HomeMy WebLinkAbout2016-02-09-Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 2/9/2016
ATTENDANCE:
Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman;
Lockett and Davis, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Motion to agree to debar G&P Construction, Hauling and Environmental,
LLC. In accordance with the Procurement Code, a suspension was issued to
G&P Construction, Hauling and Environmental, LLC on January 12,
2016. G&P Construction filed a timely appeal to the Procurement Department
on January 15, 2016; the Procurement Department’s response to Debar G&P
Construction for 6 months and email notification of Hearing before the
Administrative Services Committee. (See Exhibits: 1, 2, 3 & 4)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the full
Commission with no
recommendation.
Motion Passes 4-0.
Commissioner
William
Lockett
Commissioner
Mary Davis Passes
2. Appoint Phil Wahl to replace Joey Hadden on DDA Board and reappoint
Scylance Scott, Jr. and Cameron Nixon. (Requested by Commissioner Fennoy)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
William Lockett
Commissioner
Mary Davis
www.augustaga.gov
No action is taken on this motion due to the passage of the substitute motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Substitute motion to
delete this item from the
agenda and have further
discussion regarding the
appointments.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
William
Lockett
Passes
3. Presentation from CSRA Business Lending regarding their direct loan
program. (Requested by Commissioner Fennoy)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the next
committee meeting.
Motion Passes 4-0.
Commissioner
William Lockett
Commissioner
Mary Davis Passes
4. Motion to approve the minutes of the Administrative Services Committee held
on January 26, 2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
William Lockett
Commissioner
Marion Williams Passes
Administrative Services Committee Meeting
2/9/2016 1:15 PM
Attendance 2/9/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
2/9/2016 1:15 PM
APPEAL OF THE DEBARMENT OF G&P CONSTRUCTION COMPANY
Department:Procurement Department
Presenter:Geri A. Sams
Caption:Motion to agree to debar G&P Construction, Hauling and
Environmental, LLC. In accordance with the Procurement Code,
a suspension was issued to G&P Construction, Hauling and
Environmental, LLC on January 12, 2016. G&P Construction
filed a timely appeal to the Procurement Department on January
15, 2016; the Procurement Department’s response to Debar G&P
Construction for 6 months and email notification of Hearing
before the Administrative Services Committee. (See Exhibits: 1, 2,
3 & 4)
Background:On June 2, 2015, the Augusta Commission approved and funded
the Unsafe Building Demolition Program (Bid Number 15-700) to
be managed by the Environmental Services Department. The
Program began on July 30, 2015. A temporary cancellation was
issued on November 12, 2015. (See Exhibits: 5 & 6) In an effort
to get the information out in the community, a Press Release was
issued by the Procurement Department advertising the upcoming
projects which included the date/time/location of an informational
meeting. In addition, a vendor data base of potential companies
was created. Representatives of the Procurement, Environmental
Services and Planning & Development (License & Inspection)
Departments provided information to approximately 16 companies
as it relates to Augusta’s guidelines, specifications, payments,
etc. Training was requested and provided to Ms. Pearson (G&P
Construction). (See Exhibits: 7 & 8) Specifications were
provided for each property location which identified but was not
limited to the property address, an Asbestos Assessment Survey as
required by the Environmental Protection Administration (EPA),
license requirements, dump fee instructions, etc. In addition,
specifications stated each successful bidder was responsible for
the abatement of all asbestos materials, paying the project fee;
properly notifying Environmental Protection Division of the State
of Georgia of the demolition activities and complying with OSHA
laws regarding asbestos materials removal and disposal. EPD
laws require the successful contractor to be certified in the State of
Georgia. A total of three (3) Green Cards were issued for Dump
Fees for each Unsafe Building Demolition Program. (See
Exhibits: 9 & 10) In October 2015, the Environmental Services
Department conducted a review of their files and requested
information from awarded vendors. It was requested that G&P
Construction Hauling and Environmental Company provide a
copy of their Georgia Issued Asbestos Abatement License. As of
this Agenda Item, G&P Construction has NOT provided the
requested license information. After discussions with Augusta
License and Inspections and the State of Georgia, it was
determined that the company is not licensed for Asbestos removal
in Georgia. The company that G&P listed as the Asbestos
Abatement Contractor stated they have not performed any work in
Augusta nor have they given permission to G&P to use their
license. (See Exhibits: 11, 12 & 13). G&P Construction Company
was awarded a total of 12 projects and one change order under the
Unsafe Building Demolition Program. The company is owned
and operated by Ms. Debra Pearson -310 Belair Road –North
Augusta, SC. Copy of Bid Specifications stating Augusta will be
responsible for tipping fees ONLY for these projects and a copy of
Bid Process & Procedures for vendors are listed on the back of
Purchase Orders. (See Exhibit: 14 & 15) In December 2015, the
Planning and Development Department bid demolition projects
(Bid Number 15-500) which were not under the Unsafe Building
Demolition Program. Specifications were issued. Although the
format appeared to be the same, the property locations,
requirement of dump fees and invoice submittal, etc. were
different. (See Exhibit: 16) After several calls to the Procurement
Department regarding performance, dump fees, invoices, non-
payment of subcontractors, etc., a meeting was scheduled with
Ms. Debra Pearson, owner, G&P Construction Hauling and
Environmental Company for Thursday, January 7, 2016 at 3:00
p.m. in the Procurement Department to discuss Augusta’s
concerns regarding the company’s performance and the following:
1. Outstanding payment of $2,109.03 owed to Augusta,
Georgia for Dump Fees; 2. Resolve outstanding
payment issues with the companies sub-contractor(s); and
3. Failure to meet Georgia licensing requirements for
Asbestos Abatement. Subsequent to the information presented to
the Procurement Department in the January 7, 2016 meeting,
conversations with other Augusta Departments and the State of
Georgia; G&P‘s request for reconsideration of suspension was
denied by the Procurement Director. Grounds were established to
modify the suspension as stated in the correspondence dated
January 12, 2016 from suspension to debarment of G&P
Construction Company for six (6) month’s for violation of
contract provisions including but not limited to the following:
1. Failure to perform in accordance with the terms of
one or more contracts; 2. Material misrepresentation of
the composition of doing work in Georgia without Georgia
License and/or meeting state requirements to perform work in the
State as described by G&P Construction; and 3.
Submission to Augusta, Georgia a claim for additional
compensation that is without merit. As required by the Augusta
Procurement Code Article 9 Appeals, Protests and Remedies, Sec.
1-10-87. - Notice of hearing. If a timely appeal is filed by the
protestor, the Procurement Director shall place the protest on the
agenda of the Administrative Services Committee. A copy of
G&P Construction Augusta Business License is attached. (Exhibit
17) NOTE: A copy of this information was mailed to G&P
Construction, Hauling and Environmental, LLC.
Analysis:
Financial Impact:Undetermined at this time.
Alternatives:1. Do not debar G&P Construction Hauling and Environmental
Company or 2. Extend the debarment period for up to 5 years at
the discretion of the Commission.
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
2/9/2016 1:15 PM
Appointments to Downtown Development Authority Board
Department:Clerk of Commission
Presenter:
Caption:Appoint Phil Wahl to replace Joey Hadden on DDA Board and
reappoint Scylance Scott, Jr. and Cameron Nixon. (Requested by
Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
2/9/2016 1:15 PM
CSRA Business Lending
Department:Clerk of Commission
Presenter:
Caption:Presentation from CSRA Business Lending regarding their direct
loan program. (Requested by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
2/9/2016 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on January 26, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: