HomeMy WebLinkAbout2015-01-26-Meeting Mintues
Administrative Services Committee Meeting Commission Chamber - 1/26/2015
ATTENDANCE:
Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman;
Lockett and Davis, members.
Absent: Hon. Hardie Davis, Mayor.
ADMINISTRATIVE SERVICES
1. Adopt the 2012 Land Bank Act.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
Mary Davis
Commissioner
Dennis Williams Passes
2. Attorney Benjamin Allen regarding the bid process for public works contracts.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
William Lockett Passes
3. Discuss having the committee agenda books delivered to the Commission on
the Wednesday preceding the Monday Committee Meeting. (Requested by
Commissioner Wayne Guilfoyle)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
It was the consensus of the
committee that this item be referred
back to the next committee meeting.
4. Update from staff on Disparity Study. (Requested by Commissioner
Marion Williams)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
It was the consensus of the
committee that this item be referred
back to the next committee meeting.
5. Discuss/approve monthly reports from EEO Department relative to cases filed.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve asking
the EEO Coordinator to
brief the Commission
during legal meetings on
any EEO issues that she
feels they need to be
briefed on. Mr. Lockett
votes No.
Motion Passes 3-1.
Commissioner
Dennis
Williams
Commissioner
Marion
Williams
Passes
6. Update from the Administrator regarding modifications to the Municipal
Building relative to persons with disabilities. (Requested by Commissioner
Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Motion to approve
Approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Dennis Williams
Commissioner
William Lockett Passes
7. Update from the General Counsel regarding the reorganization of the Law
Department. (Requested by Commissioner M. Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
William Lockett
Commissioner
Dennis Williams Passes
8. Motion to approve the minutes of the Administrative Services Committee held
on January 12, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 4-
0.
Commissioner
William Lockett
Commissioner
Dennis Williams Passes
9. Discuss/receive report from the Administrator regarding information reported
from the Transit Contract Manager to the Commission on December 16, 2014
regarding contractual violations of McDonald Transit. (Requested by
Commissioner Marion Williams) (Referred from January 12 Administrative
Services Committee)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information. Mr. M.
Williams votes No.
Motion Passes 3-1.
Commissioner
Dennis
Williams
Commissioner
Mary Davis Passes
10. Motion to approve award of RFP 14-208 Universal Life to Cigna subject to Item
www.augustaga.gov
final contract negotiations and to authorize the Administrator to execute such
finally negotiated contract.
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with the execution of
the contract by the
Mayor.
Motion Passes 4-0.
Commissioner
Dennis
Williams
Commissioner
William Lockett Passes
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Attendance 1/26/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
2012 Land Bank Act
Department:Clerk of Commission
Caption:Adopt the 2012 Land Bank Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Administrative Services Committee Meeting
1/26/2015 1:05 PM
Atty. Ben Allen
Department:
Caption:Attorney Benjamin Allen regarding the bid process for public
works contracts.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Delivery of Committee Agenda Books
Department:
Caption:Discuss having the committee agenda books delivered to the
Commission on the Wednesday preceding the Monday Committee
Meeting. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Disparity Study
Department:
Caption:Update from staff on Disparity Study. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
EEO Monthly Reports
Department:
Caption:Discuss/approve monthly reports from EEO Department relative
to cases filed. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Handicap modifications to Municipal Bulilding
Department:
Caption:Update from the Administrator regarding modifications to the
Municipal Building relative to persons with disabilities.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Law Department Reorganization
Department:
Caption:Update from the General Counsel regarding the reorganization of
the Law Department. (Requested by Commissioner M. Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Administrative Services
Committee held on January 12, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Report on McDonald Transit
Department:Clerk of Commission
Caption:Discuss/receive report from the Administrator regarding
information reported from the Transit Contract Manager to the
Commission on December 16, 2014 regarding contractual
violations of McDonald Transit. (Requested by Commissioner
Marion Williams) (Referred from January 12 Administrative
Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Universal Life RFP
Department:Human Resources
Caption:Motion to approve award of RFP 14-208 Universal Life to Cigna
subject to final contract negotiations and to authorize the
Administrator to execute such finally negotiated contract.
Background:Augusta, Georgia reviewed several companies to select a single
carrier for The Universal Life contract. The objective of the RFP
process was to select a carrier who will provide eligible
participants with a quality, affordable life insurance policy with
high guarantee issue limits (minimum $100,000 GI) and a solid
minimum guaranteed interest rate.
Analysis:• We reviewed 4 compliant respondents to the Universal Life
RFP. While all 4 companies have the capabilities required to
provide this product to Augusta Richmond County we felt that
overall 1 company stood out above the others. We primarily
looked at 6 different categories when reviewing the RFP’s. 1. GI
issue levels, 2. Underwriting requirements 3. Portability and
Conversion 4. Guaranteed Interest Rate 5. Administrative
Assistance/Customer Service 6. Company reputation and financial
stability.
Financial Impact:It has been more than 7 years since this policy was vetted. We
believe we can offer employees an improved product with
premium savings for most employees. There is no cost to Augusta
Richmond County for this product.
Alternatives:The alternative to our recommendation is to make no carrier
change and continue with the current vendor.
Recommendation:Our recommended carrier is Cigna
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission