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Home My WebLink About2018-05-29 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 5/29/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Approve a request from the Coroner’s Office to replace two vehicles. Bid Item 18-191. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 2. Approve the request from the Richmond County Sheriff’s Office for the purchase of one Property Room truck. Allan Vigil Ford Bid 18-184. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 3. Approve the request for 1 – Recreation - Trees and Landscape Vehicle and 1 – Engineering - Maintenance Vehicle. Allan Vigil Ford Bid Item 18-186. Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Andrew Jefferson Passes 4. Approve a request from the Utilities Department for two pickup trucks and one midsize SUV for Utilities-Engineering Division vehicles. Allan Vigil Ford Bid Item 18-183 and Bid Item 18-184. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 5. Overview of information from HCD Director regarding 5-year history of HUD allocations, expenditures and activity listings. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve holding a workshop on this item on June 19, 2018 at 12:00 Noon. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 6. Motion to approve the minutes of the Administrative Services Committee held on May 8, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Dennis Williams Passes 7. Motion to reject Unsolicited Proposal: RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management Advisory Services. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve concurring with the rejection. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 8. Update of RFP 18-300 Whitewater/Savannah River Design & Concept. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Result Approve Motion to approve receiving this item as information and come back at the next committee meeting with a recommendation. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 9. Set up a committee to study rules and qualifications for being elected as an official. (Requested by Commissioner Grady Smith) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Commissioner Mary Davis Commissioner Andrew Jefferson Passes www.augustaga.gov Administrative Services Committee Meeting 5/29/2018 1:10 PM Attendance 5/29/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Department: Coroner Funds: SPLOST BID 18-191 Year 2019 2019 Brand Ford Ford Model F250 F250 Delivery Date 60-90days 90-120days Base Price $25,390 $25,947 6.02 4X4 Drivetrain $ 2,300.00 $ 2,150.00 6.04 All Weather Floor Mats $ 117.00 $ 122.00 6.10'Rear Cargo Well Protector $ 95.00 $ 120.00 6.24 Delivery Fee $ 150.00 No Bid 7.02 Outlet Receptacle $ 55.00 $ 65.00 7.06 Window Tint $ 150.00 $ 135.00 7.08 Administrative Public Safety Package $ 2,020.00 $ 1,833.00 OPTIONS TOTAL $ 4,887.00 $ 4,425.00 BASE PRICE: $ 25,390.00 $ 25,947.00 TOTAL FOR OPTIONS AND BASE PRICE 30,277.00$ 30,372.00$ 2018 Midsize Sport Utility Vehicle, 4-Door Equipment included in base price: 3.5L V6 Engine EXT COLOR: 6 Speed Automatic Transmission BLACK Power Steering INT COLOR: Tilt/Cruise GRAY/BLACK Power ABS Brakes Aluminum Wheels Power Windows/Locks/Mirrors AM/FM/CD Radio Bluetooth A/C Rear View Back Up Camera Mini Spare Tire Carpet with Mats Cloth Bucket Seats Front Second & Third Row folding Split Seat Rear Window Defroster Keyless Remote (4Total) Power Driver Seat Privacy Glass Roll Stability Control Fairway Ford FOR ALL DEPARTMENTS- Midsize SUV-BIDS OPENED 4/27/18 @ 11:00 Allan Vigil Ford 5.01 Invitation to Bid Sealed bids will be received at this office until Friday, April 27, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-191 Midsize SUV for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 13, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 22, 29, April 5, 12, 2018 Metro Courier March 22, 2018 Administrative Services Committee Meeting 5/29/2018 1:10 PM 2018 - Coroner's Vehicles Department:Central Services - Fleet Management Presenter:Ron Crowden Caption:Approve a request from the Coroner’s Office to replace two vehicles. Bid Item 18-191. Background:The Coroner’s Office is requesting to replace two older model SUVs with two 2019 Ford Explorers. These vehicles will be purchased using SPLOST VII. Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star national electronic bid application for Midsize SUV with the following results. Bid 18-191 Midsize SUV: 2019 Ford Explorer - Allan Vigil Ford = $30,277.00; Fairway Ford = $30,372.00 Financial Impact:2 – 2019 Ford Explorers @ $30,277.00each for the Coroner’s Office. The total purchase is $60,554.00. These vehicles will be purchased with SPLOST VII funds. (ACCT# 328-03-1310/54- 22110) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of two 2019 Ford Explorer for the Coroner’s Office. Funds are Available in the Following Accounts: SPLOST VII 328-03-1310/54-22110 REVIEWED AND APPROVED BY: Central Services Finance Procurement Law Administrator Clerk of Commission BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 6.07 Super Cab (8 ft. bed) $ 3,375.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.20'Trailer Tow Package $ 555.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.04 Trailer Hitch $ 50.00 7.05 Trailer Wiring included 7.06 Trailer Ball $ 25.00 7.11 Backup Alarm $ 80.00 Additional Key $ 150.00 OPTIONS TOTAL $ 7,921.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 27,908.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price:INGOT SILVER 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission GRAY/BLACK Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Attachment B YES E-Verify Number 94460 SAVE Form YES Year 2018 Make FORD Model F150 Approximate Delivery Schedule 10 TO 12 WEEKS Vehicle/Optionals Required: 5.01 2018 Pickup Truck (1/2 ton)$19,987.00 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 6.03 2.7L V6 EcoBoost – 99P $916.00 6.04 Long Bed (8ft) - 145 $285.00 6.05 Extended range fuel tank - 655 $410.00 6.06 Super Cab (6.5ft bed) – X1C $1,716.00 6.07 Super Cab (8ft bed) – X1CLong $3,375.00 6.08 4X4 Option (All Models) – F1E $1,995.00 6.09 Skid Plates – 413 $155.00 6.10 Fog Lights - 595 $135.00 6.11 Crew Cab XL SWB – W1Cs $3,365.00 6.12 Crew Cab XL LWB – W1Cl $5,325.00 6.13 Limited Slip Axle – XL9 $525.00 6.14 Tilt / Cruise – 50S $215.00 6.15 Cab Steps – Black – 18B $262.00 6.16 AM-FM-CD – 58B $262.00 6.17 Daytime Running Lights - 942 $42.00 6.18 Power Windows/Locks/Mirrors – 85A $1,088.00 6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00 6.20 Trailer Tow Pkg – 53A $555.00 6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00 6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00 6.23 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control – 101A $2,075.00 6.24 Cruise Control & SYNC – 52P/50S $690.00 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 2018 Pickup Truck 6500GVWR: 6.00 Manufacturer options: Page 1 of 2 OFFICIAL Bid Item #18-184 2018 Pickup Truck 6500GVWR for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 13, 2018 @ 11:00 a.m. VENDORS Allan Vigil 5790 Mount Zion Boulevard, Morrw, GA Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 68 Total Electronic Notifications (Demandstar): 4 Total Number Specioficiation Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 6.25 40-20-40 Cloth Split Bench – CG NC 6.26 Cloth Buckets w/Console – WG $275.00 6.27 Electric Brake Controller – 67T $265.00 6.28 Carpet w/Mats - 168 $140.00 6.29 XL SSV Package – 66S $49.00 6.30 XLT Package – 300A $4,763.00 6.31 Convenience Package for XLT – 301A $1,059.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 6.33 Box Side Steps – 63S $305.00 6.34 Tailgate Step – 63T $355.00 6.35 Reverse Sensing – 76R $255.00 6.36 Spray-In Bedliner – ATK $375.00 6.37 Convenience Package for XLT – 301A $1,059.00 6.38 Exterior Color Not Included in Base Price Color: ___________$950.00 6.39 Exterior Color Not Included in Base Price Color: ___________NC 6.40 [ ] Exterior Color Not Included in Base Price Color: ___________NA 6.41 Interior Color Not Included in Base Price Color: ___________NA 6.42 Interior Color Not Included in Base Price Color: ___________NA 6.43 Interior Color Not Included in Base Price Color: ___________NA 6.44 Delivery Fee per Vehicle $125.00 7.00 Outfitter's Specialty Items: 7.01 Fire extinguisher $55.00 7.02 Outlet receptacle $53.00 7.03 Toolbox $475.00 7.04 Trailer hitch $50.00 7.05 Trailer wiring INCLUDED 7.06 Trailer ball $25.00 7.07 Window tint, regular cab $125.00 7.08 Window tint, extended cab $145.00 7.09 Window tint, crew cab $165.00 7.10 Add on step $185.00 7.11 Backup alarm $80.00 7.12 Drill Free Light Bar Cab Mount $690.00 7.13 LED top mount light $690.00 7.14 County Emergency Equipment Package $792.00 7.15 Fire Emergency Equipment Package $1,773.00 Page 2 of 2 Administrative Services Committee Meeting 5/29/2018 1:10 PM 2018 - RCSO Evidence Truck Department:Central Services-Fleet Management Presenter:Ron Crowden Caption:Approve the request from the Richmond County Sheriff’s Office for the purchase of one Property Room truck. Allan Vigil Ford Bid 18-184. Background:The Richmond County Sheriff’s Office is requesting to purchase a 2018 Ford F150 to be used as the evidence truck for the Sheriff’s Property Room. This vehicle will be purchased using the Sheriff’s funds from unclaimed property (273). Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Trucks 6,500 GVWR with the following results: Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford - $27,908.00 Financial Impact:1 – 2018 Ford F150 @ $27,908.00 for the RCSO using Sheriff’s funds. (ACCT# 273-03-2110/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 1 - Ford F150 for the RCSO-Property Room Funds are Available in the Following Accounts: Sheriff's Funds (273-03-2110/54-22210) REVIEWED AND APPROVED BY: Central Services Finance Procurement Law Administrator Clerk of Commission Department: Engineering-Maintenance Funds: Capital Outlay BID 18-186 Year 2019 2019 Brand Ford Ford Model F250 F250 Delivery Date 90-120 90-120 Base Price $21,670 $21,986 6.07 Crew Cab Long Bed $ 3,475.00 $ 3,480.00 6.11 Cab Steps $ 355.00 $ 355.00 6.21 Power Windows/Locks/Mirrors $ 1,050.00 $ 1,340.00 6.27 Spray-in Bed Liner $ 375.00 $ 420.00 6.28 Tailgate Step $ 345.00 $ 420.00 6.39 Delivery Fee $ 150.00 N/C 7.01 Fire Extinguisher $ 55.00 N/C 7.03 Tool Box $ 425.00 $ 395.00 7.05 Trailer Wiring STD $ 95.00 7.06 Trailer Ball $ 25.00 N/C 7.09 Window Tint, crew cab $ 155.00 $ 165.00 7.14 County Emergency Package $ 808.00 $ 782.00 Additional Key $ 150.00 $ 150.00 OPTIONS TOTAL $ 7,368.00 $ 7,602.00 BASE PRICE: $ 21,670.00 $ 21,986.00 TOTAL FOR OPTIONS AND BASE PRICE 29,038.00$ 29,588.00$ 2018/2019 Ford F250 9800GVWR V8, Long Bed, 4X2, Reg Cab EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR: 6.2L V8 Gasoline/E85 Engine GRAY/BLACK 6 Speed Automatic Transmission A/C AM-FM Radio Power Steering Pwer ABS Brakes Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare Tire Rear Step Bumper Solar Tinted Glass Trailer Wiring Harness Receiver Hitch (12.k) Tilt Steering Wheel Rear View Camera Electric Shift (4X4 Only) 5.01 Fairway FordAllan Vigil Ford FOR ALL DEPARTMENTS- Pickup Truck 9800 GVWR-BIDS OPENED 4/20/18 @ 11:00 Department: Engineering-Maintenance Funds: Capital Outlay BID 18-186 Year 2019 2019 Brand Ford Ford Model F250 F250 Delivery Date 90-120 90-120 Base Price $21,670 $21,986 6.07 Crew Cab Long Bed $ 3,475.00 $ 3,480.00 6.11 Cab Steps $ 355.00 $ 355.00 6.21 Power Windows/Locks/Mirrors $ 1,050.00 $ 1,340.00 6.27 Spray-in Bed Liner $ 375.00 $ 420.00 6.28 Tailgate Step $ 345.00 $ 420.00 6.39 Delivery Fee $ 150.00 N/C 7.01 Fire Extinguisher $ 55.00 N/C 7.03 Tool Box $ 425.00 $ 395.00 7.05 Trailer Wiring STD $ 95.00 7.06 Trailer Ball $ 25.00 N/C 7.09 Window Tint, crew cab $ 155.00 $ 165.00 7.14 County Emergency Package $ 808.00 $ 782.00 Additional Key $ 150.00 $ 150.00 OPTIONS TOTAL $ 7,368.00 $ 7,602.00 BASE PRICE: $ 21,670.00 $ 21,986.00 TOTAL FOR OPTIONS AND BASE PRICE 29,038.00$ 29,588.00$ 2018/2019 Ford F250 9800GVWR V8, Long Bed, 4X2, Reg Cab EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR: 6.2L V8 Gasoline/E85 Engine GRAY/BLACK 6 Speed Automatic Transmission A/C AM-FM Radio Power Steering Pwer ABS Brakes Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare Tire Rear Step Bumper Solar Tinted Glass Trailer Wiring Harness Receiver Hitch (12.k) Tilt Steering Wheel Rear View Camera Electric Shift (4X4 Only) 5.01 Fairway FordAllan Vigil Ford FOR ALL DEPARTMENTS- Pickup Truck 9800 GVWR-BIDS OPENED 4/20/18 @ 11:00 Invitation to Bid Sealed bids will be received at this office until Friday, April 20, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-186 Pickup Truck 9800GVWR for Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 6, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 15, 22, 29, April 5, 2018 Metro Courier March 15, 2018 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Attachment B Yes Yes E-Verify Number 94460 689847 SAVE Form Yes Yes Year 2019 2019 Make Ford Ford Model F250 F250 Approximate Delivery Schedule 90-120 days 90-120 ARO 5.01 2018/2019 Pickup Truck 9800 (3/4 ton)$21,670.00 $21,985.72 6.01 6.7L V8 Diesel Engine – 99T $8,395.00 $9,120.00 6.02 4X4 Option – F2B $2,600.00 $3,240.00 6.03 Skid Plates (4X4 Only) $95.00 $145.00 6.04 LT245 All Terrain Tires $160.00 $195.00 6.05 Super Cab Long Bed-X20I $2,325.00 $3,100.00 6.06 Super cab short Bed-X20S $2,110.00 $2,930.00 6.07 Crew Cab Long Bed – W20I $3,475.00 $3,480.00 6.08 Crew Cab Short Bed-W20S $3,300.00 $3,260.00 6.09 Roof Clearance Lights $89.00 $126.00 6.10 Cruise Control $225.00 $285.00 6.11 Cab steps $355.00 $355.00 6.12 AM-FM-CD $525.00 $589.00 Pickup Truck 9800GVWR: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Vehicle/Optionals Required: 6.00 Manufacturer options: Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. Page 1 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 6.13 Limited Slip Axle $365.00 $485.00 6.14 Engine Block Heater $85.00 $135.00 6.15 PTO Transmission $270.00 $335.00 6.16 Trailer Brake Controller $255.00 $325.00 6.17 Daytime Running Lights - 942 $42.00 $58.00 6.18 Reverse Aid sensor $235.00 $295.00 6.19 XL Value Package $945.00 $235.00 6.20 Ford SYNC $525.00 $525.00 6.21 Power Windows $1,050.00 $1,340.00 6.22 Aluminum Wheels n/a $1,135.00 6.23 Cloth 40/20/40 Bench Seat $295.00 $415.00 6.24 Dual Alternators (Diesel Only)$331.00 $235.00 6.25 200 Amp HD Alternator $80.00 $128.00 6.26 Upfitter Switches $160.00 $225.00 6.27 Spray-in Bedliner $375.00 $420.00 6.28 Tailgate Step $345.00 $430.00 6.29 Bed & Camera Delete 249. credit 625. credit 6.30 Spring package for bed delete $115.00 $185.00 6.31 Rearview Camera (bed delete)$378.00 $495.00 6.32 CNG/Propnae Prep Package $310.00 $490.00 Page 2 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 6.33 Exterior Color Not in Base Price Color: ___________$650.00 N/C 6.34 Exterior Color not in Base Color: ___________$650.00 N/C 6.35 Exterior Color not in Base Color: ___________$650.00 N/C 6.36 Interior Color not in Base Color: ___________$650.00 N/C 6.37 Interior Color not in Base Color: ___________$650.00 N/C 6.38 Interior Color Not Included in Base Price Color: ___________$650.00 N/C 6.39 Delivery Fee per Vehicle $150.00 N/C 7.01 Fire extinguisher $55.00 N/C 7.02 Outlet receptacle $55.00 N/C 7.03Toolbox $425.00 $395.00 7.04 Trailer hitch $50.00 $395.00 7.05 Trailer wiring Standard $95.00 7.06 Trailer ball $25.00 N/C 7.07 Window tint, regular cab $125.00 $125.00 7.08 Window tint, extended cab $140.00 $145.00 7.09 Window tint, crew cab $155.00 $165.00 7.10 Add on step $200.00 $495.00 7.11 Backup alarm $65.00 $65.00 7.12 Drill Free Light Bar Cab Mount $690.00 $660.00 7.13 LED top mount light $690.00 $670.00 7.00 Outfitter's Specialty Items: Page 3 of 4 OFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Fairway Ford 4333 Washington Rd Evans, GA 30809 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 55 Total Number Specifications Mailed to Local Vendors: 2 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-186 Pickup Truck 9800 GVW for Augusta, Georgia- Central Services Department-Fleet Division Bid Due: Friday, April 20, 2018 @ 11:00 a.m. 7.14 County Emergency Equipment Package $808.00 $782.00 Page 4 of 4 Administrative Services Committee Meeting 5/29/2018 1:10 PM 2018 - Recreation and Engineering F250s Department:Central Services-Fleet Management Presenter:Ron Crowden Caption:Approve the request for 1 – Recreation - Trees and Landscape Vehicle and 1 – Engineering - Maintenance Vehicle. Allan Vigil Ford Bid Item 18-186. Background:Recreation-Trees and Landscape and Engineering-Maintenance are requesting to replace older model trucks with a 2018 Ford F250s. These vehicles will be purchased using Capital Outlay (272). Vehicle Evaluation and Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Pickup Truck 9,800GVWR with the following results: Recreation: Bid 18-186 Pickup Truck 9,800 GVWR: 2018 Ford F250 - Allan Vigil Ford – $27,523.00; Fairway Ford - $29,163.00 Engineering-Maintenance: Bid 18- 186 Pickup Truck 9,800GVWR: 2018 Ford F250 - Allan Vigil Ford – $29,038; Fairway Ford - $29,588.00 Financial Impact:1 – 2018 Ford F250 @ $27,523.00 for the Recreation-T&L Division and 1 – 2018 Ford F250 @ $29,038.00 for the Engineering-Maintenance. The total purchase is $56,561.00. These vehicles will be purchased using Capital Outlay. (ACCT# 272-01-6440/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the request for 1 – Recreation-Trees and Landscape Vehicle and 1 – Engineering-Maintenance Vehicle Funds are Available in the Capital Outlay (272-01-6440/54-22210) Following Accounts: REVIEWED AND APPROVED BY: Central Services Finance Procurement Law Administrator Clerk of Commission 2017 6,000 GVW TRUCKS Department: Utilities-Engineering Funds: Deparment - GMA Lease BID 18-183 - Compact SUV Allan Vigl Ford Year 2018 Brand Ford Model Escape Delivery Date 5.03 County Department Package $21,137.00 6.02 1.5L Engine with 4X4 3,649.00$ 6.05 Delivery Fee 120.00$ 6.06 Cargo Area Mat 85.00$ 6.09 All Weather Floor Mats 72.00$ 6.10 Reverse Sensing 233.00$ Total $25,296.00 EXT COLOR: OXFORD WHITE Total Units 1 INT COLOR: GRAY/BLACK Grand Total $25,296.00 FOR ALL DEPARTMENTS: Compact SUV BID OPENING: 04/13/18 @11:00 Department: Utilities-Engineering Funds: Department-GMA Lease BID 18-184 Year 2018 Brand Ford Model F150 Delivery Date Base Price $19,987 6.01 5.0L V8 Flex Fuel engine $ 1,836.00 6.06 Super Cab (6.5 ft. bed) $ 1,716.00 6.08 4X4 Option (all models) $ 1,995.00 6.09 Skid Plates $ 155.00 6.14 Tilt/Cruise $ 215.00 6.15 Cab Steps (black) $ 262.00 6.18 Power Windows/locks/mirrors $ 1,088.00 6.36 Spray Bed Liner $ 375.00 6.44 Delivery Fee $ 125.00 7.03 Tool Box $ 475.00 7.08 Window Tint, ext cab $ 145.00 7.14 County Emergency Package $ 792.00 Additional Key $ 150.00 OPTIONS TOTAL $ 9,329.00 BASE PRICE: $ 19,987.00 TOTAL FOR OPTIONS AND BASE PRICE 29,316.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: OXFORD WHITE Equipment included in base price:INT COLOR: 3.3L V6 flex fuel engine GRAY/BLACK 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00 Allan Vigil Ford Administrative Services Committee Meeting 5/29/2018 1:10 PM 2018 - Utilities - Engineering Vehicles Department:Central Services-Fleet Management Presenter:Ron Crowden Caption:Approve a request from the Utilities Department for two pickup trucks and one midsize SUV for Utilities-Engineering Division vehicles. Allan Vigil Ford Bid Item 18-183 and Bid Item 18- 184. Background:The Utilities-Engineering Division is requesting the acquisition of two Ford F150s for two recently hired engineering techs and one Ford Escape. Two employees of the Engineering Division took positions in Utilities-Facilities Maintenance Division and one employee transferred to Utilities-Fort Gordon. When they transferred they took their assigned vehicles leaving the Engineering Division short two trucks and one SUV. This was submitted with their budget submission in 2017 for 2018. These vehicles will be purchased using the GMA Lease Program (631). Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Compact SUV’s and Pickup Truck 6,500GVWR with the following results: Bid 18-183 Compact SUV: 2018 Ford Escape - Allan Vigil Ford - $25,296.00. Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford F150 - Allan Vigil Ford - $29,316.00 Financial Impact:1 – 2018 Ford Escape @ $25,296.00 and 2 – 2018 Ford F150 @ $29,316.00 each = $58,632.00. The total purchase is $83,928.00. These vehicles will be purchased through the Georgia Municipal Association lease-to-own program with 3 annual payments of $27,976.00each. (ACT #: 631-10-1110-54-99631) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation: Approve the purchase of 1 Ford Escape and 2- Ford F-150 pickup trucks for Utilities-Engineering. Funds are Available in the Following Accounts: GMA Lease Program (631-10-1110/54-99631) REVIEWED AND APPROVED BY: Central Services Finance Procurement Law Administrator Clerk of Commission HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT ** 2017 AFFORDABLE HOUSING ACTIVITY ** Name of Project Sibley Street Project 946 Wrightsboro Road Aubern Hills 1435 Wrightsboro Road Holly Street East Eleventh Street Summer Street 2729A Wheeler Road Sand Ridge Project Description Permanent Supportive Housing Residential Rehab Residential Subdivision New Construction 3 Bedrooms Residential Subdivision Residential New Construction Residential New Construction Residential New Construction Residential New Construction Developmental Node N/A Rehab Aubern @ Barton Chapel Infill Holly Street Infill Infill Infill Sand Ridge Ownership / Rental Rental-Homeless Prevention Rental Rental Ownership Ownership Ownership Ownership Ownership Ownership Housing Type (sf/mf)Single - no family SF MF SF SF SF SF SF SF Available Number of Units/Lots 8 1 23 1 2 2 2 1 4 CDBG / Bond / Other CDBG, NSP, Other HOME NSP /HOME HOME HOME / Bond HOME HOME HOME HOME Amount CDBG $113,316 $121,825 $1,109,472.00 $150,437.00 $303,013.00 $146,456 100,000.00 $146,891 $251,832 Total Development Cost $1.7 Million $153,184 $1,109,596.00 $180,000.00 $305,353.00 $299,008 127,568.50 $170,000 $651,000 Developer CSRA EoA LWDC Community Development Collaborative 30901 Dev Corp Antioch Ministries LWDC LWDC Sand Hills Urban Development Sand Hills Urban Development Status 100% Complete Leased Phase 1-8 units 100% Leased Complete - Sold Complete Sold Complete-Sold Complete-Sold Complete - Sold Complete-Sold Rental Home- ownership Total Completed 17 12 Created by HCD May 2018 HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT ** 2018 AFFORDABLE HOUSING ACTIVITY ** Name of Project Sand Ridge Eleventh St / Florence Ave Townhouses 30 Ash St. 802 Perry Ct. Kingston Court Sand Hills Dover Lyman Holley Street CHIP Aubern Hills Phase II 1225 Perry Ave. 1242 Pine St. Community Residences Project Description Residential New Construction Residential New Construction Residential New Construction Residential New Construction Residential New Construction Reisdential New Construction Residential New Construction Residential New Construction Residential New Construction Residential New Construction Residential New Construction Residential New Construction Permanent Supportive Housing Developmental Node Sand Ridge Infill Twiggs Circle Infill LWB Holley Street Infill Infill Infill LWB Infill LWB Aubern @ Barton Chapel Infill LWB Infill LWB Infill Ownership / Rental Ownership Ownership Ownership Ownership Ownership Ownership Ownership Ownership Ownership Rental Ownership Ownership Rental-Homeless Prevention Housing Type (sf/mf)SF MF SF SF SF SF SF SF SF MF SF SF MF Available Number of Units/Lots 3 5 1 1 4 4 2 1 5 23 1 1 7 CDBG / Bond / Other HOME HOME HOME HOME HOME HOME HOME HOME DCA/HOME HOME/FHLBAtl/Other HOME HOME Other Amount $274,200 Est. $700,000 $171,232 $70,310.08 Est. $160,000 1st 2 units Est. $240,000 Est. $160,000 Est. $100,000 $274,000 $450,000 $125,000 $150,000 $439,000 Total Development Cost $550,000 Est. $700,000 $171,232 $140,000 Est $320,000 1st 2 units Est. $480,000 Est. $320,000 Est. $150,000 $939,000 $600,000 $125,000 $150,000 $439,000 Developer Sand Hills Urban Development Community Development Collaborative Antioch Ministries LWDC Antioch Ministries Sand Hills Urban Development Sand Hills Urban Development 30901 Development Corp AHCD Partnership Community Development Collaborative/AHCD Partnership AHCD Partnership AHCD Partnership AMI, EACDC Status 1 under contract; 1 under construction w/pre-approved buyer; 1 pre- development Pre-development Under Construction Pre-Development Pre-Development Pre-Development Pre-Development Pre-Development Pre-Development Pre-Development (Phase I - 8 units 100% leased; 2nd phase 8 units) Pre-Development Pre-Development 1st 4 Units under construction; 3 units pre-development Rental Homeownership Total 15 27 . Created by HCD May 2018 Augusta Housing and Community Development Department Balance $135,265.98 $0.00 $0.00 $0.00 $0.00 $0.00 $135,265.98 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $135,265.98 Total HOPWA Funding for Housing and Services $402,211.46 TOTAL 2013 ONE YEAR ACTION PLAN BUDGET $3,206,350.33 Total Funding for Housing Development $111,372.26Total Funding for Planning & Grants Administration HOPWA Program Administration Total HOPWA for Program Activities $389,810.63 Housing Opportunities for Persons with AIDS Grant - Program Administration $12,400.83 Total ESG Funding for Homeless Services $125,715.00 Housing Opportunities for Persons with AIDS Grant - Program Activities Total Street Outreach/Shelter Operations $67,859.97 Emergency Solutions Grant - Program Administration Total Funding for ESG Admin $9,428.63 Total Street Outreach/Shelter Operations $48,426.40 Emergency Solutions Grant - Street Outreach/Shelter Operations Total HOME Funding for Housing Development $244,094.66 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention $669,942.98 Community Development Block Grant - Economic Development Programs HOME Investment Partnership Grant - Housing $132,722.40 HOME Investment Partnership Grant - Program Administration Total Funding for Planning & Grants Administration $400,706.45 Total CDBG Funding for Program Activities $2,434,329.33 Note: Public facilities project is currently underway (Salvation Army Shelter bathroom renovation). 2013 One Year Action Plan - Program Allocations Summary Community Development Block Grant - Public Facility Programs Community Development Block Grant - Public Service Budget Total Funding for Public Services $223,672.63 Community Development Block Grant - Housing Development Programs Total funding for Public Facility Programs $148,422.94 Community Development Block Grant - Special Purpose Programs Total funding for Special Purpose Programs $929,623.76 Total Funding for Economic Development Programs $61,960.82 Community Development Block Grant - Planning & Grants Administration Total Funding for Housing Development Programs Created: May 2018 Augusta Housing and Community Development Department Balance $140,000.00 $205,674.18 $0.00 $0.00 $0.00 $0.00 $345,674.18 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $93,067.01 $0.00 $93,067.01 $438,741.19 Total funding for Special Purpose Programs $452,054.98 Community Development Block Grant - Public Facility Programs Total funding for Public Facility Programs $190,000.00 Community Development Block Grant - Public Facility Programs Community Development Block Grant - Public Service Budget Total Funding for Public Services $229,195.41 Community Development Block Grant - Housing Development Programs Total Funding for Housing Development Programs $1,142,905.49 Emergency Solutions Grant - Street Outreach/Shelter Operations Total Street Outreach/Shelter Operations Community Development Block Grant - Economic Development Programs Total Funding for Economic Development Programs $0.00 Community Development Block Grant - Planning & Grants Administration Total Funding for Planning & Grants Administration $380,644.00 Total CDBG Funding for Program Activities $2,394,799.88 HOME Investment Partnership Grant - Housing Total Funding for Housing Development $299,477.30 HOME Investment Partnership Grant - Program Administration Total Funding for Planning & Grants Administration $73,379.10 Total HOME Funding for Housing Development $372,856.40 Emergency Solutions Grant - Program Administration Total Funding for ESG Admin $10,716.00 Note: Public facilities project is underway and currently in pre-development stage (ALAS indigent clinic). Total ESG Funding for Homeless Services $142,879.99 2014 One Year Action Plan - Program Allocations Summary Total HOPWA Funding for Housing and Services $987,458.38 TOTAL 2014 ONE YEAR ACTION PLAN BUDGET $3,897,994.00 Housing Opportunities for Persons with AIDS Grant - Program Activities Total HOPWA for Program Activities $959,456.38 Housing Opportunities for Persons with AIDS Grant - Program Administration HOPWA Program Administration $28,002.00 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention Total Street Outreach/Shelter Operations $46,295.93 $85,868.06 Created: May 2018 Augusta Housing and Community Development Department Balance $0.00 $0.00 $0.00 $0.00 $0.00 $8,655.25 $8,655.25 $5,179.02 $0.00 $5,179.02 $0.00 $0.00 $0.00 $0.00 $317,458.87 $0.00 $317,458.87 $331,293.14 2015 One Year Action Plan - Program Allocations Summary Total funding for Special Purpose Programs $24,483.00 Community Development Block Grant - Public Facility Programs Total funding for Public Facility Programs Community Development Block Grant - Special Purpose Programs Community Development Block Grant - Public Service Budget Total Funding for Public Services $196,717.83 Community Development Block Grant - Housing Development Programs Total Funding for Housing Development Programs $1,174,217 Community Development Block Grant - Economic Development Programs Total Funding for Economic Development Programs $0 Community Development Block Grant - Planning & Grants Administration Total Funding for Planning & Grants Administration $367,999 Total CDBG Funding for Program Activities $1,763,417 HOME Investment Partnership Grant - Housing Total Funding for Housing Development $405,185.43 HOME Investment Partnership Grant - Program Administration Total Funding for Planning & Grants Administration $67,347.10 Total HOME Funding for Housing Development $472,533 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention Total Street Outreach/Shelter Operations $91,298 Emergency Solutions Grant - Street Outreach/Shelter Operations Total Street Outreach/Shelter Operations $49,135 Emergency Solutions Grant - Program Administration Total Funding for ESG Admin $11,386 Total ESG Funding for Homeless Services $151,819 Total HOPWA Funding for Housing and Services $1,072,089 TOTAL 2015 ONE YEAR ACTION PLAN BUDGET $3,459,858 Housing Opportunities for Persons with AIDS Grant - Program Activities Total HOPWA for Program Activities $1,043,946 Housing Opportunities for Persons with AIDS Grant - Program Administration HOPWA Program Administration $28,143.00 Created: May 2018 Augusta Housing and Community Development Department Balance $0.00 $48,614.01 $2,858.45 $118,730.00 $0.00 $20,000.00 $190,202.46 $342,574.61 $0.00 $342,574.61 $28,989.26 $10,013.97 $0.00 $39,003.23 $682,218.79 $682,218.79 $1,253,999.09 2016 One Year Action Plan - Program Allocations Summary Total funding for Special Purpose Programs $720,086.54 Community Development Block Grant - Poverty Reduction Programs Total funding for Poverty Reduction Programs $0.00 Community Development Block Grant - Special Purpose Programs Community Development Block Grant - Public Service Budget Total Funding for Public Services $214,971.00 Community Development Block Grant - Housing Development Programs Total Funding for Housing Development Programs $516,989.71 Community Development Block Grant - Economic Development Programs Total Funding for Economic Development Programs $0.00 Community Development Block Grant - Planning & Grants Administration Total Funding for Planning & Grants Administration $365,178.00 Total CDBG Funding for Program Activities $1,817,225.25 HOME Investment Partnership Grant - Housing Total Funding for Housing Development $1,625,726.76 HOME Investment Partnership Grant - Program Administration Total Funding for Planning & Grants Administration $72,288.00 Total HOME Funding for Housing Development $1,698,014.76 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention Total Street Outreach/Shelter Operations $54,683.00 Emergency Solutions Grant - Street Outreach/Shelter Operations Total Street Outreach/Shelter Operations $86,040.00 Emergency Solutions Grant - Program Administration Total Funding for ESG Admin $11,409.98 Total ESG Funding for Homeless Services $152,132.98 Total HOPWA Funding for Housing and Services $1,011,412.97 TOTAL 2016 ONE YEAR ACTION PLAN BUDGET $4,678,786.00 Housing Opportunities for Persons with AIDS Grant - Program Activities Total HOPWA for Program Activities $979,944.97 Housing Opportunities for Persons with AIDS Grant - Program Administration HOPWA Program Administration $31,468.00 Created: May 2018 Augusta Housing and Community Development Department Balance $81,768.64 $94,268.60 $73,458.00 $129,457.79 $200,000.00 $30,000.00 $608,953.03 $868,286.50 $67,793.00 $936,079.50 $25,000.00 $39,561.00 $0.00 $64,561.00 $896,699.51 $0.00 $896,699.51 $2,506,293.04 2017 One Year Action Plan - Program Allocations Summary Total funding for Special Purpose Programs $94,268.60 Community Development Block Grant - Poverty Reduction Programs Total funding for Poverty Reduction Programs $157,114.40 Community Development Block Grant - Special Purpose Programs Community Development Block Grant - Programmatic Contingency Budget Total Funding for Programmatic Contingency Services $73,458.00 Community Development Block Grant - Housing Development Programs Total Funding for Housing Development Programs $939,330.00 Community Development Block Grant - Economic Development Programs Total Funding for Economic Development Programs $200,000.00 Community Development Block Grant - Planning & Grants Administration Total Funding for Planning & Grants Administration $335,179.00 Total CDBG Funding for Program Activities $1,799,350.00 HOME Investment Partnership Grant - Housing Total Funding for Housing Development $871,315.00 HOME Investment Partnership Grant - Program Administration Total Funding for Planning & Grants Administration $71,902.00 Total HOME Funding for Housing Development $943,217.00 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention Total Street Outreach/Shelter Operations $75,000.00 Emergency Solutions Grant - Street Outreach/Shelter Operations Total Street Outreach/Shelter Operations $64,561.00 Emergency Solutions Grant - Program Administration Total Funding for ESG Admin $11,315.00 Total ESG Funding for Homeless Services $150,876.00 Total HOPWA Funding for Housing and Services $1,058,968.00 TOTAL 2017 ONE YEAR ACTION PLAN BUDGET $3,952,411.00 Housing Opportunities for Persons with AIDS Grant - Program Activities Total HOPWA for Program Activities $1,027,500.00 Housing Opportunities for Persons with AIDS Grant - Program Administration HOPWA Program Administration $31,468.00 Created: May 2018 Housing & Community Development Department Hawthorne E. Welcher, Jr. Shawn L. Edwards Director Deputy Director Housing and Community Development 925 Laney Walker Blvd., 2nd Floor - Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov Memorandum TO: COMMISSIONER MARION WILLIAMS THRU: LENA BONNER, CLERK OF COMMISSION CC: AUGUSTA, GA. COMMISSION MAYOR HARDIE DAVIS, JR. JANICE ALLEN JACKSON, ADMINSTRATOR FROM: HAWTHORNE WELCHER, JR., HCD DIRECTOR DATE: MAY 21, 2018 RE: COMMISSIONER M. WILLIAMS’S REQUEST Pursuant to your request for HUD information, please find enclosed the following… 1. HUD Annual Allocation Expenditure Listing (last 5 years of Annual Action Plans) a. Remaining Balances reflect unexpended funds remaining from specific activities previously approved as part of the corresponding years’ Annual Action Plans b. Remaining balances are encumbered by Augusta’s HUD-approved Citizen Participation Plan, which requires a formal ‘reprogramming’ process to alter the Scope, Area, Location, Project Sponsor or intended Beneficiary of the previously approved activity. HUD instructs that substantial amendments to Action Plans provide information to citizens when programs are impacted by the reallocation of prior year funds, as HCD is striving to keep these occurrences to a minimum, and reconcile them through annual reprogramming processes moving forward c. All HUD grant funds are allocated on a Grant Based Accounting basis, and must be expended within a certain timeframe in which they were allocated to Augusta, GA (CDBG-7yrs, HOME-4yrs, HOPWA-3yrs, & ESG-2yrs) 2. Affordable Housing Activity Listings a. Listings show affordable housing units developed ’17 &’18 w/ HUD funding ONLY b. Listings show partnerships with area Non Profits/CHDOs c. Listings do not include Laney Walker/Bethlehem housing units Thanks and if you have any additional questions or concerns, please do not hesitate to give me a call at (706) 564-4203. Attachments Administrative Services Committee Meeting 5/29/2018 1:10 PM Housing and Community Development Projects Department: Presenter:Mr. Hawthorne Welcher, Jr. Caption:Overview of information from HCD Director regarding 5-year history of HUD allocations, expenditures and activity listings. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 5l8l2}l8 ATTENDAIICE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATTVE SERVICES 1. Approve a request from the Central Services Department-Facilities Item Maintenance Division for the purchase of two new vehicles for the Central Action: Services Department from Allan Vigil Ford for a total purchase of Approved $56,614.00. Bid Item 18-184. 2. Approve a request from the Planning and Development Department - Enforcement Division for five vehicles. Motions f#:" Motion rext Motion to approve. ^ Mr. M. Williams CommissionerAPProve votes No. Mary Davis Motion Passes 3-1. Motions fr'J:" Motion rext Motion to approve. ^.-,- ,, Mr. M. Williams CommissionerADDTOVC- -r,-- - ' - votes No. Mary Davis Motion Passes 3-1. seconded By Motion ResultMade By Made By Commissioner Andrew Jefferson Commissioner Andrew Jefferson Passes Code Item Action: Approved seconded By Motion Result 3. Passes Approve the request from the Engineering Department for the purchase of two ltem new trucks, replace 2 Ford Rangers and replace one SW from Capital Action:Outlay. Approved Motions il,'J:"' Motion rext Motion to approve. ^ Mr. M. Williams CommissionerAPProve votes No. Mary Davis Motion Passes 3-1. Made By Made By Commissioner Andrew Jefferson Made By Commissioner Andrew Jefferson Seconded By Commissioner Andrew Jefferson Motion Result Passes 4. Approve a request from the Augusta Fire Departmentto purchase one 2018 Item Ford F150 from Allan Vigil Ford for $25,835.00. Bid Item l8-184. Action: Approved Motions Motion - ----- Motion Text'r'ype Motion to approve. ^ Mr. M. WilliamsAPProve votes No. Motion Passes 3-1. 5. Approve the request from the Recreation & Parks Department to replace one Item Pickup truck. Allan Vigil Ford $26.345.00. Bid Item 18-184. Action: Approved Motions Motion Motion Textrype Motion to approve. ^ Mr. M. WilliamsAPProve votes No. Motion Passes 3-1. 6. Approve the request from the Richmond County Sheriffs Office for the Item purchase of one Training Range truck and the replacement of one Community Action: Services SUV. Allan Vigil Ford - Pickup Truck - $29,320.00 Bid Item 18-184 Approved and SUV - 822,007.00. Bid Item 18-183. Motions Commissioner Mury Davis Passes Seconded By Seconded By Motion ResuIt Motion Result Commissioner Mary Davis Passes Motion Motion Text Type Motion to approve. ^ Mr. M. WilliamsAPProve votes No. Motion Passes 3-1. Seconded By Motion Result Commissioner Mary Davis Passes Made By Commissioner Andrew Jefferson 7.Approve a request from the Animal Services Department to purchase two new Animal Transport Trucks for the Animats Services Department. Allan Vigil Ford $44,345.00. Bid Item 18-174. Item Action: Approved 8. Approve the request for the Risk Management Department for the replacement Item of one vehicle from Allan Vigil Ford for $28,005.00. Bid Item 18-184. Action: Approved Motions Motion Motion Textrype Motion to approve. a.-.-.__ Mr. M. WilliamsADDTOVE- -r,-- - - votes No. Motion Passes 3-1. 9. Approve the request for the Tax Assessors Office to purchase a 2018 Ford Item Escape from Allan Vigil Ford for $21 ,414.00. Bid Item 18-183. Action: Approved Motions Motion Motion Textrype Motion to approve. ^ Mr. M. WilliamsAPProve votes No. Motion Passes 3-1. Motions Motion Motion Texttype Motion to approve. ^ Mr. M. WilliamsADDTOVEvotes No. Motion Passes 3-1. Made By Commissioner Andrew Jefferson Made By Commissioner Andrew Jefferson Made By Commissioner Andrew Jefferson Commissioner Mary Davis Passes Seconded By Seconded By Seconded By Motion Result Motion Result Motion Result Commissioner Mary Davis Passes Commissioner Mary Davis Passes 10. Approve the execution of the amended ADP Master Services Agreement.Item Action: Approved 11. Motion to exempt Storm water Fee in Non-Serviced Area ( unincorporated Item area ). (Requested by Commissioner Wayne Guilfoyle) Action: Approved Motions Motion Motion Textrype Motion to approve the ^ renewal of theAPProve contract for one year. Motion Passes 4-0. MotionSeconded BY Resurt Commissioner rMu,yilil Passes seconded By f;tjil Commissioner Made By Commissioner Andrew Jefferson Made By Motions ryrt:"' Motion rext Motion to delete this , Approve item from a;;i.ld f,:ffijJr,.'Motion Passes 4-0. 12. Approval request to accept a CHIP Grant Award ($612,000) and allow Item contract execution by the Mayor. Action: Approved Motions X:t]" Motion Text Made By seconded By MotionlYPe Result Motion to Approve approve. Commissioner Commissioner Motion passes 4_0. Muu Davis Andrew Jefferson Passes 13. Motion to approve the minutes of the Administrative Services Committee Item held on April 24,2018. Action: Approved Motions Motion Motion Texttype Motion to Approve approve. Motion Passes 4-0. Made By Seconded By Andrew Jefferson Passes Motion Result Commissioner Commissioner Dennis Williams Andrew Jefferson Passes 14.Motion to approve an amendment to the Professional with Janice Welch Osei to assist in the Office of (Referred from May I Commission meeting) Services Agreement ltem the Administrator. Action: Rescheduled 15. Award contract to construct a new ADA accessible Restroom addition to Item Building A at the Richmond County SherifPs Office (RCSO) Special Action: Operations Campus to Blount's Complete Home of Hephzibah in the amount Approved of $68,000. Bid Item 18-180 Motions Motion Motion Textrype Motion to approve referring this item to ^ the full CommissionADDTOVCI I wtth no recommendation. Motion Passes 4-0. Motions Motion Motion Textrype Motion to Approve approve. Motion Passes 4-0. Motions ryJ:"' Motion rext Made By Commissioner Andrew Jefferson Made By Made By Motionseconded BY Resurt CommissionerMA;;il'-' Passes MotionSeconded BY Result Seconded By Motion Result Commissioner Commissioner Mary Davis Andrew Jefferson Passes 16. Request for guidance regarding how the Central Services Department - Fleet Item Management Division should proceed regarding fleet maintenance services. Action: Approved Motion to approve going out for an RFP a ,-,- ,- for fleet maintenance commissioner CommissionerApprove ^ *; - * ;- --- - r-,------^ --. ^^-- Andrew passes-rr- - - services. Mr. M. Mary Davis williams votes No. Jefferson Motion Passes 3-1. www.augustaga.gov Administrative Services Committee Meeting 5/29/2018 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on May 8, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cumulative Evaluation Advisory Committee 2018 Unsolicited Proposal RFPUP 18-001 Strategic Sourcing, Expense Reduction Change Management Advisory Services Wednesday, April 18, 2018 @ 11:00 a.m. SCORING CRITERIA PGV Advisors, LLC 3348 Peachtree Rd NE Suite 700 Atlanta, GA 30326 1.Does the proposal strategically align with current Government policy and objectives? (1 = Weak; 5 = Strong)2.67 2.Does the Committee believe that the proposal will deliver net economic benefits to the Government?(i.e.will it generate jobs, business activity,stimulate urban renewal,etc.that would otherwise be foregone) (1 = No benefits; 5 = High benefits)1.33 3.Does the Committee believe that the proposal will likely have a net financial impact on Government?(I.e.will Government have to incur expenditure?) (1- High impact; 5= No impact)5 4. Does the proposal have the ability to generate additional cash flow revenues for the Government? (1 - No revenues; 5= Substantial revenues)2 5.Does the Committee believe that the proposal will likely have an impact on the community? (1 = Negative impact; 5= Positive impact)2.33 6. Does the Committee believe that the proposal will likely have an impact on the environment? (1 = Negative impact; 5 = Positive impact)2.33 7.Are the risks associated with the proposal acceptable to Government? (1 = Not Acceptable; 5 = Acceptable)2.33 8.Is the proposal achievable in terms of delivery with respect to Government changes required and timeliness? (1 = Not achievable; 5 = Achievable)1.67 9.Intuitively,does the Committee believe that the proposal may be viable but lack adequate information to make a decision? (1 -Not viable,no further info required;3 =Possibly viable, more info required; 5 = Viable no further info required) 1.33 10.Does this proposal represent a value proposition that the Government should consider? (1 = No; 5 = Yes)1 Based on the scoring RFPUP 18-001 is not unique or innovative to the approaches or concepts demonstrated by the proposal that relate to Augusta's mission. It did not include sufficient detail to permit a determination that Government support could be worthwhile and the proposed work could benefit the agency's research and development or other mission responsibilities. Augusta has also received various request from other vendors in the past and currently receives similar @,-o.**nt @*r,tr*rx %. @"* @o-d, @rr*t*n April 11,2018 Sam Datta, Principal and Co-Founder PGV Advisors, LLC 3348 Peachtree Road, NE, Suite 700 Atlanta, Georgia 30325 RE: Unsolicited proposal: RFPUP 18-OO1 Strategic Sourcing, Expense Reduction & Change Ma nagement AdvisorY Services Dear Mr. Datta: The Augusta, Georgia procurement Department is in receipt of the above referenced unsolicited proposal and a cashier's check in the amount of S100'00 (check # 5530339897) which is non-refundable' The referenced unsolicited proposalwill be reviewed by an Advisory Committee' The Committee's review will determine either (a) to reject the unsolicited proposal; or (b) to accept the unsolicited proposal' Should the Committee determine to accept your company's unsolicited proposal, we will seek competing bids for the proposed project as required by the state of Georgia. we would like to thank you for your interest in doing business with Augusta and will notify you of the committee's determination. should you have any questions, please contact the Procurement Department via mail, fax or email as follows: Augusta Procurement DePartment Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 505 Augusta, GA 30901. Fax: 706-821-2811 or Email: unsolicitedproposal(@ausustaea.sov Sincelely, 4/4"-- Geri/A. Sams Prlurement Director Janice Allen Jackson, Administrator Andrew Mackenzie, General Counsel Room 605 - 535 Telfair Street, Augusta Georgia 30901 (706)821-2422'Fax (706) 821-281 I w\\av. augustaga.g()\' Register at www.demandstar.com/supplier for automatic bid notification Scan this QR code with your smartphone or camera equipped tablet to visit the Augusta, Georgia RE: @.*orrn-*rrl@frr,trr*rl 9ffi. @"*@*rnd, @or*a, April27,2O!8 Sam Datta, Principal and Co-Founder PGV Advisors, LLC 3348 Peachtree Road, NE, Suite 700 Atlanta, Georgia 30326 Unsolicited Proposal: RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management Advisory Services Dear Mr. Datta: The referenced unsolicited proposal was reviewed by an Advisory Committee on April 18, 20L8. The Committee's review has determined the proposal is not unique to the needs of Augusta and we will not move forward with the referenced unsolicited proposal. The Procurement Department will prepare an Agenda Item to be placed before the governing body of Augusta, Georgia (the Board of Commission) to reject the referenced unsolicited proposal as recommended by the Advisory Committee. We will notify you as to the determination of the Board of Commission. Please note, we have attached a copy of your company's executed copy of Appendix D: Declaration to Abide by Process which states: o No intellectual property transfer to Augusta, Georgia at the Concept Submission, any material presented will be at my discretion;o No approaches will be made to the Board of Commission or other officers within Augusta, Georgia prior, during and after the Phased Process relating to an Unsolicited Proposal; ando ln the event of a rejected proposal, no further approaches are made to Augusta, Georgia regarding the Unsolicited Proposal until at least 18 months have transpired since the Concept Submission. We sincerely appreciate your interest in doing business with Augusta, Georgia and look forward to your continued participation in future business opportunities. GeriA. Sams Procurement Director cc: Janice Allen Jackson, Administrator Andrew Mackenzie, General Counsel Advisory Com mittee Members Attachment: Copy - PGV Executed Appendix D Room 605 - 535 Telfair Street, Augusta Georgia 30901 (706) 821-2422 - Fax (706) 821-281 I www.augustaga.goV Register at www.demandstar.com/supplier for automatic bid notifi cation ffi Scan this QR code with your smartphone or camera equipped tablet to visit the Augusta, Georgia Augusta, Georgia pGuS.-"- E oimim t-T rorifii-yitir i c r rrt orUnsolicited ProPosal Appendix D: Declaration to Abide by Process Date: March25,?OLG Name: Sam Datta Organization: PGV Advisors, LLC To: GeriA. Sams, Director. Augusta Procurement Department ln relation to the: Unsolicited Proposalfor Cost Reduction and Capital lnfusion Declaration: l, Sam Datta, Principal of PGV Advisors, 3348 Peachtree Road NE, Suite 700, Atlanta GA 30326 agree and acknowledge that I abide by the process outlined in this document including the following:o No intellectual property transfer to Augusta, Georgia at the Concept Submission, any material presented will be at my discretion;r No approaches will be made to the Board of Commission or other officers within Augusta, Georgia prior, during and after the Phased Process relating to an Unsolicited Proposal; ando ln the event of a rejected proposa!, no further approaches are made to Augusta, Georgia regarding the Unsolicited Proposal until at least 18 months have transpired since the Concept Submission. Executed as a Deed Signed, sealed and delivered Signature of Declarant: l{ame of Declarant:Sam Datta Signature of Witness:Crhtuf Name of Witness:Chris Clabbv 16 Administrative Services Committee Meeting 5/29/2018 1:10 PM Unsolicited Proposals Department:Procurement Presenter:Geri A. Sams Caption:Motion to reject Unsolicited Proposal: RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management Advisory Services. Background:Georgia Governor Nathan Deal signed into law new public- private partnership (P3) legislation, the Partnership for Public Facilities and Infrastructure Act (SB 59) (hereinafter referred to as “the Act”) on May 5, 2015. The Act allows state and local government entities to partner with private entities on “qualifying projects,” broadly meaning any project deemed to meet a public purpose or public need and satisfying those requirements set forth under the Act. On July 11, 2017 approved the conceptual model of Public-Private Partnership (P3) and on July 18, 2017 (second reading), the Augusta Commission adopted the model guidelines from the Partnership for Public Facilities and Infrastructure Act of 2015 Guidelines Committee. The referenced unsolicited proposal was reviewed by an Advisory Committee in accordance with guidelines set by Georgia. The determination of the Committee’s review is to reject RFPUP 18-001 unsolicited proposal as referenced above. Analysis:RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management Advisory Services was received from PGV Advisors on March 28, 2018 at 9:56 am. The committee found that the reasons for rejecting the proposal are: • It is not Unique, innovative, and meritorious methods, approaches, or concepts demonstrated by the proposal that relate Augusta's mission. • Did not Includes sufficient detail to permit a determination that Government support could be worthwhile and the proposed work could benefit the agency's research and development or other mission responsibilities; and • Augusta has received various request from other vendors in the past and currently receives similar requests. • Augusta create an internal department to collect “bad debt” • The submittal MUST be a written proposal for a new or innovative idea that is submitted to an agency on the initiative of the offerer for the purpose of obtaining a contract with the Government. It is not in response to a request for proposals, broad agency announcement, small business innovation research topic, small business technology transfer research topic, program research and development announcement, or any other government-initiated solicitation or program. Financial Impact:None Alternatives:PGV Advisors - No approaches will be made to the Board of Commission or other officers within Augusta, Georgia prior, during and after the Phased Process relating to an Unsolicited Proposal; In the event of a rejected proposal, no further approaches are made to Augusta, Georgia regarding the Unsolicited Proposal until at least 18 months have transpired since the Concept Submission; and Augusta, Georgia retains the right to reject any proposal at any time prior to the execution of an interim or comprehensive agreement. Recommendation:To reject Unsolicited Proposal: RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management Advisory Services received from PGV Advisors, LLC Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 5/29/2018 1:10 PM Update of Whitewater/Savannah River Design & Concept Department:Procurement Presenter:Geri Sams Caption:Update of RFP 18-300 Whitewater/Savannah River Design & Concept. Background:The Augusta, Georgia Commission at their meeting held on Tuesday, May 7, 2018 approved expedited, 15 day procurement process to procure a concept for a Whitewater Center to address a holistic approach for river recreational activities. The New Savannah River Bluff Lock and Dam was originally constructed in 1937 by the United States Army Corp of Engineers. The purpose of this structure was to facilitate commercial navigation on the upper reached of the Savannah River to serve the City of Augusta. The commercial shipping use of the lock ceased in 1979, and the structure fell into disrepair. As of today, the structure has been permanently closed by the Army Corps of Engineers, and is no longer available for passage. The dam serves as a water supply for Augusta, Georgia and its surrounding industries, as well as provides a source for water- related recreation activities. The Augusta Recreation and Parks Department maintains the area surrounding the lock in the New Savannah River Lock and Dam Park. With the involvement and guidance of the Army Corps of Engineers, Augusta seeks to make improvements for the lock and dam structure. Currently, the dam is proposed to be removed and replaced by a fixed structure or modified to allow for the passage of fish. The modified structure will allow the pool to be maintained for an upstream water supply and recreation. However, Augusta is exploring alternative uses for the structure that will comport with all federal, state, and local requirements. Analysis:On Tuesday, May 22, 2018 the Procurement Department received two (2) compliant proposals. The vendors responding are McLaughlin Whitewater Design Group and Pond/S2O. We intend to expedite this project through the Augusta Commission approval process as quickly as possible once the project evaluators make a recommendation. - RFP submittal period advertised to the public May 10, 15, 2018 - Question Submittal Deadline May 16, 2018, 5:00 PM - RFP submittal period closed to the public May 22, 2018 - Evaluation Meeting May 30, 2018 - Evaluators’ recommendation to Commission Committee June 12, 2018 - Commission Agenda June 19, 2018 Financial Impact:None Alternatives:None Recommendation:None Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 5/29/2018 1:10 PM Committee to study rules and qualifications for elected officials Department:Clerk of Commission Presenter: Caption:Set up a committee to study rules and qualifications for being elected as an official. (Requested by Commissioner Grady Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: