#5)____: (#6)____: (#7)____: (#8) ____: NOTE: CHECK APPROPRIATE BOX(ES)- ADD ADDITIONAL NUMBERS AS APPLICABLE Statement of Non-Discrimination The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. Non-Collusion of Prime Proponent By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 7 of 21 Conflict of Interest By submission of a proposal, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a proposal, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a proposal for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in 0.C.G.A §13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with 0.C.G.A §13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009. For additional information or to enroll your company, visit the State of Georgia website: https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf **E-Verify * User Identification Number (Company I.D.) _________________________________ NOTE: E-VERIFY USER IDENTIFICATION NUMBER (COMPANY I.D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED AWARDED VENDOR WILL BE REQUIRED TO PROVIDE A COPY OF HOMELAND SECURITY’S MEMORANDUM OF UNDERSTANDING (MOU) The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated. __________________________________________ Company Name _________________________________________ BY: Authorized Officer or Agent (Contractor Signature) ________________________________________ Title of Authorized Officer or Agent of Contractor _________________________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ___________________, 20___ __________________________________________ NOTARY SEAL Notary Public My Commission Expires:______________________________________________ You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. REV. 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 8 of 21 You Must Complete and Return with Your Submittal. Document Must Be Notarized Systematic Alien Verification for Entitlements (SAVE) Program Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for ______________________________________________________________________________ [Bid Project Number and Project Name] ______________________________________________________________________________ [Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] ______________________________________________________________________________ [Print/Type: Name of business, corporation, partnership, or other private entity] 1.) _________ I am a citizen of the United States. OR 2.) _________ I am a legal permanent resident 18 years of age or older. OR 3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.* In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. ___________________________________________ Signature of Applicant ________________________________________________ Printed Name ________________________________________________ *Alien Registration Number for Non-Citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____ ________________________________________________________ Notary Public My Commission Expires: _____________________________ NOTARY SEAL Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL REV. 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 9 of 21 EXCEPTION SHEET If the commodity (ies) and/or services proposed in the response to this bid is in anyway different from that contained in this bid, the bidder is responsible to clearly identify by specification section number, all such differences in the space provided below. Otherwise, it will be assumed that bidder(s) offer is in total compliance with all aspects of the bid. Below are the exceptions to the stated specifications: ________________________________________ Signature ________________________________________ Date _________________________________________ Company _______________________________________ Title Return with submittal if the commodity and/or services proposed in the response to this bid are in anyway different from that contained in the specifications. REV. 7/12/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 10 of 21 Local Small Business Opportunity Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia upon request. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the LSBO Program office at (706) 821-2406. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the Contractor and/or collecting liquidated damages. To print a copy of the Prime Contractor Data Collection Form visit: http://www.augustaga.gov/index.aspx?NID=1672 Website: http://www.augustaga.gov/index.aspx?nid=83 SHALL APPLY TO PROJECTS $100,000 & UP Local Small Business Opportunity Program (Continued) Sec. 1-10-129. Local small business opportunities program participation. (a) Sealed Bids The following procedures and contract requirements will be used to insure that local small businesses are encouraged to participate in Augusta, Georgia contracts, including but not limited to construction contracts, requests for professional services and the performance of public works contracts. The Augusta, Georgia user department shall indicate goals for local small business in all solicitations for contracts over $100,000 in value: (1) Bid conditions for contracts awarded by Augusta, Georgia will require that, where subcontracting goal is utilized in performing the contract, the bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from local small businesses. Bid specifications will require the bidder or proponent to keep records of such efforts that are adequate to permit a determination of compliance with this requirement. (2) Each bidder shall be required to provide documentation of achieving goal or provide documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the names of local small businesses and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed, recorded on the form(s) provided or made available as part of the bid package. If there are no sub-contracting opportunities, bidder shall so indicate on the appropriate form. (6) All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements or forms, which shall be made available by the Procurement Department. (i) Non-Discrimination Statement which shall affirm the bidder’s: (a) adherence to the policies of Augusta, Georgia relating to equal opportunity in contracting; (b) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (c) agreement not to engage in discriminatory conduct of any type. (ii) Proposed Local Small Business Subcontractor/Supplier Utilization Plan. (iii) Documentation of Good Faith Efforts to use local small businesses. Failure to submit the above documentation shall result in the bid being declared non-responsive. (d) Post Contract Award Requirements. The purpose of this sub-section is to establish requirements for contractor compliance with the LSBOP after a contract has been awarded. This is incorporated into all Augusta, Georgia Contracts for which a local small business goal has been established or negotiated. (1) Contractors shall have an affirmative, ongoing obligation to meet or exceed the committed local small business goal for the duration of the contract. The Augusta, Georgia may deem a contractor to be in violation of the LSBOP and in breach of its contract if at any time Augusta, Georgia determines that: (a) The contractor will not meet the committed local small business goals; and (b) the reasons for the contractor’s failure are within the contractor’s control. For example, if a contractor does not meet the local small business goal because the contractor terminated a local small business without cause or if the contractor caused and local small business to withdraw from the project without justification, then Augusta, Georgia is justified in finding the contractor to be in violation of the LSBOP. (h) Compliance. (4) The Director of minority and small business opportunities shall be responsible for evaluating good faith efforts documentation and subcontractor information submitted by bidders in conformance with, the AUGUSTA, GA. CODE and any State and Federal Laws applicable to any bid specifications for competitive sealed bid projects prior to award of the contract. (i) Competitive Bids. Nothing in this Policy is to be construed to require Augusta, Georgia to award a bid contract to other than the lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant material purchases from local small businesses who do not submit the best overall pricing to Augusta, Georgia. Sec. 1-10-130. Exceptions – federally funded projects. In accordance with § 1-10-8 and Chapter 10B, the LSBOP shall only be utilized with federally funded projects, solicitations or contracts as authorized by federal (and Georgia) laws, regulations and conditions applicable to such projects. To the extent that there are any conflicts between any such laws, regulations or conditions and the LSBOP, the federal (and Georgia) laws, regulations and conditions shall control. NOTE: All forms should be submitted in a separate, sealed envelope labeled Local Small Business Required Forms, Company’s Name & Bid Number For questions and or additional information please contact: Local Small Business Opportunity Program 535 Telfair Street, Room 710 Augusta, Georgia 30901 (706) 821-2406 Website: http://www.augustaga.gov/index.aspx?nid=83 Revised 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 11 of 21 INSTRUCTIONS TO SUBMIT: Augusta is seeking to secure a vendor to provide a Riding Slope Mower for the Augusta Central Services Department – Fleet Maintenance. Your submittal should respond to, and be based on, the information included in this Invitation to Bid. Bids will be received by the Augusta Commission, (hereinafter called the "Owner"), at the office of the Procurement Director, 535 Telfair Street, Room 605, Augusta, GA until Friday, October 12, 2018 @ 11:00 a.m., and then, at said office, publicly opened and read aloud. Each bid must be submitted in a sealed envelope, and must be plainly marked on the outside as a bid for "Bid Item 18-292 Riding Slope Mower” and the envelope should bear, on the outside, the name of the bidder, his address and his license number, if applicable. If the bid is forwarded by mail, or other second party delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to: Geri A. Sams Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid Packages may be obtained at the Augusta Procurement Department, at the address listed above. The Bid Package contains provisions required for the specifications. All firms responding are cautioned to read this information carefully for understanding and request clarification from Augusta on any questions pertaining to this request. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 28, 2018 @ 5:00 P.M. No bid will be accepted by fax; all must be received by mail or hand delivered. Interested firms are cautioned that acquisition of Bid Documents through any source other than the office of the Procurement Department is not advisable. Acquisitions of said documents from unauthorized sources place the bidder at the risk of receiving incomplete or inaccurate information upon which to base their proposal. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax; all must be received by mail or hand delivered. All bids must be made on the required Bid Form. All blank spaces for bid prices must be filled in with ink or typewritten, and the form must be fully completed and executed when submitted. Failure to provide all of the requested information may cause the bid to be rejected as non-responsive. An official authorized to bind the firm to the terms and provisions of the bid must sign the bid form. All interested firms are required to meet Federal, State and Local laws and regulations. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 12 of 21 The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done. The party to whom the contract is awarded will be issued a Notice of Award. Should there be reasons why the Notice to Award cannot be issued the time may be extended by mutual agreement between the Owner and the Contractor. The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and complete the work contemplated therein. A conditional or qualified bid will not be accepted. Award will be made as a whole to one bidder. The Owner reserves the right to consider proposals or modification thereof received at any time before the award is made, if such action is in the interest of the Owner Each bidder is responsible for reading and being thoroughly familiar with the specifications. The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid. The Owner will not be liable for any costs incurred by any firm prior to receiving the Notice of Award. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 13 of 21 SECTION ONE Bidder will denote check mark in block on left to indicate agreement with statement. 1.00 GENERAL INFORMATION [ ] 1.01 All equipment furnished will be subject to the approval of the Augusta Commission, Administrator, Finance Director, Fleet Manager, and Director of the user Department. [ ] 1.02 Specification information point of contact is Ms. Geri A. Sams, Procurement Director. All questions must be submitted in writing, by fax to (706) 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department. [ ] 1.03 Bid prices must be guaranteed for a minimum of sixty (60) days unless noted in other sections. [ ] 1.04 Bidder is not an employee of Augusta, Georgia, a political subdivision of the State of Georgia, or it’s subordinate departments. 2.00 SELECTION OF SUCCESSFUL BIDDER [ ] 2.01 Data obtained from the actual field performance of equipment currently utilized either by various Augusta Departments or other Agencies/Departments with which Augusta exchanges information will also be considered in the selection of a successful bidder. [ ] 2.02 All warranties, expressed or implied, must be submitted in writing and will become a part of the vendor’s formal bid offering. [ ] 2.03 The evaluation of the equipment field demonstration, component warranties, and delivery schedules may be an additional determining factor in the acceptance/rejection of all equipment considered for purchase. [ ] 2.04 Warranties offered by equipment manufacturers for the replacement and installation of component parts may be evaluated by the using and servicing departments. [ ] 2.05 In the event that the successful bidder’s manufacturer is on strike at the time of the award of the bid, Augusta Georgia reserves the option to accept the first acceptable bid from a vendor whose manufacturer is not on strike. [ ] 2.06 The successful bidder shall have an available service center within 25 miles of Augusta, Georgia or a mobile service truck that can respond within 24 hours to service request. [ ] 2.07 The successful bidder shall have been housed in a permanent building structure as current commercial business for a minimum of three (3) consecutive years. Total time representing bidded item also must be a minimum of three (3) consecutive years unless otherwise approved by Augusta Georgia. [ ] 2.08 The successful bidder will ensure that Augusta has access to all current and future Technical bulletins pertaining to the selected equipment. [ ] 2.09 Bidders are requested to acknowledge in writing receipt of any addendums to bid specifications. [ ] 2.10 In some instances a product demonstration by the proposing vendor may be required. The vendor is expected to demonstrate an exact replica of the bided item at a time and location determined by Augusta and bidding vendor. Failure to provide requested demonstration may result in loss of bid award upon determination by Augusta. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 14 of 21 3.00 GENERAL SPECIFICATIONS AND STANDARDS [ ] 3.01 All bided equipment shall be a 2018/2019 or newer model unless otherwise specified. The body, finish, and fittings shall be of a model that has not been used as a demonstrator or for any other service, and shall be factory standard in all respects not in conflict with specific requirements (Augusta reserves the right to procure units used as a demonstrator or for any other service, if in the best interest of Augusta). [ ] 3.02 The design of the equipment must be such that it does not hamper or restrict subsequent installation and use of emergency/safety equipment. The driver's compartment width and seat- to-dash panel space requirements must be adequate to permit the safe, comfortable, and effective operation, to the satisfaction of Augusta. [ ] 3.03 All bidders are required to submit a complete copy of the manufacturer’s specifications for the bided item to confirm compliance of all specification requirements in bid packet. [ ] 3.04 Equipment not capable of transporting an acceptable number of personnel comfortably (if applicable) may be disqualified. Determination as to this specification will be made by the Fleet Manager and the user department. [ ] 3.05 All standard equipment is to appear on the equipment as listed in the manufacturer’s brochure. [ ] 3.06 All bid pricing will be submitted in even dollars. Any bids submitted in both dollars and cents will automatically be lowered to the next even dollar amount. [ ] 3.07 In the event of erroneous or conflicting bid specifications, it will be the bidder’s responsibility to notify Augusta of such discrepancies. Any equipment provided to Augusta by successful bidder which does not meet Augusta’s requirements due to the above conditions and notification was not made, may be rejected at the discretion of Augusta. [ ] 3.08 Bidder must furnish a completed Bill of Sale; Certificate of Origin and MV1 form (if required). For all title and invoice information, bidder must contact Augusta Fleet Management at 706-821-2894 prior to any equipment or vehicle delivery. [ ] 3.09 All Georgia Department of Motor Vehicle title documentation, odometer verification, and dealer invoicing must be delivered to Fleet Management, 1568-C Broad Street, Augusta, GA 30904 for proper processing. Failure to submit paperwork directly to Fleet Management could delay invoice payment. [ ] 3.10 All vehicles or equipment will be delivered to Augusta Fleet Management with no more than 275 miles logged on the odometer unless otherwise approved prior to delivery by the Fleet Manager. [ ] 3.11 All vehicles or equipment will be delivered to Augusta Fleet Management with no less than 1/4 tank of gasoline or diesel fuel (depending on bided vehicle’s requirements). [ ] 3.12 All equipment must have a data plate attached, listing the equipment make, model and identification number of the unit. [ ] 3.13 Training is to be offered at no cost to Augusta. The successful bidder is required to ensure the opportunity for future placement of Augusta service personnel to attend any local training/instruction, at the dealer’s place of business, for equipment maintenance and repair. Augusta shall have access to review, at no cost, all training aids at the dealership’s place of business, by appointment. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 15 of 21 [ ] 3.14 Dealer must have access to information regarding all specialized tools and equipment needed for the repair of the equipment, if called for by the manufacturer, for review by Augusta service personnel. 4.00 SAFETY AND EMISSION STANDARDS [ ] 4.01 Manufacturer’s standard equipment and all devices necessary to comply with the Federal Motor Vehicle Safety Standards will be included. [ ] 4.02 Vehicles and equipment must comply with all current Federal Emission Standards and applicable Georgia State laws on crankcase, exhaust and fuel emissions. 5.00 WARRANTY [ ] 5.01 Warranty to be the standard manufacturer's warranty as supplied with all equipment sold by manufacturer. [ ] 5.02 Warranty work will be performed at a dealership in the area in which the equipment is assigned. [ ] 5.03 All warranty card(s) are to be delivered to Fleet Management. [ ] 5.04 If any equipment components are substituted or changed after bid is awarded, the manufacturer for the substitution part, must warrant any component deviations with the same or better warranty initiated at the time of the bid. [ ] 5.05 Component change notification must be sent to Fleet Management and the appropriate Augusta Department prior to component change or delivery of the equipment. 6.00 PERFORMANCE STANDARDS [ ] 6.01 Bidders are required to submit, at the time of the bid, a delivery schedule of the equipment based on the bidder’s best knowledge of the conditions and manufacturing dates of the manufacturer. If the delivery cannot be completed on or before the time stipulated it is mutually agreed by and between the successful bidder and Augusta. [ ] 6.01a A delay in delivery would seriously affect the public and the operation of Augusta departments. Should the successful bidder be obstructed or delayed in the work required to be done herewith by changes in the work or by any default, act, or omission of Augusta, or by strikes, fires, acts of God or by the inability to obtain materials, equipment, or labor due to Federal Government restrictions arising out of the defense or war program, then the time of completion shall be extended for such periods as may be agreed upon by Augusta and the successful bidder. [ ] 6.01b If the bidder fails to provide delivery of the unit on or before the date specified by the bidder, and none of the subjects have been addressed in the previous paragraph, Augusta has the right to either cancel the purchase order or charge a per diem penalty, after hearing evidence to the reasons for such delay and making a finding as to the cause of same. 7.00 DELIVERY [ ] 7.01 The equipment delivered to Augusta by the successful bidder will have the dealer preparation service work normally performed by the dealer completed before delivery. [ ] 7.02 Equipment, upon delivery, will be ready for service. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 16 of 21 [ ] 7.03 Cost of delivery must be included in bid. [ ] 7.04 Delivery site of the equipment will be to: Augusta Fleet Management 1568-C Broad Street Augusta, GA 706-821-2894/2892 or as directed by Fleet Management. Successful bidder must contact Fleet Management prior to any delivery. [ ] 7.05 Delivery will be made between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding Augusta’s recognized holidays. 8.00 DEALER ADVERTISEMENT [ ] 8.01 There shall be NO PERMANENT OR TEMPORARY advertisement attached to the vehicle or equipment. It is the dealer’s responsibility to remove any such advertisement prior to delivery of vehicle/equipment and to leave the vehicle/equipment in new condition. [ ] 8.02 Bidder will be required to cover all expenses in removing said advertisement. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 17 of 21 SECTION TWO SPECIFICATIONS FOR: 2018/2019 RIDING SLOPE MOWER, TOUGH CUT, VENTRAC 4500P TYPE (or EQUIVALENT) 1.00 BIDDER INSTRUCTIONS 1.01 For the purpose of continuity and to simplify the review process, a manufacturer’s brand and model may be used as an example for bid quoting. Use of a manufacturer’s brand and model in gathering bid quotations for this does not eliminate consideration of other brands or models from the selection process. It is the intent of Augusta to accept bid quotes from all qualified manufacturer’s then select the best item that meets or exceeds specified requirements. 1.02 Bidders will use the area in parenthesis provided at left margin, a check mark therein will be considered by Augusta as indication that bidders are meeting or exceeding that portion of the specification 1.03 Bidders will list the single unit price offered for each item, if required 1.04 Order quantity of mowers of this type for 2018/2019 model year is estimated at THREE (3) Units State Bidded Model Type: ________________________ Year: ________ 2.00 WARRANTY 2.01 [ ] Warranty – standard equipment warranty shall cover a minimum of one year full coverage on all components and accessories. Bidder will provide two copies of literature with bid submittal. State warranty coverage and length __________________________________________ 3.00 PRICE QUOTATION 3.01 [ ] Bidder will provide guaranteed pricing for a minimum of sixty (60) days Guaranteed price expires: ____________________________________ 4.00 BIDDER’S EXCEPTIONS 4.01 Any deviations of specifications are to be noted by the bidder on a separate sheet, titled “Exceptions Sheet “and the bidder will list the item number and the proposed change to the specification. Bidder shall fully describe every variance, exception and/or deviation. Additional sheets may be used if required. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 18 of 21 EQUIPMENT SPECIFICATIONS Complete unit will be certified by the manufacturer to meet all applicable State and Federal requirements including, but not limited to ANSI, OSHA and DOT, and meet the following specifications. Unit shall include all available standard safety features [ ] 2018/2019 Riding Mower, Tough Cut must be equipped with the following at a minimum: $ __________________________  Type – Riding Mower, Tough Cut  Engine – 30 HP (or greater), gasoline driven, 3600 RPM, 2 cylinder, and liquid cooled engine  Fuel capacity – 6 gallons (Approx)  Electrical – 12 volt, 30 Amp Alternator, 500 CCA, Battery Disconnect Switch, and Circuit Breaker  Steering/transmission – Articulated/Power Steering/All-Wheel Drive  Brakes – Standard Braking System and Electric PTO Clutch with Hand Brake  Belts – shall be industrial grade  Instrument panel – Tachometer, Speedometer, Hour Meter, Engine temp, Fuel level, and Volt Meter  Lights-Headlights and Tail Lights  Tires – All Terrain Tires  Hitch-Standard Rear Receiver Hitch  Seat-Comfort Seat with Cup Holder and Seat Belt  ROPS-Standard 6.00 SPECIALTY ITEMS NEEDED 6.01 [ ] 1 Extra Set of Keys (Should be 3 sets in total) $ __________________________ 6.02 [ ] 1 Each Operator’s Manual and 1 Each Parts and $ __________________________ Service Manual (If Applicable) 6.03 [ ] Delivery Charge $ __________________________ 7.00 OPTIONAL ITEMS/ATTACHMENTS 7.01 [ ] Canopy $ __________________________ 7.02 [ ] Dual Wheel Kit (Front and Rear Tires) $ __________________________ 7.03 [ ] Tough Brush Cut Deck with swivel wheel kit $ __________________________ 7.04 [ ] Category One 3-Point Hitch $ __________________________ 7.05 [ ] Slope Indicator $ __________________________ 7.06 [ ] Arm Rests $ __________________________ Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 19 of 21 7.07 [ ] Turbine Blower Attachment System $ __________________________ 7.08 [ ] Edger System $ __________________________ 7.09 [ ] EZ Front Attachment Mounting System $ __________________________ 7.10 [ ] Heavy Duty Front Fenders $ __________________________ 7.11 [ ] Work Lights mounted on ROPS $ __________________________ 7.12 [ ] Overhead Strobe Light $ __________________________ 7.13 [ ] Backup Alarm System $ __________________________ 7.14 [ ] Tool Box $ __________________________ 8.00 ELECTRICAL CONNECTIONS 8.01 [ ] Installation conformity – mower will have the installed equipment, wiring and connections set up to permit ease of service and operator friendliness 8.02 [ ] Wire – UL approved color-coded wiring will be used that meets or exceeds all state and federal codes and regulations 8.03 [ ] Terminals – UL approved solder-less terminals will be used for all wire connections, taping of connections is not authorized 8.04 [ ] Circuit breakers – all power wires will be connected to UL approved Type 1 automotive reset circuit breakers capable of cycling continuously during over-current situations and providing protection to after-market wiring and equipment 8.05 [ ] Loom – all exposed wiring will be covered by a high temperature convoluted slit loom 8.06 [ ] Grommets – all wiring and looms passing through separate sections of the vehicle, such as the firewall or roof will utilize rubber grommets and will be sealed with a clear silicone to reduce noise and provide weatherproofing 8.07 [ ] Grounding connections – all electrical equipment grounding connections must be separately frame-grounded to eliminate possible electrical malfunctions Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 20 of 21 THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL BIDDER OFFER 2018/2019 Riding Tough Cut Slope Mower YEAR ___________ BRAND ________________ MODEL ___________________ BID PRICE: $____________________________ DELIVERY DATE: ________________________ BID SUBMITTED BY: NAME: _______________________________________________________ COMPANY: ___________________________________________________ ADDRESS: ____________________________________________________ CITY/STATE:___________________________________________________ TELEPHONE: __________________________________________________ FAX: ________________________________ EMAIL:____________________________________ SIGNATURE: ___________________________________________________ By signing this document, the bidder is stating that he is or she is not an employee of Augusta, Georgia. AUGUSTA RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 21 of 21 Local Small Business Goal The Local Small Business Opportunity Program provides for Local Small Business goals to be set on all applicable Augusta, Georgia procurements over $100,000 in value. The Local Small Business goal for this procurement is: 0% As a result of the Local Small Business Goal on this procurement being ZERO, no LSBOP documents are required as a part of the procurement process. However, even when a solicitation does not contain a Local Small Business goal (or the goal is set at zero), each Bidder must negotiate in good faith with each local small business that responds to the Bidder’s solicitation and each local small business that contacts the Bidder on its own accord. All successful bidders are required to collect and maintain all records necessary for Augusta to evaluate the effectiveness of its LSBOP. BLANCHARD EQUIPMENT COMPANY 4266 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 BLANCHARD EQUIPMENT CO. 138 HIGHWAY 80 WEST WAYNESBORO, GA 30830 BLANCHARD EQUIPMENT 525 HIGHWAY 1 BYPASS SOUTH, LOUISVILLE, GA 30434 BURKE TRUCK & TRACTOR COMPANY P. O. BOX 478 706 WEST 6TH STREET WAYNESBORO, GA 30830 J & B TRACTOR COMPANY ATTN: SAM JENKINS 3585 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 POWER TRAC, INC P.O. BOX 539 TAZEWELL, VA 24651 HOWARD BROTHERS EQUIPMENT 6894 BUFORD HIGHWAY NE DORAVILLE, GA 30340 OUTDOOR EQUIPMENT COMPANY ATTN: STEVE DYE 3357 PEACH ORCHARD ROAD AUGUSTA, GA 30906 TRI-STATE PUMP AND CONTROLS 1162 CHASTAIN ROAD LIBERTY, SC 29657 KUT KWICK CORPORATION 1927 NEWCASTLE STREET BRUNSWICK, GA 31520 BORDER EQUIPMENT 2804 WYLDS ROAD AUGUSTA, GA 30909 HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 CRAPS SMALL ENGINE 3212 WAGNER ROAD AIKEN, SC 29801 HARRY’S EQUIPMENT CENTER 239 BOBBY JONES EXPY. MARTINEZ, GA 30907 WALLACE & SON EQUIPMENT CO. 201 GORDON STREET THOMSON, GA 30824 OREC AMERICA, INC 47545 AVANTE DRIVE WIXOM, MI 48393 TAKIYAH DOUSE CENTRAL SERVICES DEPT.-ADM RON CROWDEN CENTRAL SERVICES DEPT-FLEET MAINT KELLY IRVING LSBOP/COMPLIANCE OFFICE BID ITEM #18-292 RIDING SLOPE MOWER-CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID DUE: 10/2/18 @ 11 a.m. BID ITEM #18-292 RIDING SLOPE MOWER -CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION MAILED: 9/6/18 Administrative Services Committee Meeting 2/26/2019 1:05 PM Bid Item #18-304 - 2019 Stormwater Dome Truck & Bid Item #18-292 Slope Mowerrs Department:Central Services Department-Fleet Management Division Presenter:Ron Crowden Caption:Bid Item #18-304: The Storm Water Division of the Engineering Department requests the replacement one F-350 with a F-550 Dome style truck; and Bid Item #18-292: 3 Ventrac slope mowers. Background:The Department is requesting to replace truck asset # 994487, which was a 17 year old Ford F350 model. Truck asset # 994487 had 220,024 miles and 112 documented work orders totaling $36,779. This vehicle was taken out of service due to engine failure. In addition to the Dome Truck, the Stormwater Division would like to replace 3 slope mowers. Asset # 995188 is currently 19 years old, has 1346 hours in service, has had over $62,155 in repairs (Purchased originally for $17,212.00) and 6 of them were completed in 2018. Mower # 203230 is currently 16 years old, has 1051 hours in service, has had over $34,439 in repairs (Purchased originally for $13,798.00) and 9 of them were completed in 2018. Mower # 203231 is currently 16 years old, has 831 hours in service, has had over $42,917 in repairs (Purchased originally for $13,798.00) and 3 of them were completed in 2018. The bid tab sheet for Bid 18-292: Riding Slope Mowers is attached for your review Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fifteen vendors to include five qualifying local vendors. Only two vendors responded with offers on the Invitation to Bid. One of the vendors was disqualified due to an incomplete bid packet. The remaining vendor, Gerald Jones Ford, from Augusta was able to offer the requested product with necessary specifications. Bid 18-304: Truck Dome Style Utility: 2019 Ford F550 – Gerald Jones Ford: $70,456.00 (Augusta, GA); 2019 Ford F550 – West Georgia Hydraulic: $82,189.00/Disqualified (Dallas, GA) The Procurement Department published a competitive bid using the Demand Star application for a Riding Slope Mower. Invitations to bid were sent to fourteen vendors including four local vendors in which only a total of two of them responded. The lowest priced vendor did not meet the requested specifications in the bid. Although the Howard Brothers bid came out higher, one of the deciding factors was the lack of an Edger System as required in item 7.08 of the submitted specifications. The Ventrac 4500P as offered by Howard Brothers Inc. provides an edger system that is needed for street maintenance. The requesting department identified this as a technical requirement to be able to maintain Augusta-Richmond County streets, sidewalks and roadways. The Steiner 450, as offered by the AG-PRO Company, is a 4-Wheel Drive (4WD) model as compared to the Ventrac 4500P offered by Howard Brothers Inc., which is an All-Wheel Drive (AWD) Model. It was requested in the initial submitted bid specifications for an All-Wheel Drive model under item 5.00. The AWD model provides additional traction for safer and more confident handling. This is especially important when the mowers can be used on terrains up to 30 degrees of a slope grade to better assure the safety of county employees. The AWD capability can better provide maximum forward traction during acceleration. It is especially helpful when navigating certain terrain conditions allowing it to confidently move through mud, sand, slippery vegetation and other loose surfaces. Bid 18-292: Riding Slope Mowers: 2019 Ventrac 4500P – Howard-Brothers Equipment: $35,500.94/Complete Package (Duluth, GA); 2019 Steiner 450 – AG-Pro: $31,049.00/Complete Package (Conyers, GA) Financial Impact:One (1) – 2019 Ford F550 Dome Style Service Truck @ $70,456.00 each. The total purchase is $70,456.00 for the Engineering-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04- 1110/54.21110 Bid Item #18-292: Three (3) – 2019 Riding Slope Mowers @ $27,636.14, $30,820.34 with Edger, and $32,316.74 with Blower for a grand total of $90,773.22 for the Engineering-Storm Water Division. The equipment will be purchased with Engineering SPLOST Phase 7 Account (329-04- 1110/54.21110). Alternatives:(1) Approve the request; (2) Do not approve the request (3) Approve the request in part. Recommendation:Approve the purchase of one – Bid Item #18-304 - 2019 Ford F550 Dome Style Service Truck; and Bid Item #18-292 three (3) Ventrac mowers for the Engineering-Storm Water Division. Funds are Available in the Following Accounts: Bid #18-304: Dome Truck:329-04-1110/54.2111 - 217829907/5421111 Bid #18-292: Ventrac Mowers: 329-04- 1110/54.21110 - 217829907/54211110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission From: Sent: lo: Subject: Brian Green < briangreen200g@gmail.com > Monday, February L8,2019 L:21 AM Nancy Morawski [EXTERNAL] request to appear before administartive committe Iam- requesting to appeil before the administrative committee or whichever committee presides over mentalhealth organizations and their guidelines for placing substance abuse patients and or mental health patients backinto the local community. I am requesting thi presence of departmeniheads for Augusta cares, cityAdministrator, license and lnspections, rtanninq and Zoning. I will be inquiring into the placernent of mental !e{th patients by otgaaizations operating in within ou, "o.rrrty. I.e. Serenity Mental health. EoS-------------B Green 706-627-3859 INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOTCLICK sn linft5, open affachments or respond to requests foi information unless you are sure the content issafe.l Administrative Services Committee Meeting 2/26/2019 1:05 PM Brian Green Department: Presenter: Caption:Presentation by Mr. Brian Green regarding mental health organizations and their guidelines for placing substance abuse patients and/or mental health patients back into the local community. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 2/26/2019 1:05 PM HCD_ Code Assistance Rehabilitation Program (CARP) Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). Background:The Homeowner and Emergency Rehabilitation programs has been funded for over 20 years with federal grant funds awarded to the City of Augusta, by the U.S. Department of Housing and Urban Development (HUD), and administered by the Housing and Community Development Department. The programs provide a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for lower income individuals. For many years, the program has functioned under the adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency and to preserve decent affordable owner-occupied housing. However, throughout the years, this program has been enhanced to include: installation/replacement of HVAC, electrical, plumbing, roofing, cabinets, flooring, painting, appliances, decks, etc. ($40,000 max.). Therefore, due to the continued decrease in HUD’s Annual Allocation, HCD has had to revise the program to reduce the cap allowed, and limit the scope of services offered. The newly revised Code Assistance Rehabilitation program (CARP) will continue to provide services that will bring each dwelling into compliance, according to the local codes, and maintain decent and safe housing. The CARP Program will primarily focus on (but not limited to): ADA Compliance accommodations, weatherization deficiencies, emergent HVAC, plumbing, electrical matters, etc. The program parameters would suggest the awarding of a five-year deferred forgivable loan (up to $25,000 max.) that would move to rehabilitate an eligible substandard housing unit according to code. The dwelling must be owner-occupied, a single-family residence and be located within the limits of Augusta Richmond County. Analysis:The approval of the revised program (CARP) will enable more applicants to receive code compliant repairs for their homes. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. HCD’s Housing Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $714,330 (2018 funding) and $675,000 (2019 funding) has been allocated. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 2/26/2019 1:05 PM HCD_GA Rehabilitation Institute: Rehabilitation Partnership Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. Background:The Augusta, GA/HCD Homeowner and Emergency Rehabilitation programs has been funded for over 20 years with f ederal grant funds awarded to the City of Augusta, by the U.S. Department of Housing and Urban Development (HUD), and administered by the Housing and Community Development Department . However, due to the continued decrease in HUD’s Annual Allocation, it has become imperative that HCD seek partnership and leverage opportunities to keep pace with this programs ever growing demand. Thus, through partnership, Georgia Rehabilitation Institute, Inc. seeks to contribute up to $150,000 towards accessible housing features, (being rehabilitated by HCD), for persons with disabilities and seniors. Further, this partnership will add funding to existing HCD funding, thus enabling our reach to expand to a greater number of homes all across Augusta Richmond County. It is our hope that over time, this partnership will increase the accessible housing stock in our community allowing people with disabilities and seniors to age in place. Analysis:The approval of this partnership will enable HCD to assist more applicants with receiving accessible rehabilitated housing features for their homes. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. HCD’s Housing Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $714,330 (2018 funding) and $675,000 (2019 funding) has been allocated. This additional $150,000 will serve as match and leverage funding where necessary. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. Funds are Available in the Following Accounts: 1.Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG) 2.Georgia Rehabilitation Institute, Inc. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, September 25, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-270 Roof Replacement Wallace Branch Library for Augusta, GA – Central Services Department Bid Item #18-271 Main Library Flooring Replacement for Augusta, GA – Central Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference for Bid Item 18-270 will be held on Thursday, September 6, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. A Mandatory Pre Bid Conference for Bid Item 18-271 will be held on Thursday, September 6, 2018 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 11, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 9, 16, 23, 30, 2018 Metro Courier August 9, 2018 OFFICIAL VENDORS Continental Flooring 9319 N 94TH Way Suite 1000 Scottsdale, AZ 85258 Pivotal Retail Group, LLC 889 Franklin Gateway SE Suite 100 Marietta, GA 30067 Cad's Home Improvement Inc. 1711 Morning Dove Cobbtown, GA 30420 United Grounds Maintenance Ser 31 Jay Boy Lane Glennville, GA 30427 Kirkland's Flooring 657 N Belair Rd Evans, GA 30809 Fogels Carpet 2825 Washington Rd, Suite N-1 Augusta, GA 30909 CCS Flooring 811 Laney Walker Augusta, GA 30901 * H&H Concrete 1820 Fairview Ave Augusta, GA 30909 Bonitz Flooring 3719 Benchmark Dr. Augusta, GA 30909 Attachment B Yes Yes Yes Yes Yes Yes Yes Yes Yes E-Verify Number 75232 679282 286430 121232 496836 318495 AFFD.1339871 225579 Addendums 1-3 Yes Non-Compliant Yes Yes Yes Non-Compliant Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Yes Yes Yes Square Ft.8, 700 8, 744 9, 000 10, 000 8, 937 9, 100 9, 778 9, 000 9, 793 Price $3, 500 $21, 860.00 $2,000.00 $21, 300 $2, 066 $2,775.00 $7, 202.00 $2,000.00 $4, 493 Linear/sq. Ft. 8, 700 8, 744 9,000 10, 000 9, 485 9, 100 10, 801/9778 9,000 9, 793 Price $45, 888.00 $42, 758.16 $27,100.00 $70, 032.19 $46, 323.00 $6,014.00 $42, 081.36 $27,100.00 $31, 331.00 Total Bid Price $48, 388.00 $64, 618.16 $29,100.00 $91, 332.19 $48, 389.00 $57, 500.00 $49, 283.36 $29,100.00 $35, 824.00 Total Bid Price $48, 388.00 $64, 618.16 $29,100.00 $91, 332.19 $48, 389.00 $57, 500.00 $49, 283.36 $29,100.00 $35, 824.00 * Local Vendor Option - Highlighted in blue The following vendor submitted a "No Bid" Response: Ram Enterprises / 1519 E. Ann St / Montgomery, AL 36107 Bid Opening Item #18-271 Main Library Flooring Replacement for Augusta, Georgia- Central Services Department-Facilities Maintenance Division Bid Due: Tuesday, October 9, 2018 @ 3:00 p.m. Pricing - Carpet Tiles Removal & Disposal Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 57 Mandatory Pre-Bid/Telephone Conference: 10 Total packages submitted: 9 Total Non-Compliant: 2 Installation LVT Tiles w/Accessories Page 1 of 1 HNH TO: THROUGH: FROM: DATE: SUBJECT: -fr. ff l::llP,":d " e s D ep r"T.:,:*.,", I A lonnie \fimbedy, Deputy Director 276oPetch Orchard Road, Augusta GA 30906 (706) 821-2426 Phone fl06)799-5077 Fax MEMORANDUM ifi5/ Geri Sams, Director, Procurement Departmentlr'4 Mrs. Takiyah Douse, Director, Central Services Department Mr. Lonnie C. Wimberly, Deputy Director - Central Services Department, Facilities Division February 4,2019 Bid ltem #18-271Main Library Flooring Replacement Bids were received on October 9, 2018 for the referenced Bid ltem. Cad's Homelmprovement lnc. of Cobbtown, GA submitted the lowest compliant bid totaling $29,100.00. H&H Concrete of Augusta, GA opted to exercise the Local Vendor Optioiby matching the bid of the lowest non-local bidder. We recommend awarding to ifaft Concrete of Augusta, GA at the bid price of $2g,1OO.OO. Thank you for your assistance in securing these prices and your hard work moving us tothis point. Please do not hesitate to call if you have any questions or need additional clarification. Lonnie Wimberly Takiyah Douse Administrative Services Committee Meeting 2/26/2019 1:05 PM ITB 18-271 Main Library Flooring Replacement Department:Central Services Department - Facilities Maintenance Presenter:Takiyah A. Douse Caption:Motion to approve Bid # 18-271 and award the contract to proceed with the Main Library Flooring Replacement under the Local Vendor Option to H & H Concrete of Augusta, GA in the amount of $29,100.00. Background:The Augusta Public Library System is comprised of the Headquarters Library on Greene Street and five branches scattered throughout the greater Augusta, Georgia area. The Headquarters Library opened in 2010 across the street from the previous main branch location, currently the Office of the Public Defender – Willie Mays Building. In its new location, the number of patrons using the Main Library has increased tremendously. Due to the high volume of traffic at the circulation desk, in the meeting room and corridors the carpet tiles are worn and needs replacing. Analysis:Several bids were received for the referenced bid on October 9, 2018. H & H Concrete of Augusta, GA accepted the Local Vendor Option and submitted the lowest compliant bid in the amount of $29,100.00. Financial Impact:Nine bids were received for the referenced bid on October 9, 2018. H & H Concrete of Augusta, GA accepted the Local Vendor Option in the amount of $29,100.00 and was deemed as the the lowest most responsive bid. Alternatives:1. Award the contract for the Main Library Flooring Replacement to H & H Concrete of Augusta, GA in the amount of $29,100.00. 2. Do not award. Recommendation: Award the contract for the Main Library Flooring Replacement to CAD’s Home Improvement, Inc. Cobbtown, GA in the amount of $29,100.00. Funds are Available in the Following Accounts: Funds are available in account: 272-06-5110. REVIEWED AND APPROVED BY: JAMES POINTE GATEWAY PROJECT James Brown Boulevard Lot Constraints James Brown Blvd. Planting Strip 10’ Parking (45°) 18’ Driving Aisle 19’ Front Setback 15’/30’ House 72’/57’ Rear Setback 25’ Administrative Services Committee Meeting 2/26/2019 1:05 PM James Brown Boulevard Townhomes__Concept Design Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a professional contract agreement with J&B Construction for concept design of townhomes on the east side of James Brown Boulevard (between Adams Street and Hopkins Street). Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This project site includes eight (8) contiguous lots on the east side of James Brown Boulevard between Adams Street and Hopkins Street. All these lots are currently held by the Augusta, Georgia Land Bank Authority. See attachment for lot locations. This contract includes the conceptual site design of attached townhomes, with building footprints, parking options and stormwater retention options. It also includes graphics of elevations which may be used for future promotion to interested developers and assist with budgeting during pre-development. The contract is to a Laney Walker/Bethlehem Procured Developer who will partner with a local architect. J&B has successfully completed construction with Housing and Community Development in the past, has shown knowledge of the urban renewal process and can provide the project with value added constructability expertise. Attached: Contract with J&B Construction and Services, Inc. for $6,600.00 (copy to form) Analysis:The approval of the contract will allow for pre-development activities on this site to begin. Financial Impact:Laney Walker/Bethlehem Project Bond Funding is the source to complete this activity. Once the concept design is complete, HCD will move to formulate elevations/plans/specifications for the purpose of moving towards solicitation of bid. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to enter into a professional contract agreement with J&B Construction for concept design of townhomes on the east side of James Brown Boulevard (between Adams Street and Hopkins Street). Funds are Available in the Following Accounts: Laney Walker Bethlehem Revitalization Project Bond Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission MEMORANDUM OF UNDERSTANDING _____________, 2019 Job Training Toolbox Grant Program This Memorandum of Understanding is for the purpose of establishing an agreement between Augusta Technical College, acting as the agent and facilitator that provides job training and the City of Augusta’ Housing and Community Development (HCD) Department that is providing a Job Training grant of $500 (five hundred) dollars to be awarded to income-eligible students who are pursuing careers in the trade industries for tools or books pertaining to their training, as part of the Job Training Toolbox Grant Program (heretofore known as the “Project.”) PROJECT DESCRIPTION The “Project” is intended to provide income-eligible students of Augusta Technical College a grant to help pay for books or tools associated with their particular trade. As Augusta Technical College is the foremost local technical college, Augusta Housing and Community Development has identified a number of Augusta Technical College’s curriculums that are related to different trade industries which are careers being pursued by Augusta/Richmond County students. This grant program would be offered to eligible students in these programs (see Project Activities #2 below). GRANT FUNDS Funding for this Project has been approved by the Augusta-Richmond County Commission and the U.S. Department of Housing and Urban Development (HUD) as part of the funding budget established for Economic Development Workforce Development activities. Augusta Housing and Community Development projects that as many as 140 grants will be made to students who live in Augusta-Richmond County. PROJECT ACTIVITIES Augusta Technical College and HCD agree to jointly administer the “Project” as follows: HCD, with Augusta Technical College support shall: 1. Comply with the Community Development Block Grant regulations as set forth at 24 CFR Part 570. 2. AHCD and Augusta Technical College will identify existing programs that are related to and perceived as “trade careers” to include: Automotive, Aviation, Plumbing, Electrical, HVAC, CNC/ Machinist, Industrial Mechanical, Cosmetology, Barber, Welding, Basic Law Enforcement, and Carpentry 3. Augusta Technical College will assist HCD with the marketing, promotion and advertisement of this program to students of the listed trade programs Memorandum of Understanding Job Training Toolbox Grant Program _____________, 2019 Page 2 4. Students apply directly for the grant to HCD through its Neighborly web grant portal. Augusta Technical College shall not be responsible for any administrative services related to students applying for these grants. 5. HCD will contact the recipients of the grant for updates on their career progress within six months of receiving the reimbursement grant 6. Augusta Technical College is aware and agrees that a student can receive only one awarded grant during a calendar year 7. Augusta Technical College will offer no guarantees or assurances to students about the eligibility or availability of funds through this Project. All aspects of application and eligibility for award shall remain the sole responsibility of HCD. 8. The City of Augusta’s Housing and Community Development Department shall report to the U.S. Department of Housing and Urban Development statistics on the number of students who apply and/or are awarded the $500 Toolbox Job Training Grant. In Witness Whereof, the parties have set their hands and seals as of the date first written above. Attest: By: Hardie Davis Date: _________________ As Its Mayor ____________________ By: Janice Allen Jackson Date: _________________ As Its Administrator ____________________ By: Hawthorne Welcher, Jr. Director Date: _________________ AHCD ____________________ Approved as to Form by: ________________ Date: _________________ Andrew G. MacKenzie General Counsel By: Terry Elam, Augusta Technical College President Date: _________________ ________________________ Administrative Services Committee Meeting 2/26/2019 1:05 PM Job Training Toolbox Grant Program Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). Background:Towards the end of 2018, HCD proposed to sponsor a Toolbox job training grant for students who were studying for careers in different job trades. Through the Department’s research, local unions (Plumbing, Electrical and Carpentry) as well as a number of certified programs at Augusta Tech were identified as job training opportunities. This Job Training Toolbox program would be available for those students who live in Augusta- Richmond County studying for these careers. Similar CDBG programs from other States were identified and verified as eligible with Augusta’s HUD representative. The HCD program would utilize existing job trade training programs offered at Augusta Tech in collaboration with job training offered at local unions located in Augusta-Richmond County. The grant would be offered as a reimbursement of up to $500 dollars for all tools or training books and manuals required for the student’s course of study. Trade courses of study would include: Automotive, Aviation, Plumbing, Electrical, HVAC, CNC/ Machinist, Industrial Mechanical, Cosmetology, Barber, Welding, Basic Law Enforcement, and Carpentry. An eligible student could receive one grant reimbursement during one calendar year and depending on available funds apply for the reimbursement in the following years during their ongoing course of study. Students would apply directly to HCD through our Neighborly grant portal and the students would be reimbursed directly from allocated HCD CDBG funds. HCD would request an update on the student recipient’s progress once a year. Economic Development and Workforce Development programs are eligible activities within CDBG protocol. The program currently has sixty five (65) individuals who attend Augusta Tech and have expressed interest in applying for this grant. Analysis:This grant would be financially helpful especially to new students pursuing trade related careers to help defray early career costs for textbooks, manuals and trade related tools. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. HCD’s Redevelopment Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $70,000/year was allocated to make these reimbursement grants. Alternatives:Do not approve HCD's Memorandum of Agreement (ask) with Augusta Tech. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG), Economic Development and Workforce Development Eligible Activity funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) ---J- Administrative Services Committee Engineering Services Committee Finance Committee Contact Information for Individual/Presenter Making the Request: Name:1ff,/.q.,vl *tclL Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the Agenda: Commission Public Safety Committee Public Services Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting 2" 2l!- @ Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. AMENDED RESOLUTION AMENDED RESOLUTION RESTATING THE AUTHORIZATION OF THE AUGUSTARICHMOND COUNTY LAND BANK AUTHORIry; CREATING A NEW COMPOSITION OF THE LAND BANK BOARD WHICH SHALL BE SELECTED BY THE AUGUSTARICHMOND COUNry COMMISSION FROM AMONG ITS MEMBERSHIP; PROVIDING A TERM FOR SAID MEMBERS; PROVIDING FOR RELATED MATTERS; PROVIDING AN EFFECTIVE DATE; TO REPEAL CONFLICTING RESOLUTIONS; AND FOR OTHER PURPOSES. WHEREAS, O.C.G.A. S 48-1-100, et seq. of the Official Code of Georgia, provides that upon adoption of a Resolution by a consolidated government a Land Bank Authority may be established to be a public body corporate and politic with the power to sue and be sued, to accept and issue deeds in its name, and to have other powers necessary and incidental to, carry out the purposes of such Land Bank Authorities; and WHEREAS said Land Bank has been established by an enabling Resolution as adopted by the Augusta Richmond County Commission on July 16, 1 997 and readopted on September 6, 2005; amended on August 7 ,2007 and later amended on February 19,2015 to continue in existence in accordance with the provisions of O.C.G.A. S 484-100 et seq.; and WHEREAS O.C.G.A. S 484-103 allows the Land Bank Board to consist of an odd number of board members and be not less than five board members or more than 11 board members to be appointed by the governing authority of the consolidated government; NOW THEREFORE BE IT RESOLVED BY THE AUGUSTA RICHMOND COUNry COMMISSION AS FOLLOWS: . Article lV, Section 4.01. Board Composition, of said Resolution as adopted July 16, 1997 and readopted on September 6, 2005; amended on August 7, 2007 and later amended on February 19, 2015 to continue in existence in accordance with the provisions of O.C.G.A. S 48-4-100 et seq., is deleted in its entirety there from and said section 4.01 is hereby amended and restated to read: Section 1, Section 4.01. Board Composition. The Land Bank shall be governed by a Board of Directors that shall be appointed within ninety (90) calendar days of the Effective Date. Each member shall serve at the pleasure of his/her appointing entity and shall serve without compensation, The members shall be residents of Augusta, Georgia and may be employees of Augusta, Georgia. The Board shall consist of the following members: (a) Three (3) membe(s) appointed by Augusta, Georgia for an initial term of two (2) years; (b) Two (2) membe(s) appointed by Augusta, Georgia for an initial term of three (3) years; (c) Two (2) member appointed by Augusta, Georgia for an initial term of four (4) years. Section 2. Duly adopted by the Augusta-Richmond County Commission this _ day of Augusta-Richmond County Commission By: As its: Attest: Clerk of Commission RESOLUTION OF AUGUSTA, GEORGIA APPOINTING 7 (SEVEN) MEMBERS OF THE AUGUSTA, GEORGIA LAND BANK AUTHORITY WHEREAS the Augusta, Georgia Land Bank Authority (hereinafter "Land Bank") was created on July 16, 1997, pursuant to Section 484-61 of the Official Code of Georgia Annotated by Resolution of Augusta, Georgia; WHEREAS Section 48-4-100 et seg. of the Official Code of Georgia Annotated (hereinafter the "Land Bank Act") authorizes any Georgia Land Bank Authority created prior to July 1, 2012,1o continue in existence in accordance with the provisions of the Land Bank Act upon the unanimous consent of the Board members, and contingent upon the appointment of at least one additional Board member; WHEREAS on December 4,2014, in accordance with Section 48-4-104(j)of the Land Bank Act the Board of Directors of the Land Bank unanimously resolved to continue in existence according to the provisions of the Land Bank Act contingent upon the appointment of at least one additional Board member so that there are an odd number of Board members; WHEREAS on February 19,2015, the Augusta Commission approved the Amendment pursuant to O.C.G.A. g 48- 4-100 et seq. and amended the Land Bank Board to add an additional member, creating a five (5) member board; WHEREAS the Land Bank Board has proposed, in accordance with O.C.G.A. S 484-103, to amend the Board Composition and the Augusta Commission approved the amendment on _ ,201g; Now therefore, be it resolved, pursuant to Section 48-4-103 of the Land Bank Act, that Augusta, Georgia hereby nominates and approves the following individual(s) to serve as membe(s) of the Board of Directors of the Land Bank: Tax Commissioner of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of four (4) years; and Director of Planning and Development of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of three (3) years; and Administrator of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of three (3) years; and Tax Assessor of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of two (2) years. Atlarge Member is hereby appointed for an initial term of two (2) years. Michael Heron is hereby appointed to serve the initialterm. At-large Member is hereby appointed for an initial term of two (2) years, Lauren Dallas is hereby appointed to serve the initialterm. At-large Member is hereby appointed for an initial term of four (4) years. Karen Gordon is hereby appointed to serve the initialterm. This Resolution shall take effect immediately upon adoption. This _ day of _, _r Augusta, a Georgia Georgia public body corporate Attest: Its Clerk By: Its Mayor Administrative Services Committee Meeting 2/26/2019 1:05 PM Land Bank Authority Composition. Department: Presenter:Mr. Steven Kendrick Caption:Augusta, Georgia Land Bank Authority Composition. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 2ll2l\0lg ATTENDANCE: Present: Hons. Sias, chairman; clarke, Vice chairman; Davis and Few, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Motion to approve an annual bid for Environmental Services Department, Item Utilities Department and Recreation and Parks Department. The items Action: require Commission approval due to the fact that purchases on the Rescheduled individual purchase orders will exceed $25,000.00 per order. 2. Award the contract to furnish and install furnishings for the Maxwell Item Library Renovation project to the low bidder, PMC Commercial Interiors Action: Inc. of Greenville, SC, in the amount of $124,802.36. (ITB 18-275) Rescheduled Motions f#:"' Motion rext Motions f#:" Motion rext Motion to refer this Defer item to the next Commissioner committee meeting. Mary Davis Motion Passes 4-0. seconded By f.'.iil Commissioner Johnny Few Passes MotionSeconded By Result Commissioner Johnny Few Passes Motion to refer this item to the next committee meeting. Motion Passes 4-0. Made By Made By Commissioner Mary DavisDefer 3. The Utilities Department - Gordon Division requests the purchase of one Item new Trailer Hydro Excavator from Jet-Vac Equipment.(ITB 18-307) Action: Rescheduled Motions f#:" Motion rext Made By Seconded By HXil Motion to refer this Defer item to the next Commissioner Commissioner r committee meeting. Mary Davis ;h""; F;;-- Passes Motion Passes 4-0. 4. Motion to provide the Mayor authorization to sign the CHIP Grant Item Homeowner Rehab Conflict of Interest Certifications (4). Action: Rescheduled Motions Motion rr r!___m r * r Motioniil;- Motion Text Made By Seconded By nesutt Motion to refer this Defer ,]:- a the next Commissioner Commissioner passes committee meeting. Mary Davis Johnny Few r Motion Passes 4-0. 5. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide HOME funding to assist two (2) low to Action: moderate income homebuyers with gap financing, downpayment and Rescheduled closing costs to purchase homes. Motions f#:" Motion Text Made By Seconded By ff.Xil Motion to refer this Defer item to the next Commissioner Commissioner Dcommittee meeting. Mary Davis J"h""t F; Passes Motion Passes 4-0. 6. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide funding to assist one (1) low to moderate Action: income homebuyer with down-payment assistance to purchase a home. Rescheduled Motions Motion Motion Text Made By seconded By MotionTYPe Result Motion to refer this Defer item to the next Commissioner Commissioner .l committee meeting. Mary Davis ;h";; F;; Passes Motion Passes 4-0. 7. Motion to approve Bid # 18-271and award the contract to proceed with the Item Main Library Flooring Replacement under the Local Vendor Option to H & Action: H Concrete of Augusta, GA in the amount of $29,100.00. Rescheduled Motions Motion f,r-4:^- ,T!^_-1 rr_,r h Motion;"""" Motion Text Made By Seconded By :'f'YPe - ---- -J Result Motion to refer this Defer item to the next Commissioner Commissioner - committee meeting. Mary Davis J"h;;;F;;- Passes Motion Passes 4-0. 8. Motion to approve bid to award the contract for Webster Detention Center Item Building Automation System Upgrades to Trane of Augusta, GA, in the Action: amount of $228,395.00. Bid Item 18-316. Rescheduled Motions Motion rf,. a:^_ ,Tt-__r rr r h Motion ="""" Motion Text Made By Seconded By ResuttIype Motion to refer this DeferitemtothenextCommissionerCommissionercomminee meeting. Mary Davis ;h";; F; Passes Motion Passes 4-0. 9. Motion to approve the minutes of the Administrative Services Committee Item held on January 29,2019. Action: Rescheduled Motions Motion a:^_ m-__1 r r Motion- ----- Motion Text Made By Seconded By Resuttr ype Motion to refer this Defer item to the next Commissioner Commissioner xcommittee meeting. Mary Davis J"h;;; F;;-^ Passes Motion Passes 4-0. 10. Motion to Approve Amendment to the Probation Services Order so as to ltem allow for the Commission to enter into a private probation services Action: contract for misdemeanor probation cases. Rescheduled Motions Motion Motion; ----- Motion Text Made By Seconded By Resutttype Motion to refer this Defer item to the next Commissioner Commissioner -.1 committee meeting. Mary Davis ;hrd F; Passes Motion Passes 4-0. www.augustaga.gov Administrative Services Committee Meeting 2/26/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on February 12, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 2/26/2019 1:05 PM Relocation of the Housing & Community Development Department Department:Central Services Department - Facilities Maintenance Division Presenter:Takiyah A. Douse Caption:Approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Background:The June 2017 fire at 510 Fenwick Street forced the relocation of the DFCS. Due to a state wide initiative outlining new space requirements, it has been deemed unnecessary to occupy the entire 83,834 square foot facility, as done in the past. Thus leaving the original brick portion of the property (est. 20,000 sq. ft.) vacant for future use. The Housing & Community Development Department has occupied 925 Laney Walker Blvd since December 2006, currently paying $9,783.83 monthly for a nine month lease term – scheduled to expire September 30, 2019. The former ANIC Building was sold in October 2018 and new lease terms were negotiated with IFeelgood, LLC. This department currently houses up to 25 employees, spread over approximately 5,870 square feet on the second and third floor (partially). Analysis:Relocating HCD will further solidify their commitment to homeownership, save taxpayer dollars in the long run, offer additional space for expanded programing not currently afforded at 925 Laney Walker Blvd. and will occupy space otherwise vacant. As a result of the fire the facility has received new carpet, new HVAC system components, and new paint. HCD is expected to use 12k-15k sqft due to the current configuration of the facility and existing storage space allocations. Financial Impact:The relocation budget is estimated not to exceed $275,000 including information technology connectivity needs, cosmetic upgrades, minimal fixture replacements, furniture, landscaping, security enhancements and but not limited to signage. Project to be funded from SPLOST 7 Existing Facility Upgrades. Alternatives:Do not approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Recommendation:Approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Funds are Available in the Following Accounts: SPLOST 7 Existing Facility Upgrades REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 2/26/2019 1:05 PM RFQ #18-169__Real Estate Brokerage Services for Laney Walker/Bethlehem Revitalization Project Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr. and/or HCD Staff Caption:Request Approval of RFQ Item 18-169 – Real Estate Brokerage Services for the Laney Walker/Bethlehem Revitalization Project to Sherman and Hemstreet on behalf of Housing and Community Development Department (HCD). Background:Augusta, GA and the Augusta Housing and Community Development Department (HCD) is continuing to leading an urban transformation initiative called the Laney Walker/Bethlehem Revitalization Project. As a part of this project, many new homes are continuing to be developed in the downtown area providing a new and innovative living experience for people of all incomes. These homes will provide housing for low to moderate/mixed income families/individuals, and will include both single, multi-family and mixed used developmental concepts. The purpose of this RFQ was to select an established Georgia Licensed Broker Real Estate firm who has an active Homes Division to market and sell the homes that are built or renovated through this project. The selected firm will become a partner on this project, work with the LW/B procured developers, HCD staff, and various other partners. It is also possible (through addendum) that this developer will be asked to assist in commercial/retail efforts where (if) permissible. The focus area is the Historic Laney Walker/Bethlehem, which includes nine (9) nodes of development. The RFQ states that the selected firm (Sherman and Hemstreet) will sign a one year commitment, with four (4) one year optional renewal periods at the option of Augusta, GA. Analysis:This approval would allow HCD to engage a licensed Georgia Real Estate Brokerage Firm to successfully price, market and sell property/assets in the Laney Walker/Bethlehem Revitalization area. Financial Impact:Laney Walker/Bethlehem Project Bond Funding is the source to complete this partnership • A fee of 6% (of the gross sales) shall be paid as a brokerage commission, Alternatives:Do not approve HCD's Request Recommendation:Request Approval of RFQ Item 18-169 – Real Estate Brokerage Services for the Laney Walker/Bethlehem Revitalization Project to Sherman and Hemstreet on behalf of Housing and Community Development Department (HCD). Funds are Available in the Following Accounts: Laney Walker/Bethlehem Revitalization Project Bond Funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Canr- C. ElnowN, Jn. CHIEF JUDGE, SI,PEBIOE COURT AUGUSTA JUDICIAL CIRCUIT 736 Ja-ee Brown Blvd., Suite 42Og Augueta, Georgia 3@Ol-297 4 lblephone: 7 06-821-2A47 Far:7O6-7274476 January 14,2019 The Honorable Dennis Williams ChaimrarU Public Safety Committee Augusta-Richmond County Commission 2590 Richmond Hill Road August4 GA 30906 The Honorable Brandon Garrett Vice Chairman, Public Safety Committee Augusta-Richmond County Commission 4313 ForestRoad Hephzibah, GA 30815 The Honorable Johnny F. Few Public Safety Committee Augusta-Richmond County Commission 3035 Sprucewood Drive Augusta" GA 30906 The Honorable Sammie Sias Public Safety Committee Augusta-Richmond County Commission 3839 Crest Drive Hephzibah, GA 30815 Re: 401 Walton Way Dear Commissioners: At the last meeting of the Evaluation Committee, Mr. Rick Acree requested that I provide to him the scope of the requirements for renovations to 401 Walton Way foiJuvenile Trainingand Justice. They are as follows: Rrcnuoro, Cor.rrtvrsrA alrp Bunrg Courrnes Public Safety Committee Page2 January 14,2019 t. 2. 3. 4. 5. The four courtrooms should be prepared to conduct court, training, forums,performances, ceremonies, and seminars. The appropriate audio iisuat -i lf equipmentshould be included. t l*g" conference room for regular meetings wittr DFCS, RCCSS and DJJ leadership.A large conference ro-om with a targe table and capacity for storage cabinet and l5additional chairs for families and service providers thaicome on . u week for panelreviews. A large waiting area for families and children. A secured playroom for small children to play while families are being reviewed andprocessed. 6. Copy room, file storage, supply cabinets.7. Four rooms for tutoring and mentoring students with computer capacity.8. Parent training rooms. ?: 11gt9rp therapy rooms with 16 student capacity with office space for therapists10. MST therapists oflice space. I l. Office space for 4 judicial assistants. 12. Office for Court Adminishator. 13. Office for staffattorney and assistant. I 4. Four judges chambers. 15. Two visiting judges chambers. 16. Panel coordinator offrce and file storage room. 17. Panel assistant office and file storage area. 18. Intake and Reception window 19. Data entry admin office. 20. CHINS Coordinator/Education Specialist office. 21. CHINS assistant office. 22. cante,en where folks can have breakfast, runch and snacks. 23. Clerk's office and file storage. 24.DJJ office and areas for HITS team probation office. 25. DFCS office for case managers and intake space.26'Lamdry mat area with washers and dryers large enough to do laundry and to teach howto do it. 27. Computer lab. 28. A closet area to store clothing for children in need. 29. A eareer lab to teach cosmetology/home economics. 30. A career center for college and vocational materials. 31. A male/female dorm area for emergency temporary placement of runaways.32. Secure parking forjudges; and, 33. Fencing and landscaping. Public Safety Committee Page 3 January 14,2019 There is some urgency to our getting into this facility to address the challenges we are lacing with meeting the needs ofjuveniles in this community. There is a growing "-or""rn no* for their safety, protection and training. Among the challenges are 6 pending jur*ite murder cases, approximately 450 children in foster care,3l8 truancy cas"s made in 20tt,2386 criminal charges against juveniles in 2018 and unreported missing children becoming victims of sextraffrcking. Please place me on your agenda to address these requests. With kind regards,I remain, Sincerely, b-l*L.6-^X. CarlC. Brown, Jr. U \ CCB JR/kdccc: RFQ 18-217 Evaluation Committee: Nancy M. Williams Takiyah A. Douse Rick Acree The Honorable Amanda N. Heath Maurice D. Powell Geri A. Sams The Honorable Lena J. Bonner Janice Allen Jackson James M. Hull Christopher Booker Dan Troutman Mark Capers John B. Long Lena Bonner From: Kelly Campbell Sent Friday, February08,2019 3:19 PM To: Mayor Davis; Mayor Hardie Davis, Jr.; Commissioner William Fennoy; Commissioner Ben Hasan; Commissioner Dennis Williams; Commissioner Sean Frantom; Commissioner Mary Davis; Commissioner Brandon Garrett Commissioner Sammie Sias; Commissioner Marion Williams; Commissioner Johnny FeW Commissioner John E. Clarke; Janice Allen Jackson Cc Lena Bonne[ Jack Long; James M. Hull; Chris Booker; Dan Troutman; Mark Capers Subject Juvenile CourtAttachments: SKM-354e19020813200.pdf 2-8-2019 Dear Honorable Mayor, Commissioners, and Administrator: Please see the attached docume,lrtation. This transpired in Court this week. Again, we are begging and fighting forresources, personnel and the 401 Walton Way facility. This mother does not want this to happen to another child. Please place me on the next agenda of the Public Safety Committee meeting. Respectfully, Carl C. Brown, Jr. Kelly D. Campbell Judicial Assistant to The Honorable Carl C. Brown, Jr. Chief Judge Superior Court Augusta Judicial Circuit Augusta-Richmond County Judicial Center John H. Ruffin, Jr. Courthouse 735 James Brown Boulevard, Suite 4203 August4 GA 30901-2974 706.821.2347 706.721.4476 fax kcampbell@aueustaqa. eov This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your syslem. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of lhe information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of lhe author and do not necessarily represent those of the City of Augusta. 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AED: t 04.1 (r>a9 EH',o<ir E$ kai-(nEfrE3;F.HEirj ffl E#Fltt' z EorlzIE'z,) 7 b Rn B F iar8 E=E iAZEi H" CESi H 2gAE6 H 3BEE d E012 Ert a EFiI 8FH gF$EE E IEE up ,AHEH Ii Ig€EE00 +Hri.f E$E.(Do ct'G{ o-E'-ET 8FFH EOc,, vie6 k F'q F,Eg g EB Et- 1 .3-l B o (')or)oooooECEU '5FITd-F StrJN Flt.t, Io.io o \1oa,Et} ?Dotr 'r*it[i#i;i" o-lz -**EETe€DaU. qJ T,J{{{t9 ul NrSg\\rba ur \ltFE\DtrHC,\ p 3'uEe6 10I6JUL -5 PH 2:01 ' ti,*,iU ; di';'i v; i"t" o EFrl ID7gzL7 EP ;H) l,o.6'Bo ltEr' |t"o..t a I,qf Nr Er ET a, o.ot oH) EEE |"i'i- El339i HIEd d'i EHEg6t 9Z ex > ooFr CD Uo btt o.D t, o5(! b.)oN)o INDICTMENT IN TIIE SI,JPERIOR COT'RT OF RICHMOI{D CO{JNTY STATE OF GEORGIA TtrE GRANI) JURORS, selccte4 chssen and sworn for the County of Richmond, to-wit: I, MICHELI.E MORA WEIDMAN, FOREPERSON 2. CRYSTAI,LORRAIM HILLMANffiaffiQ 5. JOVON IRVIN YEI.DELL 6, SIDNBY KEMH CAWTI{ON 7. HOWARD WAY'T.IE OSBORNE 8. CI{ARLES ROBERT RODGERS Qiffi€l e-' 12. S}TAVELLA YVETTE TAYLOR 13. CORA MOODY HOLT 14. TRACEY EATON 15. DEBRAJEAN KEFTER 16. VICKIE DEA}.TN PERKINS 17. ZEVELYN H. MCCLADDIE 18. DWAYNE PATRICK SPARKS :I9. ORI.A}IDOS DEMOND ALI BELLq 2I. PHAEDRA L. BING 22. ornnrcK RY-KEEM TIIURMoND 23. WILLIAM FINDTEY PAGE,IV in the narne tmd behalf of the citizens of Georyia, charge and accuse DERRICK VARQUISE KNIGET, MARQIITS OVERTON AND DAMIENJEROME BARNES with the offense of MUBDEB,($f6-5-1(a) f,or that the said accuse4 in the County of Richmond and Shtc of Georgig oatbe l3th day ofApril,2016, did unlaufirllyandwithmaliceaforetroughtcause the death of James Cortez Pixley, a human beiog by shooting James Cortez Pixley, contary to the laws of said State; tbe good ordcr, peaoe and digdty thereof. sEcoNr, couNT The Grand Jurors aforesai4 pbosen and swom for the County of Richmond in the naure and on behalf of the citizens of Georgia, fir&er charge and accuse DERRICI( VARQIIISE KNIGHT' MARQT IS OVERTON AND DAMIEN JEROME BAnNES with the offense of MLIRDER ($ICs-l(cD for that the said accused, in the County of Richmoad and Statc of Georyia, on the l3th dayofApril,20l6, did while in the comrnission ofthe felonyofAggravatedAssault, carrsethedeath of James brtezPixley, a human being, by shooting James Coiez Pixley with a certain handgun, a deadly weapon, contary to the laws of said State, the good order, peace and dignity thereof. TIIIRD COUNT The Grand Jurors aforcsaid, chosen and swom for the Coun$ of Richmond in the name and on behalf of the citizens of Georgi4 furttrer charge and accuso MARQUIS OVERTON AND DAMIEN JEROME BARNES with the offense of POSSESSION OF A FIREARM DURING TIIE COMMISSION OF A CRIME ($16-11-106) for rhat the said aocused, in the county of Richmond and State of Creoryia, on tho l3th day of April, 2016, did have on their person a firearm, to-wit: a certain handgun, during the commission of a crirne, to-wit: Mruder, said cri$e involving the person of Jarnes Cortez Pixley, and which crime was a fclony, contrary to lhe laws of said Sate, the good order, peace and dignity drormf. FOURTE COI'NT The Graud Jurors aforesaid, chosen and swom for the County of Richmond in the name and orr behalf ofthe citizens of Georgia" firrthsr charge and aocuse DERRICK VARQIIISE tr(NIGIIT, MARQUIS OVERTON AND DAMIEN JEROME BARNES with the offense of ARMEI) ROBBERY ($t6-841) for that the said accused, in &e County of Riqhmond and State of Georgia, on the 13ft day of April, 2016, wift inrcnt to commit theft, did ta&e Marijuana the property of Tyrez Pixley, Aom the immcdiate presence of Tpez Pixley, by use of a certain handgun, an offensive weaPolt, contrary to the laws of said State, the good order, peacc and diguty thereof. trIFTH C'OUNT The Grand Jurols aforesai4 chosen and sworn for the County of Richrnord in the name and on behalf of the citizcns of Georgia, further charge and accusc DERRICK VARQUISE I(hIIGIIT, MARQIIIS OVERTON AND DAMIF'N JEROME BARI{ES with rhe offense of AGGRAVATED ASSAULT Gf6-$21) for rhat the said accused, in the County of Richrnond and State of Georgia, on lhe l3th day of April, 2016, did make an assault upon the person of Tyrez Pixley, witha certain handgun, adeadlyweapon, by shootingatTyrez Pixley, coubarytothe lawsof said State, the good order, peace and dignity thereof. SIXTH COI'NT Thc Graud Jurors aforesaid, chosen and swom for the County of Richmond in the name and on behalf of the citizens of Georgia, finther charge and accuse MARQUIS OVERTON AND DAMIEN JEROME BARNES with the offense of POSSESSION OF A FIREARM DURING THE COMMISSION OF A CTIME ($15-1f-10O for that the said aeused, in the Couoty of Richmond and State of Georgia, on the l3th day of April, 2016, did have on their Person a firearm, to-wit: acqttinhandgun, during the commission ofcrimes, to-wit: Armcd Robbery and Aggravated Assaulg said crimes involvingthe person of TpezPixley, and each crime beiagafclony, conuaq/ to the laws of said State, the good order, peace and dignity thereof. SEVENTH COUNT The Grand Jurors aforesai4 chosen and swom for the County of fuchmond in the name and on behalf of the citizens of Georgia, further charge and accuse DERRICK VARQUISE KNIGHT' MARQUIS OVERTON AllD DAMTEN JEROME BARNES with the offense of AGGRAVATED ASSAULT ($1G5rI) forthat 0re saidaccused, intheCounty ofRichmond and State of Gcorgia, on the l3th day of April, 2016, did make an assault upon the person of Denick Knight, Jr., with a ccrlain trandgun, a deadly weapon, by causing Derrick K"ight, Jr. to be present during anexchangeofgunfire involving DamienJerome Barncs, Derick Varquise Knight, Marquis Overton, Tyrez Pixley and Jame s C;ortez Pixley which resulted in Derrick K:dgbt, Jr. being placed in reasonable apprehension of immediately receiving bodily injury, contrary to the laws of said State, the good order, peaer and diguity tbereof. EIGHTH COI.]NT The Grand Jurors aforesaid, cbosen and sworn for tlre County of Richmond in the name and on behalf of the citizens of Georgia, further charge and accuse DERRICK VARQIIISE tr(NIGHT, MARQUIS OVEBTON AND DAMIEN JEROME BARNES with the offense ofCRITELTY TO CHILDREN IN THE FIRST DEGREE ($16-S-?0(b)) for that the said accused, in the County of Richmond and State of Georgia, on lhe l3rh day of Aprit, 2016, did maliciously cause Dqtick Knight, Jr., a child undtr the age of eighleen (18) years, cruel and exoessive mental pain by taking Denick Knighq Jr. to Bellemeade Drive at Hardwick Court for the purpose of obtaining marijuana, by causinghim to witnessthemuderoflames CortezPixley andtheanned rolbqy and aggravared assault of Tyrez Pixley and by causing him to be present in a vehicle uihich $,as struck by rnultiple projectiles, contrary to the laws of said State, the good order, peace and digmty thereof, MNTII COUNT The Grand Jurors aforesaid, chosen and sworn for the Counry of Richmond in the name and on behalf of the citizens of Georgi4 further charge and accuse MARQUIS OVERTON AND I}AMIEN JEROME BARNES wilh the offense of POS$ESSION OF A FIREARM DURING THE COMMI$SION Of A CRIME ($15-11-106) for thal the said.accrsed, in the Corurty of Rich,rnond arrd State of Georgia, on the I 3th day of April, 2016, did have on their person a firearm, to-wit: a certain handgun, during the commission of crimes, to-wil: Aggravated Assault anrl Cruelty to Children in the First Degree, said crimes involving thc person of Derrick Knighg Jr., and each crime being a felony, contrary to the laws of said Skte, ths good order, peace and dignrty thereof. TENTII COUNT The Grand Jurors aforesaid, chosen and sworn for the County of Richmond in the name and on behalf of the citizens of Georgia, furtber charge and accuse DERRICK VARQTIISE I(NIGHT' MARQIIIS OVERTON AND DAMIEN JEROME BARNES u'iih the offense of AGCRAVATED ASSAT LT ($16-5-21) forthat the said accused, in the County ofRichmond and State of Georgq on the l3th day of April ,2016, did makc an assault upon the person of kgend Knigbt, with a certain handgun, a deadly weapon, by causing kgend Knigbt to be prescnt during an exchange of gunfire involving Daarien Jerome Bames, Denick Varquise Knight, Marquis Ovetlon, Tltez Pixley and Janres CortezPixley which resulted in tcgend Knight being placed in reasonable apprehension of immediately receiving bodily injury, contrary to the laws of said State, the good order, peace and dignity thereof. ELEVENTH COUNT The Grand Jurors aforesaid, chosen and sworn for the County of Richmond in the name and on behalf of the citizens of Georgia" further charge and accuse DERRICK VARQUISE KNIGHT' MARQUIS OVERTON AND DAMGN JEROME BARNES wi& the offerxe of CRUELTY TO CHILDREN IN TEE FIRST DEGREE ($f6-5-70(b)) for that the said accused, in the Couuty of Richmond and State of Georgia, on the l3th day of April,20i6, did maliciously cause Legend Knight, a child under the age of eighteen (18) years, cruel and excessive menl,alpain by taking Lrgend Knight to Bellemeade Drive at Hardrvick Courl for the purpose of obtaining marijuana, by causing her to witness the murder of James Colez Pixley and the armed robbery and aggravated assault of Tyrez Pixley and by causiug her to be presenl in a vehicle which was struck by nrultiple projectiles, contrary to the laws of said Stale, Ore good order, peace and digruty thereof. TWELFTII COI'NT The Grand Jurors aforesaid, shosen and sworn for the Corurty of Richmond in &e name and on behalf of the citizens of Georgia, firttrer charge snd acouse MARQUIS OVEBTON ANI) DAMIEN JEROME BARI,{IiS wittrthe offenss of POSSESSION OF A FIREARM DURING THE COMMISSION Of A CTIME ($f5-ll-f06) for that the said acgused, in the County of Richmond and State of Georgia, on the l3th day of April, 2016, did have on their person a firearm, lo-wit a certain haodgun, druing the oommissioa of crimes, to-wit: Aggravated Assaull and Cruelty to Children in the First Degrce, said crimes involving the person of lrgend lfuigt t, and each crime being a felony, contrary to the laur of said State, the good order, peace and di$ity thereof. THIBTEENTH COUNT The Crand Jwors afore,said, chosen and sworn ior the County of Richmond in tbe name and on behalf ofthe citizens of Oeorgia, firther charge and accuse DAMIEN JEROI\{E BARNES with the offense of POSSESSION OF A FIREARM BY A FIRST OFFENDER PROBATIONER (Sl 6- 1f.131(b)) for that tlre said aocused, in the County of Richmond and State of Georgig on the l3th day of April, 2016, while on probation as a first offender pursuant to Article 3 of Chapter 8 of Title 42 of &e Offisial Code of Georgia Annotated for a felony under the laws of the Sute of Oeorgi4 did possess a certain handgun, a firearm, contrqry to the laws of said State, the good order, peace and diguty theipol FOURTEENTH COUNT The Grand Jurors aforesaid, chosen and swom for the County of Richmond in the namc and on behalf of dre citizens of Goorgia, fur$er charge and accuse DERRfCI( VARQT ISE KMGHT with the offense of POSSESSION OF A trIREARM BY A COIWICTED FELON DURING TIIE COMMISSION OII A CRIME ($l 6-l I-I33) for that ttre said accused, in the County of Richmond and State of Georgia, on the l3th day of April ,2}l6,baving previously entercd a plca to the offease of Bqrglary anil Criminal Attcnnpt to Commit armcd Robbery, a crime involving the possession and use of a fireann, in tbe Superior Court of Laruens CouU, turder indictrnent number 2012-FE{296; and had on his person a firerrn during the commission of Murder, said crime involviog the person of James Corte zPixley and which crime is a felony, contrary to the laws of said State, the good order, peace and digttty thercof. FTFTEENTII COI'NT The Grand Jgrors aforesaid, chosen and swom for the Couuty of Richmond in the name and on behalf ofthecitizens ofGeorgia, further cbargc and accuseDERruCI(VARQUISE KNIGHTwith the offense of POSSDSSION OF A FIREARM BY A COI{VICTED FELON DITRING TIIE COMMISSIONOtr' ACRIME($fd-It-133) forthatthesaid accused, intheCountyofRichmond andStateofGeorga,onthe l3firdayofApril,20l6,havingpreviouslyenferedapleatotheoffensc of Brrglary and Cdminal Attrempt to Commit arrred Robbery, a crime involvingthepossession and use of a firearm, in tbe Superior Cout of Laurens County, under indictnnent number 2012'FE'0296; and had on his person a firearur during lhe commission of Anned Robbery and Aggravarcd Assault, said crimes involving tbe person of Tyrez Pixley and each crime being a felony, contrary to the laws of said State, the good order, pcace and dignity thereof- SIXIEENTH COT.INT The Grand Jurors aforesai4 chosen and sworn for the Counry of Richmond in &e name and on behalf of the citizens of Georgia, firther charge and accuse DEXBICI( VARQ(IISE KMGIIT with the offense of PossBSsroN oF'A I'IREARM By A colr[vlcTED rEI,()N DURIITIG THE COMMISSIONOf A GRIME($IGll-133) forthattbcsaidaccnrsed, intheCountyofRichmond and Stale of Georgia, on the l31h day ofApril,2016, having previously enrcod a plcato tbe offense of Burglary and Criminal Attempt to CommitArmed Robbery, a crime involving thepossession and use ofa firearm, inthc Superior Courtoflagrens County, underindictrrrentnumber20l2-FE-0296; and had on his person a fireamr during tlre commission of Ag€ravated Assault and Cnrelty to Children in the First Degrcc, said crimes involving the pcrson ofDenick Knight, Jr. and each crime being a felonv, contrar)'to the laws of said State, th6 good order, peace and digmty thereof. SEVENTEENT}I COUNT The Grand Jurors aforesaid, chosen and sworn for the County of Richmond in the name and on behalfoftbe citizens of Georgia, firther charge and acouse DERRICK VARQUISE KNIGHT wirh ThE OffENSE Of POSSESSION OF A FIREARM BY A CONVICTED TELON DIIRING TIIE COMMISSION Of' A CRIME ($16-11-133) for that the said qccuscd, in the County ofRichmond and Sate of Georgia, on the l 3 th day of April, 20 l 6, having previously eutered a plea to the offense ofBurglary andCrimioal Attemptto CommitAmed Robbery, a crime involving&epossession and use ofa ftrearm, in the Superior Court of Latuens County, under indictnent number 2012-FE-0296; and had on his Pcrson a firearm druing the commission of Aggavated Assault and Cruelty to Children in the First Degree, said crimes involving the pcrson of Irgend lfuight and each crime being a felony, contrily to the laws of mid state, the good order, peace and digrrty thereof. INV. MTCHELL TREEMAN, PROSECUTOR ASHLEY UIRIGI{T, DISTRICT ATTORNEY MAY TERM,2016 SENTENCING ON DERRICK KNIGHT 2/6/2019 r6-RCCR-957 Ct.l Malice Murder - Life- James Pixley Ct.2 Felony murder- Life- James Pixley Ct.4 Anned robbery l0-20- Tyrex Pixley Ct.S Aggravated assault l -20- Tyrezpixley Ct.1 Aggravated assaull I -20- Denick Klight Jr. Ct.8 Cruelty to children l" degree 5-20 Denick Knight Jr. Ct.l0 Aggravated Assault l-20 Legend Ifuight Ct.l I Cruehy to children in l'r degree 5-20 Legend lhight Ct. l4 Possession of firearm by convicted felon I -5 Ct. I 5- l7 Possession of fireamr by a convicted Felon During the Commission of a crime l5 years consecutive each Potential sentence: 2Life sentences * 170 years if the Courr were lo stack everghing consecutive Dale : April 13,2016 Victirns: James Pixley - murder victim Tyrez Pixley- Agg Assault victim Derrick Knight Jr.- Cruelty to Children victim Legend Knight - Cruelty to Children victim Facts: On April 13,2017 RCSO responded to Bellenreade Drive and Hardwick road in reference to a shots fired call. When law enforcement arrived they met Tyrez Pixley, who said that three black males had shot his brotlrer Janres Pixley. There was a firearnr on tlre ground near James' body. Tyrez said he fired the weapon once the three men started shooting at him and his brother, Initially, Ty'ez told law enforcement that the 3 males had approached them in the car, pulled up next to tlrem, asked for direclions, one got out of tlre vehicle and said "give il up" and then started shooting. And then two of the males fled on foot. Tyrez after fuflher questioning from law enforcement changed his story. Tyrez next told law enforcemenl he was supposed to meel Danrien Bames to sell Damien some marijuana. Tyrez said that Jarnes, his brother, came along for back up, just in case something happened . Tyrez said he had known Barnes for about a year and had sold to him before. When Tyrez and James arrived at the meeting spot, Barnes was already there along with two other people- Marquis Overton and Derrick Knight. The defendants had a vehicle that had truo children of Knight inside. (Derrick Knight Jr- 3 years old and kgend Knight- 3 months old) , Bames asked to see the marijuana and wanted to put it on a scale. Tyrez said as soon as he put the marijuana on the scale, Barnes started shooling. Tyrez said that is when he returned fired with his own weapon. He said that he lied initially to law enforcement because he was scared because he was selling drugs. Injuries to James: Bullet entered his right ear and exited his mouth, Butlet entered through the chest- passed through the heart and was found in his mid back, Bullet traveled through his right ann. Pictures of those injuries your Honor are State's Exhibit 2-8. The rounds fired by Tyrez in self-defense struck the vehicle the Defendants anived in. One round shot out the front passenger side windorv to the car. One struck the front passenger side door and one struck the back passenger side door, the same side that Legend was presumably siuing at because that is where the car seat was located. The pictures of the vehicle are in slale's Exhibil 9- 16. You can see in those pholos how ctose those bullets came to striking the children. You can also see the glass that shattered in the back where they were sitting. Afler &e shooting, Damien Bames got back in the vehicle and drove the children to Lavonia Ihight at her place of employment. Marquise and derrick fled on foot. A wilness, who was Marquise Overton's cousin said he spoke to Danrien Barnes and Marquise Overton about the incident. Damien Bames told this witness that he was buying marijuana form Tyrez and he pulled his weapon and shot James when ir looked like James wanted to "do sonrething". Marquise told the rvitness that he rvas in the vehicle rvhen the incident took place but fled on foot afler. Derrick Knight .Ir. was interviewed at the Child Advocacy center. He is a very intelligent and articulate 3 year old. A three year old knew that this was a dumb reason for someone to die. Your honor, if you look at the pictures of the victim's injuries ),ou can tell that lre wasn't uying anything' He \r'as shot from behind his right ear and the bullet traveled forward. lndicating thar the shooter was behind him. The physical evidence shows he u'asn'l "trying anything". There is no disputing that he was there with his brother while a drug deal was going down. But that senseless violence that transpired was unwan'anted. That is the code of the streets and not the rule of law. In State's Exhibit t: you can see an in life photo of Janres. His fanrily tells me he was jovial, always laughing and smiling, and regularly attended church every Sunday. State's Exhibil I is a photo of James headed to Church on Sunday wearing a tie bearing the nanre of Jesus Christ' He alnays had his brolher's back and he never bothered anyone' I'd like 1o read a victim impact statement from Mary Pixley- James' mother' One life rvas lost over something unnecessary, trivial, and pointless: a small amount of marijuana. Two innocent lives came very close to being lost. The Defendant that is before you was not the shooter, Your Honor. There is no doubt about thal. But he has culpability. He has almost a greater culpability because he put his own children in the line of fire' your Honor, I think thal your sentence should punish the defendant for his active involvement in the dearh of James. I think your senlence should punish rhe Defendant for placing his own children in the direcr path ofbullets. Fathers should be protective of their children's safety. Fathels should hold their children as the precious gifts that they are, Fathers should not be flippanl and cailess and pul their children in situations that jeopardize their safety. Fathers should not do whal Derrick Knighl did in this case: bring his 3 year old and 3 month old to a drug deal. And his own son said it in the forensic interview, he'd done things like this before rvith his father. your sentence should not only punish the defendant bul it should send a message to the comnrunity about detenence. This is why the exchange of drugs is so dangerous. Thal is why you shouldn'l participate in drug deals with your friends. Because you can and will be held accountable when they go wrong. ;8 informalion you wanl takbnInclude all ,tt o-, ).members Yr &r l^lr€. $ r^ l{el"IG it" rLI {a{({1..{ A}' =4St+l.c o\ 6l';i,li, ee {4.2.'rAl I t4 Ae\,, tttrr'- Ar l.oo, lt{ ledre) d.sEr ,^d-\t&- ttLwat f.$ "lrs{- lrr y halti^&"..e-Ilk ou e"l fl"iu.L A,tW you (or family I rqIVI ne o.r, &- I"rel nIr^ . B""I@rm;sr. I Aild ]nl%Exq r.:"4 ( tAvranl dafk . H't ha \ a grnr. ,ea"&i,... G rru \',lzcr" "-alhlp €41 e,,;ASe. I g* t dV[L Ur7, L uwns- , A"ta,+!o"'#r# Cau< trt- trr .. ntor. Tlb{, lr* D',all rvaa[ oq l0 nanaty'l< oll U--< .-tu hg. : Xirq *)v,{*At \"'*, .l"an[e--,/ lll$-bu&-u y^'ry y has affected Board. r>nr A.a.r ;{t"^"rtd ,r,C *fi* nL cr.r&!l.r.Ak',dl leL, \o n rrt c\r*{ ha( t oiJ^, s onrl tpjr il nr^ ft-: aL -J, 'rt. u,. s rte rc.l h+r Lrrak arho |Pwr,"h l [ral"a ?4 tr& [. 5-) wr: .le rt frut or t/^.*, +\',-" ). 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I l<nour I erLol/tw+{',41'bul iJ lou'Jrt,liri d*s< J?Zi*e-r':74anlt/* fzr lrch,ia7 r..i."a-r- l: : i. ,.,.: :TB i.d::::! !.. -'- r'.d .- tl:I,r *1. 1..,:,;. olrn H* /t, s - ':lli* ;'1i.:"'.r.ri 1{-:-:i q.: [*;:= ,+, i,r:i .i !t! ?:1.?, e..-i t,:t:: t-'l' a.':: Administrative Services Committee Meeting 2/26/2019 1:05 PM Joint Law Enforcement Center Building Department: Presenter: Caption:Communication from Chief Judge Carl C. Brown, Jr. regarding the Joint Law Enforcement Center Building located at 401 Walton Way. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: