HomeMy WebLinkAbout2017-04-11 Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 4/11/2017
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; D.
Williams, member.
Absent: Hons. Hardie Davis, Jr., Mayor; Davis, member.
ADMINISTRATIVE SERVICES
1. Discuss (and receive as information) the return of Housing Opportunities for
Persons with Aids (HOPWA) funding ($765,176.32) from HopeHealth, Inc.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve subject
to holding a 30-day
comment period after
which the item will be
presented to the May 16th
Commission meeting for
final approval.
Motion Passes 3-0.
Commissioner
Andrew
Jefferson
Commissioner
Dennis
Williams
Passes
2. Motion to approve the minutes of the Administrative Services Committee held
on March 14, 2017.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
3. Appoint Daniel R. Dunlap, 911 Director, to fill the remainder of the unexpired
term of Dominick Nutter on the Region VI EMS Council.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
Dennis Williams
Commissioner
Andrew Jefferson Passes
4. Discuss creating an ordinance to address "Sagging Pants". (Requested by
Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve tasking
the Clerk with
investigating what some
other Georgia cities have
done on this issue and
what impact their actions
have had on their court
systems.
Motion Passes 3-0.
Commissioner
Dennis
Williams
Commissioner
Andrew
Jefferson
Passes
5. Approve the request for space from the Secretary of State, Brian Kemp, to
establish a local regional office within the Municipal Building on the second
floor near the Mayor's suite.
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Deny
Motion to deny the
request. Mr. M.
Williams votes No.
Motion Fails 2-1.
Commissioner
Dennis Williams
Commissioner
Andrew
Jefferson
Fails
6. Approval request for New Position in the Coroner's Office. Item
Action:
Disapproved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. M. Williams
votes No.
Motion Fails 2-1.
Commissioner
Dennis Williams
Commissioner
Andrew
Jefferson
Fails
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Attendance 4/11/17
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
HCD REPURPOSE HOPWA FUNDS February 28, 2017
HCD - REPURPOSE OF HOPWA FUNDS
Current Funded Agency
Balance of Allocation
New Use
Allocation
Total
2014 HOPEHealth, Inc.
$ 294,739.52
St. Stephen’s Ministry, Inc. $ 50,000.00
East Augusta CDC $ 50,000.00
Family Initiative of the CSRA $ 50,000.00
Promise Land CDC $ 25,000.00
Antioch Ministries, Inc. $ 25,000.00
South Carolina HOPWA Program $ 94,739.52
$ 294,739.52
2015 HOPEHealth, Inc.
$ 250,000.00
South Carolina HOPWA Program $ 105,260.48
HOPWA Community Residence $ 144,739.52
$ 250,000.00
2016 HOPEHealth, Inc
$ 220,436.80
HOPWA Community Residence $ 220,436.80
$ 220,436.80
TOTAL:
Reprogrammed Funds
$ 765,176.32
TOTAL
New Use of Reprogrammed Funds
$ 765,176.32
Administrative Services Committee Meeting
4/11/2017 1:20 PM
HOPWA__Fund Repurposing
Department:Housing and Community Development Department (HCD)
Presenter:Hawthorne E. Welcher, Jr.
Caption:Discuss (and receive as information) the return of Housing
Opportunities for Persons with Aids (HOPWA) funding
($765,176.32) from HopeHealth, Inc.
Background:Because HopeHealth decided not to move forward with the City
of Augusta HOPWA program, it has become necessary to
repurpose these funds ('14, '15, & '16) to facilitate their
expenditure. HCD recommends that funds be repurposed as
follows: 1. St. Stephen’s Ministry,
Inc, $ 50,000.00 2. East
Augusta Community Development Corp.
$ 50,000.00 3. Family Initiative, of the
CSRA $ 50,000.00 4.
Promise Land Community Development Corp.
$ 25,000.00 5. Antioch Ministries,
Inc. $ 25,000.00 6.
South Carolina HOPWA Program
$200,000.00 7. HOPWA Community Residences
$365,176.32 Total amount being
reprogrammed $765,176.32
HOPWA Repurposing Explanations:
1. Housing Opportunities for Persons with Aids Sponsors - $
200,000.00 -- Funds are being transferred to support currents
Sponsors of the HOPWA Program. Funding will be utilized to
provide support to AIDs/HIV clients to include Short-
Term, Mortgage & Utility (STRMU), rental assistance and special
services. 2. South Carolina HOPWA Program - $ 200,000.00 –
Funds will be used to solicit a Sponsoring Agency to provide
services to Aiken and Edgefield Counties, South
Carolina. Sponsor will be required to provide assistance to eligible
households 3. HOPWA Community Residence - $ 365,176.32 -
Funds will be used to provide housing to eligible individuals.
When using HOPWA funds, a community residence is a multi-
unit residence that contains more than one living unit. AHCD will
make funds available for a sponsor agency to construct or
purchase suitable dwelling(s). According to the City’s Citizen
Participation Policy, this increase in allocation constitutes a
substantial change to the Action Plans. Therefore, the revisions
must be presented to the public for a 30-day comment period. If
comments are received, they will be presented to the Commission
for consideration. We are requesting authorization to proceed
with the publication of a public notice in the newspapers to solicit
comments on the changes. The Public Notice will be published in
the Augusta Chronicle April 12, 2017 , El Augustino Newspaper
May 1, 2017 and the Metro Courier/Urban Pro Weekly April
13, 2017. The deadline for comments will be May 12, 2017 by
5:00pm. Any comments received will be presented to Commission
on Tuesday, May 16, 2017.
Analysis:The repurpose of funds will allow HCD to provide additional
funding to current service providers and seek services for Aiken &
Edgefield Counties, South Carolina.
Financial Impact:In order for HCD to meet its annual HUD regulatory spend down
requirements, HCD finds it necessary to repurpose funding to
viable projects/partners that will expend funding in a timely
manner.
Alternatives:Not Any.
Recommendation:Accept the Housing and Community Department (HCD)
recommendations for use of the additional funds and grant HCD
authorization to proceed with the publication of a Public Notice
soliciting citizen comments on the proposed changes to the 2014,
2015, and 2016 Action Plan. On May 16, 2017, any comments
received will be presented to Commission for consideration
Funds are Available
in the Following
Accounts:
HOPWA Funds via the U.S. Department of Housing and Urban
Development HUD)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting Commission Chamber - 3ll4l20l7
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis
and D. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Introduction and Overview of the Augusta Partnership for Children, Inc. by Item
Candice Hillman, Executive Director. (Requested by Commissioner Andrew Action:Jefferson) epproved
Motions
fr"J:"' Motion rext
Motion to receive this
Approve item as information. commissioner commissioner
Motion passes 4-0. Mary Davis Dennis Williams
2. Presentation by Dr. william T. Bass regarding a Gift for Augusta.
Made By Seconded By Motion
Result
Passes
Motions
fr'#' Motion rext Made Seconded MotionBy By Result
Unanimous consent is given to delete
this item from the agenda and
reschedule it at the request of Dr. Bass.
Presentation by Ms. Lynda Brown regarding the placement of documents in city
facilities.
Motions
Item
Action:
None
Item
Action:
Approved
3.
Motion f,r 4:^_ m-__1 rr Motioniil" Motion Text Made By Seconded By il.ffi'
Motion to refer to the
attorney and the Central
Services Director for a
recommendation in 30 Commissioner
Approve
1ff.:TJ'lf##"#ents to *Hl.,T, ;r",ilHiJr'* Passes
be displayed in a city
facility.
Motion Passes 4-0.
4. Motion to approve the minutes of the Administrative Services Committee held Item
on February 14 and28,2017. Action:
Approved
Motions
X:':"" Morion Text Made By seconded By Motion
I ype -.---- -'1 Result
Motion to
Approve ffi5,',"":'r,sses 4- S:Hl,'#filil, i:f#"r'."ff;", passes
0.
www.auqustaga.qov
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on March 14, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Daniel R. Dunlap, ENP
4454 Dave MacDonald Drive Hephzibah, GA 30815
Phone: 850-368-6771 Email: daniel.dunlap@me.com
Summary
Skilled public safety communications leader with more than 20 years of experience in a communications
center, achieving and defining organizational goals and objectives with knowledge in the following
areas:
Budget Analysis, Development and Management
Organizational Change and Development
Public Education and Customer Service
Operational Standards, Policies and Guidelines
Administration and Operations Management
Systems Design and Implementation
Strategic Planning
Experience
2016 – Present Augusta Richmond County Government Augusta, GA
911 Director
Directs the overall planning, operation, and administration of the 911 Communications
Center
Manages and directs the activities of the Department by planning, organizing, staffing,
directing, and controlling the staff and other business resources
Develops policies and procedures to enhance the delivery of service to the public, the
affected departments and presents recommendations to the Administrator,
Commission, Fire Chief and 911 Advisory Committee as appropriate
Budgets and accounts for all revenue and expenditures for the 911 Communications
Center
2011 – 2016 Okaloosa County Dept. of Public Safety Niceville, FL
911 Communications Division Chief
Manages and directs the operation of public safety communications, 911 system and
ancillary functions
Monitors shift operations to ensure compliance with proper call receipt and dispatch
procedures
Oversees the County 911 system and County Warning Point operations and budgets
Designated to act in the absence of the Public Safety Director
2008 – 2011 Okaloosa County Dept. of Public Safety Shalimar/Niceville, FL
911 Coordinator
Responsible for the efficient operations of the 911 system for 11 Public Safety
Answering Points in Okaloosa County
Handles and maintains the Automatic Location Information (ALI) database for county
Custodian of all 911 recordings and statistics
Oversees County Warning Point in the absence of the 911 Communications Chief
2005 – 2008 Okaloosa County Dept. of Public Safety Shalimar, FL
911 Communications QA Trainer
Provided continuous 911 training to new and current call handlers for Okaloosa County
Responsible for Quality Improvement program and Quality Assurance review for EMS &
Fire call handling and dispatching
Tracks employee training, updates Standard Operating Procedures and CAD data
changes
2000-2005 Okaloosa County Dept. of Public Safety Shalimar, FL
Communications Technician
Received and processed emergency 911 calls and dispatched resources via radio for Fire
and EMS agencies
Responsible for training individual team members
Manned county Emergency Operations Center when activated
1997-2000 Ocean City-Wright Fire Control District Fort Walton Beach, FL
Communications Technician/Shift Supervisor
Received and processed emergency 911 calls and dispatched resources via radio for Fire
and EMS agencies
Supervised one personnel on shift
Responsible for training individual team members
Education
2007-2009 Northwest Florida State College Niceville, FL
Associates of Applied Science in Emergency Management & Administration
2010-2011 Northwest Florida State College Niceville, FL
Bachelor of Science in Project Management Public Service Management
o Cum Laude
Work Related Education/Certification
Certified National Academy Emergency Medical Dispatch 1998
Certified National Academy Emergency Fire Dispatch 2002
Certified National Academy Emergency Medical Dispatch Quality 2006
APCO Communications Training Officer 2006
APCO Public Safety Telecommunicator I 2006
APCO Public Safety Telecommunicator I Instructor 2007
APCO Public Safety Fire Service Communications 2008
APCO Public Safety Communications Center Supervisor 2009
Emergency Number Professional (ENP) 2010
NENA Center Manager Certification Program 2013
Healthcare Provider CPR 2016
Multiple Emergency Management Incident Command System (ICS) Courses
Licensure
State of Florida 911 Public Safety Telecommunicator (911D000020) Expires:2/2019
Memberships
Association of Public Safety Communications Officials (APCO) International
National Emergency Number Association (NENA)
Awards and Recognitions
Okaloosa County Public Safety Communications Employee of the Quarter 2003
Okaloosa County Telecommunicator of the Year 2004
State of Florida Emergency Medical Services Dispatcher of the Year 2005
Committees
Florida Telecommunicator Emergency Response Team (TERT) 2006-2016
Regional Coordinator – Florida Region 1
Okaloosa Emergency Management Committee 2008-2016
Okaloosa County Fire Chiefs Association 2008-2016
Okaloosa Public Safety Strategic Plan Committee 2008-2016
Okaloosa County Corrections Department Chief Interview panel 2013
Cassidian Communications Strategic Advisory Committee 2010-2012
Regional Domestic Security Task Force (RDSTF) Region 1 2014-2016
Interoperable Communications Co-Chair
911 Maintenance and Support Contract Request for Proposal committee 2016
Public Safety Radio System Analysis Request for Quotes committee 2016
Other Achievements
Performed and assisted in multiple 911 upgrades
Assisted in writing and successfully receiving multiple radio and 911 grants
Implemented use of County fiber optic transport to deliver 911 voice and data to
secondary PSAP locations, resulting in reduction of trunk lines and cost of trunks to
secondary PSAP locations.
Directed and received approval for Okaloosa County Public Safety to be a State of
Florida Public Safety Telecommunicator Approved Training Center - 2012
Directed and was awarded International Academies of Emergency Dispatch (IAED)
Accredited Center of Excellence (ACE) for Emergency Medical Dispatch (EMD) - 2015
Directed and implemented Text to 911 (via TTY) - 2016
Volunteer and Recreational Activities
Junior Volunteer Firefighter – North Bay Fire District, Niceville, FL 1993-1997
Board of Trustees, St. Paul’s Lutheran Church, Niceville, FL 2015-2016
United Way Day of Caring participant
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Region VI EMS Council Appointment
Department:Administrator
Presenter:Chester Brazzell, Deputy Administrator
Caption:Appoint Daniel R. Dunlap, 911 Director, to fill the remainder of
the unexpired term of Dominick Nutter on the Region VI EMS
Council.
Background:The former 911 Director, Dominick Nutter, was appointed to the
Region VI EMS Council May 13, 2014 for a term that extends
through June 30, 2018. The seat was vacant from April 2015 to
August 2016 when Interim 911 Director Sterling Jones was
appointed. The purpose of this action is to name the newly
appointed 911 Director as the Augusta Representative on the
Region VI Council.
Analysis:The 911 Department has a key role in the provision of emergency
management services. Therefore, the Department should maintain
a seat on the Council.
Financial Impact:The meetings are local. No expenses are anticipated.
Alternatives:Appoint Daniel R. Dunlap to fill the remainder of the unexpired
term. Allow the position on the Council to remain vacant.
Recommendation:Appoint Daniel R. Dunlap to fill the remainder of the unexpired
term on the Region VI EMS Council. A copy of his resume is
attached.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Sagging Pants
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss creating an ordinance to address "Sagging Pants".
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Secretary of State Space Request
Department:Central Services - Real Estate Divsion
Presenter:Takiyah A. Douse
Caption:Approve the request for space from the Secretary of State, Brian
Kemp, to establish a local regional office within the Municipal
Building on the second floor near the Mayor's suite.
Background:Andrew Turnage, Georgia Secretary of State (SOS) Director,
contacted the Real Estate Division of Central Services requesting
the city lease space to the state for use as a regional office for
Georgians. The SOS is currently in the process of accessing the
need for additional regional offices throughout the state, with
Augusta being the third location (Tifton and Cartersville contract
pending). The proposed Augusta location will have 2 employees
and will service citizens during normal business hours.
Analysis:This regional site will not affect local elections operations nor will
it duplicate service offerings currently provided with the city. The
addition of this regional office would offer an added benefit to our
citizens who may experience difficulty with contacting the SOS
office by phone. Space has been identified on the second floor of
the Municipal Building near the Mayor's Suite for two employees
and a customer counter.
Financial Impact:The State will pay for office build out via invoice, thus there is no
cost to Augusta
Alternatives:1. Approve the request for space from the Secretary of State, Brian
Kemp, to establish a local regional office within the Municipal
Building on the second floor near the Mayor's suite. 2. Deny the
request for space on the second floor of the Municipal Building,
Approve the request for space at an alternate location
Recommendation:Approve the request for space from the Secretary of State, Brian
Kemp, to establish a local regional office within the Municipal
Building on the second floor near the Mayor's suite.
Funds are Available
in the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Augusta Georgia
2017 Budget - Coroner
101-03-6110
Object Description Budget
Budget
Adjustments
Revised
Budget
5111110 Perm Full-Time S&W-Regular 269,370.00 51,000 320,370.00
5111111 Perm Full-Time S&W-Comp Time 0 - -
5111112 Perm Full-Time S&W-Sick Pay 0 - -
5111113 Perm Full-Time S&W-Vacation 0 - -
5111210 Perm Part-Time S&W-Regular 20,000.00 (15,000) 5,000.00
5113110 Perm Full-Time S&W-Overtime 10,000.00 - 10,000.00
5116111 Certification Pay 0 - -
5121110 Health Insurance 29,890.00 8,430 38,320.00
5121120 Life Insurance 880 180 1,060.00
5121130 Long-Term Disability Insurance 630 120 750.00
5122110 FICA 18,560.00 3,170 21,730.00
5122120 Medicare 4,340.00 740 5,080.00
5123113 GMEBS Pension Plan 14,250.00 2,600 16,850.00
5129112 Clothing Allowance 7,200.00 - 7,200.00
5212110 Physicans 30,000.00 (13,000) 17,000.00
5212119 Misc Professional 21,930.00 (15,000) 6,930.00
5212999 Other Professional Services 87,250.00 - 87,250.00
5213114 Court/Meeting Reporting 300 - 300.00
5213117 Pest Control 660 - 660.00
5213119 Other Technical Services 0 - -
5222110 Garbage 540 - 540.00
5222150 Stormwater fee 0 - -
5222310 Custodial 18,200.00 (11,000) 7,200.00
5222410 Lawn and Grounds upkeep 1,700.00 - 1,700.00
5222510 Security Services 1,080.00 - 1,080.00
5223110 Repairs and Maintenace 0.00 - -
5223111 R&M-Contract-Buildings 35,000.00 - 35,000.00
5223112 R&M-Contract-Equipment 1,960.00 - 1,960.00
5232110 Telephone 0 - -
5232112 Cellular Phone 4,200.00 - 4,200.00
5232114 Radios-Air Time 2,400.00 - 2,400.00
5232117 Postage 480 - 480.00
5232118 Postage - Special Delivery 0 - -
5232119 Other Communications Equip 270 - 270.00
5232120 Postage-Print shop Only 0 - -
5234110 Printing and binding 1,000.00 - 1,000.00
5236110 Membership Dues 450 - 450.00
5236121 Juror Fees 400 - 400.00
5236122 Witness Fees 300 - 300.00
5237110 Education & Training 11,080.00 - 11,080.00
5239112 Temporary Workers 5,000.00 (3,000) 2,000.00
5239119 Other Contract Labor 2,500.00 (2,000) 500.00
5311110 General supplies and materials 12,130.00 - 12,130.00
5311111 General Office Supplies 6,000.00 - 6,000.00
5311210 Copy Services - Contract 1,030.00 - 1,030.00
5311211 Copy Services - Paper 280 - 280.00
5311212 Copy Services-Other Supplies 630 - 630.00
5311410 Uniforms 0 - -
5311420 Safety Supplies 1,810.00 - 1,810.00
5311510 Photographic Supplies 80 - 80.00
5311916 Computer Software 0 - -
5312110 Water and Sewerage 380 - 380.00
5312210 Natural Gas 4,000.00 - 4,000.00
5312310 Electricity 13,500.00 - 13,500.00
5312510 Oil 100 - 100.00
5312710 Gasoline 5,320.00 - 5,320.00
5314110 Books and periodicals 500 - 500.00
5316120 Telephones 0.00 - -
5316160 Computer Equipment <$5,000 2,750.00 - 2,750.00
5316170 Office Equipment <$5,000 5,000.00 (2,500) 2,500.00
5316210 Noncapitalized Equipment 6,900.00 (4,740) 2,160.00
5316250 peripherals 0.00 - -
5319135 R & M - Radios - Contract Only 420 - 420.00
5512110 Vehicle Cost Alloc-Contract 9,640.00 - 9,640.00
5512111 Vehicle Cost All-NonContract 2,140.00 - 2,140.00
5531111 Print Shop Charges 600 - 600.00
675,030.00 - 675,030.00
Administrative Services Committee Meeting
4/11/2017 1:20 PM
Approval Request for New Position
Department:Coroner
Presenter:D. Mark Bowen, Coroner
Caption:Approval request for New Position in the Coroner's Office.
Background:Currently, the department has two full-time Deputy Coroner
positions at salary grade 52. Due to the increase in business, an
additional full-time Deputy Coroner position is needed to meet the
needs of the department.
Analysis:The new position will be a full-time position paying $50, 994.25
year at a salary grade 52. HR has verified the job duties and
responsibilities will mirror the two existing full-time Deputy
Coroner positions at the salary grade 52. The Position Control
Number for this position will be COR0114002.
Financial Impact:Funds will be reallocated from within the current budget. No
additional funds are being requested.
Alternatives:Continue to utilize full-time employees in a more frequent
capacity because part-time employees are not available due to
commitments to their full-time employment outside of
Augusta/Richmond County.
Recommendation:Approve new position (Deputy Coroner) at a salary grade (52) at
an annual salary of $50, 994.25 Funds: Positon Control Number:
COR0114002. Adding this full-time position will eliminate the
amount of over-time being worked based on the current need of
the department.
Funds are Available
in the Following
Accounts:
Funds are available in the following account - 101-03-6110
REVIEWED AND APPROVED BY: