HomeMy WebLinkAbout2018-11-13 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 11/13/2018
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Davis and D. Williams,
members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. A motion to rescind the Ban-the-Box Policy approved by the Commission
January 17, 2017; to amend Ordinance Augusta, Georgia Code, Title One,
Chapter Seven, Article Four, Section 107-51 by repealing in part and
amending in part Section 800.016 of the PPPM related to criminal history;
and to approve a new "Ban the Box" Policy and Procedures for Augusta,
Georgia.
(No recommendation from the PPPM Subcommittee Meeting October
10, 2018)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item back to the
PPPM sub-committee
meeting. Mr. D.
Williams votes No.
Motion Fails 2-1.
Commissioner
Mary Davis
Commissioner
Marion
Williams
Fails
2. Discuss the city's procurement process for the solicitation of Request for
Proposal (RFP). (Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Dennis
Williams
Commissioner
Mary Davis
Passes
3. Motion to approve the minutes of the Administrative Services Committee held
on October 30, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
4. Discuss the re-establishment of a salvage yard for junk cars adjacent to the
God Life Changing Ministries Church located on Milledgeville Road.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Mary Davis
Commissioner
Dennis
Williams
Passes
5. Update from Administrator on meeting with Juvenile Court and other
similarly situated departments to determine if the money they currently have
in their budgets can be used to make appropriate salary adjustments for their
employees who were not included in the recent compensation study.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Mary Davis
Commissioner
Dennis
Williams
Passes
www.augustaga.gov
Administrative Services Committee Meeting
11/13/2018 1:15 PM
Attendance 11/13/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
ORDINANCE NO. ___________
AN ORDINANCE AMENDING THE AUGUSTA, GEORGIA CODE, TITLE ONE,
CHAPTER SEVEN, ARTICLE FOUR, SECTION 1-7-51 TO REPEAL IN PART AND
AMEND IN PART SECTION 800.016 OF THE PERSONNEL POLICIES AND
PROCEDURES MANUAL RELATED TO CRIMINAL HISTORY OF APPLICANTS
AND FOR OTHER PURPOSES.
WHEREAS, Governor Nathan Deal enacted an executive order on February 23, 2015,
mandating that government entities of the State of Georgia implement “Ban the Box” hiring
policies;
WHEREAS, other local governments in the State Georgia have adopted and implemented “Ban
the Box” hiring policies;
WHEREAS, it is the Augusta Commission’s desire and intent to adopt new policies and
procedures related to the evaluation of the criminal history during the hiring process in
accordance with Governor Deal’s “Ban the Box” executive order;
WHEREAS, it is the desire of the Augusta Commission (“the Commission”) to update the
Personnel Policies and Procedures Manual “PPPM” by amending Section 800.016 Criminal
History by repealing parts of the section related to assessing criminal history of applicants and
amending Section 800.016 to govern only the assessment of motor vehicle history of applicants
to enable the Commission to adopt new policies and procedures regarding the evaluation of
criminal history during the hiring process.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. Augusta, GA. Code Section 1-7-51, also known as the Augusta, Georgia
Personnel Policy and Procedures Manual, is hereby amended by striking through the existing text
of Section 800.016, as set forth in “Exhibit A, ” attached hereto, and replacing with “Exhibit B,”
attached hereto. Section 800.016 shall read as follows:
Sec. 800.016 Motor Vehicle History.
The following minimum sanctions are to be imposed on applicants when the position
applied for requires the operation of an Augusta, Georgia vehicle -
i) Disqualification if the applicant scores 7 or more points on the Risk
Management MVR Review Form (See Form RM-MVR-RF after Chapter 11
herein).
SECTION 2. This ordinance shall become effective upon adoption in accordance with
applicable laws.
SECTION 3. The sections, paragraphs, sentences, clause and phrases of this ordinance are
severable. Should any provision of this ordinance be rendered invalid by a court of law, the
remaining provisions shall continue in force and effect until amended or repeal by action of the
Commission.
SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Approved and adopted this ____ day of ______________, 2018.
__________________________
Hardie Davis, Jr.
As its Mayor
Attest:
_______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on
____________________________, 2018 and that such Ordinance has not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true
copy of the Ordinance which was approved and adopted in the foregoing meeting(s).
_______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _______________________
EXHIBIT A
Strike:
Section 800.016 Criminal History
All individuals who are selected for employment to any position with Augusta, Georgia are required to
undergo a criminal history record check. The existence of a conviction does not automatically disqualify
an individual from employment with Augusta, Georgia. Relevant considerations may include, but are not
limited to, the nature and number of the convictions, their dates, and the relationship or nexus that a
conviction has to the duties and responsibilities of the position. Further, any employee or applicant
whose criminal history record information shows a significant arrest or a pattern of recent arrests may be
disqualified from employment until such time as the charge(s) is resolved.
Individuals who have been convicted of a crime listed in this section, or any other offense committed
outside of the State of Georgia that would have been considered one of these crimes if committed in
Georgia, are disqualified from employment as indicated below.
There is a mandatory disqualification from employment in positions subject to criminal history record
checks for a minimum of five (5) years from the date of conviction, plea of nolo contendere, or release
from incarceration or probation, whichever is later, for the following crimes –
i) Murder or Felony Murder;
ii) Attempted Murder;
iii) Kidnapping;
iv) Rape;
v) Armed Robbery;
vi) Robbery;
vii) Cruelty to Children;
viii) Sexual Offenses;
ix) Aggravated Assault;
x) Aggravated Battery;
xi) Arson;
xii) Theft by taking (O.C.G.A. § 16-8-2), by deception (O.C.G.A. § 16-8-3) or by
conversion (O.C.G.A. §16-8-4);
xiii) Forgery (in the first or second degree); and
xiv) Acts of terrorism.
The following minimum sanctions are to be imposed on applicants who have been convicted of a
misdemeanor criminal drug offense -
i) Disqualification from employment in any position for a period of two (2) years from
the date of conviction for the first offense; and
ii) Disqualification from employment in any position for a period of five (5) years from
the most recent date of conviction for the second or subsequent offense.
NOTE - For purposes of this disqualification, “conviction" does not include treatment under the
Georgia First Offender Act or a plea of nolo contendere. Failure to disclose any misdemeanor or
felony on the employment application could result in disqualification or termination.
The following minimum sanctions are to be imposed on applicants when the position applied for requires
the operation of an Augusta, Georgia vehicle -
i) Disqualification if the applicant scores 7 or more points on the Risk Management MVR
Review Form (See Form RM-MVR-RF after Chapter 11 herein).
EXHIBIT B
Replace With:
Sec. 800.016 Motor Vehicle History.
The following minimum sanctions are to be imposed on applicants when the position applied for
requires the operation of an Augusta, Georgia vehicle -
ii) Disqualification if the applicant scores 7 or more points on the Risk Management
MVR Review Form (See Form RM-MVR-RF after Chapter 11 herein).
Ban the Box Policy and Procedures – October 31, 2018 DRAFT
Page 1 of 4
The Ban the Box Policy of Augusta, Georgia
1. POLICY SUMMARY
Augusta, Georgia’s “Ban the Box” hiring policy promotes qualified applicant pools while
reducing recidivism in the community by allowing skilled and motivated job applicants to
participate in the hiring process without criminal history resulting in an automatic barrier to
employment. This policy governs only the evaluation of criminal history during the pre-
employment screening process.
2. POLICY STATEMENT
Augusta, Georgia (“Augusta”) is committed to a hiring policy that affords individuals with a
criminal background the opportunity to be considered for employment without compromising the
values or safety concerns of Augusta and its citizens. Unless state and/or federal law precludes
hiring an applicant who has a criminal conviction, Augusta will not inquire about an applicant’s
criminal convictions until after the applicant is chosen as the selected candidate for a position or
a conditional offer of employment is extended.
3. APPLICABILITY
These procedures are applicable to positions under the authority and control of Augusta.
Ban the Box Policy and Procedures – October 31, 2018 DRAFT
Page 2 of 4
Procedures for the Ban the Box Policy of Augusta, Georgia
1. PROCEDURES
A. Application Process
1) Employment applications shall not contain any questions related to the criminal
history of an applicant.
2) An applicant, however, must consent to a criminal background check, along with
other pre-employment screening, after receiving a conditional offer of
employment to be eligible for hire.
B. Evaluation of Criminal History/Selection Process
1) If an applicant is chosen as the selected candidate by the department head/hiring
manager (or designee), the Human Resources Department will extend a
contingent offer of employment to the selected candidate. The selected candidate
must consent to a criminal background check to be eligible for hire. All criminal
background checks will be executed by the Human Resources Department. For
SES positions, applicants may be subject to a comprehensive background check
conducted by law enforcement per the Administrator’s request.
2) When conducting the criminal background check, the Human Resources
Department will make an individualized assessment of the relevance of the
criminal record to the duties and responsibilities of the position. The selected
candidate will be afforded an opportunity to explain the circumstances that led to
any conviction and present any mitigating factors within three (3) business days
of notice of negative criminal history. The selected candidate may request an in-
person meeting with the department head/hiring manager (or designee) and/or HR
personnel to explain his or her circumstances. The Human Resources Department
will make a recommendation to the department head/hiring manager (or designee)
based on the results of the individualized assessment.
3) After receiving the recommendation from the Human Resources Department, the
department head/hiring manager (or designee) will make the final decision
regarding hiring. The selected candidate will receive a final offer of employment
if selected for hire by the -department head/hiring manager (or designee).
Ban the Box Policy and Procedures – October 31, 2018 DRAFT
Page 3 of 4
C. Adverse Employment Decision
1) If the selected candidate is not hired because of his or her criminal history, he or
she shall be notified in writing within thirty (30) days of this decision, and the
selected candidate shall be provided with a photocopy of the results of the
criminal inquiry, indicating the specific conviction(s) that relate(s) to the
position’s responsibilities.
D. Confidentiality/Improper Dissemination of Information
1) Any information obtained by Augusta that pertains to an applicant’s criminal
history shall remain confidential and shall only be shared with individuals who
need to know the contents for evaluating candidates or employees in a manner
consistent with these procedures, except as dictated by law. Individuals who may
be privy to the criminal history of an applicant, which will be determined based
on the position, shall include only the department head/hiring manager (or
designee), HR Director (or designee), General Counsel (or designee),
Administrator (or designee), Sheriff (or designee), and the Mayor and the
Commission. No other individuals shall be privy to the criminal history of an
applicant.
2) No information obtained during the hiring process shall be used, distributed, or
disseminated by an employee or official for any purpose other than those
permitted under these procedures.
3) No information obtained during the hiring process shall be used, distributed, or
disseminated by any employee or official to any other entity or individual, except
as dictated by state and/or federal law.
4) Any employee who disclosures the criminal history of an applicant for any reason
inconsistent with these procedures, except for reasons dictated by law, shall be
subject to discipline, including termination.
2. EXEMPTIONS
These procedures do not apply to applicants who are selected for public safety positions,
positions involving work with children, or any other positions in which state and/or federal law
requires the exclusion of an applicant from employment because of criminal history. Augusta
shall inquire about the criminal history of individuals applying for these positions at the
beginning of the application process.
3. APPLICABILITY
Ban the Box Policy and Procedures – October 31, 2018 DRAFT
Page 4 of 4
These procedures are applicable to positions under the authority and control of Augusta.
4. DEFINITIONS
a. Selected Candidate - the applicant who is chosen by the department head/hiring
manager (or designee) as the applicant receiving a contingent offer of employment
after the completion of the interview process.
b. Individualized Assessment – an evaluation of a selected candidate’s criminal history
to include, but not limited to, whether the individual committed the offense (if only an
arrest); the nature and gravity of the offense; the time since the offense; and the nature
of the job for which the applicant has applied.
5. PROCEDURES TO IMPLEMENT POLICY
The Human Resources Department may develop procedures or other supplementary information
to support the implementation of this policy. Such supporting documentation requires the
approval of the Administrator.
Administrative Services Committee Meeting
11/13/2018 1:15 PM
An Ordinance amending the Augusta Code PPPM
Department:
Presenter:
Caption:A motion to rescind the Ban-the-Box Policy approved by the
Commission January 17, 2017; to amend Ordinance Augusta,
Georgia Code, Title One, Chapter Seven, Article Four, Section
107-51 by repealing in part and amending in part Section
800.016 of the PPPM related to criminal history; and to approve
a new "Ban the Box" Policy and Procedures for Augusta,
Georgia.
(No recommendation from the PPPM Subcommittee
Meeting October 10, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
11/13/2018 1:15 PM
Discuss the process for Request for Proposal(s)
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss the city's procurement process for the solicitation of
Request for Proposal (RFP). (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting Commission Chamber - 1013012018
ATTENDAN[CE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman;
Jefferson, Vice Chairman; Davis and D. Williams, members.
ADMINISTRATTVE SERVICES
1. The Recreation Department requests the purchase of one new Backhoe
Loader.
Motions
ryJ:" Motion rext seconded By Motion
Result
Commissioner
Dennis williams Passes
Made By
Motion
Result
Passes
Item
Action:
Approved
Item
Action:
Approved
Motion to approve. Commissioner
Approve Ms. Davis out.Andrew
Motion Passes 3-0. Jefferson
2. The Utilities Department-Fort Gordon Division requests the purchase of one ltem
new mini tracked loader. Ditch Witch of GA - Bid Item 18-251 Action:
Approved
Motions
H:|" Motion Text Made By Seconded Byrype
Motion to
Approve appro\-- Uommissioner Commissioner
fufotioltpasses 4_0. D.*is Williams Andrew Jefferson
3. Amend the current Healthstat contract to include replacing the need for an
Occupational Medical Doctor position with a Nurse Prictitioner position.
Motions
Motion Text Made By Seconded By
4. Request to approve the FY2019 Annual Action Plan for the following Item
programs funded by the U.S. Department of Housing and Urban Development Action:
(HUD): Community Development Block Grant (CDBG) Program, Home Approved
Investment Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA)
Program and Continuum of Care (CoC) program
Motion
Type
Motion to
Approve approve.
Motion Passes 4-0.
Motions
Motion Motion Textrype
Motion to
Approve approve.
Motion Passes 4-0.
Motion
Result
Commissioner Commissioner
Mary Davis Andrew Jefferson Passes
seconded By Motion
ResultMade By
Commissioner Commissioner
Andrew Jefferson Dennis Williams Passes
5. Update from staff and discuss proposed ambulance services meeting with Item
Gold Cross. (Requested by Commissioner Andrew Jefferson) Action:
Approved
Motions
Motion Motion Textlype
Motion to approve
receiving this item as
^ information withAPProve November 16,2018 as
the meeting date.
Motion Passes 4-0.
MotionSeconded BY Resurt
Commissioner
M.t t;;i; Passes
Made By
Commissioner
Andrew
Jefferson
6. Infuse additional funds to assist Project Sponsors with day-to-day operations. Item
Repurposing Housing Opportunities for Persons with AIDS (HOPWA) funds Action:
to support Project Sponsors with operations of currently implemented program Approved
services will reduce lapse in services for clients during restructure to outlaying
counties.
Motions
Motion Text Made By Seconded By
7. Motion to approve the minutes of the Administrative Services Committee held Item
on October 9, 2018. Action:
Approved
Motions
Motion;----- Motion Textrype
Motion to
Approve approve.
Motion Passes 4-0.
Made By
8. Request approval for HCD to work through Central Services Department to ltem
salvage Furniture, Fixtures and Equipment (FF&E) scheduled to be discarded Action:
or scrapped from former LEC (401 Walton Way) for use in the development Approvedof a community - based low barrier shelter for homeless services and
emergency response.
Motion
Type
Motion to
Approve approve.
Motion Passes 4-0.
Motion
Result
Commissioner Commissioner
Andrew Jefferson MaryDavis Passes
seconded By Motion
Result
Commissioner Commissioner
Mary Davis Andrew Jefferson Passes
Motions
f#:"" Motion rext
9.
Approve
Receive as information an updated report
Initiative.
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Motion Text
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
CommissionerDennis Passes
Williams
Augusta's Transparency ltem
Action:
Approved
Made By
Commissioner
Mary Davis
Made By
Commissioner
Mary Davis
Seconded By
Seconded By
Commissioner
Andrew
Jefferson
Motion
Result
Motion
Result
Motions
Motion
Type
Approve Passes
Administrative Services Committee Meeting
11/13/2018 1:15 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on October 30, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
11/13/2018 1:15 PM
Re-establishment of a salvage yard for junk cars
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss the re-establishment of a salvage yard for junk cars
adjacent to the God Life Changing Ministries Church located on
Milledgeville Road. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
11/13/2018 1:15 PM
Richmond County Court Salaries Adjustments
Department:
Presenter:Commissioner Marion Williams
Caption:Update from Administrator on meeting with Juvenile Court and
other similarly situated departments to determine if the money
they currently have in their budgets can be used to make
appropriate salary adjustments for their employees who
were not included in the recent compensation study. (Requested
by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: