HomeMy WebLinkAbout2018-09-25 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 9/25/2018
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman;
Davis, member.
Absent: Hons. Hardie Davis, Jr., Mayor; D. Williams, member.
ADMINISTRATIVE SERVICES
1. Fleet Management requests the purchase of six inmate/prisoner transport vans
to be used for various departments. Allan Vigil Ford - Bid Item 18-225
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Passes
2. Award the contract for furnishing and installation of the furnishings for the
Augusta Wellness Center to Augusta Office Solutions of Augusta, GA in the
amount of $30,574.75. Bid Item 18-252
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Passes
3. Request the Commission honor the time frame we set for our Executive
Session of 11:00 am to 1:00 pm. and pass a resolution to:
- Start the Executive Session meetings on time.
Item
Action:
Approved
- End the meeting at 1:00 pm. Items not addressed
will berescheduled - reconvene the executive
session after completion of all committees.
- Limit excessive debate.
- Provide Executive Session agenda and supporting
material to all commissioners by Friday of the prior
week, same as the Commission agenda.
- Package confidential or sensitive material as such.
(Requested by Commissioner Sammie Sias)
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Mary Davis
Commissioner
Andrew
Jefferson
Passes
4. Motion to approve the minutes of the Administrative Services Committee held
on September 11, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-0.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Passes
5. Ratify an Emergency Purchase Order #P358754 in the amount of
$81,900.00 to RPI Inc. to replace the upper roof on the Central Services
Administration Building.
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Fails 2-1.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Fails
www.augustaga.gov
Administrative Services Committee Meeting
9/25/2018 1:20 PM
Attendance 9/25/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
18-225
Year 2019
Brand Ford
Model T-350
Delivery Date 90-120 Days
5.02 15-Passenger Van $ 30,840.00
5.04 Cruise Control $ 300.00
5.06 Factory Tinted Glass $ 625.00
6.05 Prisoner Transport Equipment Package $ 6,480.00
TOTAL FOR OPTIONS AND BASE PRICE 38,245.00$
12-Passenger Van & 15-Passenger Van
Equipment included in base price:
Minimum 9,000GVW
Gasoline Engine, min. 310 HP
Minimum 148inch wheelbase
Low or "standard" roof
Automatic 6 Speed O/D Transmission
Limited Slip Axle
Anit-Lock Brakes
Vinyl Seating
Rubber Flooring
Driver and Passenger Airbags
Power door Locks/mirrors/windows
A/C Front and Rear
AM/FM/Single Disc
Hinged Side Cargo Doors
16inch BSW all-season tires with standard wheel covers
Spare Tire
Rear Bumper
Minimum 3 Keys
White Exterior Color
5.01
FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00
Allan Vigil
Ford
18-225
Year 2019
Brand Ford
Model T-350
Delivery Date 90-120 Days
Pricing Cut Off 11/30/2018
5.01 12-Passenger Van $ 29,566.00
5.06 Factory Tinted Glass $ 625.00
5.07 Trailer Towing Prep Package $ 450.00
5.08 Trailer Tow Mirrors $ 205.00
6.03 Trailer Hitch $ 50.00 must order 5.07
6.05 Prisoner Transport Equipment Package $ 6,480.00
TOTAL FOR OPTIONS AND BASE PRICE 37,376.00$
12-Passenger Van & 15-Passenger Van
Equipment included in base price:
Minimum 9,000GVW
Gasoline Engine, min. 310 HP
Minimum 148inch wheelbase
Low or "standard" roof
Automatic 6 Speed O/D Transmission
Limited Slip Axle
Anit-Lock Brakes
Vinyl Seating
Rubber Flooring
Driver and Passenger Airbags
Power door Locks/mirrors/windows
A/C Front and Rear
AM/FM/Single Disc
Hinged Side Cargo Doors
16inch BSW all-season tires with standard wheel covers
Spare Tire
Rear Bumper
Minimum 3 Keys
White Exterior Color
5.01
FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00
Allan Vigil
Ford
18-225
Year 2019
Brand Ford
Model T-350
Delivery Date 90-120 Days
5.01 12-Passenger Van $ 29,566.00
5.06 Factory Tinted Glass $ 625.00
5.07 Trailer Towing Prep Package $ 450.00
5.08 Trailer Tow Mirrors $ 205.00
6.03 Trailer Hitch $ 50.00
6.06 Work Detail Equipment Package $ 4,995.00
TOTAL FOR OPTIONS AND BASE PRICE 35,891.00$
12-Passenger Van & 15-Passenger Van
Equipment included in base price:
Minimum 9,000GVW
Gasoline Engine, min. 310 HP
Minimum 148inch wheelbase
Low or "standard" roof
Automatic 6 Speed O/D Transmission
Limited Slip Axle
Anit-Lock Brakes
Vinyl Seating
Rubber Flooring
Driver and Passenger Airbags
Power door Locks/mirrors/windows
A/C Front and Rear
AM/FM/Single Disc
Hinged Side Cargo Doors
16inch BSW all-season tires with standard wheel covers
Spare Tire
Rear Bumper
Minimum 3 Keys
White Exterior Color
5.01
FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00
Allan Vigil
Ford
Invitation to Bid
Sealed bids will be received at this office until Friday, June 29, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-225 Full Size Passenger Van – Augusta, GA Central Services Department - Fleet Maintenance
Bid Item #18-226 15 Passenger Bus – Cutaway Style – Augusta, GA Central Services Department - Fleet Maintenance
Bid Item #18-229 10,000 GVWR Pickup Truck – Augusta, GA Central Services Department - Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, June 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 24, 31, June 7, 14, 2018
Metro Courier June 14, 2018
Official
Bid Opening Bid Item #18-225
Full Size Passenger Van
for Augusta, Georgia - Central Services Department-
Fleet Maintenance Division
Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m.
Vendors
Allen Vigil Ford
6790 Mount Zion Blvd
Morrow, GA 30260
Attachment B Yes
E-Verify Number 94460
SAVE Form Yes
5.01 12 passenger van $29,566.00
5.02 15 passenger van $30,840.00
5.03 Power driver's seat-passenger v $485.00
5.04 Cruise Control $300.00
5.05 Tilt steering wheel STANDARD
5.06 Factory tinted glass $625.00
5.07 Trailer towing prep package $450.00
5.08 Trailer tow mirrors $205.00
5.9 Rear step bumper STANDARD
5.10 Diesel Engine, min 185 HP $3,750.00
5.11 Carpeted floor covering 12 pass $350.00
5.12 Carpeted floor covering 15 pass $350.00
5.13 Driver and pass side rub flr mats $60.00 Muar oeswe 5.11 oe 5.12
5.14 Rear insulation kit cargo N/A
5.15 CNG/LPG Gaseous Prep Pack Credit $3,100.00 Requires Standard V6 Engine
6.01 Fire Extinguisher $65.00
6.02 Outlet receptacle $70.00
6.03 Trailer hitch 5.07 Plus $50.00
6.04 Trailer wiring INCLUDED in 5.07
5.00 Vehicle Requirements
6.00 Outfitter's Speciality Items
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 129
Total Electronic Notifications (Demandstar): 5
Total packages submitted: 1
Total Noncompliant: 1
Page 1 of 2
Official
Bid Opening Bid Item #18-225
Full Size Passenger Van
for Augusta, Georgia - Central Services Department-
Fleet Maintenance Division
Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m.
Vendors
Allen Vigil Ford
6790 Mount Zion Blvd
Morrow, GA 30260
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 129
Total Electronic Notifications (Demandstar): 5
Total packages submitted: 1
Total Noncompliant: 1
6.05 Prisoner Transport Package $6,480.00
6.06 Work Detail Equipment Package $4,995.00
Year 2019
Make Ford
Model T350
Approximate Delivery Time 90-120 DAYS
Exception 3.01 Pricing is good through 11/30/18 Only
2018/2019 Van, Full Size, Passenger
Page 2 of 2
Administrative Services Committee Meeting
9/25/2018 1:20 PM
2018 - Prisoner Vans
Department:Central Services Department - Fleet Management Division
Presenter:Ron Crowden
Caption:Fleet Management requests the purchase of six inmate/prisoner
transport vans to be used for various departments. Allan Vigil
Ford - Bid Item 18-225
Background:Fleet Management is requesting to replace six 19 year old vans,
used to transport work detail materials and prisoners that are
used in various departments. Three vans will be used for
interstate prisoner transports and three vans will be used to
transport work details from the Augusta-Richmond County
Correctional Institute (ARCCI). Vehicle Evaluations and Bid
tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for Passenger Vans. Invitations to
Bid were sent to six vendors with only one vendor responding.
Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford
– $35,891.00 Bid 18-225 Passenger Vans: 2019 Ford T-350 -
Allan Vigil Ford – $37,376.00 Bid 18-225 Passenger Vans: 2019
Ford T-350 - Allan Vigil Ford – $38,245.00
Financial Impact:3 – 2019 Ford T350 @ $35,891.00each = $107,673.00, 1 – 2019
Ford T350 @ $37,376.00 and 2 – 2019 Ford T350 @
$38,245.00each = $76,490. The total purchase is $221,539.00.
The vehicles will be purchased using Capital Outlay.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
Approve the request in part.
Recommendation:Approve the purchase of 6 - Ford T350 Vans for various
departments
272-01-6440/54.22210 -Capital Outlay
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Thursday, August 23, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-252 Furnishings for Augusta Wellness Center – Augusta Central Services Department – Facilities
Maintenance Division
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Tuesday, August 7, 2018 @10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 828-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, August 9, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible
bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids
are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty
(30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a
local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not
advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-828-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Sent to Vendors: July 31, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify Price Delivery SAVE
Form
MODERN BUSINESS
FURNITURE
1445 GREENE STREET
AUGUSTA GA 30901
Yes 139296 33,930.16 7 Wks Yes
AUGUSTA OFFICE
SOLUTIONS
3070 DAMASCUS ROAD SUITE
C
AUGUSTA, GA 30909
Yes 365815 30,574.75 8 Wks Yes
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Total Number of Specifications Mailed Out to Local Vendors: 15
Mandatory Pre-Bid Attendees: 4
Total packages submitted: 2
Total Noncompliant: 0
Bid Opening Bid Item #18-252
Furnishing for Augusta Wellness Center
for Augusta, GA-Central Services Department
Bid Date: Thursday, August 23, 2018 @ 3:00 p.m.
Page 1 of 1
ATTN: WESLEY HARPER
MCWATERS – AUGUSTA
3708 BENCHMARK DRIVE
AUGUSTA GA 30909
ATTN: DIANNE TANT
MODERN BUSINESS FURNITURE
1445 GREENE STREET
AUGUSTA GA 30901
ATTN: LYNDA BROWN
WEINBERGERS BUSINESS
INTERIORS
3021A RIVERWATCH PARKWAY
AUGUSTA, GA 30907
ATTN: LISA BURGES
CORPORATE STUDIO
20 - 8TH STREET
AUGUSTA, GA 30901
ATTN: CHARLES SQUIRES
AUGUSTA BUSINESS INTERIORS
3127 DAMASCUS ROAD
AUGUSTA, GA 30909
TOTAL OFFICE PRODUCTS
ATTN: SALES
307 COMMERCE DR., SUITE D
AUGUSTA, GA 30907
IVAN ALLEN WORKSPACE
ATTN: SALES
3021 RIVERWATCH PKWY
AUGUSTA, GA 30907
ATTN: HOPE BATES
ANDREWS GALLERY
2831 WASHINGTON ROAD
AUGUSTA, GA 30909
AUGUSTA OFFICE SOLUTIONS
3070 DAMASCUS ROAD, SUITE D
AUGUSTA, GA 30909
DIGITAL OFFICE EQUIPMENT
229 FURYS FERRY RD., STE. 141
AUGUSTA, GA 30907
Returned Mail
AUGUSTA BUSINESS EQUIPMENT
461 TIMBER WOLF TRL.
AUGUSTA, GA 30907
RK BAKER OFFICE INTERIORS
3319 WASHINGTON RD.
AUGUSTA, GA 30907
AUGUSTA OFFICE INSTALL
4629 DURBIN DR.
AUGUSTA, GA 30907
BROOKSTONE
3450 WRIGHTSBORO RD.
AUGUSTA, GA 30909
Returned Mail
POLLOCK COMPANY
1711 CENTRAL AVE.
AUGUSTA, GA 30904
Kellie Irving
Compliance Department
TAKIYAH DOUSE
AUGUSTA CENTRAL SERVICES
DEPARTMENT
RICK ACREE
AUGUSTA CENTAL SERVICES
DEPARTMENT
Bid Item 18-252
Furniture for Augusta Wellness
Center
for Central Services-Facilities
Maintenance Mailed 7/31/18
Bid Item #18-252
Furniture for Augusta Wellness
Center
for Central Services-Facilities
Bid Due: Thur 8/23/18@3:00 P.M.
PG 1 of 1
Administrative Services Committee Meeting
9/25/2018 1:20 PM
Award Contract for Wellness Center Furnishings
Department:Central Services - Facilities
Presenter:Takiyah A. Douse
Caption:Award the contract for furnishing and installation of the
furnishings for the Augusta Wellness Center to Augusta Office
Solutions of Augusta, GA in the amount of $30,574.75. Bid Item
18-252
Background:Renovations to convert the former Traffic Engineering building
on the Municipal Building Campus are underway. As part of the
operational agreement, Augusta is to provide the furnishings
required to support Wellness operations.
Analysis:Bids were received for the referenced purchase on August 23,
2018. The lowest compliant bid was submitted by Augusta
Office Solutions of Augusta, Georgia, in the amount of
$30,574.75.
Financial Impact:The contract amount is $30,574.75
Alternatives:1. Award the contract for furnishing and installation of the
furnishings for the Augusta Wellness Center to Augusta Office
Solutions of Augusta, GA in the amount of $30,574.75. 2. Do
not award
Recommendation:Award the contract for furnishing and installation of the
furnishings for the Augusta Wellness Center to Augusta Office
Solutions of Augusta, GA in the amount of $30,574.75.
Funds are
Available in the
Following
Accounts:
This project is funded through SPLOST set aside for the
Wellness Center.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
From:
Sent:
To:
Cc:
Subiect:
Commissioner Sammie Sias
Thursday, SePtember 20,20L8 8:27 AM
Lena Bonner
Nancy Morawski; Natasha L. McFarley
Executive Session Meetings
Ms Bonner,
please add the following item to the Administrative Service Committee agenda.
Request the Commission honor the the time frame we set for our Executive Session of
t t:OO am to l:00 pm. We are during our citizens a great disservice when they are sitting around waiting on
their elected representatives who appiar to have no regard for their time or daily obligations. Their time is
money. We must stop waiting it.
Request that you pass this resolution to:
- Start the Executive Session meetings on time
- End the meeting at l:00 pm. Items not addressed will be rescheduled reconvene the executive session after
completion of all committees.
- Limit excessive debate
- provide Executive Session agenda and supporting material to all commissioners by Friday of the prior week,
same as the Commission agenda.
- Package confidential or sensitive material as such.
Commissioner Sias
Sent from my iPad
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AED:1 04.1
Administrative Services Committee Meeting
9/25/2018 1:20 PM
Executive Sessions
Department:
Presenter:Commissioner Sammie Sias
Caption:Request the Commission honor the time frame we set for our
Executive Session of 11:00 am to 1:00 pm. and pass a resolution
to:
- Start the Executive Session meetings on time.
- End the meeting at 1:00 pm. Items not addressed
will berescheduled - reconvene the executive
session after completion of all committees.
- Limit excessive debate.
- Provide Executive Session agenda and supporting
material to all commissioners by Friday of the prior
week, same as the Commission agenda.
- Package confidential or sensitive material as such.
(Requested by Commissioner Sammie Sias)
Background:We are doing our citizens a great disservice when they are
sitting around waiting on their elected representatives who
appear to have no regard for their time or daily obligations.
Their time is money. We must stop wasting it. Request that you
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting Commission Chamber - 9l1ll20l8
ATTENDANCE:
Present: Hons. M. williams, chairman; Jefferson, vice chairman; D.
Williams, member.
Absent: Hon. Hardie Davis, Jr., Mayor; Davis, member.
ADMINISTRATIVE SERVICES
1. Authorize the submission of the 2018 Consolidated Application, Exhibit 2 Item
Applications (both New and Renewal) and all supporting documentation for Action:
the Continuum of Care Application to The Department of Housing and Urban Approved
Development (HUD).
2. Award' the contract for renovation and conversion of 1815 Marvin Griffin Item
Road into additional space for Records Archives and office space for Action:
Mosquito Control to R. W. Allen and Associates in the amount of Approved
$1,142,700.00. Bid Item 18-198
Motions
Motion Motion Textrype
Motion to
Approve approve.
Motion Passes 3-0.
Motions
Motion Motion Textlype
Motion to
Approve approve.
Motion Passes 3-0.
seconded By Motion
Result
Commissioner Commissioner
Andrew Jefferson Dennis Williams Passes
Made By
Made By
Commissioner
Dennis Williams
Seconded By ili:xi,"
Commissioner
Andrew Jefferson Passes
3.
Motion to approve publication of the proposed budget allocations for the ltem
required 30-Day Public Comment Period and subsequent submission by Action:
Augusta Housing and Community Development of the FY2019 Annual Approved
Action Plan for the following programs funded by the u.S. Department of
Housing and Urban Development (HUD): Community Development Block
Grant (CDBG) Program, Home Investment partnerships (HOME) program,
Emergency Solutions Grant (ESG) Program, and the Housing Opportunities
for Persons With AIDS (HOPWA) Program.
Motions
Motion;- --- Motion Textr ype
Motion to
Approve approve.
Motion Passes 3-0.
Motions
Motion Motion TextI VDEJI
Motion to approve
A ---^_.^ receiving this item asApprove- -rr- - '- information.
Motion Passes 3-0.
seconded By Motion
Result
Commissioner Commissioner
Andrew Jefferson Dennis Williams Passes
Made By
4. Motion to approve the minutes of the Administrative Services Committee held Item
on August28,20l8. Action:
Approved
Motions
Motion Motion Textrype
Motion to
Approve approve.
Motion Passes 3-0.
Made By
Commissioner Commissioner
Dennis Williams Andrew Jefferson Passes
5. Presentation by Mr. Floyd Bennett regarding uncleaned ditch along side of his
residence.
Andrew
Jefferson
Dennis
Williams
Motion
Result
Motion
Result
Passes
Item
Action:
Approved
Item
Action:
Approved
Made By Seconded By
Commissioner Commissioner
6. Discuss salaries adjustments for Richmond County Juvenile Court employees
who were not included in the recent compensation study. (Requested by
Commissioner Marion Williams)
Motions
Motion Motion Textrype
Motion to approve tasking
the Administrator and the
Human Resources
Department to meet with
Juvenile Court and other
similarly situated
Aoorove departments to determine- -rr- - ' - if the money they
currently have in their
budgets can be used to
make appropriate salary
adjustments for their
employees.
Motion Passes 3-0.
Motions
Motion Motion Textrype
Motion to approve
^ _-..^--^ receiving this item asADDTOVEinformation.
Motion Passes 3-0.
seconded By f*il
Commissioner Commissioner
Made By
Andrew
Jefferson
Dennis
Williams
Passes
Motion
Result
Passes
7. Discuss recent squatter-situation on Gordon Highway and the lack of follow-
through from city departments. (Requested by Commissioner Marion
Williams)
Item
Action:
Approved
Made By Seconded By
Commissioner CommissionerDennis AndrewWilliams Jefferson
www.augustasa.sov
Administrative Services Committee Meeting
9/25/2018 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on September 11, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
9/25/2018 1:20 PM
Ratify Emergency Purchase Order for Central Services Re-roof
Department:Central Services - Facilities
Presenter:Takiyah A. Douse
Caption:Ratify an Emergency Purchase Order #P358754 in the amount
of $81,900.00 to RPI Inc. to replace the upper roof on the
Central Services Administration Building.
Background:Augusta has recently completed renovations of the former
Augusta Utilities Customer Service Building on Peach Orchard
Road into Administrative Space for the Central Services
Department. After completion, a leak was discovered and
investigated. It was determined that the existing roof could not
be successfully patched in a manner that would provide a long
term watertight system. It was further determined that there is
already one original built up roof under the exposed membrane
roof. The Building Code does not allow for installation of three
membranes which necessitates the removal of both roofs. In
order to protect the recently completed interior renovations,
replacement of the roof is necessary.
Analysis:Roof replacement rather than patching/coating, is required.
Emergency Procurement Procedures were followed and the PO
was issued to the low bidder, Roofing Professionals, Inc. (RPI)
in the amount of $81,900.00. Materials have been ordered and
work is to commence as soon as possible.
Financial Impact:The cost is $81,900 to be funded from SPLOST 7 set aside for
Roof Replacements
Alternatives:1. Ratify Emergency Purchase Order #P358754 in the amount of
$81,900.00 to RPI Inc. to replace the upper roof on the Central
Services Administration Building.
Recommendation:
Ratify Emergency Purchase Order #P358754 in the amount of
$81,900.00 to RPI Inc. to replace the upper roof on the Central
Services Administration Building.
Funds are
Available in the
Following
Accounts:
The cost is $81,900 to be funded from SPLOST 7 set aside for
Roof Replacements
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission