HomeMy WebLinkAbout2018-04-24 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 4/24/2018
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman;
Davis and D. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. The Fleet Management Department is requesting approval to replace 7 - Road
Patrol, 4 - Traffic, 2 - Administration, 1- Community Services, 1- Training
Range and 1 - Civil & Fugitive vehicles within the Sheriff’s Office using
Capital Outlay funds. Akins Ford Corp. Bid Item 18-123
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
2. Request Commission approval to purchase one non-CDL required dump truck
for the Utilities Department, Construction and Maintenance Division.
Fleetcare Commercial, Bid 17-188
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commissioner
Dennis Williams
Commissioner
Andrew Jefferson Passes
3.
Approve award of contract for the replacement of the Webster Detention
Center's Kitchen and Laundry HVAC to Gold Mech Inc. of Augusta in the
amount of $165,295.00 utilizing competitive Bid Item #18-138.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Passes
4. Approve award to install a Sump Sweeper Filtration System on the existing
cooling tower at the Augusta Judicial Center to Contract Management of
Augusta for $60,050.00. Bid Item 18-136
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. M. Williams
abstains.
Motion Passes 3-0 -1.
Commissioner
Andrew
Jefferson
Commissioner
Mary Davis Passes
5. Motion to approve the minutes of the Administrative Services Committee held
on April 10, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Andrew Jefferson Passes
6. Approve award of contract for the Augusta Probate Court Lobby Renovations
to Sommers Construction in the amount of $170,000.00. (Bid 18-156)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Motion
Result
Approve Passes
Motion to
approve.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Andrew Jefferson
7. To provide information regarding upcoming changes to the 2008 GMEBS
Pension Plan.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Andrew
Jefferson
Passes
www.augustaga.gov
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Attendance 4/24/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Asset
Yr/Make/Model
Miles
Age
Miles
Type
Svc
Reliability
Maint
Cond
Total
2100479 10 Ford Crown Vic Totaled
206086 07 Ford Crown Vic Totaled
213056 13 Dodge Charger Totaled
215068 15 Dodge Charger Totaled
210276 11 Ford Crown Vic Totaled
208055 09 Ford Crown Vic Totaled
210299 11 Ford Crown Vic Totaled
204183 05 Ford Crown Vic 174,482 13 17 3 3 3 3 42
206083 07 Ford Crown Vic 163,549 11 16 3 3 3 3 39
207029 07 Ford Crown Vic 197,646 11 19 3 3 3 3 42
207037 07 Ford Crown Vic 166,630 11 16 3 2 2 3 37
208067 09 Ford Crown Vic 176,815 9 17 3 3 3 3 38
203059 03 Ford Crown Vic 168,006 15 16 2 4 4 3 44
203057 03 Ford Crown Vic 174,391 15 17 2 2 3 3 42
208107 08 Chevrolet Impala 170,550 10 17 2 2 2 2 35
203055 03 Ford Crown Vic 243,662 15 24 2 2 4 3 50
RCSO DEMOGRAPHICS
DIVISION BREAKOUT
Administration 12
Civil Investigation 65
Community Service 12
Narcotics 40
Road Patrol 284
Training Range 26
Civil & Fugitive 30
Jail 28
TOTAL 497
Average number of vehicles replaced each year = 42 (8%)
average number of vehicles lost in accidents per year = 11, lowers replacement to 6%
DIVISION MILES
125,000-149,999 150,000-174,999 175,000-199,999 >200,000
Administration 1
Civil Investigation 10 7 1
Community Service 2 3 1
Narcotics 3 3 2 1
Road Patrol 44 41 14 3
Training Range 13 7 4
Civil & Fugitive 6 5 9 8
Jail 9 1 3 1
85 65 23 12
Total of 185 over in mileage for all divisions (9 vehicles in Narcotics should not be considered as Narcotics uses
Forfeiture Funds for vehicle replacement)
Year
Admin
Civil
Inv
Community
Service
Narc
Road
Patrol
Tng Rng
Civil/Fug
Jail
1999 * 1 5 1 5
2000 6 3 3
2001
2002
2003 2 2 3 7 5
2004 1 2
2005 1 1 1 3 2 1 1
2006 1 1 6 2 2 1
2007 9 1 4 22 5 4 2
2008 1 4 1 3 3 1 4 1
2009 1 1 35 3 3
2010 2 9 6 17 2 2
2011 4 34 3
2012 10 1 5 1 2
2013 2 5 1 2 59 2 6
2014 4 5 32
2015 2 1 1 23 3
2016 3 6 6 10 1 3
2017 2 7 1 36
12 66 12 41 284 26 30 29
*1993 E- 350 Cargo Van, 1992 Ford F-150 TOTAL 497
Invitation to Bid
Sealed bids will be received at this office until Friday, January 12, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-123 2018 Dodge Police Vehicles for Augusta, GA – Central Services Department – Fleet Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, December 29, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 7, 14, 21, 28, 2017
Metro Courier December 13, 2017
Administrative Services Committee Meeting
4/24/2018 1:10 PM
2018 - Sheriff's Vehicles - Capital Outlay
Department:Central Services Department - Fleet Management Division
Presenter:Ron Crowden
Caption:The Fleet Management Department is requesting approval to
replace 7 - Road Patrol, 4 - Traffic, 2 - Administration, 1-
Community Services, 1- Training Range and 1 - Civil &
Fugitive vehicles within the Sheriff’s Office using Capital
Outlay funds. Akins Ford Corp. Bid Item 18-123
Background:SPLOST VII’s allocation for the Sheriff’s Office vehicles is
$1,200,000 each year. The average number of vehicles replaced
under SPLOST, each year, is 42 or 8% of the Sheriff’s total light
vehicle fleet. The average number of vehicles lost each year to
accidents is 11. In SPLOST VI and VII the emphasis has been
on replacing Road Patrol and Civil Investigative Division (CID)
vehicles. The annual replacement for Road Patrol is 7 % and
CID is 12%
Analysis:The Procurement Department published a competitive bid using
the Demand Star national electronic bid application for Police
Vehicles with the following results. Bid 18-123 – Patrol
Package: Akins Ford Corp = $27,917.00; Ginn Chrysler Jeep
Dodge = $29,735.00 for a total of $195,419.00. Traffic Package:
Akins Ford Corp = $28,235.00, Ginn Chrysler Jeep Dodge =
$29,953.00 for a total of $119,812.00. Administrative Package
(CID): Akins Ford Corp = $22,229.00, Ginn Chrysler Jeep
Dodge = $22,874.00 for Administration, Community Service
and Training Range for a total of $68,622.00. Civil Package:
Akins Ford Corp = $22,813.00, Ginn Chrysler Jeep Dodge =
$24,469.00.
Financial Impact:7-Road Patrol Vehicles at $27,917.00 each = $195,419.00;
4-Traffic Vehicles at $28,235 each = $112,940.00; 2 –
Administration Vehicles at $22,229.00 each = $44,458.00;
1-Community Services Vehicle at $22,229.0; 1 – Training
Range Vehicle at $22,229.00; and 1-Civil & Fugitive Vehicle at
$22,813.00. The total amount for the Sheriff’s vehicles is
$420,088.00.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the request to replace 16 Sheriff’s vehicles at a cost of
$420.088.00 and declare the turned in vehicles surplus and
available for auction.
Funds are
Available in the
Following
Accounts:
272-01-6440/54.22110 Capital Outlay
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Friday, June 2, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-185 Utility Cart for Augusta Central Services Department – Fleet Maintenance Division
Bid Item #17-188 Dump Truck for Augusta Central Services Department – Fleet Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, May 19, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 27, May 4, 11, 18, 2017
Metro Courier May 3, 2017
4- Central Senrices Department,'Z'a' l akryah .\. Douse, DircctorA R.n Crowden, Fleet Manager ,#:LTTi:1i,?:
Augusta GA 30904
Phone (706) 821-2892
TO:
FROM:
SUBJECT:
DATE:
MEMORANDUM
MS. Geri Sams, Director, procurement Department
Ron Crowden, Fleet Manager, Central Services Department
Bid Award Request - 17-188 Dump Truck
Jwte29,2017
Fleet Management would like to request the award for the atlach4ed,compilation sheet for bid17- 188, Dump Truck, which opened Jwrc 2, 2017 be offered to Fleetcare Commercial. Thevender was the lowest priced bidder and satisfactorily met the required bid specifications. Theresults are attached.
It should be noted that the bidders with the two lowest bids both had exceptions. In both casesthe exceptions were acceptable. Please let us know when the vendor administration is completedon this award so that we may move forward in obtaining commission approval.
If you have any questions or concerns, please contact me.
Best Personal Regards,
/2,/*,/-
Ron Crowden
Fleet Manager
'LT.irJtr ES ru i:;]r*
Bid Opening ttem ##188 DumE'ffii
t0l
for Augusta, Georgia - Central Seruices Department
Fleet Maintenence Division
June 2, 2017 @11:ff) a.m.
Number Specifi cations Download (Demandstar):12
Electronac Notifications (Demandstar): 149
Pre-Bid/Telephone Conference : I{A
Frelghtllner of Augusta
515 Skpiew Drive
Augusta, GA 30901
Fleetcare Commerclat
1242 Nowell Drive
Augusta, GA 30901
Rush Truck Center
2925 Gun Club Road
Augusta, GA 3090?
15e,180 DAYS ARO
yendor has baen deemea non-comilililE?uEE" uEEtrr€s non-Gompllant tor faaling to provide a Business tlcense numbfiii'ofAddendum #1: Rush Truck center/2g2s Gun crub Road, Augusta, GA 30907
OFFICIAL
1?-t !tqa! !rtl --,r rt.rtE g
i_ d Jliit t-:I i-'H ':!.;{"1
Page 1 of 1
-
Administrative Services Committee Meeting
4/24/2018 1:10 PM
2018 - Utilities Construction - Dump Truck
Department:Central Services - Fleet Management
Presenter:Ron Crowden
Caption:Request Commission approval to purchase one non-CDL
required dump truck for the Utilities Department, Construction
and Maintenance Division. Fleetcare Commercial, Bid 17-188
Background:The Construction and Maintenance Division of the Utilities
Department is having difficulty with hiring CDL qualified
drivers. This is affecting their ability to conduct timely repairs to
the sewer infrastructure. The smaller dump truck, not requiring
a CDL qualified driver will allow a variety of staff to operate the
truck. The vendor has agreed to honor the pricing for Bid 17-
188 , memo attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid application. The results of Bid
17-188 - Dump Truck, which closed June 2, 2017, are: Fleetcare
Commercial at $71,900.00; Freightliner of Augusta at
$77,383.00 and Rush Truck Center at $81,848.00. The
tabulation sheet is attached for review.
Financial Impact:The Procurement Department published a competitive bid using
the Demand Star electronic bid application. The results of Bid
17-188 - Dump Truck, which closed June 2, 2017, are: Fleetcare
Commercial at $71,900.00; Freightliner of Augusta at
$77,383.00 and Rush Truck Center at $81,848.00. The
tabulation sheet is attached for review.
Alternatives:The purchase of this truck is from 2017 Capital Outlay – Fleet,
for $71,900.00 from the following account: 506-04-
3410/54.22510.
Recommendation:Approve the purchase of the truck.
Funds are
Available in the
Following
Accounts:
506-04-3410/54.225410 - Utilities Construction Capital Outlay
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Webster Kitchen
HVAC System
Webster Laundry
HVAC System
Bid Price
for Both
Compliance
Review
3% Goal
Waters Mechanical
PO Box 23
Glennville, GA 30427
Yes 363018 Yes $89,500.00 $89,500.00 $179,000.00 YES
Gold Mech, Inc.
1559 Broad Street
Augusta, GA 30904
Yes 181543 Yes $83,300.00 $81,995.00 $165,295.00 YES
Jonny's Heating & Air
PO Box 6734
Augusta, GA 30916
Trane
3342 Commerce Drive
Augusta, GA 30909
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar):0
Total Electronic Notifications (Demandstar): 0
Local Vendors Notified: 15
Mandatory Pre-Bid Conference Attendees: 5
Total packages submitted: 2
Total Non-Compliant: 0
Bid Item #18-138 Webster Detention Center Kitchen and Laundry HVAC Replacement
for Augusta, GA Central Services Department-
Facilities Maintenance Division
Bid Date: Thursday, January 25, 2018 @ 11:00 a.m
Page 1 of 1
Trane Commercial Systems
Ingersoll Rand
3342 Commerce Drive
Augusta, GA 30909
Augusta Chiller Services
3871 Oak Drive
Martinez, GA 30907
GoldMech
Attn: Donna Benitez
1559 Broad Street
Augusta, Georgia 30901
D'Antignac & Merritt Heating & Air
1003 Alexander Dr.
Augusta, GA 30909
Bill James & Sons Mechanical
Contractors
1225 New Savannah Rd.
Augusta, GA 30901
Busby’s Heating
1236 Gordon Park Rd.
Augusta, GA 30901
Yearout Services
1213 Nowell Drive
Augusta, Georgia 30901
RETURNED MAIL
EMCOR Services Air Cond
158 Lott Court
West Columbia, SC 29169
Creighton Laircey Company Inc
1528 Crescent Ct.
Augusta, GA 30909
Sig Cox Heating & Air
Conditioning
1431 Greene St.
Augusta, GA 30901
Doc Savage Heating
2530 Ivey Road
Augusta, GA 30906
Contract Management
Attn: James Williams
1827 Killingsworth Rd.
Augusta, GA 30904
Plunkett Heating
3069 Skinner Mill Rd.
Augusta, GA 30909
Coleman Mechanical Services
135 Henry Miller Street
Harlem, GA 30814
Contract Management Inc.,
1827 Killingsworth Road
Augusta, GA 30904
Martin Mechanical
Contractors, Inc.
160 Maxley Blvd
Athens, GA 30601
Waters Mechanical Inc.
Attn: Brandon Waters
802 Walter L. Dasher Road
Glennville, GA 30427
Spartan Mechinical
Attn: Ken Smith
3874 Wrightsboro Rd
Augusta, GA 30909
Columbia Mech. Services Inc.
4094 Business Park Court
Evans, GA
Mobley Mechanical Services
P.O. Box 204367
Martinez, GA 30917
C.D. White, Inc.
P.O. Box 1033
Waynesboro, GA 30830
Johnny's Heating and Air
PO Box 6734
Augusta, GA 30916
Larry Pittman& Associates
1249 Gordon Park Road
Augusta, GA 30901
Copper Construction Company .
410 McIntosh Street
Vidalia, GA 30474
Takiyah Douse
Central Services
Lonnie Wimberly
Central Services - Fac
Kellie Irving
Compliance Office
Bid Item #18-138
Webster Detention Center Kitchen and
Laundry HVAC Replacement For
Augusta, GA Central Svcs-Facilities
Bid Mailed: 12/14/2017
Bid Item #18-138
Webster Detention Center Kitchen and
Laundry HVAC Replacement For
Augusta, GA Central Svcs-Facilities
Bid Due: Thurs 01/25/18 @ 11:00 A.M.
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Bid #18-138 Webster Detention Center Kitchen and Laundry HVAC Replacement
Department:Central Services Department
Presenter:Takiyah A. Douse
Caption:Approve award of contract for the replacement of the Webster
Detention Center's Kitchen and Laundry HVAC to Gold Mech
Inc. of Augusta in the amount of $165,295.00 utilizing
competitive Bid Item #18-138.
Background:The Detention Center kitchen’s and Laundry’s Make-Up Air
units are the original units installed in the center, more than 19
years ago. The units has now failed. In addition to failing, the
two roof top units has suffered extensive weather damage
requiring great care to remove them.
Analysis:Gold Mech Inc. of August submitted the lowest compliant bid
submitted through competitive Bid Item #18-138 of
$165,295.00. The bid price is in line with the anticipated budget
cost for this work.
Financial Impact:The cost of the Laundry room and Kitchen HVAC replacement
is $165,295.00.
Alternatives:1. Approve and award of contract for the replacement of the
Webster Detention Center's Kitchen and Laundry HVAC to
Gold Mech Inc. of Augusta in the amount of $165,295.00. 2. Do
not approve the purchase
Recommendation:Approve award of contract for the Webster Detention Center's
Kitchen and Laundry HVAC replacement to Gold Mech Inc. of
Augusta in the amount of $165,295.00.
Funds are
Available in the
Following
Accounts:
This project is funded through current year capital and SPLOST
7 designated for Existing Facility Upgrades.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Tuesday, January 23, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-136 Augusta Judicial Center Sump Sweeper Filtration System for Augusta, GA – Central Services
Department – Facilities Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
Mandatory Pre bid on Friday, January 5, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605.
A Site Visit to follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, January 9, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 14, 21, 28, 2017, January 4, 2018
Metro Courier December 20, 2017
OFFICIAL
Bid Opening
Bid Item #18-136 Augusta Judicial Center
Sump Sweeper Filtration System
for Augusta, Georgia - Central Services
Department-Facilities Maintenance Division
Bid Due: Tuesday, January 23, 2018 at 3:00 p.m.
Vendors
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
Attachment B Yes
E-Verify #225306
SAVE Form Yes
Bid Price $60,050.00
Total Number Specifications Mailed Out: 20
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 74
Total Number of Specifications Mailed to Local Vendors: 15
Mandatory Pre-Bid Conference/Telephone Conference Attendees: 2
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Trane Commercial Systems
Ingersoll Rand
3342 Commerce Drive
Augusta, GA 30909
Augusta Chiller Services
3871 Oak Drive
Martinez, GA 30907
GoldMech
Attn: William Dozier
1559 Broad Street
Augusta, Georgia 30901
D'Antignac & Merritt Heating &
Air
1003 Alexander Dr.
Augusta, GA 30909
Bill James & Sons Mechanical
Contractors
1225 New Savannah Rd.
Augusta, GA 30901
Busby’s Heating
1236 Gordon Park Rd.
Augusta, GA 30901
Coleman Mechanical Services
135 Henry Miller Street
Harlem, GA 30814
EMCOR Services Air Cond
158 Lott Court
West Columbia, SC 29169
Creighton Laircey Company Inc
1528 Crescent Ct.
Augusta, GA 30909
Sig Cox Heating & Air
Conditioning
1431 Greene St.
Augusta, GA 30901
Doc Savage Heating
2530 Ivey Road
Augusta, GA 30906
Babbitt's Inc
3111 Damascus Rd.
Augusta, GA 30909
Plunkett Heating
3069 Skinner Mill Rd.
Augusta, GA 30909
A W Duggan Inc
1727 Fairview Ave.
Augusta, GA 30904
Columbia Mech Services Inc.
4094 Business Park Court
Evans, GA. 30809
Martin Mechanical
Contractors, Inc.
160 Maxley Blvd
Athens, GA 30601
Waters Mechanical Inc.,
802 Walter L. Dasher Road
Glennville, GA 30427
ChemAqua
Attn: Norman Picker
1905 Preston Dr.
Augusta, GA 30906
Johnny's Heating and Air
PO Box 6734
Augusta, GA 30916
C.D. White, Inc.
P.O. Box 1033
Waynesboro, GA 30830
Copper Construction Company
410 McIntosh Street
Vidalia, GA 30474
Golden & Golden
Attn: Paul Golden
2919 Peach Orchard Rd
Augusta, GA 30906
Contract Management Inc.,
Attn: Lorenzo Mason
1827 Killingsworth Road
Augusta, GA 30904
Takiyah Douse
Augusta Central Services
Lonnie Wimberly
Augusta Central Services
Kelli Irving
Compliance Office
Bid Item #18-136
Augusta Judicial Center Sump Sweeper
Filtration System
For Augusta Central Services-Facilities
Mailed: Thursday, 12/14/2017
Bid Item #18-136
Augusta Judicial Center Sump Sweeper
Filtration System
For Augusta Central Services-Facilities
Bid Due: Tues 01/23/18 @ 3:00 p.m.
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Judicial Center Sump Sweeper Filtration System
Department:Central Services Department
Presenter:Takiyah A. Douse
Caption:Approve award to install a Sump Sweeper Filtration System on
the existing cooling tower at the Augusta Judicial Center to
Contract Management of Augusta for $60,050.00. Bid Item 18-
136
Background:The Judicial Center HVAC system employs a water-cooled
chiller and electric reheat. Central Services Department wishes
to install a Sump Sweeper Filtration System to augment ongoing
preventative maintenance activities ultimately extending the
useful life of the HVAC system
Analysis:Contract Management submitted the lowest compliant bid of
$60,050.00. The bid price is in line with the anticipated budget
cost for this work.
Financial Impact:The cost of installing the Sump Sweeper Filtration System
installation is $60,050.00.
Alternatives:1. Approve and award of contract for the installation of the
Augusta Judicial Center’s Sump Sweeper Filtration System to
Contract Management of Augusta in the amount of $60,050.00.
2. Do not approve the purchase
Recommendation:Approve award of contract for the Augusta Judicial Center
Sump Sweeper Filtration System to Contract Management of
Augusta for $60,050.00.
Funds are
Available in the
Following
Accounts:
This project is funded through carryover capital designated for
existing facility upgrades in account 272016210—54.25310.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting Commission Chamber - 4llOl2}LB
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman;
Davis and D. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Approve new full-time 100% grant paid Court Aide position for the State Court ltem
Accountability Court program. Grant is funded annually from July to June. Action:
Approved
Motions
Motion
Type
Approve
0.
2. Discuss 'Common Set
Williams)
Motions
Motion Motion Textrype
of Facts" (Requested by Commissioner Marion Item
Action:
Approved
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commissioner
Motion Passes 4- Mary Davis Dennis Williams
Motion
Result
Passes
Made By seconded By Motion
Result
Motion to approve
^ receiving this item as commissioner CommissiorApprove ilror-u,ior. Mary Davis Dennis wil:;, Passes
Motion Passes 4-0.
3. Motion to approve the minutes of the Administrative Services Committee held
on March 13, 2018.
Item
Action:
Approved
Motions
Motion r -^a:^- 7,.\---^ rr r h Motion;- ---- Motion Text Made By Seconded Byt YPe ''---- -" Result
Motion to
Approve ffiffi:hasses4_ ffT##',."ffi."" fi:ffiii;fi;ffi, passes
0.
4. Presentation of the Augusta, Georgia Retirement process. rtem
Action:
Rescheduled
Motions
Y:tl"' Motion Text Made By Seconded By MotionIYPe -.'--- -r Result
Motion to refer this
Derer [:[f,:H]]lnn r. commissione - commissioner
recommendation.
, ;r;;;;;iJ'tt Dennis passes
Williams
Motion Passes 4-0.
5. Request Human Resources Department provide the following: l)Detail Itempresentation on the retirement briefing and option that all employees are Action:
presented when they retire and 2) Evidence that the Health Care Plan is Rescheduled
offered to the employee that they must either accept or reject and 3)Evidence
from our Health Care Plan specifically authorizes the carry over after
retirement up to the age of 65 when Medicare/Ivledicaid becomes effective
and 4) Provide commissioners all presentation information electronically.
(Requested by Commissioner Sammie Sias - deferred from March i3
Finance Committee)
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
This item was included in the
discussion of Item #4.
www.augustaga.qov
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on April 10, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office until Thursday, March 8, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-156 Augusta Probate Court Lobby Renovations for Augusta Central Services Department – Facility
Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, January 25, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Wednesday, February 21, 2018 @ 3:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, February 22, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with
the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 25, February 1, 8, 15, 2018
Metro Courier January 25, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify Bid
Bond
SAVE
Form Bid Price
Compliance
Review
10% Goal
Contract Management
1827 Killingsworth Road
Augusta, GA 30904
YES 225306 YES YES $186,817.00 YES
Clifton Construction
P.O. Box 949
Evans, GA 30809
Sommers Construction
632-C South Old Belair Road
Grovetown, GA 30813
YES 218563 YES YES $170,000.00 YES
RR&B Associates
6120 Hwy 85
Riverdale, GA 30274
J& B Construction
3550 Gordon Highway
Grovetown, GA 30813
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 254
Total Electronic Notifications (Demandstar): 6
Mandatory Pre-Bid Attendees: 7
Total Number Specifications Mailed Out to Local Vendors: 15
Total packages submitted: 2
Total Noncompliant: 0
Bid Item #18-156
Augusta Probate Court Lobby Renovations for Augusta, GA
Central Services Department-Facilities Division
Bid Date: Thursday, March 8, 2018 @ 11:00 a.m.
Page 1 of 1
COMPLIANCE DEPARTMENT
535 Telfair Street Suite 710 Augusta, GA 30901
(706) 821-2406 Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
Compliance Department
Kellie Irving
Compliance Director
MEMORANDUM
To: Takiyah Douse, Director, Central Services
Geri Sams, Director, Procurement Department
From: Kellie Irving, Director, Compliance Department
Date: March 14, 2018
Subject: Augusta Probate Court Lobby Renovations
Bid Item # 18-156
This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award.
This memo is to transmit the review and concurrence of responsiveness and compliance by the
bidder/offeror, Sommers Construction, LLC. Augusta, Georgia code requires contractor(s) to meet the
assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local
funded projects.
The goal established for the Augusta Probate Court Lobby Renovations for Augusta, Georgia, Bid Item
#18-156, is 10%. The bidder/offeror has committed to a minimum of 10% and has satisfied the good
faith efforts. This bidder/offeror is eligible for award.
Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the
Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this
project.
Should you have questions, please contact me at (706) 826-1325.
COMPLIANCE DEPARTMENT
535 Telfair Street Suite 710 Augusta, GA 30901
(706) 821-2406 Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
Compliance Department
Kellie Irving
Compliance Director
MEMORANDUM
To: Takiyah Douse, Director, Central Services
Geri Sams, Director, Procurement Department
From: Kellie Irving, Director, Compliance Department
Date: March 14, 2018
Subject: Augusta Probate Court Lobby Renovations
Bid Item # 18-156
This Bidder/Offeror IS eligible for award. This Bidder/Offeror IS NOT eligible for award.
This memo is to transmit the review and concurrence of responsiveness and compliance by the
bidder/offeror, Contract Management, Inc. Augusta, Georgia code requires contractor(s) to meet the
assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local
funded projects.
The goal established for the Augusta Probate Court Lobby Renovations for Augusta, Georgia, Bid Item
#18-156, is 10%. The bidder/offeror has committed to a minimum of 10% and has satisfied the good
faith efforts. This bidder/offeror is eligible for award.
Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the
Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this
project.
Should you have questions, please contact me at (706) 826-1325.
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Probate Court Lobby Renovations
Department:Central Services Department
Presenter:Takiyah A. Douse
Caption:Approve award of contract for the Augusta Probate Court Lobby
Renovations to Sommers Construction in the amount of
$170,000.00. (Bid 18-156)
Background:The Probate Court Lobby is experiencing some security
concerns, which has been a problem since the John H. Ruffin, Jr.
Courthouse completion in 2011. It has been determined that the
entrance and waiting area for Suite 100, housing the Probate
Court, needs to be renovated to provide enhance security for the
Judge, staff and public. Due to the current layout of the suite,
individuals are able to walk through the reception area, most
times unnoticed, directly into the courtroom without
challenge. The Probate Court has endured this lack of security
since moving into the Augusta Judicial Center, and it is the only
court in the facility experiencing this situation. This proposed
renovation plan would establish control procedures for gaining
access to the court, making the court’s administration operation
and courtroom safer.
Analysis:Security of the Probate Courtroom has been an issue since its
relocation to the Judicial Center. Funds to perform the needed
renovation upgrade of the court’s security had not been available
in the sufficient amount until recently. The cost of the security
renovation of the court lobby is within the market range for the
scope of work and determined to be fair and reasonable.
Financial Impact:The cost of renovating the Probate Court Lobby is $170,000.00
Alternatives:1. Approve the Probate Court Lobby Renovations for
$170,000.00 to meet the security needs of the court for its Judge,
staff and the public. 2. Do not approve the proposal.
Recommendation:Approve the Probate Court Renovation for $170,000.00 to meet
the security needs of the court for its Judge, staff and the public.
Funds are
Available in the
Following
Accounts:
Funds are available in account 329-05-1120 ($24,520) and 272-
02-1710 ($145,480).
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Info on Changes to 2008 GMEBS Pension Plan
At the March 6, 2018 commission meeting, changes proposed by the Pension Committee to the
2008 GMEBS Defined Benefit Pension Plan were approved by the Augusta Commission. These
changes are scheduled to become effective on July 1, 2018 after the plan is amended. This
information is being provided in order to help explain how, or if, those changes will affect you.
What are the changes?
There are two major changes:
1. The Multiplier – which is one of the numbers in the formula used to compute retirement
benefits – will increase from 1.65% to 2%;
2. The amount contributed by both the employee and Augusta will increase. Employee
contributions will increase by 2.25%. Augusta’s contribution will increase to $5,552,531.
Who does this affect?
The changes apply to active members of the 2008 GMEBS Plan. This includes:
1. Members of the former City of Augusta GMEBS plan who moved to the 2008 GMEBS Plan;
2. Members of the former 1977 Pension plan who moved to the 2008 GMEBS Plan;
3. Members of the 1998 Defined Contribution plan who moved to the 2008 GMEBS Plan;
4. Employees who were in no plan prior to 2008 who joined the 2008 GMEBS Plan;
5. All employees hired or rehired after October 1, 2007 who are members of the 2008
GMEBS Plan.
Who is NOT affected:
1. Members of the former City of Augusta GMEBS plan who elected to stay in that plan;
2. Members of the 1977 Pension Plan who elected to stay in that plan;
3. Members of the 1998 Defined Contribution Plan who elected to stay in that plan;
4. Vested non-active members/ former employees with frozen accounts;
5. Non-members of the 2008 GMEBS Defined Benefit Plan;
6. Members currently drawing retirement benefits;
7. Members who retire prior to the effective date of changes.
How does this affect me?
If you fall into one of the five groups affected by the upcoming changes, after the effective date
these changes will have an impact on your paycheck as an active employee as well as the benefits
check you receive after retirement.
What is the effect on my paycheck before I retire?
Effective with the first paycheck issued in January 2019, the rate of employee contributions will
increase by 2.25%.
What is the effect on my paycheck after I retire?
For current active employees whose retirement date is July 1, 2018 or later, the multiplier used
to compute retirement benefits will increase from 1.65% to 2%.
Other FAQ:
1. Did the retirement age change?
No. Normal retirement age is age 65, or age 62 with 25 years of service (YOS). For public safety
employees, the retirement age is 65, or 55 with 25 years of service.
2. What is the new benefit formula?
The new formula changes the current multiplier of 1.65% to 2%. The new benefit is calculated
as follows:
Number of Years of Service X 2.0% X Final Average Earnings
3. How are my Years of Service (YOS) calculated?
Your credited years of service are counted from your date of participation. This is the date you
began to make contributions to the plan. If you were in another plan and moved to this plan in
2008, your date of participation is the date you began to contribute to the first plan.
Depending on whether or not you immediately joined a plan when you were first hired, your
date of participation and your date of employment may be different.
4. Does this change give me credit for all years I have worked for this government?
This change does not give any additional years of credit for service. If you first contributed to a
plan when you began working, your YOS and the number of year employed are the same. If
you did not join a plan until later, your YOS are less than the amount of years you have worked.
YOS are only the years for which you made contributions to the plan or for which you have
purchased service years.
5. Does this change apply the 2% multiplier to all years I have contributed to the plan or
are the years prior to this change computed at 1.65%?
This change will credit the employee at the rate of 2% for all years contributed.
6. What is the Multiplier?
Multiplier is the term used for the number in the benefit formula that is the percentage of your
final average earnings you receive for each year of service.
7. What are Final Average Earnings?
Final Average Earnings is the average of the 5 consecutive years prior to retirement in which
the employee’s earnings were the highest. This may or may not be the last five years worked.
8. Does the new formula for benefits affect those already drawing a retirement check on
this plan?
No. This change only affects benefit calculations for those employees with a retirement date of
July 1, 2018 or later.
9. When will I see the increased amount of my contribution taken out of my check?
The increase will start on your first check in January 2019.
10. I was on the old city GMEBS plan and moved to the 2008 Plan. My contribution
remained at 3.5%. What will my new contribution be?
For those employees who were members of the old City GMEBS plan who moved to the new
plan whose contribution remained at 3.5%, your contribution will increase by the same amount
– 2.25%- and will now be 5.75%.
11. I chose to remain on the 1977 plan, the old City GMEBS Plan or the 1998 Defined
Contribution Plan, can I now join this plan?
No, the opportunity to convert to the 2008 GMEBS plan was a one-time election.
12. Why didn’t Augusta split the increased cost of the new benefit 50-50 with employees?
The amount contributed by employees is specified in the plan document and can only be changed
by an amendment to the plan. The amount has remained at 4% since 2008.
Augusta, as the employer, is required to contribute all remaining amounts to keep the plan
funded at the level required by state regulations. This amount is recomputed annually by the
actuarial study and is then converted to a percentage of the total payroll. The amount has varied
from 6.88% for 2014 to 4.63% for 2018.
Employees will receive credit for all years of service at the higher rate but are only being charged
for the years going forward. Given the potential future costs as well and the impact on current
budgets, the cost to Augusta of 50-50 split would not have made it possible to increase to
multiplier to 2% at this time.
Administrative Services Committee Meeting
4/24/2018 1:10 PM
Provide information regarding upcoming changes to 2008 GMEBS Plan
Department:Administrator
Presenter:Janice Allen Jackson
Caption:To provide information regarding upcoming changes to the 2008
GMEBS Pension Plan.
Background:At the March 6, 2018 commission meeting, changes proposed by
the Pension Committee to the 2008 GMEBS Defined Benefit
Pension Plan were approved by the Augusta Commission. These
changes are scheduled to become effective on July 1, 2018 after
the plan is amended. The information attached has been
provided to employees already. Information meetings will also
be scheduled to allow employees to ask additional questions.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission