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Home My WebLink About2018-01-09 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 1/9/2018 ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Motion to approve five (5) annual bid items. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 2. Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. RFP 17-272 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 3. Fix and Publish Qualifying Fees for 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 4. Motion to approve the minutes of the Administrative Services Committee held on December 12, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 5. Motion to approve the renewal of the lease for the use of property located at the Navy Operational Support Center at 2869 Central Avenue for the term of 1 July 2018 through 30 June 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Andrew Jefferson Commissioner Mary Davis Passes 6. Update/status report from the General Counsel regarding pay differentials between staff attorneys assigned to certain city departments to include the request from Procurement Department for a dedicated attorney and related documents requested by the commission. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result www.augustaga.gov Approve Motion to approve receiving this item as information and bringing back a report from the Administrator, the General Counsel and the Procurement Director regarding the establishment of a position with legal expertise in the Procurement Department. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Dennis Williams Passes Administrative Services Committee Meeting 1/9/2018 1:20 PM Attendance 1/9/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/9/2018 1:20 PM Approve Five (5) annual bid items Department:Procurement Presenter:Geri A. Sams Caption:Motion to approve five (5) annual bid items. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. Background:The following items require Commission approval: 18-006 Elevator Maintenance – Central Services Department – Facilities Division – Vendor to be Awarded: Thyssenkrupp Elevator Corporation – Estimated dollars to be spent: $100,000.00; 18-045 – Athletic Clothing & Equipment – Recreation and Parks Department - Vendors to be Awarded: Johannsen ( local vendor), S & S Worldwide, Pyramid School Products and B & N Sports - Estimated dollars to be spent: $65,000.00; 18-050 Red Hot Sewer Solvent – Utilities Department – Vendor to be Awarded: Thatcher Chemical of Florda – Estimated dollars to be spent $75,000.00; 18-052 Fiber Optics Supplies – Utilities Department – Vendor to be Awarded: Georgia Underground & Supplies Company - Estimated dollars to be spent: $180,000.00; 18-060 Chemicals – Utilities Department. – Vendors to be Awarded: Allied Universal, Burnett Lime Company, CarbPure Technologies, Chemrite, Inc., Pencco Inc., Polydyne Inc., Unifit Corporation, Univar USA Inc – Estimated dollars to be spent: $1,150,000.00 and 18-105 – Roll- Off Recycling & Storage Containers – Environmental Services Department – Estimated dollars to be spent: $400,000.00. Analysis:Each item was bid through the sealed bid process as directed in the Augusta Procurement Code. The user departments reviewed the submittals and presented a recommendation of award to the Procurement Department. Financial Impact:Each department will be responsible for the purchase of the items listed on their bid. Alternatives:Not to award and require the department to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendations as submitted by each user department. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Tuesday, October 31, 2017 @ 11:00 a.m. for furnishing: RFP Item # 17-272 Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal Conference will be held on Friday, October 13, 2017 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 17, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 21, 28, October 5, 12, 2017 Metro Courier September 27, 2017 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal Pond 621 NW Frontage Road, #320 Augusta, GA 30907 Veterans 1st Architecture 110A N. Louisville Street Harlem, GA 30814 Blount's Complete Home Services 2907C Tobacco Road Hephzibah, GA 30801 2KM Architects, Inc. 529 Greene Street Augusta, GA 30901 YES 312290 YES YES YES YES YES Sizemore Group 342 Marietta Street Atlanta, GA 30313 RFP 17-272 Design Services Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFP Due: Tuesday, October 31, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar):7 Total Electronic Notifications (Demandstar):129 Mandatory Pre Proposal Telephone Conference Attendees: 11 Total packages submitted: 1 Total Noncompliant: 0 No submittals were received from the following vendors: Pond, Veterans 1st Architecture, Blount's Complete Home Services and Sizemore Group Page 1 of 1 2KM Architects, Inc. 529 Greene Street Augusta, GA 30901 2KM Architects, Inc. 529 Greene Street Augusta, GA 30901 Ranking of 0-5 (Enter a Weighted Scores Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience (0-5)20 4.0 80.0 3. Organization & Approach (0-5)15 4.0 60.0 4. Scope of Services • Project specific experience • Past performance on projects similar in nature • Evidence that firm fully understands Owner’s goals and project scope (0-5)15 4.0 60.0 5. Schedule of Work (0-5)10 4.3 43.3 0 Within Richmond County 5 10 5.0 50.0 Within CSRA 4 6 0.0 0.0 Within Georgia 3 4 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 2 2 0.0 0.0  All Others 1 1 0.0 0.0 7. References (0-5)5 4.3 21.7 25.7 315.0 8. Presentation by Team (0-5)10 0.0 0 9. Q&A Response to Panel Questions (0-5)5 0.0 0 0 Lowest Fees 5 10 5.0 50 Second 4 6 0.0 0 Third 3 4 0.0 0 Forth 2 2 0.0 0 Fifth 1 1 0.0 0 Total Phase 2 30.7 50 365.0 Evaluation Sheet - RFP 17-272 Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFP Due: Thursday, November October 31, 2017 @ 11:00 a.m Procurement Department Completion Date: 11/8/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter Vendors Phase 2 (Option - Numbers 8-9) Procurement DepartmentRepresentative:_________Nancy Williams____________________________________ Evaluator: Cumulative Date: 11/8/17 Total (Total Possible Score 750) 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 Administrative Services Committee Meeting 1/9/2018 1:20 PM Award Design Contract for Augusta 911 Renovations and Addition Department:Central Services - Facilities Presenter:Takiyah A. Douse/ Janice Allen Jackson Caption:Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. RFP 17-272 Background:The Augusta 911 Center was completed circa 1996. Evolving operations and standards have made it necessary to upgrade this 22-year-old facility by constructing an addition, reconfiguring existing administrative space, and completing some interior upgrades. SPLOST 7 includes funding to implement these improvements. Procurement issued Request for Proposals (RFP) 17-272, for design services relative to the proposed scope. Analysis:2KM Architects of Augusta responded to the RFP and was judged to be qualified to perform the work. Their price proposal was within the budget established for the work. Financial Impact:The cost of design services is $55,000.00 and is within the project budget. Alternatives:1. Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. 2. Do not approve the proposal. Recommendation:Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. Funds are Available in the Following Accounts: This project is funded through SPLOST 7. 329-03-1130 / 216351001 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission NOTICE TO THE RESIDENTS OF AUGUSTA-RICHMOND COUNTY, GEORGIA QUALIFYING FEES FOR 2018 LOCAL ELECTIONS Pursuant to O.C.G.A. 21-2-131 (a)(1), you are hereby notified that the Augusta Commission has set the qualifying fees for the various local offices up for election in 2018 as follows: Judge of the State Court (Seats currently held by Judge David Watkins and Judge Robert Hunter) $4,790.08 Mayor of the City of Augusta. $1,950.00 Augusta Commission $360.00 (Seats 2, 4, 6, 8, and 10) Board of Education $100.00 (Seats 2, 3, 6, 7, and 9) The nonpartisan qualifying period for State Court Judge, Mayor and Augusta Commission will open on Monday, March 5, 2018 at 9:00 AM and will close on Friday, March 9, 2018 at 12:00 Noon. The nonpartisan qualifying period for Board of Education will open on Monday, August 20, 2018 at 9:00 AM and will close on Friday, August 25, 2018 at 12:00 Noon. The location for all nonpartisan qualifying will be the Board of Elections Office located at 535 Telfair Street, Suite 500, Augusta, Georgia This 1st day of February, 2018. Lynn M. Bailey, Executive Director Richmond County Board of Elections Administrative Services Committee Meeting 1/9/2018 1:20 PM Fix and Publish Qualifying Fees for 2018 Department:Board of Elections Presenter:Lynn Bailey Caption:Fix and Publish Qualifying Fees for 2018. Background:It is the duty of the local governing authority under O.C.G.A. 21- 2-131 to fix and publish the qualifying fees for local offices not later than February 1st of the year in which elections will occur. For 2018, the local offices up for election are 2 seats for Judge of the State Court (Watkins and Hunter), Mayor of Augusta, Augusta Commission seats 2, 4, 6, 8, and 10 and Board of Education seats 2, 3, 6, 7, and 9. •Judge of State Court – “such fee shall be 3 percent of the total gross salary of the office paid in the preceding calendar year including all supplements authorized by law if a salaried office.” The annual gross salary for the office for 2017 is $159,669.21. 3 percent of the gross salary = $4,790.08 qualifying fee. •Mayor of Augusta – “For the office of members of the county governing authority, the qualifying fee shall be 3 percent of the base salary established by local Act of the General Assembly.” The local Act provides for a base salary for Mayor of $65,000. 3 percent of the base salary = $1,950 qualifying fee. •Augusta Commission – “For the office of members of the county governing authority, the qualifying fee shall be 3 percent of the base salary established by local Act of the General Assembly.” The local Act provides for a base salary for Augusta Commission of $12,000. 3 percent of the base salary = $360.00 qualifying fee. •Board of Education – Qualifying fee is determined by their charter and is set at $100.00. Analysis:Setting the qualifying fees is required by GA law. Once set by the Augusta Commission, the Board of Elections will publish by February 1st, as required. Financial Impact:$20 for legal ad Alternatives:Do not set and publish, but be in violation of State law. Recommendation:Set qualifying fees Funds are Available in the Following Accounts: 101-01-4110-52.33111 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - l2ll2l20l7 ATTENDANCE: Present: Hons. M. williams, chairman; Jefferson, vice chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Motion to approve the following individuals to serye on the ad-hoc Item Monitoring/Oversight Committee for the Commercial and Retail Action: Project established with the Augusta Economic Development Authority. This Rescheduled oversight and monitoring shall include employee hiring, firing, compensation, strategic direction, and evaluation. This committee shall serve as the Commission's ability to directly input the needs of the Augusta constituency. Monitoring/oversight described herein is reserved for the Project only and is not intended to be interpreted as applying to the Development Authorify normal operations. Effective day of appointment is January l,2ol8. The term of each member shall be three years unless reappointed, extended or removed. Delete commissioner Ben Hasan from consideration. Mayor Pro Tem Mary Davis Commissioner Sammie Sias The Mayor shall serve an ex-officio member of this ad-hoc committee. (Deferred from the December 5, 2017 Commission Meeting) Motions Motion Motion Textr ype Made By Seconded By Motion Result Defer 2. Motion to approve the Regency Mall location as the site for the new civic Item center and to reject the deal for its construction with the continuation of Action: Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Mary Davis CommissionerDennis Passes Williams negotiations along with the establishment of a timeframe of 45 calendar days Disapprovedfor action, a committee with named participants who will continue with tire negotiations and the identification of a funding process/source. (Requested by Commissioner Marion Williams) Motions $otion Motion Textrype Motion Result Motion Result Ties Motion to disapprove the Regency Mall site. Commissioner ADeny Mr. Jelferson and Mr. Dennis uommlssloner Ties M. Williams vote No. Williams vlary uavls Motion Ties 2-2. Motions Motion------- Motion TextI ype Substitute motion to approve the Regency a ... Mall site. Ms. Davis ^PProve and Mr. D. Williams vote No. Motion Ties 2-2. Made By Seconded By Made By Seconded By Commissioner Commissioner Andrew Jefferson Marion Williams Seconded By Motion Result 3. Motion to approve the new compensation schedule developed by the Archer Item Company as part of the Classification and Compensation Study effective Action: January 1,2018 (Exhibit I); authorize the implementation plan as outlined by the ApprovedAdministrator in a budget summary document dated November 21, 2Ol7 (Exhibit Il-page 4); and, authorize the transfer of funds from contingency in order to implement the plan. Motions [|l:" Morion Text Made Byrype Motion to ^ ?DDrOVe.APProve votion passes 4- 0. Commissioner Commissioner Dennis Williams Mary Davis Passes 4. M_otion to approve Housing and Community Development Department's Item(HCD's) contract procedural process relative to authorization of Action: agreements/contracts/FlUD forms for the various federal programs administered Approved by the Department for program/calendar year 2018. 5. Motion to approve the minutes of the Administrative Services Committee held Item on November 28,2017. Action: Approved Motions +^;J:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve votion passes 4- 0. 6. Motion to Deny the Protest of Humdinger Equipment, LTD regarding ITB 17- Item 273 Landfill Compactor for the Augusta, Georgia ' Environmental Services Action: Department and to lift the stay of procurement in accordance with Augusta, GA Approved Code. Commissioner Commissioner Andrew Jefferson Mary Davis ' Pu"t' Motions ffit:'" Motion Text Made By Motion to ^ aDDrove.APProve vtotion passes 4- 0. Motions Motion Motion Textrype Motions i^#:"' Motion rext Commissioner Commissioner Dennis williams Mary Davis ' Puttt' Seconded By Made By Seconded By Motion Result Motion Result Motion Result Motion Result Motion to approve commissioner commissionerDeny denying the protest. .-;::^^:',;^'^"' ;:'::'::::",'^";::^^-- passes Motion passes 4-0. Mary Davis Andrew Jefferson 7. Update/status report from the General Counsel regarding pay differentials ltem between staff attorneys assigned to certain city departments to include Action: the request from Procurement Department for a dedicated attorney and Approved related documents requested by the commission. (Requested by Commissioner Marion Williams) Made By Seconded By Motion to approve receiving this item as commissioner commissioner Approve information. Mr. M. Dennis Andrew passes Williams votes No. Williams Jefferson Motion Passes 3-1. 8. Consider prioritization of the project to approve award of contract for ltem renovations to the Central Services Department administrative offices on Peach Action:Orchard Road to Contract Management Inc. of Augusta in the amount of Approved $529,584 in conjunction with the Facility Space Allocation Plan Recommendations. (Bid Item 17-209A) (Referred from November 28 Administrative Services Committee) Motion to approve the recommendations of the A.^_--^_-_ Administratorregarding Commissioner folmtssioner passesApprove the prioritizationof the Mary DavisProjects. - ''"'r Jefferson Motion Passes 4-0. 9. Receive a prioritized list from the Administrator and staff regarding the ltem recommendations outlined within the Facility Space Allocation Plan. (Refened Action: from November 28 Administrative Services Committee) Approved Motions $otion Motion Textrype Motions Motion Motion TextI ype Motion to approve the recommendations of the A __-.__.^ Administrator regardingADDTOVCthe prioritization of the projects. Motion Passes 4-0. Made By Seconded By Made By Seconded By Motion Result Motion Result Commissioner Mary Davis CommissionerAndrew Passes Jefferson www.augustasa.qov Administrative Services Committee Meeting 1/9/2018 1:20 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on December 12, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMT5AND SOUTHEAST JAC KSONVILLE, FL 3221 24030 11011 Ser AMlSA/0235 November 27,2017 City of Augusta Clerk of Commissions 535 Telfair Street, Suite 910 Augusta, GA 30901 SUBJECT: RENEWAL OF LEASE NOY(R)-40225 FOR NAVY USE OF PROPERTY TO SUPPORT NAVY OPERATIONAL SUPPORT CENTER (NOSC) AUGUSTA Dear Sir or Madam: Notice is hereby given that the Government desires to renew the subject lease for use of property located at the Navy Operational Support Center (NOSC), 2869 Central Avenue, Augusta for the term of I July 2018 through 30 Jtrne 2019. My point of contact for this matter is John Witherspoon, NAVFAC SE Realty Specialist, who can be reached at (904) 542-6021or email at john.b.witherspoon@navy.mil. Sincerely, ZH N? TIMOTHY H MCQUILLEN Real Estate Contracting Officer Copy to: Commanding Officer, SUBASE Kings Bay Commanding Offrcer, NOSC Augusta Public Works Officer, SUBASE Kings Bay "'nD$r: l. . .: 1.r.{;;: !GT..UI![N. , 1i..i .,,,.."]:i,i, , '; ;'., ' ,,.Grrr or rDqmFr, toooual ftltJr;0, l;.,r'.t f: r -r. .. r.., ij..,: .:',. i l..i ,;,,. i,,t.'ir --,'r: i';i;f tsl| anil arsigpg, hereinafter call€dthe Ciovelnient: BrFerc EI4-&O00*47 i, .,,_TF, U.T*B,s,T+ry oF +fprp+'-,: i. '.: ^? Ihe Lessot he!€by leass to the Govemmeqt the fo[owiqg dscribed preudses, y: t t,** iiin*{sl!ffit'i-fr i.ffi T*iiffi !'31'*S'i}:tr'il'#'#i S.iHH:.l.tHil{ il,-li;.ig l#.#lfiF ri-'iirili-ii ?srn!,;- - lrFF;Ei-ai,[iil;ilI6-i.itfr if ;itrlffi Sl,t#3t-_.%*r illii:ir"iil.+it ii'Siffi ,[ii,Sl.li's,^iitfH.jim; 3E:o!1n* Dalrrl.l io'uiEliii rdil:Ii r eorot. rhrri* r," *,rr ffl:ff6?k+tt WrrDIEssl|tE: The parties ber€0o for the coasiderrtiors hereinafter meutioued overant andagiDoe aE follows: r.i,All3aaor' of re[tiap,fy- dlr*Avcaut to thc of Drgtnnlnt, a! rtO,m Onrxrtcu attaolci, limli GiEifi ilr[T#cor, to be u'ed excluqivel,v for the folrowing purposes (see instructiop,Nq..g),: lfr i.;i"r#iffi;i;ftH#S.iHliis,li*Hti*tfri;:lLS,;: whose addre$ is Eltl 8. To EAvE AND To Eor,D fire said,pretriqes with,thsif;,,:' ,rU, lr 1946aadending** r*" '!ot L?LT.. : -r:;,, ' r'f,atll i:'t- .' ..,i.. trricrvt ..i,rri, r .':,; i ..':r. appurtenences for the tglp bsinnhg .\ '".' t' : d lh.e Govetam€Bt gtsU. not algim .thilile in any event, and shall aot sublet the d@isedpranigpr axoeffitn e ihsiihble'tddCtf,-aoii for a simila,r iurpose,'and will not permit the use of saiilpremises by aiurone other tban the Govenment, such subleoseer,,l$l tle agents and sewants of,tbe Govemmenf oq of suchsublessegT'i'i:ji!i*Si r -tr'ii#;i:iil'i'. ::ir,. ;, ., premises beyond the 6. the Lessor sh8ll fumish'6"tti,ttle temos of thig leasg as part of the fothlns; i,;'; !.:.: .. ;,'..; r.. , i. :' :.':. : .l-lii,-: Y.il,,t*ry9r,,*ffig 6. this leasemay, at the olffil'tiflila G$ffifrfiifidttH'*d&e0 frrn year to year at a rotal of and othemise oror,ffiHlffi.'tr"ff#ffiffi,nrqddod.Dclpe be givu- in u,ritins to the Lessor at leasl o.therwlgo,,sDire : Piovitl*&days More +hir lease or aLy rrnewel tlereof would .Sggg,gnhll .6#&al, teo irefiod. of , ti<lcupar* of :tha PaymentshaUbO'Uadeattftei,iabf*&l 'ri'" ":-rr::'i';r "r:l'''ri:"' "'':'/ '''; "'.: ': rr,i _flrcal. ,9gl"$pge 1iectpt qf qqp. p;;tlftGa tE-rotoo'brglt"lu*ne*tnanedreuar'8ffi iitilffiffithffi f; iffi #ffi ffi $ffi i'*:.: ?F-"'*"ffiJtr'i[9#,:*, #aHsH; .**,**1",m#, r",rffi ",ffi I . c .'(providedsucrrarterations,adt-ti;ns:.*[$f i:iliffi ffi *f '##trffi"fuq11ffi ffi"Hffigfm"a to otner*ndn' o gn, ,'gffii,;;ar,i;;fr;;;i'?L";"qa4,ise"-u!triT#JtrtJBffi ffi *ll"-lr*i,:rm:tl*i#meut has. no control, o.upt"alp"ivia.ir, uowever, tarf ifiti 16,i" r,iii"ei-.uci restoration, qre H"*"r.j$"+ri$J:f5$"ilTtice thereof to the Goverameut trcnty (AOl days before i. INSTBUCTIONS TO BE OBSEBVED IN EXECTIfINC I,EASE L Thii lta[dud form of lesrelhdl'ba.uqll{&lirc,t}6{tombn&t h flra.lanrd rrt rr.L thii lta[drxl form of l98re lhdl bo uafl![fiiry ,&e,Gonf,tnnGt b the lesld o, realplqPertr; qcept thqt whelr the total couslitera-Edli ao* qO q..A SiOg-r"a tA" tar.-rf--ft. fo*H#rfffi 'tr#ffi sffi -riffi ffi{ffi ##BHffi ffi ffitLH.trffi I ! i i of ttre rented prcmises at the date of teese. Aii;riu.;ii i-p-A-ff;;;i ;effi ffiff"tfiprnireE Ur t&o Qovornunegt,shsl Bot e*coa0'&6.nu;rqtrrn if Ur motintnf Uie rrqir.ti teefirBt 2,1he hsse rbslt be ilat€d aod t&o ftll;n,imr,.ma dd*r. of t&e lessor clffib yrrifr@in Barqgaph 1. . -.S. the premisq Bhbn bb fuUv a".crme& dh0,'fn. caie bt mriims. the door and erch'raom Evep. rhe laqguqse insert&al at tls eiti or arfrIie iAthp'6ri-.h"nft 4 Wheneven h._l?19,is exegr1t{. Uy a+ afiqqgef,,qseq.$ ot frrstee- oB be!88 o( t!9 leqlorr tmoauthoticatcd conil.or his pv€r or *,toqty, "rsf i'$-iff dtrA-D.f,E f:ifii,qE;'rhdlaccompanythe lease. ' 6. Wheu the lessor is a padnerehip, t[e uos of t.hs pe,rherB composiqg the fir,,n rhallbestatcal inthe bodyof thelease" Itet-easegbsll be dsned *itU &e prr{"a;hii *e iollo..dby the name of the partuen sigining the sane, 6. Where the legsor is a cotporation, tle lease 8h8ll be sigueil wifli the corporate aeoe, fohlovedbythesigDstureandtitleoltleofrcerorother peII{ risdng the lease d ftr bee,alf, drty:ry_T it rceuesl ol 3" .,*"T*t evlgeuci g ui' qrtlGty so -if*t-rrraib" rqrilhA - -7. Unden paragraph 6 of the tease insert necessary faciiifies to tefumisheq sucb; n*Uiu6t,ianitorsewice, ete 8. Ther€ thall'be no deviatiou fbri ftis fom without prior authorization by Ue Oii#i i,fPlocureuent, except- .: 1o1 iatagrapl 3 may be drafted to gover g monthly. tenancy or otfien period tesg thsn a (D) In parastrsph 6 if 4 r.".:t{ fo11snryifi.d 4giod othen t}an I yeer, or fory a periodoptional with the Govemment is desired, t.h--hraseitrom yeerto:vea*;riiif UeadiffiAiBroper substilutig1 4a{e. If t&e rist of renemal is Dot d;sir€d or canaot be seciied;ilgraDh E may be deletoat(c) Paragraph 6 mav be Aeleted if tbe owuer is not to fumish additionat facilities. .!d) If the premises are suitable $eoUt alte"afiotrs, "tc., pqrg*ph itmaybe deleted.(e) ParaeraBtr 9 pmvides that-the reisor "h"lrr-,ih"*';;;;;-;;;fidtotheoontxsrJ/,qfi".tqi" qe said- premPes h t$d repair, ete.' 'A modiflc*aon o" idrirffi;r.f td;requi:,ement would not ther-efo"e be a deviahon.' (f) iln case the pronises consist-of rurimpiovA hnd, paragraph 10 uay be deleted(s) whep executiug teases coyering BrdrG i* lili6;;ffiiltil*tor" frqm ttrestandard form is permissible to the o,[.it n*etr"] t" **or- to rolat iarrs, customa, orpractices.([) Ailditional Drovisions, od.Fg tq ag particular_sub3est matt€r mutualiy agrreedupo& mav be.inserted, if not in eonfliciwith th; "t"dr"d-;;ri"l"*, -i".fraing a mutualright to terminate t1e lease upon a stated oq_Uer oi Auyr, notice, but to perait oqly tbclessor so to terminate would 6" ; e";;E;";A;il#appnovar as above provided.9' lvh-en deletions or other alterations ary nermittcd specific notation thereof Bhall be enterpdin the blsnk space followi"s *og.r"pii if Ueforesigning. l0' rf the property.leased is located ln.a state requirinc the recarding of leaees in ordei toprotect t'he teaant's rights, "*. urrrurt-t! t"t* t" ;-;it-*fh au such statutory requirements. i i I ; !. & orEufr htmx orfE tF,ta t, u.a.!t rytilrhNol(B"hdt{r6613!t- 9.,The Lcssor ihrelt. -mrlms.,.herein re.psir aa{*tenaptable afo ditioD durincisc il,{othe ,99.,a$i4qg4ae.,9"f I!*y"! Ip !r +n. rr u"i*i.# ' Ccltlal. Dlrbulttls oift;-::66f,evat oktrloir riual:iiilrlare.,,rad.'Ooctl ,1 certify that I am tf6 secretary of the corporation na,rned as r-cssor in thu "tt ar.d lease; that _____. of$ffi i*-bv;tl';'qrt?f ,f; Ei:f"',1!ffir&t'f T#?i#:Tffi *f&'#3 OONBOTAIASEAL r, shhrie or part of:'tigshall be 6a6hitreA:to sue,h coraoration or oomp8rgr.:,, ^'j.1, 12. Dlr hrrr Dt.laG tllttt {!0} iryrr:not , ,|,: ] h Brfeupe of I i;,riii'il'i iir.yi$tr([ r.;ii lia i't':,'-. -1',.r :i: qiitr ri! t.:; .i,:. iil:ir: : rii ri'll ,; ii .i.i: '. :,,1 f ls' lil r:;1.::.i:it.'^ ,.;'t:.i.,-: . r .-, , .:,.' ... r,lr,:.,:i;, ..i.,:r.,jf ia,.:";,,-r,r,,. r$ffisq# ,[TlfiSl,lt;H k#!', ;:1*i131;I .r_.,1 . J .{rlr r l,.r i; i ijU #l' +; i,i.+;,:i t,ri.l r.:iri o,; .i1'i ':-. r.'..9,1 :i:i-l t.i ftr.Jl;iu rxi -,:.,.l ; r,ti: -:,. .,,ir::;i :,ij: i,-l ' '.i,).: r l,tji'..'.,jfff .ff 'i ..': ' :. ?-r ) f: ',\' . JL:|,lri; i Vi ; Administrative Services Committee Meeting 1/9/2018 1:20 PM Navy Operational Support Center Lease Renewal Department:Clerk of Commission Presenter: Caption:Motion to approve the renewal of the lease for the use of property located at the Navy Operational Support Center at 2869 Central Avenue for the term of 1 July 2018 through 30 June 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/9/2018 1:20 PM Staff Attorneys Department: Presenter:Commissioner Marion Williams Caption:Update/status report from the General Counsel regarding pay differentials between staff attorneys assigned to certain city departments to include the request from Procurement Department for a dedicated attorney and related documents requested by the commission. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: