HomeMy WebLinkAbout2015-09-29-Meeting Mintues
Administrative Services Committee Meeting Commission Chamber - 9/29/2015
ATTENDANCE:
Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman;
Lockett and Davis, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ADMINISTRATIVE SERVICES
1. Approve the Year 2016 Annual Action Plan for Community Development Block
Grant (CDBG) Program, Home Investment Partnerships (HOME) Program,
Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons
with AIDS (HOPWA) Program.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 3-
0.
Commissioner
William Lockett
Commissioner
Dennis Williams Passes
2. Discuss the evaluation process for Administrator and Department Directors.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
William Lockett
Commissioner
Mary Davis Passes
3. Motion to approve the minutes of the Administrative Services Committee held
on September 8, 2015.
Item
Action:
www.augustaga.gov
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
William Lockett
Commissioner
Mary Davis Passes
4. Motion to approve the appointment of a Commission Rules Review Sub-
Committee consisting of Commissioners Mary Davis, William Lockett, Sean
Frantom, and Sammie Sias.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
Administrative Services Committee Meeting
9/29/2015 1:10 PM
Attendance 9/29/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
2016 AHCDD Proposed ALLOCATIONS
Housing and Community Development
925 Laney-Walker Boulevard, Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783
www.augustaga.gov
2016 (CDBG)
Community Development
Block Grant Program
B-16-MC-13-0004
Proposed
Budget
Actual
Budget
Entitlement $1,689,993.00.00
Program
Income
$150,000.00
TOTAL $1,839,993.00
IDIS #
Project
# Projects
Proposed
Budget
Actual
Budget
Acquisition ($90,305)
16010 Acquisition
$90,305.00
Public Facilities ($50,000)
16030 Salvation Army
$50,000.00
Clearance/Demolition ($226,130)
16040 Clearance & Demolition
$226,130.00
Public Services ($253,500)
16050 Action Ministries $20,000.00
16051 Associacion Latina $20,000.00
16052 Augusta Mini Theatre $25,000.00
16053 CSRA EOA $25,000.00
16054 Family Y $20,000.00
16055 Hope House $20,000.00
16056 MACH $25,000.00
16057 Rachel Longstreet $20,000.00
16058 Salvation Army $20,000.00
16059 United Way $20,000.00
16060 HCD Homeless Transportation $38,500.00
TOTAL
$253,500.00
Housing and Community Development
925 Laney-Walker Boulevard, Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783
www.augustaga.gov
2016 CDBG PROPOSED ALLOCATIONS (CONTINUED)
Proposed
Budget
Actual
Budget
Permanent Supportive Housing ($24,483)
16070 Supportive Housing Project(s)
$24,483.00
Relocation ($60,000)
16080 Relocation - HCD
$60,000.00
Rehabilitation ($685,076)
16140 Housing Rehabilitation Program
$685,076.00
Economic Development ($82,500)
16181 Small Business Development
$82,500.00
General Administration ($367,999)
16210
HCD Administrative (20% cap
including PI)
$347,999.00
16211 Fair Housing
$20,000.00
TOTAL
$367,999.00
Housing and Community Development
925 Laney-Walker Boulevard, Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783
www.augustaga.gov
2016 Emergency Solution
Grant (ESG) Program
Proposed
Budget
Actual
Budget
Entitlement
$151,819.00
Program
Income
$0.00
TOTAL
$151,819.00
IDIS #
Project
# Projects
E161 Action Ministries
$23,250.00
E162 CSRA EOA
$20,250.00
E163 Hope House
$15,000.00
E165 Safe Homes
$21,433.00
E166 The Salvation Army
$25,000.00
E167 St. Stephen’s Ministry
$15,000.00
E168 United Way
$17,000.00
E169 HCD Administration (7% cap)
$11,386.00
E170 Augusta Outreach $3,500.00
TOTAL
$151,819.00
Housing and Community Development
925 Laney-Walker Boulevard, Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783
www.augustaga.gov
2016 HOME Investment
Partnerships Program
Proposed
Budget
Actual
Budget
Entitlement
$673,471.00
Program
Income
$235,000.00
TOTAL
$908,471.00
IDIS #
Project
# Projects
Housing Redevelopment Initiative
$560,103.25
CHDO Set-aside (15% minimum)
$101,020.65
Homeowner Assistance Program
$150,000.00
CHDO Operating
$30,000.00
HCD Administrative (10% cap)
$67,347.10
TOTAL
$908,471.00
Housing and Community Development
925 Laney-Walker Boulevard, Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783
www.augustaga.gov
2016 HOPWA
Housing Opportunities
for Persons with AIDS
GA-H-16-F002
Proposed
Budget
Actual
Budget
Entitlement
$1,072,089.00
Program
Income
$0.00
TOTAL
$1,072,089.00
IDIS #
Project
# Projects
Hope Health, Inc. $224,926.00
St. Stephens Ministry $215,000.00
Family Initiative of the CSRA $225,000.00
East Augusta CDC $225,000.00
Promise Land CDC $150,000.00
Administration (3% cap)
$32,163.00
TOTAL
$1,072,089.00
A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR YEAR 2016 AND
GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY
OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO
EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED.
WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Community
Development Act of 1974, as amended and the Housing and Community Development Act of 1987; and
WHEREAS, it is necessary to submit a Year 2016 Action Plan as a prerequisite to receiving Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Solutions Grants (ESG), and
Housing Opportunities for Persons with AIDS (HOPWA) funds after public hearings have been held and projects
suggested by citizens have been given careful and serious consideration; and
WHEREAS, in order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the
Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required
by the Secretary; and
WHEREAS, in order to expedite the federal programs included in the plan, the Housing and Community
Development Department is given authority to carry out the programs as approved by Augusta-Richmond County
Commission.
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development
Department be authorized to prepare and submit the Year 2016 Action Plan and amendments thereto as well as provide
the required assurances, certifications, and execution of the Grant Agreement; and
BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to
carry out the orderly execution of the Year 2016 Action Plan as approved by the Augusta-Richmond County Commission
in compliance with all applicable law, rules, and regulations.
ATTEST: AUGUSTA, GEORGIA
BY: ___________________________________
Hardie Davis, Jr.
Mayor
__________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as
adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on October 6, 2015.
S E A L
____________________________________
Lena J. Bonner
Clerk of Commission
Administrative Services Committee Meeting
9/29/2015 1:10 PM
2016 Annual Action Plan
Department:Housing and Community Development
Caption:Approve the Year 2016 Annual Action Plan for Community
Development Block Grant (CDBG) Program, Home Investment
Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS
(HOPWA) Program.
Background:In order to fulfill statutory and regulatory requirements mandated
by the U.S. Department of Housing and Urban Development with
regard to the 2016 Action Plan, the City of Augusta is required to
make available for public comment the 2016 Action Plan that
provides the jurisdiction an opportunity to review the City of
Augusta, Housing and Community Development Department’s
local strategy to address needs in the areas of community
development, economic development, housing and homelessness.
This proposal includes an Action Plan for 2016 with a budget that
includes anticipated funding allocations for the Community
Development Block Grant ($1,689,993), HOME ($673,471), ESG
($151,819) and HOPWA ($1,072,089) plus CDBG Program
Income from loan repayments of $150,000 and HOME loan
repayments of $235,000.
Analysis:If supported by the Augusta Commission, the Housing and
Community Development Department will be capable of funding
these projects in accordance with the submission of the 2016
Annual Action Plan to the U. S. Department of Housing and
Urban Development (HUD).
Financial Impact:If approved by the City Commission, the Plan will continue to
provide funding of needed services and housing projects for low-
to moderate-income households throughout the City of Augusta.
Alternatives:None Recommended.
Recommendation:Accept the 2016 Annual Action Plan by Resolution at the
conclusion of the thirty (30) day public comment period.
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting
9/29/2015 1:10 PM
Evaluation Process
Department:Clerk of Commission
Caption:Discuss the evaluation process for Administrator and Department
Directors. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
9/29/2015 1:10 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Administrative Services
Committee held on September 8, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
9/29/2015 1:10 PM
Subcommittee Rules and Procedures
Department:
Caption:Motion to approve the appointment of a Commission Rules
Review Sub-Committee consisting of Commissioners Mary
Davis, William Lockett, Sean Frantom, and Sammie Sias.
Background:The concept of this committee came out of the
Mayor/Commission Retreat held on 14 September 2015. The
committee shall review the rules and make recommendations to
improve commission meeting or clarify any confusing language.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: