HomeMy WebLinkAbout2017-07-25 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 7/25/2017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman;
Jefferson, Vice Chairman; D. Williams, member.
Absent: Hon. Davis, member.
ADMINISTRATIVE SERVICES
1. Approve proposal from McMillan, Pazdan, Smith Architecture in the amount of
$150,000.00 to design renovations and additions to the Maxwell Branch Library
at 1927 Lumpkin Road. (RFP 17-173)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Dennis Williams
Commissioner
Andrew Jefferson Passes
2. Approve request for two (2) Victim Advocate positions and Supplemental
Pay for one (1) State-Paid Assistant District Attorney (ADA).
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Jefferson votes
No.
Motion Fails 2-1.
Commissioner
Dennis Williams
Commissioner
Marion Williams Fails
3. Approve request for three (3) Assistant District Attorney (ADA's) positions. Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Jefferson votes
No.
Motion Fails 2-1.
Commissioner
Dennis Williams
Commissioner
Marion Williams Fails
4. Request to approve by Resolution the FY 2017 Annual Action Plan for the
following programs funded by the U.S. Department of Housing and Urban
Development (HUD): Community Development Block Grant (CDBG) Program,
Home Investment Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA)
Program. (Originally Approved by Commission on October 4, 2016).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
5. Motion to approve the minutes of the Administrative Services Committee held
on July 11, 2017.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Dennis Williams
Commissioner
Andrew Jefferson Passes
6. Request Commission approval of Municipal Campus Phase II renovations for
the following purposes: Creating options for additional parking and selective
demolition; adapting Municipal Building space to accommodate evolving
department and commission needs; and renovating satellite buildings to
consolidate operations in a single location.
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete
this item from the
agenda and refer it
to the next meeting.
Commissioner
Andrew
Jefferson
Commissioner
Dennis Williams Passes
It was the consensus of the committee that this item be deleted from the
agenda.
7. Consider a request from Ms. Faye Smith on behalf of the "Early Risers Walking
Group" to name the walking track at the Henry H. Brigham Community Center
in honor of former Commissioner Bill Lockett.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
8. Receive information on the following emergency Procurement actions
concerning the South Augusta Planning & Development Office: 1. Issuance of a
contract for renovations to the building located at 1803 Marvin Griffin Road by
RCN Construction Inc. in the amount of $563,000; and 2. Purchase of furniture
for the facility from Modern Business Systems of Augusta in the amount of
$77,744.39. Both actions fall under Section 1-10-57 of the Augusta Georgia
Code for Emergency Procurement Selection.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Dennis Williams
Commissioner
Andrew
Jefferson
Passes
9. Discuss Procurement Code Section 1-10-53 Competitive Selection procedures
for professional and consultant services; Section 1-10-6 Preference for local
suppliers, professional services and contractors and other related code sections.
(Requested by Commissioner Ben Hasan)
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
authorizing the staff to
draft a code amendment to
improve the bid evaluation
process and bring it back
to the Administrative
Services Committee for
review.
Motion Passes 3-0.
Commissioner
Andrew
Jefferson
Commissioner
Dennis
Williams
Passes
10. Approve award for replacement of the roof on the Richmond County Sheriff’s
Office (RCSO) South Augusta Precinct Building to the lowest compliant
bidder, Horizon Roofing of Monroe, GA, in the amount of $147,777. (Bid 17-
179)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
11. Approve award for replacement of the roofs on the three Richmond County
Sheriff’s Office (RCSO) Special Operations Buildings to the lowest compliant
bidder, Roofing Professionals, Inc. of Grovetown, GA, in the amount of
$167,400. (Bid 17-193)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Attendance 7/25/17
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Request for Proposal
Request for Proposals will be received at this office until Tuesday, May 2, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-173 Design Services – Renovations and Additions to Maxwell Branch Library for Central
Services Department – Facilities Division
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre Proposal Conference will be held on Thursday, April 13, 2017, @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 17, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 16, 23, 30, April 6, 2017
Metro Courier March 22, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Addendum 1 Original 6 copies Fee Proposal
McMillan Pazdon Smith
Architecture
400 Augusta Street,
Suite 200
Greenville, SC 29601
YES 296478 YES YES YES YES YES
2KM Architects, Inc.
529 Greene Street
Augusta, GA 30901
YES 312290 YES YES YES YES YES
Total Number Specifications Mailed Out: 20
Total Number Specifications Download (Demandstar): 15
Total Electronic Notifications (Demandstar): 222
Pre-Qualifications/Telephone Conference Attendees: 7
Total packages submitted: 2
Total Noncompliant: 0
RFP Item #17-173
Design Services – Renovations and Additions to
Maxwell Branch Library for Augusta, Georgia
Central Services Department-Facility Maintenance Division
RFP Date: Tuesday, May 2, 2017 @ 11:00 a.m.
Page 1 of 1
2KM Architects, Inc.
529 Greene Street
Augusta, GA 30901
McMillan Pazdon Smith
Architecture
400 Augusta Street, Suite 200
Greenville, SC 29601
A. Package submitted by the deadline Pass/Fail PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 43.3 46.7
1. Technical Approach 100 90.0 90.0
2. Financial Responsibility 100 46.7 56.7
3. Project Management 95 80.0 86.7
4. Key Personnel & Staff 90 88.3 90.0
5. Organizational Qualifications 75 65.0 71.7
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 470 370.0 395.0
1. Prior Library Experience 75 53.3 75.0
2. Evidence that the firm fully understands the
scope of work to be performed. 50 40.0 50.0
3 Past performance on similar projects with
Augusta, GA 50 50.0 50.0
4. Past performance on similar projects with others 25 25.0 25.0
Total 200 168.3 200.0
Within Richmond County 10 10
Within CSRA 8
Within Georgia 6
Within SE United States (includes AL, TN, NC, SC,
FL) 4 4
All Others 2
TOTAL 10 10.0 4.0
Lowest Fees 10 10
Second 8 8
Third 6
Forth 4
Fifth 2
TOTAL 10 10 8
H. References 10 10 10
Total 750 611.7 663.7
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
G. Proximity to Area
Quality of RFP
Procurement DepartmentRepresentative:_________________Nancy Williams______________
Evaluator: Cumulative Date: 5/24/17
Procurement Department Completion Date: 5/24/17
Internal Use Only
RFP Opening Item #17-173
Design Services – Renovations and Additions to
Maxwell Branch Library for Augusta, Georgia
Central Services Department-Facility Maintenance Division
Date: Wednesday, May 24, 2017 @ 3:00 p.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Cost/Fee Consideration
Reference(s) (Total Points 10
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Design Services for Maxwell Library Renovations
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Approve proposal from McMillan, Pazdan, Smith Architecture in
the amount of $150,000.00 to design renovations and additions to
the Maxwell Branch Library at 1927 Lumpkin Road. (RFP 17-
173)
Background:The Augusta Richmond County Public Library System (ARCPLS)
desires to renovate and add onto the Maxwell Branch Library in
order to better serve their constituents. Procurement issued a
request for proposals for design services relative to the proposed
scope.
Analysis:Proposals for design services were received by Procurement on
May 2, 2017. The submitting firms were evaluated and ranked
based upon qualifications. Price proposals were then considered
separately. The combined scores used to determine McMillan,
Pazdan, Smith Architecture of Greenville, SC to be the best firm
to provide these services for ARCPLS.
Financial Impact:The cost of design services is $150,000.00
Alternatives:1. Approve proposal from McMillan, Pazdan, Smith Architecture
in the amount of $150,000.00 to design renovations and additions
to the Maxwell Branch Library at 1927 Lumpkin Road. 2. Do not
approve the proposal.
Recommendation:Approve proposal from McMillan, Pazdan, Smith Architecture in
the amount of $150,000.00 to design renovations and additions to
the Maxwell Branch Library at 1927 Lumpkin Road.
Funds are Available
in the Following
Accounts:
This project is funded through SPLOST VI.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
7/25/2017 1:15 PM
District Attorney's Office - Request for New Personnel via Alternate Funding Source
Department:District Attorney
Presenter:Natalie S. Paine
Caption:Approve request for two (2) Victim Advocate positions and
Supplemental Pay for one (1) State-Paid Assistant District
Attorney (ADA).
Background:Crime Victim Assistance Program (CVAP) funds as of March
2017 totaled $689,279.00. With minimal spending since 2011 – a
total of $90,000.00 has been distributed in four disbursements to
three local agencies, i.e. Child Enrichment, Rape Crisis and Safe
Homes – this account has averaged collections of $121,805.00
during the past five years. In addition to providing ongoing
financial support to the agencies named above, utilization of these
funds does include Victim Advocate salaries and Supplemental
Pay for Assistant District Attorneys.
Analysis:Change the funding of two recent hires, i.e. March 2017, in the
Victim Assistance Program to CVAP funding. Currently job titled,
“Legal Assistant,” their title would change to “Victim Advocate."
With specialized functions among our ADA staff, Supplemental
Pay would be allocated to one ADA whose primary task involves
victims.
Financial Impact:With a Victim Advocate base salary of $32,243.00, benefits would
increase this amount to $41,916.00 x 2 for a sub-total of
$83,832.00 yearly. With $14,300.00 the average supplemental pay
for a State-paid ADA, benefits would increase this amount to
$14,334.00 yearly. The total cost would yield $98,166.00
annually.
Alternatives:Not applicable given the nature of this request.
Recommendation:
Approve this request for these three positions to commence when
feasible to do so, i.e. mid-September to early-October 2017, as
well as including these positions in the District Attorney’s Office
yearly budgets thereafter.
Funds are Available
in the Following
Accounts:
Based on funding currently available, as well as projected annual
collections, sufficient funds exist in the CVAP for the foreseeable
future.
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
7/25/2017 1:15 PM
District Attorney's Office - Request for Personnel
Department:District Attorney
Presenter:Natalie S. Paine
Caption:Approve request for three (3) Assistant District Attorney (ADA's)
positions.
Background:Two events in 2011 significantly increased court demands on the
District Attorney's Office. First, on April 1st, our judge count
increased from five to six, to seven on October 1st to eight on
April 1, 2012. Second was the opening of the Judicial Center
which increased courtrooms from two to eight. Our attorney
staffing have maintained the same level, i.e. 22 ADA's, since
2012. Three additions in 2013, 2014 and 2015 are attributable to
Juvenile Court, Accountability Court and Juvenile Court,
respectively. In 2008, our ADA population totaled 20.
Analysis:With Judge David Roper's retirement in January 2017 and his
appointed successor former District Attorney Ashley Wright, his
three-county caseload was redistributed among the other seven
judges which increased their case counts exponentially. As a
result, the two ADA's assigned to the Roper Team were
reassigned to other teams; the third team member was DA Wright.
Continually adding to each judge's case count is due to Judge
Wright's exclusion from the assignment/rotation of criminal cases
until September 2017. Court appearances have dramatically
increased in the past five years. Expansion of Accountability
Courts from one to three, i.e. Drug Court, Veteran's Court and
Mental Health Court. With Burke County building a new
courthouse and Columbia County expanding theirs, additional
courtrooms are included in construction. Of 25 ADA's, 15 have
less than three years of experience as a prosecutor.
Financial Impact:With a base salary of $53,674.00, benefits would increase this
amount to $69,134.00 x 3 for a total of $207,402.00. As circuit-
wide positions, Burke and Columbia Counties are accountable for
their customary percentages of 6.7% at $13,896.00 and 35.66% at
$73,960.00, respectively to Richmond County's 57.64% at
$119,547.00 annually.
Alternatives:No alternatives realistically exist.
Recommendation:Approve these three ADA positions for four months of funding in
2017 as well as their inclusion in the District Attorney's Office
yearly budgets thereafter. Approval should be contingent upon
participation from Burke and Columbia Counties.
Funds are Available
in the Following
Accounts:
Cost to Richmond County for the three positions after
reimbursement from the other two counties in the circuit is
$119,547.00. Savings of $56,583.00 will be realized from the
transfer of two full-time positions which will be funded by the
Crime Victim Assistance Program. The remainder has been
identified in other areas of the District Attorney’s Budget and one
ADA Supplemental-Pay Salary.
REVIEWED AND APPROVED BY:
Kids Restart $31,422.88
Salvation Army $31,422.88
Hope House $31,422.88
MACH Academy $31,422.88
United Way $31,422.88
CSRA EOA $31,422.88
Asociacion Latina $31,422.88
Financial Literacy $31,422.84
Permanent Supportive Housing Project $25,000
Housing Rehabilitation $714,330
Volunteer & Special Purpose Improvements $50,000
Rental Rehabilitation $50,000
Emergency Code Compliance Program $75,000
Vacated Properties Initiative $25,000
Small Business Development Lending Program $60,000
Economic Development $140,000
Real Property Activity $73,458
Planning & Entitlement Grants Administration $305,179
Fair Housing $30,000
Housing Redevelopment Initiative $560,686
Homeowner Assistance Program $161,388
Community Housing Development Organization: Operations $41,388
Community Housing Development Organization: Projects $107,853
HOME Program Administration $71,902
United Way $25,000
1.75%
1.75%
1.75%
1.39%
39.70%
Community Development Block Grant - Housing Development Programs (52.2%)
Community Development Block Grant - Special Purpose Programs (5.3%)
1.75%
1.75%
1.75%
Total Proposed funding for Special Purpose Programs $94,268.60
16.57%
2017 One Year Action Plan - Program Allocations Summary
2017 One Year Action Plan - Program Allocations Summary
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention (49.7%)
2017 One Year Action Plan - Program Allocations Summary
Community Development Block Grant - Poverty Reduction Programs (8.8%)
1.75%
Total Proposed funding for Poverty Reduction Programs $157,114.40
1.75%
2017 One Year Action Plan - Program Allocations Summary
Total Proposed Funding for Planning & Grants Administration $335,179
3.33%
2.78%
2.78%
4.17%
Total Proposed Funding for Housing Development Programs $939,330
1.39%
7.78%
Total Proposed Funding for Economic Development Programs $200,000
Community Development Block Grant - Planning & Grants Administration (18.6%)
16.96%
2017 One Year Action Plan - Program Allocations Summary
Community Development Block Grant - Programmatic Contingency (4.1%)
Total Proposed Funding for Contingency Programs
4.08%
$73,458
4.39%
11.43%
7.62%
Community Development Block Grant - Economic Development Programs (11.1%)
1.67%
$943,217 Total HOME Funding Proposed for Housing Development
59.44%
17.11%
HOME Investment Partnership Grant - Housing Development
Total CDBG Funding Proposed for Program Activities $1,799,350
Safe Homes $25,000
Action Ministries $25,000
Augusta Outreach $2,338
Salvation Army $25,000
Safe Homes $25,000
CSRA EOA $12,223
ESG Administration $11,315
St. Stephens Ministry $155,000
Family Initiative $155,000
East Augusta CDC $155,000
Antioch Ministry $100,000
HOPWA Community Residences $462,500
HOPWA Program Administration $31,468 2.97%
$1,058,968
9.44%
43.67%
Total HOPWA Proposed for Program Activities $1,027,500
16.57%
16.57%
Total HOPWA Funding Proposed for Housing and Services
2017 One Year Action Plan - Program Allocations Summary
Emergency Solutions Grant - Program Administration (7.5% cap)
Housing Opportunities for Persons with AIDS Grant - Program Activities (97%)
14.64%
14.64%
14.64%
Total Street Outreach/Shelter Operations $64,561
Total Street Outreach/Shelter Operations $75,000
Total ESG Funding Proposed for Homeless Services $150,876
TOTAL PROPOSED 2017 ONE YEAR ACTION PLAN BUDGET $3,952,411
Emergency Solutions Grant - Street Outreach/Shelter Operations (42.8%)
1.55%
16.57%
16.57%
8.10%
7.50%
Housing Opportunities for Persons with AIDS Grant - Program Administration (3% cap)
Administrative Services Committee Meeting
7/25/2017 1:15 PM
HCD Annual Action Plan Final Approval__Fiscal Year 2017
Department:Housing and Community Development
Presenter:Mr. Hawthorne E. Welcher, Jr.
Caption:Request to approve by Resolution the FY 2017 Annual Action
Plan for the following programs funded by the U.S. Department of
Housing and Urban Development (HUD): Community
Development Block Grant (CDBG) Program, Home Investment
Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS
(HOPWA) Program. (Originally Approved by Commission on
October 4, 2016).
Background:In order to fulfill statutory and regulatory requirements mandated
by the U.S. Department of Housing and Urban Development with
regard to the FY 2017 Annual Action Plan, the City of Augusta,
Georgia is required to make available for public comment the FY
2017 Annual Action Plan that provides the jurisdiction an
opportunity to review the City of Augusta’s Housing and
Community Development Department’s local strategy to address
needs in the areas of community development, economic
development, affordable housing and homelessness. The
amendment is necessary due to a change in the City of Augusta’s
FY 2017 CDBG, HOME, HOPWA and ESG Federal HUD
allocations. It was anticipated that the City of Augusta would
receive $3,595,996 in Federal HUD funds for FY 2017. However,
the actual allocation is $3,567,411. Below is a listing of the
estimated allocations and the actual allocations: Funding
Program Proposed $ Actual $ Change from Proposed $ CDBG $
1,675,892 $ 1,649,350 (26,542) HOME $ 719,023 $ 708,217
(10,806) HOPWA $ 1,048,948 $ 1,058,968 10,020 ESG $
152,133 $ 150,876 (1,257) Total FY17 Allocation $ 3,595,996 $
3,567,411 (28,585)This proposal includes an Annual Action Plan
for 2017 with a budget that includes proposed funding allocations
for the Community Development Block Grant ($1,649,350),
HOME ($708,217), ESG ($152,133) and HOPWA ($1,058,968)
plus CDBG Program Income from loan repayments of $150,000
and HOME loan repayments of $235,000. In compliance with the
U.S. Department of Housing and Urban Development regulatory
requirements, any amendments to the Consolidated Plan / Annual
Action Plan constituting a “substantial change” must be presented
to the public for a 30-day comment period; this requirement was
waived for FY 2017 Annual Action Plan submissions in favor of a
14-Day comment period requirement to allow for submission in
advance of the mandatory August 16th submission contained in
the Federal statute. A “substantial change” is defined as a change
that affects the purpose, scope, location, beneficiaries, and / or
administration of an activity or the transfer of $50,000 or more
from any activity identified in the Consolidated Plan / Annual
Action Plan.
Analysis:If approved by the Augusta – Richmond County Commission, the
Housing and Community Development Department will be
capable of funding these projects in accordance with the
submission of the FY 2017 Annual Action Plan to the U. S.
Department of Housing and Urban Development(HUD).
Financial Impact:If approved by the Augusta – Richmond County Commission, the
FY 2017 Annual Action Plan will allow for the Housing and
Community Development Department to continue to provide
funding of needed services and housing projects for low- to
moderate-income households throughout the City of Augusta,
Georgia.
Alternatives:None recommended.
Recommendation:Accept and Approve the FY 2017 Annual Action Plan by
Resolution.
Funds are Available
in the Following
Accounts:
Not Applicable.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
-fr.
Administrative Services Committee Meeting Commission Chamber - 7llll20l7
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman;
Jefferson, Vice Chairnan; Davis and D. Williams, members.
ADMINISTRATIVE SERVICES
1. Discuss locating a permanent James Brown memorabilia display in the gate area Item
of Augusta Regional Airport. This would include relocating the display currently Action:
housed in the main entrance to the airport to the gate area. (Commissioner M. Approved
Williams & Mayor Davis)
2. Motion to designate the corridor between 8th Street and 9th Street from Laney Item
Walker Blvd to Reynolds St as the James Brown Heritage Trail. (Commissioner Action:
M. Williams & Mayor Davis) Approved
Motions
Motion; - ---- Motion Textrype
Motion to approve
a ___^_-^ receiving this item asADDTOVEI r tnlormatlon.
Motion Passes 4-0.
Motions
$otion Motion Texttype
Motion to approve
designating the corridor
^ oS the James BrownAPProve Heritage Trail and start
the process.
Motion Passes 4-0.
Commissioner.
Mary Davis Passes
Made By
Commissioner
Andrew
Jefferson
Made By
Seconded By Motion
Result
Commissioner
Mary Davis
MotionSeconded Bv :Result
CommissionerAndrew Passes
Jefferson
3.Motion to amend phase II James Brown Blvd sidewalk
painted record images of the Godfather of Soul's greatest
images would be located on both sides of the street along
(Commissioner M. Williams & Mayor Davis)
project to include ltem
hits. Painted record Action:
James Brown Blvd. Approved
seconded By f"".XiI
Motion to approve
amending the project and to
receive a report back in 30
days from the DDA, the
Arts Council and Housing
& Community
Arenrnrra Development as to how the CommissionerI rrvrv'" City can move forward with Mary Davis
the project utilizing funding
from GDOT as a primary
source or another grant if
GDOT funding cannot be
used.
Motion Passes 4-0.
4. Receive project update on Riverwalk paint and cleanup efforts from Central ltem
Services, Parks and Recreation and Administrator. (Mayor Davis) Action:
Approved
Motions
X:11" Motion Texr Made Byr ype
Motion to approve
A __-^_-^ receiving this item as CommissionerADDTOVC- -rr--'- information. Mary Davis
Motion Passes 4-0.
5. Discuss parking proposal for Municipal Bldg employees and visitors. (Mayor ItemDavis) Action:
Approved
Motions
$otion Motion Textr ype
Motion to approve
receiving this item as Commissioner Commissioner
Motions
|'#:",, Motion rext Made By
CommissionerAndrew Passes
Jefferson
CommissionerAndrew Passes
Jefferson
Seconded By Motion
Result
Motion
ResultMade By Seconded By
a _-__, ____ information. Mary Davis AndrewApprove fufotio" passes 4-0. ''---r Jefferson Passes
6. Provide status update on Augusta implementation of What Works Cities Item
agreement. (Mayor Davis) Action:
Rescheduled
Motions
Hl:" Motion Text Made Byr ype
Motion to approve
r-!or^_ waiving on this item Commissioner'rvl'vl at this time. Mary Davis
Motion Passes 4-0.
Motions
Motion Motion Textr ype
Seconded By
Commissioner
Andrew
Jefferson
Made By Seconded By
Made By
Motion
Result
Passes
7. Approve request for five (5) Assistant District Afforney (ADA's) positions.Item
Action:
Apploved
Motion
Result
Motion to delete thisDelete item from the agenda Commissioner Commissioner
Motion passes 4-0. Dennis Williams Mary Davis Passes
8. Discuss appointing a subcommittee to develop an appropriate evaluation tool for ltem
the Administrator. (Requested by Commissioner Dennis Wiltiams) Action:
Approved
Motions
[,"J:"' Motion rext seconded By f;tjil
Motion to approve holding
a work study session of the
Administrative Services
^ development 6f an e (-ommlssloner
Approve
l#fi1".l"t:tfj:?:.". R"'ffiL' ;,,:ilHiJr'.' Passes
reports. Mr. M. Williams
votes No.
Motion Passes 3-1.
9. Motion to approve the minutes of the Administrative Services Committee held Item
on June 13,2017.
Motions
|'#:" Motion rext Made Bv Seconded By
Seconded By
Seconded By
Motion
Result
Motion
Result
Motion
Result
Motion
Result
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
Made By
Commissioner
Andrew
Jefferson
10.
Motion to
^ dDDrove.APProve uotion passes 4,
0.
Approve New Position in
Salary Grade 43).
Motions
Y:li" Motion Textr ype
Motion to approve
Aoorove receiving this item as
information.
Motion Passes 4-0.
Motions
l^#:" Motion rext
Commissioner Commissiont
Dennis williams Mary Duui, " Passes
the Juvenile Court (Administrative Assistant II,
Motions
r#:" Motion rext Made By
Motion to delete this
Approve lfl,*f3j,"f:f ::T,H;'."#::", f,:ilHjJi,,' passes
11. Motion to approve requiring all Augusta, GA employees to sign a statement of Item
acknowledgement concerning Augusta, GA Rules and Regulations on the Action:
destruction, theft, or unauthorized use or removal of Augusta, GA property. Approved
(Requested by Commissioner Sean Frantom)
Commissioner
Dennis williams Passes
12.Motion to approve amendment to Augusta, Georgia Procurement Code toinclude the adoption of Public-Private Partnership (P3) "Unsolicited
Proposals".
Made By Seconded By
Motion to
a _.^_^_-^ approve. Commissioner Commissio-ner passes^pprove Motion Passes 4- Mary Davis Andrew Jefferson t
0.
www.auqustaga.gov
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on July 11, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Municipal Building Campus Phase II Projects
Department:Central Services - Facilities
Presenter:Takiyah A. Douse
Caption:Request Commission approval of Municipal Campus Phase II
renovations for the following purposes: Creating options for
additional parking and selective demolition; adapting Municipal
Building space to accommodate evolving department and
commission needs; and renovating satellite buildings to
consolidate operations in a single location.
Background:Departments sometimes need to adapt to ongoing operations to
effectively meet Commission goals and objectives. These changes
frequently require modifications to existing space to make
efficient use of existing resources.
Analysis:Central Services, in concert with the Administrator's Office and
Finance Department, have looked at various options to meet
current and future needs. We believe the recommendations
outlined herein represent the best options at this time.
Financial Impact:The total for the projects under consideration will be within the
remaining SPLOST funding allocated to the Municipal Building
Campus. In addition, we call Commission's attention to the fact
that the attachments outline project budgets. The final costs will
not be available until firm bids are taken.
Alternatives:Receive as information, a report on proposed projects and options
for the Municipal Building Campus, to include: • Options for
additional parking and selective demolition • Municipal Building
space modifications to adapt to evolving department and
commission needs • Renovation of satellite buildings to
consolidate operations in a single location
Recommendation:
Authorize staff to proceed with the Phase II project as outlined
herein. All bid awards requiring Commission approval will be
placed on subsequent agendas.
Funds are Available
in the Following
Accounts:
Funding is to come from $1,100,000 in SPLOST allocated to
Municipal Building Campus Projects.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
REGULAR MEETING COMMISSION CHAMBER
DECEMBER 6, 2016
Augusta Richmond County Commission convened at 2:00 p.m., December 6, 2016, theHon. Hardie Davis Jr., Mayor, presiding.
PRESENT: Hons. Lockett, Guilfoyle, Sias, Frantom, M. Williams, Smith, Fennoy, D.Williams, Hasan and Davis, members of Augusta Richmond County Commission.
Mr. Mayor: All right, what a fantastic day in the City of Augusta. So much happening,great things are going on and affecting the lives of the people in a veiy positive *ay. tiit weetthe groundbreaking on the Cyber Command Headquarte.i, toduy *. Lt. a step forward as acommunity addressing the issue of our homeless veterans with the groundbreaking there at theFreedoms Path, we'll be a 98 to 1lO-unit facility to house our veterans. I'd say, Sylvia, this is agreat place to live, work, learn and raise a family, fantastic. The Chair recognizes Madam Clerk
as we call this meeting to order.
The Clerk: Yes, sir, at this time, Mr. Mayor, I ask that you join the Administrator to
recognize our employees of service of this month, Mr. Loeser.
Mr. Loeser: Thank you. My name is Michael Loeser, your Human Resources Director.
Today we are happy to recognize our Years of Service recipients. For the month of December
there are 30, 5 to 2}-year recipients and 11, 25 to 5}-year recipients of which four are here thisafternoon. With 30 years of service Debra Beasley from Utilities. (AppLAUSE) Also with 30years experience Ricky Turner from RCCI. With 35 years of service Douglas Neal of the Fire
Department. (APPLAUSE) Also with 35 years of service Rhonda Evans of the Marshal,s
Department. (APPLAUSE)
The Clerk: Ready, Mr. Mayor?
Mr. Mayor: Yes, ma'am.
The Clerk: At this time we would ask Rev. Dr. Julia D. Crim, Minister of Missions and
Discipleship, Trinity on the Hill United Methodist Church to please come forward and deliver our
invocation after which we'll have the pledge of Allegiance. please stand.
The invocation was given by Rev. Dr. Julia D. Crim, Minister of Missions and
Discipleship, Trinity on the Hill United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was recited.
Mr. Mayor: Dr. Crim, on behalf of the Augusta Commission we want to thank you for notonly your service on today to come and render our invocation but thank you for your work asMinister of Missions and Discipleship. For many of you who may not be aware when we became
home to over 2,500 evacuees from Savannah, Chatham County, Trinity on the Hill was one of thefirst shelters that we stood up. And it was because of their willingness to sow seeds of love and
Mr. Mayor: All right. Voting.
Motion Passes 10-0.
The Clerk: Regular agenda, Mr. Mayor?
Mr. Mayor: Yes, ma'am.
The Clerk:
ADMINISTRATIVE SERVICES
13. Request the Commission approve the Public Defender Office Building be named theWilliam H. Mays,III Public Defender,s Office.
14. Request the Commission approve the name change of the Diamond Lakes Regional park
Community Center to the Robert Howard Community Center at Diamond Lakes RegionalPark.
Mr. Mayor: All right, Madam Clerk, let,s roll up l3 and 14.
The Clerk: Okay.
Mr. Mayor: Very good, okay all right, here's our posture. I'm going to recognize beforeMs. Douse the Commissioner from the 6th to speak to item l3 about how we got to this point andthen I'm going to recognize the Commissioner from the l4th I believe, I'm soiy not from the l4,hbut from the I't. All right I know he did, I know he did. All right very good butihe Commissionerfrom the l't item number 14. All right very good. I'm going to recognize the Finance Chair to
speak to his concerns about both of these and we'll go to these gentlemen here. The Chair
recognizes the Commissioner from the 8th.
Mr. Guilfoyle: Thank you, Mr. Mayor.
Mr. Mayor: Yes, sir.
Mr. Guilfoyle: Mr. Mayor, I couldn't agree more with the two distinguished people thatwe have on here, Mr. Mays and Mr. Howard, I don't have a problem with it whatsoever. Mychallenge is in listening to the last two agenda items you know if we're going to do it right, let,sdo it righl in the beginning so we don't have a problem in the future. We passea a policylack onMarch 5th of 2013 when it comes to guidelines, procedures, process on naming a Uuitairg. In it itclarifies not a living person so I'm not here to stop the process or naming of these buildingswhatsoever. What I would like to do since I did vote for this back on Marclisth let's amend thlspolicy to where it does show living and extract the extraordinary or whatever could be deemed aswhatever. I think the Attorney could help me out with the wording on it but if we could changethis policy, it's not only for now but we're talking about two, three, four years from now. We,vegot something in place that we could follow within the guidelines so we're not contradicting
71.
ourselves when it comes to these policies and I'm just asking for understanding from mycolleagues on this.
Mr. Mayor: All right, so I'm going to ask a series of questions to the distinguished Finance
Chair.
Mr. Guilfoyle: Yes, sir.
Mr. Mayor: What changes are you proposing?
Mr. Guilfoyle: To where it shows actually living people.
Mr. Mayor: Okay.
Mr. Sias: Dead or living?
Mr. Guilfoyle: Under Section B it says building or property shall not be named or renamedfor living persons with exception of living persons who had made a significant monetary
contribution to development of a public building or contributed land with the intent and agreement
of Augusta Commission that the said building would be named for the contributor or excipt other
extraordinary circumstances.
Mr. Mayor: Okay.
Mr. Guilfoyle: The only thing I'm asking is for it to be clarified to where three years, two
years down the road we're going, this is going to come up again.
Mr. Mayor: All right ---
Mr. Guilfoyle: And that's what I'm asking, Mr. Mayor, something simple.
Mr. Mayor: --- okay I understand. All right hold on, I think we're going to be fine. I do I
want to say it I just want to say it I think we're going to be fine. Everybody if you don't mind just
pump your brakes a bit. Okay all right very good yes, ma'am, okay well those are the proposed
changes. So okay I don't want, I know I know ---
Mr. M. Williams: (inaudible).
Mr. Mayor: --- yes, she's going to put it up there. Okay all right so all right so everybodyjust pump your brakes. I promise you it's going to be fine, it's going to be fine. ell right so,
Attomey MacKenzie, can you speak to this, the changes?
Mr. MacKenzie: Sure. These changes would just reflect that it is permissible to name
buildings after living persons. So it just makes a minor adjustment to eliminate the restrictions on
that.
72
Mr. Mayor: All right okay now, I think our posture's a friendly one so I'm not going and
that's why I want everybody just be fine. I think our posture is a friendly one right now. t tfrintwe're going to accomplish what we want to accomplish today without fail. Given our posture,
Attorney MacKenzie, while this is extremely important probably more important than my next
question I almost want to ask the question of germaneness we, it's the rurn. rrrbi.ct matter inwe,re
talking about a policy that will be affected. And if we would just take the basic action which Ithink everybody supports what I've heard is that everybody supports this so that's why if
everybody kind of be good I think everybody supports this. Is it germane for us to deal withihis
matter at the same time?
Mr. MacKenzie: Yeah. Ideally if you had unanimous consent and this is an ordinance so
you do a motion to approve item 14 and 15 and to adopt and amendment to ordinance number, I
don't see an ordinance number but ---
The Clerk: 7386.
Mr. MacKeruie: --- and waive the second reading.
Mr. Mayor: All right, okay all right, history's going to note that we're going to do things
the right way. I don't want anybody to feel like something's funny's about to happen because itis
not. We're going to be fine but I want to make sure that we do it the right way, okay? All right
the Chair goes all the way down to the end recognizing the distinguished Dean of the Commission
short-timer Commissioner Lockett.
Mr. Lockett: Thank you very much, Mr. Chair.
Mr. Mayor: Yes, sir.
Mr. Lockett: The living part came up a few years back, we wanted to name the Sheriffls
Administration Building. At that time I felt that he was not only living but he was still doing thejob at that particular time but I can support the recommendation by Commissioner Guilfoyle.
However this policy needs to be changed because let me give you a good example. Just suppose
that there were only four or five people on this Commission that supported those two name
changes. Where would we be, you see? So, I won't be here to bother ya'l1 but what ya'll need to
do is get together. If you want to name something after somebody make sure that there's a
consensus before it goes to any committee and then once you got the consensus now you know
this is something that's going to pass then go on and put it out there because you put some of us
in a precarious position right now. And half of the goveming body was unaware of it and this
Commissioner in particular until I saw it on the news. So there has to be a better way. Now I
support both people. They both have done an outstanding job but I just don't like the way we went
about doing it so there has to be a better system. If we can't come up with a better system then my
recommendation is from after we make the vote today don't name any more buildings. Thank
you, Mr. Chairman.
Mr. Mayor: All right okay all right, Commissioner from the 4th you're recognized.
13
Mr. Sias: Thank you, sir. In reference to the change to ordinance rather than scratch
through that and the 'may' and the other item there I think it would be more prudent just to delete
Item B.
Mr. Mayor: All right, okay all right, so the Chair recognizes the Commissioner from the
I rt.
Mr. Fennoy: Would it be appropriate at this time to call for the question?
Mr. Mayor: All right okay, so here's our posture. All right okay ---
Mr. M. Williams: Motion to approve the naming the two buildings and then approve
the change to the ordinance ---
Mr. Mayor: And waive the second reading.
Mr. M. Williams: --- and waive the second reading.
Mr. Mayor: All right, very good. All right, Attorney MacKenzie, are you tracking? All
right, outstanding.
Mr. Guilfoyle: Point of privilege, Mr. Mayor.
Mr. Mayor: Okay.
Mr. Guilfoyle: I would like to thank my colleagues for understanding what just happened.
Mr. Mayor: All right absolutely it puts us in a better posture than what happened in the
past, much better. Okay now all right this is a good day for Augusta, a good day for this body.
Chairman Guilfoyle, thank you for bringing that to the table. All right, we have a motion and a
second. Voting.
Motion Passes 10-0.
Mr. Mayor: All right, the Chair recognizes the Commissioner from the 5th.
Mr. Guilfoyle: Thank you, Mr. Mayor, Point of Personal privilege please?
Mr. Mayor: State your inquiry.
Mr. Lockett: I'd like to first of all thank my colleague, Commissioner Guilfoyle. I called
down and asked him for support and he delivered, I want to thank him in public. And another
thing I'd like to do is tomorrow will be December the 7th, Pearl Harbor Day. December 7th 1941.
I think it was about 75 years ago that many lives were lost and many survivors their lives were
changed forever. So, I think we should remember and never forget December the 7th l94l and
L4
ORDINANCE 7386
An Ordinance to amend the Augusta Georgia Code for the purpose of providing a
uniform policy for the naming and renaming of building and properties owned by
Augusta, Georgia:
THE AUGUSTA, GEORGI.A COMMISSION HEREBY ORDAINS:
Section I: The Augusta Commission hereby ordains that the Code be amended to include the
following policies:
CHAPTER IO
BUILDING AND PROPERTY NAMINGIRENAMING POLICY
8.IO.I PURPOSE
The purpose of this article is to provide a uniform policy for the naming and renaming of buildings
and properties owned by August4 Georgia. After the effective date of this article, no building or
properfy whether owned at that time by August4 Georgia, or subsequently conskucted, developed,
or acquired by August4 Georgia, shall be assigned a name or renamed unless it is done pursuant to
this article. This article shall apply to buildings, parts of buildings, bridges, ptrk, and any other
property owned by Augusta, Georgia except for streets, roads, alleys or similar thoroughfares.
8.10.2 GUIDELINES
These guidelines shall be followed when the naming or renaming of buildings or proprties is to be
considered:
(a) Names of such buildings or properties shall be based upon geographical, historical,
ecological, or functional factors. Buildings and properties may also be named or renamed
for persons who have made significant monetary or land contributions or other significant
contributions to the well-being and betterment of August4 Georgia.
(b) Buildings or properties shall not be named or renamed for living persons with the excepion
of living persons who have made a significant monetary contribution to the development of
a public building or contributed land with the intent and agreement of the Augusta
Commission that said building or property will be named for the contributor, or except for
other extraordinary circumstances.
(c) Renaming of buildings or properties should not be considered unless overwhelming
evidence is provided by a proponent that the existing name lacks significance and that the
proposed name bears significant importance to the well-being and betterment of August4
Georgia as determined by the Augusta Commission.
(d) Renaming of buildings or properties shall not be considered for at least 50 years after
naming unless there are extraordinary circumstances warranting such consideration.
(e) As provided for or referenced within these guidelines "significant importance or significant
contribution to the well-being and betterment of Augusta, Georgia" shall include, but not be
iimited to, the following, as it relates to Augusta, Georgia, State of Georgia and/or the
Unites States of America:
l) Acts of heroism, valor or self-sacrifice;
2) Outstanding military accomplishment;
3) Acts of national or local humanitarianism;
4) Outstanding record of civil service with historic or critical significance; and/or
5) Professional accomplishment which geatly impacted the public good/welfare.
8-10-3 PROCEDURES
(a) The naming or renaming of a public building or property may be proposed in the following
manner:
(l) Members of the Augusta Commission may recommend a rurme.
(2) Staff of the Augusta Commission may recommend a name.
(3) The Commission may set in place a public process for soliciting input in the naming;
or
(4) Any person, frm, or associates may propose a name.
(b) The naming or renaming of a public building or property shall be submitted to the City
Administrator on forms provided by that office and accompanied by the necessary
documentation. The purpose of the documentation is to provide a fi.rll background on the
proposed rurnes. The City Administrator shall consult with the City Engineer, Planning and
Development Director, and the Facilities Director regarding the proposed name after the
information has been received.
(c) The City Administrator shall cause a public hearing to be held regarding the proposed name
after giving at least 15 days' notice consisting of an advertisement in the legal organ and a
sign placed upon the property. Such public hearings may be held as an item on the agenda of
the Augusta Planning Commission.
(d) After the public hearing, the City Administrator shall with the City Engineer, Planning and
Development Director, and the Facilities Director and cause a report to be prepared which
shall include a recorlmendation for the naming or renaming of a public building or property.
(e) The report of the City Administrator shall be distributed to the proposer of the name as well
as to all members of the Augusta Commission. It shall be placed on the next possible
agenda of the Administrative Services Committee. Adminishative Services will make a
recommendation to the full Augusta Commission, which will make the final decision.
Section II. All Ordinance or parts of Ordinance in conflict with this Ordinance are hereby repealed,
Done in Open Meeting under the Common Seal thereof this {auv of ft?*toi40!3.
APPROVED THIS q <. ,2013.
Mayor
t-.r6\.--,
)
g/ Cr>^-.,,)i*)
Publtslr.ed in the Augusta Chronicle March L4, 2OL3
\
1,11;(
i
t
Lena Bonner
From:
Sent:
To:
Subject:
Attachments:
Mrs. Bonner,
Takiyah A. Douse
Thursday, June 29, 201-7 L0:51AM
Lena Bonner
FW: William "Bill" Lockett
Bill Lockett.docx
Please review the attached naming request as discussed. Please also forward me an updated copy of the revised
ordinance for my file and future reference.
TAD
From : sm ithfa (ocomcast. net Ima ilto :sm ithfa @comcast. net]
Sent: Thursday, June Ot,2077 6:27 PM
To: Takiyah A. Douse <TDouse@augustaga.gov>
Subject: William "Bill" Lockett
Ms. Douse,
Attached is the information about Mr. Lockett. Please
Thanks,
Faye Smith
706.951.8989
Please consider the environment before printing this email.
call me if you have questions or concerns.
that infonnation is subsequently confirme<l in writing. Any views or opinions presented in this e-n)ail are soleiy those of the aLrthor and do not necessarily representthose of the City of Augusta. E-mail tfansmissions canilot be guaranteed to be secu.e orerror-free as information could be intercepted, corrupted, lost, desiroyed,arrive late or incotnplete, or contain viruses. The sender therefore does not accept liabiiity for any errors or omissiotrs in the content of lhis message yrhich ariie asa result of the e-mail transmission. lf verification is required, please reqr.rest a hard copy version.
AEll:'104.1
The "Early Risers", a group of approximately 20 people who age from 50 to 84 and who have been
committed to living healthy lifestyles by exercising daily at the Henry H. Brigham Center Track since
2007, honored former Augusta Commissioner and fellow member, Bill Lockett, for his distinguished
service to the District 5 residents. During his tenure as commissioner, he consistently informed the group
about community and county issues at quarterly breakfast meetings and daily exercise gatherings. Lockett
further demonstrated his commitment to District 5 by providing several improvements to the Brigham
Center that included adding exercise equipment to the track, securing approval for a generator to be
placed at the Center, attaching a gazebo to the Senior Building, resurfacing the track, placing benches
around the track, and creating Heartbreak Hill and Grace and Mercy Track for senior walkers to improve
their cardiovascular health.
Mr. Lockett was instrumental in helping to maintain the track by positioning secured trash cans, extra
lighting, and the cutting back of bushes that were on the edges of the track. Even when a portion of the
soil that goes down into the retention area had eroded, he contacted the proper authorities to get that area
reinforced. Our track is a cleaner, safer, and more inviting place with all of the improvements mainly
because of Former Commissioner Lockett. For his unwavering commitment and stellar service to District
5, the "Early Risers" would like to name the Walking Track in his honor.
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Naming Walking Tract Henry Brigham Community Center
Department:
Presenter:
Caption:Consider a request from Ms. Faye Smith on behalf of the "Early
Risers Walking Group" to name the walking track at the Henry H.
Brigham Community Center in honor of former Commissioner
Bill Lockett.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Re-Bid
Sealed re-bids will be received at this office until Tuesday, May 30, 2017 @ 3:00 p.m. for furnishing:
Re-Bid Item #17-169A Emergency Renovations for ARC Planning and Development Project Located at 1803 Marvin Griffin
Road – South Augusta Office for Augusta Central Services Department – Facilities Division
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Friday, May 12, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely
to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, May 18, 2017 @ 5:00 P.M. No re-bid will be accepted by fax, all must be received
by mail or hand delivered.
No re-bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 5% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No re-bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
OFFICIAL
S.D Clifton Construction
PO Box 949
Evans, GA 30809
RCN Contracting
1115 Franke Place Court
Augusta, GA 30909
Larry Pittman & Associates
1249 Gordon Park Road
Augusta, GA 30901
YES YES YES
212153 146983 230014
YES YES YES
YES YES YES
YES YES YES
$584,042.00
Non-Compliant $563,000.00 $659,000.00
$575,526.00
(minus alternates 4 & 7)
$458,117.00
(minus alternates 4 & 7)
$653,000.00
(minus alternates 4 & 7)
ALTERNATES
Delete exterior canopies and related flashings alternate (1)$13,973.00 $13,973.00 $15,838.00
Eliminate furring strips and drywall on masonry exterior walls. Paint existing
walls instead.alternate (2)$3,025.00 $4,350.00 $3,150.00
Leave existing windows and doors in place, re-caulk existing window and door
frames, paint doors. Do not eliminate and fill in any existing openings.alternate (3)$2,354.00 $36,000.00 $27,000.00
Eliminate one of the restrooms in the Waiting Room (#101)alternate (4)$3,516.00 $4,297.00 $1,000.00
Install VCT Flooring instead of LVT alternate (5)$8,600.00 $8,700.00 $10,600.00
Reduce Site Allowance from $40,000 to $15,000 alternate (6)$25,000.00 $25,000.00 $25,000.00
Eliminate the $5000 allowance for appliances alternate (7)$5,000.00 $5,000.00 $5,000.00
Eliminate changes to the exterior, paint existing configuration only alternate (8)$41,686.00 $7,800.00 $2,100.00
Substitute laminate countertops for the specified solid surface alternate (9)$5,876.00 $8,366.00 $8,366.00
Eliminate sink and related plumbing in large conference room alternate (10)$694.00 $694.00 $800.00
Re-Bid Item #17-169A Emergency Renovations for ARC Planning and Development Project
Located at 1803 Marvin Griffin Road for Augusta, GA
Central Services Department – Facilities Division
Bid Date: Tuesday, May 30, 2017 @ 3:00 p.m.
BID PRICE REDUCTION
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 430
Mandatory Pre-Bid Conference Attendees: NA
Total packages submitted: 3
Total Non-Compliant: 0
VENDORS
Attachment "B"
E-Verify
Bid Bond
SAVE Form
Addendum 1
Bid Price
Page 1 of 2
OFFICIAL
S.D Clifton Construction
PO Box 949
Evans, GA 30809
RCN Contracting
1115 Franke Place Court
Augusta, GA 30909
Larry Pittman & Associates
1249 Gordon Park Road
Augusta, GA 30901
Re-Bid Item #17-169A Emergency Renovations for ARC Planning and Development Project
Located at 1803 Marvin Griffin Road for Augusta, GA
Central Services Department – Facilities Division
Bid Date: Tuesday, May 30, 2017 @ 3:00 p.m.
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 430
Mandatory Pre-Bid Conference Attendees: NA
Total packages submitted: 3
Total Non-Compliant: 0
VENDORS
Attachment "B"Alternate Total $109,724.00 $114,180.00 $98,854.00
The following Vendor: SD Clifton was Non-Compliant due to not satisifying good faith efforts and is non-compliant with Local Small Business Opportunities Program
Page 2 of 2
KUHLKE CONSTRUCTION
3704 BENCHMARK DRIVE
AUGUSTA, GA 30909
SHEARER-MURTIMER
ATTN: ROBBIE SHEARER
P. O. BOX 2570
EVANS, GA 30809
R.D BROWN CONSTRUCTION
410 CAROLINA SPRINGS ROAD
NORTH AUGUSTA, SC 29841
SOMMERS CONSTRUCTION
ATTN: PATRICK SOMMERS
4889 SOMERSET DRIVE
EVANS, GA 30809
LARRY PITTMAN
1249 GORDON PARK ROAD
AUGUSTA, GA 30901
CONTRACT MANAGEMENT
ATTN: JAMES WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
ALLEN BATCHELOR CONSTRUCTION
1063 FRANKE INDUSTRIAL DRIVE
AUGUSTA, GEORGIA 30909
RCN CONTRACTING
ATTN: Mark Burt/Skip Newman
1115 FRANKE PLACE CT
AUGUSTA, GA 30909
HEAVENER CONSTRUCTION
ATTN: RICHARD PIECZYNSKI
1530 CRESCENT COURT
AUGUSTA, GA 30909
MRC CONSTRUCTION COMPANY
2203 WILLIS FOREMAN ROAD
HEPHZIBAH, GA 30815
W. A. BRAGG
ATTN: DARRELL BRAGG
2513 MIKE PADGETT HIGHWAY
AUGUSTA, GA 30906
DABB WILLIAMS
319 S WALNUT STREET
STATESBORO, GA 30459
R.W. ALLEN LLC
1015 BROAD STREET
AUGUSTA, GA 30901
JBC CONSTRUCTION
118 N BELAIR ROAD SUITE 1
EVANS GA 30809
MCKNIGHT CONSTRUCTION
635 NORTHWEST FRONTAGE RD.
AUGUSTA, GA 30901
TWENTIETH CENTURY CONST.
ATTN: CARL JORDAN
2106 KELLY STREET
AUGUSTA, GA 30904
CONTINENTAL CONSTRUCTION
ATTN: ROBBIE HORTON
4190 CROSSTOWNE CT
EVANS, GA 30809
BLOUNT’S COMPLETE HOME SERVICE
ATTN: JIMMY BLOUNT
2907C TOBACCO ROAD
HEPHZIBAH, GA 30815
J & B CONSTRUCTION
ATTN: JEROME JONES
3550 GORDON HWY
GROVETOWN, GA 30813
HORIZON CONSTRUCTION
ATTN: HENRY HENDERSON
P.O. BOX 798
EVANS, GA 30809
ACC CONSTRUCTION CO
635-A NORTHWEST FRONTAGE RD
AUGUSTA, GA 30907
ATTAWAY CONSTRUCTION
ATTN: MELISSA TYLER
3810 OAK DRIVE
MARTINEZ, GA 30907
SERVANTS HANDS CSRA
ATTN: STANLEY BECKETT
P. O. BOX 51
AUGUSTA, GA 30903
MCKELS SUPPLIES INC
ATTN: DEXTER MARTIN
2946 BRIDGEPORT DR.
AUGUSTA, GA 30909
DUCKWORTH DEVELOPMENT
P. O. BOX 212597
MARTINEZ, GA 30917
Janice Allen Jackson
Administrator
Chester Brazzell
Deputy Administrator
PAGE 1 OF 2
BID ITEM 17-169A
Bids Due: 5/30/17 @ 3:00p.m.
Rick Acree
Central Services Dept.- Facilities Takiyah Douse
Central Services Dept.
Kelli Irving
Compliance
Bid Item #17-169A
Emergency Renovations for ARC
Planning and Development Project
Located at 1803 Marvin Griffin Road for
Central Services-Facilities Div.
Mailed Out 5/12/17
PAGE 2 OF 2
BID ITEM 17-169A
Bids Due: 5/30/17 @ 3:00p.m.
ITEM # MANUFACTURER TYPE QTY UNIT PRICE EXT PRICE
CH-4CH-4CH-4CH-4 SITONITSITONITSITONITSITONIT GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 12121212 $121.60 $1,459.20
CH-5CH-5CH-5CH-5 IDEONIDEONIDEONIDEON BENCHBENCHBENCHBENCH 1111 $629.85 $629.85
$2,089.05
CH-3CH-3CH-3CH-3 SITONITSITONITSITONITSITONIT CONF CHAIRCONF CHAIRCONF CHAIRCONF CHAIR 12121212 $251.28 $3,015.36
TB-2TB-2TB-2TB-2 ABCOABCOABCOABCO TRAINING TABLESTRAINING TABLESTRAINING TABLESTRAINING TABLES 6666 $893.10 $5,358.60
$8,373.96
INSP-2INSP-2INSP-2INSP-2 HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $20,943.13 $20,943.13
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 6666 $342.95 $2,057.70
$23,000.83
INSP-1INSP-1INSP-1INSP-1 HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $24,082.18 $24,082.18
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 7777 $342.95 $2,400.65
CH-3ACH-3ACH-3ACH-3A SITONITSITONITSITONITSITONIT WORK TBL CHAIRWORK TBL CHAIRWORK TBL CHAIRWORK TBL CHAIR 2222 $251.28 $502.56
TB-3TB-3TB-3TB-3 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX REVIEW TABLEREVIEW TABLEREVIEW TABLEREVIEW TABLE 2222 $388.09 $776.18
$27,761.57
OFF-117OFF-117OFF-117OFF-117 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $3,365.32 $3,365.32
CH-1ACH-1ACH-1ACH-1A SITONITSITONITSITONITSITONIT EXEC. CHAIREXEC. CHAIREXEC. CHAIREXEC. CHAIR 1111 $503.50 $503.50
CH-1BCH-1BCH-1BCH-1B SITONITSITONITSITONITSITONIT EXEC. CHAIREXEC. CHAIREXEC. CHAIREXEC. CHAIR 1111 $503.50 $503.50
CH-2ACH-2ACH-2ACH-2A IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $500.18 $1,000.36
$5,372.68
OFF-106OFF-106OFF-106OFF-106 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $2,320.21 $2,320.21
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 1111 $342.95 $342.95
CH-2CH-2CH-2CH-2 IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $447.93 $895.86
$3,559.02
TB-1TB-1TB-1TB-1 JSIJSIJSIJSI BREAK TABLEBREAK TABLEBREAK TABLEBREAK TABLE 2222 $357.68 $715.36
CH-6CH-6CH-6CH-6 JSIJSIJSIJSI BREAK CHAIRBREAK CHAIRBREAK CHAIRBREAK CHAIR 8888 $216.13 $1,729.04
$2,444.40
OPNOFFOPNOFFOPNOFFOPNOFF HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $6,587.86 $6,587.86
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 2222 $342.95 $685.90
CH-3ACH-3ACH-3ACH-3A SITONITSITONITSITONITSITONIT CONF CHAIRCONF CHAIRCONF CHAIRCONF CHAIR 4444 $251.28 $1,005.12
TB-4TB-4TB-4TB-4 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX CONF TABLECONF TABLECONF TABLECONF TABLE 1111 $573.37 $573.37
$8,852.25
OFF-109OFF-109OFF-109OFF-109 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $2,320.21 $2,320.21
STOR-1STOR-1STOR-1STOR-1 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX CABINETCABINETCABINETCABINET 1111 $1,173.46 $1,173.46
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 1111 $342.95 $342.95
CH-2CH-2CH-2CH-2 IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $447.93 $895.86
$4,732.48
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 5555 $342.95 $1,714.75
$1,714.75
$87,900.99
Modern Business | Dianne Tant Vendor Name
Tab Sheet - Emergency Bid Item #17-159F
Furniture for Planning and Development Building -
1803 Marvin Griffin Road
For Augusta, GA - Planning and Development Department
Bid Opening Date:Wednesday, April 8, 2017 @ 2:00 p.m.
AREA 1AREA 1AREA 1AREA 1
AREA 8AREA 8AREA 8AREA 8
Total Area 6Total Area 6Total Area 6Total Area 6
Total Area 7Total Area 7Total Area 7Total Area 7
AREA 2AREA 2AREA 2AREA 2
AREA 4AREA 4AREA 4AREA 4
AREA 5AREA 5AREA 5AREA 5
AREA 6AREA 6AREA 6AREA 6
AREA 7AREA 7AREA 7AREA 7
Total Area 1Total Area 1Total Area 1Total Area 1
Total Area 2Total Area 2Total Area 2Total Area 2
Total Area 3Total Area 3Total Area 3Total Area 3
Total Area 4Total Area 4Total Area 4Total Area 4
AREA 3AREA 3AREA 3AREA 3
Total Area 5Total Area 5Total Area 5Total Area 5
Total Area 8Total Area 8Total Area 8Total Area 8
Total Area 9Total Area 9Total Area 9Total Area 9
Total Area 10Total Area 10Total Area 10Total Area 10
Total All Areas
AREA 10AREA 10AREA 10AREA 10
AREA 9AREA 9AREA 9AREA 9
Page 1 of 1
ITEM # MANUFACTURER TYPE QTY UNIT PRICE EXT PRICE
CH-4CH-4CH-4CH-4 SITONITSITONITSITONITSITONIT GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 12121212 $121.60 $1,459.20
CH-5CH-5CH-5CH-5 IDEONIDEONIDEONIDEON BENCHBENCHBENCHBENCH 1111 $629.85 $629.85
$2,089.05
CH-3CH-3CH-3CH-3 SITONITSITONITSITONITSITONIT CONF CHAIRCONF CHAIRCONF CHAIRCONF CHAIR 12121212 $251.28 $3,015.36
TB-2TB-2TB-2TB-2 ABCOABCOABCOABCO TRAINING TABLESTRAINING TABLESTRAINING TABLESTRAINING TABLES 6666 $893.10 $5,358.60
$8,373.96
INSP-2INSP-2INSP-2INSP-2 HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $16,343.50 $16,343.50
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 6666 $342.95 $2,057.70
$18,401.20
INSP-1INSP-1INSP-1INSP-1 HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $18,553.85 $18,553.85
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 7777 $342.95 $2,400.65
CH-3BCH-3BCH-3BCH-3B SITONITSITONITSITONITSITONIT WORK TBL STOOLWORK TBL STOOLWORK TBL STOOLWORK TBL STOOL 2222 $312.55 $625.10
TB-3TB-3TB-3TB-3 MAYLINEMAYLINEMAYLINEMAYLINE DRAFTING TABLEDRAFTING TABLEDRAFTING TABLEDRAFTING TABLE 2222 $909.50 $1,819.00
$23,398.60
OFF-117OFF-117OFF-117OFF-117 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $3,365.32 $3,365.32
CH-1ACH-1ACH-1ACH-1A SITONITSITONITSITONITSITONIT EXEC. CHAIREXEC. CHAIREXEC. CHAIREXEC. CHAIR 1111 $503.50 $503.50
CH-1BCH-1BCH-1BCH-1B SITONITSITONITSITONITSITONIT EXEC. CHAIREXEC. CHAIREXEC. CHAIREXEC. CHAIR 1111 $503.50 $503.50
CH-2ACH-2ACH-2ACH-2A IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $500.18 $1,000.36
$5,372.68
OFF-106OFF-106OFF-106OFF-106 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $2,320.21 $2,320.21
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 1111 $342.95 $342.95
CH-2CH-2CH-2CH-2 IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $447.93 $895.86
$3,559.02
TB-1TB-1TB-1TB-1 JSIJSIJSIJSI BREAK TABLEBREAK TABLEBREAK TABLEBREAK TABLE 2222 $357.68 $715.36
CH-6CH-6CH-6CH-6 JSIJSIJSIJSI BREAK CHAIRBREAK CHAIRBREAK CHAIRBREAK CHAIR 8888 $216.13 $1,729.04
$2,444.40
OPNOFFOPNOFFOPNOFFOPNOFF HAWORTHHAWORTHHAWORTHHAWORTH WORKSTATIONSWORKSTATIONSWORKSTATIONSWORKSTATIONS 1111 $5,393.86 $5,393.86
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 2222 $342.95 $685.90
CH-3ACH-3ACH-3ACH-3A SITONITSITONITSITONITSITONIT CONF CHAIRCONF CHAIRCONF CHAIRCONF CHAIR 4444 $251.28 $1,005.12
TB-4TB-4TB-4TB-4 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX CONF TABLECONF TABLECONF TABLECONF TABLE 1111 $573.37 $573.37
$7,658.25
OFF-109OFF-109OFF-109OFF-109 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX DESKDESKDESKDESK 1111 $2,320.21 $2,320.21
STOR-1STOR-1STOR-1STOR-1 LOGIFLEXLOGIFLEXLOGIFLEXLOGIFLEX CABINETCABINETCABINETCABINET 1111 $1,173.46 $1,173.46
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 1111 $342.95 $342.95
CH-2CH-2CH-2CH-2 IDEONIDEONIDEONIDEON GUEST CHAIRGUEST CHAIRGUEST CHAIRGUEST CHAIR 2222 $447.93 $895.86
$4,732.48
CH-1CH-1CH-1CH-1 SITONITSITONITSITONITSITONIT TASK CHAIRTASK CHAIRTASK CHAIRTASK CHAIR 5555 $342.95 $1,714.75
$1,714.75
$77,744.39
Modern Business | Dianne Tant Vendor Name
Tab Sheet - Emergency Bid Item #17-159F
Furniture for Planning and Development Building -
1803 Marvin Griffin Road
For Augusta, GA - Planning and Development Department
Bid Opening Date:Wednesday, April 8, 2017 @ 2:00 p.m.
AREA 1AREA 1AREA 1AREA 1
AREA 8AREA 8AREA 8AREA 8
Total Area 6Total Area 6Total Area 6Total Area 6
Total Area 7Total Area 7Total Area 7Total Area 7
AREA 2AREA 2AREA 2AREA 2
AREA 4AREA 4AREA 4AREA 4
AREA 5AREA 5AREA 5AREA 5
AREA 6AREA 6AREA 6AREA 6
AREA 7AREA 7AREA 7AREA 7
Total Area 1Total Area 1Total Area 1Total Area 1
Total Area 2Total Area 2Total Area 2Total Area 2
Total Area 3Total Area 3Total Area 3Total Area 3
Total Area 4Total Area 4Total Area 4Total Area 4
AREA 3AREA 3AREA 3AREA 3
Total Area 5Total Area 5Total Area 5Total Area 5
Total Area 8Total Area 8Total Area 8Total Area 8
Total Area 9Total Area 9Total Area 9Total Area 9
Total Area 10Total Area 10Total Area 10Total Area 10
Total All Areas
AREA 10AREA 10AREA 10AREA 10
AREA 9AREA 9AREA 9AREA 9
Page 1 of 1
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Planning South Augusta – Emergency Construction & Furniture POs
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Receive information on the following emergency Procurement
actions concerning the South Augusta Planning & Development
Office: 1. Issuance of a contract for renovations to the building
located at 1803 Marvin Griffin Road by RCN Construction Inc. in
the amount of $563,000; and 2. Purchase of furniture for the
facility from Modern Business Systems of Augusta in the amount
of $77,744.39. Both actions fall under Section 1-10-57 of the
Augusta Georgia Code for Emergency Procurement Selection.
Background:Pricing for both Procurement actions were determined by the
competitive bid process .
Analysis:The Augusta Planning & Development Department vacated their
former location at 1815 Marvin Griffin Road February 2017.
Staffers were relocated to temporary offices off Mike Padgett
Highway in a building intended to house the Richmond County
Sheriff’s Office special operations units. The RCSO plans to
renovate these buildings once vacated by Planning &
Development later this year.
Financial Impact:The contract for renovation is $563,000 and the cost of the
furniture is $77,744.39.
Alternatives:Receive information on the following emergency Procurement
actions concerning the South Augusta Planning & Development
Office: 1. Issuance of a contract for renovations to the building
located at 1803 Marvin Griffin Road by RCN Construction Inc. in
the amount of $563,000; and 2. Purchase of furniture for the
facility from Modern Business Systems of Augusta in the amount
of $77,744.39. Both actions fall under Section 1-10-57 of the
Augusta Georgia Code for Emergency Procurement Selection.
Recommendation:Receive information on the following emergency Procurement
actions concerning the South Augusta Planning & Development
Office: 1. Issuance of a contract for renovations to the building
located at 1803 Marvin Griffin Road by RCN Construction Inc. in
the amount of $563,000; and 2. Purchase of furniture for the
facility from Modern Business Systems of Augusta in the amount
of $77,744.39. Both actions fall under Section 1-10-57 of the
Augusta Georgia Code for Emergency Procurement Selection.
Funds are Available
in the Following
Accounts:
Funding is available in 2017 capital, 2017 General Fund
Operating and 2016 carry forward.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
,u'7 271\ORDINANCE NO.
AN ORDINANCE TO AMEND THE AUGUSTA' GEORGIA CODE'
ARTICLE ONE, CHAPTER TEN, RELATING TO THE PROCT]REMENT
OF GOODS AND SERVICES, THE LOCAL SMALL BUSINESS
OPPORTUNITIESPROGRAMANDTHEDBEPROGRAMFoR
FEDERALLY ASSISTED PROJECTS SO AS TO PROVIDE UPDATES
AND TO ESTABLISH POLICIES, PROCEDURES AND GUIDELINES
REGARDING TI{E PROCUREMENT PROCESS AND THE LOCAL
SMALL BUSINESS OPPORTUNITIES PROGRAM; TO REPEAL ALL
ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT
HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER
PURPOSES.
WHEREAS, it is the desire of the Augusta, Georgia Commission to update C-ode
provisions relating to the procurem# of goods and services so as to reflect
.hurrg.. in Georgil law andio improve the efficiency of the procurement process;
WHEREAS, it is the desire of the Augusta, Georgia commission to increase the
effectiveness of the Local Small Busiriess Opportunities Program and to broaden
the number of businesses etigible to participaie in the program and to implement
race and general neutral measures to reduce discrimination in Augusta, Georgia;
WHEREAS, it is the desire of the Augusta, Georgia Commission to update and
improve its DBE Program for Depaimeni 9f .Transponation
(DOT)' Federal
Transportation Adminifuation (FTAi, Federal Aviation Administration (FAA) and
other federally funded projects u.td to errsure fulI compliance with state and federal
regulations;
WHEREAS, the DBE program for DOT, FTA and FAA funded projects is to be
approved by the Departmert of Tt*sportation before it is effective;
$HEREAS, based on the foregoing, the Augusta, Georgia commission
,"ro-*"nds amending Article one, -hapter ten of the AUcUSra, GA COpr'
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. AUCUSTa, GA. CODE Article one, chapter ten as set forth in the
Aucusre, GA. Conr, re-adopted July 10,2007, is hereby amended by striking this
chapter in its entirety. A new Chapter ten is hereby inserted to replace the repealed
Code Chapter ten as set forth in "Exhibit A" hereto.
SECTION 2. This ordinance shall become effective upon its adoption in
accordance with applicable laws. Lhag*y 1Og (DBE Program) shall be effective
only following approval of the Department of Transportation.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Adopted this 30 day of June , 2011.
lst reading June 2L 2OLL
lsslon
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that
the foregoing Ordinance was duly adopted by the Augusta, Georgia Commissionotr ,..-^ "^ ,2011 and that such Ordinance have not been modified or---tFErttrt-r'u-rescinded as of the date hereof and the undersigned funher certifies that attached
hereto is a true copy of the Ordinance which was approved and adopted in the
foregoing meeting(s).
J.B , Clerk of Commissron
Published in the Augusta Chronicle.
Date: July 14
Mayor
technical proposals, open and consider the pricing proposals submitted byeach offeror. Award shalt be made or recommended foi award through theAugusta, Georgia Administrator, to the most responsible and respJnsiveofferor whose proposal is determined to be the most advantageous toAugusta, Georgia, taking into consideration price and the evaluation factors
set forth in the request for proposals. No other factors or criteria shall be
used in the evaluation. The contract fite shall contain a written report of thebasis on which the award is made/recommended. The contract shall be
awarded or let in accordance with the procedures set forth in this Section and
the other applicable sections of this chapter.
1-10-53. Competitive selection procedures for professional and consultant
services.
As used in this section professional and consultant services, such as those providedby architects, engineers, investment banking, professional engineering, flanning,landscape architects, land surveying, the medical arts, management and analysii,accounting or auditing, psychology or any other similar kind or type of
professional practice which are nonnally obtained on a fee basis. This section shall
not be applicable to services provided by attomeys or other professionals retainedin connection with legal services. General Counsel shail be responsible for
selecting attomeys and litigation related professionals.
(a) Conditions -for use. The Procurement Director, upon the request or
recorlmendation of the using agency, shall procure professional and
consultant services, in accordance with this section.
(b) Statement of qualffications. The Procurement Director shall request and
maintain statements of interest from persons interested in frovidingprofessional and consultant services that shall include a statement ofqualifications and performance data for such persons. Each using age11cy
shall encourage professional and consultant firms, which desire to providl
services to the agency, to submit statements of qualifications to Procurement
Director. Procurement Director may speci$, a uniform format for statements
of qualifications. Persons may amend these statements at any time by filing a
new statement. Any person placed on the qualifications list shall be removedif found in violation of any provision of this article or if such person is found
in default under any contract with Augusta, Georgia.
(c) Public notice. When requested by the using agency, Procurement Director
shall issue public notice for requests for proposals from professional and
consultant offerors as provided in section 1-10-50(c).
Page47of111
(d) Selection. Procurement Director, in consultation and upon therecorlmendation of the head of the using agency, shall select from amongthe offerors no less than three (3) offerors (the "short-listed offerors'f
deemed to be the most responsible and responsive; provided, however, thatif three (3) or less offerors respond to the solicitation, this requirement will
not apply. The selection of the short-listed offerors shall be made in order ofpreference. From the date proposals are received by Procurement Director
through the date the contract is awarded, no offeror may make substitutions,
deletions, additions or other changes in the configuration or structure of the
offeror's teams or members of offeror's teams prior to award. The selection
criteria shall include, but not be limited to, those contained in section 1-10-52(d and the following:
(1) Previous experience demonstrating competence to perform work or
services involved in the solicitation;
Past perfornance of previous contracts with respect to time of
completion and quality of work;
The fee or compensation demanded for the services;
The ability to comply with applicable laws;
The ability to comply with the schedule of the commencement and
completion of the services, as required by Augusta, Georgia;
The financial ability to furnish the necessary bonds to the extent
necessary;
The financial condition of the offeror; and
The ability to provide staffing of management personnel, satisfactory
to Augusta, Georgia.
(e) Negotiations and award. Procurement Director shall negotiate a contractwith the most responsible and responsive short-listed offeror at
compensation that Procurement Director determines in writing to be fair and
reasonable to Augusta, Georgia. In making this decision, Procurement
Director shall take into account the estimated value, the scope, thecomplexity and the professional nature of the services to be rendered.
Should Procurement Director be unable to negotiate a satisfactory contractwith the offeror considered to be the most responsible and responsiv e at aprice for Procurement Director determines to be fair and reasonable toAugusta, Georgia; negotiations with that offeror shall be terminated.
Procurement Director shall then undertake negotiations with the second most
responsible and responsive short-listed offeror. If negotiations with the
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Page48oflll
second most responsible and responsive short-listed offeror are unsuccessful,
negotiations shall be terminated and Procurement Director shail then
undertake negotiations with the third most responsible and responsive short-
listed offeror. Should Procurement Director be unable to negotiate a contract
with any of the short-listed offerors, Procurement Director and the using
agency may select from the additional offerors that were not shorl-listed in
order of their responsibility and responsiveness and Procurement Director
may continue negotiations in accordance with this section until an agreement
is reached.
Sec. 1-10-54. Informal bids selection methods (standard and small purchases)
and authorify of Administrator and General Counsel.
(a)
(b)
Conditions for use. Any standard or small purchase contract or purchase
order for supplies, services, and construction not exceeding ten thousand
dollars ($10,000) in total value may be made in accordance with the
purchase procedures authorized in this Section and other applicable
provisions of this Article. Contract requirements shall not be artificially
divided so as to constitute a small purchase under this Section.
Request for quotations and specifications. Requests for quotations may be
issued in writing or by telephone for purchases less than ten thousand dollars
($10,000). In either case, specifications shall be prepared describing the item
or service in a form suitable for an appropriate vendor response.
(1) Informal oral bid quotations. Quotes from a minimum of three (3)
sources shall be obtained. Maximum purchase under this system is to
be five thousand dollars ($5,000), including sales tax. vendor quotes
are to be noted on the requisition for retention. The procurement
requirement shall not be artificially divided so as to constitute a
purchase to be made by this method.
(2)Informal written bid quotations. Solicitation for written bid quotes
shall be obtained from three (3) sources, if available, from the vendor
list. The maximum purchase under this system is to be ten thousand
dollars ($10,000), including saies tax.
Selection is to be made from the list in the following manner:(3)
Page49of111
with the terms and conditions of any grant,gift, donation or bequest that areotherwise consistent with state and federar laws.
Sec. 1-10-3. Supplementary laws.
The principles of law and equity, including those relative to contrac t, agency,fraud, duress, coercion, mistafe, turt*pt.y; "rd the uniform commercial codeof Georgia (o.c.G.A. r 1-1-101 et. seq. ", ,.*raed) and alr other appricabrefederal, state and local raws shail appry, u, uppropriate, to the procurement process.
Sec. 1-10-4. Good faith provision.
All parties involved in the negotiation, performance, or administration of Augusta,Georgia contracts shall act in good faitir. Good faith means honesty in fact in theconduct or transaction concerned and the observance of reasonable commercialstandards of fair dealing. See O.C.G.A. $ 1 l_2_2,01.
sec. 1-10-5. pubric access to procurement information.
(a) contract files' written records pertaining to a solicitation, award orperformance of a contract or purchurc orJ., shall be maintained by theProcurement Director.
(b) Retention' All procurement records shall be maintained and disposed of inaccordance with the Records Retention schedule as established by theAugusta, Georgia Commission.
(c) Public access' Procurement information shall be considered public recordsto the extent required by the Georgia open Records Act. i Request forProposals (RFP) shall not become public record until the finai contract isnegotiated and awarded. Any finaricial, trade secrets or commercial datacontained in Request for Proposals shall be considered priviieged andconfidential and shall not be disilosed.
(d) Procurement opportunities will be posted on the Augusta, Georgia internetweb s ite under the pro curement Dep artment : hi_tplwwy,.aue*Staga. s ov
sec' 1-10-6' Preference for local suppliers, professional services andcontractors.
Page6oflIl
(a) Augusta, Georgia encourages the use of local suppliers of goods, servicesand construction products whenever possible. Augusta, Georgia alsovigorously supports the advantages of an open competitive market place.Nothing in this Section shall be interpreted to mean that the Augusta,Georgia Administrator or Procurement birector are restricted in any wayfrom seeking formal bids or proposals from outside the Augusta market area.
(b) When the quotation or informal bids selection method is used by theProcurement Director or rlsing agency head to seek firms to quote onAugusta, Georgia commodities, servicls and construction-froorcts, localfirms should be contacted, if possible, first. where the procurementDirector 9r using agency head ascertains ihut th.r. may not be at least three(3) qualified informal bidders, quotes may be ,orght from outside theAugusta, Georgia market.
(c) In the event of a tie bid (see Section 1-10-50 (h)), when ali other factors areequal, the Augusta, Georgia Administrator shall select the bid from withinthe local market area, except that the Administrator shall retain theflexibility to make the award of contract to a bidder outside of the local
f:$j]ea if there is sufficient evidence to support collusive bidding infavor of'a ]ocal source.
(d) The Local Vendor Preferencepolicy shall only be applied to projects of one-hundred thousand dollars ($ 100,000) or less u"a orty when the lowest localqualified bidder is within l0%o or $10,000, whichever is less of the lowestnon-local bidders. The lowest local qualified bidder wilt be allowed to matchthe bid of the lowest non-local bidder and, if matched, the lowest localqualified bidder will be awarded the contract.
(e) For the purposes of this section, "local bidder" shall mean a business which:
(1) Has had a fixed office or distribution point in and having a streetaddress within the geographic limits of Richmond county, Georgiafor at least six (6) months immediately prior to the issuance of therequest for bids or quotes by Augusta; and
(2) Holds any business license required by the Aucusra, GA. coos; and
(3) Employees at least one full-time employee, or two part_timeemployees whose primary residence is wlitrirth e geogr:aphic limits of
PageToflll
Richmond county, Georgia or if the business has no emproyees, thebusiness shalr be at reast fifty perc ent (50%) owned uf-orr. or morepersons whose primary residence is within'the geogsiphic limits ofRichmond County, Georgia.
(0 The Procurement Director shall develop a program to routinely search outlocal firms that offer products o, s.*i"., *t i.t Augusta, deorgia maypurchase and encourage such firms to place themselves on the local bidder,slist.
(g) Registration as a local bidder. In order to be registered as a local bidder, abidder must submit a completed application to ttre procurement Depafiment,and the applicant must be approved and registered by the procurement
Department. An eligible bjdder must submit a completed and signed writtenapplication to become a local bidder at least thkry (30) days f.io, to the datebids are received on an eligible local project. an ergi6t. uiaa.. who fails tosubmit an application for approval as-a local bidder at least thirty (30) daysprior to the date bids are received on an eligible local fro[.r, and whootherwise meets the requirements for approval as a toca ulaaer, will not bequalified for a bid preference on such etlgiute rocal project.
(h) Criteria. To be registered as a local bidder, the eligible bidder must satisfiithe criteria set forth in subsection (e) above.
(i) Term' The certification as a local bidder shall expire two (2) yearsfrom thedate of the approval of the application. Following tte e*pl.ation date, abusiness is no longer a local bidder. An eligible bidder must submit a newapplication for certification as a local bidderlo the procurement Director andestablish that it continues to meet the requirements contained insubparagraph (e) of this section in order to reclive a bid preference oneligible local projects.
0) Continuing obligations of eligible bidders registered as local bidders.Eligible bidders registered as local bidders shall be under a continuing dutyto immediately inform the Department of Procurement in writing of anychanges in the eligible bidder's business if, as a result of such changes, theeligible bidder no longer satisfies the requirements of subpar agraph (e) ofthis section.
Page8of11l
(k) Nothing in this section shall be interpreted to mean that the Augusta,Georgia Administrator or commissi;;;;y decrine ro rorro* the provisionsof o.c.c.A. $$ 36-91-1 Jhorgrr--'l-i'it-gs, public works contracts.o'c'G'A' S 36-91-22 tequires tlat all Augusta, Georgia public workscontracts of one-hundred thousand dollars ($100,000) or more, as definedtherein, be publicly advertised before il;g out the contract to the lowestbidder' Further, nothing in this section rrr.il u. interpretJi;;.- Augusta,Georgia Adminisfratoior Board or corilissioners may decline to follow
hiJffi'ffil:,f:"*.Tyj*, cA
.c--n
requiring pubric uau..trri,e
0) Georgia-made Preference: Augusta,_ Georgia shall provide a preference forGeorgia-made products on the purchur. Jr supphJs,"rrrut.r]urr, equipmentand agriculture products. The Giorgiu*rua. Preference policy shall only beapplied to purchases of such iteris costing over one-hundred thousanddollars ($100,000) and only when the- vendor seeking this preferencesupplies sufficient proof that their product is Georgia-made. A vendorsrequest for the Georgia-made Prefei.nr" must be placed in the vendor,sresponse to an applicable Augusta, Georgia bid. The administrator shalidetermine whether the produ"-t r, u C;;;;;. made producr. The rowestbidder of a Georgia-made product will be itlow.d to match the bid of thelowest non-Georgia-made biaa".. ri -urcrr"a the lowest bidder of aGeorgia-made product w,r be award-ed the contract
Sec. 1-10-7. Value analysis.
(a) Purpose. A significant portion of the Augusta, Georgia Amuar Budget iscommitted each year to various pu.rhas."rontracts such as raw materials,equipment' equipment pdr o-. components, general suppries, andprofessional and ,or-ptoi.ssional ili,;;. Ther.fo.e, it is essential thatmaximum varue be obtain.d gl every puuh, tax dolrar spent. A proventechnique for obtaining this goal is udul """fy1i,(b) Definition of value analysis. Value analysis is the orgaruzedand systematicstudy of every element of cost n a part,"iitiriut,or service to make certainit fulfilts its function at the best value. It employs techniques which identifuthe functions the user wants from u p.oi*t or service; establishes bycomparison the appropriate cost for each function; then, it causes therequired knowledge, creativity; and initiative to be used to provide each
Page 9 of11 I
Administrative Services Committee Meeting
7/25/2017 1:15 PM
Procurement Code Section
Department:
Presenter:Commissioner Ben Hasan
Caption:Discuss Procurement Code Section 1-10-53 Competitive Selection
procedures for professional and consultant services; Section 1-10-
6 Preference for local suppliers, professional services and
contractors and other related code sections. (Requested by
Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office until Thursday, April 27, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-179 Roof Replacement - Sheriff’s South Precinct for Augusta Central Services Department – Facilities
Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Tuesday, April 11, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, April 13, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 16, 23, 30, April 6, 2017
Metro Courier March 22, 2017
OFFICIAL
VENDORS Attachment
"B"Addendum 1 E-Verify Bid
Bond
SAVE
Form Original 4
Copies Bid Price
Horizon Roofing
1557 South Broad Street
Monroe, GA 36009
YES YES 1124455 YES YES YES YES $147,777.00
Roofing Professionals Inc.
505 CDP Industrial Drive
Grovetown, GA 30812
YES YES 63141 YES YES YES YES $149,400.00
Dusty Greer Roofing Inc.
Lakeshore Drive
Monroe, GA 30065
YES YES 75702 YES YES YES YES $189,850.00
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid Attendees: 5
Total packages submitted: 3
Total Noncompliant: 0
Bid Item #17-179
Roof Replacement- Sheriff's South Precinct
for Augusta, Georgia-Augusta Central Services Department-
Facilities Division
Bid Date: Thursday, April 27, 2017 @ 11:00 a.m.
The following vendors did not respond:
Porter Roofing / 421 Ash Street / Murfeesboro, TN 37130
Young's Roofing / 311 Padrick St. / Martinez, GA 30907
Page 1 of 1
Central Services Department
Takiyah A. Douse, Director 2760 Peach Orchard Road, Augusta, GA 30906
Rick Acree, Project Manager (706) 821-2426 Phone (706)799-5077 Fax
MEMORANDUM
TO: Mrs. Geri Sams, Director, Procurement Department
THROUGH: Mrs. Takiyah A. Douse, Director, Central Services Department
DATE: June 8, 2017
SUBJECT: Bid Item #17-179 Roof Replacement – Sheriff’s South Precinct
Ms. Sams:
Bids were received for the referenced project on April 27, 2017. The lowest compliant
bid was submitted by Horizon Roofing of Monroe, Georgia in the amount of $147,777.
The bid is within budget. We recommend award of this project to the low bidder.
Thank you for your assistance in securing this pricing. Please do not hesitate to call if
you have any questions or need additional clarification.
Cc: Lonnie Wimberly
Takiyah A. Douse
Robert Partain
Administrative Services Committee Meeting
7/25/2017 1:15 PM
RCSO South Precinct Roof Replacement
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Approve award for replacement of the roof on the Richmond
County Sheriff’s Office (RCSO) South Augusta Precinct Building
to the lowest compliant bidder, Horizon Roofing of Monroe, GA,
in the amount of $147,777. (Bid 17-179)
Background:The membrane roof on the RCSO South Augusta Precinct
building located on Mike Padgett Highway has reached the end of
its useful life. Patches are no longer cost effective. The proposed
scope involves increasing the insulation value for improved
energy performance, replacing the roof membrane, and repairing
damage incurred from leaks in the existing roofing system.
Invitation to Bid (ITB) 17-179 was issued to obtain pricing for
replacing the roof.
Analysis:Horizon Roofing out of Monroe, GA submitted the low bid of
$147,777. The bid price is in line with the anticipated budget costs
for this item.
Financial Impact:The cost of the roof replacement is $147,777.
Alternatives:1. Approve award for replacement of the roof on the Richmond
County Sheriff’s Office (RCSO) South Augusta Precinct Building
to the lowest compliant bidder, Horizon Roofing of Monroe, GA,
in the amount of $147,777. 2. Do not approve the purchase.
Recommendation:Approve award for replacement of the roof on the Richmond
County Sheriff’s Office (RCSO) South Augusta Precinct Building
to the lowest compliant bidder, Horizon Roofing of Monroe, GA,
in the amount of $147,777.
Funds are Available
in the Following This project is funded through SPLOST designated for the RCSO
Accounts:and Central Services.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Tuesday, June 6, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-193 Roof Replacement – RCSO Special Operations Buildings for Augusta Central Services Department –
Facilities Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Tuesday, May 23, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Wednesday, May 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 27, May 4, 11, 18, 2017
Metro Courier May 3, 2017
OFFICIAL
VENDORS
Roofing Professionals, Inc.
505 CDP Indusstrial
Grovetown, GA 30813
I&E Specialties
3456 Augusta Hwy
Gilert, SC 29073
Bone Dry Roofing
120 Burton Road
Bogart, GA 30622
Attachment B YES YES YES
E-Verify Number 63141 53877 230110
Original YES YES YES
4 Copies YES YES YES
Bid Bond YES YES YES
SAVE Form YES YES YES
Building A $55,050.00 $50,455.00 $68,700.00
Building B $55,050.00 $50,833.00 $69,200.00
Building C $57,300.00 $52,055.00 $67,200.00
Total For All Three
Buildings $167,400.00 $153,343.00 /
Non-Compliant $205,100.00
Roof Replace For:
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar):2
Total Electronic Notifications (Demandstar): 272
Mandatory Pre-Bid/Telephone Conference: 14
Total packages submitted: 3
Total Non-Compliant: 1
The following vendor: I & E Specialties was non-compliant due to not satisifying good faith efforts and is
non-compliant with Local Small Business Opportunities Program
Bid Opening Item #17-193
Roof Replacement-RCSO Special Operations Buildings for
Augusta Central Services Department-Facilities Division
Bid Due: Tuesday, June 6, 2017 @11:00 a.m.
Page 1 of 1
Administrative Services Committee Meeting
7/25/2017 1:15 PM
RCSO Special Operations Roof Replacement
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Approve award for replacement of the roofs on the three
Richmond County Sheriff’s Office (RCSO) Special Operations
Buildings to the lowest compliant bidder, Roofing Professionals,
Inc. of Grovetown, GA, in the amount of $167,400. (Bid 17-193)
Background:The shingle roofs on the three buildings being converted into
facilities for the RCSO Special Operations Group, located off
Mike Padgett Highway have reached the end of their useful lives.
The proposed scope involves replacing the shingles with standing
seam metal, as well as replacement of damaged fascia, soffit and
roof deck. Invitation to Bid (ITB) 17-193 was issued to obtain
pricing for replacing the roof. Bids were received on June 6,
2017 .
Analysis:Roofing Professional, Inc. of Grovetown, GA submitted the low
bid of $167,400. The bid price is in line with the anticipated
budget costs for this item.
Financial Impact:The cost of the roof replacement is $167,400.
Alternatives:1. Approve award for replacement of the roofs on three buildings
for the RCSO Special Operations Group to the lowest compliant
bidder, Roofing Professionals, Inc. of Grovetown, GA, in the
amount of $167,400. 2. Do not approve the purchase.
Recommendation:Approve award for replacement of the roofs on the three
Richmond County Sheriff’s Office (RCSO) Special Operations
Buildings to the lowest compliant bidder, Roofing Professionals,
Inc. of Grovetown, GA, in the amount of $167,400.
Funds are Available
in the Following This project is funded through SPLOST designated for the RCSO.
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission