HomeMy WebLinkAbout2021-11-30- Public Service MeetingPublic Service Committee Meeting Commission Chamber- 11/30/2021- 1:00 PM
PUBLIC SERVICES
1.New Location: A.N. 21-36: A request by Aasim Mohammed
Abdul for a retail package Beer & Wine License to be used in
connection with Texaco Food Mart located at 601 Bransford
Rd. District 3. Super District 10.
Attachments
2.New Location: A.N. 21-37: A request by Teodosio Estrada for
an on premise consumption Liquor, Beer & Wine License to be
used in connection with Mi Rancho 2, LLC located at 3626
Walton Way Ext. Suite 600. There will be Sunday Sales.
District 3. Super District 10.
Attachments
3.Existing Location: A.N. 21-38: A request by D. Wayne West
III for an on premise consumption Liquor, Beer & Wine
License to be used in connection with Sheraton Augusta Hotel
located at 1069 Stevens Creek Rd. There will be Dance. There
will be Sunday Sales. District 7. Super District 10.
Attachments
4.Discussion: A request by the Planning & Development
Department to renew the existing Alcohol Licenses in the City
of Augusta. There will be Sunday Sales. There will be Dance.
There will be Arcades. Districts 1-8. Super Districts 9-10.
Attachments
5.Discussion: Approve by resolution the designation of one
Sunday during the calender year of 2022 that bars can be open
as provided in the Augusta Alcohol Ordinance, Section 6-2-77
(3a). Super Bowl Sunday February 13, 2022.
Attachments
6.APPROVE REQUEST: Approve proposed settlement
agreement for the refund to Delta Airlines in the amount of
$25,390.86 for overpayment of hotel/motel excise taxes
between the periods of November 2015 through June 2018.
Attachments
7.Mr. Dan Scott seeking assistance relative to the closing of the
"Shoppers Stop Inconvenience Store" located at 1649 Olive
Road and declare it a public nuisance.
Attachments
8.Mr. Terrence A. Dicks regarding joint meeting to discuss
disabilities issues concerning public transit access.Attachments
9.Motion to approve the purchase of an Aircraft Refueler
Truck for $244, 850.00 from Skymark Refuelers, LLC. The
purchase will financed and amortized using the GMA lease
purchase option. Action approved by the Augusta Aviation
Commission on October 28, 2021.
Attachments
10.Motion to approve contract with the Augusta Regional Airport
and Alpine Creek Enterprises LLC for the Airport's ATM
Concession Agreement. Approved by the Augusta Aviation
Commission on October 28, 2021.
Attachments
11.Motion to approve the minutes of the Public Services
Committee held on November 9, 2021.Attachments
12.A motion to approve an amendment to increase the value of the
Architectural and Engineering services contract with Wendel
Companies dated March 25, 2013 for the last and final payment
for Construction Administration of the Transit Operation and
Maintenance Facility for Augusta, Georgia.
Attachments
www.augustaga.gov
Public Service Committee Meeting
11/30/2021 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 21-36: A request by Aasim Mohammed
Abdul for a retail package Beer & Wine License to be used in
connection with Texaco Food Mart located at 601 Bransford
Rd. District 3. Super District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Law
Administrator
Clerk of Commission
Cover Memo
Item # 1
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Item # 1
Public Service Committee Meeting
11/30/2021 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 21-37: A request by Teodosio Estrada for
an on premise consumption Liquor, Beer & Wine License to be
used in connection with Mi Rancho 2, LLC located at 3626
Walton Way Ext. Suite 600. There will be Sunday Sales.
District 3. Super District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,715.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Law
Administrator
Clerk of Commission
Cover Memo
Item # 2
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Item # 2
Public Service Committee Meeting
11/30/2021 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:Existing Location: A.N. 21-38: A request by D. Wayne West
III for an on premise consumption Liquor, Beer & Wine License
to be used in connection with Sheraton Augusta Hotel located at
1069 Stevens Creek Rd. There will be Dance. There will be
Sunday Sales. District 7. Super District 10.
Background:This is an Existing Location. Formerly in the name of
Harinderijit Singh.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $6,130.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Item # 3
Law
Administrator
Clerk of Commission
Cover Memo
Item # 3
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Item # 3
Public Service Committee Meeting
11/30/2021 1:00 PM
Alcohol Renewal
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:Discussion: A request by the Planning & Development
Department to renew the existing Alcohol Licenses in the City
of Augusta. There will be Sunday Sales. There will be Dance.
There will be Arcades. Districts 1-8. Super Districts 9-10.
Background:This is the annual renewal for the year 2022.
Analysis:The applicants meet the requirements for the renewal of their
current licenses for the 2022 year.
Financial Impact:
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Law
Administrator
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Public Service Committee Meeting
11/30/2021 1:00 PM
Alcohol-Super Bowl Sunday
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:Discussion: Approve by resolution the designation of one
Sunday during the calender year of 2022 that bars can be open as
provided in the Augusta Alcohol Ordinance, Section 6-2-77
(3a). Super Bowl Sunday February 13, 2022.
Background:The Augusta Alcohol Ordinance provides that by resolution the
Commission can designate one Sunday a calender year that Bars
can be open.
Analysis:The following dates have been approved in the past: Super Bowl
Sundays February 3, 2019, February 2, 2020...The proposed date
to select for 2022 is February 13, 2022.
Financial Impact:N/A
Alternatives:Do Not Approve
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 5
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Public Service Committee Meeting
11/30/2021 1:00 PM
Refund, over payment of hotel - motel excise taxes.
Department:Planning & Development
Presenter:Rob Sherman
Caption:APPROVE REQUEST: Approve proposed settlement
agreement for the refund to Delta Airlines in the amount of
$25,390.86 for overpayment of hotel/motel excise taxes between
the periods of November 2015 through June 2018.
Background:Deloitte Tax LLP submitted a claim for overpayment of
hotel/motel excise taxes on behalf of Delta Airlines in the
amount of $52,723.07 for their stay at the Augusta Marriott
between the periods of November 2015 through the June 2018.
It has been determined the amount is $25,390.86. The Georgia
Department of Revenue has refunded Delta Airlines for their
overpayment of sales taxes during this period. The Augusta Law
Department has recommended refunding Delta Airlines for the
hotel/motel excise taxes.
Analysis:Delta Airlines overpaid hotel/motel excise taxes for their stay at
the Augusta Marriott. Between the periods of November 2015
through June 2018 it has been determined that the amount owed
is $25,390.86. The proposed settlement agreement is attached.
Financial Impact:Augusta will owe Delta Airlines $25,390.86 in hotel/motel
excise taxes.
Alternatives:Do not approve.
Recommendation:Approve refund request.
Funds are
Available in the
Following
Accounts:
The amount refunded to Delta Airlines will be deducted from
future payments of hotel motel tax collections made to the
Coliseum Authority and the Convention and Visitor's Bureau.
Augusta does not retain any revenue from hotel motel taxes.
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
Public Service Committee Meeting
11/30/2021 1:00 PM
Shoppers Stop Inconvenience Store" located at 1649 Olive Road
Department:
Presenter:Mr. Dan Scott
Caption:Mr. Dan Scott seeking assistance relative to the closing of the
"Shoppers Stop Inconvenience Store" located at 1649 Olive
Road and declare it a public nuisance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:fi) p.m.commi6se meetings: second and last Tuesdays of each month - l:fi) p.m.
commissiorlcommittee: (Please check one and insert meeting date)
Commission Date of Meeting
Public Safety Committee Date of Meeting NoV. 3oth
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact rnforrnation for Individuaupresenter Making the Request:
Name:
Fax Number:
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
E-Mail Addr"t
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 0lG-8Zl-lEZD
Fax Number: 7M-Bzl-lg3B
E-MaiIAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,soffice no later than 5:(X| p.m. on the lVednesday preceding the Commission meeting and5:fi) p.m. on the Tuesday preceding the Commitid meeting of the following week, A five-minute time limit wiII be allowed for presentations.
Attachment number 1 \nPage 1 of 2
Item # 7
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Item # 7
Public Service Committee Meeting
11/30/2021 1:00 PM
Mr. Terrence A. Dicks
Department:
Presenter:Mr. Terrence A. Dicks
Caption:Mr. Terrence A. Dicks regarding joint meeting to discuss
disabilities issues concerning public transit access.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
n/a{' rf- 7_-^L(
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: second and last Tuesdays of each month - 1:00 p.m.
commission/committee: (Please check one and insert meeting date)
Contact Information for IndividuaUPresenter Making the Request:
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting I I * 3a - Z-"'t- 1
Date of Meeting
Date of Meeting
Date of Meeting
3aq-9
d rJ$r*'n
r4,\('t( cc
Name:CneYCC
Address:
Telephone Number:
Fax Number:
E-Mail Address:
InI Aai\,1 , C^ 4-..
M,trqY ir e.o,Ro( Dit ftc.7r^)
Caption/Topic of Discussion to be placed on the Agenda:
cnM c.,)
f "--a- )
to the following address:Please send this request form
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 06-821-1820
Fax Number: 706821'1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee
meetings of the following week. A five-minute time limit will be allowed for presentations.
Attachment number 1 \nPage 1 of 2
Item # 8
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Item # 8
Public Service Committee Meeting
11/30/2021 1:00 PM
Aircraft Jet Refueler
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the purchase of an Aircraft Refueler
Truck for $244, 850.00 from Skymark Refuelers, LLC. The
purchase will financed and amortized using the GMA lease
purchase option. Action approved by the Augusta Aviation
Commission on October 28, 2021.
Background:Delivering Jet fuel to the customer is one of the Airport’s core
businesses and the need to have reliable and a sufficient supply
of equipment is extremely important to accommodate the daily
operational demands. As older fuel trucks age, those trucks are
converted to defuel trucks to support the Standard Aero
operation. The Airport has an older truck that was unreliable
and was recently converted to a defuel truck which decreased
refueler truck capacity. As a result, a request to procure a 5000-
gallon jet refueler was approved in the 2021 airport budget.
Analysis:Currently the Airport has a total of four Jet-A refuelers, two
refuelers are supplied by the Airport’s contract fueler, Avfuel,
and the other two are Airport owned. One of the Airport-owned
refuelers has been converted to a defuel truck which leaves three
remaining refuelers in operation. Additionally, trucks become
temporarily inoperative over time due to scheduled and
unscheduled repairs as a result of usage and multiple operators.
The Airport can request an additional refueler truck from
Avfuel, but the terms are not favorable relative to procuring the
refueler truck via the GMA lease purchase option. The Airport
collaborated with the County Procurement Department to solicit
bids for a new aircraft jet refueler. Seven (7) companies were
invited to bid, but only two companies offered a compliant bid.
Of the two bidders, Skymark Refuelers LLC. offered the lowest
price at $244, 850.00. Additionally, this vehicle meets all
requirements stipulated in the specification. Bid tabulations are
attached.
Cover Memo
Item # 9
Financial Impact:The apparatus will be financed over a 10-year period with 0%
interest resulting in annual payments of $24,485.
Alternatives:To Deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
Purchase through fund 631: 631101110-5499631 Annual lease
payment from: 551081106-6111631
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Public Service Committee Meeting
11/30/2021 1:00 PM
Airport ATM Concession Agreement
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve contract with the Augusta Regional Airport
and Alpine Creek Enterprises LLC for the Airport's ATM
Concession Agreement. Approved by the Augusta Aviation
Commission on October 28, 2021.
Background:The Airport recently solicited a Request for Proposal through the
Augusta Richmond County Procurement Department to for
Automated Teller Machine services for the Airport. Four
compliant proposals were received.
Analysis:The four proposals were reviewed by a committee consisting of
Airport and Procurement Department staff on September 29,
2021. Upon careful review and discussion, the Committee
unanimously selected Alpine Creek Enterprises, LLC as the best
fit to provide ATM machines and servicing for the Airport. The
evaluation sheet and scores are attached. The agreement is for a
term of three (3) years with two one (1) year options for
renewal.
Financial Impact:This agreement is exclusively a "money in" contract. There is no
financial impact.
Alternatives:To Deny
Recommendation:Recommend Approval. Approved by the Augusta Aviation
Commission on October 28, 2021.
Funds are
Available in the
Following
Accounts:
N/A Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Public Service Committee Meeting
11/30/2021 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on November 9, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Public Service Committee Meeting Commission Chamber - lll9l2021
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Frantom, Chairman; Johnson,
Vice Chairman; Clarke and Mason, members.
PUBLIC SERVICES
1. Motion to approve the Georgia Power easement at the Augusta Regional ItemAirport. Action:
Approved
Motions
Motion
Type
Approve
4_0.
2. Motion to approve the minutes of the Public Services Committee held on Item
October 26,2021. Action:
Approved
Motions
Motion
Type
Approve
4-0.
3. Motion to approve the Contribution Agreement between The Georgia
Association of Conservation Districts and the Augusta-Richmond County
Board of Commissioners.
Item
Action:
Approved
Motion Text Made By Seconded By
Motion toapprove. Commissioner Commissioner
Motion Passes Alvin Mason John Clarke
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commissioner
Motion Passes Alvin Mason John Clarke
Motion
Result
Passes
Motion
Result
Passes
Attachment number 1 \nPage 1 of 2
Item # 11
Motions
[]11" Motion Text Made By Seconded By f""r|ilI ype
Motion to
^ apDrove. Commissioner CommissionerApprove uotion Passes Alvin Mason John Clarke Passes
4-0.
www.augustaga.gov
Attachment number 1 \nPage 2 of 2
Item # 11
Public Service Committee Meeting
11/30/2021 1:00 PM
Wendel Contract Amendment Final
Department:Augusta Transit
Presenter:Sharon Dottery
Caption:A motion to approve an amendment to increase the value of the
Architectural and Engineering services contract with Wendel
Companies dated March 25, 2013 for the last and final payment
for Construction Administration of the Transit Operation and
Maintenance Facility for Augusta, Georgia.
Background:The Architectural and Engineering services contract with
Wendel Companies was awarded on March 25, 2013 after
conducting a competitive procurement process that was
managed directly by Augusta’s Procurement Department and
consistent with the Federal Transit Administration’s (FTA)
competitive Architectural and Engineering (A&E) procurement
process. The contract was for the basic services associated with
the Architectural and Engineering Design of a new Augusta
Public Transit Operations and Maintenance Facility on Mike
Padgett Highway. The original contract was for an amount of
Five Hundred Ninety Five Thousand Eight Hundred Ninety
Dollars ($595,890.00). Wendel had completed approximately
60% of the design work on the project when a decision was
made to suspend work on the project and reconsider the decision
to build at that location. Wendell was paid a total of Two
Hundred Nineteen Thousand Seven Hundred Sixty Two Dollars
($219,762.00) for the work they had completed on the project
through that time. Augusta has made a decision to build the
facility at a new location. Wendel has proposed a fee associated
with Design and Engineering of the new facility of Eight
Hundred Ninety Five Thousand and Ten Dollars ($895,010.00).
This represents an amount that equals 7.45% of the total
estimated construction cost of Twelve Million Dollars
($12,000,000.00) for the project. They will be utilized as much
of the previously developed plans as possible from the previous
site in the new project. However, codes had changed and any
previous design work had to be revised to bring them in
compliance with new building codes. This amendment to the
Cover Memo
Item # 12
Wendel contract increased the originally approved amount of
Five Hundred Ninety Five Thousand Eight Hundred Ninety
Dollars ($595,890.00) to an Amount not to exceed One Million
One Hundred Fourteen Thousand Seven Hundred Seventy Two
Dollars ($1,114,772.00). The net increase of this contract was
Five Hundred Eighteen Thousand Eight Hundred Eighty Two
Dollars ($518,882.00). On September 6, 2016, the new contract
was approved by Commission and the amount was calculated by
adding the fees for the design of the new facility ($895,010.00)
and the amount paid previously ($219,762.00) on the Mike
Padgett project. The total cost of this contract with Wendel
Companies was $ 1,114,772.00 Amount previously paid to
Wendel Companies was -219,762.00 Balance
funded for new project was $
895,010.00
Analysis:Wendel’s last and final payment is Eight-Two Thousand Seven
Hundred Sixty Nine Dollars and Fifty-One Cents. ($82,769.51)
for the construction administration services provided. Those
costs were associated with the A/E Construction Administration
services included the following: • Review project close out
submittals and respond to RFI’s • Verify and observe the start-
up of major building systems and specialty equipment •
Additional team travel to site to perform the project punch lists •
NPDES inspection services The current Purchase Order (PO)
has a balance of Thirty-Three Thousand Four Hundred Twenty-
Four Dollars ($33,424.00) remaining and this amendment is to
add Forty-Nine Thousand Three Hundred Forty-Five Dollars
and Fifty-One Cents ($49,345.51) to the PO for the last and final
payment. Wendel’s final payment increases the contract amount
approved of One Million three Hundred Thirty-Four Thousand
Five Hundred Twelve Dollars and Thirty-Four Cents
($1,334,512.34) to One Million Three Hundred Eighty-Three
Thousand Eight Hundred Fifty Seven Dollars and Eighty-Five
Cents ($1,383,857.85). The net increase of this contract is Forty-
Nine Thousand Three Hundred Forty-Five Dollars and Fifty-
One Cents ($49,345.51)
Financial Impact:This item is 80% federally funded and 20% locally funded. The
remaining contract amount of $49,345.51 will be funded with
local and federal grant funds from the Transit Department’s
2021 Capital Budget. The allocated funding breakdown is:
Funding Source Total Split Federal Local FTA Grant GA-2018-
016-00 $49,345.51 80/20 $39,476.41 $9,869.10
Alternatives:None.
Recommendation:Approve the request for Wendel’s last and final payment.Cover Memo
Item # 12
Funds are
Available in the
Following
Accounts:
547-09-1224-54-13130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
CONSTRUCTION CONTRACT CHANIGE ORDER
PROJECT TITLE
ORTGTNALCONTRACTDATE 03t2512013
CO NUMBER 4
BID ITEM 1 1-138
DATE o8-18-2020
Chanoe Order to A & E Contract with WENDEL
PROJECTNUMBER
PO NUMBER P31 1686OWNER AUGUSTA, GEORGIA
The following change is hereby made to the contract for the above proiect:
Description of Change (for a more detailed description see attached proposal):
This change order is a net increase of $49,345.51 Architectural and Engineering Services
during the construction of a Transit Operations and Maintenance Facility for Augusta Georgia.
PAYEE P C WENDEL DUCHSCHERER A & E
TOTALAMOUNT OF THIS CHANGE ORDER
The contract time will 6. affected by 0
ORIGINAL CONTRACT AMOUNT
PREVTOUS CHANGE ORDER (INCREASE )
49,345.51
calendar days as a result ofthis change.
$
$
$
$
895,010.00
439,502.34
49,345.51
1,383,857.85
THrS CL{ANGE ORDER ( |NCREASE )
TOTAL REVISED CONTRACT AMOUNT WITH CHANGE, ORDER
FUNDING NUMBER/ACCOUNT N UMBER:
PROPOSED BY:
REQUESTED BY:
SUBMITTED BY:
FINANCE ENDORSEMENT:
RECOMMENDED BY:
APPROVED BY:
G/L Acct. #:
J/L Acct. #:
CONTRACTOR
COMPTROLLER
ADMINISTRATOR
MAYOR
547-09-1224154-13130
DATE:
DATE:
DATE: 0g-23-2021
DATE:
DATE:
DATE:
ENGINEER
Attachment number 1 \nPage 1 of 1
Item # 12
Megan O'ConnetL tco' ep. ul
Prolect Manager
Skanska USA Buitding lnc.
lntegratedSotutions
Augrst 18,2020
Ms. Sharon Dottery
Transit Director
Augusta Public Transit
1535 tenwick Street
Arlgusta, GA3O904
RE: Wenetchangemrt2ardAddttbnatSentices
DerMs. Dottery:
Skanska has roderrued the changje order poposat from Wendel for additional construction administration
services during tfre contract extension time to June 1, 2019. The arnount of 140,191.20 aligns with the
expenses for construction administration in t}eir executed contract.
Skanska has atso revieued the backup for the time and experues Wendet spent to perform the lndependent
Co6t Btimates (lCE's) requested by Augusta fubtic Transit. The total amount spent in this effort is $9, 154.31.
Skanska recomrnends increasing Wendet's contract to co!€r 6ange order #2 and ICE time and expenscs.
This total increase is 149,345.51 and brings their contract amqrnt to t1,383,857.85.
Sinceety,
lutegart
Paie(t
fryo o'cd
O'Cqndl
Manager
.j#&-g-.. -..,. --b"&,....-,..
Attachment number 2 \nPage 1 of 1
Item # 12
TNDEPENDENT ESTIMATE FORM (lEF)
Originator:Sharon Dottery
Project Name: Contract Amendment Wendel for Augusta
Date: Augusta 19,2020 Estimate Amount: 549,345.51
Are the estimated funds in the current budget? ffi ves fl ruo
xtr
X No lf no, go to Question 4
4) ls the total dollar amount more than 525,000, but not more than S10O,00O.OOI ffi Ves lf yes, go to Section A
I tUo lf no, go to Section B
SECTION A DETERMINATION OF PRICE REASONABLENESS
1) How is this project funded?
2) ls this a capital procurement? ffi ves
flruo
3) ls the total dollar amount s25,000.00 or less?
f] Adequate Competition
I Advertisements
tr catalog Price
I Current Price Lists
SECTION B IT{DEPENDENT ESTIMATE FORM
Federal Funds lf federally funded, go to Section B
Local Funds lf locally funded, go to Question 2
lf yes, go to Section B
lf no, go to Question 3
I ves lf yes, no IEF required.
f| Prices Reasonable on Previous Purchase
tr Similar ltems in a Related lndustry
n lndependent Price Estimate
X Other - Attach Support & Cite Basis
Utilize the ottoched lndependent Estimote Guide to develop the estimate amount for federally funded projeds, copitol
procurements ond procurements over 5700,000.00. Stote the bosis for the estimate below, ond ottach all pertinent
documentotion.
Since the originol completion dotes were estoblished, the schedule for the project hos been extended due to inclement
weother conditions thot hove impocted the progress on the site. This extension has coused for additional funds from
the Architecturol ond Engineering Firm.
The estimoted cost is 549,345.51
SIGNATURES/APPROVATS
Approved:
Requestor
Approved:
Director, Procurement Department
Date
Attachment number 3 \nPage 1 of 1
Item # 12
Scott Penton
Project Executive
Skanska USA Building Inc.
Integrated Solutions
400 N. Ashley Drive Tampa, FL 33602
Phone: 813-523-0038
Email: scott.penton@skanska.com
October 25, 2021
2844 Regency Blvd
Augusta, GA 30904
RE: Augusta Public Transit Facility – Skanska Support Letter for Wendel Change Proposal
Dear Ms. Dottery,
As you requested, Skanska has reviewed the proposal submitted by Wendel for providing additional
construction administration services as they related to the construction of the Augusta Public Transit (APT)
Operations and Maintenance (O&M) Facility. The extension of time and cost coincide directly with the
extension in time granted Reeves Young the contractor for the project.
Our review of both the time and cost provided by Wendel is that this is reasonable and was certainly
needed for the City. Here is why:
a) Because the contractor still had work to do, RFI’s, Submittals and Shop drawings had to
be reviewed and approved by Wendel in order for the contractor to proceed.
b) Bi-weekly OAC meetings were still being held where Wendel provided team members to
answer questions and solve any discrepancies.
c) Review of pay application, Potential Change Orders (PCO’s) and other related tasks were
still needed by the A&E.
d) Design decisions in the field were still being made under the time extension
e) Reviews of FTA requirements including Buy America as well as spot checks for Davis
Bacon Wage rates were still being conducted with support of the A&E.
f) While there is no one spot in a project more important than another, the end of a project
normally requires more hands-on time and observation to approve final assembly, finishes and
products that will stay with the facility. Wendel provided on site reviews and observations during
this time with the responsible discipline.
g) Wendel priced the proposal based on the previous proposal in that the total amount on
construction administration services was divided by the estimated time. Doing this for the added
time is the most reasonable way to predict what the cost could be.
Based on our review, the work performed by Wendel was both necessary and the price reasonable for the
anticipated work at that time. What was delivered was exactly that or possibly even more. I say the latter
because as you know, while both Wendel’s and Skanska’s contracts are complete, we have remained
involved with APT solving ongoing maintenance issues with some of the equipment.
I am happy to discuss this with you or others at the City.
Thank you as always, and we look forward to working together again in the future.
Sincerely,
Scott Penton
Scott Penton Project Executive
Attachment number 4 \nPage 1 of 1
Item # 12