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Home My WebLink About2018-06-12 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 6/12/2018 ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Approve the request from the Marshal’s Office for the purchase of one 2018 Ford F150. Allan Vigil Ford - Bid 18-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 2. The Utilities Department requests the purchase of five new pickup trucks, one replacement truck and two new trucks for the Utilities-Fort Gordon Division and two replacement trucks for Utilities-Customer Service Division. Allan Vigil Ford - Bid 18-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson out. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 3. Award a contract to renovate the former Traffic Engineering Building on the Municipal Building Campus into a Wellness Center for Augusta employees to Item Action: Approved Contract Management, Inc., of Augusta, in the amount of $213,798.00. Bid Item 18-181 Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 4. Discuss commission district appointments. (Requested by Commissioner Ben Hasan ) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 5. Discuss properties owned by ARC Land Bank. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Andrew Jefferson Passes 6. Motion to approve the minutes of the Administrative Services Committee held on May 29, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Commissioner Andrew Jefferson Commissioner Mary Davis Passes Motion to approve. Motion Passes 4-0. 7. Motion to approve the costs for the July 24, 2018 Statewide General Primary Runoff. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson out. Motion Passes 3-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 8. Motion to approve Resolution of Support for the expansion of Augusta, Georgia's EEO Policy so as to prohibit discrimination based on gender, gender expression, gender identity, and sexual orientation. Item Action: Approved Motions Motion Type Motion Text Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Andrew Jefferson Passes 9. Award contract to construct a Pedestrian Bridge suspended over Reynolds Street between the Parking Deck and the Trade and Exhibition Center to R. W. Allen and Associates of Augusta in the amount of $1,221,118.00. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Mary Davis Commissioner Andrew Jefferson Passes www.augustaga.gov Administrative Services Committee Meeting 6/12/2018 1:05 PM Attendance 6/12/18 Department:Clerk of Commission Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Department: Marshal Department Funds: SPLOST BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.06 Super Cab (6.5 ft. bed) $ 1,716.00 6.08 4X4 Option (all models) $ 1,995.00 6.09 Skid Plates $ 155.00 6.14 Tilt/Cruise $ 215.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.34 Tailgate Step $ 355.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.03 Tool Box $ 475.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.08 Window Tint, ext cab $ 145.00 7.15 Fire Emergency Package (set up for Marshal Blue) $ 1,773.00 Additional Key $ 150.00 OPTIONS TOTAL $ 9,459.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 29,446.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR Equipment included in base price:WHITE 3.3L V6 flex fuel engine INT COLOR 6 speed Automatic Transmission GRAY/BLACK Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Allan Vigil Ford Governement Sales 6790 Mt. Zion Blvd Morrow, GA 30260 Invitation to Bid Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2018 Make FORD Model F150 Approximate Delivery Schedule 10 TO 12 WEEKS Vehicle/Optionals Required: 5.01 2018 Pickup Truck (1/2 ton)$19,987.00 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 6.03 2.7L V6 EcoBoost – 99P $916.00 6.04 Long Bed (8ft) - 145 $285.00 6.05 Extended range fuel tank - 655 $410.00 6.06 Super Cab (6.5ft bed) – X1C $1,716.00 6.07 Super Cab (8ft bed) – X1CLong $3,375.00 6.08 4X4 Option (All Models) – F1E $1,995.00 6.09 Skid Plates – 413 $155.00 6.10 Fog Lights - 595 $135.00 6.11 Crew Cab XL SWB – W1Cs $3,365.00 6.12 Crew Cab XL LWB – W1Cl $5,325.00 6.13 Limited Slip Axle – XL9 $525.00 6.14 Tilt / Cruise – 50S $215.00 6.15 Cab Steps – Black – 18B $262.00 6.16 AM-FM-CD – 58B $262.00 6.17 Daytime Running Lights - 942 $42.00 6.18 Power Windows/Locks/Mirrors – 85A $1,088.00 6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00 6.20 Trailer Tow Pkg – 53A $555.00 6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00 6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00 6.23 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control – 101A $2,075.00 6.24 Cruise Control & SYNC – 52P/50S $690.00 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 2018 Pickup Truck 6500GVWR: 6.00 Manufacturer options: Page 1 of 2 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 6.25 40-20-40 Cloth Split Bench – CG NC 6.26 Cloth Buckets w/Console – WG $275.00 6.27 Electric Brake Controller – 67T $265.00 6.28 Carpet w/Mats - 168 $140.00 6.29 XL SSV Package – 66S $49.00 6.30 XLT Package – 300A $4,763.00 6.31 Convenience Package for XLT – 301A $1,059.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 6.33 Box Side Steps – 63S $305.00 6.34 Tailgate Step – 63T $355.00 6.35 Reverse Sensing – 76R $255.00 6.36 Spray-In Bedliner – ATK $375.00 6.37 Convenience Package for XLT – 301A $1,059.00 6.38 Exterior Color Not Included in Base Price Color: ___________$950.00 6.39 Exterior Color Not Included in Base Price Color: ___________NC 6.40 [ ] Exterior Color Not Included in Base Price Color: ___________NA 6.41 Interior Color Not Included in Base Price Color: ___________NA 6.42 Interior Color Not Included in Base Price Color: ___________NA 6.43 Interior Color Not Included in Base Price Color: ___________NA 6.44 Delivery Fee per Vehicle $125.00 7.00 Outfitter's Specialty Items: 7.01 Fire extinguisher $55.00 7.02 Outlet receptacle $53.00 7.03 Toolbox $475.00 7.04 Trailer hitch $50.00 7.05 Trailer wiring INCLUDED 7.06 Trailer ball $25.00 7.07 Window tint, regular cab $125.00 7.08 Window tint, extended cab $145.00 7.09 Window tint, crew cab $165.00 7.10 Add on step $185.00 7.11 Backup alarm $80.00 7.12 Drill Free Light Bar Cab Mount $690.00 7.13 LED top mount light $690.00 7.14 County Emergency Equipment Package $792.00 7.15 Fire Emergency Equipment Package $1,773.00 Page 2 of 2 Administrative Services Committee Meeting 6/12/2018 1:05 PM 2018 - Utilites Fort Gordon and Customer Service Trucks Department:Central Services Department-Fleet Management Division Presenter:Ron Crowden Caption:Approve the request from the Marshal’s Office for the purchase of one 2018 Ford F150. Allan Vigil Ford - Bid 18-184 Background:The Marshal’s Office is requesting to purchase a 2018 Ford F150 to be used for litter patrol. This vehicle will be purchased using SPLOST VII. SPLOST VII’s allocation for Public Safety Vehicles is $1,500,000. For the purpose of SPLOST VII that includes the Richmond County Sheriff’s Office, Marshal’s Office, District Attorneys’ Office, Coroner’s Office, Probation Office, Solicitor’s Office, Augusta-Richmond County Correctional Institute, and Animal Services. Bid Tab sheet is attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Trucks 6,500GVWR with the following results: Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford - $30,396.00 Financial Impact:1 – Marshal’s Office Ford F150 -@ $30,396.00. This vehicle will be purchased with SPLOST VII. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 1 - Ford F150 for the Marshal’s Office. Funds are Available in the Following Accounts: SPLOST VII -328-03-1310/54.22110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Asset #: Purchase Price: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 9 RANGES Excellent Good Needs immediate consideration for replacement Under 18 Points 18 to 22 Points 23 to 27 Points Qualifies for Replacement Ron Crowden 28 Points or more 2018 2018 Estimated Replacement Cost:Funding Source: $29,868.00 Department Funds Fleet Manager Replacement Date: Fiscal Year Replacement: Evaluation Points Policy Evaluation Results: Needs immediate consideration for replacement Fleet Managers Recommendation: 9 113,569 $20,301.00 Life Expectancy Criteria Requirements -(Policy Evaluation) Assigned Use: Actual Age:Current miles: Utilities-Fort Gordon 506043430 5/11/2018 Vehicle Description:2091372009 Ford F150 AUGUSTA, GEORGIA FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name:Department Number Date: Department: Utilities-Fort Gordon Funds: Department BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 6.08 4X4 Option (all models) $ 1,995.00 6.09 Skid Plates $ 155.00 Crew Cab XL SWB (V8 or EcoBoost required With 4X4 Crew Cab 6.15 Cab Steps (black) $ 262.00 6.16 AM-FM-CD $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 7.03 Tool Box $ 475.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.09 Window Tint, crew cab $ 165.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 11,550.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 31,537.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR: 3.3L V6 flex fuel engine GRAY/BLACK 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 6.11 $ 3,365.00 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Department: Utilities-Fort Gordon Funds: Department BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 6.06 Super Cab (6.5 ft. bed) $ 1,716.00 6.08 4X4 Option (all models) $ 1,995.00 6.09 Skid Plates $ 155.00 6.15 Cab Steps (black) $ 262.00 6.16 AM-FM-CD $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 7.03 Tool Box $ 475.00 7.04 Trailer Hitch $ 50.00 7.06 Trailer Ball $ 25.00 7.08 Window Tint, ext cab $ 145.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 9,881.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 29,868.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR: 3.3L V6 flex fuel engine GRAY/BLACK 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Department: Utilities-Customer Service Funds: Department BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.14 Tilt/Cruise $ 215.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.34 Tailgate Step $ 355.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.03 Tool Box $ 475.00 7.07 Window Tint, reg cab $ 125.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 3,962.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 23,949.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price:OXFORD WHITE 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission GRAY/BLACK Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Administrative Services Committee Meeting 6/12/2018 1:05 PM 2018 Utilities Trucks Department:Central Services Truck - Fleet Maintenance Division Presenter:Ron Crowden Caption:The Utilities Department requests the purchase of five new pickup trucks, one replacement truck and two new trucks for the Utilities-Fort Gordon Division and two replacement trucks for Utilities-Customer Service Division. Allan Vigil Ford - Bid 18- 184 Background:The Utilities-Fort Gordon Division is requesting to purchase two Ford F150s to accommodate the new positions involved in the expansion of Fort Gordon’s Cyber Center contract. These trucks were originally approved in 2017 but could not be ordered resulting form Ford stopping the government pricing unannounced. Utilities-Fort Gordon is also requesting to purchase one Ford F150 to replace one vehicle totaled in December 2017. The Utilities-Customer Service Division is requesting to replace one Ford Ranger totaled in 2017 and one older model Ford Ranger with 2018 Ford F150s. Vehicle Evaluations and Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Truck 6,500GVWR with the following results: Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $29,868.00 Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $31,537.00 Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford – $23,949.00 Financial Impact:2 – 2018 Ford F150s @ $29,868.00 each = $59,736.00 and 1 – 2018 Ford F150 @ $31,537.00. The total purchase is $91,273.00 for Utilities-Fort Gordon. The vehicles will be purchased with department funds. (ACCT# 506-04-3430-54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 5 - Ford F150 pickup trucks for Utilities Funds are Available in the Following Accounts: Fort Gordon Trucks: 506-04-3210/54.22210 Customer Service Trucks: 506-04-3210/54.22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, April 26, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-181 Wellness Center Renovations for Augusta, Georgia – Augusta Central Services Department – Facilities Maintenance Division Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 15, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Tuesday, April 10, 2018 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 12, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 15, 22, 29, April 5, 2018 Metro Courier March 22, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Bid Bond SAVE Form Addendum 1 Bid Price Compliance Review 6% Contract Management 1827 Killingsworth Road Augusta, GA 30904 Yes 225306 Yes Yes Yes $213,798.00 YES SD Clifton Construction P.O. Box 949 Evans, GA 30809 SMC Construction 4308 Evans to Lock Rd Evans, GA 30809 RR&B Associates 6120 Hwy 85 Riverdale, GA 30274 Yes 1E+06 Yes Yes Yes $168,000.00 Non-Compliant Larry Pittman & Assoc 1249 Gordon Park Rd Augusta, GA 30901 Tyler Construction 1456 Edgefield Rd North Augusta, SC 29860 Yes 160345 Yes Yes Yes $308,000.00 Non-Compliant WBM Construction P. O. Box 966 Metter, GA 30439 Blount's Complete Home 2907C Tobacco Rd Hephzibah, GA 30815 Rubio & Son, Inc 2242-B Hephzibah- McBean Rd Hephzibah, GA 30815 The following vendors were deemed Non-Compliant by the Compliant Department: RR& B Associates and Tyler Construction Bid Opening For Bid Item #18-181 Wellness Center Renovations for Augusta, GA Central Services Department - Facilities Maintenance Division Bid Date: Thursday, April 26, 2018 @ 3:00 p.m. Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 138 Total Number of Specifications Mailed to Local Vendors: 13 Mandatory Pre-Bid Attendees: 16 Total packages submitted: 3 Total Noncompliant: 2 Page 1 of 1 Central Services Department Takiyah A. Douse, Director 2760 Peach Orchard Road, Augusta, GA 30906 Rick Acree, Project Manager (706) 821-2426 Phone (706)799-5077 Fax MEMORANDUM TO: Ms. Geri Sams, Director, Procurement Department THROUGH: Mrs. Takiyah A. Douse, Director, Central Services Department DATE: May 4, 2018 SUBJECT: Bid Item #18-181 Wellness Center Renovations Recommendation Bids were received for the referenced project on April 26, 2018. The lowest compliant bid was submitted by Contract Management of Augusta, GA, in the amount of $213,798.00. Central Services recommends award to the low bidder, Contract Management of Augusta, GA. Please obtain any additional required documentation from the vendor and confirm when this information has been received. This department will then place this item in MuniAgenda. Thank you for your assistance in securing this pricing. Please do not hesitate to call if you have any questions or need additional clarification. Cc: Takiyah A. Douse Tim Schroer Laquona Sanderson Administrative Services Committee Meeting 6/12/2018 1:05 PM Augusta Wellness Center Renovations Department:Central Services - Facilities Maintenance Presenter:Rick Acree Caption:Award a contract to renovate the former Traffic Engineering Building on the Municipal Building Campus into a Wellness Center for Augusta employees to Contract Management, Inc., of Augusta, in the amount of $213,798.00. Bid Item 18-181 Background:The Augusta Commission has committed to providing a Wellness center for employees of Augusta to promote better health and help slow the increasing costs of healthcare. The current location, a double wide modular structure on the grounds of the former LEC, is significantly inadequate for the desired scope of services. The Commission approved renovating the former Traffic Engineering offices to house the expanded Wellness Center. An invitation to bid (ITB #18-181) was issued through Procurement. Bids were received on April 26, 2018. Analysis:We received three (3) bids. The lowest compliant bid was submitted by Contract Management of Augusta in the amount of $213,798.00. Funding is available for the project in SPLOST set aside for the Municipal Building complex. Financial Impact:The cost of the renovation is $213,798.00 Alternatives:1. Award a contract to renovate the former Traffic Engineering Building on the Municipal Building Campus into a Wellness Center for Augusta employees to Contract Management, Inc., of Augusta, in the amount of $213,798.00. 2. Do not approve award the contract. Recommendation:Award a contract to renovate the former Traffic Engineering Building on the Municipal Building Campus into a Wellness Center for Augusta employees to Contract Management, Inc., of Augusta, in the amount of $213,798.00. Funds are Available in the Following Accounts: Funding is available for the project in SPLOST set aside for the Municipal Building complex. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission &ao*Lcafril o?J z.L brnia, @o,"fi^/,rfr COU!'II SS ION CIIAI'IBERS May 19, L997 Augusta-RlchmondCountyConmlaslonconvenedat2loTp.Ill.l Monday, uay 191 T;gi; in" n6nl;"b1; Larry E. sconvers, uavor' preslding. PRESENT: Hons' Beard' Brldgeaf-H'.Brlqhan' J' Brlgham' Handy, Kuhlke, iiorr.if , toair-."a'Zli,terbergl nenbers of Augusta- ir"r,ir6na countY commlsslon' ABSENT:Hon.tl.H'Mays,menberofAugueta-RlchmondCounty Commlsslon. Lena Bonner, Clerk of Coramlssioni Randy "r,A-.f"t"" g. Wiff l Augusta-Rlchmond County UAyOR SCONYERS: Good afternoon, ladles and gentlelen' rrelcome to ttre i,Egui.r-u"etin! oi. 3ni_auqusta-Richnond county Commlsslon. We're golng to frive the Invocatlon thlg afternoon by Reverend g.r. Maitli, piatorl-oi:tn" sprtngfteld Baptlst church, and if you,II iemafn'standlng-r";if trive f'he ptedge of Alleglance to the FIag. THEIT{vocAuoNIsGIVENBYTHEREVERENDI.{ARTIN. trHE PLEDGE OF ALI,EGIN{CE IS RECITED' !,|AYOR SCONYERS: Do we have any addltions or deletlonel M8' Bonner? CLERK:Yegrsir.Mr'MayorandCommlssion'wehavearequest for one iddendum Ltem: To approve the trangferg wlthln rhe Recrearion and park speci-ar rurpiie Local _OPll9n-qales Tax phase III renovatlon accountE !.n th-e amount of $9881000 to increase tn. ptEiiri"uw UuAlei for the-Aouatics Natatorium to $4.1 milllon and to approve i contract foi orofesslonal servlceg contracr wrth vrrg" iii-caoirr ln the amou-nt of $2291000 for the ;;;Fi ana appioie f tllns. of- appllcatlon wlth FAA for conBtructron 6i faclllty it tne--site on Damascus Road' REGT'I.AR UEETING AIgo Present were O1lver, Adsrlnlstrator; Attorney. UR. J. ..BRIGEN{: SO MAYOR SCONYERS: DO CLERXT' No, sJ.r..I MR. KUHLKE: Second. mOVe. :, . i., we;rhave any deletlons? :'-' . a-., MAYOR SCONYERS: tlho made the motlon? 'CLERK: JerrY Brlgham. I i I'i CIJERX: Second readlng: A notlon to approve amendlng the Rlchrnond County Code Sectlons 7-4-L2, 7-4-L3, 7-l-L4 and 15 toprovide for edltorlal revlglong. MR. ZEIHTERBERG: So move. MR. IIANDY: Second. l{R. TIODD: Mr. Mayor? MAYOR SCOI{IERS: Motlon by Mr. Zetterberg, seconded by Mr.Handy. DlscuasLon, gentlemen? . l{R. TODD:. Yes. ttr. County Attorney, what does the -- !fR. flALL: ff I can eteal a phrase from Mr. Patty, I guess my secretary got overly enthuelastic wlth the delete button andseveral paragraphs got omltted, and thlg slnply puts then backln. MR. TODD: Yes, and what nere thoge paragraphs? li[R. lfALIi:'- A better-part of the'ordlnance. ALI of Subparagraph C on ?-4-12, all of Subparagraphs L, 2, 3, and 4 were deleted -- [End of Tape 1] CLERI(: Go ahead. !m. IIALL: -- Paragraphe I through tl were deleted. On7-4-L4, the same thlng, Paragraphe 1 through 5 or Subparagraph Asrere deleted. And I don't know what happened, but they vreredeleted when the code was adopted ln the flnal verglon. UR. TODD: Thank yo[r l.Ir. [layor. No further dlscugglon. MAYOR SCONYERSI Further dlscuselon now, gentlemen? Iseverybody gatlsfled? All ln favor of Mr. zetterberg'E notlon toapprove, let lt be known by ralalng your hand, please. MOTION CARRIES 9-0. I{AYOR SCOIIYERS: 54, please? CL,ERK: Mr. Todd and Mr, Handy would llke to offer thefollowlng as nomLnees for appolntnint. l.tr. BODD: To the Human Relatlong connlealon, Ms. NadlneHorne. Mr. HANDY: AnLmal Control, Lester EarI Thompson;Aviatlon-Bugh Fleld, ttr. Frederlck BenJanln; lvtaiionloanlelrlelcl, Berre crarke; Hlstorlc preservat,ion, Annle powerr; HumanRelatlons commlgslon, Reverend Laray Fryer; Trustee Board, craraHorneby; Personner Board, Dr. verma-curlls; plannlng conmisgion, /v JJ'+ Thelma Mack; RLverfront Development, Bonnle Ruebeni Treecommlssion, Roy slmpklns; Houslng and Nelghborhood Development,George Cunnlngham. . nR.,l TODDT Mr. Uayora, I Eo norre thgt,rye approve. , ! !r l,!,, MR. IIANDY: Second. MAYOR scoNYERs: Motlon by Mr. Todd, geconded by Mr. Handy.Dlscueslon, gentlemen? MR. TODD: Yesl lit, Mayor. Mr. Mayor, I'd 1tke to polnt outthat Ms. Nadlne Horne donrt Ilve ln Dtstrlct 4, r belleve shellveg ln Digtrlct 3, but certalnly l{8. Horne his done a good Jobon the Human Reratlong board the approxlmatery two yearE-thatghe'g been there. And r don,t have a great dear of lnterest lnDlgtrlct 4 to Eerve, and r berieve that thlg wourd be the onlyNatlve Amerlcan and female on the board unless there was anotierfemale appolnted today. And where there,s no requlrement thatthere be femalea, that Lt's Just, r guess, the cilterla set up byraw as a mlnorlty-maJorlty comnunlty, r thlnk thts addg to thit - board. And we had a Natlve Amerlcan lsaue several years agoaur119. Lock-and -Ham Jam,'and IrIB'; -Horne-waE- appolnteo to trf toavold those klnd of lggueg. Thank you. I'{AY0R scoMrERs: Any other dlscusslon or comments,gentrenen? Arl ln favor of the motlon to approve, Let it beknown by ralelng your hand, please. MOTION CARRIES 9-0. GLERK: 64-A Ls the comnrunlcatlon from the Attorneyllgardlng the corlseum Authorlty appolntments, arong wt[,h ttreAdminlstrator. Ir{R. I{ALL: r don't know whether a corrected sheet hag beendlstrlbuted to you or not. tet me polnt out one thtng lneofar agrtem 54 ls concerned. The terms roi tne two reglsrativeappointments explres ln the year 2000, March of-2000 rather than2001. Arso, on the_second pager agaln, thoae appolntmentE wourdexplre ln the Year 2000, wlth-the exceitlon ot 6ire poslt,ton whlchwlll explre ln March of '99. The other terms that eiprie in 199gare odd number dlstrlcte andr_therefore, r'm recommeiaing thatt-he apporntment for Dlstrlct ? be the one that r""io "iftre rnIlarch of '98, so you wourd be flrrlng an unexplred term ln thatone appolntment. r,ve spoken to Mr. Jerry arigham auout that.The other people woula renaln on theie. Mrs. Bract<woodwould remaln aE the ap-pointment representlng -- and she wourd befrom Dlstrlct 3, sonnle Rueben, OfiriricC-i; -Jorai"-Wiitnt, Dis_trlct 5. The leglsratrve appointmenti, -r-put down the dlstrrctsthat they rl.ve _fn Jrlat ror iirrormatronir purpores, And theunrepresented dLstrLctg wlrr ba 2, 4, 6, ind-s tor tnC-termE toexplre March of 2000, and Dlgtrlcl, z'woura expire rn -iarcn of'98. 33s MR. TODDs Ur. Ilayor? UAYOR SCOIIYERS: Mr. Todd? MR. TODD: Mr. t{allr Er€ you saylng there wouldn,t be anappolntment for Distrlct 4 untll the yeir -- l,IR. IIALL: rt ls a vacant poaltlon that would be appolnted,and what I -- li[r. Ollver had ctrculated a memo recommendfng thaieven though the appolntments for the Collseum Authorlty are to bemade by the body a6 a whole, that slnce there were elghtdlgtrlcts -- or etght appolntments, wlth the exceptlon of thesuper dlstrlctB, each one of the cornmlsglonere representlng aslngre dLgtrlct would nake an appolntment for thaL dlstrlcf orsuggeBt a name for the fult Commlsslon to rattfy. Myunderstandlng lB that the two commlsslonera repiesenllng theEuper dlstrlcta have con8ented to that. r've not spokei dlrectlywlth elther Mr. Mays or !tr. Kuhlke, but ilve been totd that theywere J-n agreement. so the ldea ls that the commLsgr.oners fromDlstrJ-cts 2, 4, 6t 7, and I wourd suggeat namea and then theCommission aa a whole would approve thoee. MR. TIODD:Thank you. uR. BEARD: Mr. warlr Em r to underetand -- or am r correctthat the BLll doeg certlfy that these lndlvlduara appolntedehould reslde ln that dlgtrlct or be appolnted from LnatdlstrLct? ltlR. rrALL: rrm sorrlr, r may have to get you to crarlfy thls.Thle ls a non-Sectlon 13 Ir{R. BEARD: r'm tarklng about the appoLntments from aa faras the BtIl states. Does i[, gtate that ltrey are Buppoeed toreslde ln that dletrlct lf we make thege appotntnenliz Forelanple, lf eomeone makea the appolntment iion whatever dlstrlct,Lf the commlssl.on makes that appolntnent, ts rt true the BllIcall.s that that person shourd ieslde tn itrat dlstrrct or what? MR. IIALL: tle1l, the anawer -- ehort anarrer to that gueatlonls no, becauge r thlnk we're confuslng two thlnge. Fl.rst-of arr,thle Ls a board.or authorlty that Is iot dtrectiy affected UV in6Consolldatlon B11I becauee it --tne Coltgeum Autlrortty ls createdby a-separate act. That act ca]red for four clty couircllappolntees, fogT county commLeslon appolntees. 6bvloualy nowwlth consolldatLon theie are elght a![ofntmente to be ma&e Uy ttreconsorldated Government. rt doEg no-t-call -- since thts Blll --the Collseum Authorlty leglalatlon stands on Lts o*n and lt doesnot requLre that they 1lve ln a speclflc dlgtrlct MR. BEARD: so yoll're say!.ng authorltles -- appolntees cancome from anlnrhere wlthLn the-clty? MR. IIALL: That , E correct. MR- BEARD: But the others would have to llve tn thatdlstrlct lf they are -- MR. rrALL: rf.they rlve in a section 13 -- excuse me, lf!h.y-are-repreaentlng i board or_authol-rtv that ls affected bysectlon 13 of the congorldatlgn 8111, the rtlei ri-trriI-they wirulallve in that dlstrlct. But the B11I does not compel them to llveln that dlstrlct. Jugt as rdr..Todd has lrclntea oirt wrtn regaia -to Nadlne Horne, he has recognized that, you know, in thatsltuatlon and hae auggeated tnat someone iho does'noi itve tnthat drstrlct ue app5inted to fltl hts posltlon from Dtsrrlct {.so lt doesn't requlre that, it says so Lhat each arstrrci-l;-repreaented. But those are sectl0n 13 boards and authorltles,the Collseum Authorlty falla outslde of that. liR. BEARD: Just wanted a clarlflcatlon. lm. TODD: yee.__ llO, !Ir, Irlayor, when we,re getting lntocrarLflcatlong, ur. Ifall, what do the Bllr say ln the sirnge thatwe don_rt ge_t -ln trouble wlth-the mlnorlty-naJorrty communlty.rlould Me. Nadlne Horne guarlfy aa a mtnoilty as a NativeAmerlcan? T know we've already took that aition, but r thlnk!h?t It may be- tmportant-to ctear that"up;' -And maybe you canbrrng tlat back to us at a later date, anc rr we n6ed io nake a'correctlon, then we will. ' MR. I{ALL: okay. r mean, the -- ahe wae appolnted to theHuman Reratlons commleslon, r belleve; rs that i6rrecte MR. TODD: Yeel 6E E mlnorlty member. MR. WALL: And the Human Relatlons comnisslon ls supposed tobe brought -- made up 9f representatlves from varlous iegnente ofthe communlty, and ilatlve Amerlcan ls one of the categortes to berepresented. MR. TODD: Thank you. r I.IAYOR SCONYERS:do we, Jlm? lfe don't need to vote on that or anythlng, i Ir{R. WALL: Not unlees gomeone wants to brlng for:yrard a name. UR. TODD: Irlr. Mayor, I move that w€ ,recelve lt asLnf o.matLon. MAYOR SCOIIYERS: Thank your ttr. Todd. l{R- WALL: !rr. Mayor, r would point out, one of the reasongthat we were reguestea. !" put thls 6n the ageada for today ls thefact that even though thE luthortty *"mUefs aerve until asucceBsor i's appornted, appargntly-they are rravi"g-iilfircurtyhavtng_a quorum-at their iriettngs'reciils6-sone of those whogeterms have explred are no tongei attend!.ng, so there Ls some need REGULAR MEETING COMMISSION CHAMBERS March 18, 1997 Augusta-Richmond County Corunission convened at 2:05 p. m., Tuesday, March18, 1997, the Honorable L,arry E. Sconyers, Mayor, presiding. PRESENT: Beard, Bridges, H. Brigham, J. Brigham, Handy, Kuhlke, Mays,Povell, Todd and Zetterberg, members of Augusta- Richmond County Commission. Also present were Lena Bonner, Clerk of Corunissioni Randy 0liver,Administratori and James B. f,al1, Augusta-Richmond County Attorney. UAyOR SC0NYERS: Good afternoon, ladies and gentlemen. Welcome to the Regular }leeting of the Augusta-Richmond County Conmission. lYe're going to have the Invocation by the Reverend Claude L. Harris, Sr., Pastor of the NewLife Church of God in Christ, and if you'11 remain standing we'11 have the Plcdge of Allegiancc to our f1ag. THE I}WOCATION YAS GIVEN BY THE REVEREI{D HARRIS. THE PLEDGE OF ALLEGINCE WAS RECITED. MAYOR SCONYERS: Thank you, Reverend Harris. Ms. Bonner, do we have anyadditions or deletions? CLERK: Yes, sir, Mr. Mayor and Commission. lVe have a request to deleteItem 34, appointment of Public lYorks Director. Additions to the agenda: toauthorize a lease agreement with Alltel Mobile for a cellular phone antennae and equipment at Highland Avenue lYater Tank; two, a motion to approve thepolicy for appointnents to boards, commissions and authoritiesi three, a motion to approve the reappointment of }tr. flilliam B. Lee IV to a new four-year term on the Board of Tax Assessors, 23rd Senatorial Districtl four, a motion to approve the reappointment of Mr. Tracy Yilliams to a ner, four-year term on the Board of Assessors, 22nd Senatorial Districti and five, a motionto approve contractual services between Augusta-Richmond County and the Marehof Dimes Birth Defects Foundation- MAY0R SCOI.{YERS: [hat's your pleasure, gentlemen? MR. TODD: }lr. Mayor? MAY0R SCOI'IYERS: illr. Todd? MR. ToDD: llith the exception of deleting Numberit to discuss, and make a motion that we do the othersrcason is that I think that ryc nced to make a dccisionre-advertise or not or shat direction we're going from 34, I'd like to change unanimous. And the whether yc're going tothis point. MAYOR SC0I.IYERS: Do I hear a second to Mr. Todd's motion? UR. P0IYELL: I'11 second llr. Todd's motion. MR. OLIVER: Letter? MR. LL0YD: yes. MR. -OLIVER: we'11 do a letter of endorsement for you. I have astandard form for that. And if-you-gi;"-;; your grant application, or a copyof it, if vou just-get to Ty offlce i-.opi-oi tr,"I,-i'-ri'li"pu." a letter ofendorsement and I'11 send ii t"-itie uuy"I's office ror-[iil-io sign. MR. LL0YD: Thank you. CLERK: lten 2 under the addendum.agenda: )lotion.to approve the policy -> for appointments to the boards, ""*ii.ri"is ana authorities. MAYOR sc,t'IyERS: yhat's your preasure, gentlemen? MR. TODD: Mr. Mayor, I so move. MR. KUHLKE: Second. MAY0R sc0NYERs: Motion bv }rr. Todd, seconded by l*{r. I(uhrke.Discussion, gentlemen? All in-iavor of Mi. ioaJ,-*-,ooiion, r;; i;'be knovn byraising your hand, please. MOTION CARRIES 9_0. IUN. POYELL OUT] CLERK: If we courd take It",T:-? and 4- tosether. Irem 3 is a motion Loapprove the reappointment of Mr. *irriu, g, -l"J'iv"to a new four-year term onthe Board of rax Assessors "naing zooi; z5i-a-S"naiorial District. Four is toapprove the reappointment of Mr. Tracy E. wiliiams-to a new four-year term onthe Board ending vear 2001 ; ziia Senatoriar District. MR. J. BRIGIIAM: So move. MR. H. BRIGHAII: Second. MAY,R sc,NrYERS: I have a motion.by_Mr. Brigham, seconded by *rr.Brigham. Discussion, gentlemen?*-ntt in'ruror""i'iii. Jerry Brigham,s motion,1et it be knorn tv ruiline-t;;'hu;; ;i";;;.- "' * MOTION CARRIES 9_0. tUN. POYELL OUT] CLERK: Item s is a motion to approve contractual services betweenAugusta-Richmond countv una it""u"""t -ii-oir;;"ii;;h Defects Foundation. MR. TODD: Mr. Mayor? MAY0R SC0NyERS: Mr. Todd? MR. TODD: I'd like to make a motion that we participate in the walk_a_thon and become a supporter by Joing in-kind """ri"!" such as makine the busavailable that pick ri tt" r.ix"-ii[" *" ituti"-ioJ"ora una i.t ]or-wa1king,and restrooms availauie at ruiian-Sritr, "nd-.t-t[J"g"ruu"ue pit, and other tFt?-1g:n L?.@ !D0& DITIr SSIIG!r xmr tra CffiEEIIOqTD+cllrlllt rIIIE:rr d,rgin, rryIlglBrllor Oim lfall llarah 18, 199?Hrrah 12, 199? (prrpareelm deta) l0r P.@/6 -elf,rolatCIenEa Eo borrds. coctrissloe, ord auEborltLcs. CIDIEIOII: co-'raerooftfil .i";ffifi::. Trt.v ror ltDoLntmota to boardr, llE[tmr Sectlon 13 rf) of the cmrorldetlon rct aad chrr.rrprovldct thatr ffifl.! .ff*nri#^ H"fl*Iffidff:E :ii *,,51: ffi,_e,cE-';tfiI- r, ;relffi, Y, kffitrllt:1#it:Tff"#-jt "trag rau or ord.naacertifd%fifi:lffi5tffi E"- irx*r a"trtr-.i-.:-I ffi.iffik;;rutr-q.igf ::'fl Hf*Hffi rffirihfi#iiEii'"nmlffixl.*.,.". .r"';L=-ffi SlH, .ffi {*rlli im'iiDsactical, cach r"culntrr,i;fitc*"r"r-i-i &r" *.n , aht?-Lg.g? 6: lslt P.E im-lFlg,? t?tD f=o sacb Cmn1esr.6-Couucll Dlrtrlc!., Th. ent'rtes rhat ar:_collfcd b,y ehie Srovigloa of thc;S;3rt=1u*P.":"irrig#y- rporntuca[; ;* -ctrrrncniiy -LG ^lnlaal Catrol Bordeviatidt Coulccios, _ Ctty (?ush Fletd)lvlarior comrrifoo -_ocairif - (u-anter Fleld)Eoard of Zonlrg Al4ralsHLatoric_ prcaeiyaiioa crmrt srloE mag Relatlonr comLaaim- ".ffiril [tr:*" oe t[c-eusruora-R1c]ruond counrypcrroonel aoard'Elaoning Comd.talonRlverfroot Dcvclopant Revleu EoartlTrcc Cmieeiqr lFr-tttE: :tuTffi #,,L1,#ffi il..H."B1i"*iiH,T"'i'fl r"H'#i3:f ffirtf"t#""#t or aly !9ad s1 sq'n{selo r}ra.Lr hrvc coqp r eEJ .o#, ff"TTli, ..*-!tlr. rffljffiurlElple dLstrrccs -"ra-L arelgacd to repneseEE r,.oEherrlre unrqlrrcEeuEed OtJtrfcr. all ordtuaacc! crcating thEsc boards rill be ancDdcd eslff:?:ffiI3 !I$ff#'rl.rd rennl eitci-tre r"rtril ?ca?r rtll bc ataggcred nrch tbat tbe board rl[,ofurtlElrtfor r lrr:ricurar di-+rlct H*;E-.ilil .-.- or rhacomlasioDar etecrGd-r-oi ;hrl-ei!r=rd: -- -' Tclms for board_lcabqre be er!.lr1_ishsd cueh thit thsveqrl re on irarch. .11 _1'- . h" -iep-ir-"erifi;+fiil tlil" o!fiIcrccted cornr.ssiocers mrrrri-barE _tui irrgt go ara],s tofrrT*ffro"l1eE.ereornanc;t"-rI,or- [ri aritirlt to tshe Es offtcio ueabcn_frrq Ebe Cce{eslqr rrould be eSpotntedro the Avi-atloo comfsffia-iiusn eteldl , thc coacrrl P.BrG *t?-79? 6!1$i.r F.EI nn*fi-1g? t?|ta Aviat'roa &mals*or_(Iruiel -rrc,dt, lLc xrgnrrta-itcbuoudcilnty p.blrc r.uarry. ""d Ei;-p-il"rrng c<6tectoo. rtasenonrbers wculd bc* aon_notgE _tfierg, ana__mrfa be:HiiiffE1o?i"#ff;Hil8" -"urfren_r,nE" the o Th're ulll bc no u= lt.it:.*ts&11ehed for rneubers ofr,he nartous b"i;ds; "uur&iir;;"d corulegl,ons.! Tbere,mrat be a Ealent ban* fgrn rncrudad r.a *re agandaboort- ia order toi'en-r.qdr."td;i'to-b" consldcrad forappolatment to aucb a b".r4-ffi,fgslqr, ii_air-fforrry.t ongoiag ads u111 \ e.raqc{ ls tho drlly n urp.rrcrs forsuboiriion of talec.e -b."h-?o;r-.* t lppoJ'ntnet'e to t4!"- boardr and e*-eel0nr rr.11 beeocoqrltahed b,y lprlt -3t-;d;6 .** tFmiJtt,ro or'her -rfiaa 'scct3.-oa 13 (El, boards ,'lll bc m.dc br."ib""i;G;;;j'"i I31'*,:: qurcklv * il."iir.' ffi;; E fr' .r,a Auguotr Borpltal AuthorltvAuguer a Eoui i ng-ai-d=i[I.HSiETEE'F+"+iiffi .*r ffiT,;Hflii!*,,.,tNrgr.rst. gorr authoifty *Hq of Directois-"i'atctmd couo6l, publlc FaeltlrlecE""J 3l ;::iH.DEBoard of tax ASgaesorgC--al tlrttrortti-----Collceuo eutboiltvDelnrEoaat CffG:DDoralt ffi,il cer,oard lD0ryIl8r DIDICI: P.U/6 Irone. EE-t?-Lg? 6:1*tr P.U !fF1?-r997 t?tts llElnllElt:t3I tVe IrcrltECI fpprove polioy li aat P.9E'tE ouE beroin. I!P-s lRE rvrlreBra ns IEFOErf,rlre lf,lourrs!-- -- t/n ls7 ?IT}ilCB: OqArIEIEE Irr.& ACIIOHT TUTf,. P.G;P.6 8,.-17-l''? 6:16111 ,^l - PRoYrgIOlIS OF COIT8OITIDATIOI{ BfLtr section 13 (f) of the consolidation bill provides that:rExcepr as provideit uy this Act.or piorrlrit"d by tf,'llenerar lawsof this state, the uenbership 6i---"rr. .boards, conmissions,cotnrnittees, paners, authorities t. "ttr"ilntities appointed by theBoard of cornni.ssioners of nicrrnonJ--county o" -trr"- governingauthority of the City of Augrusta . snlff be increased bycreating -tvo new nenb6rs for each who shal1 be ,""orr"rrded by theRichuond county- Deregation-in ah; ;;;";;i -A-ssenbly of Georgia andappoi-nted by- Erre coinisEion-council "=t"rrr=n.a by this Act inaccordance with the exis!..t g laws "i ".al""nces for t-he appointuentof neubers to such entiti6s . the Conmission_Council shalIidentify those iga-rcr.s, p-irr"rr, authorili.L, or other entities theuenbership of which id riot ""ilp5i1"4- "f ;;.sons who reside in eachconmission-councii.l District arid snau-prilor" a plan for each suchboard, comnissi-on, or "ntily to exp"n&-oi contract the number ofmenbers thereof so that "=' "oor, --i-s-';;;tic-ar ,- -"""i' Jrr"n entityshall consist of one nemleilro, "a"h ci"ils.ion-council District.tl EXIIIIIIES COVENED The f ollowing Boards, connissJ.ons, coyrrnittees, panels,authorities and enfities or'nichnonJ-c""iiv wrrictr -"i.-lo.rered bythe foregoing provisior, of th" "orr""r:.a"iion bill: 1. IDVTSORY BOEND FOR TEE DTEEDVIIIEIEED2- lrrr{lL cotERor. lDvr8ony EoanD --trcrnono eourtry3. tvleTrox Cot{UrssIOI _ CrTy iiUsr rrErrD)t. rvxarrotr coto{rssror _^earcERii-iiaurm rrErrD)5 - aEE rucusra-nrcE{o,'D comrt-ioino oF zo,rtrc rppEi[L'6' EEE ltrcugrl-RrcEilotYD comrry' BErurrrrqrrrolf-cr.Eiart' cor{uut rw coroussior 7 ' aEE lucusTl-nrcEuotlD coullrY cotryEtmroll axD vrsrronaBURETU8. TEE RrCE}iOND COUI|IY DATIGEROU8 DOS CONAROL BOAND9, rrSTORrc pREsERVArroN cororrsirou - crly oF tucuarAlo- Eraronrc pRESEnVrSrott eolotrsgroi _ BrcEuouD COEUTY11. Ewilr BElalroxa L-ororrgsrox12' ffi;#H"$"rnusriis -oi rrs Aucuslr-Brc,,orD couu',13. PERAOI'ITE& Eoenr1t. PlAtrlltuq. corocsbror15. BrvERynom -DEvEtopriEttr nEtTIE, BOea,D16. TnEE coart6gj6ft EII'II8IE8 COVERED 1. NDI7ISORT BO-END trOR TEE DISADVIIIIIIGED a. Creation. unknown at this tirne. Listed in cornpilation of alltrcommissions, Authori.ties and Appointments', of-ti1i-or irrgr=t". rninvestigating this board, ue wei6 only able to locit" .-roay cal1edlTtt. . !{1yor's cornmittee .f.or. t!. -hploynent of peopre withoisabitities"- we assune it is trre sinl-entiiy. b. Stateuent of purpose. Unknown at this tine. c. Appointnents. lhe list referenced above states that tlrere are to. be 17 members of this Board. d. Menbership. The folrowing _is a list of tbe nembers of theuayor's conmittee for the Euplolment of neople wilrtJi"abllitiesand rheir respective terms of ottice and aisfiici;;-- -- NAITE Doyle StewartEvelyn EthridgeKaren Eoward Don l{etzJean TrenteseauGloria IrelandCharlene SizeuoreLarry lIcCordLouise Skalkol{ike CoxPhyliss CalhounBill Aunerson Ed Catchings TER}I .OF OFFTCE N/A* ) N/A N/A N/A N/A NIA N/A N/A N/A N/A N/A N/A N/a prsTRrcT 2 CoI. Co.N. Aug. 2 3 2Col. Co. 3CoI. Co. 7 7 1 we rrave rreen unabre ?hus far to loeate anyone with thisinformation. rr witl be proviala uy ilili;"nt once we obtainit. 2. IIIIUAL COImROL IDVIEoRI BOInD - RICEttOttD COUtnry a.. Creation Unknown at this tine. b. Statement of Purpose. The purpose of this board is to discussrecommendations to benefit the health of animals. This board alsois to help with renovations to the aninal shelter. c. Appointnents. Unknown at this tirne. d. Irtenbership. The following is a list of the members of theRichnond county Animal Control Advisory Board and their respectiveterrus of offi.ce and districts: NAII!E Dr. cary l{i1kesMary l{alkerElf,riede B. BaggsDr. Lanar T. WalkerCarollm Ann Marks TERU OF OFFICE N/A N/A N/A N/A N/A DISTRICT 3. CrTy IVIAETOX eql}tr88roll (Bg8I prEr.D' a. Creation. This Conn'ission i.s created pursuant to the City Codeof Augrusta, section 2-188, uhich states that rthere shall be aboard consisting. of seven (7't rnembers to be known as the cityaviation contmiEsion. . b. Statement of Purpose. ' Under Code section 2-193, the aviation connission isto, among otlrer things, trtake charge of all airfields nou orherafter owned by the cltyr...tr, 1 3 4 5 7 The mission of the city Aviation conmission isstated to be to provide an attractive, ali-weather airp-it faciliiythat meets the needs of the-lrav-eli-ng.public. Th:'-continui;;developuent of both afrside and landside-iif,rastructure will ""="iElhat busi-ness, leisure and general aviation needs arte met wi.th nolocal tax. ,inpact. Responsil1e _fiscar. pranning ""a "ppropriaCepolicy guidance by the Aviation conrnission,iri-pto"ia"'for thoseneeds well into the twenty-first century. c. Appointnents. aviarion"o,,i.=3i::':i:n.:"#$":Hi:J"?-11iJoi"rr:r#?ff =.3;seven- (7) years. rn case of a vacancy, -an appoi-nturent is to b;nade for the remainder of that memberrj'tern. d. Menbership. The following is a list of the uembers of theAviation commission for Bush FieLd and their r"=p""ti."" terms ofoffice and districts: NAIIE George A. Sancken, Jr.Frank Dermis, Jr.Charles B. PresleyLesis A. Nerrman Edward B. SkinnerBernard SilversteinW.P. llaysonDr. I.E. l{ashingtonReverend C.S. Haniltoni 1tI.;.,.-. \\- -/ TERIT{ OF OFFICE &rp. LlL2/egExp. LlL2leeExp, 2OOOExp. 1/L5/2oooExp. 2OO2Exp. 2003Exp. tllslgTErqr. L997(ex offl.cio) DISTRTCT 3 7 3 3..3 3 3 2 1 l- cEltERlr. evrAsror coEEggror (DerrEr, rrEr.D) a. Creation. This connission is created by city code section 2-.196-1, which states that rthere sharl be a uoara corr=i=tirrg ofseven (7, uembers to be known as the General A,vlation comrni.ssion- rt 5 b. Statement of Purpose. This Conmission is to "take charge of Daniel Field and all other propefty incidental to the operation of Daniel Field owned by the city, . . . rl Accordj-ng to its nission statement, this Courrnissionis to coordinate with the Federal Aviation Adninistration, the Georgia Department of Transportation and Augusta-Richrnond County inthe areas of safety, Federal and State grants, leases, revenue andall justifiable inprovenents to the airport. c. Appointnents. The initial appointments to this co'nmission were tobe staggered from one to seven years, then all for seven years. AlL appointments are to be made by the Mayor, and any vacancy is tobe filled by appointment for the renainder of the term. Membersshould be residents of the county who have at least 10 years' business experience and have manifested some interest in the advancement of aviation. Sec. 2-L96.2; 2-L96.5. The Mayor is anex officio nember, and aI1 rnembers serve without cornpensation.Sec. 2-196.3. d. Membership. The following is a list of the members of theAviation Comrnission for Daniel Field and their respective terus ofoffice and districts: NAIITE TERU OT OFFICE DTSTRICT Richard Burton IxIr. LlL4l97 3 Frank Christian, Jr. E:<p. ,,lLl98 3Rlchard IsdeLl E:qr. LlL4l20O2 1 Robert l{oore Exp. L|L4|?OOO 3Irlarcie Wilbelui E:A. LlL4l99 7Larry E. Sconyers (llayor is ex:officio nember) Lee Beard (as City/County rep.) i. , -. vAcArr VACANT VACANT 6. 8EE IUGUSAA-BICEilOITD COUNAY EEAI'trIPICAIIOX-CLEEITcoutfintlII cototIsSlor{ a. creation. fhis Commission is created pursuant to RichmondCounty Code Part II, Article III, Divislon 2. Section 2.zg.Lreads trThere is hereby created the Augusta-Richnond CountyBeautificati.on-Clean Connunity Conmission. r b, Stateuent of Purpose. The purpose of this Connission i,s to promote publicinterest in the general improvement of the environment of Augusta- Rictrmond County by various means. c. Appointments. This Commission is to consist of no more thantwenty-four meubers, twelve of whom are to be appointed by the CityCouncil and twelve of whon are to be appointed by the Board oiConmissioners. Ex-officio nernbers are to include the Mayor of theCity of Augrusta, the Chairuan of the Richnond County Board ofCornmissioners and the President of the Chamber of Cbmrusr:qe ofGreater Augusta. d. lIenbership. The following is a llst of the Demhers of the.lugusta-Richmond County Beautiflcation-Cledn Conmunity Coqnissionand their respective terus of, office and districts: NAI{E Vernon ZinnermanJay KatzVicki ilohnsonJean W. Rogers iloseph MooreCatby Lynn B1ack Fred Kennedy Gregory S. llasseyI{illian M. Mitche1l,Nelson Ramsboth:nJoyce Stallings-Down Pane1a P. Tucker TEEU Or OFTICE Exp. May, 1996Exp. ilune, 1998Exp. ilu1y, L997Exp. July, L997 E:cp. May, 1996 E:'rp. llay, .1998 E:rp. May, 1998 E:<p. May, 1998Jr. Exp. May, 1998Exp. May, 1998Exp. uay, 1998Exp. !16y, 1998 DTSTRICT 2 2 3 7 3 3 7 7 7I 4 G1enda Harrison Randy CanalItlagnolia DonahueJanes Halpin Rob WatsonPaul FredrickJohn Polonus NAII{E Carolyn Usry Exp. May, 1996Exp. May, 1998Exp. tay, 1998E:ql. llay, 1998Exp. May, L999Exp. Uay, 1998Exp. May, 1999 7. AUGUaTA-RISEI{OIrD CoIINTY cotwEttIlox ttID VIgIfORa BUREaU a. Creation. This Bureau i1 .cr-eat9a rv virtue of Rj.chmond county999e, Part rr,_ chapter rr, Article xrr. section z-raiEtates thatnThere is hereby created the Augusta-Richnond. county Convention andVisitors Bureau.tl b. Statement of purpose. The.purposes of the Bureau incrude providing for theencouragenent, soricitation, promotion, procurement and s-ervicingof conventions, conferences, seninars', -speciai -""""i=, and thedevelopment of tourj-sn through the ittfaction "i--"i!itors toAugnrsta and Rlchnond County. c. Appointnents. The Bureau is to be conp6sed of seven membersappointed as follows: one representiig the city council ofAugrusta; one fron.!}," lyg"sta port-Authority; two from the Board ofconmissioners (with diiferent teras oi-ihriceD -"".-'from thecoliseum Authority; one from.t],: c-orjia chaptei'oi--it" GeorgiaHospitality and Travel Association; iria-one from the chamber ofConherce. d. llenbership. The folloving is a list of theAugrusta-Richmond county convention and visitorirespective terms of ofiice and districts: 7 3 7 3N. Aug. 3 1 DTSTRICT 3 menbers of theBureau and their TERM OF OFFICE Exp. L2195 Lee Neel Exp. 12196llarrell Tiller Exp. 12195Pat Blanchard Exp. L2196ltichael Jones Exp. L2195Willian Calhoun Exp. L2197J. Pat Tiunernan Exp. L2/96David Jones (ex officio) NA!,TE Eleanore B. ShepherdLinda Workman BraggLynn Brown 8. RICEilOITD COUTIY DAITGEROUS DOG COISTROI. BOARD d. Creation. This board is created pursuant to the Rj.chmondCounty Code, Part II, Sec. 4-4, which states that trthere is herebycreated an animal control board...rr b. Statement of Purpose. The purpose of this board is to rrconduct hearings asreguired by O.C.G.A. S 4-g-ZC. " Sec. 4-4. c. Appointnents. This board ls to consist of three (3) members forinitlal terns of one, two and three years and thereafter terns ofthree years. The Code section does not state who is to make theseappointnents. It does designate the director of aniual control asthe ttdog control offi.cero for the county pggsuant to the statersdangerous dog control act. Sec. 4-4(a). d. ltenbership. The following is a list of the nernbers of theRichnond County Dangerous Dog Control Board and their respectiveterms of office and districts: TERU OF OFFTCE N/A N/A N/A 3 3 3 3 3 3Colunbia Co. DTSTR.ICT 7 8 7 10 9' CITY Of AUCUSIA, GEORGfI EISIORIC PBE8ERVITfOII COUt{IggfOtt a. Creation. -TEs "orrir=ion is created pursuant to Augusta Cityordinance No. 5548, which states, in relevant part, that rthere ishereby created a co'n-ission whose title shail ne rThe eitt ;iAugrusta, Georgia Historic preservation connissio". . . .;-- b. Stateuent of purpose.' unirornp=o."aoIlir'."If 3'r],"-?t""*:":'ffi'"1.#*"1:#";:*:?1."?1"iof praces, districts, buirdings,. structures, otiecii, - ianascap-features and works of art having a historicJi, -Z"rtural orarchitectural interest or value c. Appointments. theMayorand"JJ."t,l?iiJel"H;r"?n:H:'iiiii$;:TilffS"ilof tle city of Augusta' Nominations are to be solicited from theBoard of Trrrstees of Hi.storic Augrusta, rnc., fron at-rargerecommendations by the corumunity. uenbers serve three (3) yeirterrns. d. Menbership. The following is a 1ist CfHistoric preservation connislion for ttte cify.respective terms of office and districts: TERIT{ OF OFFTCE the members of theof Augusta and their DrsTRrerNAIIIE carl Drennon Exp. 4lS/94PauI Gonzalez Exp. 4lS/94Brian Hatteraan Exi. 3'l:.6194Addie Powel1 Exir. 3'lt6'lg4lo:=_Snellings Exp.3-lL6-lssPat Blanchard Exp. 3'lL6'tgsIsaac Johnson Exp. 3lL6-/95Phillip l{aring (ex of f icio) - Ex officio (formerly held 6y Ctrristie Attarray) 3 3 4 2 3 3 1 5 11 10. IEE ETSTORTC PRBSEnVIAION COUtrrSSror oF nrcEr,rotrD corru,:rr,GEOBGTA a. creation. This conmission is created by virtue of county code11+ rrr chapter rr, Articre xrrr. sec€ion z-2o3 states thatrThere is hereby created e Cornmission whose title sha1l be ,TheHistoric Preservation cornmission of Richnond county, Georgi3r." b. Statement of purpose. unirormp"o""uIl5%:1n"i""""1"*"rr""',ffi1="?"?oi=&""";=.:*'"t?:":enhancenent, perpetuation ald ,:a of ptices, distridts, sitei,.buildings, structuresr-objects, landsca-pe features, ana works ofart havilg a special historical, culturdl or esthetic interest orvaIue, in accordance with the provisions of this article.ISection 2-201. c. Appointuents. The connission is to consist of five members -appointed by the Board of conmi.ssioners of Richmond co""iylMenbers nust be residents of the county and have demonstrated aninterest, experience or education ft the area of hi;a;d;architecture or Preservation of historic resources. ff po..iUi!,at reast three (3) nenbers should.be professionars in aicrria;il;;;architectural _- history, planningi arc[aeorogy- -or- relateddisciprines. Menbers ierve-three tjt year ierns -"'"a ,"y not servenore than two (2) consecutive terms. - rnitial appointlnents uerestaggered. trrembers nqy be reiubursed for expenles but do notreceive a salary. (This cornrnission has not bein ""rylctive forthe past three (3) years). d. Menbership. The folloning is a list of the members of theHistoric preservation conuilsion and theli ;=p";fi; terms ofoffice: NAII{E I{illian DozierJames CarterA1 Cheathan TER}I OF OFFTCE Exp. L2/3]-/9LErrp. L2l3L/92Exp. L2l3tl92 DTSTRICT 6 3 3 L2 Thomas RobertsonEric Montgonery Exp. L2l3L/e3Exp. t2/3L193 11. XUt{Atr RELASIOXS COUUI8SION a. Creation. The Human Relations Conmission is created pursuantto Richmond County Code, Part If, Article VII and the Code of theCity of Augrusta, Chapter II, Division 9. Section 2-s3 of the Rj.chmond County Code states that rrThere is hereby created a HumanRelations Conmission for the County of Richnond, hereinafterreferred to as the Comrnission. tl Section 2-2Lo of the City Codestates that rtThere is hereby created a Hrrman Relations Commissionfor the City of Augusta and for the County of Richrnond. rl Statement of Purpose. The purpose of the Connission includes studyingproblens of group relationships and promoting amicable relationiarnoDg racial and cultural groups and eliminating whatever sourcesof interracial friction nay exist. c. Appointnents. Section 2-54 of the Richnond County Code providesthat the Comrnission is to be composed of eight members, four whiteand four black. Bhe Richrnond County Coded does not state who isto appoint tlrese nenbers. The terns of office (after lnitialstaggering) are to be four (4) years Section 2-2Lt of the City Code states that theconnission sha1l be conposed of sixteen memhers, eight white andeight black. rt also states that the Mayor of the city is toappoint four white and four black nembers, and that the Bbard ofConnissioners of the County is to appoint four black and four whiteuembers. The tern for members is three (3) years. sec. 2-2].2. . d. ltenbership. The followinq is a list of the nembers of the llumanRerations coumission and their respective terms of office: 13 NAI{E TERI.i OF OFFTCE Willian R. Coleman, IfI gxp. Ll. lz/g4Fredericka Flynt Exp. LL/2194 Hawthorne I. Lee, Sr. Exp. lLl2l94 Joseph C. Goudy Exp. l1l2/95 Nadine Horne Exp. Ltl2/96Addie Powell E:rp. lL/2196Sharon Childs CaIdweII E4p. LL/2197 Fred A. Cheek Exp. LLl2l97 DISTRICT L2. AEE BOARD OF ERU8AEBS OF rf,E AUGUSIA-BICEUOIID COIIIIITY PUELIC LIBRIN,Y a. Creation. This Board is created by the Richrnond County Code,Part II, Articl,e IV, Sec. 2-4O, which states that the governing body for the Augnrsta-Richrnond County Public Library shal1 be aboard of trustees. b. Statement of Purpose. lhe purpose of the Augusta-Richnond County PublicLibrary is to offer a fuII program of library service to allcitizens of Richmond County to meet their informational,educational and recreational needs. ;. c. Appointuents. The Board of Trustees is to be composed of tyelveueubers. One menber is the imrnediate past President of the Boardof Trustees, one is appointed by the City Council, and ten areappointed by the Board of Connissioners of the County as follows: 1. two frou the board of trustees of the young Men's Lj.brary Assocation trust fund;2. one from the board of coumissioners ofRichnond County;3. two from the Friends of the Augusta Libraryi4. two frou the Young Menrs Library Association;5. one from the educational conmunity (staff orfaculty of Augusta Co11ege, UCG or paineCollege) ; 7 3 3 3 3 2 4 6 L4 6. one from the business conmunity; and7. one at large The tErns of office for members of this Board arethree (3) years, linited to two (21 successive terms. d. Uembership. The following i.s a list of the nembers of theLibrary Board of Trustees and their respective terns of office anddistricts: NA},IE Dr. Mary-Kathleen BlanchardJuanita Burney-HuntClarice DukesMelvin FordDr. Laura Ann crady!tr. A. K. HasanDr. James HudsonMs. Nancy HunterUrs. B. J. LesterWiLlie lttays, IrIJohn ![ullinsIitrs. Dtillie l{. Parker Stephen Shepard Samuel E. Tyson, Jr. TERIIT OF OFFICE Exp. 1998Exp. 1995 ExP. 1998Exp. L996E:q. 1998Exp. L997Exp, 1995Exp. 1997Exp.1998Exp. L996Exp. 1998Exp. L99?Exp. 1996Exp. 1998 DISTRICT 8 6 3 5 3 1 3 3 3 1 3 2 3 1 13. PENAOUIrBIJ BOERI) a. Creation. This Board is created pursuant to Richnond Countycode, Part rr, chapter 13. section 13-18 provides that: rrThere i-3hereby established by the governing.authoiity of Richmond county aPersonnel Board composed of five citizens oi the county of knowninterest in the iTprovenent of.public adninistration uv inpartiiiselection of qualified and efficient personnel. b. Statement of purpose. The purpose of the Personnel Board is to rrrepresentthe interest of the pubric in the improvement of personneradninj-stration and the selection of guatitied personnel., 15 Section 13-20. c. Apnointrnents. The five members of the Personnel Board are to beappointed by the governing authority of the county. Irlernhers shouldhave demonstrated interest in the purpose of the board as statedabove. Teras are for fi-ve (5) years. Hernlrers cannot have heldpolitical office or have been a salaried employee of the countyduring the 12 months preceding his appointrnent. d. uenhership. The following is a list of the menbers of theRichrnond County Personnel Board and their respective terus ofoffice and district: NN,tE Brian J. trtulherinCharles McCannCaroli.ne ltitchell Ohren Crickenberger VACA}TT TER}IS OF OFFICE 6lL4/e4 - 2/281e7 7 /2/eL - 2l28le66/L4/e4 - 2128/e7slL6les - 2128/20oo DISTRICT 1'. AI'GUSBA.RICEIIOITD COI'IT:TI PI.AITNIXG COUI{IssION a. Creation. ,. This Commission is created pursuant to RichmondCoulty Code, Part II, Article fff, Division l and City of Aug:ustaordinance No. 5156. section 2-25 of the Rlchrnond county codeprovides that- nThere is hereby created a joint city-county pGnning conmission with the nabership, powers and duties as set forthherein. The conmission created herein shalr be known as therAugrusta-Richmond County Planning Conmissionn. b. Stateuent of Purpose. The purpose of the Coqmission is to make careful andcomprehensive surveys and studies of existing conditions andprobabre future developnents and to prepare such prans forphysical, social and economic growth as wirr best promote pubrichealth, safety, morals, conveni-ence, prosperity or the gLneralwelfare as well as efficiency and economy in the developmenL in the 7 1 4 '7 15 City of Augnrsta and Richnond County. c. Appointuents.' This Comnission has ten members, four of whom wereappointed by the City of Augusta (and must be city residents) andfour of whon were appointed by the Board of Comurissioners of Richmond County (and must be county residents). After initialstaggering, terms are for four (4) years. The l.Iayor of the City ofAugusta or his representative from the City Council, and the Chairrnan of the Board of Conmissioners of Richnond County, or hisrepresentative from the Board of Connissioners, are ex officio members of this Cornrnission, with voting power. Sec. 2-26. d. lr[enbership. The folloving is a list of the members of the Augusta-Richmond County Planning Conqission and their respectiveterms of office and districts: NA!{E Jimny Williaurson Ed DickersonRev. C. S. Hamilton Bunnie PurvisDan. P. Matheny Dennis WilliansThelna MackFrank Knapp, III TERII' OF OFTICE DTSTRICT Exp. L997Exp. 1998Exp. 19993xp. Feb, 1996 7 -Exp. 1995 3Exp. 1995 (open) New York. IExp. L997 2Exi. 1998 ' s 8- 3 1 Rep. of Mayor (Margaret Arnstrong)Exp. L995 1Rep. of County (Freddie Handy) Exp. 1995 2 15. nIVERFROIT!! DETELOPIiEXI RBTIEII BOAND. a. Creation. This board uas created by the City to overseedeveropment in the PDR (Planned Developnent Riverfront) zone. Adiscussion of this Board is found in Section 25-A of ttre Augusta-Richmond County Cornprehensive Zoning Ordinance. L7 b. Statement of PurPose' The purpose of the Board is to review plans fordevelopment within the PDR zone and uake recommendations to thePlanning Conmission for proposed developrnents. c. Appointnents. All nenbers of this Board are appointed by the CityCouncil and are to be selected as follors: i. One member of City Council;ii. One member of Planning Coramission fron those rnenbers appointed by city Council iiii. one member of the Augusta Port Authority;iv. One menber of the Executive Committee ofHi.storic Augtusta; There are also to be three ex officio nembers: theExecutive Director of the Augusta-Richnond County PlanningConrnission; the Director of the Mayor,s Office of EconoroicDevelopment; and the City Engineer. ltembers are to serve withoutpay and, except for the ex officio resident members, to serve aterm coinciding with their term on the body from which they areappointed. d. Mernbership. ? The following is a list of the members of theRj.verfront Development Review Board and their respective terms ofoffice and districts: v.vi. NA!,TE Charles A. DeVaneyFrank Knapp, IIILoui.s BatteyNick Diekinson VACAMT One menber of Augusta Tomorrow; and Tr.ro residents of the City of Augusta. TER!,T OF OFFICE DISTRTCT Exp. L2/3tle7 3Exp.4/Lle4 sExp.AllleL 7Exp. 4/]-194 3 18 16. BIgE{OID COSIITY IREE CO!{uI88ION a. Creation This Commission is created pursuant to the RichmondCounty Code, Part fI, Chapter 16.3. Sectj.on 16.3-3 states thatrThere is hereby created a Richnond County Tree Connission .,r b. Statement of Purpose. The purpose of the Cornmission is to 'rDef ineproblems, suggest solutions, and provide support; review anyappeals or variances and recornrnend acceptance or rejection to theAdninistrator; annually review the illustrated guide toinplementing the Richnond County Tree Ordinance (fco) and update itas needed; and review petitions for landmark trees. It Section15.3-3. c. Appointments. The Conmission is to consist of eight members, a1lof whom are appointed by the Richmond County Board of Conmissionersfor three (3) year terms (after initial staggering of terns). d. Menbership. The following is a list of the members of theRichmond County Tree Commi.ssion and their respective terms ofoffice and districts z o NA}IE Cathy B1ackJackie BlanchardSld l{ullinsAl Cheathan Tex Mar<uellBiIl Franke Roger DavisRoy Slnpkins TERM OF OFFICE Exp. 4126195Exp.4l26le5Exp.4l26leGExp.4l2l6le6 Exp.4/26197Exp.4l26l97Exp.4/26198 Exp.4126l98 DISTRICT Co.Col. 7I 3 7 3 7 7 19 EIIIIIIE8 TOI COVERED 1. lucuSre EodPrte& ao,?rEoRrtr This authority is exempt because it isto loca} act (the Hospital Authorities Law at Ga.et seq. ) Its nembers are in the process of beingtime. created pursuant Laws 1964, p. 499appointed at this it is created by statetheir districts are as DTSTRICT 1" fu-ryg,^b b" *;a-tt*o ott'tu TLoet2 qYt-"b4 OF fTLu/n.qf 1 3 3 5 1 2ltason, GA 1o IUGU8TA EOUSII{G ATTEEORITY This authorityIaw. Its nembers, theirfollows: NAI{E T. Al1en Childs, JE.Sidney SeidenbergAlberta Jasper James E. Carter, IIfJackson K. I{idener, Jr. is exempt becauseterms of office and TER!,T OF OFFICE Exp. L2l20le7Exp. L2l20l2OOOExp. L2l2al98Exp. 12l20l99Exp. 12120/96 3 3 2 3 3 3. AUGUSTA EOUSIXC BBA}BI'JTITIOU BOERD -AUGI'8rl, BESIDEIETTIJ CERE FACTLIAY TOB ITEE ELDERI.YAUTEORITY ? This body is exempt because it is created by state law(O.C.G.A. S 37-7-110). Its merubers, their terms of office andtheir districts are as follows: NAII{E TERM OF OFFICE DTSTRICT Ruth Crawford E:<p. L997Rick Toole Exp. L997 Reuer Brinson Exp. L997Jeanette Cummings E:cp. 1995 Torn Robertson Exp. 1995D;. Justine Washington Exp. 1995ifohn Fran( Exp. 1995 20 t. AucIrSllA POR![ AlrlIEonrtry Thls Authority is dxenpt because it is creatld by locaract (Ga: Laws tsss, p. 276L). rts nembers, their terms of officeand their districts are as follows: 5. EOERD OF DIRECTORS OF RICEUOTTD This board is exenpt because itcorporation. NAIITE Richard Too1e Ray ChadwickDr. Carl NechtmanStovall I{alker![rs. Jean P. DanielHenry DaggatJack BarberJohn P. Ti.nnerman!!rs. Virginie Fox This boardfts mernbers, theirfollows: NAII{E Janes It{. ThomasRichard DysonJaues M. Hinton, Jr.Aaron P. BattleCharles C. Stebbins, TERIT{ OF OFTICE Exp. 5lt7/98Exp.3/L7/98Exp.4l4leBExp.9/L9193Exp.4/6194Exp. 4/6195Exp. Ll7 /e6Exp.6/61e6Exp. L2/3L196 DTSTRICT 3 3 3 1 3 1 7 3 1 COI'ITTY PT'BI.TC FACII.IUES is a private, non-profit i3 created by state Iaw.their districts are as DISTRICT 6. BOERD O8 ELECTIO}I8 is exernpt because itterms of office and ?ERU OF OFFTCE Exp.3/3L/97Exp. 3l3tl998xp. 3l3tl97$cp.3/3lle7III Exp. 3l3l/e7 6 8 1 8 3 2a 7. BOARD OB EQUIIIISAIIOf, This board is exenpt because it is created by state 1aw(o.c.c.A. s 48-5-31r). rts members, their terms of office andtheir districts are as follows: NAUE Board #1: Alfred Rodd Ann Y. PendarvisEIIis B. Ramsey Rosena C. It{i.llerElaine D. WongBetty Ann ltcKinney Board #2: Christopher Cunninghan Diane C. GilliarnChristopher NaylorRicky E. snith![argaret E. BoardmanJordan L. wright Board #3: Janes W. GreenNancy E. Owens TERU OF OFTICE DIS?RfCT Exp. 1996 5Exp. 1995 7Exp. 1996 7Exp. L997 (alternate) 4Exp. 1998 (alternate) 7Exp. 1997 (alternate) 1 Exp. 1996 7Exp. 1996 7Exp. 1996 3Exp. 1998 (alternate) 5Exp. L997 (alternate) 7E:rp. 1998 (alternate) 5 Exp. 1996Exp. 1996 2' 6 4 A. BOEND OF EEIIJAE This board is exempt because(Ga: Laws 1931, p. 660). Its menrbers,their districts are as follows: ' NAI{E TERM oF oFFrcE Jerry Brigham Exp. L2l3tl95Kennth Echols Exp. LZl3Llg6Edward H. Snith, JE., DtD Exi. L2'l3L'lgG it is created by loca1their terms of office DTSTRTCT act and 7 7 7 22 Eugene HuntJohn C. 8e11, Jr. Ronald W. Bowers, DDSCheryl Newman, !.IDTerrence Cook, UDGerald W. Woods Frank M. Rumph, !,[D Exp. L2/3Lle6Exp. L2l3tl94Exp. L2l3tlegExp. L2/3t/e7Exp. L2/31,1978xp. L2l3tle7Exp. L2/3L198 5 3 3 7 3 3 4 A bill was recently passed regarding the nakeup of theBoard of Health. Senate BilI 783 provides that the Board will becomposed of the following members: 1. One member from the Augrusta-Rj.chmond CountyConmission-council appointed by such Commissj-onlCouncil;2. The president of the Richnond County Board ofEducatlon or his/her designee;3. One nember appointed by the Augusta-Rj-chnond CountyCoramission-Council from a list of three nominatedby the Richnond County Medical Society;4. One member appointed by the Augusta-Richmond CountyCoumission-Council from a list of three noroinatedby the Stoney lledical, Dental & PharnaeeuticalAssociation;5. One mernber appointed by the Augusta-Richmond CountyCommission-Council. from a list of three nominatedby the Augusta Dental Society;6. One member appointed by the Augusta-Rictrmond CountyCornmission-Council from a list of three noninatedby the Tenth District of the Georgia NursesAssociationr' and7. Five metnbers at large appointed by the Augusta-Richmond County Comnission-Council. Members of the Board as of February 1, 1996 are to serveout their terms of office, and then new appointuents are to be madeso that the requirements of the Bill are met as soon as possibre. The respective terms of office of appointees under the Bill are setout ln detail in the Bil1. . 9. BOARD OF ltx AggEgsoRs This board is exempt because it is created by 1ocal act.rts members, their terms of office and their districts are asfollows: 23 NAI{E Bert T. Thomas James B. NorrisErnie Bowman Donald H. Skinner,willian g. Lee IVTracy E. l{illians TER!{ OF OFFTCE Exp.4l24/e6Exp.4/24lee Exp.4l24196Exp. 4/24leeExp.4l24/97Exp.4l24/e7 TERU OF OFFTCE rxpired l! lt n ta DISTRICT it is created by localtheir terms of office DISTRICT Sr. 1I 8 6 7 5 3 1 5 3 5 1 5 10. ctttAl. AIxtEoRrlrI This authority is exempt becauseact (Ga. Laws 1989, p. 4750). fts menbers, and their districts are as foll-ows: NAII{E Thomas H. RobertsonRichard S. FoxJeanie C. AllenD. Ilugh Connolly Robert S. l0oodhurst, III 3 1 5 3 2 11. COt ISEIrl{ IUIEOnITI This authority is exemptact (Ga. Laws 1973, p. 3042). ftsand their districts are as follows: NAl{E Citv Appointees TERIT{ OF OFFICE W.C. Calhoun Exp. 3129197 Thouasina Ketch Exp. 3129197Dick Frank Exp. 8ll6le7I{rs. B.J. Blackwood Exp. 8lL6l97 Countv Appointees because,"it is creatednenbers, tlreir terms by localof office pIsTRrcT Henry IngranBonnie Ruben Jordan wright Exp. 31L997Exp. 3ll99eExp. 31L998 24 I{il1ian Ho1den, Jr. Exp. 31L997 Legistative Apoointeeg Ernie Bowuan Exp. 311998Joe L. Scott, Jr. Exp. 31L998 Owen Crickenberger Exp. 31L998Brian Hor.rard Exp. 31L998 L2. COTATRUCTION BOIRD OF IDinISAUEIT.|IS ATD APPEAIj8 This board is exempt because it is an internal board madeup of employees of Rj.chuond County. 13. CgRl BEGIOIIAL DErEI/OPUEIJT CEIIIER This board is exempt because it is created by state 1aw(O.C.G.A. S 50-8-32). Its nenbers are: Joyce BlevinsJohnnie BrownJacquelyn DecellPhillip Boatwright Hon. James BuckleyHon. Martin DolinCharles BraggRoderick CanpbellWillian EdwardsHenry arighan Roy Chalker Pete Brodieltarvin CollinsAlfred Connolly Horace Daniel Hon. Will.ian EvansIlon. Robert FieldsFrank GordyHon. Mark Greene. Lee Griffin George Grinaud Dona1d HaganDr. Alcye HawesHon. Sandy HersheyBetty llill I 5 7 1 25 James Hinton Gardner Hobbsceorge Hughesttr. F. Jenkins Bobby Johnson Hon. Donald Kent Hon. Robert Knox Herroan LodgeHon. Horace llathis Hon. Uike McConbsAlford llcKenzie Jesse Mitchell}falker Norman Jack Patrick Hon. Ed Ricketson Rosa RobertsRiley StarneyHon. Frank Thonas Gene TrotterHon. Dennis TrudeauJoe UsryHon. Ju1ian Veatch Charles WareHollis Winn NN.T3 TERU OF OFFICE James Kendrick 9lLsl92 - 6130197I{ilson Rice 8lL6le4 - 6130199 Louise Vallotton 7 lLLl95 - 613012000D. Hugh Connolly 9l.L5le2 - 6130196 James Hinton 7ll3l93 - 6130198 1s. DOrNtOrlt DtvEr.oPuElIE llx[EoRray 1a. DEP8. CEIITDREN EfD feXILI SEBVICEB BOARD This board is exempt because it is created by state Law (O.C.G.A. S 49-3-1). Its uenbers, their tefrs of off ice and theirdistricts are as follows: DTSTRICT 1 7 3 3 1 This authority is exempt because it is created by state 1aw (O.C.G.A. S 36-42-4). Its nenbers, their terus of office andtheir districts are as follows: 26 NAUE Willian Calhoun Hugh ConnollYH.!i. osteen Thomas Owens James HinesRobert KirbYEvita Paschall TERM OF OFFICE Exp. LolLglge Exp. 8l3le7 Exp. 813197Exp. 1'2lLBles ExP. Lol6leeExp. Lo/Lelge DISTRICT f 3 3 3 movedCol. Co. 6Col. Co. DISTRICT 1 3 3 5 16. EOggE BIIJ' 1Oo BECIOIIAL BOIRD Thisboardisexenptbecauseitiscreatedbystatelaw (House BilI lOOl: ^ its_gryfe'i= "otttist of appointees from Burke' l1cDuffie, Cotiiri", - Rictmond, hanuel, clascock, Jefferson' ;;;;;;';enrins, -iiti.f_"tto, i.,inco1n, t{arren and Wilkes County' The neub".= "pp"-itttlJfy iiEti"na County, their terns of office and their districts are as follows: NN{E TER!{ OF OFFICE James Kendrick ExP' 7196 LaVerne Gold E:r5l' 7198 U.,f. ShireY E'<1l' 7196 C. LeJeune Hickson ExP' 7196 L7 . rt,us'Rrrr, DEivEr.opuEilr A,tf,Eo*rrl ,r. d r"srateThis authority is exemPt because law (o.c.G.A. S ro-ez-li. Its nlnbers, their terms of office and theii districts are as follows: NAITIE TERI'! OF OFFICE DISTRICT Dtarshall Brown 4-25-89 - L2-L3-94 O*iytt" Grice 9-7-93 - 12-13-94 ialter HornsbY 5-2'89 - L2-L3-94 H. U. Osteen - 5-2-89 - L2-L3-94 Uarrell Tiller 12-14-90- 12-13-96 cirirfes O. !{a1ker 11-1-94 - L2-L3-96 VACA}{CY 3 7 4 3 3 7 27 v Thisauthorityisilxenptbecau-seitiscreat'e'dbylocalact (the nospitJie"tft"i:ities Law-at Ga' Laws 1964, p' 499 et seq') Its ueubers, thei.r terns oi oftic" and their districts are as folloss: 18. N,ICEITOTID COI'XTT EOSPITEL AIXSEOBIII NAI{E TERU OT OFFICE QuincY L. Robertson E:rp' L2l7ll96 ;:;:'Powell ExP' L2l3l.le9--ii.ii"-i.-giir"v, rr., uD Exp' \?13.\l-e7i'"i"=-wl srnith ,- ir. El(p' Lzl?Ll.?1- wifii", g. Johnson E'<p' L2l3\1.9-9 ;;i;;-r. Marks E:rp' L21.3-\1.?9 i""a"fpn n. Srnith, uD Exp' L2l3|1.9-9- il;;;-;. Danier Elrp. L?1.1\1.?2 a;;ta E. Matheis ExP' L2l3llee This council is exemPt becaus6 it corporation- Its members, their tetms of dislricts are as follows: NAI,TE TERI'T OF OFFICE 1998 L997 1998 1998 L997 L997 L997 1998 t997 1998 1998 L997 2A DIS.rRIET 2 8 3 8 7 7 3 3 3 19. SEEtlr iEvrEm BOenD lfhis board is exempt because it is an internal body of Augrrsta-nichnona-county, and-its members are employees' 20. gEUIOR CITIZENE COI'ITCII,'OP GREIIIER il'GU8lII AXD IIIEE CSNA' GEORGTA, IUC. is a nonProfit off ice and thei'r DIS.rRIET 7D. Douglas Barnard, Jr' E']4l't{irnbric BeasleY ExP' Peggy Bel.ger ExP' f,eiis u. Blackstone III ExP' !Irs. FloYd S. Bliven E>ql' Toumy aoyles E:A' svdnlv cirter, P.C. Exlt' t'ou"rl collins ExP. Caroline Cook E:Q. Charles A. DeVaneY E:ry' I.tagnolia Donahue ExP'paf, ritzgerald ExP' CoI. Co. 8 7 7 7 3I 7 3 7 3 .\t- r'- ; "'. George H. Foster Ellen Goldberg Reverend J.R. HatneYDr. Jaues !l' Hinton, Jr' Susan I{. UohrBrian J. t'tulherin, sr. John M. tttullins It[rs. JosePh J. Rogers Terry Sams Reveiend S.J- Shuford Ernestine H. ThomPsonDr. I.E. WashingEon tilrs. Solomon l{illiausItittie Pedraza NAII!E CareY trtartinEarI Rhodes Carmie Bryant Tbomas Perry Richard Muns TERU OF OFFICE 8l2le3 - 5l3tle68l2le3 - 5l3Lle66lL4le4 - 5l3Ll9s Ll4l95 - 5l3tl96 ).6lrle5 - 5l3Lle8 DISTRICT it is now inactive. it is created bY trocal Exp. 1998Exp. L997 Exp.1998 E)(p. 1998E:A. L997 E:<p. L997Exp. L997 Exp. L997 Exp. 1998Exp. 1998Exp. ]-997 E:.p. L997 Exp. 1998 N/A CoI. Co. ,71 1N. Aug. 7 3 7N, Aug. 7 3 2 2't 2L gEEB,Irr'8 uEBrr SIESEI,I nEqtEf BolnD This board is exemp! because it is created by lsca} act (ca. Laws 1982, p..263-9i L.gS.;, P. 5O7O)'--Its uembers' their tems if oCti"e and their distri'cts are as follows: 6 6I 2 7 22. salDlull lullEon,llI This authoritY is exenPt because 21. rBil[SPOBla:lIox lgEEoRIr:[ This authority is exeuPt beeause (ca. Lars 1970, P. 3208). 29 REGT,I,/TR MEETING COMMISSION CEA}IBER MARCE 2t,mt7 Augusta Richmond County Commission convened at2:00p.m., March 2l,2Ll7,thc Hm.Hardie Davis, Jr., Irdalor, presiding. PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.Williams, Hasan and Smith, members of Augusta Richmond County Commission. Mr. Mayor: Well, good afternoon, everybody. We are here to do the peoplc's business.Madsn Clerk -- The Clerk: Yes, sir. Mr- Mayor: --- they tell me it's the beginning of Spring and Daylight Savings Time is upon us and we're here to do good today. The Clerk: That's rigbt. Mr- Mayor: I think we've got our Sheriffin the audience. I want to acknowledge him [s1stoday. It's good to have SberiffRoundtree, good to have him here with us and -- The Clerk: That's a good omen. Mr. Mayor: --- well, we know we're going to be safe. The Clerk: That's rigbt. Mr. Mayor: -And we've got Col. Partain with him as well, okay very good. I think if Iwere to, you know thpysay everybody has a trvin I'm Morris McDoweli's rufas the gentleman who says you're in good hands with Allstate. Au right, Madam clerk. Tlre Clerk: Yes, sir, at this time n,e're going to ask Reverend Rick Sosbe He's goingprovide our invocation and divine interventio, on our behalf. He's the Pastor of tbe CturcU oiOur Redeemer Metropolitan Community Church. Please stand after which we'tt have our pledge of Allegiance led by our General Counsel. Tbe invocation was given by the Reverend Rick Sosbe, Senior pastor, Church of OurRedeemer Metropolitan Community Church. The Pledge of Allegiance to the Flag of tbe United States of America was recited. Mr- Mayor: Reverend Sosbe, we want to acknowledge you today. Thank you for beingour Cbaplain of the Day for your spiritual guidance and your-ciric baaeiship in this commuoit!not just your parishioners so tbank and may God bless you. Would you join me in thanking himtoday. (APPLAUSE) Item # d Mr. Sfu rnd lf,i; Frlnbm votc No Modon Prrcr &2. Mr. M. Williams: Point of Personal Privilegg Mr. Mayor. Mr. Mayor: The Chair recognizes the Commissioner fiom the 9a Starcyour inquiry. Mr. M. Williams: I want to apologize to the Neelys. I'm sorry you bad to sit tbrough all of this wbich should've been very simple to mebut I'm simple minded. I don't mind that. But we voted to let the clubs stay open until four in the morning's around here, untit four in the morning to eat food and they couldn't even let you have a wedding. I just want to apologizc. Mr. Mayor: Next item, Madam Clerk. IvIr. M. Williams: You're approved. You can go if you want to. The Clerk: ,6rpontrMENrs t/ 41. Motion to approve the appointment of Michael Thurman to the Eousing and Community Develop ment Department representing District 8. Mr. Guilfoyle: Motion to approve. Mr. Fennoy: Second. Mr. Mayor: We've got a motion and a second to approve. Mr. M. Williams: I don't think they pulled this. They can motion ten times if they want to, Mr. Mayor. I pulled the item, I'd like to address it. Mr. Mayor: I understand if you'lljust pause I'm going to recognize you, just pause. All right, a lot ofpassion in the room already. The Chair recognizes the Commissioner fiom the 9t. Mr. M. Williams: I have no problem with Mr. Thurman but here we are talking about nrles again and if he lives in that district I have no problem with him serving. But if we don't go by those ordinances or whatever then that's fine I just wanted to,I questiorld the tast time thiJite; came up I had the same question about it. I don't know what changed. That was my position asfar as appointing someone that lives in that district to represent thit district. Disfii;i8 and Mr. Thurman is totally different so bow every ya'll want to do it, it don't matter to me. Mr. Mayor: Well, the Chair recognizes the Commissioner from tbe 66. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor to Commissioner Williams'question in 1997 the Commission had tbe same concern about rvtrether individuals had to reside ;n inc district Item #r4 to be appointed to difrerent boards. Aod thc esmmissiea adoptod a policy that lim Wall was thc P,rnscl the city the C,ommission cotmset at that partisular-time.'He'was askcd di*tty byCommissioner Beard and Commissioner Moses fodi at the time about did a ftrson harre to residcin the district. And its position was that the Chart€r didn't say it necessarily iad o be. Itinferredthat and the answer absolutely was Do. As a result of that, the conmissiotin lggT.aopt a apolicy that a person say for instance had to be in this instanci let's just say that Mr. Ihurno.o liresin District I but he would be on the Housing Board as a ,eprisentative of District g. th;tdetermined that he didn't have to live there but he would be deemed to be a represeirtative ofDistrict 8 and they adopted it in 1997 and this Commission moving forward has aofchanged thosepolicies to my knowledge haven't found anything that changed thit the Commission deciied to dosomething different. Thank you, Mr. Mayor. Mr. Mayor: Thank you and so the question back to you the Commissioner from the 66 doyou have a document that references that thit addrcsses thai? Mr. Hasan: I do, Mr. Mayor, I have several. Mr. Mayor: All right, do you want to give everybody the same set of common facts? Mr. Hasan: well, I can read them. I don't have enough for everybody. - Mr- Mayor: Okay, all right I'm going to come back to you all again. Let's operate fromthe same set of common facts. It's everybody the same page you know has been my mantra forthe last month, the same set of facts, same set of frcts. ' Mr. Sias: It was in the last agenda time, Mr. lvlayor. - Mr. Mayor: Okay a lot of chaffer, a lot of chatter. We've still got business to affend to.The Chair recognizes the Commissioner from the ld. - Mr. Fennoy: Mr. Mayor, {uring 1y fourplus years on the Commission we have approvedthe appointments of people that live outsiie of tie district that the person that,s appointed Aem Pd 'j w-asnl1 a problem then. Even last week we approved people to various boards that were notlive in the district that represented them. So, if it *rso't . Uig irru.I don't ,r. *hy it should be abig issue now. - Mr Mayor: Okay, all right, so we've got a motion and a second to adopt this. We,re goingto let each and every one to detirmine for themselves the nature of this. Voting. Mr. D. Williams votes No. Mr. ll{. Williams abstains. Motion Passes 8-1-1. The Clerk: This takes us to Item number 43, Mr. Mayor. Mr. Mayor: All right, Madam Clerk. Item #14 Administrative Services Committee Meeting 6/12/2018 1:05 PM Commission District Appointments Department: Presenter:Commissioner Ben Hasan Caption:Discuss commission district appointments. (Requested by Commissioner Ben Hasan ) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 6/12/2018 1:05 PM Lank Bank Properties Department: Presenter:Commissioner Marion Williams Caption:Discuss properties owned by ARC Land Bank. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 512912018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES l. Approve a request from the Coroner's Office to replace two vehicles. Bid Item Item18-191. Action: Approved Motions f#:'" Motion rext Motion to Made By Seconded By Commissioner Commissioner Motion Result Passesapprove. Motion passes 4-0. D.*is Williams Mary Davis 2. Approve the request from the Richmond County Sheriffs Office for the purchase of one Property Room truck. Allan vigil Ford Bid l8-184. Motions X:jl" Motion Text Made By seconded By Motion'f YPe - ---- -r Result Motion to commissioner commissioneApprove approve. ::',lTl::lYl* ::*T'loner passes Motion passes 4_0. D.*is Williams Mary Davis 3. Approve the request for I - Recreation - Trees and Landscape Vehicle and I -Engineering - Maintenance Vehicle. Allan Vigil Ford Bid Item l8-186. Motions Approve Item Action: Approved Item Action: Approved Motion Text Made By Seconded By 4. Approve a request from the Utilities Department for two pickup trucks and one midsize SUV for Utilities-Engineering Division vehiiles. Allan Vigil Ford Bid Item l8-183 and Bid Item 18-1g4. Motion Type Motion to Approve approve. Motion Passes 4-0. Motions Motion Motion Textrype Motion to Approve approve. Motion Passes 4-0. Motion Result Commissioner Commissioner Dennis Williams Andrew Jefferson Passes Motion Result Item Action: Approved Item Action: Approved Made By Seconded By Commissioner Commissioner Mary Davis Dennis Williams Passes 5.Overview of information from HCD Director regarding S-year history of HUD allocations, expenditures and activity listings. (Requested by Commissioner Marion Williams) Motions f#:" Motion rext Made By Seconded By Motion Result Motion to approve holding a workshop on Commissior ^.. Commissioner Approve this item on June 19, -t:TTTt_11_"tt Dennis passes 20l g at l2:IlNoorr. Mary Davis wiiliams Motion Passes 4-0. 6. Motion to approve the minutes of the Administrative Services Committee held Item on May 8, 2018. Action: Approved Motions Motion Motion Textlype Motion to Approve approve. Motion Passes 4-0. Made By seconded By Motion Result Commissioner Commissioner Andrew Jefferson Dennis Williams Passes 7. Motion to reject Unsoticited Proposal: RFPUP 18-001 Strategic Sourcing, ItemExpense Reduction & change Management Advisory Services. Action: Approved Motions X:'I"II Motion Text Made By Seconded B-- MotionType rvrvrrvu !v^r lvr'tu., 'rty y Result Motion to approve ^ concurring with the commissioner commissionApprove -".:;;;'5 vYrL, L,E ::iiH:l:_""' ::-T'::l:ltt passes- -rr^ " ' - rejection. Mary Davis Dennis williams Motion Passes 4-0. 8. Update of RFP l8-300 Whitewater/Savannah River Design & Concept. Item "#::Tl;Motions Motion Motion Text Made By Seconded By Resultrype Motion to approve receiving this item as information and come A CommissionerApprove::*ilJ*l'.11,"*witha xr:tH"lJ,","' '-',ffiL Passes recommendation. Motion Passes 4-0. 9. Set up a committee to study rules and qualifications for being elected as an ltem official. (Requested by Commissioner Grady Smith) Action: Approved Motions Y:1", Motion Text Made Seconded MotionrYPe By By Result Unanimous consent is given to add this item to the agenda. Motions X:jl"" Motion Text Made By seconded By Motionrype vvlvusvs uJ Result Motion to approve Approve receiving this item Commissioner Commissioner as information. Mary Davis Andrew Jefferson Passes Administrative Services Committee Meeting 6/12/2018 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on May 29, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: July 24, 2018 General Primary and NP Runoff Budget Estimate ITEM TOTAL COST Poll Worker Salary 101-01-4111-51.12210 30,000 Cell Phones 101-01-4111-52.32112 1,125 Testing of Equipment 101-01-4111-52.39112 400 Custodial Pay 101-01-4111-52.39112 1,100 Advance Voting 101-01-4111-52.39112 13,600 Temporary Workers 101-01-4111-52.39112 16,000 Security 101-01-4111-52.39112 750 Election Night Workers and Delivery Crews 101-01-4111-52.39112 3,500 Building Rental 101-01-4111-52.24111 3,750 Truck Rental 101-01-4111-52.24219 1,800 Mileage 101-01-4110-52.35110 100 Miscellaneous Supplies 101-01-4111-53.11110 1,400 Printing – Absentee Ballots 101-01-4111-52.34110 1,500 Food 101-01-4111-53.13110 300 Board Pay 101-01-4110-52.11114 1,000 Advertising 101-01-4110-52.35110 100 Postage – Absentee/Poll Worker 101-01-4110-52.32120 1,500 TOTAL ESTIMATED COST 77,925 Administrative Services Committee Meeting 6/12/2018 1:05 PM Motion to approve costs for the July 24, 2018 Statewide General Primary Runoff Department:Board of Elections Presenter:Lynn Bailey Caption:Motion to approve the costs for the July 24, 2018 Statewide General Primary Runoff. Background:A state-wide general primary runoff in the Democratic and Republican parties will be held on July 24, 2018. Runoffs are not budgeted, but are noted in the Contingency Fund for planning purposes. Analysis:All polling locations in the City will be open. Advance Voting will be held over a three week period preceding the election and all sites will be open. The estimated cost for the runoff is $77,925 Financial Impact:$77,925 Alternatives:The Board of Elections 2018 budget will operate at a $77,925 deficit. Recommendation:Approve the motion Funds are Available in the Following Accounts: 101101110/6011145 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Page 1 of 1 RESOLUTION A RESOLUTION OF SUPPORT TO REVISE AUGUSTA, GEORGIA’S EEO POLICY STATEMENT WHEREAS, Augusta, Georgia’s Compliance Department – Equal Employment Opportunity Division recommends the revision of the current language of the Augusta, Georgia EEO Policy to include prohibiting gender stereotyping for August, Georgia employees; WHEREAS, the Augusta, Georgia EEO Policy states Augusta, Georgia as an Equal Opportunity Employer, that values and respects the diversity of our employees, directors, consultants, representatives, suppliers, vendors, customers, and communities; WHEREAS, the Augusta, Georgia EEO Policy prohibits discrimination and harassment of protected classes under Title VII of the Civil Rights Act of 1964; WHEREAS, the Augusta, Georgia EEO Policy provides equal employment opportunities regardless of race, color, religion, national origin, sex, age, disability, military service or status, veteran status, citizenship status, or any other characteristics protected by federal, state, or local law; WHEREAS, there is a need to expand the Augusta, Georgia EEO Policy so as to broaden the sex discrimination definition to include acts of gender stereotyping and to prohibit discrimination based upon gender, gender expression, gender identity, and sexual orientation; NOW, THEREFORE, THE COMMISSION OF AUGUSTA, GEORGIA HEREBY RESOLVES to support revisions to Augusta, Georgia’s EEO Policy so as to prohibit gender stereotyping for Augusta, Georgia employees in the areas of gender, gender expression, gender identity, and sexual orientation. THIS RESOLUTION supersedes any other previous resolutions, proclamations, or directives in conflict. THIS RESOLUTION shall take effect immediately and shall remain in effect until such time as the Commission rescinds it. Duly adopted this _____ day of ___________________, 2018. AUGUSTA, GEORGIA By: ___________________________ Hardie Davis, Jr. As its Mayor ATTEST: ______________________________ Lena J. Bonner, Clerk of Commission Administrative Services Committee Meeting 6/12/2018 1:05 PM Resolution of Support - EEO Policy Statment Department:Compliance Department - EEO Division Presenter:Kellie Irving Caption:Motion to approve Resolution of Support for the expansion of Augusta, Georgia's EEO Policy so as to prohibit discrimination based on gender, gender expression, gender identity, and sexual orientation. Background:The Administrative Services PPPM Subcommittee agreed to include additional inclusion language to the EEO Policy Statement of the Personnel Policies and Procedures Manual. The inclusion language will expand the existing EEO policy statement so as to prohibit discrimination based on gender, gender expression, gender identity, and sexual orientation. These additional four (4) protections are to be included in the permanent language of future EEO policies approved by the Commission. Analysis:In concert with federal and case law, there is a legal basis for local government regulation prohibiting gender stereotyping. Based on U.S. Supreme Court decisions,gender stereotyping such as sexual orientation and gender identity, although not explicitly listed as protected classes, are characteristics that can constitute sex discrimination and harassment. The EEOC interprets and enforces Title VII prohibition of sex discrimination as forbidding any employment discrimination based on gender identity or sexual orientation. Financial Impact:The revision of Augusta Georgia's EEO Policy to include the prohibitions of sex discrimination by further defining gender stereotyping is a statement of employment inclusion. Including the four (4) additional characteristics is a commitment to equal employment practices for all qualified applicants and employees. At this point, there is no financial impact for the adoption of the Resolution of Support to add additional characteristics to the current EEO Policy Statement. Future financial impacts - increasing awareness of prohibited acts of discrimination and providing clarification of gender stereotyping could reduce the risk of adverse findings of sex discrimination and harassment. Alternatives:Decline to approve the Resolution of support at this time. Recommendation:To approve the Resolution of Support to expand the current EEO Policy Statement to prohibit gender stereotyping with respect to gender, gender expression, gender identity, and sexual orientation. Funds are Available in the Following Accounts: There are no funds required to approve this Resolution of Support. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission DR A W N BY : CH E C K E D BY : RE V I S I O N S PR O J E C T NU M B E R MEMBERS OF THE AMERICAN INSTITUTE OF ARCHITECTS THIS DOCUMENT IS THE PROPERTY OF STUDIO 3 REPRODUCTION, COPYING OR OTHERWISE USE OF THIS DOCUMENT IS STRICTLY PROHIBITED AND ANY STUDIO 3 DESIGN GROUP,P.C. d e s i g n 1617 WALTON WAY AUGUSTA, GA 30904 studio g r o u p 20 1 7 1 6 PL O T DA T E : IS S U E DA T E : A6.1 RE Y N O L D S ST R E E T AU G U S T A RI C H M O N D CO U N T Y RE Y N O L D S ST R E E T PE D E S T R I A N BR I D G E LEGAL ACTION. INFRINGEMENT THEREUPON MAY BE SUBJECT TO DESIGN GROUP, P.C. THE UNAUTHORIZED AU G U S T A , GE O R G I A EX T E R I O R EL E V A T I O N S CO N S T R U C T I O N DO C U M E N T S COPYRIGHT 2007 JA M SD B CRANSTON ENGINEERING. MECHANICAL AND ELECTRICAL ENGINEERING AHA ENGINEERS CIVIL AND STRUCTURAL ENGINEERING PRECAST PANEL MODIFICATIONS TRC WORLDWIDE ENGINEERING, INC. 10 /27 /20 1 7 10 /27 /20 1 7 17 ' - 6 " MI N I M U M 10 ' - 8 " 10 ' - 8 " 18 ' - 4 " 7' - 0 " METAL COPING (TYP.) ALUMINUM STOREFRONT FRAMING W/ 1" INSULATED GLAZING FORMED METAL WALL PANELS - SEE SPECS. 6'-8" X 12'-6" ELECTRONIC SIGNAGE - SEE SPECS ALUMINUM BRACKET EXISTING TRAFFIC CONTROLSEXISTING CANOPY HIDDEN FOR CLARITY EXISTING CANOPY HIDDEN FOR CLARITY CAST STONE CAPING BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE COPING BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE CAST STONE 0' - 0" (138'-6") LEVEL ONE LEVEL FIVE LEVEL FOUR LEVEL SIX 56' - 8" 46' - 0" 35' - 4" LEVEL THREE 24' - 8" LEVEL TWO 14' - 0" F F F FD E 17 ' - 6 " MI N I M U M 18 ' - 4 " 7' - 0 " METAL COPING (TYP.) ALUMINUM STOREFRONT FRAMING W/ 1" INSULATED GLAZING FORMED METAL WALL PANELS - SEE SPECS. ALUMINUM BRACKET EXISTING TRAFFIC CONTROLSEXISTING CANOPY HIDDEN FOR CLARITY EXISTING CANOPY HIDDEN FOR CLARITY CAST STONE CAPING BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE COPING BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE CAST STONE 0' - 0" (138'-6") LEVEL ONE LEVEL FIVE LEVEL FOUR LEVEL SIX 56' - 8" 46' - 0" 35' - 4" LEVEL THREE 24' - 8" LEVEL TWO 14' - 0" F F F FD EG 18 ' - 4 " 7'- 0 " 4'-0"4'-0" 18 ' - 4 " 7' - 0 " METAL COPING (TYP.) ALUMINUM STOREFRONT FRAMING W/ 1" INSULATED GLAZING FORMED METAL WALL PANELS - SEE SPECS. ALUMINUM BRACKET EXISTING TRAFFIC CONTROLS EXISTING CANOPY HIDDEN FOR CLARITYEXISTING CANOPY HIDDEN FOR CLARITY 6'-8" X 12'-6" ELECTRONIC SIGNAGE - SEE SPECS BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE COPING CAST STONE CAST STONE CAST STONE COPING BRICK VENEER (MATCH CONVENTION CENTER) 0' - 0" (138'-6") LEVEL ONE LEVEL FIVE LEVEL FOUR LEVEL SIX 56' - 8" 46' - 0" 35' - 4" LEVEL THREE 24' - 8" LEVEL TWO 14' - 0" FFFF DE 18 ' - 4 " 7' - 0 " 4'-4" 18 ' - 4 " 7'- 0 " 4'-0" METAL COPING (TYP.) ALUMINUM STOREFRONT FRAMING W/ 1" INSULATED GLAZING FORMED METAL WALL PANELS - SEE SPECS. ALUMINUM BRACKET EXISTING TRAFFIC CONTROLS EXISTING CANOPY HIDDEN FOR CLARITYEXISTING CANOPY HIDDEN FOR CLARITY BRICK VENEER (MATCH CONVENTION CENTER) CAST STONE COPING CAST STONE CAST STONE CAST STONE COPING BRICK VENEER (MATCH CONVENTION CENTER) 0' - 0" (138'-6") LEVEL ONE LEVEL FIVE LEVEL FOUR LEVEL SIX 56' - 8" 46' - 0" 35' - 4" LEVEL THREE 24' - 8" LEVEL TWO 14' - 0" FFFF DE G SCALE: 1/8" = 1'-0" 6 EAST ELEVATION A6.1 SCALE: 1/8" = 1'-0" 8 EAST ELEVATION (ALTERNATE #1) A6.1 SCALE: 1/8" = 1'-0" 11 WEST ELEVATION A6.1 SCALE: 1/8" = 1'-0" 13 WEST ELEVATION (ALTERNATE #1) A6.1 Request for Proposal Request for Proposals will be received at this office until Wednesday January 10, 2018 @ 3:00 p.m. for furnishing: RFP Item # 17-310 Reynolds Street Pedestrian Bridge for the Augusta, GA – Central Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $100.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, November 23, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference will be held on Friday, December 15, 2017 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, December 19, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 5% Bid Bond is required to be submitted along with the vendors qualifications; 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Augusta Chronicle: November 23, 30, December 7, 14, 2017 Metro Courier: November 29, 2017 Revised: 2/19/2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Bid Bond Addendum 1 & 2 Original 7 Copies Fee Proposal Compliance Review 11% R.W. Allen Construction 1015 Broad Street Augusta, GA 30901 Yes 1188595 Yes Yes Yes Yes Yes Yes Yes JHC Corporation 1029 Peachtree Pkwy Peachtree City, GA 30269 Yes 413897 Yes Yes Yes Yes Yes Yes Yes Reeves & Young, LLC 45 Peachtree Industrial Blvd Suite 200 Sugar Hill, GA 30518 Yes 886774 Yes Yes Yes Yes Yes Yes Yes RFP Item# 17-310 Reynolds Street Pedestrian Bridge for the Augusta, GA – Central Services Department RFP Date: Wednesday, January 10, 2018 @ 3:00 p.m. Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 108 Specifications Mailed to Local Vendors: 5 Pre Proposal Conference Attendees: 7 Total packages submitted: 3 Total Noncompliant: 1 The following vendors did not respond: Contract Management / 1827 Killingsworth Rd / Augusta, GA 30904 Massana Construction / 115 Howell Road / Tyrone, GA 30290 ER Snell / 1785 Oak Road / Snellville, GA 30078 Page 1 of 1 R.W. Allen 1015 Broad Street Augusta, GA 30901 JHC Corporation 1029 Peachtree Pkwy Peachtree City, GA 30269 Reeves & Young, LLC 45 Peachtree Industrial Blvd Suite 200 Sugar Hill, GA 30518 R.W. Allen 1015 Broad Street Augusta, GA 30901 JHC Corporation 1029 Peachtree Pkwy Peachtree City, GA 30269 Reeves & Young, LLC 45 Peachtree Industrial Blvd Suite 200 Sugar Hill, GA 30518 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience 5 20 4.8 1.8 4.8 95 35 95 3. Organization & Approach (0-5)15 4.3 1.0 4.5 63.75 15 67.5 4. Scope of Services ● Understanding of the project, approach to be taken your vision for the project (6) ● Specialized experience related to project scope (5) ● Relevant projects/information that may be helpful in the selection process (4) (0-5)15 4.3 1.3 4.5 63.75 18.75 67.5 5. Schedule of Work (0-5)10 4.3 0.0 4.3 42.5 0 42.5 0 0 0 Within Richmond County 5 10 5 50 0 0 Within CSRA 5 6 0 0 0 Within Georgia 5 4 5 5 0 20 20 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0  All Others 5 1 0 0 0 7. References (0-5)5 4.8 4.0 4.3 23.75 20 21.25 22.25 8 22.25 338.75 108.75 313.75 8. Presentation by Team (0-5)10 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 Lowest Fees 5 10 5 50 0 0 Second 5 6 5 0 30 0 Third 5 4 5 0 0 20 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 5 5 5 50 30 20 388.75 138.75 333.75 Scale 0 (Low) to 5 (High) Procurement Department Completion Date: 3/12/18 Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluation Sheet for RFP Item# 17-310 Reynolds Street Pedestrian Bridge for the Augusta, GA – Central Services Department Evaluation Meeting: Monday, March 12, 2018 @ 2:00 p.m. 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Vendors Phase 2 (Option - Numbers 8-9) Procurement DepartmentRepresentative:________Nancy Williams_____________________________________ Evaluator: Cumulative Date: 3/12/18 Total (Total Possible Score 750) Ranking of 0-5 (Enter a number value between 0 and 5) 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 Administrative Services Committee Meeting 6/12/2018 1:05 PM Reynolds Street Pedestrian Bridge Department:Central Services - Facilities Maintenance Presenter:Rick Acree Caption:Award contract to construct a Pedestrian Bridge suspended over Reynolds Street between the Parking Deck and the Trade and Exhibition Center to R. W. Allen and Associates of Augusta in the amount of $1,221,118.00. Background:In the interest of public safety, Augusta committed SPLOST funds to construct a pedestrian bridge from the second level of the Reynolds Street Parking Deck to the second level of the Augusta owned, Marriott operated, Trade and Exhibit Center. To insure that Augusta received the best value for their investment, it was decided to consider qualifications and pricing in securing a contractor to undertake this project. RFP 17-310 was issued through the Procurement Department with proposals received on January 10, 2018. Analysis:Qualifications presented by each firm were reviewed by the Evaluation Committee on March 12, 2018 and R. W. Allen and Associates of Augusta, GA was judged to represent the best combination of qualifications and price for the project. The proposed price, as submitted, was $1,345,000.00. Central Services recommends award of the project to R. W. Allen and Associates in the amount of $1,221,118.00. Financial Impact:The cost of the project is $1,221,118.00. Alternatives:1. Award contract to construct a Pedestrian Bridge the suspended over Reynolds Street Pedestrian Bridge between the Parking Deck to and the Trade and Exhibition Center to R. W. Allen and Associates of Augusta in the amount of $1,221,118.00 2. Do not approve award the contract. Recommendation: Award contract to construct a Pedestrian Bridge the suspended over Reynolds Street Pedestrian Bridge between the Parking Deck to and the Trade and Exhibition Center to R. W. Allen and Associates of Augusta in the amount of $1,221,118.00 Funds are Available in the Following Accounts: This project is funded through SPLOST V. 325-05-1130 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission