HomeMy WebLinkAbout2021-03-09 Meeting AgendaPublic Service Committee Meeting Virtual/Teleconference- 3/9/2021- 1:00 PM
PUBLIC SERVICES
1.New Ownership: A.N. 21-08: A request by Lisa Fehrenbach for
a retail package Beer & Wine License to be used in connection
with Food Lion #2860 located at 2803 Wrightsboro Rd. District
3. Super District 10.
Attachments
2.Motion to approve the Colonial Oil Industries Gasoline Contract
for the Augusta Regional Airport. Attachments
3.Motion to approve the minutes of the Public Services Committee
held on February 23, 2021.Attachments
4.Motion to approve the Contract Extension with Sterling
Restaurant Group as approved by the Augusta Aviation
Commission on February 12, 2021.
Attachments
5.Motion to approve the Hangar Lease with Textron Specialized
Vehicles with a term of three years as approved by the Augusta
Aviation Commission on December 10, 2020.
Attachments
6.Request/recommend allowing the Planning & Development
Department prepare an Alcohol Ordinance amendment and bring
back to the Commission as a proposal for approval to include
Indoor Amusement and Recreational Gaming as an additional
business type to be included as eligible for an Incidental Alcohol
License’….. Incidental Alcohol License regulations: no more
than 25% annual sales can be from the selling of alcohol; cannot
sell alcohol on Sunday; Alcohol sales stop at 10PM…
(Requested by Commissioner Jordan Johnson)
Attachments
www.augustaga.gov
Public Service Committee Meeting
3/9/2021 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Ownership: A.N. 21-08: A request by Lisa Fehrenbach for
a retail package Beer & Wine License to be used in connection
with Food Lion #2860 located at 2803 Wrightsboro Rd. District
3. Super District 10.
Background:This is a New Ownership Application. Formerly in the name of
Kenneth Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
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Law
Administrator
Clerk of Commission
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Public Service Committee Meeting
3/9/2021 1:00 PM
Colonial Oil Industries Contract
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Colonial Oil Industries Gasoline Contract
for the Augusta Regional Airport.
Background:The Airport’s fuel farm not only supplies Jet-A Fuel and Avgas
for aircraft operators but also supports fuel requirements for
airline ground support equipment as well as Airport department
vehicles and equipment. Additionally, the Airport supports
Enterprise Rental Cars (Airport Location) supply requirements
for their rotating fleet of vehicles.
Analysis:The Airport purchases approximately 90,000 gallons of gasoline
and 18,000 gallons of diesel fuel annually. This annual supply
agreement was established to obtain a better discount on fuel and
facilitate the ordering process when it became necessary to
replenish our supply. In collaboration with the Procurement
Department, an Invitation to Bid for a supply of gas and diesel
was issued. The solicitation was mailed out to multiple vendors
but Procurement only received two (2) responsive bids. Colonial
Oil Industries was the lowest responsive bidder.
Financial Impact:Fund allocated in 2021 budget $230,000
Alternatives:To Deny
Recommendation:Augusta Aviation Commission recommends approval.
Funds are
Available in the
Following
Accounts:
551081106-5315122 and 5315123
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REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Invitation To Bid
Sealed bids will be received at this office until Monday, November 23, 2020 @ 11:00 a.m. via ZOOM – Meeting ID: 960 9380 4689;
Password: 778065 for furnishing:
21-010 Supply of Gasoline and Diesel for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents
may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 6, 2020, @ 5:00 P.M. No bid will be accepted by fax or email; all must be
received by mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed,
the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of
the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the
envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail; fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, 2020, November 5, 2020
Metro Courier October 15, 2020
Attachment number 2 \nPage 1 of 1
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OFFICIAL
21-010 OFFICIAL TAB SHEET 1 of 1
Vendors
Abbott Oil Company
2834 Walden Drive
Augusta, GA 30904-5518
Colonial Oil Ind
101 N. Lathrop Ave.
Savannah, GA 31415
Lykins Companies
5163 Wolfpen Pleasant Hill
Rd
Milford, OH 45150
M. B. Jones Oil
402 East Broad Street
Wrens, GA 30833
Attachment B Yes Yes Yes Yes
Addendum 1 No Yes Yes No
E-Verify Number 604944 214681 571783 707061
SAVE Form Yea Yes Yes Yes
Specifications Net Mark-Up
( $ per Gallon)
Net Mark-Up
($ per Gallon)
Net Mark-Up
($ per Gallon)
Net Mark-Up
($ per Gallon)
Unleaded Regular
(min. 87 Octane) -$0.0301 -$0.0352 -$0.0230 -$0.071
Ultra Low Sulfur Diesel
(Clear) -$0.0151 -$0.0057 $0.0115 -$0.015
NON-COMPLAINT - DID NOT
ACKNOWLEDGE THE ADDENDUM
NON-COMPLAINT - DID NOT
ACKNOWLEDGE THE ADDENDUM
Bid Opening Bid Item #21-010
Supply of Gasoline and Diesel-Annual Contract
For Augusta, GA – Augusta Regional Airport
Monday, November 23, 2020 @ 11:00 a.m. via Zoom
Total Number Specifications Mailed Out: 14
Total packages submitted: 5
Total Noncompliant: 3
****Non-Compliant - Late Submittal - James River Solutions (JRS); 10487 Lakeridge Parkway, Ste. 100 ; Ashland, VA 23005
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Public Service Committee Meeting
3/9/2021 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on February 23, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 3
Public Service Committee Meeting Virtual/Teleconference - 212312021
ATTENDANCE:
Present: Hons. Frantom, Chairman; Johnson, Vice Chairman; Clarke
and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. New Ownership: A.N. 21-06: A request by Harpreet S. Walia for a retail Item
package Beer & Wine License to be used in connection with Discount Food Action:
Stop located at 545 Sand Bar Ferry Rd. District l. Super District 9. Approved
Motions
Motion Motion TextI ype
Motion to
. aDDrove.APProve uotion passes
4-0.
Motions
Motion Motion Textr ype
Motion to
. aDDrove.APProve vtotion passes
4_0.
Made By Seconded By
Commissioner Commissioner
John Clarke Sammie Sias Passes
Made By
Commissioner
John Clarke
Seconded By
Commissioner
Sammie Sias
Motion
Result
Motion
Result
Passes
2. New Ownership: A.N. 2l-07: A request by Pragna Patel for a retail package Item
Beer & Wine License to be used in connection with Gas World #3 located at Action:
2510 Milledgeville Rd. District 2. Super District 9. Approved
3.
Attachment number 1 \nPage 1 of 4
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Existing Location: A.N. 21-05: A request by John Wier for a Sunday Sales Item
License to be used in connection with Noble Jones located at 15 Eighth Action:
Street. District l. Super District 9. Approved
Motions
ryJ:"' Motion Text Made By seconded By
Motion to
. aDDrove.APProve vtotion Passes
4-0.
Commissioner Commissioner
Sammie sias Jordan Johnson Passes
Motion
Result
Motion
Result
4. Alcohol Ordinance: request approval of amendments to the Augusta, Georgia Item
Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, to include a Action:
definition of premises, hours of sale on Sunday, brown bagging revisions for Approved
clarity, regulations for tasting events at package stores, and single event
license revisions for clarity.
Motions
ryJ:" Motion Text Made By Seconded By
Motion to. aDDrove.APProve uotion Passes
4-0.
Commissioner Commisioner
Jordan Johnson Sean Frantom Passes
5. Motion to approve the Airport Director's Spending Authority as approved
the Augusta Aviation Commission on January 28, 2027 in the amount
$25,000.
by
of
Item
Action:
Approved
Motions
Motion Motion Textr ype
Motion to
. aDDrove.APProve vtotion Passes
4-0.
Made By Seconded By Motion
Result
Commissioner Commissioner
John clarke Jordan Johnson Passes
6. Motion to approve the Change Order #1 to the Construction Contract ITB 20- Item
214 with S.D. Clifton Construction Inc. in the amount of 56,838,00. This is Action:
the first change order requested on the project. Approved
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Item # 3
Motions
H::*1" Motion Texr Made By Seconded By Motion
I YPe -'--*- -r Result
Motion to
Approve i[5,10#ru,,., ffiTtli';J.' s.";iT;ffiH passes
4_0.
7. Motion to approve the minutes of the Public Services Committee held on Item
February 9,2021. Action:
Approved
Motions
Y:tl" Motion Text Made By seconded By Motion
I ype '''--- -r vlvv'qvu vJ Result
Motion to
Approve ffi3,1::'iu,,., ;"".T#T:i,"*L ff##,'j'Ji*.' passes
4-0.
www.augustasa.sov
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Public Service Committee Meeting
3/9/2021 1:00 PM
Sterling Restaurant- Contract Extension
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Contract Extension with Sterling
Restaurant Group as approved by the Augusta Aviation
Commission on February 12, 2021.
Background:The Augusta Regional Airport (AGS) is requesting a 24-month
contract extension for the Airport’s concessionaire, Sterling
Restaurant & Retail Group, LLC. Sterling provides two small
restaurants and a merchandise shop at AGS. Their current
agreement is set to expire on June 2, 2021. Airport
concessionaire agreements are typically based on percentage of
gross revenue and/or minimum annual guarantee (MAG). The
global pandemic has been particularly devastating on the
travel/transportation and food service industries. In the current
environment, Airport concessionaires have experienced massive
losses. A significant number of US Airports have
extended rent reliefs, payment abatements, and various other
forms of assistance to keep Airport concessionaires afloat.
Moreover, it is literally impossible for both current and new
entrants to project near term revenue and business activity. This
significant downturn and uncertainty (when recovery will occur)
has precipitated moratoriums on new concession contracts at
many US Airports (e.g., Atlanta, Houston, Anchorage, etc.).
Analysis:These challenges are further exacerbated at small Airports such
as AGS. Unlike larger Airports that typically have master
concessionaire agreements managed by national corporations,
smaller Airports such as AGS are typically dependent on smaller
organizations or sole proprietorships for these services. These
small businesses generally are even more financially fragile.
AGS strongly supports competitive processes for these types of
services. However, management assesses it would be extremely
difficult, if not impossible, to solicit another Airport
concessionaire at this point. Moreover, AGS staff is unaware of
any US Airports that have initiated new concessionaire
Cover Memo
Item # 4
agreements since the onset of the Pandemic. The Airport is
requesting the Augusta Commission extend our current
concessionaire, Sterling Restaurant & Retail Group, LLC, for a
period of 24 months to June 2023. We are hopeful this extended
period would provide a bit more clarity in terms Airport/aviation
sector recovery and stabilization.
Financial Impact:2021 budgeted revenue - $90,000
Alternatives:To Deny
Recommendation:Augusta Aviation Commission recommends approval.
Funds are
Available in the
Following
Accounts:
551000000-3492304
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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1
FOURTH AMENDMENT TO THE LEASE AGREEMENT
FOR THE OPERATION OF RETAIL, FOOD AND BEVERAGE CONCESSIONS
This FOURTH AMENDMENT TO THE LEASE AGREEMENT FOR THE OPERATION OF
RETAIL, FOOD AND BEVERAGE CONCESSIONS (this “Amendment”) is made and entered
into this ______day of ________, 2021, between Augusta, Georgia, a political subdivision of the
State of Georgia, by and through its Augusta Aviation Commission, and Sterling Restaurant & Retail
Group, LLC, a Georgia Limited Liability Corporation, formerly known as Tailwind Augusta, LLC
(hereinafter referred to as “Concessionaire”).
WHEREAS, Augusta and Sterling Restaurant & Retail Group, LLC entered into a five (5)
year Concessions Agreement (“Agreement”) commencing on June 3, 2011 and terminating on June
2, 2016, for the Concessionaire to manage the Retail, Food, and Beverage Concessions located at
Augusta Regional Airport; and
WHEREAS, on or about June 3, 2016 Augusta and Sterling Restaurant & Retail Group, LLC
entered into a five (5) year renewal term of the Agreement; and
WHEREAS, in light of recent global events, airline travel across the United Stated remains
at extremely low levels due to the Covid-19 Pandemic; and
WHEREAS, the term of said Agreement shall expire on June 2, 2021 with no further renewal
terms available; and
WHEREAS, Concessionaire desires economic relief and Augusta desires to provide
economic relief to its tenants due to the decrease in business due to the Covid-19 Pandemic; and
WHEREAS, Concessionaire and Augusta now desire to amend the Agreement for two (2)
additional years beyond the current expiration date due to as set forth below.
NOW, THEREFORE, the Parties, upon good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, hereby agree as follows:
1. Full Force; Ratification. Except as modified by this Amendment, the Agreement
remains unchanged and in full force and effect. The Parties hereby ratify and confirm the terms and
conditions of the Agreement.
2. Capitalized Terms. All capitalized terms not otherwise defined in this Amendment
shall have the meanings assigned in the Agreement.
3. Subsection 2.1, is hereby amended to include the following section 2.1.1:
2.1.1 In light of the Covid-19 Pandemic, Augusta and Concessionaire agree to extend this
Agreement for two (2) additional years, and shall be titled “Covid-19 Concessionaire
Attachment number 1 \nPage 1 of 3
Item # 4
2
Extension.” Such extension shall commence on June 3, 2021 and expire on June 2,
2023.
4. Subsection 2.2, Renewals, is hereby amended to include the following section 2.2.2
below:
2.2.2 Upon the expiration of the Covid-19 Concessionaire Extension period, this Lease
Agreement shall cease in its entirety and be of no more effect on the Parties.
[EXECUTION ON FOLLOWING PAGE]
Attachment number 1 \nPage 2 of 3
Item # 4
3
IN WITNESS WHEREOF, the Parties hereto deem this Amendment to be executed on the
date that this Agreement was entered into as provided herein above.
AUGUSTA:
By:______________________________________
Hardie Davis, Jr.
Mayor
Attest: ___________________________________
Lena J. Bonner, Clerk of Commission
STERLING RESTAURANT & RETAIL GROUP, LLC:
By: _____________________________________
____________
Managing Member
Approved at the Legal Form:
_______________________
Rachel N. Mack, Esq.
Attachment number 1 \nPage 3 of 3
Item # 4
Public Service Committee Meeting
3/9/2021 1:00 PM
Textron Hangar Lease
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Hangar Lease with Textron Specialized
Vehicles with a term of three years as approved by the Augusta
Aviation Commission on December 10, 2020.
Background:Headquartered in Augusta, Georgia, Textron Specialized
Vehicles has become a world leader in transportation and a
leading global manufacturer of golf cars, utility vehicles and
personal transportation vehicles. Textron Specialized Vehicles
own and operates a Cessna Citation X (N515CX). Textron
(TSV) is requesting hangar storage for their aircraft in Hangar
Two.The term of the lease agreement is for 36 months, April 1,
2021 through March 31, 2024
Analysis:The monthly fees are: $164.00 Office rent $175.00 Utilities
$1756.00 Aircraft Storage $2095.00 Total Monthly Payment As
an airport tenant, this entity will receive a $1.00 discount on
fuel.
Financial Impact:The monthly fees are: $164.00 Office rent $175.00 Utilities
$1756.00 Aircraft Storage $2095.00 Total Monthly Payment As
an airport tenant, this entity will receive a $1.00 discount on
fuel.
Alternatives:To Deny
Recommendation:Augusta Aviation Commission Recommends approval.
Funds are
Available in the
Following
Accounts:
Fund 552 Cover Memo
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REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Public Service Committee Meeting
3/9/2021 1:00 PM
Incidental Alcohol License
Department:Planning & Developmment Department
Presenter:Commissioner Jordan Johnson/Director Rob Sherman
Caption:Request/recommend allowing the Planning & Development
Department prepare an Alcohol Ordinance amendment and bring
back to the Commission as a proposal for approval to include
Indoor Amusement and Recreational Gaming as an additional
business type to be included as eligible for an Incidental Alcohol
License’….. Incidental Alcohol License regulations: no more
than 25% annual sales can be from the selling of alcohol; cannot
sell alcohol on Sunday; Alcohol sales stop at 10PM…
(Requested by Commissioner Jordan Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
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