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Home My WebLink About2016-01-26-Meeting Minutes Administrative Services Committee Meeting Commission Chamber - 1/26/2016 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Lockett and Davis, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Discuss/review evaluation template provided by the Administrator. (Referred from the January 19, 2016 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the template and suggested process for evaluation. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 2. Motion to approve 5 annual bid items. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner William Lockett Commissioner Mary Davis Passes 3. "City Watch" demo for transparency/accountability. (Requested by Commissioner Sean Frantom) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve proceeding with the development of the "City Watch" in-house database. Motion Passes 4-0. Commissioner Mary Davis Commissioner Dennis Williams Passes 4. Follow-up from General Counsel and staff relative to penalties incurred by the city if current state laws are not followed regarding SPLOST expenditures. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Mary Davis Passes 5. Motion to approve the minutes of the Administrative Services Committee held on January 12, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4- 0. Commissioner Dennis Williams Commissioner Mary Davis Passes 6. Discuss the process/procedures for alcohol and zoning petitioners attendance during committee/commission meetings. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve www.augustaga.gov Approve receiving this item as information. Motion Passes 4-0. Commissioner William Lockett Commissioner Dennis Williams Passes 7. Discuss the procurement process/procedures when SPLOST funds are expended on contracts. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner William Lockett Commissioner Dennis Williams Passes Administrative Services Committee Meeting 1/26/2016 1:20 PM Attendance 1/26/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/26/2016 1:20 PM Administrator's Evaluation Department:Clerk of Commission Presenter: Caption:Discuss/review evaluation template provided by the Administrator. (Referred from the January 19, 2016 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: G* 'r/'RcrA Bid Item #16-,105 Rol!-Off Recycling & Storage Containers'Annual Contract for the City of Augusta ' Environmental Services Department Bid Due: : Thursday, September 17,2015 @ l1:00 a'm' Vendors WasteEuip 841 Meacham Road Statesville, NC 28677 Lewls SteslllUorke 613I Maln Str$t Wrsn8, GA 30833 Bakerw$to Equlpment 1808 Norwood St, S.W. Lenolr, NC 28045 NU-Life Environmental 2266 Powdersville Rd Easley, SC 29641 Attachment B YES YES YES YES Addendum #1 YES YES YES YES E-Verify Number 258739 725843 2504/,7 308063 SAVE Form YES YE8 YES YES Section Item Unlt ll-a Open-top Roll-off Container 2O-yard $3,475.00 $3,t195.00 $3,895.00 $4,268.00 Open-top Roll-off Container 30-yard $4,075.00 $3,995.00 $4,030.00 $4,640.00 Open-top Roll-off Container 4O-ya+d $4,€45.00 s4,4g5,oo $4,285.00 $6,226.00 ,t-b Flat-bed Roll-off Container 22'lenglh $4,450.00 $2,205.00 $3,183.00 $5,151.00 ll-c Recycling Container 25-yard $5,850,00 $4,995.00 $5,415.00 $6,237.00 OPTIONAL DIVIDER $480,00 $1,599.00 $423.00 $62s.00 il-d Storage Container 40-yard $5,890.00 $8,999.00 $5,830.00 $9.834.00 Truckload Delivery $600.00 $0,00 $400.00 $450.00 idTollowing vendor iubmitted a statement of "No Bid": Ioter lnc. I Po BoxstSS I 84t Meacham Road / Statesvllle, NC 28687 Page 1 of L U-- ENVIRONMENTAL SERVICES DEPARTMENT MarkJohnson Director MEMORANDUM TO: F'ROM: DATE: Ms. Geri Sams Director - Procure,ment Mark Johns ooT7,Director 0 December 2,2013 SIIBJECT: Award Recommendation of Annual Bid Item 16-105, Roll-off Recycling & Storage Containe,rs In response to Annual Bid Item 16-105, Rolloff Recycling & Storage Containers, four compliant bids were received. The bids were opened on September 17, 2015 and the results and specific pricing are listed on the attached page. Upon careful consideratiotr, it is my recommendation to award the bid to Lewis Steel Works and Baker Waste Equipment as specified on the attached pages. They both submitted acceptable bids and after thorough examination, we found all aspects of the submitted bid documents to have met the specifications as requested. Thank you in advance for your time and attention. Please feel firce to contact me at 706-5 gz-32lL,should you have any questions or require any additional information. Miltdh Cc: Nancy Williams Phyllis Johnson File iI.G..elli,j# lS[rg,, Enylronmcntal Services llepartment Augusta Solid Waste & Recycling Facility 4330 Deans Bridge Road, Blythe GA 30805 (106) 592-32N -Fax (706) 592-325s WWW.AUGUSTAGA.GOV o ou0|UA rEe 5 Eg -Clr E sa T'E P ," E*Sc?.riF s5 E€ E p:f, -ggE g< trBt "tr.au EEE !u=E-9* $EEil2€ E d EE Our E,S N o IJJ o UJ cf)(.oooo0':' a IJJ oo ct(oN+q oqet(o tq o(, trtNN(0q oq IFIoF u)@ oqF00q.(oo oq u?N(oo oo-f CAc, 6)C C)otoIt)!fa *EEE8 E9 EEEI EH ootro CL0o tr, BE oz ootroeootr B @ o2 oocoeootr,po oz ootroo.oo E, Btr oz oocoo.o6,u Bo oz ootroo.oog, Etr oz ootroeoouE6 o = gEE-E fi EE'E o IJJ o UJ E; o UJ oq u?o,o-(aa oqocf,o+q oq u?oc.tta oq 00oF G)o ooIroF$- lr?o (,q (aNto oqo CA6 lO0 oqoolf6 gsB E€66- a E?, A.38= o IJJ oIIJ (artou)NF oUI oq u)o,tcta cq |r?o)ot (aa oq u?o,t {G oq u?o)stNo C)q u?oo)t'6 C)q o)o)n^ IFa cq oto)oIoa 0qc6 EEo.E N li E9 sEf s# o IJJ o IJJ o)G)Fc,u)N o UJ oq u?Ft- ({,a ooIl()FoIfa eq lorf(0 {g oqou?tf-to oqou)€ rOG oqc 00$g oqoo)q lO@ oq(,o(oo Eot,Co E€tro E oG F:tt E !,tro!,! t-oll E z 'tro IllJ E olr UJ a fc = E (u ?"aGI P(U ?"o(Y) E tU ?"osi E E') =-9-N (\I P(s ?,rO(\I E(Utc)t Eo = oJEE+by-=l(EoccLOoo !Et eEi(Uoc68 oI otr. eF:(o0rccLOO(J 3odr-pP SEr.irCf8 o .E(U coo EDc o ()ot zo o-o oc'6 =oo 0) ED Eoa bo =ooao.9.v,o5LF Eptov, oI -oI oI roI Jc lnvitation To Bid Sealed bids will be received at this office until Friday, September 11,2015 at 11:0O a.m' for furnishing: BID ITEMS ENVIRONMENTAL SERVICES DEPARTMENT. ANNUAL CONTRACT COMMODITY CODE (Bid ltems may have more parent codes) 16-034 lnspection of Shop Equipment 1 6-075 Electronic Waste Disposal/Recycling 16-091 Batteries 16-104 Light Fleet Parts 16-105 Roll-Off Recycling & Storage Containers 16-106 Chains, NYlon StraPs & Hooks AGR-020-00; TRE-075'35; SRV-928'92 IND-593-90; SRV-926-77; IND-900'00 I N D-658-00 ; I N D-559-00 ; IND -287'1 2; I N D'287-59 BLD-760-01 ; SRV-958'41 IND-1 00-07; IND-s60-95 lND,450-l 9; IND-450-1 9; IND'445'44 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: GeriA. Sams Procurement DePartment 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement DepartmentARGbid' Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street - Room 605, Augusta, GA 30g01 . Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department, Att questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@auqustasa.qov to the office of the Procurement Department by Friday, August 28, ptedbyfax,altmustbereceivedbymailorhanddelivered. The locat bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a loca! bidder at least ihirty (30) days prior to the date bids are received on an eligible local proiect. An eligible bidder who faits to submit an application for approval as a local bidder at least irrlrtv (eo) dayJ prior to the date bids are received on an eligible loca! project, and who othenrise meels'the requiiements for approval as a locat bidder, will not be qualified for a bid preference on such eligible local Project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. tnvitation for bids and specifications.An invitation for bids shall be issued by the Procurement Office and shall include speeifications prepared in accordance with Article 4 (Product Specifications), and all contractualterms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but noi limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated bythe Procurement Department are considered materia! conditions oi ttre bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to ihe appropriate commiitee bt the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the procurement Department is noiadvisable. Acquisition of BID documents from unauthorized sources placed the bidder at the iisk of receiving incomplete or inaccurate information upon which to base his qualifications, GERIA. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier Revlsed: 1.l8lzOLs August 6, 13,20,27 ,2015 August 12,2015 BIDDERS LIST L**oror,,' wAsrE -{r.r.r*t?QuIPMENT www.bwe'nc'com BrD rrEM * 16' lu cosr s COMPANYS NAUE & CONTACT PERSON NICOLE WastequtP 841 Meacham Road lliJ:Il"i;)! 3Ll1'oo - on'" 7O4'878-0734-Fax I uF?L-r,;gBlfi:?"}' iq[sr3f;[{s',s.,, ig:1:f'*u3#tu:" Ei*Iflj:}}:3,-encc.m COMPLETE MAILING ADDRESS TELEPHONE & FAX NU]UIBERS Asst ooJo0,) zq, 3o g (f, o)do) tsOtIFo =, (,HFe+s.oa+=vIrD6eJ6 o,_ ='<,l1 oaou1ads.ilO cro3o -(1h'g1f -+ooJ =='I(D O6) co, oo = o.)od / oL44-e Bid ltem #16-060 Chemicals - Annual Contract for Augusta, Georgia - Utilities Department Bid Due: Friday, November 6,2015 at 11:00 a.m. 0LloIcl,t Iotal Number Specilications Mailed Out: 49 Vlandatory Pre-Bid Conferencel NOT APPLICABLE fotal packages submitted: 13 lotal Noncompllant: 3 Item #D€aixbttun 1 lqFffilllqtr' tfDfi,t&,i ,:'r::,:.:.'i*i:$t::1,,1.-: Proposed Dose {ooml Aoua Smart. lnc, $0.50 $0.50 Cost Per Pound/Gal 1445 Gommerce Dr sw $2.80 315 Fifth Street Peru, lL 61354 $1.41 Annual Cost $26,8,18,96 $13,521.00 2 ,; ,roposed Dose 'oom)Aqua Smart, lnc. 1445 Commerce D sw Atlanta GA 30336 $0,50 $0.50 ,roduci Cost per ,ound lr0.9s 315 Flfth Street Peru, lL 61354 $0.46 Annual Cost $160,497.88 $26,280.00 3 l'.1 ,ti::#,.#;i€ffi Proposed Dose loom)Bumett Llme Co 7095 Highway 11 Campobello SC 29322 no bld 3ost Per Pound s0.046 )ost Per Gallon $0.46 4 llffiffiL.:.":'' tffiiffiliffi*ri".- rr. ; t::1,:' {i: fil;.4d i-E-l : . : . ''-,., .,,...i;* Cost Per Gallon Chemtrade Chemicals 90 E Halsey Rd Parslppany NJ 07054 $0.4536 Geo Specialty 9213 Archst Plke Little Rock AR 72206 $l.0284 Univar USA $0.7819 Codt per Pound $0.0407 $0.0926 East Morrisville, PA 19067 $0.07 Iank Truck $1,831.50 $4,66s.00 no bid 5 11'L .- -'.:,. r ,:,il;i:1tE:'" , .. tt.rii-'i[ Sost Per Pound no bidSost per 52 lb. 3ao llllnlmum Delivery )uantitv 6 ffi Sost per Pound no bid Sost per 55 lb, Pal 3 Cost Per Pound uNr roryqy[g, ttrc 1 Chemical Plant Road Rlceboro GA $0.427 olerrrng waler Technologies P.O. Box 602 Columbla, TN lAAN' $0.6177 Cost Per Gallon $4.129 $s.806 Page 1 of 2 8 -lqutd Cttlorlne,CL?. Sost per 150 lb. 3vlinder Allied Universal 3901 NW llsth Av Miami, FL 33178 390.00 3ost per Ton 3vlinder $508,00 I {ydrof,rrEroslfltie.(ild: 3ost per Pound/Gal Univar USA 4 Steel Road East Morrisville, PA 19067 $00.17 sl.74 MOSalC.toloDal Sale3, LLC 13830 Circa Crosslng Dr, I lthl. El tl.t .1765 1.80 Sost 155 lb. Drum s97,50 no bid 10 Loly,riier.Olffiod [163OO Sost Per Pound/Gallon 'Nr roryoyne, lnc. I Chemlcal Plant Road Riceboro AA 000.90 87.s2 utenlng YYarer Technologles P.O. Box 602 Columbla, TN aatoa $1.0725/lb 39-298/oal Cost Per 275 Gallon Tote $2,070.00 $2,364.83 11 . ilt'n -r.:g;n.i'li Cost Per Drum ol€t[]tg trdiEr Technologies P.O. Box 602 Columbia, TN aa 02 $6.[6.83 Univar USA 4 Steel Road Easl Morrisville, PA 19067 $l ,157.63 Cost per Ton $3,911.27 $7,000.00 12 I' I-i":: :':rn'i"'l , . r;..j1'. - ,11.:!lr,ll'' : '.a: .i. - ,.,. t. ii Cost per Pound no bidCost per 900# Bag Mlnimum Delivery Ouantitv 13 i ltt:"; , .'il ,lr': Cost per Gallon/700-800 G Allied Universal 3901 NW 115th Av Miami, FL 33178 $0.92 Univar USA 4 Steel Road East Morrisvllle, PA 19067 $1.43 Cost per Gallon/700-1500 30.86 $1.28 Cost for Gallon/Full Tank $0.76 ${.05 14 Sost per Gallon Allied Universsl 3901 NW 115th AY Miami, FL 33178 $0,835 Univar USA 4 Steel Road East Morrlsville, PA 19067 $1.06 Sost per Pound $0.0783 $0.0995 't5 .iiqffi Er6_q:...:,r:;,ii:f+:, :ii': T" :: ;i.''*-. ..I r,..'l':li-;..,.,;il.:,ii iirr$#*FEi,#ifitil ftij. ; ii :i-r:r, |i:r.1,:.+,i:' ;.1:t .:.-..:i::" :,"t;i:..,: " rl,j Sost Per Gallon Unlvar USA 4 Steel Road East Morrlsvillc, PA 19067 no bld 3ost Per Pound $0.7250 Sost Per Ton $145.00 Sost Per 50lb Bag 06.00 Iotal Bid Quote $86,400.00 $187,346.84 $157,,186.75 $241,500.00 $66,905.00 $462,000.00 Page 2 of 2 TO: tr.ROM: SI]BJECT: DATE: Geri Sam.s, Director, Procurement Tom Wiedmcier. Director - Utilities Department Allen Saxon, Assistant Director - Water Servicos Steve Little, CPA, Assistant Director- Finance and Admin. Debra Beadey, Superintendent for Water Services Chemicrl Sunolles (Bld ltem #16-060) Recommendetion of Awerd (2016) November20,2015 RECOMMENDATION F{)R AWARD: The 2016 Chemic*l Bid #16-060 was opened and reviewed on November 6, 2015. The Tabulation Sheets listiag the cornpliant bids are attached with the bids to be awarded highlightcd in yellow. Notes have been added to the various bids on the tabulation sheets for clarification of somc of the bwards. It is recomrnended that the foilowing Chemical Items be awarded to the bidders as listcd below: Item#l Item#2 Item#3 Item *i4 Item #5 Item #6 Item #7 Item #8 Item #9 Item #10 ltem #ll Item it2 Itcm #13 Item#14 Item #15 Dry Bl€nded Phosphate Liquid Orthophosphate UquidUme LiquidAlum Anthrasite Caloium Hlpochlorite Tablets Cationic PolSmer Uquid Chlorine Hy&ofluorosilicic Acid Polymer Clariflm 4-6300 Potassium Permanganate Poudered Activated Carton Sodium l{lpochlorirc 12.5% Sodium Hydroxide 25Yo Solar Salt (Sodium Chloride) Aqua Smart (only Aqua Smut providod documatatior to support shtcmcnb & raquirernenb.) Aqua Smart (only Aqua Smdtprovided docum€ntation to support strtem€nts & requirernats.) Burnett Lime Chemtade Chcmicals NO BIDS RICHIVEI) NO BIDS RECE]VED SNF Polydyre Allied Universal UnivarUSA SNF Polydyne Sterling Water Teohnologies NO BIDS RECEIVED Allied Uoivcrsal Allicd Universal UnivarUSA CC;Allen Flanagan" Operations Manager, Hicks Plant Robert Mobley, Operations Manager, Highland Ave. Plant Allen Elliotg Assistant Operations Manager, Higbtand Ave. Plant Debra Horne, Assi$tant @rations Manager, Hicls Plant Ellie Hazel, Utilities Procurement Mqqager Tom Wiedmeiq, Dircctor, Utilities Department lll'}agu- o o PI .9 EoEE E oEt 6 d =f .p .qE o o EeE E6 o 2 j .EP iF c -9lt rt EErEu F )I E = c6 B2 I E =! = o A toeoo g o d coEEo d oE<G 6oe o f, EllEo(, I o Ee;o o 2 EErEu o sis953 i=EiE= ,- TPI si ,t E !p o?t o -9G oE E t oEEao ?@ I EEooo s@ -s E ;6 sz Ee2!Pgx 3 ri€s 1E a :ErEU airqErF969Ei.J ;r"€et= lnvitation To Bid Sealed bids will be received at this office until Friday, November 6,2015 at 11:00 a.m. for furnishing: BID ITEMS UTILITIES. ANNUAL CONTRACT COMMODITY CODE (Bid ltems may have more parent codes) ARC-905-15; I N D-115-10; tND-180'00; I N D-190-00 16-050 -Chemicals CSF-205-71; IND-550-83; SRV-957-91 16-056 - Warehouse Supplies Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: GeriA, Sams Procurement DePartment 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents m jy be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street - Room 605, Augusia, GA 30g01 . Documents may be examined durqg regular business hours at the offices of Augusta, GA Procurement Department. \' All questions must be submitted in writing by fax to 706-821'2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October cceptedbyfax,allmustbereceivedQrmailorhanddelivered.\ No Bid may be withdrawn for a period of 90 days after time has been called on the\ate of opening. lnvitation for bids and speciftcations.An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Speciiications), and alliontractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but noi limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director' All requests to waive or modify any such material condition shall be submitted through the Procurement Director to ihe appropriate commitiee bf the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the procurement Department is notadvisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERIA. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier Revised: t.l8l20l.5 October 1, 8, 15, 22, 2015 October 7,2015 i Bidders List Bidrremo tk)dA cosrg Adam Johnston GEO Specialty Chemicals, lnc. 9213 Arch Street Pike Little Rock, AR 72206 (P) 501-888-1 211 ext 220 (F) 501-888-1148 $o\"lLonu &" ?.l,'r$ld u.t.r'[ nl da - &3o-5relIorfLinAa 6a"tt I 'lba- &1o*y')elf o.* I LS 35 i,r6on Cor^ Oceqnoila- , Cl\ I r, bo . (3o * 79sa Samantha Pumo lBid Specialist Office: +1 815 224-65031 samantha.pumo@caruscorporation.com Carus Corporation Office: +1 800 435-6856 | +1 815 223-1SOO I Fax: +1 815224-6697 315 Fifth St I Peru, lllinois, USA 613S4 Chemical Systems Attn: Gary Loughmifier 2075 Lemon StreetDeland, FLg2l2} 407-504-8192 eil 407-886-4842 fax hgrnn\.o.\e C\tl\ Deqqrbrncn\icq\s US Lt- L boo ,9 4 I 'Z L69 P4 Qo Eq,e& \\r\setr Qo ?cln- si q ?c\nr\ I /v s a 113'sts;-i|@ 14 Cabot Norit Activated Carbon Attn: Amber Lewis 3200 UniversitY Ave' Marshall, TX 75670 T +1 903 923 1046 F +1 903 923 1035 F2INDUSTRIES INC. 423 C SMYRNA SQUARE DRIVE CUMMING, GA 30041 SOUTHERN IONICS PO DRAWER 1217 WEST POINT, MS 39773 CALGON CARBON CORPORATION ATTN: AMBER SIMONIC 1 GREENTREE CENTRE, SUITE 201 MARLTON, NJ 08053 SOLVAY FLUORIDES, LLC 3333 RICHMOND AVE. HOUSTON, TX 77098 JLM MARKETING 8675 HIDDEN RIVER PARKWAY TAMPA, FL 33637 TOM WIEDMEIER UTILITIES DEPARTMENT BAY STREET K JELL CORPORATION PO BOX 834 BELOIT, WI53512 SOLVAY FLUORIDES, LLC 3333 RICHMOND AVE. HOUSTON, TX 77098 GEO SPECIALTY CHEMICALS, INC. 9213 ARCH STREET PIKE LITTLE ROCK, AR 72206 GEO SPECIALTY CHEMICALS, INC. 9213 ARCH STREET PIKE LITTLE ROCK, AR722O6 BID ITEM #16.060 CHEMICALS - ANNUAL CONTRACT FOR UTILITIES DEPARTMENT BID DUE: FRl., NOV. 6,2015 @ 11 A.M. ELLIE HAZEL UTILITIES DEPARTMENT BAY STREET 3- GENERAL CHEMICAL CORP. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 KEMIRA 3211 CLINTON PKY., CT.#1 LAWRENCE, KANSAS, 66047 JLM MARKETING 8675 HIDDEN RIVER PARKWAY TAMPA, FL 33637 KEMIRA 3211 CLINTON PKY., CT.#1 LAWRENCE, KANSAS, 66047 BrD rTEM #16-060 CHEMICALS _ ANNUAL CONTRACT FOR UTILITIES DEPARTMENT MAILED 1 OCT 2015 WONNE GENTRY LSBOP/COMPLIANCE OFFICE UNIVAR USA INC. ATTN: DARRYLL DIXON 3230 PERKINS RD. AUGUSTA, GA 30906 AQUA SMART, INC. 4445 COMMERCE DR, SW SUITE A4 ATLANTA, GA 30336 JCI JONES CHEMICAL, INC. 15OO TARHEEL ROAD CHARLOTTE, NC 28208 HARCROS CHEMIGAL CO. 4O3O FAMBROUGH POWDER SPRINGS, GA3O127 INDUSTRIAL CHEMICALS, INC. PO BOX 660688 BIRMINGHAM, AL 35266 PENCCO, tNC. PO BOX 600 SAN FELIPE,TX77473 NALCO CHEMICAL GO. 1601 NALCO CENTER NAPERVILLE, IL 60563 SWEETWATER TECHNOLOGIES PO BOX 602 COLUMBIA, TN 38401 ALLIED UNIVERSAL CORP. 3901 N.W. 115 AVENUE MtAMt, FL 33178 SUFFOLK SALES & SERVICE 3730 CACTUS TRAIL MARTINEZ, GA 30907 K JELL CORPORATION PO BOX 834 BELOIT, WI53512 C.N. BROWN,INC. PO BOX 6336 NORTH AUGUSTA, SC 29861 CALGON CARBON CORPORATION ATTN: AMBER SIMONIC 1 GREENTREE CENTRE, SUITE 201 MARLTON, NJ 08053 CALCIQUEST,INC. 181 WOODLAWN AVE. BELMONT, NC 28012 DPC ENTERPRISES PO BOX 545 MT. MOURNE, NC 28123 A.J. WICKLIFFE CO., INC. 10450 JONES BRIDGE ROAD ALPHARETTA, GA3O2O2 KC INDUSTRIES, LLC PO BOX 646 MULBERRY, FL 33860 CHEMICAL LIME CO. 2093 BlG STONY CREEK RD. RIPPLEMEAD, VA 24150 UNIFILT CORP. PO BOX 88 FOMBELL, PA 16123 CARUS CHEMICAL COMPANY 315 FIFTH STREET PERU, !L 61354 l. GENERAL CHEMICAL CORP. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 LUCIER CHEMICAL INDUSTRIES PO BOX 49000 JAGKSONVILLE BCH, FL 32240 erY\i c416tP.v6u-L 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 BRENNTAG SOUTHEAST, INC. 42OO AZALEA DRIVE CHARLESTON, SC 29408 GMC INCORPORATED 2625 BALD RIDGE DRIVE CUMMING, GA 30041 BURNETT LIME COMPANY 7095 HTGHWAY 11 CAMPOBELLO, SC 29322 POLYDYNE INC. 1 CHEMICAL PLANT ROAD R|GEBORO, cA 31323 RELIABLE SERVICES PO BOX 2205 STOCKBRIDGE, GA 30281 NALCO CHEMICAL CO. ONE NALCO CENTER NAPERVILLE, IL 60563 CHEMRITE,INC. 5202 BELLEWOOD COURT, STE. 104 BUFORD, GA 30518 aZ-.-.^--'fr-,t/"RcrA ProposalOpening RFP ltem #16-055 Janitorial Seryices - Annual Contract For Augusta, Georgia - Environmental Services Departments RFP Due:Friday, October 2,2015 @ 11:00 A.M. Tota! Number Specifications Mailed Out: 65 Pre-proposalff elephone Conference Attendees : Total packages submitted: 9 Total Noncompliant: 0 11 VENDORS Attachment !,Brr Addendum #1 E-Verify # SAVE Form Original 7 Copies Fee Proposal M &M ManagementServlces 3114 Augueta Tech Dr., Sulte 403 Augusta, GA 30906 YES YES 1720t1 YES YES YES YES Rite Gleaning & Lawn 205 Japonica Ave. Augusta, GA 30901 YES YES 91 I 190 YES YES YES YES Allied Building Services 136 Highland Forest Dr. Aiken, SC 29803 YES YES 912361 YES YES YES YES lmagann Gleaning Services 2460 Lithonia lndustria! Blvd. Lithonia, GA 30058 YES YES 639910 YES YES YES YES G & C Cleaning 1718 Fairwood Drive Augusta, GA 30909 YES YES 823757 YES YES YES YES Scrubbing Buddies 2101 Trotters Way Augusta, GA 30906 YES YES 894990 YES YES YES YES Rick's Cleaning Service 3188 Lexington Way Augusta, GA 30909 YES YES 701238 YES YES YES YES Executive janitoria! Services 3070 Damacus Road, Suite F Augusta, GA 30909 YES YES 240034 YES YES YES YES CSRA Bio-Care LLC 1003 Grindstone Creek Hephzibah, GA 30815 YES YES 494989 YES YES YES YES Page 1 of 1 9EB 583*if 6EE c,N o 00 e ro o Ea, E6!60OA-loHt6 =88EEf r G-4)G-cziuChot<Z vt :- c,EE3E;EEo It= 6UtEg.sE EEE =GEUdat oE \.t-s" $ g*g,g o(o fi,N rO o rO N U,00 aae!Es(rJ 3 Ess @N ctN c,o u)t @ EiE Etd #EE ooN o o o rO o ?a 15gg !6.:n!,^o a =< o c,o o ro rO eEE E;E';E;Z c,dlt ai,N @ o .r)o E6tEa AEFE!(' = c0 != c6EE E=? G'I'G)oN @ o t (?o !ie s€3 8$s#:i G)N 6 o o lo rO 6 ris s*i;Iol I CI'(v)cr)N oN o rO oo, F rO.',rnN oN o l.,rO oo ^Eo (, Eo E d U o ec EGA Eoo o0coEoaxrJ a6o Eoo; oooar EG ootr oagog,or Eio6 !:EU.-oo5EEo3oc8eoo EEEO =ugE 5B.88ooEt,! 5 ,r! g *53srEg6ts d Egs Be€ 3E E.EB eEE .EsE5!s €EEo c'B '3== Eo oEco!cao! p^ EEEEEEHO O't!ON?ot,EO:Ea, iEIi;E$ J FoF ENVIRONMENTAL SERVICES Df, PARTMENT Mark Johnson Director MEMORANDUM TO: FROM: DATEI Geri Sams Dlrector - Procurement I Mark Johnsonl4y'f .Dlroctor ,l { October tC 20t5 SUBJECT: RFP #1G055 - Janitorial Services for the Environmental SeMce Dopl .dward Recommendation The Augusta Environmental Services Department and the Procuremerrt Department have concluded the RFP process for RFP Item #16455, Janitorial Services for the Environmental Services Maintenance Building and Scale House. After the evaluation process of the eight eompliant vendors, M&M Management Services scored higher than the other eight vendors, They have also met all specified requirements of the RFP documeats without taking any exceptions and within an acceptable budget amount. Therefore, it is the recommendation of the Augusta Environmental Scrvices Department that M&M Management Services should be awarded the contract for Janitorial Services. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3?01, should you have any questioos or require any additional informatiou. MJ/tgh Attachment Cc: Nancy lVilliarns Phyllis Johnson File Enylronmental Servlces Depirtmcnt 4330 Deans Bridge Road, Blythe, GA 30805 (706) s92-3200 - Fax (706) 592-32ss WWW,AUGUSTACA.GOV Request for Proposals will be received at this office until Friday, October 2,2015 @ 1 1 :00a.m. for furnishing: Commodity Code ARC-910-39 RFP ltem #{6-055 Janitorial Services for Environmental Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: GeriA. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgla web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street - Room 605, Augusta, GA 30901. A Pre Proposal Gonference will be held on Wednesday, September 16,2015 @ {0:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@auqustasa.qov to the office of the Procurement Department by Friday, September 18, 2015, @ 5:00 P,M. No bid wil! be accepted by fax, all must be received by mai! or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Reguestfor proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and allcontractualterms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERIA. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier Revised: llL2l2OLs August 20,27, September 3,10,2015 August 26,2015 f$5 BIDDERS LIST BrDrrEMo lb-055 cosrs *COMPANYS NAME & CONTACT PERSON COMPLETE MAILING ADDRESS TELEPHONE & FAX NUMBERS DATE SPEC #INITIALS MAILED BY . i S.nilc CleaningrlI Lrrnrna Llim P.O OoY zqbl ffr,tgu*|a,60 3etg ?/rslrr 6 -TIzl Mason's Professional Gleaning ! DorothY Mason Owner/President - , iiiz-i.n^s"r Rd', MemPhis' TN 3 i oirect: 901-'949'5482 tl-b I r"*, sO1'367'2434 I P iervice, #ou g kF zo tf V us P3 4 5 FttieA boi[Arm $ero,,eJXe.'1 C[on]z Tnc Bo3-,L!8- ?8 dy ? 6rF ?bt { r*Sealt Ao,raheC 5p Ltt€ S\*.1- 6 7 8 I 10 11 12 .A.1).-:1 . Ls!l''id e l I BIDDERS LIST BID ITEM #J6"cec cosr s s COMPANYS NAME & CONTACT PERSON COMPLETE MAILI}.IG ADDRESS TELEPHONE & FAX i,|}TMBERS DATE SPEC #INITIALS ilIAILED BY 1 ,\ - - r - It- rrrc/ L ( .!t,r'\4r,',6 1 + rx2,,, \€,rq,rc tu Sc,'., aa '*u s Ariltr t, ttc lf e / t6tte,'1sic( - 1)L'q'61{''to6 3Ly ! tz sTFo- ,/F A,? 2ct.' .rb ,k U( 2 p1o'/ ?resro+-+ pl^ il.f he,\eah ,f,!U* 3 Mason's Professional Cleaning Service' LLC OorottrY Mason-Owner/President 1422 Menager Rd MemPhis, TN 38106 Direct: 901'949-5482 Fax: 901'367'2434 ,y''n i,.',., '")t. t ,:/iJ . r. I-f; " R \ '' r f> 4 5 Facilico'inc 6248 A HighwaY 1t5 r..r^- rrlr- ?R6'l? i/) t'l-r'-{l ) ,r15, L \'r )..i5 Katio's Kleaning Service, LLC , ATTN: Lorenzo KatioI t2lg LongPoint Drive . ,t _ Augusta, GA 30906 \b tl8l ; ,{5 JI h,1')otf ,o**ot, -, I F:(\r;,r',c1 ilo;.i,dl -::dl I :,: f..'--'iJ3)'.,: I -,:A- ^^- l,r'i -',:-|"1'r./..ltr:.-'' ;ri,r \ ('t, ist,', IKl.i'-l ATTN: Mr. Rick Jones, President l1OWalter WaY unit 856' Stockbridge, Ga 30281. 478-461-4694 t.r,\Y - i l{.' I , :,tJ \q,Bidders List Gost $Bid ltem # Unique Janitorial and Maintenance Service c/o Mr. Kelcey Roberts Business Cell: (706) 726'4666 2304 Prescott Place Email: niquejanitorialmaintenance@gmail.com Hephzibah, GA 30815 1C Yfl 'JJ,if,"jl *;:;r;r " d Se rvices L L c 12 c/o Marlyna jone" El!'+i[:iln aj n s 1 @sma i r' com nephzibah, GA 30g15 14 llllagarlll vlcalllllg ourvtuc, tlt,-.' Angela GhaniSenior Admin. 2640 Lithonia lnd. Blvd. Lithonia GA,30058 Otc:770.484.8141 Fax:770.484.1162 Email : imagannclean@msn.com .rcl'y lYl, rutsc I M&M Management Services 3114 Augusta Tech Dr' Suite 403 Augusta, GA 30906 Ph: 706-793'6040 Fax: 706-793-6625 iffi#Uillril" Eary Peel@ labels Use Ave4r@ lsmplate 5160@ T WHITE GLOVE TEST CLEANING SERVICE1615 HAMPTON AVE. WAY, A|KEN, SC 29801 o AMERICAN FACILITY SERVCIES1325 UNION HILL IND CT SUITE A ALPHARETTA, GA 3OOO4 D DYNAMIC CLEANERS 82112TH STREET AUGUSTA, GA 30901 J FRIENDS,INC. PO BOX 1972 HEPHZIBAH, GA 30815 JANITORIAL SOLUTIONS 1037 RIVER RIDGE DRIVEAUGUSTA, GA 30909 tcs, tNc. 1110 SATELLITE BLVD., STE 403 SUWANEE, GA 30024 A PREMTER 3104 SCENIC DRIVE AUGUSTA, GA 30909 SERVICE MASTER PROFESSIONAL CLEANING 4230 BELAIR FRONTAGE RD, #A2AUGUSTA, GA 30909 IMMACULATE CLEANING 2OO8 HOPETOWN DRIVE, AUGUSTA, GA 30909 N SIZEMORE JANITORIAL SERVTCES1369 REYNOLDS STREET AUGUSTA, GA 30901 W CENTAUR 2776 GUNTER PARK DRIVE UNIT Q MONTGOMERY, AL 36109 P ECt PO BOX 1375 MILLEDGEVILLE, GA 31059 RICK'S CLEANING SERVICE LLC.3188 LEXINGTON WAY, AUGUSTA. GA 30909 JAN.PRO 211 PITCARIN WAY AUGUSTA, GA 30909 w M&M MANAGEMENT 3l14AUGUSTATECH DRIVEsutTE 403 AUGUSTA, GA 30906 A PRESCOTT INDUSTRIES 2404OLD SAVANNAH ROAD AUGUSTA, GA 30906 EXECUTIVE CLEANING INC. P.O. BOX 1375, MILLEDSVILLE, GA 31061 SIZEMORE,INC 2{{6 WALTON WAY AUGUSTA, GA 30904 I!II A T'eedPaper rE Bend along lineto expose Popup Edgern 3- Scnq da Page 1 of2 Repli,el&la hachureafin de ! @ o*Rv@s160@ il PATTERSON.BROWN & ASSOC, 3452 CAMAK DRIVE AUGUSTA, GA 30909 W CSRA CUSTODIAL SPECIALISTS2709 OAKLAND AVENUE AUGUSTA, cA 30909 M EXECUTIVE SERVICE CO. 3O3O DAMASCUS ROADAUGUSTA, GA 30903 JANI.KING OF AUGUSTA 3665 WHEELER ROAD, STE 1AAUGUSTA, GA 30909 LESUER CLEANING SERVICES 31IO ABELIA DRIVE AUGUSTA, GA 30906 T OCEAN CLEANING SERVTCES 1106 WALTON PASS EVANS, GA 30809 T RITE CLEANING SERVICE 205 JAPONICAAVENUE AUGUSTA, GA 3O9O{ KEECLEAN MANANGEMENT 494 BRIDGEPORT AVE., SUITE 1O1,I08SHELDON, CT 06484 CSRA CUSTODIAL SPECIALIST 2709 OAKLAND AVE., AUGUSTA, GA 30909 flg.rryt"otTa p.:1"_r^ _ --a wuuw.avery.Gom EaryPeePbbels Use Avery@ Template S|OO@ AMERICAN FACtLIry SERVICES. 1g?gyryrcN H|LL tNDUsTRtAL couRr,SUITE A, .-ALPHARETTA, GA 3OOO4 ^rT__-- I Denoatongtrneto!d Papel !r- expose poplp fdglrn B & B ENTERPRISE 3033 BREEZE HILL DRIVEAUGUSTA, GA 30906 I!II 6 o*Rv@si6o@ il BIG HEAD FLOOR MASTERS I 4321 PARKWOODDRIVE ' ; AUGUSTA,GA3O9O6. ' : i. CSRA BIO.CARE LLC 1OO3 GRINDSTONE CREEK HEPHZIBAH, GA 30815 EXECUTIVE CLEANING tNC. P.O. BOX 1375, MILLEDGEVILLE, GA 31 061 M & M MANAGEMENT 3114 AUGUSTA TECH DRIVE sutTE 403 AUGUSTA, GA 30906 EASTER SEALS 15OO WRIGHTSBORO ROADAUGUSTA, GA 30904 G & C CLEANING 1718 FAIRWOOD DRIVE AUGUSTA, GA 30909 DIAMOND SHINE SERVICES 2208 SUNNY DAY DR. HEPZIBAH, GA 30815 Mark Johnson Environmental Services EXECUTIVE JANITORIAL SERVICES 3O7O DAMASCUS ROAD, SUITE FAUGUSTA, GA 30909 EXECUTIVE CLEAN!NG.tNC., P.O. BOX 1375, MILLEDGEVILLE, GA 3'061 IMAGANN CLEANING SERVICES 2E10 L|THONIA TNDUSTRTAL BLVDLITHONIA, GA 30058 SCRUBBING BUDDTES 2101 TROTTERS WAY,' AUGUSTA, GA 30906 SMILE CLEANING 2230 RALETGH DRIVE, AUGUSTA, GA 30904 PIIP INC 2522PATE AVENUE AUGUSTA, GA 30906 SIZEMORE,INC 2116 WALTON WAY AUGUSTA,GA 30904 FRIENDS INC PO BOX 1972 HWY 88HEPHZIBAH, GA 30815 DYNAMIC GLEANERS 82112TH STREET AUGUSTA, GA 30901 Yvonne Gentry LSBO THE ULTIMATE MAID 1306 lITH STREET AUGUSTA, GA 30901 EXECUTIVE CLEANING SERVICE 3140 AUGUSTA TECH DRIVE, AUGUSTA, GA 30906 HILLCO CLEANING 2051 LAKE FOREST DRIVE GROVETOWN, GA 30813 RFP 16-055 Janitorial Services For Environmental Services Mailed: 20 August 2015 Page 2 of 2 Repliez i la hachure afin de ! CEOCLEANING 2108 MONCRIEFF STREETAUGUSTA, GA 30906 Lori Videtto Environmentat Services RFP 14-055 Janitorial Services For Environmental Services RFP Due: Fri. Oct 2,2015 @11am A Cara ia Etiquettes fadles i peter wuvw.avery.com Bid ltem #16,050 Red Hot Sewer Solvent.Annual Contract for the City of Augusta - Utilities Department Bid Due: Friday, October 23,2015 @ 11:00 a,m. Total Number Specifications Mailed Out: Mandatory Pre-Bidffelephone Gonference: NOT APPLICABLE Total packages submitted: 7 TotalNoncompliant: 1 Vendor AttachmentrBrt E-Verify Number Save Form 50 rb. Pail Total Bid 1720 Pails Superior lndustrial Products 155 New Bridge Street lVest Springfield, MA 01089 YES 726961 YES $76.95 $55,404.00 Associated Paper 1031 Franke lndustrial Drive Augusta, GA 30909 YES 295543 YES $77.40 $55,728.00 The Hasklns Company 3304 Gommerce Drlve Augusta, GA30909 YES 270509 YES $70.50 $50,780.00 Ihatcher Company 249 Hazen Road Deland, FL 32720 YES 340035 YES $72.50 $52,200.00 Momar lnc. 1830 Ellsworth lndustries Dr. Atlanta, GA 30318 YES 542186 YES $70.50 $50,760.00 Ferguson Waterworks 702 McKnight lndustrial Blvd., Augusta, GA 30909 YES 261662 YES $110.51 $79,567.20 KAMO MFG., Co., lnc. 1326 Reynolds Street Augusta, GA 30901 YES 364132 YES $79.10 $56,952.00 t {.nr*, fr T.ttGtt Bld ltem #16.050 Red Hot Sewer Solvent- Annual Contract Hasklne Company llon-local Vendor Please lndhate lf youwlsh to matoh the bld of ffre fowe*nomtocal bldderbyselectlng the apprcprlate box to the rlght of the total amount. pleaee slgi,'0.t"and return thls form no later than Wednesday, December g, iOf S. UTILITIES DEPARTMENT Tom rilledmeler Director MEMOMNDUM TO:Ggrl Samr Procurcment Dlrcctor TomWodmeler Utllitieg Director Novcmbcr 13,2016 Bld #16{1t0, Red Hot Sewer $olvent Btd #16-050 has recelved seven (7) btds for thls product These bids have been further reviewed by the Utiltties stafffor: 1. cost, 2, exceptions, 3, specifrcations for chemlcal content, and 4. Local Vendor Freference' Upon review of the bids for cos! Momar Inc. of Atlanta, GA, has quoted the lowest bld at $70.50 per 50 pound pitt, Not any of the bids noted any exceptlons to the bld or the speciffcations. The fourth criterla consldered in the award process, the Local Vendor Preference, recognlzed two blds from vendors who are registercd as local vendors and fall within the 10% range of the lowest bid. We recommend that the bid be awarded to The Haskins Company should they agree to match the low bid offered by Momar, If they do not agree to the low bid offered by Momar, we should then make the same offer to The Associated Paper Company, the second lowest local vendor bld. Thank you for your assistance with this bid process reguest signature:;]Gr't-a^rc. ilzolt{ Augusta Utllltiet Admlnlgtratlon 360 Bay Sneet - Suite lt0 - Augusta, GA 30901 (706) 3124154 - Fax (?06) 3124123 WWW.AUGUSTAGA.GOV Steve Little Kelsey Henderson fulian Bell Brian Rlchards Terence Walker Ellie Hazel h EEdoo - Ef?FE=E &o *?H J.bEE(aCEN E:EsEtoooaO a -- H gEg r O >r.F:tt gil .,ts - EE!g E li rtlEE,lJtr '{{. t-{.;\) !\(\ $\ \ r.J UJ 6 oJAo. oz 'du9EO ;€ s?.,'EEco-.og?r.ETiD E$E:E!€E0.6 Ul=OtlrCL g EgEEEEEegeS .9 !ed.o6oF6l ooto!tdrAo o()oNN ratroO oc+N$t roro19 oqoC'N6{rrlt0 cq(!, 10\eroI C'Nl*(oro- G"ha C'q N.looto!Oq Ea. root€tI\o C'tt Fo C)IrdF0 C'rl) 6.iFo (tu? c,Fe, rFroo 0 c o)F0 o,E>tr88 t,tu out oul ol!oUI U' UJ o IJJ abElror>=l!2 IDo(o.\tF fi,tU'rooGI o,eraoIrN rocltcctal, (o oo Ntlrr) NG'(o rO(\t t\l o'1,rl(ofi, EoE.s6lJtr!t o UT olr|t, UI oEI o u.l ouJ oul ot,tro H-e E#tE gJE EEE =.0:E l,a Fr3 oio tE -EgeE86 s(!,o.;<E:OEedEEO5-: EEE loE": B?Eo lc,o'!2<E.E(9I5s EH9 co BE$()cJ .E HU EEE !:oo.9 o,7a:FIB s *6 EHE;9' 3o a!8E ;EE E =*g o- astE .Fs P 9rEO- 9-..EtodaDaogH iE6 3sE 3Ee Sealed bids will be received at this office until Friday, October 23,2015 at 11:00 a.rn. for furnishing: BID ITEMS UTILITIES . ANNUAL CONTRACT COMMODITY CODE (Bid ltems may have more parent codes) cLo-201 47, CLO.800.24, M E D.345-79 IND-885-82, tND 190-00, tND 190-36 Bid ltem 16.028 Safety Supplies Bid ltem 16-050 Red Hot Sewer Solvent Bids will be received byAugusta, GA Commission hereinafter referred to as the OWNER at the offices of: GeriA. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, S35 Telfair Street- Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by emait toprggbidqndcontract@auqustaqa.qov to the office of the Procurement Department by Frlday, October 9, 2015 @ 5:00 P.M. No bid wilt be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a tocal bidder and receive bid preference an eligible bidder must submit a completed and signed written apptication tobecome a local bidder at least thirty (30) days prioi to the date bids dre received on ari eligibte local project. An eligible bidder who fails to submit an application for approval as a locat bidder at least thirty (30) daysprior to the date bids are received on an eligibte local project, and who otheruyise meets the requiremenis for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. lnvitation for bids and specffications. An invitation for bids shall be issued bythe Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invltation to bidincluding, but not limited to, the number of copies needed, the timing of the submission, the requiredfinancial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Directorto the appropriate committe_e -of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable, Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERIA. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier Revlsed: 1l8l20Ls September 17,24, October 1,8,2015 September 24,2015 \'r Bid ltem # i Bidders List Cost g THATCHER CHEMICAL OF FLORIDA INCATTN : WENDY RICHMOND P. O. BOX 27407, SALT LAKE CITY, UT 84127.0407 , (801) 924-3441MDT a SupgriodfnA,s\r,af ?rot}.o+e corg'qft- 530-2601 aoa[ Solornon Gary Loughmiller 2075 Lemon Street Deland, FL32720 407-504-8192 cell 407-8864842 fax Ib'o 5o Chemical Systems of Orlando, lnc. Prb BIDDERS LIST BrD rrEM * / (, - CSC cosr s f,coilPANrs ilAilE & CONTACT PERSON COTIPLETE TIAILIIIIG ADDRESS TELEPHOiIE & FO( iIUIIBERS DATE SPEC #INITIALS ]UIAILED BY 1 Cfs Sr-rppty, LLL Cj.rcd Staugh.ler KO, \5+ .*, "'s Ea<,+n*", G A blc;a Uffi'flr-iu*?r,rr 2 3 4 5 6 7 8 I 10 11 12 BIDDERS LIST BrD rrEM * /0- Ofl cosrs *COTIPANYS iIAilIE & COiITACT PERSON COilIPLETE TIAILIilG ADDRESS TELEPHOIIIE & FA( NUi|BERS DATE SPEC #NlTNLS TIAILED BY 1 Hsst>cic+eJ Pa pe.. ra4 c. SAn- F.q.r-1,o".. 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Recreatlon, Parks & Facilities Department-Annqal Contract BId Opening Date: Frlday, October2,20lS @ 1i:00 a.m. VENDORS Johannsan Sportlng Goodc 1110 Brord Strorl Argutta, GA30E0, Lowect l{on.looal Vgndor Aocept or Decllne DESCRIPTIOi'@3t EXTEil$rol{coar EXrEtIStOr Va.l{o 1 BASEBALL SOCTOISOUD COLORS (A)Youth - Sizes &8 $'t,zl $ t,306,00 $r.09 t 1,207,s0 / (E)lntermediate . 9.11 $1.71 $ t,7m.o0 $1,69 $ {,090.00 ,/ tG)Adult - Sizes 10-13 st.f4 3 1,9*1.00 01.69 $ t,0t4.00 ,/ sl -l paqHBAlJ. pArcl,tFFs" FFfi.ltETE Medlum $28,69 * 3&28 i20.22 i 338.00 ,/ I [arg€$28.09 g s4[.,28 128,n $ 338.0./ r0 I Football Shouldcr pads tA)stzE 80-100 LBs $26.74 0 I,a81.52 124.90 s 1,{9A.09 / {B} I stzE 100-130 LBS J26.74 $ l;883.52 $24.00 * 1,t98,o8 1/ rt F,,t-VE+TfimFr+.ryHFE rci I Adult 2x $7.e5 $ 1e8.76 $ 7.85 0 196.25 ./ ?r SoFTBALLS (FAST ptrcH.TouR[AilENT] {Ai lru $37.45 $ 5e0r0 $34,07 $ 55$.52 / r? IIEOFTEALL$ (FAST P}TG}I"YOIf T+I} (A) I SIZE: 11'$37.r5 $ 59s.20 $3,t 08 $ 554"S8 ,/ sl (A)SIZE 11'.s37.45 3 893.80 $4,A I S21.VA ,/ iBi ll ilzE 12'$37.rto $ 89E,80 i34.97 3 8E&28 ,/ Please lndlcate lf you wlsh to match the bid qf the loweet non-looal bldder by selecting the appropriate box to the right of sach ltem, please sign, date and return this no later than Monday, November Zg,20t 6 at i:00 p.m.. Paoe 1 of I ,;:tBEsnFATtoN, P4KS AND HACILITIES n c [.r.,r Ron Houck, CPRP lnterim Director October 15,2015 Geri A. Sams, Director Procurement Department 535 Telfair Street- Room 605 Augusta, GA 30901 Re: Bid ltem #16-045 - Athletic Clot}ing and Equipment Dear Geri, Based on the low bid, the Augusta Recreation, Parks and Facilities Department would like to submit ourrecommendation based on the low bid for Johannsen Sporting Goods to supply the following ite*r, r u," !b., 1c,2,5,646b,8, 10, 12,l4aor4b,L4c,15, rga, liru,lgizla"zsb,z3i,'zb,:o,ana34. Forthefollowing, the RecreationDepartnent would lii<e to'submit our recommendation based on the low bid forLids Team Sports to supply the following items: I I a, I lb, 13 and 32, For the following, the RecreationDepartment would like to submit ou, re.ommendatiorr based on the low bid forRidd"it 6 suppty td -- following itemsl 7, 17,254and 25b. For the following the Recreation Department would like to submitour recommendation based on the low bid for American Soccer to supply tire nouoUng items: 33a anJ33b' For the following, $1ne91eation Department would like to submiiour roor*rndation based onthe low^bid for Pyramid school Products to. supply the following item: 21. For the fotiowing, theRecreation Department would like to subrnit our ie"o**endatiin based on the low UiA for BSN Sports,Passon's to supply the following items: 20,22,24,294 and}9b. For items 34 3b, 3c,44 4b,9a,9b,l6a,I 6b, 1 8c, 26, 27a, 27b, 37a and 3 I b it is the recommendation of the Recreation Department thatJohannsen sporting G.9ods. be offered the oppoftunity to matoh tlre low bid based of the local vendorpreference' For item 2\c,the Recreation Departmeni would like to ask that Riddell be awarded this iembury}lt they were low on 25a and 25b and with.another vendor providing a part of this total item, therecould be a difference in colors of the individual items. In addition, our recommendations are based onsatisfactory work with both vendors in the past. As always, we thank you and you. ,tufffor all the helpduring this process. #,lL Ron Houck, CPRP,Interim Director Recreation, Parks and Facilities Deparrrirent Joanie Smith, Recreation Deputy Director Bobby Martin, Athletic Manager Aug_usta Recrertion, Parks and tr acitities Department Posl OfIice Box 5605 - Augusra, Ca :OgtO-S6OS (706) 796-s025 - pax (?06) 7964099 WWW.AUGUSTACA.GOV Cc: Sealed bids will be received at this office until Friday, October 2,201s @ 1,1:00 a.m. for furnishing: COMMODITY CODE (Bid ltems may have more parent codes) - BID lrEMs FoR Recreation, parks & Facitities Department - ANNUAL GONTRAGT oFF-080'78, sRv936-06, sRv962-33 i6-043 . Trophies & AwardsoFF'050-30, oFF-2328s, oFF-29, oFF2si-22 16-044- Decats & Transfers l6-045 - Athletic Clothing & Equipment 16472 - T-Shirts for the Newman Tennis Center cLo.200-00, cLo-200-12. CLO.8o5.O0 CLO-805-1 7, CLO{05-96 ; SRV.928-00 clo-200-00, cLo-200-12, CLO.8o5-OO CLO-805-1 7, CLO-805-96; SRV-928-00 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: GeriA. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on theAugusta, Georgia web site under the Procurement DepartmentARCbad. Biddocuments may be obtained at the office of the Auguita, GA Procurement Department, 5BS Telfair Street - Room605, Augusta, GA 3090'1 . Documents may be examined during regular business hours at the offices of nugusia,GA Procurement Department. All questions must be submitted in writing by fax to Z06 Bzt-2811 or by email to PJgEryengFglgaqt@:a:uflu?l1qa.oovto the office of the Procurement Department by Friday, Slptember 18,2015 @ 5:00 P.M. No bid will be accepted by fax, atl must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder andreceive bid preference an eligible bidder must submit a completed and signea wriften application tobecome a local bidder a-t least thirty (30) days prior to the date bids are receivei on an eligibleiocal project.An eligible bidder who fails to submit an application for approval as a local bidder at halt thirty (Sb) daysprior to the date bids are received on an eligible local project, and who othenrise meets the requiremenisfor approval as a local bidder, will not be qualified for a bio preference on such eligibte local project. No Bid may be withdrawn for a period of g0 days after time has been called on the date of opening. lnvitation for bids and specificatlons. An invitation for bids shall be issued by the Procurement Office and shallinclu-de specifications prepared in accordance with Article 4 (Product Specificitions;, and rilcontractuatterms andconditions, applicable to the procurement. Atl specific requirements contained in the invitation to bidincluding, but not limited to, the number of copies needed, the timing of the submission, the requiredfinancial data, and any other requirements designated by the Procurement Department are consideredmaterial conditions of the bid which are not waiveable or modifiable by the Piocurement Director. Allrequests to waive or modify any such material condition shall be submitted through the Procurement Director to theappropriate committee of the Augusta, Georgia Commission for approval by th6 Augusta, Georgia Commission.Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of theProcurement Department is not advisable. Acquisition of BID doculnents from unauthorized sources ptaceO itrebidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERIA. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier August27, September 3, 10, 12, 2015 September 2,2015 ,'n{ BID ITEM # BIDDERS LIST COST $ # COMPANY'S NAME & CONTACT PERSON COMPLETE MAILING ADDRESS TELEPHONE & FA)( NUMBERS DATE SPEC #INITIALS MAILED BY 1 $, tl tr", )-z- 9pa:1., C.r. p. B;tt tr ,lz_ \c1 a Ctqss, C -Rr:o d l\r,a1 , r\ C ,1S 3q tC'6l-J3t{ - \Oct+ 4 tq-3ur - l-1sD ( r-) 2 3 4 5 6 7 8 I 10 11 12 Bidders List Cost $ , 3ryt Bid ltem # Scrye Eprls YrtCfr qoTqu -11111 z*.tllz qlulE Bid ltem # Bidders List Cost $ ffi,*8i'T.otiu, ;1111-.,tlr.l i'',:JIb BIDDERS LIST BrD rrEM *-Lf, j'l t cosT s *COMPANYS NAME & CONTACT PERSON COMPLETE MAILING ADDRESS TELEPHONE & FAX NUMBERS DATE SPEC #INITIALS MAILED BY I SCHOOL HEALTH CORPORATION Alexandra Looff Bid Coordinator 865 Muirfield Drive, Hanover Park, lL 60133 Direct: 630.339.7904 Fax: 630.582.0532 \L'oq( I I 2 1 5"p 0cr; ,1,-t, ,K L,<'a/s 3 cr1 t\(e, ft,., il r\ 'r 55.1 A r --t A /. .. '. .a! !-.5 )7'>'/b? t ,)ti)i ,4. e'p g,1'14, itc\ 2,. I(-r\ \lrtg' .,r li, ) /lce.l 4 -C-'/-r".7,('.-f 5 '-'r'' 5\cirhe '5,]1 "1c!sit'r :j't'{ -.rr'i ) u"l Jd Il1 q2, r< V't\,* ,3tlt7 It 5€.? 2tt i ,rlL L,(,|,, 5 Anaconda Sports Attn; Greg Cherny 85 Katrine Ln. Lake Katrine, NY 12449 888.914.6319 Ext 186 FAX TO 317.599.33s7 jrr,:,t Lcc< d, J7 t-Y? 6 ..1 )d r )t .\] tt ({)'-) 7 I I ,"t BIDDERS LIST BID ITEM #/{ cY-s cosr S #COMPANYS NAME & CONTACT PERSON COMPLETE MAILING ADDRESS TELEPHONE & FAX NUMBERS DATE SPEC #INITIALS MAILED BY 1 )crtQ J'fc "{ i ,1 !-"'t\.e- :(! ^c, ii ipi t-u(1,-s\:, 4 A 3CtCi- )i - '1''., '-''i)A\ >, I ra'';.'. T',u it' ,v,( : r^t/1'ei,t\ '),> 2 Johannsen Sporting Goods Attn: Pat Johannsen 1116 Broad St. Augusta, GA 30901 74,,, 7t,(" 'ZAf - zeeL 4r 7r,A - 722- oEyq f /E,/ s D r-"t 4s rnri / 3 4 I BSN Sports William "Bil!" Rusnak, Sr Bid Specialist 715 Twining Rd, Suite 101 - . . t Dresher, PA 19025 [6'r"{SPhone: (800) 445-9446, extension 12 Fax: (800) 523-5112 I- Dan Mccann, Estimator ililAffii;um Athletic EquiPment Co' 1000 EnterPrise Drive / Roversford,Pa' 19468 t nU\ Glri 82s 6565x108 I L.'u' '- 610 8252378Fax t - Riddell Timothy Haupt'Sr. Bid Coordinator 669 Sugar Lane ./ Elyria, 6x ++oes ,.Lt\I 440.355.2180 | \t . " t'haupt@riddellsales.com t" 5 3l S".1)c$ tg(uto, 6 3l 11.:) )a,Y Sri ,I' ut r, 7 3ll*2,,58{,\J'5t1 ., I I Fast-Dry Courts, lnc.' ATTN: Ellen Smart 1400 NW 13th Ave \3ituycn 9i'ti.' lt:(-r1400 NW 13th Ave Pompano Beach, FL 33069 \b Fax. 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CN=oo C] o o) (o (/) (o 0) I-0) o -0 I @ox(, (J cgq o ac =- -n r-oco-oao_o lso)f OJE =a 0)afoN c(ocoo oo o d'=oao 0oaJo Lol5Jo€ = ogt6a 7 c(oca 0) z o aa T A) o o !0)x zo{3 A)f m f,.0) o -n--n-z o o zo o--{-lx o) C)o r o o- L!o(o (o !,JI C'(,(J o E \) (j (oo-.t O oo N-{(n(,(0 o).s () of\) (oo o) -ri(n N)o@ N(oo5 (!oo-.1 o (! OoN)o)(, AA(,o PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS Sec. 1-10-48. Generally. The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities, services and construction products for Augusta, Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts. Purpose. A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public tax dollar spent. A proven technique for obtaining this goal is through the annual bid contract process, Sec. 1-10-58. Annual contracts. Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid. Purchases on the following annual bid items will exceed $25,000.00 per order: Department Description Recommended Vendors Local Vendors Estimated Dollar Amount to be Spent 16-105 Environment al Services Roll-off, Recycling & Storage Containers Lewis Steel Baker Waste $18,870.00 16-060 Utilities Department Chemicals Aqua Smart Burnett Lime Chemtrade SNF Polydyne Allied Universal Univar Sterling Water $1,334,712.00 16-055 Environment al Services Janitorial Services for the Environmental Services M&M Management Services M&M Management Services $39,000.00 16-050 Utilities Department Red Hot Sewer Solvent Haskins Haskins (Local Vendor Preference) $55,764.00 16-045 Parks, Recreation, and Facilities Maintenance Annual Clothing and Equipment for Recreation Athletics Johannsen Sporting Goods Lid Team Sports Riddell American Soccer Pyramid School Products B&N Sports - Passon's Johannsen Sporting Goods (Local Vendor Preference) $101,578.00 Administrative Services Committee Meeting 1/26/2016 1:20 PM Annual Bid Item Approval - 2016 Department:Procurement Presenter:Geri Sams Caption:Motion to approve 5 annual bid items. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. Background:The following items require Commission approval: 16-105 Roll- off, Recycling & Storage Containers - Environmental Svcs. Dept. - Vendors to be Awarded: Lewis Steel and Baker Waste Estimated dollars to be spent: $18,870.00 16-060 Chemicals - Utilities Department: - Vendors to be Awarded: Aqua Smart, Burnett Lime, Chemtrade, SNF Polydyne, Allied Universal, Univar, & Sterling Water Estimated dollars to be spent: $1,334,712.00 16-055 Janitorial Services for the Environmental Svc. Dept. - Vendor to be Awarded: M & M Management Services (Local Vendor) Estimated dollars to be spent: $39,000.00 16-050 Red Hot Sewer Solvent - Utilities Department - Vendor to be Awarded: Haskins (Local Vendor Preference) Estimated dollars to be spent: $55,764.00 16-045 Annual Clothing and Equipment for Rec. Athletics - Vendors to be Awarded:Johannsen Sporting Goods (Local Vendor Preference), Lid Team Sports, Riddell, American Soccer, Pyramid School Products and B & N Sports-Passon's Estimated dollars to be spent: $101,578.00 Analysis:Each item was bid through the sealed bid process as directed in the Augusta Procurement Code. The user departments reviewed the submittals and presented a recommendation of award to the Procurement Department. Financial Impact:Each department will be responsible for the purchase of the items listed on their bid. Alternatives:Not to award and require the department to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendations as submitted by each user department. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Procurement Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting 1/26/2016 1:20 PM City Watch for transparency/accountability Department: Presenter: Caption:"City Watch" demo for transparency/accountability. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/26/2016 1:20 PM Discuss penalties associated with SPLOST expenditures Department: Presenter: Caption:Follow-up from General Counsel and staff relative to penalties incurred by the city if current state laws are not followed regarding SPLOST expenditures. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/26/2016 1:20 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Administrative Services Committee held on January 12, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/26/2016 1:20 PM Planning Petioners attending Commission meetings Department:Clerk of Commission Presenter: Caption:Discuss the process/procedures for alcohol and zoning petitioners attendance during committee/commission meetings. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting 1/26/2016 1:20 PM Procurement Process SPLOST Projects Department:Clerk of Commission Presenter: Caption:Discuss the procurement process/procedures when SPLOST funds are expended on contracts. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: