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2018-07-31 Meeting Minutes
Administrative Services Committee Meeting Commission Chamber - 7/31/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Approve the request from the Engineering Department for the purchase of two new trucks for compliance inspectors. Allan Vigil Ford Bid Item 18-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 2. Approve the request to purchase one Richmond County Sheriff’s Office K-9 vehicle. Allan Vigil Ford - Bid Item 18-191 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 3. The Environmental Services Department requests the replacement of two new pickup trucks. Allan Vigil Ford - Bid Item 18-184 Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 4. The Utilities Department requests the replacement of five pickup trucks for Utilities-Construction and Maintenance Division. Allan Vigil Ford - Bid Item 18-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 5. Request to approve submission by Augusta Housing and Community Development of the FY2018 Annual Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnership Grant (HOME) Program, Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 6. Award a contract to John E. Lavender and Associates, Inc. of Statesboro, GA, to construct an addition and renovate the Maxwell Branch Library on Lumpkin Road in the amount of $947,800.00. Bid Item 18-209 Item Action: Approved Motions Motion Type Motion Text Made By Motion Result Approve Commissioner Mary Davis Commissioner Andrew Jefferson Passes Motion to approve. Motion Passes 4-0. 7. Motion to approve the minutes of the Administrative Services Committee held on July 10, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 8. Motion to deny the Protest of RW Allen – per the Compliance Department’s request, regarding Bid Item 18-198 Renovate Building for Mixed Use to include Records Retention @ 1815 Marvin Griffin Road for Augusta, Georgia – Central Services Department – Facilities Division and to lift the stay of procurement in accordance with Augusta, GA Code. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes 9. Discuss the Marshal Office's notification process for removal of junk/abandoned vehicle. (Requested by Commissioner Marion Williams - referred from July 17 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 10. Request approval of the department's new Economic Development program entitled "Seeds For Life". This program was developed to provide an established business, a working capital grant of $10,000 to help foster both growth and employment for that business. In 2018 there will be a total of ten (10) grants made to businesses that demonstrate their ability to grow and prosper as well as be able to either retain current employees or hire additional fulltime or part-time employees for the following twelve month period. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Andrew Jefferson Passes www.augustaga.gov Administrative Services Committee Meeting 7/31/2018 1:05 PM Attendance 7/31/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2018 Make FORD Model F150 Approximate Delivery Schedule 10 TO 12 WEEKS Vehicle/Optionals Required: 5.01 2018 Pickup Truck (1/2 ton)$19,987.00 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 6.03 2.7L V6 EcoBoost – 99P $916.00 6.04 Long Bed (8ft) - 145 $285.00 6.05 Extended range fuel tank - 655 $410.00 6.06 Super Cab (6.5ft bed) – X1C $1,716.00 6.07 Super Cab (8ft bed) – X1CLong $3,375.00 6.08 4X4 Option (All Models) – F1E $1,995.00 6.09 Skid Plates – 413 $155.00 6.10 Fog Lights - 595 $135.00 6.11 Crew Cab XL SWB – W1Cs $3,365.00 6.12 Crew Cab XL LWB – W1Cl $5,325.00 6.13 Limited Slip Axle – XL9 $525.00 6.14 Tilt / Cruise – 50S $215.00 6.15 Cab Steps – Black – 18B $262.00 6.16 AM-FM-CD – 58B $262.00 6.17 Daytime Running Lights - 942 $42.00 6.18 Power Windows/Locks/Mirrors – 85A $1,088.00 6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00 6.20 Trailer Tow Pkg – 53A $555.00 6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00 6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00 6.23 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control – 101A $2,075.00 6.24 Cruise Control & SYNC – 52P/50S $690.00 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 2018 Pickup Truck 6500GVWR: 6.00 Manufacturer options: Page 1 of 2 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 6.25 40-20-40 Cloth Split Bench – CG NC 6.26 Cloth Buckets w/Console – WG $275.00 6.27 Electric Brake Controller – 67T $265.00 6.28 Carpet w/Mats - 168 $140.00 6.29 XL SSV Package – 66S $49.00 6.30 XLT Package – 300A $4,763.00 6.31 Convenience Package for XLT – 301A $1,059.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 6.33 Box Side Steps – 63S $305.00 6.34 Tailgate Step – 63T $355.00 6.35 Reverse Sensing – 76R $255.00 6.36 Spray-In Bedliner – ATK $375.00 6.37 Convenience Package for XLT – 301A $1,059.00 6.38 Exterior Color Not Included in Base Price Color: ___________$950.00 6.39 Exterior Color Not Included in Base Price Color: ___________NC 6.40 [ ] Exterior Color Not Included in Base Price Color: ___________NA 6.41 Interior Color Not Included in Base Price Color: ___________NA 6.42 Interior Color Not Included in Base Price Color: ___________NA 6.43 Interior Color Not Included in Base Price Color: ___________NA 6.44 Delivery Fee per Vehicle $125.00 7.00 Outfitter's Specialty Items: 7.01 Fire extinguisher $55.00 7.02 Outlet receptacle $53.00 7.03 Toolbox $475.00 7.04 Trailer hitch $50.00 7.05 Trailer wiring INCLUDED 7.06 Trailer ball $25.00 7.07 Window tint, regular cab $125.00 7.08 Window tint, extended cab $145.00 7.09 Window tint, crew cab $165.00 7.10 Add on step $185.00 7.11 Backup alarm $80.00 7.12 Drill Free Light Bar Cab Mount $690.00 7.13 LED top mount light $690.00 7.14 County Emergency Equipment Package $792.00 7.15 Fire Emergency Equipment Package $1,773.00 Page 2 of 2 Administrative Services Committee Meeting 7/31/2018 1:05 PM 2018 - Engineering NPDES Inspectoers Department:Central Services Department - Fleet Management Division Presenter:Ron Crowden Caption:Approve the request from the Engineering Department for the purchase of two new trucks for compliance inspectors. Allan Vigil Ford Bid Item 18-184 Background:The Engineering Department would like to request the purchase of two 2018 Ford F150s supporting two Engineering Inspectors, and a supervisor, recently hired, to ensure contractors are meeting the requirements of the National Pollutant Discharge Elimination System (NPDES). Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Truck 6,500GVWR. Invitations to Bid were sent to 6 vendors with only one vendor responding. Bid 18-184 Pickup Trucks 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford - $27,530.00 Financial Impact:2 – 2018 Ford F150s @ $27,530.00each = $55,060.00. Funds for the purchase of these vehicles will be from the NDPES Fund Balance. Once approved the funds will be moved to the appropriate Capital Outlay account. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 2 Ford F-150 Pickup Trucks for the Engineering Department. Funds are Available in the Following Accounts: Fund 261 - NDPES Fund Balance. Once approved funds will be moved to the appropriate Capital Outlay account. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BID 18-191 Year 2019 2019 Brand Ford Ford Model F250 F250 Delivery Date 60-90days 90-120days Base Price $25,390 $25,947 6.02 4X4 Drivetrain $ 2,300.00 $ 2,150.00 6.04 All Weather Floor Mats $ 117.00 $ 122.00 6.24 Delivery Fee $ 150.00 No Bid 7.08 Administrative Public Safety Package $ 2,020.00 $ 1,833.00 OPTIONS TOTAL $ 4,587.00 $ 4,105.00 BASE PRICE: $ 25,390.00 $ 25,947.00 TOTAL FOR OPTIONS AND BASE PRICE 29,977.00$ 30,052.00$ 2018/2019 Ford F250 9800GVWR V8, Long Bed, 4X2, Reg Cab Equipment included in base price: 6.2L V8 Gasoline/E85 Engine 6 Speed Automatic Transmission A/C AM-FM Radio Power Steering Pwer ABS Brakes Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare Tire Rear Step Bumper Solar Tinted Glass Trailer Wiring Harness Receiver Hitch (12.k) Tilt Steering Wheel Rear View Camera Electric Shift (4X4 Only) Allan Vigil Ford Governement Sales 6790 Mt. Zion Blvd Morrow, GA 30260 5.01 Fairway Ford FOR ALL DEPARTMENTS- Midsize SUV-BIDS OPENED 4/27/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, April 27, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-191 Midsize SUV for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 13, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 22, 29, April 5, 12, 2018 Metro Courier March 22, 2018 OFFICIAL VENDORS Allan Vigil Ford 6790 Mount Zion Boulevard, Morrow GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Attachment B Yes Yes E-Verify Number 94460 689847 SAVE Form Yes Yes Year 2018 2018 Make Ford Ford Model Explorer Explorer Approximate Delivery Schedule 60-90 days 90-120 days 5.01 2018 Midsize Sport Utility, 4-Door $25,390.00 $25,947.00 6.01 2.3L Eco boost I4 Engine $994.00 $895.00 6.02 4X4 Drive Train $2,300.00 $2,150.00 6.03 Daytime Running Lights $41.00 $45.00 6.04 All Weather Mats $117.00 $122.00 6.05 Cargo Shade $125.00 $135.00 6.06 Roof Rack Crossbars $135.00 $140.00 6.07 Splash Guards $202.00 $205.00 6.08 Trailer Tow Package $550.00 $590.00 6.09 Sirius Radio $185.00 $210.00 6.10 Rear Cargo Well Protector $95.00 $120.00 6.11 Running Boards $585.00 $625.00 6.12 Reverse Sensing System $270.00 $295.00 6.13 XLT FWD Upgrade $3,100.00 $2,680.00 6.14 XLT 4WD $5,140.00 $2,890.00 6.15 XLT Driver Package $1,535.00 $2,560.00 6.16 Navigation and Blind Spot Mirror $1,055.00 $1,080.00 6.17 Lane Keeping Alert $1,290.00 $1,495.00 Compact SUV Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 45 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Vehicle/Options Required: Optional Items: Bid Item #18-191 Midsize SUV for Augusta, Georgia- Central Services Department - Fleet Division Bid Date: Friday, April 27, 2018 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS Allan Vigil Ford 6790 Mount Zion Boulevard, Morrow GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 45 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Item #18-191 Midsize SUV for Augusta, Georgia- Central Services Department - Fleet Division Bid Date: Friday, April 27, 2018 @ 11:00 a.m. 6.18 Exterior Color Not Included In Base Price Color _____________$375.00 No Charge 6.19 Exterior Color Not Included In Base Price Color _____________$375.00 No Charge 6.20 Exterior Color Not Included In Base Price Color _____________N/A No Charge 6.21 Exterior Color Not Included In Base Price Color _____________N/A No Charge 6.22 Exterior Color Not Included In Base Price Color _____________N/A No Charge 6.23 Exterior Color Not Included In Base Price Color _____________N/A No Charge Delivery Fee $150.00 No Charge 7.00 Outfitter's Specialty Items 7.1 Fire Extinguisher $55.00 No Bid 7.2 Outlet Receptacle $55.00 $65.00 7.3 Trailer Hitch $55.00 $495.00 7.4 Trailer Wiring Included with 6.08 $89.95 7.5 Trailer Ball N/A $79.95 7.6 Window Tint $150.00 $135.00 7.7 County emergency Equipment Package $820.00 $797.00 7.8 Administrative Public Safety Equipment Package $2,020.00 $1,833.00 Page 2 of 2 /- Central Senrices Department -/--& Takiyah A. Douse, Director - I- -- Fleer ManaS;ementA Roncrowden,FleetManager T:h:,l8t'ffi? Phone: fl06) 821-2892 TO: THRU: FROM: DATE: MEMORANDUM Gg@ams, Director, Procurement Department rtrr*A. Douse, Director, Central Services Department Ron Crowden, Fleet Manager, Central Services Department July 9,2018 SUBJECT: Recommendation Bid 18-191 Midsize SUV Fleet Management would like to request the award for bid 18-191, Midsize SUV, to Allan Vigil Ford of Morrow, Georgia. The vendor's proposal met the requirements of the bid and was the best and lowest price for the truck requested. Please advise this office upon completion of notifications so that we may proceed with the acquisition process. If you need further information or have any questions please call706-821-2892. RGC/Kb Administrative Services Committee Meeting 7/31/2018 1:05 PM 2018 - Sheriff K-9 Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:Approve the request to purchase one Richmond County Sheriff’s Office K-9 vehicle. Allan Vigil Ford - Bid Item 18-191 Background:The Richmond County Sheriff’s Office is requesting to replace one older model SUV with a 2019 Ford Explorer. This vehicle will be used in the K-9 Division. The vehicle will be purchased using SPLOST 7. Bid tab sheets are attached for your review Analysis:The Procurement Department published a competitive bid using the Demand Star national electronic bid application for Midsize SUV with the following results. Bid 18-191 Midsize SUV: 2019 Ford Explorer - Allan Vigil Ford = $29,977.00; Fairway Ford = $30,052.00 Financial Impact:1 – 2019 Ford Explorer @ $29,977.00. This vehicle will be purchased with SPLOST VII funds. (ACCT# 328-03-1310/54- 22110) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one 2019 Ford Explorer for the Sheriff’s Office. Funds are Available in the Following Accounts: SPLOST 7: 329-03-1310/54-22110) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.06 Super Cab (6.5 ft. bed) $ 1,716.00 6.14 Tilt/Cruise $ 215.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.08 Window Tint, ext cab $ 145.00 Additional Key $ 150.00 $ 4,444.00 OPTIONS TOTAL $ 19,987.00 BASE PRICE: 24,431.00$ TOTAL FOR OPTIONS AND BASE PRICE 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR 3.3L V6 flex fuel engine GRAY/BLACK 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2018 Make FORD Model F150 Approximate Delivery Schedule 10 TO 12 WEEKS Vehicle/Optionals Required: 5.01 2018 Pickup Truck (1/2 ton)$19,987.00 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 6.03 2.7L V6 EcoBoost – 99P $916.00 6.04 Long Bed (8ft) - 145 $285.00 6.05 Extended range fuel tank - 655 $410.00 6.06 Super Cab (6.5ft bed) – X1C $1,716.00 6.07 Super Cab (8ft bed) – X1CLong $3,375.00 6.08 4X4 Option (All Models) – F1E $1,995.00 6.09 Skid Plates – 413 $155.00 6.10 Fog Lights - 595 $135.00 6.11 Crew Cab XL SWB – W1Cs $3,365.00 6.12 Crew Cab XL LWB – W1Cl $5,325.00 6.13 Limited Slip Axle – XL9 $525.00 6.14 Tilt / Cruise – 50S $215.00 6.15 Cab Steps – Black – 18B $262.00 6.16 AM-FM-CD – 58B $262.00 6.17 Daytime Running Lights - 942 $42.00 6.18 Power Windows/Locks/Mirrors – 85A $1,088.00 6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00 6.20 Trailer Tow Pkg – 53A $555.00 6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00 6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00 6.23 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control – 101A $2,075.00 6.24 Cruise Control & SYNC – 52P/50S $690.00 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 2018 Pickup Truck 6500GVWR: 6.00 Manufacturer options: Page 1 of 2 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 6.25 40-20-40 Cloth Split Bench – CG NC 6.26 Cloth Buckets w/Console – WG $275.00 6.27 Electric Brake Controller – 67T $265.00 6.28 Carpet w/Mats - 168 $140.00 6.29 XL SSV Package – 66S $49.00 6.30 XLT Package – 300A $4,763.00 6.31 Convenience Package for XLT – 301A $1,059.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 6.33 Box Side Steps – 63S $305.00 6.34 Tailgate Step – 63T $355.00 6.35 Reverse Sensing – 76R $255.00 6.36 Spray-In Bedliner – ATK $375.00 6.37 Convenience Package for XLT – 301A $1,059.00 6.38 Exterior Color Not Included in Base Price Color: ___________$950.00 6.39 Exterior Color Not Included in Base Price Color: ___________NC 6.40 [ ] Exterior Color Not Included in Base Price Color: ___________NA 6.41 Interior Color Not Included in Base Price Color: ___________NA 6.42 Interior Color Not Included in Base Price Color: ___________NA 6.43 Interior Color Not Included in Base Price Color: ___________NA 6.44 Delivery Fee per Vehicle $125.00 7.00 Outfitter's Specialty Items: 7.01 Fire extinguisher $55.00 7.02 Outlet receptacle $53.00 7.03 Toolbox $475.00 7.04 Trailer hitch $50.00 7.05 Trailer wiring INCLUDED 7.06 Trailer ball $25.00 7.07 Window tint, regular cab $125.00 7.08 Window tint, extended cab $145.00 7.09 Window tint, crew cab $165.00 7.10 Add on step $185.00 7.11 Backup alarm $80.00 7.12 Drill Free Light Bar Cab Mount $690.00 7.13 LED top mount light $690.00 7.14 County Emergency Equipment Package $792.00 7.15 Fire Emergency Equipment Package $1,773.00 Page 2 of 2 Administrative Services Committee Meeting 7/31/2018 1:05 PM 2018 - Solid Waste Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:The Environmental Services Department requests the replacement of two new pickup trucks. Allan Vigil Ford - Bid Item 18-184 Background:The Environmental Service Department is requesting to replace two older model Ford Rangers with 2018 Ford F150s. Vehicle Evaluations and Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Truck 6,500GVWR. Invitations to Bid were sent to 6 vendors with only one vendor responding. Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $24,431.00 Financial Impact:2 – 2018 Ford F150s @ $24,431.00 each = $48,862.00. The vehicles will be purchased with department funds. (ACT #: 542- 04-4110/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 2 - Ford F150 pickup trucks for Environmental Services and declare the replaced trucks as surplus and to be sold at auction. Funds are Available in the Following Accounts: Solid Waste Capital Outlay: 542-04-4110/54-22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Department: Utilities-Construction and Maintenance Funds: GMA Lease Program BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 Crew Cab XL SWB (V8 or EcoBoost required With 4X4 Crew Cab 6.14 Tilt/Cruise $ 215.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.09 Window Tint, crew cab $ 165.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 9,003.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 28,990.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price:OXFORD WHITE 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission GRAY/BLACK Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 6.11 $ 3,365.00 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Department: Utilities-Construction and Maintenance Funds: GMA Lease Program BID 18-184 Year 2018 Brand Ford Model F150 Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 6.06 Super Cab (6.5 ft. bed) $ 1,716.00 6.08 4X4 Option (all models) $ 1,995.00 6.09 Skid Plates $ 155.00 6.14 Tilt/Cruise $ 215.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.03 Tool Box $ 475.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.08 Window Tint, ext cab $ 145.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 9,959.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 29,946.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price:OXFORD WHITE 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission GRAY/BLACK Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2018 Make FORD Model F150 Approximate Delivery Schedule 10 TO 12 WEEKS Vehicle/Optionals Required: 5.01 2018 Pickup Truck (1/2 ton)$19,987.00 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 6.03 2.7L V6 EcoBoost – 99P $916.00 6.04 Long Bed (8ft) - 145 $285.00 6.05 Extended range fuel tank - 655 $410.00 6.06 Super Cab (6.5ft bed) – X1C $1,716.00 6.07 Super Cab (8ft bed) – X1CLong $3,375.00 6.08 4X4 Option (All Models) – F1E $1,995.00 6.09 Skid Plates – 413 $155.00 6.10 Fog Lights - 595 $135.00 6.11 Crew Cab XL SWB – W1Cs $3,365.00 6.12 Crew Cab XL LWB – W1Cl $5,325.00 6.13 Limited Slip Axle – XL9 $525.00 6.14 Tilt / Cruise – 50S $215.00 6.15 Cab Steps – Black – 18B $262.00 6.16 AM-FM-CD – 58B $262.00 6.17 Daytime Running Lights - 942 $42.00 6.18 Power Windows/Locks/Mirrors – 85A $1,088.00 6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00 6.20 Trailer Tow Pkg – 53A $555.00 6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00 6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00 6.23 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control – 101A $2,075.00 6.24 Cruise Control & SYNC – 52P/50S $690.00 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 2018 Pickup Truck 6500GVWR: 6.00 Manufacturer options: Page 1 of 2 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 6.25 40-20-40 Cloth Split Bench – CG NC 6.26 Cloth Buckets w/Console – WG $275.00 6.27 Electric Brake Controller – 67T $265.00 6.28 Carpet w/Mats - 168 $140.00 6.29 XL SSV Package – 66S $49.00 6.30 XLT Package – 300A $4,763.00 6.31 Convenience Package for XLT – 301A $1,059.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 6.33 Box Side Steps – 63S $305.00 6.34 Tailgate Step – 63T $355.00 6.35 Reverse Sensing – 76R $255.00 6.36 Spray-In Bedliner – ATK $375.00 6.37 Convenience Package for XLT – 301A $1,059.00 6.38 Exterior Color Not Included in Base Price Color: ___________$950.00 6.39 Exterior Color Not Included in Base Price Color: ___________NC 6.40 [ ] Exterior Color Not Included in Base Price Color: ___________NA 6.41 Interior Color Not Included in Base Price Color: ___________NA 6.42 Interior Color Not Included in Base Price Color: ___________NA 6.43 Interior Color Not Included in Base Price Color: ___________NA 6.44 Delivery Fee per Vehicle $125.00 7.00 Outfitter's Specialty Items: 7.01 Fire extinguisher $55.00 7.02 Outlet receptacle $53.00 7.03 Toolbox $475.00 7.04 Trailer hitch $50.00 7.05 Trailer wiring INCLUDED 7.06 Trailer ball $25.00 7.07 Window tint, regular cab $125.00 7.08 Window tint, extended cab $145.00 7.09 Window tint, crew cab $165.00 7.10 Add on step $185.00 7.11 Backup alarm $80.00 7.12 Drill Free Light Bar Cab Mount $690.00 7.13 LED top mount light $690.00 7.14 County Emergency Equipment Package $792.00 7.15 Fire Emergency Equipment Package $1,773.00 Page 2 of 2 Administrative Services Committee Meeting 7/31/2018 1:05 PM 2018 - Utilities Construction Light Trucks Department:Central Services Department - Fleet Management Presenter:Ron Crowden Caption:The Utilities Department requests the replacement of five pickup trucks for Utilities-Construction and Maintenance Division. Allan Vigil Ford - Bid Item 18-184 Background:The Utilities-Construction and Maintenance Division is requesting to replace one older model Ford Ranger, four older model Ford F150s and one 2012 Ford F150 involved in a vehicle fire with 2018 Ford F150s. Four of the vehicles will be used by Coordinators who manage and assist the various crews carrying parts and/or towing necessary pumps. The fifth truck will be used by the Deputy Director of Construction and Maintenance. Vehicle Evaluations and Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Truck 6,500GVWR. Invitations to Bid were sent to 6 vendors with only one vendor responding. Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $28,990.00 Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $29,946.00 Financial Impact:1 – 2018 Ford F150s @ $28,990.00 and 4 – 2018 Ford F150s @ $29,946.00. The total purchase is $148,774.00. The vehicles will be purchased using the Georgia Municipal Association lease-to- own program with 3 annual payments of $49,591.34each. (ACT #: 631-10-1110/54-99631) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 5 - Ford F150 pickup trucks for Utilities-Construction and Maintenance Division. Funds are Available in the Following Accounts: GMA Lease: 631-10-1110/54.99631 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Action Ministries $19,920.00 Augusta Mini Theatre $23,580.00 Augusta Partnership for Children $21,840.00 Boys and Girls Club - Dogwood Club $22,800.00 Boys and Girls Club - Hagler Club $22,800.00 Boys and Girls Club - Johnson Club $22,800.00 Clubhou.se $20,160.00 CSRA EOA - M. Barnes Homeless Resource Center $24,000.00 CSRA Business League $15,000.00 MACH Academy $25,740.00 The Salvation Army - Augusta Area Command $24,000.00 CSRA EOA - Sibley Street Permanent Housing $27,604.00 Permanent Supportive Housing Project $24,950 Housing Rehabilitation $714,330 Affordable Housing Creation $118,910 Entrepeneurship Training $40,000 Workforce Development $70,000 Facade Program $100,000 Business Development-Loans and Guarantees $200,000 Planning & Entitlement Grants Administration $359,609 Fair Housing $25,000 Housing Redevelopment Initiative $720,676 Homeowner Assistance Program $200,000 Community Housing Development Organization: Projects $184,135 1.34% 1.25% 1.44% 1.19% 1.19% 1.05% 1.25% 0.78% 2018 One Year Action Plan - Program Allocations Summary Community Development Block Grant - Poverty Reduction Programs (12.62%) Total Proposed funding for Poverty Reduction Programs $242,640.00 Total Proposed Funding for Economic Development Programs $410,000 Community Development Block Grant - Special Purpose Programs (1.44%) Total Proposed funding for Special Purpose Programs $27,604.00 Community Development Block Grant - Public Service Budget (14.05%) Total Proposed Funding for Public Services $270,244.00 1.04% 1.23% 1.14% 1.19% 5.20% HOME Investment Partnership Grant - Program Administration (10% cap) 1.30% 37.15% $858,190 Community Development Block Grant - Economic Development Programs (21.32%) 1.30% 10.40% 58.71% 16.29% HOME Investment Partnership Grant - Housing Development (90%) Total CDBG Funding Proposed for Program Activities $1,923,043 Total Proposed Funding for Housing Development $1,104,811 Community Development Block Grant - Housing Development Programs (44.63%) Community Development Block Grant - Planning & Grants Administration (20.00%) 18.70% Total Proposed Funding for Planning & Grants Administration $384,609 6.18% Total Proposed Funding for Housing Development Programs 15.00% 2.08% 3.64% HCD_ FY18 Annual Action Plan Page 1 HOME Program Administration $122,757 CSRA EOA $25,000 Safe Homes $25,000 Action Ministries $25,000 Salvation Army $31,172 Safe Homes $31,171 ESG Administration $11,136 St. Stephens Ministry $193,000 Promise Land CDC $148,400 Antioch Ministry $203,987 HOPWA Housing $482,534 HOPWA Program Administration $31,791 TOTAL PROPOSED 2017 ONE YEAR ACTION PLAN BUDGET $4,358,802 Emergency Solutions Grant - Street Outreach/Shelter Operations (42%) 20.99% 20.99% Housing Opportunities for Persons with AIDS Grant - Program Administration (3% cap) Total HOPWA Funding Proposed for Housing and Services 14.00% Total Proposed Funding for ESG Admin $11,136 Total ESG Funding Proposed for Homeless Services $148,479 $1,027,921 18.21% Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention (51.5%) Total Street Outreach/Shelter Operations $62,343 Total Street Outreach/Shelter Operations $75,000 16.84% 16.84% 16.84% Emergency Solutions Grant - Program Administration (7.5% cap) Housing Opportunities for Persons with AIDS Grant - Program Activities (97%) 3.00% $1,059,712 19.25% 45.53% Total HOPWA Proposed for Program Activities Total HOME Funding Proposed for Housing Development Total Proposed Funding for Planning & Grants Administration $122,757 $1,227,568 12.37% HCD_ FY18 Annual Action Plan Page 2 HCD Annual Action Plan FY2018 FY2018 Enclosed are the brief narrative descriptions of the Activities and Projects proposed for funding under the City of Augusta’s Projected Allocations of HUD Funding for FY2018 Summary of FY18 Activity Funding Recommendations Page 1 of 11 CDBG Funding Recommendation Process Augusta Housing and Community Development (AHCD) utilizes a three-tier review process to determine the agencies / entities that are recommended for funding under the Department’s Annual Action Plan process for competitively awarded HUD grants under Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA). Tier I: Eligibility Review (Submission Deadline and Basic Qualifications to Establish an Applicant as Eligible for AHCD’s HUD Funding programs) On-Line Application Submission • Mandatory Application Workshop • Must be present at workshop to move towards Application Phase • AHCD Application On-Line • First Day online (day after Mandatory Application Workshop) • 90-Day Timeline for Completion • Submission Deadline (5:00 PM) Tier II: Pre-Qualification Threshold Requirements 1. Copy of IRS 501©(3) Form Must have attained status for at least 12 months, Or Have 12 months experience, operating under another organization or entity that has this designation, Or be a governmental entity proposing to serve Augusta, GA residents. 2. Georgia Secretary of State Certification & License (if applicable) Applicant must be registered/licensed to do business in the State of Georgia at the time of application 3. Audit or Financial Statements Applicant must provide a financial statement covering the past 12 month period 4. Written Financial Management Procedures Applicant must submit copy of written financial management procedures (re: tracking cash/receipts/disbursements, budgeting, purchasing/procurement & program income) Tier III: Individual Staff Review and Scoring and Team Review and Scoring The criteria used at both the Individual and Team Review levels for scoring eligible applications are as follows: Application Evaluation (100 points total) 1. Low Income Emphasis (25 points max.) Extent to which the project proposes to serve a higher % of low to moderate income persons than is required by HUD. 2. High Priority Need(s) in Year 2015-2019 Consolidated Plan (15 points max.) Extent the project addresses needs identified as “High Priority” in the 5-Year Consolidated Plan Page 2 of 11 3. Leveraging and Quality of Program Design (20 points max.) Extent to which other funds & volunteer labor has been committed to the proposed activity 4. Operational Capability and Experience (20 points max.) Applicant’s ability to develop and carry out the proposed project in a reasonable time and successful manner 5. Financial Capability and Experience (20 points max.) Applicant’s capability to handle financial resources and follow procedures for effective control Funding Recommendations – CDBG: Funds are awarded to applicants that passed Tier I and Tier II criteria and achieved a minimum score of 70 (on the 100 point scale described above). Scores are then adjusted so that the highest score of eligible applications is curved to 100% to allow for prorated funding level recommendations (i.e. the highest scoring CDBG application in FY2018 scored 88, so a 12 point curve was applied to all recommended applications). Funding levels are then determined by the following steps: The available funding (15% of the total CDBG Allocation of $1,649,350, or $265,200) was divided by the number of eligible applicants (11) to derive a baseline allocation (i.e. $265,200 divided by 11 Applicants is approximately $24,000 each). With this $24,000 baseline, applicants are then recommended for funding at the % of this baseline that is commiserate with their curved application score (i.e. curved score of 100=$24,000, curved score of 80 = $19,200). Funding Recommendations – ESG: Funds are divided by HUD Regulation into two broad categories, Rapid Rehousing / Homelessness Prevention and Shelter Operations / Street Outreach. The strategic desire of the City of Augusta’s Consolidated Plan calls for approximately 50% of our annual ESG allocation to go toward the Rapid Rehousing / Homelessness Prevention category. Based on the applications received, the FY2018 Allocation Recommendations include a proposed 49.7% allocation to Rapid Rehousing / Homelessness Prevention and 42.8%allocaiton to Shelter Services. Funds within these categories are then divided evenly among the eligible applications recommended for funding. Housing Opportunities for Persons with AIDS (HOPWA) 2018 Application review Process. Funding Recommendations – HOPWA Each application reviewed by 3 individuals (Housing Coordinator, Housing Manager & Deputy Director) A score of 70 is required for funding (70=100%) All scores averaged and percentage computed based on a score of 70=100% Funding recommendation based on application amount x average percentage Internal control of no more than $500,000 for all funding years implemented Final funding recommendation based on the full initial funding recommendation or partial funding to meet internal control requirement (Example shown on next page) Page 3 of 11 Examples: Organization A Organization B Organization C Raw Scores 75 44 72 60 58 34 82 79 27 Average Score = Raw Total/3 63.667 50.6 62.67 Average Percentage = Avg. Score/70 90.95% 72.38% 89.5% Funding Request $244,648.00 $214,072.00 $277,858.00 Initial Recommendation = Funding Request x Avg. % $222,513.00 $154,947.00 $203,897.00 Current Funds Available $307,000.00 $500,000.00 $125,000.000 Internal Control Difference = 500k – Available Funds $193,000.00 $0.00 $375,000.00 Final Funding Recommendation $193,000.00 $0.00 $203,897.00 Page 4 of 11 Community Development Block Grant - Poverty Reduction Programs Applicant Agency Funding Request Funding Recommendation Action Ministries $20,000.00 $19,920.00 Funding will be used to support Permanent Supportive Housing, which provides onsite resident services and Shelter Plus Care services to up to 13 Homeless individuals who reside at Maxwell House Apartments. This grant will cover administrative and management activities. The program includes intensive case management, life skills training, job readiness training, and health care resources. Funding will cover staff salary, fringe benefits and some program materials and supplies. Augusta Mini Theatre $50,000.00 $23,580.00 Funding will be used to support the Artistic Instruction program to include piano, dance, and drama for low income youths and senior citizens. Augusta Mini Theatre reaches low to moderate low-income children and youth starting at age 6 and also to senior citizens. Funding will assist with the salaries for instructors. Augusta Partnership for Children $30,000.00 $21,840.00 Funding will be utilized to support and educate families in becoming financially and economically stable to improve the quality of their lives. Augusta Partnership will implement the Getting Ahead curriculum to train families in financial and asset building to reduce the number of children living in poverty. The Family Self-Sufficiency program will engage families in services that will provide parents/caregivers the tools and knowledge needed to support growth and development in children with positive parental engagement within their schools and communities. Boys and Girls Club - Dogwood Club $25,000.00 $22,800.00 Funding will be utilized to implement and maintain the Great Futures Academy, which focuses on the needs of at risk youths in grades 1-8 and their families, addressing academic success, healthy lifestyles, good character and citizenship. Ensuring that members will graduate on time with a plan for the future, engage in healthy lifestyles and choices, will be good students at school and the community and eventually becoming productive members of society. Boys and Girls Club - Hagler Club $25,000.00 $22,800.00 Funding will be utilized to implement and maintain the Great Futures Academy, which focuses on the needs of at risk youths in grades 1-8 and their families, addressing academic success, healthy lifestyles, good character and citizenship. Ensuring that members will graduate on time with a plan for the future, engage in healthy lifestyles and choices, will be good students at school and the community and eventually becoming productive members of society. Boys and Girls Club - Johnson Club $25,000.00 $22,800.00 Funding will be utilized to implement and maintain the Great Futures Academy, which focuses on the needs of at risk youths in grades 1-8 and their families, addressing academic success, healthy lifestyles, good character and citizenship. Ensuring that members will graduate on Page 5 of 11 time with a plan for the future, engage in healthy lifestyles and choices, will be good students at school and the community and eventually becoming productive members of society. Clubhou.se $29,000.00 $20,160.00 Funding will be used to implement the Technology Inclusion Partnership for Startups (TIPS). TIPS is a 12 month that will mentor and educate participants to open their own business/company in digital information. Participants will be trained in a hands on environment with access to computer equipment/labs, and software in a business like setting. Participants will create and design a business concept or idea and at the end of the 12-month program will have a sustainable business model. CSRA EOA - M. Barnes Homeless Resource Center $25,000.00 $24,000.00 Centralized Intake and Assessment Center - provide intake and assessment services for homeless families and individuals in order to connect them with services to assist them out of homelessness. Funding will assist with the salary for Case Management Staff. CSRA Business League $15,000.00 $15,000.00 The Youth Entrepreneur program will target low and moderate income youth in the Laney - Walker and Bethlehem Community, who have the desire and mental attitude to become business owners. The Youth Entrepreneur Program will focus on enhancing the quality of life of those students participating in the program by developing the skills needed to become successful in their endeavors, either while in the program or later in their chosen vocations. MACH Academy $30,000.00 $25,740.00 Stimulation for Your Mind and Body – will provide academic intervention, STEM sessions, technology, recreation and pro-social enrichment in a safe and positive environment. The funding supports cost related to projects that provides afterschool and summer camp through education that include mentoring, tutoring, academic support services, intervention, technology, recreation and pre-social enrichment in a safe and positive environment and tennis instructions. This project’s funding will support Materials/Supplies, Insurance Bonding, Audit, Contract Staff. The Salvation Army - Augusta Area Command $25,000.00 $24,000.00 The funding will be used to support cost of agency’s Center of Hope Job Skills – Provide life skills, employment training program, 3 months free. Funding will cover a portion of program supplies, salaries, utilities and training materials Community Development Block Grant – Special Purpose CSRA EOA – Sibley Street Permanent Supportive Housing (Support Services) $60,000.00 $27,604.00 Permanent Supportive Housing provides onsite resident services and Shelter Plus Care services to up to 7 Homeless families who reside at Sibley Street residences. This grant will cover administrative and management activities. The program includes intensive case management, life skills training, job readiness training, and health care resources. Page 6 of 11 Community Development Block Grant – Housing Development Programs Permanent Supportive Housing Project $24,950.00 Leverage funding to support partnered development of additional units of Permanent Supportive Housing to address the needs of the Chronically Homeless in the community. Housing Rehabilitation $714,330.00 Provide minor home improvements for income-eligible homeowners to correct health and safety concerns and/or interior deteriorations to meet minimum Housing Quality Standards (HQS) and local Code Compliance. Affordable Housing Creation $118,910.00 Phase II development of affordable housing for homeless Veterans Community Development Block Grant – Economic Development Programs Entrepreneurship Training $40,000.00 Community Engagement thru continued partnership between HCD and SCORE, Small Business Development Center and CSRA Business League for classes with persons not yet ready for financing. Pipeline generation for potential loan clients headed by…. Workforce Development $70,000.00 Partnership with City of Augusta License and Inspection Division to afford income eligible business owners a grant for payment of Business License fees. Partnership with local Unions (i.e. Plumbers, Steamfitters Union of the CSRA and IBEW@ Local Union 1579, etc.) to afford income eligible apprentices a grant for fees for certification and licensing. Additional funding, contingent on grant availability, may be awarded for tools and equipment in some trades. FAÇADE Grant Program $100,000.00 Businesses located in targeted Economic Development Areas may apply for funds for specified exterior building improvements including lighting, signage or awnings, murals and art. Businesses must adhere to certain design guidelines and have all the necessary approvals to be eligible. Business Development Loans and Guarantees $200,000.00 The funding will assist new and existing small businesses to create and/or retain jobs for low and moderate income persons. Page 7 of 11 Community Development Block Grant – Planning and Grants Administration Planning and Entitlements Grants Administration $359,609.00 The funds are used for the general administration of the Augusta Housing & Community Development Departments of the CDBG Program. Fair Housing $25,000.00 This funding will used for educational outreach activities to educate the public about Fair Housing Law and rights of citizens. Fair Housing outreach materials will continue to be disseminated to different entities such as housing counseling agencies throughout the city. Additional funding has been allocated in the FY18 Proposed Allocation Budget to cover the City of Augusta’s anticipated costs on the HUD mandated Affirmatively Furthering Fair Housing study that must be completed in advance of the City’s next Consolidated Plan submission. HOME Investment Partnership Housing Redevelopment Initiative $720676.00 The funding will be used to support costs related to acquisition, clearance demolition and construction of affordable housing in low income neighborhoods. Homeowner Assistance Program $200,000.00 The funding will be used to support the continuation for the City’s Down Payment Assistance Program. Down payment assistance and closing costs will be subsidized for purchase of affordable houses for first-time homebuyers. CHDO: Projects $184,135.00 The funds are reserved for capacity-building and project development by CHDOs involved in affordable housing development projects. This amount represents a 15% set-aside of HOME funds. HOME Administration $122,757.00 These funds will be used to pay for general administration of HOME Program. Page 8 of 11 Emergency Solutions Grant – Rapid Rehousing and Homelessness Prevention CSRA Economic Opportunity Authority, Inc. $25,000.00 Funding will be used for the provision of Rapid Rehousing services to persons referred through the community’s Homeless Resource Center (single individuals and families). Program funding will cover case management, supplies, rental and utilities assistance. SAFEHOMES Domestic Violence Shelter $25,000.00 Funding will be used for the provision of Rapid Rehousing services to victims of Domestic Violence, both referred through the community’s Homeless Resource Center, through law enforcement and self-referral. Program funding will cover case management, supplies, rental and utilities assistance. Action Ministries $25,000.00 Funding will be used for the provision of Rapid Rehousing services to persons referred through the community’s Homeless Resource Center (single individuals and families). Program funding will cover case management, supplies, rental and utilities assistance. Emergency Solutions Grant – Emergency Shelter Operations Salvation Army Center of Hope $31,172.00 Funding will be used for the Center of Hope program to provide residential meals and emergency shelter for 110 Single homeless men, women, children and make available an evening soup line for anyone in need. SAFEHOMES Domestic Violence Shelter $31,171.00 Funding will be used to provide Emergency Shelter/safe haven for women – victim of domestic violence. The program funding will assist with homelessness prevention activities, housing relocation and stabilization services. ESG Administration $11,315.00 This funding will be used by AHCDD to administer the ESG program. Page 9 of 11 Housing Opportunities for Persons with AIDS St. Stephens Ministries $193,000.00 Funding will provide assistance to low income HIV+ individuals and their family members living with HIV/AIDS. Provide salaries, STRMU, support services, and housing referrals to improve the quality of life for all participants. Promise Land CDC $148,400.00 Funding will provide assistance to low income HIV+ individuals and their family members living with HIV/AIDS. Provide salaries, STRMU, support services, and housing referrals to improve the quality of life for all participants. Antioch Ministry $203,987.00 Funding will provide assistance to low income HIV+ individuals and their family members living with HIV/AIDS. Provide salaries, STRMU, support services, and housing referrals to improve the quality of life for all participants. HOPWA Housing $481,812.00 City- lead housing development activities. Funds will be used for the acquisition, rehabilitation or new construction of congregate, group facilities for transitional housing, or larger permanent housing units (specifically 1 or 2 bedrooms) with medical and/or support services provided onsite to residents to assist with housing stability stably housed with this level of support Administration $31,769.00 This funding will be used by AHCDD to administer the HOPWA program. Applications Not Recommended for Funding – CDBG Applicant Agency Proposed Activity Reason for Non- Recommendation Associacion de Latina Services (ALAS) Centro Medico project support to provide health services to persons at or below 200% of the poverty level. Activity applied for does not align with current Consolidated Plan Goals and Priorities. Jesse Norman School of the Arts Arts education program. Application did not meet minimum score threshold in review. Page 10 of 11 Kids Restart Parenting classes and support groups aimed at assisting with family reunification related to domestic violence, substance abuse and other family-related traumas. Application did not meet minimum score threshold in review. Promise Land CDC Homebuyer education and Housing Counseling services for LMI persons. Application did not meet minimum score threshold in review. Remi’s Place Life skill development, functional learning, community engagement and leisure activities for students with disabilities to increase independence and personal productivity. Application did not meet minimum score threshold in review. United Way of the CSRA AmeriCorps VISTA program fee support. Application did not meet minimum score threshold in review. Applications Not Recommended for Funding – ESG Applicant Agency Proposed Activity Reason for Non- Recommendation Salvation Army Funding for the provision of Rapid Rehousing services to persons referred through the community’s Homeless Resource Center (individuals and families). Program funding to cover case management, supplies, rental and utilities assistance. Application did not meet minimum score threshold in review. United Way of the CSRA Funding for the provision of Homelessness prevention services to persons referred through the community’s Homeless Resource Center Application did not meet minimum score threshold in review. Page 11 of 11 (single individuals and families). Program funding will cover case management, supplies, rental and utilities assistance. Applications Not Recommended for Funding – HOPWA Applicant Agency Proposed Activity Reason for Non- Recommendation Family Initiative Funding will provide assistance to low income HIV+ individuals and their family members living with HIV/AIDS. Provide salaries, STRMU, support services, and housing referrals to improve the quality of life for all participants. Based on balance of available funds in prior year allocations, this applicant has reached the $500,000.00 maximum balance of unspent funds. Administrative Services Committee Meeting 7/31/2018 1:05 PM FY2018 HUD Annual Action Plan Submission Department:Housing and Community Development Presenter:Hawthorne Welcher, Jr., HCD Director Caption:Request to approve submission by Augusta Housing and Community Development of the FY2018 Annual Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnership Grant (HOME) Program, Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program. Background:In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the FY2018 Annual Action Plan, the City of Augusta, Georgia is required to submit prior to the deadline of August 16th, 2018, per 24 CFR 91.15(a)(1), to provide its local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. Below is a listing of the projected allocation and projected Program Income: Final Program Allocations ($'s)/Estimated Program Income: CDBG $1,773,043/$150,000, HOME $992,568/$235,000, HOPWA $1,059,712 and ESG $148,479 Total Allocation - $3,973,802, Total Program Income - $385,000. Total Allocation + Program Income from loan payments: $4,358,802. Analysis:If approved by the Augusta-Richmond County Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the submission of the FY2018 Final Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Financial Impact:The approval of the FY2018 Final Annual Action Plan will allow Housing and Community Development to continue to provide funding for designated needed services and housing projects for low- to moderate-income households throughout the City of Augusta, Georgia. Approve submission by Augusta Housing and Community Development of the FY2018 Annual Action Plan to the U.S. Department of Housing and Urban Development Alternatives:Do not approve submission of FY2018 Annual Action Plan and forfeit Augusta, GA's FY2018 HUD funding. Recommendation:Approve submission of FY2018 Annual Action Plan to U.S. Dept. of Housing and Urban Development by HCD on behalf of the City of Augusta. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission MAXWELL BRANCH LIBRARY – 2018 ADDITION AND RENOVATIONS 1 1 AA 3 3 4 4 5 5 6 6 7 7 8 8 C E G HH B D F A042 B1 A042 C1 A043 B1 H H H H H H H H H H H H H C L E E E E E L B B B B E E C EXISTING FURNITURE COLLECTION NOT SHOWN EXISTING FURNITURE COLLECTION NOT SHOWN D D D D D D M D REMOVE EXISTING PLATFORM P Q EXISTING COUNTER TO BE DEMOED BUT PLUMBING TO REMAIN. F F F F F CD T LINE OF OVERHANG ABOVE H REFER TO DEMOLITION ELEVATIONS HREFER TO DEMOLITION ELEVATIONS A043B2 V H W W D W 2 2 D G G D D VIF 2' - 2 " VERIFY IN FIELD 14 ' - 1 0 " VIF 2' - 2 " VIF 2' - 2 " VERIFY IN FIELD 14 ' - 4 " VIF 2' - 2 " VIF 2' - 6" VIF 4' - 0 " VIF 1' - 4" VIF 1' - 4"VIF 4' - 0 " 8"H ALTERNATE NO. 4 & 5. ALL WORK RELATED TO EXISTING SHED TO BE PRICED AS AN ALTERNATE. REFER TO ALTERNATES IN SPEC FOR NARRATIVE OF WORK. N PHOTO 1 A043 PHOTO 2 A043 P I II I 1. THE DEMOLITION INFORMATION ON THESE DRAWINGS, AND AS IDENTIFIED IN THE SPECIFICATIONS ARE TO BE USED IN CONJUNCTION WITH THE ENTIRE SET OF CONSTRUCTION DOCUMENTS. DO NOT COMMENCE WITH DEMOLITION WITHOUT VERIFYING AND COORDINATING WITH NEW WORK DOCUMENTATION. THE CONTRACTOR SHALL REFER TO AND COORDINATE WITH CIVIL, MECHANICAL, PLUMBING AND ELECTRICAL DRAWINGS FOR ADDITIONAL DEMOLITION INFORMATION. 2. THE PURPOSE OF THESE DEMOLITION PLANS, AS MADE PART OF THE CONTRACT DOCUMENTS, IS TO GIVE THE GENERAL CONTRACTOR A GENERAL IDEA AS TO THE SCOPE OF ARCHITECTURAL DEMOLITION WORK REQUIRED. THE CONTRACTOR'S SHALL VISIT THE FACILITY, THOROUGHLY EVALUATE THE EXISTING FACILITY AGAINST THE DRAWINGS AND ACTUAL SITE CONDITIONS. 3. REVIEW ALL CONTRACT DOCUMENTS AND ARRIVE AT THE SCOPE OF DEMOLITION WORK REQUIRED TO ACHIEVE THE IN INTENDED RESULTS AND FINISHED PRODUCT. ALL DEMOLITION WORK SHALL BE INCLUDED IN THE BASE SCOPE OF WORK. 4. ALL WORK SCHEDULES SHALL BE COORDINATED WITH AND APPROVED BY OWNER PRIOR TO BEGINNING DEMOLITION WORK. THE CONTRACTOR SHALL COORDINATE WITH THE OWNER TO MINIMIZE DISRUPTION TO ANY ADJACENT OCCUPIED AREAS DURING THE COURSE OF THE DEMOLITION WORK. 5. ALL EXISTING UTILITY PENETRATIONS THROUGH EXISTING WALLS, SLABS, ETC., ARE FOUND UNSEALED OR SEALED IMPROPERLY ARE TO BE RESEALED AND RESLEAVED IN ACCORDANCE WITH UNDERWRITERS LABORATORIES OR OTHER APPROVED INDEPENDENT LABORATORIES TESTED METHODS AND PRODUCTS FOR THE WALL RATING. INSURE THAT FIRE RATING OF ALL RATED WALLS IS MAINTAINED. 6. NOTIFY THE APPROPRIATE UTILITY LOCATION SERVICE PRIOR TO ANY SITE EXCAVATION OR TRENCHING. 7. CONTRACTOR SHALL PROVIDE TEMPORARY SUPPORT AS REQUIRED FOR ANY EXISTING ELECTRICAL, TELECOMMUNICATIONS, MECHANICAL, AND PLUMBING SYSTEMS WHICH ARE TO REMAIN. 8. PRIOR TO COMMENCEMENT OF DEMOLITION, THE GENERAL CONTRACTOR'S PROJECT MANAGER SHALL MEET WITH THE OWNER'S REPRESENTATIVE TO REVIEW REFUSE REMOVAL, SALVAGE, STAGING AREAS, AND ANY POTENTIAL SERVICE DISRUPTIONS THAT HAVE BEEN IDENTIFIED 9. THE GENERAL CONTRACTOR SHALL PROVIDE FOR THE TEMPORARY STORAGE OF ALL COMPONENTS OF THE EXISTING WORK SCHEDULED TO BE REUSED. ITEMS SCHEDULED TO BE REUSED THAT ARE DAMAGED AS A RESULT OF POOR OR INADEQUATE HANDLING AND STORAGE MEANS OR METHODS, SHALL BE REPLACED WITH APPROVED SUBSTITUTES BY THE GENERAL CONTRACTOR AT NO ADDITIONAL CHARGE. DASHED LINES TO BE DEMOLISHED, SEE DEMOLITION NOTES SOLID LINES TO REMAIN 2DEMOLITION KEY NOTE 10. THE OWNER SHALL HAVE FIRST RIGHT OF REFUSAL ON ALL MATERIAL AND ITEMS TO BE REMOVED.ITEMS IDENTIFIED BY THE OWNER TO BE SALVAGED AND TURNED OVER TO THE OWNER ARE TO BE REMOVED BY THE GENERAL CONTRACTOR AND DELIVERED TO A MUTUALLY AGREED UPON LOCATION ON THE JOB SITE. 11. REMOVE ITEMS IN SUCH A WAY AS TO NEITHER DAMAGE ADJACENT MATERIALS NOR COMPROMISE THE STRUCTURAL INTEGRITY OF EXISTING BUILDING. CONTRACTOR SHALL PROVIDE ADEQUATE BRACING AND SHORING OF EXISTING CONSTRUCTION AS REQUIRED TO PERFORM THE PRESCRIBED WORK. THE CONTRACTOR SHALL ENGAGE THE SERVICES OF AN ENGINEER, AT THE CONTRACTOR'S EXPENSE. 12. ALL HOLES AND OPENINGS IN FLOOR SLABS AS A RESULT OF EXISTING MECHANICAL, PLUMBING, OR ELECTRICAL UTILITY REMOVAL ARE TO BE FILLED IN WITH CONCRETE. ALL DEPRESSIONS ARE TO BE LEVELED UNLESS INDICATED OTHERWISE. 13. ALL ABANDONED, NONESSENTIAL OR OTHERWISE NOT SPECIFICALLY SHOWN TO BE REUSED, MECHANICAL, PLUMBING, OR ELECTRICAL UTILITIES THAT ARE EXPOSED AFTER THE CEILING OR WALL REMOVAL, ARE TO BE REMOVED AND CAPPED AT POINT OF ORIGIN. CONSULT ARCHITECT IF QUESTIONS ARISE AS TO WHETHER A SERVICE IS TO BE ABANDONED OR IS TO REMAIN. 14. THE GENERAL CONTRACTOR SHALL MAINTAIN DURING THE PROGRESS OF THE WORK ALL MEANS OF EGRESS FROM THE FACILITY. CORRIDORS SHALL NOT BE REDUCED IN WIDTH IN SUCH A MANNER AS TO IMPEDE EGRESS FROM THE BUILDING. EXIT SIGNS, ALARM PULL STATIONS, ETC., ARE NOT TO BE BLOCKED FROM VIEW. 15. THE CONTRACTOR IS RESPONSIBLE FOR PROTECTING ALL EXISTING PORTIONS OF THE BUILDING TO REMAIN. THE CONTRACTOR WILL BE RESPONSIBLE FOR ALL DAMAGES TO THE EXISTING PORTIONS OF THE BUILDING TO REMAIN, WHICH ARE CAUSED BY THE CONTRACTOR, OR CONTRACTORS’ TEAM. 16. THE CONTRACTOR SHALL MAINTAIN ALL EXISTING EMERGENCY LIGHTING, EXITING, SECURITY, AND ALARMS FOR THE ENTIRE SITE. ANY VARIATIONS OF EXISTING SYSTEMS SHALL BE COORDINATED WITH THE OWNER. ALL ISSUES REGARDING PUBLIC SAFETY, AND MUST TAKE ALL NECESSARY PRECAUTIONS PRESCRIBED BY ALL LAWS, ORDINANCES, CODES, REGULATIONS AND ALL AUTHORITIES HAVING JURISDICTION TO PREVENT INJURY TO ANY PERSONS ON, ABOUT, OR ADJACENT TO THE CONSTRUCTION SITE. 17. CONTRACTOR SHALL PROTECT EXISTING SPRAYED FIREPROOFING (SFRM), SPRAYED FIREPROOFING (SFRM) DAMAGED SHALL BE REPAIRED TO MAINTAIN THE RATING OF THE EXISTING ENCLOSURE. 18. THE CONTRACTOR SHALL IMMEDIATELY REPORT THE DISCOVERY OR SUSPICION OF OR THE PRESENCE OF ANY HAZARDOUS MATERIALS TO THE OWNER PRIOR TO PROCEEDING WITH DEMOLITION WORK. 19. THE GENERAL CONTRACTOR SHALL RECEIVE WRITTEN PERMISSION FROM THE OWNER A MINIMUM OF 72 HOURS PRIOR TO ANY DISRUPTION OF SERVICES INCLUDING LIFE SAFETY SYSTEMS. 20. THE PURPOSE OF THE DEMOLITION DRAWINGS ARE STRICTLY LIMITED TO GENERALLY INDICATING AREAS AND/ OR ITEMS TO BE REMOVED. THE CONTRACTOR IS ENTIRELY RESPONSIBLE FOR THE MEANS, METHODS, SEQUENCE AND EXACT EXTENT OF DEMOLITION NEEDED FOR NEW CONSTRUCTION. VERIFY ALL DEMOLITION DIMENSIONS PRIOR TO DEMOLITION AND COORDINATE VERIFIED DIMENSIONS WITH NEW WORK. THE CONTRACTOR SHALL NOTIFY THE ARCHITECT OF ANY DISCREPANCIES DISCOVERED INCLUDING THE NEED TO RELOCATE ITEMS SUCH AS LIGHT SWITCHES, FIRE ALARMS, EXIT LIGHTS, OUTLETS, ETC. NOT SHOWN ON DRAWINGS. DISCREPANCIES SHALL BE RESOLVED PRIOR TO BEGINNING DEMOLITION WORK. 21. REFER TO MECHANICAL, PLUMBING, AND ELECTRICAL DRAWINGS FOR ADDITIONAL DEMOLITION WORK. CONTRACTOR SHALL COORDINATE DEMOLITION OF UTILITIES THAT SERVE SPACES WHICH WILL REMAIN AS PART OF ANY NEW CONSTRUCTION. PROTECT ALL UTILITIES IN THE DEMOLITION AREA AS REQUIRED TO ENSURE CONTINUOUS OPERATION OF SERVICES. IF UTILITY INTERRUPTION IS ANTICIPATED, THE CONTRACTOR SHALL NOTIFY THE OWNER IN WRITING FIVE BUSINESS DAYS PRIOR TO INTERRUPTION OF SERVICES 22. ALL FURNISHINGS SHALL BE REMOVED BY OWNER PRIOR TO DEMOLITION PROCEDURES. 23. WHEREVER EXISTING EQUIPMENT, PIPING, DUCTS, ETC., ARE REQUIRED TO BE REMOVED, SUCH REMOVAL SHALL INCLUDE ALL ANCHORS, HANGERS, FOUNDATIONS, ETC. AFTER REMOVAL, AFFECTED CONSTRUCTION AND SURFACES SUCH AS FLOORS, WALLS, BASES, AND CEILINGS SHALL BE FINISHED TO MATCH ADJACENT SURFACES UNLESS OTHERWISE NOTED. 24. WHERE NEW FINISHES ARE INDICATED, INCLUDING FLOOR AND WALL FINISHES, ALL EXISTING FLOORING, WALLCOVERING, PAINT, ETC., IS TO BE REMOVED TO THE SUBSTRATE. EXPOSED SUBSTRATES ARE TO BE GROUND SMOOTH OR FILLED AND REQUIRED AND CLEANED OR OTHERWISE PREPARED TO RECEIVE NEW FINISHES. 25. WHERE NEW CEILINGS ARE SHOWN IN EXISTING SPACES THE EXISTING CEILINGS AND SUPPORT SYSTEMS SHALL BE REMOVED. REMOVE ANY ASSOCIATED CURTAIN TRACKS, CEILING SUPPORTED TV BRACKETS, ETC. 26. THE GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR THE REGULAR REMOVAL OF ALL WASTE MATERIAL FROM THE PROJECT SITE. ALL AREAS ADJACENT TO THE DEMOLITION ARE SHALL BE KEPT CLEAN. ALL DEMOLITION AREAS SHALL BE CLEANED AND READY FOR NEW CONSTRUCTION AT THE END OF THE DEMOLITION. 27. DO NOT ALLOW MATERIALS AND DEBRIS GENERATED BY DEMOLITION ACTIVITIES TO ACCUMULATE. ALL ITEMS AND MATERIALS REMOVED FROM THE SITE SHALL BE DISPOSED OF AS SPECIFIED ON SITE BURNING IS PROHIBITED. A.REMOVE EXISTING SOFFIT WALLS (SHOWN DASHED) B. REMOVE EXISTING WALL FURRING AND WALL PAPER FINISH. C.REMOVE EXISTING MILLWORK. PATCH EXISTING ADJACENT FINISHES TO REMAIN. REFER TO B1/A640 D.REMOVE EXISTING FLOOR FINISH, ALL INTERIOR AREAS U.N.O. PATCH AND SCREED TO RECIEVE NEW FLOOR FINISH. REFER TO SHEET ID310 FOR ADDITIONAL INFO. PATCH AND SCREED AREAS TO RECIEVE PORCELAIN TILE IN RESTROOMS. E.REMOVE EXISTING DOOR AND FRAME (SHOWN DASHED). IF DOOR EXISTS IN WALL TO REMAIN, PREPARE WALL TO RECEIVE NEW DOOR, OR NEW INFILL. F.REMOVE EXISTING AGGREGATE COLUMN WRAPS. REFER TO PLAN DETAILS ON A600. G.REMOVE EXISTING LAVATORY FAUCET AND REPLACE. REFER TO SHEET P041. H.REMOVE EXISTING MASONRY WALLS (SHOWN HATCHED) I.CLEAN, SAND, AND PREP TO RECIEVE PAINT. J.REMOVE ALL EXISTING ACOUSTIC CEILING TILE AND GRID, AND LIGHTING U.N.O. K.REMOVE ALL DIFFUSERS. L. REMOVE ALUMINUM STOREFRONT AS INDICATED ON DRAWINGS. M.SAWCUT AND DEMOLISH EXISTING SLAB. N.CLEAN, SAND, AND PREP TO RECIEVE NEW PAINT. PROVIDE ALTERNATE PRICING FOR ALL NEW. O.REMOVE AND REPLACE ALL EXISTING EXTERIOR RECESSED LIGHTS AROUND THE PERIMETER OF THE BUILDING P.REMOVE, STORE AND RELOCATE EXISTING BENCH AND BIKE RACK TO NEW LOCATIONS ON A101 & ID400. Q.REMOVE EXISTING LIBRARY PLAQUE AND STORE TO RELOCATE. R. REMOVE EXISTING SOFFIT IN HATCHED AREA AND PREPARE FOR NEW INTERIOR CEILINGS IN ENCLOSED SPACE. S.REMOVE EXISTING ASPHALT SHINGLES AND TPO MEMBRANE AND PREPARE SURFACE TO RECIEVE NEW ROOF FINISH. T.REMOVE AND REPLACE EXISTING GUTTER U.EXISTING VENTS TO BE REPAINTED TO MATCH EXISTING CEILING. DAMAGED VENTS TO BE REPLACED. V.EXISTING MAILBOX AND BOOK DROPS TO BE RELOCATED PER NEW SITE PLAN W.REMOVE EXISTING TILE FINISH AND PREP SURFACE TO RECEIVE NEW TILE X.REMOVE OLD SKYLIGHT FRAMING AND REFRAME WITH BLOCKING TO RECEIVE NEW ROOF SHEATING AND MEMBRANE SHEET TITLE: SHEET NO.PROJ. NO. DRAWN BY: PROJECT ARCHITECT: PRINCIPAL IN CHARGE: SHEET ISSUE: A 1 2 3 4 5 1 2 3 4 5 AL L D R A W I N G S , S P E C I F I C A T I O N S A N D C O P I E S T H E R E O F F U R NIS H E D B Y M C M I L L A N P A Z D A N S M I T H A R C H I T E C T U R E A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F M C M I L L A N P A Z D A N S M I T H A R C H I T E C T U R E . T H E S E M A T E R I A L S A R E T O B E U S E D O N L Y W I T H R E S P E C T T O T H I S P R O J E C T A N D N O T T O B E U S E D W I TH A N Y O T H E R P R O J E C T . W I T H T H E E X C E P T I O N O F O N E C O N TR A C T S E T F O R E A C H P A R T Y T O T H E C O N T R A C T , S U C H D O C U ME N T S A R E T O B E R E T U R N E D OR S U I T A B L Y A C C O U N T E D F O R T O M C M I L L A N P A Z D A N S M I T H AR C H I T E C T U R E U P O N C O M P L E T I O N O F T H E P R O J E C T . S U B M I S SIO N O R D I S T R I B U T I O N T O M E E T O F F I C I A L R E G U L A T O R Y R E QU I R E M E N T S O R F O R O T H E R P U R P O S E S I N C O N N E C T I O N W I T H T H E P R O J E C T I S N O T T O B E C O N S T R U E D A S P U B L I C A T I O N IN D E R O G A T I O N O F M C M I L L A N P A Z D A N S M I T H ' S C O M M O N L A W C O P Y R I G H T O R O T H E R R E S E R V E D R I G H T S . C O P Y R I G H T 2 0 1 6 M C M I L L A N P A Z D A N S M I T H - AL L R I G H T S R E S E R V E D CO N S U L T A N T L O G O B C D SE A L SNOT FOR CONSTRUCTION4/11/2018 11:34:27 AM BIM 360://017283_Maxwell Branch Library Renovation/ARCH_Maxwell Branch Library_R17.rvt REVISED BID SET 04/11/2018 DEMOLITION PLAN A040 017283.00 DRM SATS BRW JE F F M A X W E L L L I B R A R Y R E N O V A T I O N 19 2 7 L U M P K I N R O A D A U G U S T A , G A 3 0 9 0 6 - 3 5 2 4 AU G U S T A R I C H M O N D C O U N T Y P U B L I C L I B R A R Y S Y S T E M 1/4" = 1'-0"A040A042 A1 DEMOLITION FLOOR PLAN 1/4" = 1'-0" DEMOLITION GENERAL NOTES LEGEND 1/4" = 1'-0" DEMOLITON KEYNOTES LEGEND PROJECT NORTH 1 10/27/2017 SCHEMATIC DESIGN SUBMITTAL 2 01/02/2018 DESIGN DEVELOPMENT SUBMITTAL 3 03/16/2018 PERMIT & BID SET 4 04/11/2018 REVISED BID SET 03/16/2018 FE C 1 1 AA 3 3 4 4 5 5 6 6 7 7 8 8 C E G HH B D F B1 A330A101 A300 A1 A300 C1 A1 A330A101 A300 B1 A300A2 A3 A340A101 15' - 6"15' - 0"15' - 0"15' - 6"19' - 2"18' - 8"19' - 2" 12 ' - 0 " 19 ' - 2 " 18 ' - 8 " 19 ' - 2 " 19 ' - 2 " 18 ' - 8 " 19 ' - 2 " 12 ' - 0 " 0 8'12'16'4' Graphic Scale: 1 inch = 4 feet CHAIR STORAGE 106 DD E E F F F MULTIPURPOSE ROOM 105 MECH 116 STAFF TLT 115 JANITOR 114 DATA 113 LIBRARY OFFICE 111 STAFF LOUNGE 112 LIBRARY WORKROOM 110 LOBBY CIRCULATION 101 ENTRY 100 GROUP STUDY 102 TEEN AREA 104 QUIET READING AREA 119 ADULT COMPUTER AREA 118A ADULT STACKS 117 EASY 118B WOMEN 108 VESTIBULE 107 MEN 109 S12 DD S11 B2 A640A101 105A 106 E105C E105B E116 E112 117 111 113E114 E108 E109 107 110 C2 A101 A600 B2 A101 A600 A2 A101 A600 A1 A101 A830 A1 A101 A600 A1 A101 A420 B1 A101 A420 A2 SIM A101 A600 A2 SIM A101 A600 A1 A101 A640 A3 A101 A640 L L L D D F C C3 A101 A600 A1 A340A101 A3 A101 A600 B1 A101 A600 A820 7 C2 A640A101 Q ES1 ES2 ES3 C1 A101 A600 A2 A340A101 S13 S9 S8 S6S5S4S3 S2 100A LINE OF OVERHANG ABOVE ID510 B2 LINE OF OVERHANG ABOVE P SC SC SC SC SA4 SA4 SA4 SC SA4 SA4 SA4 SA4 SA4 SA4 SA4 SA4 SB4 SC SA4 SA4 MA8 SA4 SA4SA4 SCSC SCSC SCSC SC SC SC SC SC SC MA6 SC MA4 MA4 MA6MA6 MA6 SC S7 100B 102 C3 SIM A101 A600 C3 SIM A101 A600 SB4 SC SC SC SB2 12' - 0 1/2"3' - 1 1/2"1' - 8" SEMI RECESSED FIRE EXTINGUISHER CABINET SURFACE MOUNT FIRE EXTINGUISHER CABINET SEMI RECESSED FIRE EXTINGUISHER CABINET 8' - 8 " 1' - 9 " 4' - 9 1 / 2 " 3' - 0 3 / 4 " 6' - 5"8 3/8" 1' - 3 3 / 4 " 8' - 3 3 / 4 " 6' - 9 1/2" 5' - 2 1 / 2 " EQ EQ EQ EQ 15' - 5 9/16"15' - 0"15' - 0"14' - 10 3/16" 12' - 0 1/2" TO COLUMN CL 11' - 9 1/2" VE R I F Y I N F I E L D 4' - 6 " 3' - 3" 2' - 4" EQ EQ VIF 2' - 2 " VERIFY IN FIELD 14 ' - 4 " VIF 2' - 2 " C4 A830A101 2 2 CL TO CL 12 ' - 0 " TO CL 5' - 10" 2' - 0 1 / 2 " ALIGN WALLS ALIGN WALLS 4' - 0"2' - 8 " 1' - 4 " ID510 C2 ALIGN WALLS 1' - 6 " 2' - 0" S10 104 A A AA A OOOO L O EQ EQ A640 C1 A1 A101 G110 115 VIF 2' - 2 " VERIFY IN FIELD 14 ' - 1 0 " VIF 2' - 2 " JUVENILE/CHILDREN'S COMPUTERS 118D 30" X 48" ADA CLEARANCE 30" X 48" ADA CLEARANCE EDGE OF EXISTING SIDEWALK E GROUP STUDY 103 103 SA4 NOTE: GRIDLINE DIMENSIONS FOR COORDINATION ONLY. 2' - 2" 1' - 2 " S1 MA8 ALIGN WALLS SA4 1' - 4 " PP P P ID5101ID5102 NEW BIKE RACK LOCATION INSPECT, CLEAN, REPAIR, REPLACE BRICK AND JOINT SEALANTS AS NEEDED CLEAN, SAND, AND PREPARE SOFFITS FOR NEW PAINT. INFILL AT NEW OPENING, ALTERNATE NO. 5 REPLACE PLYWOOD SOFFIT NEW SLAB DOWELLED INTO EXISTING. SLAB TO BE LEVEL WITH EXISTING INTERIOR SLAB NEW STOREFRONT SYSTEM W/ 1" INSULATED GLAZING. COLOR TO MATCH EXISTING NEW STOREFRONT DOUBLE DOOR ENTRANCES WITH PUSH BUTTON ACTUATOR TO TRIGGER BOTH DOORS FROM EXTERIOR IN SUCCESSION AND INFARED SENSOR FROM INTERIOR SIDE TO TRIGGER DOORS IN SUCCESSION CLEAN, SAND, PREP AND PAINT HOLLOW METAL DOOR & FRAME NEW ACT 2 X 4 CEILING TILES AND GRIDS. REFER TO RCP AND SPECIFICATIONS FOR SPECIFIC TILES. ALL CLGS TO BE CENTERED IN RMS U.N.O. ACT 2 NEW ACT 2 X 4 CEILING TILES AND GRIDS. REFER TO RCP AND SPECIFICATIONS FOR SPECIFIC TILES. ALL CLGS TO BE CENTERED IN RMS U.N.O. ACT 1 NEW PROJECTION SCREEN NEW GYP. BULKHEAD & CEILINGS NEW LIGHT FIXTURES TO BE PROVIDED AROUND BUILDING FUR OUT EXISTING WALL WITH 5/8" GYPSUM BOARD ON 7/8" METAL FURRING NEW ROOF FINISH TO BE FULLY ADHERED TPO MEMBRANE NEW ROOF FINISH TO BE ASPHALT SHINGLES NEW COLUMN WRAP NEW GUTTERS AND DOWNSPOUTS BUILDING DEDICATION PLAQUE RELOCATED. NEW DEDICATION PLAQUE NEW BRICK SILL NEW OPENING TO BE FRAMED WITH WHOLE BRICK A B C D E F G H I J K L M N O P Q R S EXISTING WALLS TO REMAIN SHOWN SHADED NEW PARTITION TYPES ARE KEYED ON ENLARGED PLANS SHEET TITLE: SHEET NO.PROJ. NO. DRAWN BY: PROJECT ARCHITECT: PRINCIPAL IN CHARGE: SHEET ISSUE: A 1 2 3 4 5 1 2 3 4 5 AL L D R A W I N G S , S P E C I F I C A T I O N S A N D C O P I E S T H E R E O F F U R NIS H E D B Y M C M I L L A N P A Z D A N S M I T H A R C H I T E C T U R E A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F M C M I L L A N P A Z D A N S M I T H A R C H I T E C T U R E . T H E S E M A T E R I A L S A R E T O B E U S E D O N L Y W I T H R E S P E C T T O T H I S P R O J E C T A N D N O T T O B E U S E D W I TH A N Y O T H E R P R O J E C T . W I T H T H E E X C E P T I O N O F O N E C O N TR A C T S E T F O R E A C H P A R T Y T O T H E C O N T R A C T , S U C H D O C U ME N T S A R E T O B E R E T U R N E D OR S U I T A B L Y A C C O U N T E D F O R T O M C M I L L A N P A Z D A N S M I T H AR C H I T E C T U R E U P O N C O M P L E T I O N O F T H E P R O J E C T . S U B M I S SIO N O R D I S T R I B U T I O N T O M E E T O F F I C I A L R E G U L A T O R Y R E QU I R E M E N T S O R F O R O T H E R P U R P O S E S I N C O N N E C T I O N W I T H T H E P R O J E C T I S N O T T O B E C O N S T R U E D A S P U B L I C A T I O N IN D E R O G A T I O N O F M C M I L L A N P A Z D A N S M I T H ' S C O M M O N L A W C O P Y R I G H T O R O T H E R R E S E R V E D R I G H T S . C O P Y R I G H T 2 0 1 6 M C M I L L A N P A Z D A N S M I T H - AL L R I G H T S R E S E R V E D CO N S U L T A N T L O G O B C D SE A L SNOT FOR CONSTRUCTION4/11/2018 11:34:37 AM BIM 360://017283_Maxwell Branch Library Renovation/ARCH_Maxwell Branch Library_R17.rvt REVISED BID SET 04/11/2018 FLOOR PLAN A101 017283.00 DRM SATS BRW JE F F M A X W E L L L I B R A R Y R E N O V A T I O N 19 2 7 L U M P K I N R O A D A U G U S T A , G A 3 0 9 0 6 - 3 5 2 4 AU G U S T A R I C H M O N D C O U N T Y P U B L I C L I B R A R Y S Y S T E M 1/4" = 1'-0"A101A042 A1 PROPOSED FIRST FLOOR PLAN 1/4" = 1'-0" GENERAL KEYNOTES LEGEND 1/4" = 1'-0" GENERAL NOTES LEGEND PROJECT NORTH NOTE: ALL DIMENSIONS ARE TO EXISTING FACE OF CMU OR FACE OF STUD U.N.O 1 10/27/2017 SCHEMATIC DESIGN SUBMITTAL 2 01/02/2018 DESIGN DEVELOPMENT SUBMITTAL 3 03/16/2018 PERMIT & BID SET 4 04/11/2018 REVISED BID SET 03/16/2018 Invitation to Bid Sealed bids will be received at this office until Thursday, May 31, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-209 Maxwell Branch Library Renovations and Additions - for Augusta, GA – Central Services Department - Facilities Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $175.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, April 19, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Tuesday, May 15, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, May 17, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10 % Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 19, 26, May 3, 10, 2018 Metro Courier April 19, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Bid Bond SAVE Form Addendum 1 Bid Price Compliance Review 10% Goal ALLEN-BATCHELOR CONS 1063 FRANK INDUSTRIAL AUGUSTA, GA 30909 LARRY PITTMAN & ASS 1249 GORDON PARK RD AUGUSTA, GA 30901 Yes 230014 Yes Yes Yes $1,030,000.00 Non-Compliant CONTRACT MANAGEMENT 1827 KILLINGSWORTH RD AUGUSTA, GA 30904 DABBS-WILLIAMS GC 319 S WALNUT STREET STATESBORO GA 30459 R.D. BROWN CONST 410 CAROLINA SPRINGS N. AUGUSTA, SC 29841 ATTAWAY CONSTRUCT 3810 OAK DRIVE AUGUSTA, GA 30907 LAVENDER & ASSOC 300 PULASKI RD STATESBORO, GA 30459 Yes 157561 Yes Yes Yes $947,800.00 YES J E STEWART BUILDERS 237 CHESTERFIELD ST. N AIKEN, SC 29801 Yes 367430 Yes Yes Yes $989,900.00 YES TYLER CONSTRUCTION 1456 EDGEFIELD ROAD N. AUGUSTA, SC 29860 JOHN W. SPRATLIN & SON P. O. BOX 66 LINCOLNTON, GA 30817 Yes 231883 Yes Yes Yes $968,000.00 YES Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 99 Mandatory Pre-Bid Attendees: 14 Total Number of Specificaitons Mailed Out to Local Vendors: 15 Total packages submitted: 4 Total Noncompliant: 1 Bid Opening Bid Item #18-209 Maxwell Branch Library Renovations and Additions for Augusta, GA - Central Services Department- Facilities Maintenance Division Bid Date: Thursday, May 31, 2018 @ 3:00 p.m. Page 1 of 1 Bid 18-209 COMPLIANCE DEPARTMENT 535 Telfair Street Suite 710 Augusta, GA 30901 (706)821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Kellie Irving Compliance Director MEMORANDUM To: Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department From: Kellie Irving, Director, Compliance Department Date: June 8, 2018 Subject: Maxwell Branch Library Renovations and Additions Bid Item # 18-209 This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, J. E. Stewart Builders, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Maxwell Branch Library Renovations and Additions for Augusta, Georgia, Bid Item #18-209, is 10%. The bidder/offeror has committed to a minimum of 1% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 710 Augusta, GA 30901 (706) 821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Kellie Irving Compliance Director MEMORANDUM To: Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department From: Kellie Irving, Director, Compliance Department Date: June 8, 2018 Subject: Maxwell Branch Library Renovations and Additions Bid Item # 18-209 This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, John W. Spratlin and Son Construction, LLC . Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Maxwell Branch Library Renovations and Additions for Augusta, Georgia, Bid Item #18-209, is 10%. The bidder/offeror has committed to a minimum of 15% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 710 Augusta, GA 30901 (706)821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Kellie Irving Compliance Director MEMORANDUM To: From: Date: Subject: Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department Kellie Irving, Director, Compliance Department June 8, 2018 Maxwell Branch Library Renovations and Additions Bid Item # 18-209 This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Larry Pittman & Associates, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Maxwell Branch Library Renovations and Additions for Augusta, Georgia, Bid Item #18-209, is 10%. The bidder/offeror did submit the required forms and is responsive. In addition, the bidder/offeror did not met the minimum participation with a LSBOP firm and did not pass good faith efforts. Bidder has 0% utilization. The bidder/offeror has not satisfied good faith efforts and is non-compliant with the Local Small Business Opportunity Program; therefore this bidder is not eligible for award. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 710 Augusta, GA 30901 (706) 821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Kellie Irving Compliance Director MEMORANDUM To: Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department From: Kellie Irving, Director, Compliance Department Date: June 8, 2018 Subject: Maxwell Branch Library Renovations and Additions Bid Item # 18-209 This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, John E. Lavender & Associates, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Maxwell Branch Library Renovations and Additions for Augusta, Georgia, Bid Item #18-209, is 10%. The bidder/offeror has committed to a minimum of 1.25% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. Administrative Services Committee Meeting 7/31/2018 1:05 PM Maxwell Branch Library – Additions and Renovations Department:Central Services - Facilities Maintenance Presenter:Takiyah A. Douse Caption:Award a contract to John E. Lavender and Associates, Inc. of Statesboro, GA, to construct an addition and renovate the Maxwell Branch Library on Lumpkin Road in the amount of $947,800.00. Bid Item 18-209 Background:The Augusta Public Library system has determined that expanding and renovating the Maxwell Branch Library will better serve the citizens of Augusta. An RFQ was issued for design services and the Commission approved the selected firm, McMillan, Pazdan, Smith, of Greenville, SC to complete the contract documents for this work. ITB 18-209 was issued through Procurement for the scope of work as defined in the contract documents. Bids were received on May 31, 2018. Analysis:Lavender and Associates of Statesboro submitted the lowest compliant bid of $947,800.00 for the scope of work detailed in the ITB. Funding is available for the project in SPLOST set aside for Maxwell Library. Financial Impact:The cost of the contract is $947,800.00 Alternatives:1. Award a contract to John E. Lavender and Associates, Inc. of Statesboro, GA, to construct an addition and renovate the Maxwell Branch Library on Lumpkin Road in the amount of $947,800.00. 2. Do not approve award the contract. Recommendation:Award a contract to the John E. Lavender and Associates, Inc. of Statesboro, GA, to construct an addition and renovate the Maxwell Branch Library on Lumpkin Road in the amount of $947,800.00. Funds are Available in the Following Accounts: Funding is available for the project in SPLOST VI and 7 SPLOST VI - $855,000 SPLOST 7 - $92,800 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - 7 11012018 ATTENDAI[CE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. M. Williams, Chairman. ADMINISTRATTVE SERVICES 1. Award a contract to Midwest Maintenance of Augusta to restore the integrity Item of the exterior building envelope at the Augusta Animal Services Building in Action: the amount of $244,382.00. Bid Item 18-188 Approved 2. Motion to approve the minutes of the Administrative Services Committee held ltem on June 12,2018. Action: Approved Motions Motion-"-'".. Motion Textrype Motion to Approve approve. Motion Passes 3-0. Motions Motion Motion Textrype Motion to Approve approve. Motion Passes 3-0. Made By Seconded By Commissioner Commissioner Dennis Williams Mary Davis Made By Seconded By Commissioner Commissioner Dennis Williams Mary Davis www.augustaga.gov Motion Result Passes Motion Result Passes Administrative Services Committee Meeting 7/31/2018 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on July 10, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 3 Exhibit 3 Exhibit 3 Exhibit 3 Exhibit 3 Exhibit 3 Exhibit 3 l0l5 Broad Stre€t I Augusta, Georgia 309O1 Telephone 706.733.2800 | Fax 706.713.3879 I www.rwailen.com 6t1A2U8 Emailed/Mai led(gsams@a ugustaga. gov) Ms. GeriA. Sams Director Prccurement Department 535 Telfair Street Suite 605 Augusta, GA 30901 RWAIlen Ref: Bid 18-198 Renovate Building for Mixed Use to tnclude Records Retention Official Protest Filing Appeal Dear Ms. Sams, Please accept this cover letter and the attached letter previously sent clarifying ourposition and why we believe that any minor technicality in the process snou6 Ue waived. The emailwe received frcm the compliance department dated June 7, 2O1g and hereby attached does not provide any insight as to what was officially wrcng with our submission nor does any previous corespondence received. The email states that all conespondence conoeming the matter must be submitted to the Augusta Procurement Department. Under Article (9) insbuctions we have been instructed to officially notiff you so please accept this letter as our official notice. We feel that we have provided ample documentation with our submission that detailed all our good faith efforts and included multiple examples in our previous conespondence submitted explaining our concems and frustrations in working through the prccess. As previously stated we want to help and be a resouroe to the city please review and let us know your intent. Sincerely, RW Allen Construction, LLC Executive Vice President Construction Services Exhibit 4 6t1212018 E@ Mail - RE: [EXIERNALI Mixed Use Building protest Letter John h.in <lmd]{nmt neD RE: [EXTERNALI Mixed Use Building protest totter '.::T."X.lll. [vlrp <Xhnrg@rwub!1tm <TDouEOug$bOt.O@ Cc: Laen Sill dssllolu06t.ga.eop,.&dH O. litr.kqd.. <Aribd!rd.e&!ud!!o.!m Mr. Mrrtln- Thmk you fur your sGDondam. Pla$ follm the bmd pa*Gst ior App.alt, PrctlsB, ard Rrm.dls lbund in Artlcl. 9 sf th. Ar86ta, G6Bl. pEuEmsrt potki!! rnd proclduc. Bast raErds, f,ellb lryln8 feli.lruht ComCience Osportmefi Diffitor Con.glidrted Gffimlnt ot Au!!rtl, G"ort|. 5r5 Tlthlr, Suhs 710 Autuna, GA30!101 7068i16.1325 p klrvlng@augustaga.gov c ww,eugustsge.goy w ANf,ICLE 9 APPanS, PiOTESIS AND [tttEDlcs Sc t-lctl. Procunm.nt protstt. Authority to R6olw Protstld Soliclbdoro and Awad3. (a) RMt to Prct6t' Any act/nl s pGPGsdE tiddq, ofilrw, or @ntr.ctor who lr rtlriscd in @nmrdq wlth tfi! sllcltauil ff .rcrd of a coltnct mry pDtcrt rq thc pcurorcnt Dircctt contraclry, adual or pffipsctiw. ucmln! tl|e sdlclt:don or award sf a @ntEct, (l) sat€ the reasons for th! afiim t bo; nd (2, hiorm th€ plorlstsr o, tG riiht to rdltrhliEdE RIB 6 prutdcd ln thb Anid!, ldl N.diQ ol Decbton A 6F, ot tie dedrton shall b! mrn?d q othcmls fumlsh€d to th€ 9btlstor and arry othd lnt€e*.d party. auSusta, Geonl.. gIEh a drtlrmlr.tbn mly br madc qally h. c6milt"r Mailn& a commkslon McltlrB or may br p@ldcd to the prctrstor h wrltht. l.lotz Fllln, ot proten, *{un@iwdbvrhGPtuffimtDrprnna*. 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Jollcltlion s ilild vloht€t thr hw; or may ilake . detrmln.tion th.t the sllcltation ihorid bc onccllcd ln order to cmply wlth thc lpplioblelry. SG. l-lc&.. Appeals. ffiijij$,ffittffiHllfft '.v * *uest'd h $! p-tcttor t .nv dcprttfsd lml*d io thc por6L Th€ appert shrl @utn a dcurlcd sr.temenr ot rhe r.eturt and rct r grornd! upm whkh 56. l-1G83, nmr furilh8.pprd, App€als of r dalsicn ol the pftuEmert DiEtor shall b€ tihd in tha pcuEmnt O€partmnt not lrtr th.i! iu (5) hrJlm$ days afitr rrelpt of ruch decijm. 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Exhibit 4 Re: 1015 Broad Street I Augusta, Georgia 30901 Office 706.733.2800 | Fax 706.733.3879 | www.rwalen.com 6t5t2018 lvIs. Kellie Irving Directorof Compliance 535 Telfair Street, Room 710 Augusta, GA 30901 nwAllen Bid 18-198 Rmovate Building for Mixed Use to Indude Records Retention- 1815 Marvin GriffinRoad Dear lvls. Irving, We have received your letter of non-compliance and are not in agreement with the decision that bas been made to determine that our proposal is not eligible for award- We would like to point out that we submitted a comprehensive package containing numerous exeerpB where we made every available Ttemp,t to solicit p,roposals from LSBO members. We even wert as far as to request documentation from them the day before so that we would be assured of having the correct paper:n'ork. We received several bids however they were not the low bidden or a portion of the bid was missiag and we could lol use the proposal. We received a low proposal from a flooring compatry who after having been informed on previops occasions of the necessiuy paperwork required to accompaoy their bii once again failed to submil F9 proper paperrvork. We fornrnately had copies of his LSBO membership on file and we filled out his Intent Letter for him 6ul were not able to gatrg his signanre because he wasnot present at the trme or in the office to where he could send one over. Due to the fact that he was the low bidder we felt it was important to include him and not reject his bid. lhis entire process is very convoluted aad burdensome on the general confacton for mauy reasons. f'fu51 6ffthis is a hard bid and the general contracto( must be the low bidd€r to procure the work. The LSBO participauts regardless of the level of training and education provided still-manage to miss a step in- the papenvork prccess and they in turn must also be the low bidder in their iespective trade othenvise you are creating a bid disadvantage for the general contractor. I would have to say that ttris is probably the area that is the toughest to overcome by wanting to promote the program Lut at the same time having to be the low bidder. We do not practice bid shopping so therelori we require all bidders to staud alone with their bids and not match or meet someone else's proposat. An LSBb Goal is not a requirement and we can only do our best to solicit the proposals, the numbers have to fall in line in order to obtaitr the goal. If the bids arc not lou, then you will never obtain the goal. ffyou want to make this a mandatory requirement and not a goalby mandatiqg LSBO panicipation tlen it would take the low bidder aspect out of the evaluation and the percentage of the requirement would simply be awarded to LSBO firms regardless of the bid amount. I'm not sure how the commission or thl taxpayers would feel about this and believe this is the reason the documenB are written as they are to 1ot imply that the work is srmply given or set aside. This issue was battted once before in cburt by Thomson Wrecking vs The City of Augus-ta. Exhibit 4 1015 Broad Street I Augusta, Georgia 30g01 Office 706.733.2800 | Fax 706.733.3879 | www.rwailen.com I am happy to meet and discuss the program as a whole to see where chaages can be made and howwe might can help in the process. I believe more education is needed when f&ks enroll in the program, y..- 9:"d more participaoB to increase the odds of award, we need them to understand the paffio*, bidding, insurance requirements that currently fall short of what is required, plan review and the needto be competitive. Esablishing realistig goal percentages based on the-project-t1pe, complexity and thiavailable pool of LSBO members is also an area that must be evaluaied u"tit such time as you havemore members to solicit proposals from. We ask that you rescind your decision based on tLe abovee:rplanations and consider this letter as our formal form of protest. Respectfirlly, RW Allen Constnrction, LLC JohnH. Maxtin Executive Vice President Janice Allen Jackson, Administrator Takiyah Douse, Ceatrd Senices Deparment Geri Sams, Director Procurement Deparment Rick Acree, Central Senrices Department Cc: Exhibit 4 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 Exhibit 5 @r*rr*rrr-rrq/"rrarrrrrt %.8"*@"^t, qt,*t"" U.S. Certified Mail Receipt: #7017 1OOO 0001168 3168 Email: bruffin(orwallen.com Faxed: 706-733-3879 July 6, 20L8 R.W. Allen Construction, LLC Mr. Branan Ruffin 1015 Broad Street Augusta, GA 30901 Re: APPEAL: Bid ltem 18-198 Renovate Building for Mixed Use to Include Record Retention - 1815 Marvin Griffin Road Dear Mr. Ruffin: The Augusta Procurement Department is in receipt of your Appeal letter dated June 13, 2018 which was received via email. This letter serves as Augusta's response to your Appeal. R.W. Allen Construction, LLC submitted a Bid for the above reference Bid ltem. The company was deemed non-compliant by the Augusta Compliance Department for not meeting the Local Small Business Opportunities Program's minimum required goal for the project of LlYo, and protested the decision. The Augusta Procurement Department notified the company that the protest was denied. The following information is provided regarding the appeal hearing. Your appeal hearing before the Administrative Services Committee date has been changed from July 10, 2018 to Tuesdav, Julv 31, 2018 at 1:00 p.m. at the following address: Lee Beard Commission Chambers 535 Telfair Street, Room 250 Second Floor (2"d Floor) Augusta, GA 30901 R.W. Allen Construction, LLC and or your representatives, shall have the right to address the Committee and to present evidence in support of your appeal for a maximum of ten (10) minutes. The Procurement Director and user department, or their representatives, shall also have the opportunity to present evidence relating to the appeal for a maximum of ten (10) minutes. Room 605 - 535 Telfair Street, Augusta Georgia 30901 (706)821-2422 -Pax (706) 821-281 I' \\ \\ \\ .augllsti.lgi.r.g()\ Register at www.demandstar.com/supplier fbr automatic bid notitlcation Scan this QR code with your smartphone or camera equiPPed tablet to visit the Augusta, Georgia Exhibit 6 The Chairman of the Administrative Services Committee may grant additional time equally to each party at his or her discretion. Sincerely, Procurement Director John Martin, Executive Vice President, RWA Janice Allen Jackson, Administrator Kellie lrvin, Compliance Department Takiyah Douse, Central Services Department Rick Acree, Central Services Department Andrew G. Mackenzie, General Counsel, Augusta, GA Rachel Mack, Staff Attorney, Augusta, GA Exhibit 6 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Exhibit 7 Administrative Services Committee Meeting 7/31/2018 1:05 PM Motion to Deny the Protest of R W Allen Department:Procurement Presenter:Kellie Irving Caption:Motion to deny the Protest of RW Allen – per the Compliance Department’s request, regarding Bid Item 18-198 Renovate Building for Mixed Use to include Records Retention @ 1815 Marvin Griffin Road for Augusta, Georgia – Central Services Department – Facilities Division and to lift the stay of procurement in accordance with Augusta, GA Code. Background:On Thursday, May 10, 2018, the Procurement Department received three (3) responses for Bid Item 18-198. (See Exhibit 1) On May 18, 2018 the Compliance Department notified Central Services and the Procurement Department stating RW Allen failed to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts deeming the company non-compliant. (See Exhibit 2) On June 4, 2018 the Procurement Department notified R W Allen they had been deemed non-compliant by the Compliance Department. (See Exhibit 3) On June 12, 2018, the Procurement Department received a protest letter from R W Allen. (See Exhibit 4) On June 12, 2018, the Procurement Department issued a Stay in accordance to Augusta Code – Article 9. (See Exhibit 5) July 6, 2018 - R W Allen was notified of their appeal hearing date and time before the Administrative Services Committee, which is scheduled for Tuesday, July 31, 2018 at 1:00 p.m. (See Exhibit 6) As required by the Augusta Procurement Code Article 9 Appeals, Protests and Remedies, Sec. 1-10-87. - Notice of hearing. If a timely appeal is filed by the protestor, the Procurement Director shall place the protest on the agenda of the Administrative Services Committee. R W Allen's bid submittal. (See Exhibit 7) The bid award will be made to the most responsive and responsible vendor which best satisfies the intent of the Invitation to Bid. Analysis: Financial Impact:Undetermined at this time. Alternatives:Uphold the Protest R W Allen, regarding Bid Item 18-198 Renovate Building for Mixed Use to Include Records Retention - 1815 Marvin Griffin Road for Augusta, Georgia - Central Services Department - Facilities Division. Recommendation:Deny the Protest of RW Allen – per the Compliance Department’s request, regarding Bid Item 18-198 Renovate Building for Mixed Use to include Records Retention @ 1815 Marvin Griffin Road for Augusta, Georgia – Central Services Department – Facilities Division and to lift the stay of procurement in accordance with Augusta, GA Code. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 7/31/2018 1:05 PM Removal of Junk Vehicles Department: Presenter:Commissioner Marion Williams Caption:Discuss the Marshal Office's notification process for removal of junk/abandoned vehicle. (Requested by Commissioner Marion Williams - referred from July 17 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: U P T O $1 0 ,0 0 0 S E E D G R A N T F O R S M A L L B U S I N E S S E S SOM E S EE A SEE D ...W E S E E T H E WHOL E TRE E Funding ava ilable for a limit ed n u mber of el igible s mall b u si n ess es. Funds may be us ed for e q u ipment /inve n tory , t raini n g , mark eting, etc . SE E D S FOR LIF E I N I TIA TI V E HOU SING & COMMUN ITY D EV ELOP ME NT (70 6 ) 821 -1797 | dmaher@au gu s tag a .go v SEEDS FOR LIFE AHCD ECONOMIC OPPORTUNITY FOR SMALL BUSINESSES SEEDS FOR LIFE In an effort to stimulate the local, small business economy, this economic measure has been put together by the local government. The objective is to reinvigorate the economy and prevent or reverse any slowdown in economic activity by boosting employment and spending Objective To provide an established business, a working capital grant of $10,000 dollars that will help to: •Promote and foster both growth and employment for that business. •In 2018 there will be a total of ten (10) $10,000 grants made to businesses that demonstrate their ability to grow and prosper as well as be able to either retain current employees or hire additional fulltime or part-time employees for the following twelve month period. SEEDS FOR LIFE THREE TIER APPLICANT SUBMISSION PROCESS 1.Pilot 2.Community Selection 3.Panel Nominations Proposed Pilots SEEDS FOR LIFE REGULATORY COMPLIANCE CDBG Economic Development Activity Job Creation/Retention SEEDS FOR LIFE PROGRAM TIMELINES -Commission Appearance (Pilot Awardees Presented) – August 21 -Open of Online Application – August 22 -Close of Application Submission Window – September 7 -Start of Community Voting – September 14 -Announcement of Community Selection – September 26 -Panel Reviews – September 10 thru 21 -Announcement of Remaining Awardees – October 2 Commissioners Meeting Questions & Comments Administrative Services Committee Meeting 7/31/2018 1:05 PM Seeds For Life Business Grant Department:Housing & Community Development Presenter:Hawthorne Welcher, Jr. Caption:Request approval of the department's new Economic Development program entitled "Seeds For Life". This program was developed to provide an established business, a working capital grant of $10,000 to help foster both growth and employment for that business. In 2018 there will be a total of ten (10) grants made to businesses that demonstrate their ability to grow and prosper as well as be able to either retain current employees or hire additional fulltime or part-time employees for the following twelve month period. Background:In a quest to establish a program that would have real impact on the community, the Augusta Housing and Community Development Department has developed this new initiative. Our goal is to provide a business improvement grant to ten (10) businesses located in Augusta/Richmond County. These businesses will be classified as small businesses with a maximum of ten employees. The intent of this one time grant is to give established businesses with at least twelve months of history, a monetary infusion to help them move to their next stage of success and growth. In order to help with the success of the business, these funds can be used for: (a) new or upgraded equipment, (b) increased inventory, (c) employee training, (d) marketing and advertising activities, (e) new or upgraded signage or (f) working or operating capitol Analysis:If approved by Augusta-Richmond County Commission, this will allow the Department to provide financial assistance to up- to ten (10) small businesses. Financial Impact:Funding is made available for this program through the approved 2018 Annual Action Plan. Alternatives:No alternative is being offered. Recommendation:Accept requested recommendation to allow Augusta Housing and Community Development Department to commence with it's new Economic Development Initiative Grant Program. Funds are Available in the Following Accounts: 221073211- It is part of the Community Development Block Grant (CDBG) Funds. It will be used for this new Economic Development Initiative. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission