HomeMy WebLinkAbout2017-09-26 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 9/26/2017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr.; M. Williams, Chairman; Jefferson, Vice
Chairman; Davis and D. Williams, members.
ADMINISTRATIVE SERVICES
1. Approve the Probate Court Lobby Renovation in order to increase the security
of the Probate Court for the Judge, staff and public. (Bid 17-120A)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
2. Consider a request from the Augusta Council of Garden Clubs for the purchase,
placement and care of a Blue Star Marker.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve the
placement and care of
the marker in accordance
with ARC policy.
Motion Passes 4-0.
Commissioner
Andrew
Jefferson
Commissioner
Mary Davis Passes
3. Discuss condemnation proceedings for the old Regency Mall Property.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Andrew
Jefferson
Passes
4. Presentation from First Vehicle Services regarding Fleet Management.
(Requested by Commissioner Wayne Guilfoyle)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Andrew
Jefferson
Passes
5. Request to approve publication of the proposed budget allocations for the
required 30-Day Public Comment Period and subsequent submission by Augusta
Housing and Community Development of the FY 2018 Annual Action Plan for
the following programs funded by the U.S. Department of Housing and Urban
Development (HUD): Community Development Block Grant (CDBG) Program,
Home Investment Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, and the Housing Opportunities for Persons with AIDS
(HOPWA) Program.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Dennis Williams
Commissioner
Andrew Jefferson Passes
6. Request for approval to adjust the 2017 Budget for the Housing and Community
Development Department.
Item
Action:
Approved
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Dennis Williams
Commissioner
Mary Davis Passes
7. Motion to approve the minutes of the Administrative Services Committee held
on September 12, 2017.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Mary Davis
Commissioner
Andrew Jefferson Passes
8. Motion to authorize Recodification of the Augusta, GA Code, Agreement for
on-going Supplementation and Online Code Publication.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Jefferson out.
Motion Passes 3-0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
9. Discuss Consolidation Bill and Augusta Commission Rules of Procedure Rule
1.09.02 Roll Call Vote. (Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Mary Davis Passes
10. Approve the Memorandum of Understanding for Commercial and Retail
Development between Augusta and the Augusta Economic Development
Authority as approved by the Commercial and Retail Sub-Committee on 25
September 2017.
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Andrew Jefferson
Commissioner
Mary Davis Passes
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Attendance 9/26/17
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Re-Bid
Sealed re-bids will be received at this office until Tuesday, July 11, 2017 @ 3:00 p.m. for furnishing:
Re-Bid Item #17-120A Augusta Probate Court Lobby Renovations for Augusta Central Services Department – Facility
Maintenance Division
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is
$15.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-
6488) beginning Thursday, June 1, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, June 23, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, June 27, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with
the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for re-bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID
number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No re-bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 1, 8, 15, 22, 2017
Metro Courier June 7, 2017
UNOFFICIAL
VENDORS Attachment
"B"E-Verify Bid
Bond
SAVE
Form Bid Price
Kuhlke Construction
3704 Benchmark Drive
Augusta, GA 30909
Larry Pittman & Associates, Inc.
1249 Gordon Park Road
Augusta, GA 30901
YES 230014 YES YES $195,000.00
Blount's Complete Home Service
2907 Old Tobacco Road
Hephzibah, GA 30815
RR&B Associates
6120 Hwy 85
Riverdale, GA 30274
Total Number Specifications Mailed Out: 29
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar): NA
Mandatory Pre-Bid Attendees: 6
Total packages submitted: 1
Total Noncompliant: 0
Bid Item #17-120A
Augusta Probate Court Lobby Renovations for Augusta, GA Central Services
Department-Facilities Division
Bid Date: Tuesday, July 11, 2017 @ 3:00 p.m.
NO BID
NO BID
NO BID
Page 1 of 1
-fr. S;*S:11,.*nrices Department
A tonnie Wimberly,-O.p,rty Director 2T60peachOrchard *"r0, Offi:ffi;S;Rick Acree, Facfities Manager eo6) 821-2426 rhone p06)799-5077 Fax
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
fll-). Geri Sams, Director, procurement Department
ffir" Takiyah Douse, Director, centrar services Department
August 16,2017
Bid ltem #17-120A Probate Court Lobby Renovation
The proposals for the referenced RFP was received on July 1 1,2017. we received oneresponsive bid.
The compliant bid total for the Probate Court Lobby Renovation is within the marketrange of the amount of renovation required to make the court secure, and the projectbudget has been adjusted to meet the market price range. lt is thereforerecommended, the bid be awarded to Larry Pitman & Associa--te, at a total cost of$195,000.
Thank you for your assistance in securing this pricing. Please do not hesitate to call ifyou have any questions or need additionalclarification.
Lonnie Wimberly
Rick Acree
Cc:
KUHLKE CONSTRUCTION
3704 BENCHMARK DRIVE
AUGUSTA, GA 30909
SHEARER CONSTRUCTION
ATTN: ROBBIE SHEARER
P. O. BOX 2570
EVANS, GA 30809
R.D BROWN CONSTRUCTION
410 CAROLINA SPRINGS ROAD
NORTH AUGUSTA, SC 29841
SOMMERS CONSTRUCTION
ATTN: PATRICK SOMMERS
4889 SOMERSET DRIVE
EVANS, GA 30809
LARRY PITTMAN
1249 GORDON PARK ROAD
AUGUSTA, GA 30901
CONTRACT MANAGEMENT
ATTN: JAMESY WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
DABBS-WILLIAMS
ATTN: JAY JAMES
319 S WALNUT STREET
STATESBORO, GA 30459
RCN CONTRACTING
ATTN: JIM NEWMAN
1115 FRANKE PLACE CT
AUGUSTA, GA 30909
HEAVENER CONSTRUCTION
ATTN: RICHARD PIECZYNSKI
1530 CRESCENT COURT
AUGUSTA, GA 30909
MRC CONSTRUCTION COMPANY
2203 WILLIS FOREMAN ROAD
HEPHZIBAH, GA 30815
S. D. CLIFTON CONSTRUCTION
ATTN: MAX KNIGHT
4324 WHEELER ROAD
MARTINEZ, GA 30907
ALLEN + BATCHELOR
CONSTRUCTION
1063 FRANKE INDUSTRIAL DRIVE
AUGUSTA, GEORGIA 30909
DUCKWORTH DEVELOPMENT
P.O. BOX 212597
MARTINEZ, GA 30917
JBC CONSTRUCTION
118 N BELAIR ROAD SUITE 1
EVANS GA 30809
W. A. BRAGG & CO.
ATTN: DARRELL BRAGG
2513 MIKE PADGETT HIGHWAY
AUGUSTA, GA 30906
TWENTIETH CENTURY CONST.
ATTN: CARL JORDAN
2106 KELLY STREET
AUGUSTA, GA 30904
CONTINENTAL CONSTRUCTION
ATTN: ROBBIE HORTON
4190 CROSSTOWNE CT
EVANS, GA 30809
BLOUNT’S COMPLETE HOME
SERVICE
ATTN: JIMMY BLOUNT
2907C TOBACCO ROAD
HEPHZIBAH, GA 30815
J & B CONSTRUCTION
ATTN: JEROME JONES
3550 GORDON HWY
GROVETOWN, GA 30813
HORIZON CONSTRUCTION
ATTN: HENRY HENDERSON
P.O. BOX 798
EVANS, GA 30809
ACC CONSTRUCTION CO
635-A NORTHWEST FRONTAGE RD
AUGUSTA, GA 30907
R.W. ALLEN LLC
1015 BROAD STREET
AUGUSTA, GA 30901
E&P GENERAL CONTRACTORS LLC
2500 W. BROAD STREET
SUITE 605 ATHENS, GA 30606
VERACITY CONSTRUCTION
1556 CEDAR CREEK DRIVE
THOMSON, GA 30824
Takiyah Douse
Central Services Dept.- Facilities Rick Acree
Central Services Dept.- Facilities
Kelli Irving
LSBOP
Re-Bid Item 17-120
Augusta Probate Court Lobby
Renovations
for Central Services-Fac. Dept.
Due: Tue. 7/11/17 @ 3:00 p.m.
Page 1 of 2 Rebid Item# 17-120A
CSF
2760 PEACH ORCHARD ROAD
AUGUSTA, GA 30906
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
GEORGE WILLSON CONTRACTING
3608 HWY 85 SOUTH
RIVERDALE, GA 30274
RETURNED MAIL
NET PLANNER SYSTEMS INC
4808 TECHNOLOGY DRIVE
MARTINEZ, GA 30907
RR&B Associates General
Contractors
6120 Hwy 85 South
Riverdale, GA 30274
Page 2 of 2 Rebid Item# 17-120A
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Augusta Probation Court Lobby Renovation, RFB #17-120A
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Approve the Probate Court Lobby Renovation in order to increase
the security of the Probate Court for the Judge, staff and public.
(Bid 17-120A)
Background:The Probate Court Lobby is experiencing some security concerns,
which has been a problem since the John H. Ruffin, Jr.
Courthouse completion in 2011. It has been determined that the
entrance and waiting area for Suite 100, housing the Probate
Court, needs to be renovated to provide enhance security for the
Judge, staff and the public. Due to the current layout of the suite,
individuals are able to walk through the reception area, most times
unnoticed, directly into the courtroom without challenge. The
Probate court has endured this lack of security since moving into
the August Judicial Center, and it is the only court in the facility
experiencing this situation. This proposed renovation plans would
establish control procedures for gaining access to the court,
making the court’s administration operation and courtroom safer.
Analysis:Security of the Probate Courtroom has been an issue since its
relocation to the Augusta Judicial Center. Funds to perform the
needed renovation upgrade of the court’s security had not been
available in a sufficient amount until recently. The cost of the
security renovation of the court lobby is within the market range
for the scope of work and determined to be fair and reasonable
Financial Impact:The cost of renovating the Probate Court Lobby is $195,000
Alternatives:1. Approve the Probate Court Lobby Renovation for $195,000.00
to meet the security needs of the court for its Judge, staff and the
public. 2. Do not approve the proposal
Recommendation:
Approve the Probate Court Lobby Renovation for $195,000.00 to
meet the security needs of the court for its Judge, staff and the
public.
Funds are Available
in the Following
Accounts:
Funds are available in account 329-05-1120 and 272-02-1710.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
30 August 2017
Subject: Purchase, Placement, and Care of the Blue Star Marker by the August Council of
Garden Clubs
To: Natascha Bailey,
1. The Augusta Council of Garden Clubs (Council) wishes to place a Blue Star Marker (marker)
on the grounds of the Judicial Building or the Courthouse. Our preference is the Judicial
Building but will certainly understand if there needs to be an alternative choice.
2. The Council will purchase the marker and post and pay to have it refurbished if that
becomes necessary over time. The following inscription will be on the marker:
"Honor all military services. The Garden Clubs of Georgia, August Council of Garden
Clubs, and {the name of the jurisdiction sponsoring the placement here}"
3. The City would accept the marker and furnish grounds for placement.
4. A dedication would be held to unveilthe marker with invitations going out to numerous
individuals including the Governor, the Garden Club of Georgia President, Garden Club District
Director, and anyone else that you would like to invite. We would need to identify an
appropriate space near the marker to hold the unveiling ceremony. The Councilwill provide
refreshments.
5. Thank you for your consideration of this matter and the Council hopes that you will be able
to accept this proposal.
'rugbrr.-
Blue Star Marker Chairman
?) (roc)
3sq
*3so
.!J
POLICY FORP(CEMENT OF MONUMENTS AND OTHER MARKERS ON
PUBLITRIGHTS OF WAYS OR OTHER PLIBLIC PROPERTY
The criteria of the policy for placement of monuments or historical markers would
include:
1.Application for placement of monument or marker submitted to an ad hoc committee
comprised of :
Planning and Zoning
Public Works and Engineering Department
Administrator's Office
The applicant would be required to enter into a perpetual maintenance agreement.
The City would reserye the right to remove the monument or marker from the right of
way or public property in case of disrepair or damage of a significant nature not being
addressed by the applicant.
The successful applicant would apply for and secure an encroachment permit from
the Public Works and Engineering Department. This permit would address site
requirements such as sight distances, clear zone, restrictions, etc.
Installation will be in accordance with City specifications and under City inspection.
As adopted by the Augusta Commission this 20th day of July
Bob Young,W
a
a
a
3.
4.
Clerk of Commission
'\.
G, CLk otr Cawr s/zr/c:o
Department of Public Works iiA Engineering
TO:
FROM:
HONORABLE BOB YOI.ING, MAYOR
MEMBERS OF COMMISSION
ULMER BRIDGES, CHAIRMAN, ENGINEERING SERVICES COT,N,ATTTETRANDY OLIVER, ADMINISTRATOR
Clifford A. Goins Assistant Director
Public Works - Engineering 701, 530 Creene Street
Augusta, Georgia 30911
1706 FAX(706) 821-1708
a4CLIFFORD A. GOINS,INTERM ASSISTANT DIRECTOR
PIIBLIC.WORKS - ENGINEERII{G DTVIS{ON .
DATE: MAY 23,2000
MAY 30, 2OOO COMMITTEE MEETING
SUBJECT: MONUMENT/IIISTORICAL MARKER POLICY
FILEREFERENCE: 2000-009
CAPTION:
ADOPT POLICY FOR PLACEMENT OF MONUMENTS AND OTHER
MARKERS ON PUBLIC RIGHTS OF WAYS OR OT}IER PUBLIC
PROPERTY.
BACKGROUND:
There have been several requests in the past few months to place a monument orother appropriate marker in the right of way or on public property to commemorate
a specific ierson or event. While this has been done in the p*i o, a case by case
basis, the need to establish a policy has become apparent.
The Public Works and Engineering Department has performed a limited field
reconnaissance on the existing monuments and historical markers in the area. Byfar, the majority of the existing monuments are on Greene Street with the historical
markers at various locations. The median area on Green Sheet and other streetswith width medians makes them ideal for the placement of monuments. Historichl
markers can be placed in more confined locations.
ANALYSIS:
The criteria of the policy for placement of monuments or historical markers would
include:1. Application for placement of monument or marker submitted to an ad hoccommittee comprised of,. planning and Zoning. Public Works and Engineering Department
Administrator's Office
AFFBovil ot
-'AGEM'A'ITEM
May 19,2000
PAGE TWO
'l ;-^" ;
2. The applicant would be required to enter into a perpetual maintenance
agreement. The City would reserye ttre right to remove the monument or
marker from the right of way or public property in case of disrepair or
damage of a significant nature not being addressed by the applicant.
3' The successful applicant would apply for and secure an encroachment
permit frori the Public works and Engineering Department. This permitwould address site requirements such as sight distances, clear zone,
restricrions, etc.
4. Instaliation will be in accordance with City specifications and under City
..
FINANCIAL IMPACT:
The agenda item does not contain a request for funding.
ALTERNATIVES:
Do not approve recommended policy in whole or in part.
RECOMMENDATION:
It is recommended that the Commission adopt the Monument/Ilistorical Marker
Policy as outlined in the Agenda Item.
PTIBLIC WORI(S DEPARTMENT DIRECTOR:
ADMINISTRATOR: CAe^-4.4 P- eS-*L
F'UNDS ARE AV E IN THE F'OLLOWING ACCOUNTS:Nlr+
F'INAIYCE:Sl.>
COMMITTEE ACTION:
CAGlkmw
Lon Morrey, Comptroller
Kakoli Basu
Agenda File
Main File
Ms. Teresa Smith, Pre-Construction Engineer
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Blue Star Marker Request
Department:Clerk of Commission
Presenter:
Caption:Consider a request from the Augusta Council of Garden Clubs for
the purchase, placement and care of a Blue Star Marker.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Condemnation old Regency Mall Property
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss condemnation proceedings for the old Regency Mall
Property. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Lena Bonner
From:
Sent:
To:
Subject:
Wayne Guilfoyle < augustatile@ knology.net>
Wednesday, September 20,2017 L0:31 AM
Lena Bonner
Agend item
Mrs. Bonner. Please add to Administrative Committee for First Vehicle Services to do a presentation on Fleet
Management. Thank You, Wayne Guilfoyle
Administrative Services Committee Meeting
9/26/2017 1:10 PM
First Vehicle Services
Department:
Presenter:Commissioner Wayne Guilfoyle
Caption:Presentation from First Vehicle Services regarding Fleet
Management. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Action Ministries $19,920.00
Augusta Mini Theatre $19,920.00
Augusta Partnership for Children $21,840.00
Boys and Girls Club - Dogwood Club $22,800.00
Boys and Girls Club - Hagler Club $22,800.00
Boys and Girls Club - Johnson Club $22,800.00
Clubhou.se $20,160.00
CSRA EOA - M. Barnes Homeless Resource Center $24,000.00
Hope House $22,320.00
MACH Academy $22,080.00
The Salvation Army - Augusta Area Command $24,000.00
CSRA EOA - Sibley Street Permanent Housing $22,560.00
Permanent Supportive Housing Project $25,000
Housing Rehabilitation $714,330
Affordable Housing Creation $75,000
Rental Rehabilitation $50,000
Emergency Code Compliance Program $75,000
Economic Development $200,000
Real Property Activity $84,950
Planning & Entitlement Grants Administration $305,179
Fair Housing $54,691
Housing Redevelopment Initiative $560,686
Homeowner Assistance Program $161,388
Community Housing Development Organization: Operations $41,388
Community Housing Development Organization: Projects $107,853
HOME Program Administration $71,902
1.19%
1.30%
1.22%
1.23%
1.23%
1.09%
1.30%
1.21%
Community Development Block Grant - Programmatic Contingency (4.6%)
Total Proposed Funding for Contingency Programs
4.59%
$84,950
4.39%
11.43%
7.62%
2018 One Year Action Plan - Program Allocations Summary
Community Development Block Grant - Poverty Reduction Programs (13.1%)
Total Proposed funding for Poverty Reduction Programs $242,640.00
Total Proposed Funding for Economic Development Programs $200,000
Community Development Block Grant - Special Purpose Programs (1.2%)
Total Proposed funding for Special Purpose Programs $22,560.00
Community Development Block Grant - Public Service Budget
Total Proposed Funding for Public Services (14.3%)$265,200.00
1.08%
1.08%
1.18%
1.23%
1.35%
38.63%
$939,330
10.81%
Community Development Block Grant - Economic Development Programs (10.8%)
2.96%
Total HOME Funding Proposed for Housing Development
59.44%
17.11%
HOME Investment Partnership Grant - Housing Development
Total CDBG Funding Proposed for Program Activities $1,849,350
HOME Investment Partnership Grant - Program Administration (10% cap)
Community Development Block Grant - Housing Development Programs (50.8%)
$943,217
Community Development Block Grant - Planning & Grants Administration (19.46%)
16.50%
Total Proposed Funding for Planning & Grants Administration $359,870
4.06%
2.70%
4.06%
Total Proposed Funding for Housing Development Programs
CSRA EOA $25,000
Safe Homes $25,000
Action Ministries $25,000
Salvation Army $32,280
Safe Homes $32,281
ESG Administration $11,315
St. Stephens Ministry $193,000
Promise Land CDC $148,400
Antioch Ministry $203,987
HOPWA Housing $481,812
HOPWA Program Administration $31,769
TOTAL PROPOSED 2017 ONE YEAR ACTION PLAN BUDGET $4,002,411
Emergency Solutions Grant - Street Outreach/Shelter Operations (42.8%)
21.40%
21.40%
7.50%
Housing Opportunities for Persons with AIDS Grant - Program Administration (3% cap)
Total HOPWA Funding Proposed for Housing and Services
14.01%
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention (49.7%)
Total Street Outreach/Shelter Operations $64,561
Total Street Outreach/Shelter Operations $75,000
Total HOPWA Proposed for Program Activities $1,027,199
16.57%
16.57%
16.57%
18.23%
Total Proposed Funding for ESG Admin $11,315
Total ESG Funding Proposed for Homeless Services $150,876
Emergency Solutions Grant - Program Administration (7.5% cap)
Housing Opportunities for Persons with AIDS Grant - Program Activities (97%)
3.00%
$1,058,968
19.26%
45.50%
Administrative Services Committee Meeting
9/26/2017 1:10 PM
FY2018 Annual Action Plan
Department:Housing and Community Development
Presenter:Hawthorne Welcher, Jr., Director
Caption:Request to approve publication of the proposed budget allocations
for the required 30-Day Public Comment Period and subsequent
submission by Augusta Housing and Community Development of
the FY 2018 Annual Action Plan for the following programs
funded by the U.S. Department of Housing and Urban
Development (HUD): Community Development Block Grant
(CDBG) Program, Home Investment Partnerships (HOME)
Program, Emergency Solutions Grant (ESG) Program, and the
Housing Opportunities for Persons with AIDS (HOPWA)
Program.
Background:In order to fulfill statutory and regulatory requirements mandated
by the U.S. Department of Housing and Urban Development with
regard to the FY2018 Annual Action Plan, the City of Augusta,
Georgia is required to make available for public comment the
FY2018 Annual Action Plan that provides the jurisdiction an
opportunity to review the City of Augusta’s Housing and
Community Development Department’s local strategy to address
needs in the areas of community development, economic
development, affordable housing and homelessness. Below is a
listing of the projected allocations and projected Program Income:
Program Estimated Allocations ($’s) Estimated Program
Income CDBG 1,649,350 200,000 HOME 708,217 235,000
HOPWA 1,058,968 0 ESG 150,876 0 Total Allocation
$3,567,411.00 Total Program Income $435,000 Total Allocation
+ Program Income from loan repayments: $4,002,411 In
compliance with the U.S. Department of Housing and Urban
Development regulatory requirements, each annual update to the
Consolidated Plan in the form of an Annual Action Plan must be
presented to the public for a 30-day comment period.
Analysis:If approved by the Augusta – Richmond County Commission, the
Housing and Community Development Department will be
capable of funding these projects in accordance with the
submission of the FY2018 Annual Action Plan to the U. S.
Department of Housing and Urban Development (HUD). After the
30 day public comment period, HCD will come before
Commission on 11/7/17 for final approval ahead of HUD’s
Statutory Submission Deadline of 11/15/17. HUD will determine
the City’s final budget allocations based on congressional
approval. This typically happens in June or July of each year.
After HUD provides us with the final allocation, they will request
resubmission during Calendar Year 2018 of final projects. At that
time, the Commission will have the opportunity to revise, if you
deem a revision necessary or appropriate.
Financial Impact:If approved by the Augusta – Richmond County Commission, the
FY2018 Annual Action Plan will allow for the Housing and
Community Development Department to continue to provide
funding for needed services and housing projects for low- to
moderate-income households throughout the City of Augusta,
Georgia.
Alternatives:None Recommended.
Recommendation:Approve publication of the proposed budget allocations for the
required 30-Day Public Comment Period and subsequent
submission by Augusta Housing and Community Development of
the FY 2018 Annual Action Plan, and placement on the
Commission Agenda for November 7, 2017.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
9/26/2017 1:10 PM
HCD_2017 Budget Increase
Department:Housing and Community Development Department
Presenter:Mr. Hawthorne Welcher, Jr., Director and Ms. Leslie English,
AHCD Finance Officer
Caption:Request for approval to adjust the 2017 Budget for the Housing
and Community Development Department.
Background:Due to various home sales in our HOME Investment Partnership
Program and Neighborhood Stabilization Program, we have
receipted Program Income funds in the amount of $700,000 that
were unaccounted for in our initial budget for FY 2017. By federal
law, we must utilize these program income funds before we can
use our grant funds. This has caused an error in our accounting
software because the funds were not budgeted. As is customary, a
freeze has been placed on the accounts to prevent budget
overages. In order to lift the line item freeze, we are requesting the
approval to increase the budget as follows: Income Accounts
Expense Accounts HOME Grant $500,000 Acct. #: 221073212-
3313122 Construction Expense $500,000 Acct. #: 221073212-
5225110 NSP Grant $200,000 Acct. #: 221073217-3313130
Construction Expense $200,000 Acct. #: 221073217-5225110
Total Increase $700,000 Total Increase $700,000
Analysis:This increase in funds for each account would allow the
department to continue utilizing the funds on hand for current
construction projects that have been taken on to construct
additional affordable housing units.
Financial Impact:This request has a $0.00 net impact to the budget. Due to the
Program Income, there will be more funds for projects but will not
impact the budget.
Alternatives:There are no alternatives
Recommendation:
Approve the request to amend HCD’s current budget in order to
expend funds in a timely fashion and remain federally compliant
with regulatory requirements.
Funds are Available
in the Following
Accounts:
The Income and Expense accounts for the HOME Investment
Partnership Program and the Neighborhood Stabilization Program
will have a net $0 impact.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting Commission Chamber - 9ll2l20l7
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis
and D. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Approve proposal to allow Augusta to contract with Purchasing Power to Item
provide a payroll deduction based loan program as a benefit to Augusta GA.'s Action:
employees utilizing a State of Georgia's Entity Contract, which was approved Approved
by the State to begin November 1,2016 with four renewals. Also authorize the
Mayor to execute the contract on behalf of Augusta.
Motions
Motion Motion Textrype
Motion to approve doing a
sampling of the employees
to determine if there is a
need or desire for this
program, to determine the
cost, to ask the
a ,- - Administrator to contactADDTOVC- -rr- some -iursidictions who
have instituted the program
and to see what their
experience has been and to
come back in 30 days with
seconded By f*i|Made By
Commissioner Commissioner
Dennis
Williams
Andrew
Jefferson
Passes
2.
a report.
Motion Passes 4-0.
Update from the Administrator regarding the
Probation Services Department. (Requested
Williams)
operations of the
by Commissioner
Augusta Item
Marion Action:
Approved
Motions
f#:" Motion rext
Motion to approve
a -^-^_.^__- receiving this item as CommissionerADDTOVE"rr'"'' information. Mary Davis
Motion Passes 4-0.
Made By Seconded By
Commissioner
Andrew
Jefferson
Made By Seconded By
Motion
Result
Passes
Motion
Result
Motion
Result
Made Seconded Motion
By By Result
3. Discuss the Lake Olmstead Stadium. (Requested by Commissioner Bill Item
Fennoy) (Referred from August 29 Administrative Services) Action:
Approved
Motions
f#:" Motion rext
Motion to aPProve commissioner
Approve iltr#lf;Jlis item as i*::y:'"^'"^ ir""fiH#l;* passes
Motion Passes 4-0. Jerrerson
4. Motion to approve the minutes of the Administrative Services Committee held Item
on August29,20l7. Action:
Approved
Motion to
a., approve. Commissioner CommissionerApprove Motion passes 4- Mary Davis Andrew Jefferson Passes
0.
5. Authorize Submission of the 2017 Exhibit I Continuum of Care Application to Item
HUD and Grant the Mayor the Authority to Execute all Forms associated with Action:t1e {nPlication, which also include, New and Renewal Applications, Approved
Certifications, Agreements and Annual Progress Reports.
Motions
X]j:" Motion Text Made By Seconded Byrype
Motions
Motion
Type Motion Text
Unanimous consent is given to add
this item to the agenda.
Motions
X:1i"" Motion Text Made By seconded By Motion
I YPe Result
Motion to
Aoorove lpprove. Commissioner Commissionerl rvvrvvv Motion Passes 4- Dennis Williams Mary Davis Passes
0.
www.auqustaga.qov
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on September 12, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA-RICHMOND COUNTY, GEORGIA – HISTORICAL ORDBANK FOR
PREVIOUSLY ORDINANCES CODIFIED
Historical OrdBank for Ordinances Previously Codified. The “Code Comparative Table – Ordinances” in the current
Code lists legislation dating back to Ordinance 6149; however, the Code Comparative Table is incomplete and will be
corrected to include the ordinances that have been codified and are history noted within the Code as part of the
Recodification project. We have spot checked 156 ordinances, as noted below.
5927
5929
5933
5935
5936
5959
5961
5962
5971
5994
5997
5998
6023
6025
6033
6045
6068
6093
6094
6146
6149
6159
6166
6168
6174
6176
6182
6183
6189
6199
6223
6235
6236
6237
6239
6242
6243
6244
6250
6252
6254
6279
6292
6308
6319
6325
6341
6363
6364
6365
6370
6371
6372
6373
6374
6398
6407
6424
6430
6435
6436
6441
6448
6454
6455
6457
6460
6467
6474
6507
6508
6516
6517
6532
6540
6545
6549
6550
6557
6566
6572
6573
6574
6579
6580
6581
6591
6598
6607
6625
6639
6664
6669
6689
6704
6706
6707
6718
6726
6727
6754
6763
6764
6772
6774
6776
6777
6778
6798
6805
6850
6863
6864
6866
6875
6890
6922
6931
6939
6947
6957
6977
6991
6992
7031
7034
7035
7041
7042
7047
7053
7055
7056
7079
7082
7083
7097
7101
7105
7106
7107
7111
7112
7113
7114
7119
7120
7126
7127
7133
7137
7142
7147
7151
7152
7155
AUGUSTA-RICHMOND COUNTY, GEORGIA – ORDBANK FOR ORDINANCES
INCLUDED IN RECODIFICATION PROJECT
OrdBank for Ordinances Codified in Recodification Project. The following ordinances can be added to OrdBank as
part of the Recodification project:
6080
6147
6148
6278
6298
6930
7161
7165
7168
7169
7171
7192
7193
7197
7207
7208
7209
7210
7214
7215
7216
7218
7222
7226
7229
7232
7233
7234
7240
7245
7246
7255
7256
7257
7258
7259
7260
7261
7262
7263
7271
7272
7277
7278
7280
7281
7282
7283
7285
7286
7287
7290
7291
7296
7297
7299
7300
7305
7306
7307
7308
7309
7311
7314
7318
7327
7330
7338
7342
7357
7358
7359
7360
7372
7373
7386
7387
7400
7409
7416
7422
7423
7424
7425
7427
7433
7434
7439
7441
7447
7449
7451
7459
7460
7462
7463
7464
7467
7468
7469
7473
7479
7481
7484
7493
7518
7519
7524
7527
7528
7531
7537
7547
7554
7555
7556
7557
7558
7562
7566
7568
7572
7574
7576
7577
7578
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Motion to Authorize Recodification of the Augusta, GA Code
Department:Law
Presenter:Andrew G. MacKenzie
Caption:Motion to authorize Recodification of the Augusta, GA Code,
Agreement for on-going Supplementation and Online Code
Publication.
Background:The Code has been supplemented several times but a significant
supplement is needed at this time. Land Development Documents
have not been made part of the Code in the past. Updating the
Code is needed before online hosting of the Code can be made
available. This is a sole source Procurement.
Analysis:Having an easy to use, up to date Code that can be easily accessed
online, or even on a mobile device, will be a huge improvement to
Augusta’s commitment to use technology wisely. Due to the age
of the current code and the cost for the needed supplement, is
more economically feasible to do a recodification at this time.
Following the completion of recodification, online publication
with constant updating of the Code will greatly enhance the
experience of anyone using the Code. Users will be able to cut and
paste Code data to word processing programs and emails as well
as compare our Code to the codes of other jurisdictions.
Upgrading our Code to include updated interactive features will
help Augusta fulfill is growing reputation as the Cyber Center of
the South. Including Land Development Documents as part of the
Code is consistent with best practices and will improve continuity
with other portions of the Code as well as enhance productivity
and make it easier for the public to find up to date ordinances and
regulations for all matters in one place.
Financial Impact:Money for the recodification is available in the Law Department
Budget. The Information Technology department has sufficient
funding available to pay for annual hosting costs. The Cost for the
recodification has a base price of $55,000 and will take 12 to 15
months. Completion of historical comparative table and
codification of ordinances is $8,460. Other cost will be incurred
based on the amount of additional services needed. (See attached
pricing proposal). On-going annual supplementation costs and on-
line hosting of the Code will be approximately $3,000 per year.
Alternatives:Adding a supplement to the existing Code rather than re-codifying
the Code could be done for about $40,000.
Recommendation:Approve recodification.
Funds are Available
in the Following
Accounts:
IT: Org Key 101015410 Law Department: Org Key 101015311
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
LC9 84055
Howard of the 118th and Hart of the l15th offer Ehe following substitute to HB 805:
A B]LL TO BE ENTITLED
AN ACT
To provi-de that the governing authority of Richmond county sha11 be a board of
commissioners consisting of a chai-rperson-mayor and ten members; to designate the
board as the Augusta-Richmond County Commj-ssion-Council and the members of the
board as commissioners-councilpersons; to provide that Lhe commission-council
shal1 exercise the rights, powers, and duties as the governing authority of
Richmond County with bot.h county and municipal powers; to provide for the election
of the chairperson-mayor and the members of the commission-council; to provide for
commission-council districts; to provide for the members of the board of
commi,ssioners of Richmond County and the mayor and councilmembers of the City of
Augusta and, if a certain Act is approved in a referendum, the board of
commissioners of the City of Hephzj-bah; to provide for qualifications of the
chairperson-mayor and commissioners-councilpersons; to provide for Lerms of
offj-ce; to provide that the chairperson-mayor sha11 be the chief bxecutive officer
of the Augusta-Richmond County Commission-Council; to provide for compensation for
the chairperson-mayor, t.he vice chairperson-mayor pro tempore, and the other
members of the commission-council; to provj-de for the executive and administrative
powers and duties of the chairperson-mayor; to provide for filling vacancies; to
provide for a vice chairperson-mayor pro tempore; to provlde for a quorumi to
provide for the payment of bonded indebtedness of Rj-chmond County and the City of
Augusta and, if a certain Act is approved in a referendum, the Clty of Hephzibah;
to create an Urban Services Di-strict or Districts and a Suburban Services
District; to provide that such districts shall continue in exj-stence until the
commission-council modifies or abolishes such districts by ordinance; to provide
for the continuation of existing ordinances and resolutions of the board of
commissioners of Richmond County and of cities therej-n; to provide for a budget
and tax levy by the board of commissioners of Richmond County and the governing
authorities of certain cities therein for the 'J-996 year; to provide that tax
assessment.s made by the board of tax assessors. of Richmond County and certain
citi-es therein shaI1 constitute the basis for the assessment and collection of
taxes of the commission-council for the 1995 calendar year; to provide that the
tax lewy in 1995 for certain cities shal-1 be levied by t.he commissj-on-council only
within certain Urban Services Districts; to provide for the creation of special
LC 9 84055
(b)No person sha11 f111 a vacancy for an unexpired term by appointment of the
commission-council unless that person receives a majority of the votes of the ful1
commi-ssion-council,
(c) rn the event the office of vice chairperson-mayor pro tempore becomes vacant for
any reason, the commission council by a majority vote of its fu11 membership shal1
elect from among its members a successor who shal1 serve as such until the first
meeting in January immediately following the creati-on of such vacancy, at which time a
successor sha1l be elected.
SECTION 5.
Seven members of the commission-council shal1 constitute a quorum for the transaction
of ordinary business, and an affirmative vote of at least six members sha1l be required
for the commission-council to take action. Official action of Ehe commission-council
shall be entered upon its minutes. Any member of the commission-council shall have the
right to request a ro11-caI1 vote
SECTION 7.
(a) The bonded indebtedness of the City of Augusta which is outstanding on January l-,
L996, sha11 become the debt and obligation of a special tax district which sha1l
correspond to and be conterminous with the corporate limits of the City of Augusta as
said corporate limits existed on December 31, 1995. The ad valorem taxes imposed by
the City of Augusta prior to January 1, L996, to retire such bonded indebtedness shaII
continue to be imposed by the commission-council within the special tax district in
the same manner and to the same extent that such ad valorem taxes were previously
imposed by the City of Augusta in accordance with the terms of the obligations of such
bonded indebtedness. The commission-counci1, as t.he governing authority of the City of
Augusta, sha]I be the successor to the previously existing governing authority of the
City of Augusta for all purposes relat.ing to such bonded indebtedness, including the
enforcement of rights and remedj_es of bondholders.
(b) The bonded indebtedness of Richmond County ouLstanding on January a, 1996, shal1
not be affected by this Act, and the commission-council, as the governing authority of
Richmond County, sha11 become the successor to the previousJ-y existing governing
authority of Richmond County for all purposes relating to such bonded indebtedness,
including the enforcement of rights and remedies of bondholders.
(c) The bonded indebtedness of the City of Hephzibah which is outstanding on January')., L995, sha11 become the debt and obligation of a special tax district which sha]l
correspond to and be conterminous with the corporate limlts of the City of Hephzibah
AususE a _ R ichm""o .""l5Iol:yi,:i:i:::{;ii
the w.arr.=a'-12 prior Eo a}."_-T.sday of- rhe regular Commission-council meeting wich unanimous approval of l;e--r;bers of rheCommissi-on- council arreniing. rh1 ;'";;i;'. meering .
1.07.05 An icem may be removed from the agencia prior Eo 5:00 p.m.on the wed'nesday piior to lfre r""=a.i*.t rhe regular Commission_Council meett-ng-,rpo. the request of tr." commissfoner, departmentf:S'":';:n";"'J.1t:iauai partv who was iesponsible ror placins rhe
]-.08 CONSENT AGENDA
1.08. 01 Arr it.ems contained in the consenE, agend.a may be vot.ed. onen gross- prior Eo the vote on the "orr="r.t agenda, d'y commis_sioner mav wiuhdraw an-rtem from irr"--"orrsent agenda so that itshal-l be vored on inaiviJually.
1 ' 08 ' 02 A non-agenda item sha11 be defined as that which is deemedby a commissi-oner to requi-re urgent aLtention, but which has not,been placed on rhe pub-t-i=sir1a .g.;;"-. *--'
b e a d d e d r o r h_e_ + jf. j : fl ,
=
i { ff"J}:T.i.T ffi H.j..f, ij 1.. #,, 5i IE::"Jii:ons immediat"' ..I"rrri"n- i='iJqrir"a, to rhe commission_
Commissioners orl=33.0 1lo'.n.item to Lhe agenda
The unanimousmeeting shaLl be
consent, of thereguired to add an
1. O9 VOTING
1 ' 09.01 A11 votes shal1 be taken by raised hand, except thosewhich the chair handle= ttrroug,ir unanimtu! consent (i.e., ,,rf thereare no objeccions ") , and inle=;;h.;" is a request for a ro11_cal-l- vore. o ::rrrre obj."rio. wirl-r;;;;r. rhar a counred vore beEake::. A:r affirrn-ar.j-ve-r;a;-Lr-". i;;"i six (G) members of rhecommission-ccuncil sha11 be required !t adopt. a motion, exceptwhereotherwiseindicated..vvg4!guLlJaaoptramot
1'09.02 Anv Ccmmi-ssicner sharr_ have thq right to regues. a rorl:i:i_"".."= !Li"{n:"{{;;-i1, whi_ch ",.,.J'ln" Ji.,i,- =r.*li direcr Ehechairman-M;;;;,"'?#i;,ii.#tj,-t""'J'*.":ffi ';"i;",";..".;1x.":i:wiil- c='eare or breaK a E,r-u.- a" each co**1"=i;;;=;;-;-;. is ca,Ied.,such Commissaoner shail vcte er-"|rer-;t;;,, or ,,no,, to iire question
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Rules of Procedures
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss Consolidation Bill and Augusta Commission Rules of
Procedure Rule 1.09.02 Roll Call Vote. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Suite 560, Historic Enterprise Mill, 1450 Greene Street, Augusta, GA 30901
7A6.821.132L wwtry.AuqustaEDA.orq
September 25,20L7
At the Board of Directors meeting held on September L4,2017 the Commercial and
Retail MOU was approved as modified. Butch Gallop made the motion, it was seconded
by Steven Kendrick and was unanimously approved.'//
,-.// / (-
\_-/
Laurie Davis
Assistant Secretary
Memorandum of Understanding
This Memorandum of Understanding (the Memorandum) is made on this
2017,by and between the Auzusta-Richmond County Commission. of 535 Telfair Street, Augusta,
Georgia 30901, (hereinafter "the Commission") and the Development Authority of Richmond
Count], d/b/a Augusta Economic Development Authority, of 1450 Greene Street, Suite 560,
Augusta, Georgia 30901 (hereinafter referred to as "the Development Authority'') (or together
referred to as the "Parties") for the purpose of achieving the various aims and objectives relating
to the Augusta Retail and Commercial Development Project (the "Project").
WHEREAS, the Commission and the Development Authority recognize the need that
additional effort be spent for recruitment of retail and commercial development within the
geographic area of Augusta, including traditionally underserved areas; and
WHEREAS, the Commission and the Development Authority desire to enter into this
Memorandum of Understanding in which the Parties will work together to create and manage the
Project;
NOW, THEREFORE, in consideration of the above premises, and for other good and
valuable consideration, the Parties agree as follows:
1. Purpose
The purpose of this Memorandum is to provide the framework for the understanding and
cooperation between the Commission and the Development Authority to create and manage this
Project.
2. The Project
The Project will consist of a joint effort of the Parties to promote and support retail and
commercial development in Augusta, to include historically underserved areas of the city.
3. Obligations of the Parties
The Parties acknowledge that a joint venture is created between thern bythis Memorandum
and both agree to work together to ensure united, visible and responsive leadership and to provide
adequate financial, administrative and managerial resources for the success of the Project.
4. Cooperation
The activities and services supplied by the Parties for the Project shall include, but are not
limited to:
a. Services to be rendered bv the Commission include:
ilrf*I^tno, - The monitoring and oversight of the activities and
strategies implernented under this Agreement shall be performed by an ad-hoc oversight committee
that includes three (3) members from the Commission or their designee and three (3) members of
Memorandum of Understandins .......................................................................................................... Page 2
the Development Authority's Board of Directors. This oversight and monitoring shall include
employee hiring, firing, compensation, strategic direction, and evaluation. This committee shall
serve as the Commission's ability to directly input the needs of the Augusta constituency.
Monitoring/oversight described herein is reserved for the Project only and is not intended to be
interpreted as applying to the Development Authority normal operations.
Visionine - The Commission's vision of "Promoting the advancement of
Augusta's economic base, including underserved areas by coordinating and implementing projects
that support retail, small commercial and office development" will be utilized. Special attention
should be made to retaining and expanding existing businesses and recruiting new businesses. This
vision is dynamic and can be changed or adjusted by the Commission to meet the needs of the
Project.
Advisorv Group Coordination - The Commission will appoint a technical
advisory group for the Project which will have regular meetings and report to the Committee. The
advisory goup will include the Augusta Planning and Development Director or his/her designee,
the Augusta Housing and Community Development Director or his/her designee, a representative
of the Alliance for Fort Gordon, and a representative of the Board of Realtors, in order to evaluate
target areas and potential priority sites for development.
b. Services to be rendered bv the Development Authoritv include:
lilJJr"*t"", - The Development Authority will provide day-
to-day management of the Project as well as the employee(s) hired to work the Project.
Marketins Services - The Development Authority will assist in the
marketing and promotion of the Project which will include website design and management, print
and other efforts to advance the Project;
Iluman Resources - The Development Authority will hire the employee(s)
to work the Project and will be responsible for the managernent of normal and customary HR
related items including payroll, vacation, sick leave, travel, etc.
5. Resources
The Parties will agree to fund the Project to fulfiII the stated goals to include:
a. The Commission agrees to provide all financial resources necessary for the
success of the Project; any funding will be based on the budgeting process with the City of Augusta
and can increase, decrease, or be discontinued with at least ninety (90) days' written notice to the
Development Authority. Funding and/or subsidies will include:
Personnel Fundins - The Commission will provide funding to the
Development Authority for personnel costs to hire ernployees to meet the goals of the Project,
including the full costs of hiring, maintaining and termination of personnel (FICA, insurance,
Memorandum of Understanding .......................................................................................................... page 3
employnent liability costs etc.). This funding may range from $60,000 to $150,000 depending
on the number of employees hired for the Project.
Economic Development Activitv Funding - The commission will offer
an allocation to the Development Authority as necessary for economic development activity to
meet the goals of the Project. This subsidy will range from $10,000 to $100,000 based on the
projected need and available funds. The Commission will provide or subsidize office space for the
Economic Development Authority to offlset costs related to the Project.
b. The Development Authority agrees to provide the following facility,
technical and intellectual resources in support of the Project:
Workplace Accommodations - Adequate, administrative support and
supplies to include the normal and customary that are enjoyed by current Development Authority
employees.
Authority owned or
Project.
Information/I)atabase Access - Support and use of any Development
accessed information or databases that can provide advancement of the
Advice and Counsel - Support for the Project through meaningful and
consistent comments on strategy and tactics.
Industrv Contacts - Support and introduction to all Development
Authority industry contacts that can provide advancement of the Project.
6. Communication Strategy and Confidentiality
Marketing efforts will be consistent with and will not breach any confidentiality protocols
of the industry. Otherwise, there will be a spirit of open and transparent communication between
the Parties. The marketing of the Project's vision, including all media and other public relations
will be consistent with the aims of the Project and only undertaken with the approval of the
Committee. The Project will coordinate communications with other organizations chosen by the
Committee to elicit support and further the goals of the Project.
7. Liability
Except as provided herein, no other liabilities will arise or be assumed between the Parties
in connection with this Memorandum or Project.
8. Dispute Resolution
In the event of a dispute between the Parties in the financial, administrative or management
of the Project, a special called meeting of the Committee will be convened to resolve such dispute.
Memorandum of Understandins .......................................................................................................... Page 4
9. Term
This Mernorandum shall remain in place from July _, 2017 until June l, 2022. Either
Party may terminate this Memorandum by providing 60 calendar days' written notice to the other
Party. The term of the Memorandum can be extended only by agreement of the Parties.
10. Notice
Any notice or communication required or permitted under this Memorandum is sufficient
if delivered in person or by certified mail, return receipt requested, to the address set forth in the
opening paragraph or to such other address as one party may have furnished to the other in writing.
11. Governing Law
This Memorandum shall be construed in accordance with the laws of the State of Georgia.
12. Assignment
Neither party may assign or transfer the responsibilities under this Memorandum without the
prior written consent of the non-assigning party.
13. Amendment
This Memorandum may be amended or supplemented in writing, if the writing is signed
by the parties obligated under this Memorandum.
14. Severability
If any provision of this Memorandum is found to be invalid or unenforceable for any
reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any
provision of this Memorandum is invalid or unenforceable, but that by limiting such provision it
would become valid and enforceable, then such provision will be deemed to be written, construed,
and enforced as so limited.
15. Prior Memorandum Superseded
This Memorandum constitutes the entire agreement between the Parties relating to this
subject matter and supersedes all prior or simultaneous representations, discussions, negotiations,
and Memorandums, whether written or oral.
16. Understanding
It is mutually agreed upon and understood by and among the Partners of this Memorandum
that:
a. The Parties will work together in a coordinated fashion for the fulfillment
of the Project.
Memorandum of Understandine .......................................................................................................... Page 5
b. In no way does this Memorandum restrict the Parties from participating in
similar agreements with other public or private agencies, organizations, and individuals.
c. To the extent possible, both Parties will participate in the development of
the Project.
d. This Agreement does not become effective until such time funding is
approved by the Commission.
17. Signatories
This Memorandum is executed the day and year first above written on behalf of Augusta-
Richmond County Commission by its duly authorized officials Mayor Hardie Davis, Jr. and its
Clerk of Commission and on behalf of the Development Authority by Henry Ingram, Chairman.
Augusta, Georgia
By:
As its Mayor
ATTEST:
By:
As its Clerk of Commission (Seal)
Development Authority of Richmond County
Nbla Augusta Economic Development Authority
By:
As its Chairman
ATTEST:
By:
As its Assistant Secretary (SEAL)
Administrative Services Committee Meeting
9/26/2017 1:10 PM
Memorandum of Understanding
Department:Clerk of Commission
Presenter:
Caption:Approve the Memorandum of Understanding for Commercial and
Retail Development between Augusta and the Augusta Economic
Development Authority as approved by the Commercial and
Retail Sub-Committee on 25 September 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: