The URL can be used to link to this page

Home My WebLink About2018-08-28 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 8/28/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Approve the request from the Richmond County Sheriff’s Office for the purchase of two crime scene vehicles. Bid Item #18-186 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 2. The Central Services Department-Fleet Management Division requests the purchase of Bid Item #18-226: one (1) 15-Passenger Cutaway Bus and Bid #18-229 Engineering Department requests the purchase of one (1) F-350 Pickup Truck Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 3. Discuss the matter regarding the proposed sale of the Wallace Branch Library. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Andrew Jefferson Passes 4. Discuss/approve Commission support of designating the Lake Olmstead Stadium property as an approved site for a city Amphitheater. (Requested by Commissioner Andrew Jefferson) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis votes No. Motion Passes 3-1. Commissioner Andrew Jefferson Commissioner Dennis Williams Passes 5. Motion to consider establishing a Greater Augusta Joint Development Authority between Augusta Richmond County, Burke County, and Columbia County. (Requested by Commissioner Sammie Sias) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 6. Motion to approve the minutes of the Administrative Services Committee held on August 14, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Motion Result Approve Commissioner Andrew Jefferson Commissioner Mary Davis Passes Motion to approve. Motion Passes 4-0. www.augustaga.gov Administrative Services Committee Meeting 8/28/2018 1:20 PM Attendance 8/28/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Friday, April 20, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-186 Pickup Truck 9800GVWR for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 6, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 15, 22, 29, April 5, 2018 Metro Courier March 15, 2018 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Attachment B Yes Yes E-Verify Number 94460 689847 SAVE Form Yes Yes Year 2019 2019 Make Ford Ford Model F250 F250 Approximate Delivery Schedule 90-120 days 90-120 ARO 5.01 2018/2019 Pickup Truck 9800 (3/4 ton)$21,670.00 $21,985.72 6.01 6.7L V8 Diesel Engine – 99T $8,395.00 $9,120.00 6.02 4X4 Option – F2B $2,600.00 $3,240.00 6.03 Skid Plates (4X4 Only) $95.00 $145.00 6.04 LT245 All Terrain Tires $160.00 $195.00 6.05 Super Cab Long Bed-X20I $2,325.00 $3,100.00 6.06 Super cab short Bed-X20S $2,110.00 $2,930.00 6.07 Crew Cab Long Bed – W20I $3,475.00 $3,480.00 6.08 Crew Cab Short Bed-W20S $3,300.00 $3,260.00 6.09 Roof Clearance Lights $89.00 $126.00 6.10 Cruise Control $225.00 $285.00 6.11 Cab steps $355.00 $355.00 6.12 AM-FM-CD $525.00 $589.00 Pickup Truck 9800GVWR: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Vehicle/Optionals Required: 6.00 Manufacturer options: Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. Page 1 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 6.13 Limited Slip Axle $365.00 $485.00 6.14 Engine Block Heater $85.00 $135.00 6.15 PTO Transmission $270.00 $335.00 6.16 Trailer Brake Controller $255.00 $325.00 6.17 Daytime Running Lights - 942 $42.00 $58.00 6.18 Reverse Aid sensor $235.00 $295.00 6.19 XL Value Package $945.00 $235.00 6.20 Ford SYNC $525.00 $525.00 6.21 Power Windows $1,050.00 $1,340.00 6.22 Aluminum Wheels n/a $1,135.00 6.23 Cloth 40/20/40 Bench Seat $295.00 $415.00 6.24 Dual Alternators (Diesel Only)$331.00 $235.00 6.25 200 Amp HD Alternator $80.00 $128.00 6.26 Upfitter Switches $160.00 $225.00 6.27 Spray-in Bedliner $375.00 $420.00 6.28 Tailgate Step $345.00 $430.00 6.29 Bed & Camera Delete 249. credit 625. credit 6.30 Spring package for bed delete $115.00 $185.00 6.31 Rearview Camera (bed delete)$378.00 $495.00 6.32 CNG/Propnae Prep Package $310.00 $490.00 Page 2 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 6.33 Exterior Color Not in Base Price Color: ___________$650.00 N/C 6.34 Exterior Color not in Base Color: ___________$650.00 N/C 6.35 Exterior Color not in Base Color: ___________$650.00 N/C 6.36 Interior Color not in Base Color: ___________$650.00 N/C 6.37 Interior Color not in Base Color: ___________$650.00 N/C 6.38 Interior Color Not Included in Base Price Color: ___________$650.00 N/C 6.39 Delivery Fee per Vehicle $150.00 N/C 7.01 Fire extinguisher $55.00 N/C 7.02 Outlet receptacle $55.00 N/C 7.03Toolbox $425.00 $395.00 7.04 Trailer hitch $50.00 $395.00 7.05 Trailer wiring Standard $95.00 7.06 Trailer ball $25.00 N/C 7.07 Window tint, regular cab $125.00 $125.00 7.08 Window tint, extended cab $140.00 $145.00 7.09 Window tint, crew cab $155.00 $165.00 7.10 Add on step $200.00 $495.00 7.11 Backup alarm $65.00 $65.00 7.12 Drill Free Light Bar Cab Mount $690.00 $660.00 7.13 LED top mount light $690.00 $670.00 7.00 Outfitter's Specialty Items: Page 3 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 7.14 County Emergency Equipment Package $808.00 $782.00 Page 4 of 4 Administrative Services Committee Meeting 8/28/2018 1:20 PM Bid #18-186: 2019 - RCSO-=Crime Scene Trucks Department:Central Services - Fleet Management Division Presenter:Ron Crowden Caption:Approve the request from the Richmond County Sheriff’s Office for the purchase of two crime scene vehicles. Bid Item #18-186 Background:The Richmond County Sheriff’s Office is requesting the purchase of two 2019 Ford F250s to replace two older model crime scene vehicles. These vehicles will be purchased using the funds from Narcotics property sales (212). Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Trucks 9,800 GVWR with the following results: Bid 18-186 Pickup Trucks 9,800 GVWR: 2019 Ford F250 - Allan Vigil Ford - $35,107.00 Financial Impact:2 – 2019 Ford F250s @ $35,107.00each for the Sheriff's Office using Narcotic’s property sales funds. The total of this purchase is $70,214.00 (ACCT# 212-03-1210/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 2 - Ford F250s for the Richmond County Sheriff’s Office. Funds are Available in the Following Accounts: 212-03-1210/54-22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL Vendors Alliance Bus Group 1926 Hyannis Court College Park, GA 30337 Creative Bus Sales 1525 Willingham Dr Atlanta, GA 30344 Tesco 5464 Navarre Ave Oregon, OH 43616 The Bus Center 6838 Oak Ridge Commerce Way Austell, GA 301686 Attachment B YES YES YES Late - Noncompliant E-Verify Number 742287 NO - Noncompliant 1311864 Addendum 1 YES YES YES SAVE Form YES YES YES Bid Price $49,955.00 $51,000.00 $55,614.00 Year 2019 2019 2018 Make ELKHART COACH ELKHART COACH FORD Model EC11 EC11 E350 Delivery Fee INCLUDED 0 INCLUDED Approximate Delivery Time 120 DAYS 91-150 DAYS 8/24/2018 2018/2019 Bus, 15 PAX (Incl. Driver), Cutaway Style, Transport Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 129 Total Number of Specifications Mailed Out to Local Vendors: 1 Total packages submitted: 3 Total Non-Compliant: Bid Opening Item #18-226 15 Passenger Bus – Cutaway Style for Augusta, Georgia – Central Services Department-Fleet Maintenance Division Bid Due: Friday, June 29, 2018 @ 11:00 a.m. Page 1 of 1 OFFICIAL 0 Bid #18-229 10,000 GVW Series for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Attachment B Yes E-Verify Number 94460 SAVE Form Yes 5.01 2018/2019 Pickup Truck, Rg Cab 10000 GVW $22,885.00 6.01 6.7L diesel Engine $8,359.00 6.02 4x4 Option $4,175.00 6.03 Skid Plates (4x4 only)$95.00 6.04 LT 245 All Terrian tires $160.00 6.05 Manual Shift and Hubs N/C 6.06 Extended/Super Cabs Long $3,975.00 6.07 Extended/Super Cabs Short $3,790.00 6.08 Crew Cab Long $4,165.00 6.09 Crew Cab Short $4,010.00 6.10 Dual Rear Wheels $2,335.00 6.11 Cruise Control $225.00 6.12 Cab Steps $355.00 6.13 AM/FM/MP3/SYNC $525.00 6.14 Limited Slip Axle $365.00 5.00 10,000 GVW Series Vehicle and Options Required 6.00 Manufacturer Options: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 73 Total Electronic Notifications (Demandstar): 5 Total Number of Specifications Mailed Out to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 4 OFFICIAL 0 Bid #18-229 10,000 GVW Series for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 73 Total Electronic Notifications (Demandstar): 5 Total Number of Specifications Mailed Out to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: Total packages submitted: 1 Total Noncompliant: 0 6.15 Engine Block Heater $85.00 6.16 PTO Transmission $270.00 6.17 Trailer Brake Control $255.00 6.18 Daytime Running Lights $42.00 6.19 Reverse Aid Sensor $235.00 6.20 XL Value Pkg $945.00 6.21 Rear Window Defrost $65.00 6.22 Power Windows $1,050.00 6.23 Cloth 40/20/40 $295.00 6.24 Dual Alternators $331.00 6.25 200Amp HD Alernator $80.00 6.26 Upfitter switches $160.00 6.27 Spray-in Bedliner $375.00 6.28 Spring Package for Bed $115.00 6.29 Bed and Camera -$249.00 6.30 Rear View camera $378.00 Kit Only 6.31 Package for XLT $5,590.00 6.32 Power Driver seat $1,349.00 6.33 CNG $310.00 6.34 Gooseneck Prep and Hitch $885.00 4x4 Only 6.35 Exterior Color not in Base $608.00 Green 6.36 Exterior Color not in Base $608.00 Green Gem 6.37 Exterior Color not in Base $608.00 Orange 6.38 Interior Color not in Base $608.00 Vermillion Red Page 2 of 4 OFFICIAL 0 Bid #18-229 10,000 GVW Series for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 73 Total Electronic Notifications (Demandstar): 5 Total Number of Specifications Mailed Out to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: Total packages submitted: 1 Total Noncompliant: 0 6.39 Interior Color not in Base $608.00 Yellow 6.40 Interior Color not in Base $608.00 School Bus Yellow 6.41 Delivery Fee per Vehicle $150.00 6.42 1 Extra set of Keys $255.00 6.43 Hvy Duty all weather mats $75.00 7.01 Fire Extinguisher $65.00 7.02 Outlet receptacle $70.00 7.03 Toolbox $425.00 7.04 Trailer hitch Hitch is Standard - Bar & Balls $50.00 7.05 Trailer wiring Standard 7.06 Trailer ball $25.00 7.07 Window Tint Reg Cab $125.00 7.08 Window Tint Extended Cab $140.00 7.09 Window Tint Crew Cab $155.00 7.10 Add on step $220.00 7.11 Backup alarm $70.00 7.12 Drill free Light bar $690.00 7.13 Led top mount light $690.00 7.14 County Emergency Equip Pk $1,455.00 Year 2019 Make Ford Model F350 (F3A) 7.00 Alert Warning Systems 2018 10,000 GVW SERIES PICKUP TRUCK: Page 3 of 4 OFFICIAL 0 Bid #18-229 10,000 GVW Series for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 73 Total Electronic Notifications (Demandstar): 5 Total Number of Specifications Mailed Out to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: Total packages submitted: 1 Total Noncompliant: 0 Delivery Date 90-120 days Exceptions 3.01 2019 pricing is good through 11/30/18 only. Page 4 of 4 Invitation to Bid Sealed bids will be received at this office until Friday, June 29, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-225 Full Size Passenger Van – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-226 15 Passenger Bus – Cutaway Style – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-229 10,000 GVWR Pickup Truck – Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 24, 31, June 7, 14, 2018 Metro Courier June 14, 2018 Bid Department Funding Source Account Amount Awarded Vendor 18-226 Central Services-Fleet Management Capital Outlay 272-01-6440/54-22110 49,955.00$ Alliance Bus Group of GA 18-229 Engineering-Maintenance Capital Outlay 272-01-6440/54-22210 42,764.00$ Allan Vigil Ford Administrative Services Committee Meeting 8/28/2018 1:20 PM Bid #18-226: 2018 - 15 Pass Bus and Bid #18-229 F-350 Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:The Central Services Department-Fleet Management Division requests the purchase of Bid Item #18-226: one (1) 15- Passenger Cutaway Bus and Bid #18-229 Engineering Department requests the purchase of one (1) F-350 Pickup Truck Background:The Central Services Department is requesting to purchase one 15 Passenger Cutaway Style Bus to be used in the transport of Augusta-Richmond County personnel to periodic training and required functions. The Engineering Department is requesting one F-350 to transport the pot hole patching crew and their equipment. This truck will replace a 17 year old truck with 198, 925 miles on it. Bid Tab sheets and a vehicle evaluation is attached for your review. Analysis:The Procurement Department published a competitive bids using the Demand Star application for a 15 Passenger-Cutaway Style Bus and Pickup Truck, 10,000 GVWR. Invitations to bid were sent to five vendors: Bid 18-226: 2019 Elkhart Coach EC11– Alliance Bus Group: $49,955.00 (College Park, GA); 2019 Elkhart Coach EC11- Creative Bus Sales : $51,000.00 (Atlanta, GA); 2018 Ford F-350 – TESCO of Ohio: $55,614.00. Bid 18- 229: 2019 Pickup Truck – 10,000GVWR – Allen Vigil Ford: $42,764.00 Financial Impact:1 – 2019 Elkhart Coach EC11 - @ $49,955.00 (272-01- 6440/54.22110) and 1- 2019 Ford F-350 will be purchased with Capital Outlay (272-01-6440/54.22210) Alternatives:(1) Approve the request; (2) Approve the request in part, (3) Do not approve the request. Recommendation: Approve the purchase of 1 - 15 Passenger Cutaway Style Bus for the Central Services Department-Fleet Management Division. Funds are Available in the Following Accounts: Bid #18-226 Passenger Bus - 272-01-6440/52.22110 Bid #18- 229 F-350 Pickup Truck - 272-01-6440/54.22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 8/28/2018 1:20 PM Wallace Branch Library Department: Presenter:Commissioner Marion Williamns Caption:Discuss the matter regarding the proposed sale of the Wallace Branch Library. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 8/28/2018 1:20 PM Lake Olmstead Stadium property as an Amphitheater Department: Presenter:Commissioner Andrew Jefferson Caption: Discuss/approve Commission support of designating the Lake Olmstead Stadium property as an approved site for a city Amphitheater. (Requested by Commissioner Andrew Jefferson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: BYLAWS OF THE GREATER AUGUSTA JOINT DEVELOPMENT AUTHORITY ARTICLE I ORGANIZATION OF THE JOINT DEVELOPMENT AUTHORITY 1.1 Status. The Greater Augusta Joint Development Authority (the "Authority") is a public body corporate and politic, created in and for Burke County, Columbia County and Augusta, Georgia (the "Participating Jurisdictions"). The Authority is authorized under O.C.G.A. Section 36-62-1, et seq. (the "Development Authorities Law"), particularly O.C.G.A. Section 36-62-5.1, and has been created and activated as a joint development authority thereunder by concurrent resolutions of the goveming bodies of Burke County, Columbia County and Augusta, Georgia. 1.2 Name. The Authority is named the "Greater Augusta Joint Development Authority." 1.3 Activatine Resolution. The concurrent resolutions of the Participating Jurisdictions referred to above, together with all subsequent amendments thereof ur" sometimes referred to collectively in these bylaws as the "Activating Resolution." It shall be the duty of the Secretary of the Authority to place a copy of the Activating Resolution in the Authority's minute book, and these bylaws shall be subject to the ActivatingResolution. ARTICLE II PURPOSES AND POWERS 2.1 General Pumoses. The general purposes and powers of the Authority have been determined by the General Assembly of Georgia and are set forth in the Development Authorities Law. 2.2 Restriction on Operation. Pursuant to Section 4 of the Activating Resolution, acopy of which is attached as Schedule 2.2. hereto and incorporated herein by reference, theAuthority shall refrain from issuing any revenue bonds or promissory notes. Without limitation, by their resolution adopting these bylaws, the members of the Authority on its behalf expressly join in and agree to be bound by the intergovemmental agreement contained in said Section 4 as provided in Section 5 of the Activating Resolution 2.3 Particular Purposes. Without limitation of Section 2.1, above. but subject to Section 2.2, above, the Authority shall have the following particular purposes: (a) to develop and promote for the public good and general welfare trade,corlmerce, industry and employment opportunities of the Participating Jurisdictions in accordance with the Development Authorities Law; (b) to encourage cooperation among economic development organizations with the Participating Jurisdictions; and 47716034v.3 (c) to exercise all of the powers granted to a joint development authority pursuant to the provisions of the Development Authorities Law. 2.4 Requirements Apolicable to Joint County Development Authorities. The Authority shall comply with the provisions of O.C.G.A. Section 36-62-5.|(eXl), part of the Development Authorities Law, which specifies that a joint authority created by two or more contiguous counties, (a) must be an active bona fide joint authority; O) must have a board of directors; (c) must meet at least quarterlyi and (d) must develop an operational business plan ARTICLE III OFFICES AND PLACES OF MEETINGS 3.1 Principal Office. The Authority shall have a principal office located at Georgia . The designation by the Authority of a principal office is intended, among other things, to identiff the location of the Authority for purposes of o.c.G.A. section 36-82-7s,part of the Revenue Bond Law. 3.2 Additional Offices. The Authority may have such other offices at such additional locations within its area of operations as the Authority may deem appropriate. 3.3 Regular Meeting Place. The principal office shall be considered a regular meeting place of the Authority. ARTICLE IV DIRECTORS 4.1 General. The Authority shall have a Board of Directors which shall consist of members qualified and appointed, and serving such terms, as provided in the Activating Resolution. 4.2 Ouarterly and Special Meetings. Regular quarterly meetings of the members oftheboardofdirectors(eacha..Director,')shallbeheld,Bto regular meeting place of the Authority. One such quarterly meeting, so designated each year by the Authority, shall be considered its annual meeting. At said annual meeting, the Directors shall adopt an annual budget for the Authority's fiscal year and shall elect officers and shall consider such other matters as shall be brought properly before them. Special meetings of theDirectors shall be held when called by the Chairman of the Authority, the Vice-Chairman of the Authority acting in place of the Chairman, or a majority of the Directors at such dates and times as he, she or they reasonably shall fix, at a regular meeting place of the Authority determined by him, her or them. 4.3 Notice. Notice of each meeting shall be gtven to each Director of the Authoritypersonally, in writing, by mail, facsimile or email, or by telephone by whomever shall call themeeting or by the Secretary of the Authority at the direction of whomever shall call themeeting. Notice shall set forth the date, time and place of the meeting and, if for a specialmeeting, also shall set forth the purpose or business to be transacted at the meeting. Noticeshall be given as much in advance of the meeting as shall be reasonable under the circumstances and as shall be required by law. 47716034v.3 4.4 Waiver of Notice. Attendance of a Director at a meeting of the Directors shall constitute a waiver of notice of such meeting and a waiver of any and all objections to the date, time and place of the meeting or the manner in which it has been called or convened, except when a Director shall attend the meeting solely for the purpose of stating, at the beginning of the meeting, any such objection to the transaction of business. 4.5 Open and Public Meetines. All meetings of the Authority shall be conducted as required by Georgia's "Open Meetings" law, codified as O.C.G.A. Section 50-14-1 et seq. (the "Open Meetings Law"), and all provisions of these bylaws shall be subject thereto. The designation by the Authority of a scheduled regular meeting place pursuant to Section 3.3, above, is intended to facilitate satisfaction of the requirernents of the Open Meetings Law pertaining to a regular place of meetings. 4.6 Attendance: Ouorum: Vote Reouired for Action. At all meetings of the Directors, the presence of a majority of the Directors eligible to vote shall be necessary and sufficient to constifute a quorum for the transaction of business. However, no action may be taken by the Directors without the affirmative vote of a majority of the full mernbership of the Directors. Provided, however at least one Director from each Participating Jurisdiction shall be present and participating in the meeting at the time of vote. 4.7 Presiding Officer. The Chairman of the Authority, or in his or her absence, the Vice-Chairman of the Authority, shall preside at all meetings of the Directors and may appoint such assistants as he or she shall deem appropriate. 4.8 Minutes. At each meeting of the Directors, the Secretary (or, if there is no Secretary, such person as the Chairman may appoint) shall take attendance, count and retain ballots, if any, cast by the Directors, and record the acts and proceedings in written minutes. A copy of the minutes shall be glven to each Director as soon as possible after the meeting and in any case, not less than five (5) days prior to the next meeting of the Directors. The minutes shall be read at the next meeting of the Directors and upon approval by the Authority, shall become the official minutes of the Authority. The Directors shall have the right to waive the reading of the minutes. The Authority shall also comply with any additional requirements of the Open Meetings Law pertaining to its minutes. 4.9 Postponement: Adjoumment. If a quorum does not exist, a majority of the Directors present may postpone any meeting to another date, time or place, subject to all requirements of these bylaws and of the Open Meetings Law. ARTICLE V OFFICERS 5.1 Procedure. (a) The Authority shall have a Chairman, a Vice-Chairman, a Secretary and a Treasurer or a Secretary-Treasurer. The officers shall be elected by the Authority at its annual meeting. The Chairman and the Vice-Chairman shall be members of theAuthority; the Secretary and the Treasurer (or the Secretary-Treasurer, as applicable) or 47716034v.3 an Assistant Secretary may, but need not, be a member of the Authority. If the Authority has a Secretary-Treasurer, references in these bylaws to the Secretary or Treasurer shall be deerned references to the Secretary-Treasurer. (b) All officers who are members of the Authority shall serve for a term of one (l) year and until their successors are elected and have been qualified; all officers who are not members of the Authority shall serve for such term as may be determined by the Authority and until their successors are elected and have qualified. Other than serving as Secretary-Treasurer, members of the Authority shall not hold more than one office. (c) Each Director shall have one vote. Any Director may abstain from voting as to any particular matter. Any officer who is not a Director shall have no voting rights. (d) A vacancy in the oflice of Chairman, Vice-Chairman, Secretary or Treasurer (or Secretary-Treasurer, as applicable) shall be filled for the unexpired portion of the term by the Authority. 5.2 Standard of Conduct. The provisions of O.C.G.A. Section 45-10-3 shall apply toall Directors of the Authority, and a Director of the Authority shall not engage h ;y transaction with the Authority. The provisions of paragraph (9) of O.C.G.A. Section 45-10-3 and the preceding sentence shall be deemed to have been complied with and the Authority may purchase from, sell to, borrow from, loan to, contract with, or otherwise deal with any Diiector or member or any organization or person with which any Director or member of the Authority is in any way interested or involved, provided (1) that any interest or involvernent by sucirDirector or mernber is disclosed in advance to the Directors or members of the Authorityand is recorded in the minutes of the Authority, (2) that any interest or involvement by such Director with a value in excess of $200.00 per calendar quarter is published by the Authority one timein the legal organ in which notices of sheriffs' sales are published in each county affected by such interest, at least 30 days in advance of consummating such transaction, (:) tt ut "oDirector having a substantial interest or involvement may be present at that portion of anAuthority meeting during which discussion of any matter is conducted involving any such organization or person, and (4) that no Director having a substantial interest or involvement may participate in any decision of the Authority relating to any matter involving such organization or person. As used in this Section, a "substantial interest or involvement" means any interest or involvernent which reasonably may be expected to result in a direct financial benefit to such Director or member as determined by the Authority, which determination shall be final and not subject to review. Nothing contained in this Section or in O.C.G.A. Section 45-10-3 shall be deemed to prohibit any Director who is present at any meeting or who participates in any decision of the Authority from providing legal services in connection with any of the undertakings of the Authority or from being paid for such services. 5.3 Rernoval. Any officer may be removed from office by vote of the Directors in accordance with Section 4.6, above, at a meeting with respect to which notice of such purpose has been glven, for failure to adhere to the foregoing standard of conduct, or for conviction ofany felony or misdemeanor which involves an act of dishonesty or moral turpitude, including, but not limited to, the following: taking of a false oath, making a false report, bribery, p"rj"ry, burglary, larceny, theft, robbery, extortion, forgery, counterieiting, fraudulent conceal;e;, 47716034v-3 ernbezzletrent, fraudulent conversion, or misappropriation of funds. Removal of an officerfrom such position shall not affect his status as a Director, if he is a Director. 5.4 Chairman. The Chairman of the Authority shall be the chief executive officer of the Authority and shall have general and active management responsibility for the business and affairs of the Authority and in that capacity shall have the followlng po*"i. and duties: (a) to preside when present at all meetings of the Directors of the Authority; O) to see that all orders, resolutions and other actions of the Authority are carried into effect; (c) to execute in the name of the Authority all written instruments of every kind and character which the Authority or the law has authorized him to execute; (d) to appoint the mernbership and the chair of each committee of the Directors of the Authority; (e) Authority; to be ex officio a mernber of each committee of the Directors of the (0 to report to the Authority from time to time all matters within its knowledge that should be brought to its attention in its best interests; and (g) to have such other powers and to perform such other duties as are incident to the office of Chairman and as may be prescribed by these bylaws, the Authority or the law. 5.5 Vice-Chairman. The Vice-Chairman of the Authority shall have the powers and shall perform the duties of the Chairman, whenever the Chairman, by reason of absence or disability, is unable to act and whenever the Chairman or the Authority so directs that he or she do so. He or she shall also have such powers and shall also perform such duties as may be prescribed by these bylaws, the Authority or the Development Authorities Law. 5.6 Secretar-v. The Secretary of the Authority shall have the following powers and duties: (a) to be the custodian of the books, records and seal of the Authority; O) to maintain a current list of the names, addresses and telephone numbers of the Directors, the officers, the Executive Director and legal counsel; (c) to affix and attest the seal of the Authority to such documents as theAuthority may direct or that the law may require; (d) to give such notice of meetings of the Directors as shall be directed by whomever is calling the meetings; and 47'716034v.3 (e) to have such other powers and to perform such other duties as are incident to the office of Secretary and as may be prescribed by these bylaws, the Authority or the law. 5.7 Treasurer. The Treasurer of the Authority shall be the chief financial officer of the Authority and in that capacity shall have the following powers and duties: (a) to deposit or cause to be deposited in the name of the Authority, all monies, securities and other valuable effects, in such banks, trust companies or other depositories as shall, from time to time, be designated by the Authority; (b) to keep accurate lists and descriptions of all accounts, properties and business transactions of the Authority; (c) to receive and give receipts for monies due and payable to the Authority from any source whatever; (d) to make or cause to be made such disbursements as the Authority may direct and to see to the proper drafting of all checks, drafts, notes and orders for the payment of money as required in the business of the Authority and as the Authority may direct; (e) to render to the Chairman and to the Directors, whenever they reasonably may request it, an account of all business transacted by him on behalf of the Authority and a financial statement in form reasonably satisfactory to them, showing the financial condition of the Authority as of whatever date they reasonably may request; and (D to have such other powers and to perform such other duties as are incident to the office of Treasurer and as may be prescribed by these bylaws, the Authority or the law. 5.8 Executive Director. The Authority may hire or appoint an Executive Director who shall be an agent and employee of the Authority with duties and responsibilities similar to those of a corporate chief operating officer. Any such Executive Director shall have general and active management responsibility for the day-to-day business and aflairs of the eutnority and in that capacity, subject to the direction, supervision and control of the Authority and in accordance with policies, schedules, forms and other guidelines formulated, approved and adopted by the Authority, shall have the following powers and duties: (a) to plan and supervise the promotion, operation and maintenance of day-to- day business and affairs of the Authority and its land, facilities, equipment and servicls; (b) employees; to hire, pay, promote, train, direct, supervise, control and discharge (c) to participate in the negotiation, preparation of and execution of contractsfor (i) the hiring of employees, (ii) the purchase of supplies and materials necessary forthe promotion, operation and maintenance of the Authority and its land, facilities, 47716034v.3 equipment and services, and (iii) the use of the land facilities, equipment and services of the Authority; (d) to approve and to forward to the Treasurer for payment all bills for supplies and materials necessary for the promotion, operation and maintenance of the Authority and its land, facilities, equipment and services; (e) to direct the disbursement of salaries to all employees under his direction, supervision and control; (0 to coordinate promotion, operation and maintenance activities with the persons responsible for the promotion, operation and maintenance of Authority property; (g) to communicate with and to coordinate activities with all the tenants and other users of the land, facilities, equipment and services of the Authority; (h) to plan and administer the budget for the Authority; (i) to review requests for the use of the Authority and its land, facilities, equipment and services and to make recommendations to the Authority in connection therewith; CI) To conduct himself at all times in his capacity as Executive Director in such a way as to effectuate the purposes of the Authority and in such a way as to be in the best interests of the Authority; (k) to conduct the general correspondence of the Authority; and (l) to have such other powers and to perform such other duties as may be prescribed by the Authority. 5.9 Delesation of Duties. The Authority may delegate the duties of one officer to another officer for any reason that the Authority may deem appropriate. ARTICLE VI NON-MEMBER OFFICERS, AGENTS AND EMPLOYEES 6.1 General. All non-member officers, agents and employees of the Authority shall serve at the pleasure of the Authority and shall receive such compensation and adhere to such conditions of employment as the Authority shall fix or as shall be fixed in any employment agreement entered into by and between the relevant person and the Authority. ARTICLE VII FISCAL YEAR 7.1 General. The fiscal year of the Authority shall be same as the fiscal year for 47716034v.3 ARTICLE VIII SEAL 8.1 General. The seal of the Authority shall be in such form as the Authority mayfrom time to time deem appropriate. The seal shall be affixed manually or by lithograph oiother means of imprinting by the Secretary of the Authority or by such other officer as shall be authorized by the Authority and shall be attested by the Secretary of the Authority. "fiH',Sil"ffi,9.1 General. The Authority shall have the power to amend, alter or repeal these bylaws or adopt new bylaws. 47716034v.3 SCHEDULE 2.2 ACTIVATING RESOLUTION 9 47716034v.3 RESOLUTION OF THE BOARD OF COMMISSIONERS OF BURI(E COUNTY, GEORGIA, TIrE BOARD OF COMMISSIONERS OF COLUMBIA COUNTY, GEORGIA AND THE AUGUSTA-RICHMOND COUNTY COMMISSION CREATING AND ACTIVATING THE "GREATER AUGUSTA JOINT DEVELOPMENT AUTHORITY,,; PROYIDING FOR THE MEMBERSHIP OF THE AUTHORITY; APPOINTING INITIAL MEMBERS OF TIIE AUTHORITY; PROVIDING FOR THE MEMBERS, TERMS OF OFFICE; PROVIDING A RESTRICTION ON THE OPERATION OF THE AUTHORITY AI\D RELATEI) MATTERS WHEREAS, O.C.G.A. Section 36-62-5.1 authorizes one or more counties and one or more municipalities, by concurrent resolutions of their respective local governing bodies, to create and activate a joint development authority; and WHEREAS, this Resolution is being presented for adoption by the Board of Commissioners of Burke County, Georgia, the Board of Commissioners of Columbia County, Georgia and the Augusta-Richmond County Commission, and shall become ef[ective when adopted by each ofsuch governing bodies. NOW, THEREFORE, BE IT RESOLVED, that: Section 1. CREATION OF JOINT AUTHORITY. It is hereby declared that there is a need for a joint development authority to function in the unincorporated and incorporated areasof Burke County, Columbia County and Augusta, Georgia, which are herein called "Participating Jurisdictions." Pursuant to the provisions of O.C.G.A. Section 36-62-5.1, such joint development authority is hereby created and activated. Such joint development authority shall be known as the "Greater Augusta Joint Development Authority " (the "Authority"). The Authority shall, on and subject to the terms and conditions of this Resolution, transact business pursuant to, and exercise the powers provided by, the provisions of, the Development Authorities Law, codified in the Official Code of Georgia Annotated Title 36, Chapter 62, as the same now exists and as it may be hereafter amended. Section 2. MEMBERS. (a) The number of members of the Authority shall be six (6). (b) The number of members to be appointed by each Participating Jurisdiction is two (2). (c) The following persons have been, and are hereby, appointed by the respective Participating Jurisdictions as shown beside their names below, as the initial members of the Authority, to serve for terms beginning with the creation of the Authority and continuing for a term expiring on the specified expiration date: 4'7715759v.4 NAME EXPIRATIONDATE APPOINTING PARTICIPATING JIruSDICTION .-,20- .-,20- ._,20- ._,20- .-,20- .-,20- Burke County Burke County Columbia County Columbia County Augusta, Georgia Augusta, Georgia (d) After expiration of the terms of the initial members of the Authority, the terms of office of the members of the Authority shall be terms of four (4) calendar years. Subsequent appointments to fill the position represented by each initial mernber shall be made by the Participating Jurisdiction that appointed such initial mernber. (e) The Participating Jurisdictions hereby agree among themselves regarding the appointment of the initial and subsequent mernbers of the Authority that each Participating Jurisdiction, shall appoint (and has appointed, as to the initial members), (l) as one of its two appointees, that person who at the time of the appointment is the Chairman of the Participating Jurisdiction's lead countywide development authority (or another member of such development authority designated by such Chairman), and (2) as its other appointee, that person who at the time of the appointment is the Executive Director or President of such countywide development authority. (0 If, at the end of the term of any member of the Authority, a successor to such member has not been appointed, the member whose term of office has expired shall continue to hold office until his or her successor is appointed, which appointment shall be for the balance of the term being filled. If a vacancy occurs in the case of any member, the Participating Jurisdiction that appointed such member shall appoint a successor to serve for the balance of the term being filled, in accordance with subsection (e), above. (g) The residency requirements for the members of the Authority are that each must be a taxpayer residing in one of the Participating Jurisdictions and, in the case of a member who was appointed under clause (1) of subsection (e), above, such Participating Jurisdiction must be the appointing Participating Jurisdiction. (h) The mernbers of the Authority shall constitute its board of directors. Section 3. OFFICERS. The directors shall elect officers in accordance with the Development Authorities Law. Section 4. RESTRICTION ON OPERATION. The Participating Jurisdictions agree that the Authority shall refrain from issuing any revenue bonds or promissory notes, and the 47715759v.4 Authority shall so refrain. The foregoing shall constitute an intergovernmental agreernent as provided in Section 5, below. Section 5. INTERGOVERNMENTAL AGREEMENT. The agreements of the Participating Jurisdictions contained in Section 2(e) and Section 4 of this Resolution are intended to be an intergovemmental agreement between the Participating Jurisdictions, and among thon and the Authority upon its creation, pursuant to Article IX, Section III, Paragraph I(a) of the Georgia Constitution, and upon its creation the members of the Authority shall by resolution expressly join in and be bound by such agreement. The term of such intergovernmental agreement shall expire fifty (50) years from the effective date of this Resolution, or upon the dissolution of this Authority, whichever first occurs. Section 6. FILING WITH SECRETARY OF STATE. A copy of this Resolution shall be filed with the Secretary of State of Georgia. Section 7. COUNTERPARTS. This Resolution may be executed by the Participating Jurisdictions in multiple counterparts, but the same shall be considered one document. Section 8. EFFECTM DATE. This Resolution shall become effective on the date of its adoption by the last of the goveming bodies of the Participating Jurisdictions to adopt the sflme. lthe remainder of this page left intentionally blank - signatures begin on next pageJ 47715'759v.4 Passed and Adopted by the Board of Commissioners of Burke County, this _ day of 2018. Chairman Board of Commissioners Burke County, Georgia ATTEST: Clerk, Board of Commissioners, Burke County, Georgia APPROVED AS TO FORM: County Attomey Burke County, Georgia [signatures continued on nert pageJ 47715759v.4 Passed and Adopted by the Board of Commissioners of Columbia County, this _ day of 2018. Chairman Board of Commissioners Columbia County, Georgia ATTEST: Clerk, Board of Commissioners, Columbia County, Georgia APPROVED AS TO FORM: County Attomey Columbia County, Georgia [signatures continued on nert pageJ Passed and Adopted by the Augusta-Richmond County Commission, this _ day of 201 8. Mayor Augusta, Georgia ATTEST: Clerk, Augusta-Richmond County Commission APPROVED AS TO FORM: Augusta, Georgia Attomey 47715'759v.4 CLERK'S CERTIFICATE I, the undersigned Clerk of the Board of Commissioners of Burke County, keeper of the records and seal thereof, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Board of Commissioners of Burke County creating and activating the "Greater Augusta Joint Development Authority ," and containing provisions relating to the members and directors of the Authority, in a public meeting assembled on 2018, an original of which resolution has been entered in the official records of said County under my supervision and is in my official possession, custody and control. Clerk of Board of Commissioners of Burke County lsEALI 47715759v.4 CLERI('S CERTIFICATE I, the undersigned Clerk of the Board of Commissioners of Columbia County, keeper of the records and seal thereof, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Board of Commissioners of Columbia County creating and activating the "Greater Augusta Joint Development Authority," and containing provisions relating to the members and directors of the Authority, in a public meeting assembled on 2018, an original of which resolution has been entered in the official records of said County under my supervision and is in my official possession, custody and control. Clerk of Board of Commissioners of Columbia County lsEAL] 477157 59v.4 CLERI('S CERTIFICATE I, the undersigned Clerk of the Augusta-Richmond County Commission, keeper of the records and seal thereof, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Augusta-Richmond County Commission creating and activating the "Greater Augusta Joint Development Authority" and containing provisions relating to the members and directors of the Authority, in a public meeting assernbled on 2018, an original of which resolution has been entered in the official records of said County Commission under my supervision and is in my official possession, custody and control. Clerk of the of Augusta-Richmond County Commission lsEALI 47715759v.4 From: Sent: To: Cc: Subject: Attachments: Commissioner Sammie Sias Thursday, August 23,2OLg 8:24 AM Lena Bonner Nancy Morawski; Natasha L. McFarley; Cal Wray; Henry Ingram Economic Development Authority Resolution bylaws jda v3 final.docx; Activating Resolution JDA v4 final.docx Ms Bonner, Please add this item to the Administrative Services Agenda for ZSAugusta 2018 "Motion to consider establishing a Greater Augusta Joint Development Authority" between Augusta Richmond County, Burke County, and Columbia County" Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option" From: Commissioner Sammie Sias Sent: Wednesday, August 22,2OL8 7:30 AM To: Andrew G. Mackenzie Cc: Janice Allen Jackson; Mayor Hardie Davis, Jr. Subject: Fwd: [EXTERNAL] Fwd: Bylaws and Resolution Mr Mackenzie, Please review this proposal from the development authority for future three county joint ventures. proposal intends to address projects near or that cross county lines. Thank you. Commissioner Sias "Failure is not an Option" Sent from my iPhone Begin forwarded message: From: Cal Wray <cwrav@augustaeda.org> Date: August 2l,2OLB at7:37:28 pM EDT To: "SSias@augustaga.gov" <SSias@a ugustaga.gov> Subject: [EXTERNAL] Fwd: Bylaws and Resolution This Commissioner Sias, Here are the bylaws and enabling documents. Please let me know if you have any questions. Thank you for working with me on this. Cal Sent from my iPhone Begin forwarded message: From: <RHagler@fu lcherlaw.com> Date: August 3, 2018 at 1:47:00 PM EDT To: <cwray@augustaeda.org> Subject: RE: Bylaws and Resolution See attached Robert C. Hagler, Attorney Fulchcr Haglcr Ll.P Exchangelli'lenrier Message Security: Check Authenticity ExchangeDefender Message Security: Check Authenticitv [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.] Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. lf you are not lhe named addressee, you should not disseminate,distribute or copy this e-mail Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions talien on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily representthose of the City of Augusta E-mail transmissions cannol be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, desiroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise asa resull of the e-mail transmission. lf verification is required, please request a hard copy version.AED:104 1 Administrative Services Committee Meeting 8/28/2018 1:20 PM Greater Augusta Joint Development Authority Department: Presenter:Commissioner Sammie Sias Caption:Motion to consider establishing a Greater Augusta Joint Development Authority between Augusta Richmond County, Burke County, and Columbia County. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 8/l 4lZOlB ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATTVE SERVICES 1. Discuss ambulance service in Augusta-Richmond County. (Requested by ltem Commissioner Marion Williams) .q.ction: Approved Motions f#:"' Motion rext Made By Seconded By Motion Result Motion Result Motion to delete this CommissionerDelete item from the agenda. Andrew Motion Passes 4-0. Jefferson Motions Motion Motion Textrype Motion to Approve approve. Motion Passes 4-0. Made By Seconded By Commissioner Commissioner Andrew Jefferson Mary Davis Passes Commissioner Mary Davis Passes 2. Motion approve recommendation from the Personnel, policy and Procedures (PPPM) Subcommittee to adopt the revised Employee Appeals and Dispute Resolution 12.0 Policy. Item Action: Approved Item Action: Approved 3. Discuss the status of the Lake Olmstead Stadium and (Requested by Commissioner Andrew Jefferson) Lease Agreement. Motions X:tl"' Motion Text Made By Seconded B Motion Type r'rr'ut'[ I t'tr'r lYraue Dy DecOnqe(l l5y ReSUlt Motion to approve ^ receiving this item as ffT##tioner commissioner passesAPProve information. Motion passes 4-0. Jefferson Mary Davis 4. Motion to approve the minutes of the Administrative Services Committee held Item on July 31, 2018. Action: Approved Motions X:t1"' Motion Text Made By seconded By Motion'f'YPe -.----- -'I Result Motion to commissioner commissionerApprove approve. Y:'ll111tt'""i"t :.ommrssloner passes Motion passes 4-0. Ardrew Jefferson Mary Davis www.augustaga.gov Administrative Services Committee Meeting 8/28/2018 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on August 14, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: